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Official Monthly Publication Member of National League of Cities Contents Features www.sdmunicipalleague.org 82nd Annual SDML Conference Agenda . .6 2015 SDML Conference Registration Form . .10 South Dakota 2015 SDML Excellence Award Nomination Form . .11 MUNICIPALITIES Revised Total Coliform Rule . .12 Managing Editor: Yvonne A. Taylor Editor: Carrie A. Harer Obituary: Roger Almond . .13 PRESIDENT DISTRICT CHAIRS Innovative Loss Control Inspection Process . .14 Jeanne Duchscher Dist. 1 - Mike Grosek Finance Officer, Parker Mayor, Webster DENR Accepting Grant Applications . .15 1st VICE PRESIDENT Dist. 2 - Tim Reed Volunteers Are Not Subject to FMLA Protections . .19 Meri Jo Anderson Mayor, Brookings Finance Officer, SDML Policy Committee Meetings . .20 New Underwood Dist. 3 - Amy Nelson City Manager, Yankton SDML Current Statement of Policy . .21 2nd VICE PRESIDENT Laurie Gill Dist. 4 - Debbie Houseman SDML Sponsored and Endorsed Programs . .36 Mayor, Pierre Finance Officer, Lake Andes TRUSTEES Dist. 5 - Renae Phinney Special Feature: Elected Officials Segment Pauline Sumption President, Ree Heights Finance Officer, Rapid City SDML: Who We Are & What We Do . .38 Dist. 6 - Anita Lowary Mike Wendland Finance Officer, Groton Mayor, Baltic Overview of Municipal Government in SD . .40 Dist. 7 - Arnold Schott Greg Jamison Mayor, McLaughlin Ordinances and Resolutions . .48 Councilmember, Sioux Falls Dist. 8 - Harry Weller Open Records . .49 Karl Alberts Mayor, Kadoka Finance Officer, Aberdeen Council Meetings 101: Basics on Procedures . .50 Dist. 9 - Carolynn Anderson Steve Allender, Finance Officer, Wall Municipal Funding . .52 Mayor, Rapid City Dist. 10 - Fay Bueno The First 90 Days . .55 PAST PRESIDENT Finance Officer, Sturgis Becky Brunsing What Is a Conflict… . .56 Finance Officer, Wagner Columns LEAGUE STAFF 1-800-658-3633 Fax: 605-224-8655 Yvonne Taylor Executive Director Director’s Notes . .4 Sandi Larson Director of Risk Sharing Services President’s Report . .5 Lori Martinec Director of Research and Training Jeff Mehlhaff Director of Municipal Electric Services Risk-Sharing News . .58-59 Carrie Harer Director of Marketing & Communications Lori Butler Director of Finance Washington Report: Representative Noem . .60 Kristi Brakke Accounting Assistant Paula Lind Administrative Coordinator SD Public Assurance Alliance: In Every Issue Judith Payne Executive Director Kristina Peterson Director of Underwriting Community Calendar . .64 Ron Burmood Director of Member Services Paytra Nichols Assistant Underwriter Classifieds . .66 Jerry Krambeck Member Services Representative Municipal Calendar . .70 Deb Corkill Executive Assistant SOUTH DAKOTA MUNICIPALITIES (ISSN 0300-6182, USPS 503-120) is the official publication of the South Dakota Municipal League, published monthly at 208 Island Drive, Ft. Pierre, South Dakota 57532, phone 605-224-8654. This institution is an equal opportunity provider, and employer. Periodical postage paid at Pierre, South Dakota and additional mailing offices. Non-member subscriptions are available for $30.00 annually. The opinions expressed herein are not necessarily those of the South Dakota Municipal League. Postmaster: Send address changes to SOUTH DAKOTA MUNICIPALITIES, 208 Island Drive, Ft. Pierre, South Dakota 57532. AUGUST 2015 VOLUME 82, NUMBER 2 3 Director's Notes One of the most important Nursing Homes, Drug Education, Humane Society, Mental events of the Municipal Health, Culture and Recreation, Parks, Libraries, Museums, League year takes place Historic Preservation, and Economic Development. this month. More than 100 people, from all sizes Public Works of towns, will convene The charge of the Public Works Committee is to review August 12 and 13 to policies dealing with Streets, Sanitation, Water, Planning determine the legislative and Zoning, Electricity, Airports, Telecommunications, policies of the Municipal Parking, and Cemeteries. League. The committees will meet again at the Taxation and Revenue Annual Conference in The charge of the Taxation and Revenue Committee is to October before submitting review policies dealing with Property Taxes, Sales Taxes, their work to the Resolutions Licenses and Permits, Intergovernmental Revenue (Federal/ Committee and a vote of the entire membership at the State Grants and Loans), State Shared Revenue (Bank Annual Business Meeting. Franchise Tax, Motor Vehicle Registration Fees, Liquor Taxes, Fire Insurance Reversion), and 9-1-1 Surcharge. The four Municipal League Policy Committees have the responsibility of reviewing the South Dakota Municipal The 2015 Policy Statement, which will serve as the League Statement of Policy, which serves as the League’s starting point for these committees, is printed on pages 