2010 – 2011 City of Chicago Buying Plan and Vendor Resource Guide
CITY OF CHICAGO Richard M. Daley, Mayor
DEPARTMENT OF PROCUREMENT SERVICES Jamie L. Rhee, Chief Procurement Officer City of Chicago Buying Plan and Vendor Resource Guide
Dear Vendor:
Thank you for your interest in the City of Chicago’s Buying Plan and Vendor Resource Guide for 2010–2011. Each quarter the City of Chicago will update this buying plan with new contract opportunities.
The Buying Plan identifies the types of goods and services that the City will be seeking over the next 12 months, while the Vendor Resource Guide provides information necessary to participate effectively and successfully in contracting with the City of Chicago. Contact information, checklist for bids, web alerts and links to other sources of information are included to assist you in identifying and pursuing the opportunities that are right for you.
Everyone involved in the City’s procurement process, from the User Departments to the Department of Procurement Services, is committed to open, transparent and fair contract- ing processes. Whether that effort involves revamping our specifications to make our requirements easier to understand, reaching out to primes and subcontractors to assist them in forging working relationships, streamlining the procurement process to get contracts in place more quickly, or improving our contract administration so that you get paid promptly and completely, we are working hard to keep your participation and trust.
We hope that you will use the Buying Plan and Vendor Resource Guide, and choose to become involved in the business of the City of Chicago. Thank you in advance for your time and good work, and for helping make our City a better place to live and raise families.
Richard M. Daley, Mayor
1 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACT OPPORTUNITIES
2010—2ND QUARTER
Department Contract Type Project Description Estimated Value Projected Ad Date Aviation Construction O'Hare Bridge Repair $2,000,000 - $4,000,000 2Q Aviation Construction Midway Consolidated Rental Car Facility $75,000,000 - $85,000,000 2Q Aviation Construction Remote Transmitter and Receiver - (RTR) $1,000,000 - $10,000,000 2Q Aviation Construction Union Pacific Railroad Relocation South $3,000,000 - $20,000,000 2Q of CP Yard Bridge Aviation Construction Runway 10C-28C Cargo Tunnel Extension $2,000,000 - $15,000,000 2Q Aviation Construction Union Pacific Railroad Relocation South $2,000,000 - $15,000,000 2Q of Irving Park Road to North Contract Limit Aviation Construction Union Pacific Railroad Relocation South $50,000,000 - 2Q of Irving Park Road to North of Metra and $100,000,000 Irving Park Road and Bensenville Ditch Relocation Aviation Construction Taxiway WK and Northeast Enabling $70,000,000 - 2Q Projects $120,000,000 Aviation Construction Guard Post 5 and Commercial Vehicle $2,000,000 - $15,000,000 2Q Inspection Area Aviation Construction Taxiway Z S $2,000,000 - $15,000,000 2Q Aviation Professional Services Historic Gas Station Relocation TBD 2Q Aviation Professional Services Management of Parking and Ground $11,500,000 2Q Transportation Facilities Midway Interna- tional Airport Aviation Professional Services Property Management Services for Mid- $10,000,000 2Q way International Airport Aviation Professional Services Concession Management Services at $8,000,000 2Q O’Hare and Midway International Airports Business Affairs and Work Services Removal of Signs, Phones and Objects in $100,000 2Q Consumer Protection the Public and Private Way) Buildings Work Services Microfilm Services $750,000 2Q Chicago Department Construction Pre-Qualification for Highway/Road N/A Advertised of Transportation Design, Traffic Studies & Design, and Remains Open Roadway Construction Engineering Chicago Department Construction Pre-Qualification for Transit Design, and N/A Advertised of Transportation Transit Construction Engineering Remains Open Chicago Department Construction Pre-Qualification for Bridge Design, and N/A Advertised of Transportation Bridge Construction Engineering Remains Open Chicago Department Construction 43rd Street to 45th Street Revetment $10,000,000 - $50,000,000 2Q of Transportation Reconstruction
This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
2 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACTING OPPORTUNITIES
Department Contract Type Project Description Estimated Value Projected Ad Date Chicago Department Construction 130th St./S. Brainard Ave./S. Torrence $100,000,000 - 2Q of Transportation Ave./Realignment & Grade Separation $120,000,000 Contract/Main Contract Chicago Department Construction Torrence Ave. Bridge Rehabilitation over $10,000,000.00 to 2Q of Transportation the Calumet River $50,000,000.00
Chicago Department Construction Halsted Street Bridge Reconstruction over $10,000,000 to 2Q of Transportation the Chicago River/North Branch Canal $50,000,000 Chicago Department Construction 95th Street Streetscape/Western to $1,000,000 to $5,000,000 2Q of Transportation Ashland Chicago Department Construction Landscaped Median Improvement $750,000 2Q of Transportation Project/W. Devon Avenue/N. Central Avenue to N. Lincoln Avenue Chicago Department Construction State Street/Streetscape Improvements/W. $5,000,000 2Q of Transportation 25th Street to Archer Avenue Fire Work Services Household Appliance Maintenance and $140,000 2Q Repairs Fire Commodities Smoke Detectors $445,000 2Q Fire Professional Services Video Media for various Public Education $100,000 2Q segments Fire Professional Services High Definition transmitter, cameras, $3,000,000 2Q records, scanning systems helicopters and boats (and maintenance for these systems) Fire Commodities Large 8" x 8" training and storage $100,000 2Q container Fleet Work Services Medium Duty Trucks TBD 2Q Fleet Work Services Car Sharing $250,000 2Q Fleet Work Services Rental of Heavy Equipment with/without $70,000,000 2Q operators Fleet Work Services Rental, Maintenance, Recycling and $200,000 2Q Disposal Service for Auto Parts and Paint Gun Cleaning Equipment Fleet Work Services Service Repair for Vehicles and Equip- $4,500,000 2Q ment Fleet Vehicles/Heavy Equip- Truck Tractors with Cranes and Trailers $10,000,000 2Q ment Fleet Vehicles/Heavy Equip- Fiber Optic Splicing Trailers $300,000 2Q ment Fleet Vehicles/Heavy Equip- Critical Care Bus $1,000,000 2Q ment Fleet Vehicles/Heavy Equip- Scissors Lifts $500,000 2Q ment
This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
3 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACTING OPPORTUNITIES
Department Contract Type Project Description Estimated Value Projected Ad Date Fleet Vehicles/Heavy Equip- Dry Freight Trailers $800,000 2Q ment Fleet Vehicles/Heavy Equip- Landscape and Cargo Trailers $400,000 2Q ment Fleet Vehicles/Heavy Equip- 4WD Hybrid SUVs $5,000,000 2Q ment Fleet Vehicles/Heavy Equip- Electric Trucks $3,000,000 2Q ment Fleet Vehicles/Heavy Equip- Congestion Mitigation Air Quality (CMAQ)- $5,000,000 2Q ment Funded Diesal Exhaust Retrofits Fleet Vehicles/Heavy Equip- Attenuator Trailers $1,000,000 2Q ment Fleet Vehicles/Heavy Equip- Horse Trailers $200,000 2Q ment Fleet Work Services Automotive Accessories $1,000,000 2Q Fleet Vehicles/Heavy Equip- Splicer Trucks $5,000,000 2Q ment General Services Work Services Parking Lot Resurfacing and Repair $300,000 2Q General Services Work Services Sewer and Catch Basin Repair $300,000 2Q General Services Work Services Fire Extinguisher Services $300,000 2Q General Services Work Services Flags, Reroping Services $150,000 2Q General Services Work Services Janitorial Services, DGS Zone 5 $7,000,000 2Q General Services Work Services Janitorial Services, Streets and Sanitation $250,000 2Q Ward Offices General Services Work Services Mailing Equipment and Services $75,000 2Q General Services Work Services Record Storage $2,200,000 2Q General Services Work Services Steel Dumpsters, Rental and Mainte- $500,000 2Q nance General Services Work Services Trash Compactors - Rental Maintenance, $600,000 2Q Relocation and Disposal Services General Services Work Services Interior Horticulture $250,000 2Q General Services Commodities Flags, Banners and Accessories $400,000 2Q Graphics Commodities Printing Supplies $120,000 2Q Graphics Commodities Photography Supplies $90,000 2Q Graphics Commodities LF Roll Stock $120,000 2Q Human Resources Professional Services Human Resource Services Master Con- TBD 2Q sulting Agreements Human Resources Professional Services Short Term Disability Administrative TBD 2Q Services Human Resources Work Services ID Card Equipment and Services $30,000 2Q Human Resources Work Services Test Scoring Equipment and Services Under $50,000 2Q