21- legislative policy and gives the League staff direction for 35. Policy Committee members are on page 20. lobbying during the Legislative Session, and for contact with the South Dakota Congressional Delegation. The four If you have any questions or comments on any of these committees and their topics are: policies, please contact me at 1-800-658-3633 or e-mail [email protected]. General Government The charge of the General Government Committee is to Yvonne Taylor review policies dealing with municipal legislative issues, Executive Director executive municipal policy, elections, and financial administration. Examples include: Pool Testing j General statements of policy, such as a policy advocating that cities continue to review and upgrade Municipal swimming pools are not regulated by the job safety and health standards for all municipal State of South Dakota, however, these facilities employees, or urging municipalities to require seat should be tested for coliform bacteria during each belt use by municipal employees while on duty. week of operation. j Personnel administration j Bid laws All pool samples should be tested for “total j Elections coliform,” which is an indicator bacteria for drinking j Open meetings water and pools. j Qualifications for office j “Total Coliform – Negative” means that no j Employee benefits coliform bacteria were found and the water is safe. j Insurance issues j “Total Coliform – Positive” means that coliform j Intergovernmental cooperation and relations bacteria were found. j Alcoholic beverage policy (as opposed to taxation and fees) Two or more consecutive positive samples indicates a general trend of bacteria presence in the pool. Public Health, Safety, and Welfare Corrective measures should be taken, such as super- The charge of the Public Health, Safety, and Welfare chlorination, to prevent a health related incident Committee is to review policies dealing with Police, Fire, caused by poor water quality. Protective Inspections, Ambulance, Health, Hospitals and 4 SOUTH DAKOTA MUNICIPALITIES President's Report “It’s that wonderful time of year!” And no, I do not mean review and discuss proposed Christmas. I am referring to the municipal budget process. changes/deletions/additions Mayors, council members, department supervisors and to current state statute and finance officers are now putting their heads together, administrative rules. I thank sharpening their pencils and sometimes scratching their those of you that have been heads to provide your residents with the services they expect. willing to be involved in this process. Your knowledge By the time you read this, many of you will have taken part base for these committees in the first ever budget training workshop. This workshop is very important to the was sponsored by the SDML and the SD Department of legislative process. Legislative Audit. We all face the same issue: Doing more with less. Citizens of your community expect the pool to Lastly, as we watch the be open, the library available, emergency services having season change from hot state of the art equipment. The list goes on and on. But summer days to early fall, I often times we do these things with less revenue. And after find myself wondering where did summer go. The old the budget is approved do we stick with the budget? Do we adage that things go faster the older you get must be true. end up supplementing the budget due to middle of the year That always prompts me to try and plan ahead. It gets hard requests or emergency purchases? Are we able to say no to to motivate people to think of what is needed for cold untimely or unnecessary purchases? weather. What is it we need to plan for the holidays? So, enjoy the dog days of summer because there is work to be For local governments to take steps that will affect services done! No matter what season it is! and functionality of our communities is daunting. These decisions affect your communities for years to come. I Until next month, “To Communicate Is the Beginning of applaud your commitment to funding projects that will Understanding.” benefit all citizens of your community. RHS High School 1970 Class Motto August 12 and 13 are the SDML Policy Committee meetings Jeanne Duchscher in Fort Pierre. City officials from across the state will meet to President AUGUST 2015 5 Preliminary Agenda Subject to Change Tuesday, October 6, 2015 2:00 p.m. SDML Golf Tournament (Visit www.sdmunicipalleague.org for registration form.) Cattail Crossing Golf Course, Watertown Hosted by: City of Watertown South Dakota Municipal League 7:00 p.m. SDML Board of Directors Meeting Wednesday, October 7, 2015 8:00 a.m. Registration 8:00 a.m. Exhibits Open 8:00 a.m. Online Not In Line Ross Heupel, Marketing Director, GovOffice Web Solutions 9:00 a.m. Orientation for