This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
4 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACTING OPPORTUNITIES
Department Contract Type Project Description Estimated Value Projected Ad Date Library Work Services Shelving and Installation $350,000 2Q Library Commodities Library Cards with key Tags $460,000 2Q Library Professional Services Website Content Management Services $250,000 2Q Software Office of Emergency Commodities Communications Cable and Fiber Optic $100,000 2Q Management and Cable Communication Office of Emergency Commodities Command Van $340,000 2Q Management and Communication Police Work Services Transportation of Deceased Persons $15,000,000 2Q Police Commodities Brownell's Catalog of various Police $300,000 2Q Clothing and Equipment items Procurement Professional Services Auction Service - Web-based $135,000 2Q Revenue Professional Services Cashiering Services $11,250,000 2Q Revenue Work Services Messenger Services $85,000 2Q Revenue Professional Services Customer Traffic Flow Management $23,000 2Q System Revenue Professional Services Interactive Voice Response (IVR) Pay-by- TBD 2Q Phone Services Revenue Professional Services Supplemental Payment Services TBD 2Q Special Events Commodities/ Work Rental of Temporary Fencing $75,000 2Q Services Special Events Work Services Rental of Stage Scaffolding $35,000 2Q Special Events Vehicles/Heavy Equip- Rental of Golf Carts $75,000 2Q ment Special Events Commodities/ Work Rental of Portable Toilets TBD 2Q Services Special Events Commodities/ Work Rental of Trailers TBD 2Q Services Special Events Commodities/ Work Rental of Event Furniture. Stages, and TBD 2Q Services Accessories Streets & Sanitation Work Services Yard Waste Composting $2,000,000 2Q Streets & Sanitation Work Services Grinding and/or Removal Services of Tree TBD 2Q Debris Streets & Sanitation Commodities Blue Mobile Refuse Carts TBD 2Q Streets & Sanitation Commodities Snow Cleats TBD 2Q Streets & Sanitation Commodities Rodenticide TBD 2Q Streets & Sanitation Commodities National Cash Register Receipts TBD 2Q Water Construction Street and Parkway Restoration - North $30,000,000 - $32,000,000 2Q Region
This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
5 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACTING OPPORTUNITIES
Department Contract Type Project Description Estimated Value Projected Ad Date Water Construction Street and Parkway Restoration - South $30,000,000 - $32,000,000 2Q Region Water Construction Restoration Small Repairs - North Region $33,000,000 - $35,000,000 2Q Water Construction Restoration Small Repairs - South Region $33,000,000 - $35,000,000 2Q Water Construction Sewer Main Lining Term Agreement - $35,000,000 2Q North Area Water Construction Sewer Main Lining Term Agreement - $35,000,000 2Q Central Area Water Construction Sewer Main Lining Term Agreement - $35,000,000 2Q South Area Water Commodities Catch Basin Flow Restrictors $1,000,000 2Q Water Work Services Rental and Placement of Traffic Control $6,500,000 2Q Devices Water Work Services Disposal and Reprocessable Materials TBD 2Q Water Commodities Access Panel Door TBD 2Q
2010—3RD QUARTER Department Contract Type Project Description Estimated Value Projected Ad Date Aviation Construction Midway Employee Lot 142 $750,000 - $1,000,000 3Q Aviation Construction O'Hare - 9R-27L Rehab $6,000,000 - $12,000,000 3Q Aviation Construction Midway - Runway 4R-22L Taxiway 'P' $3,000,000 - $4,000,000 3Q Aviation Construction O'Hare - Water Meter and Vault Instal- $500,000 - $1,000,000 3Q lation Aviation Construction O'Hare - High Temperature Water North $2,000,000 - $4,000,000 3Q Pumps Aviation Construction Midway Residential Sound Insulation $20,000,000 3Q Program 2009 Program Year (1000 Homes split into 4 Bid Packages) Aviation Construction Midway Residential Sound Insulation $20,000,000 3Q Sound Program 2010 Program Year (800 Homes split into 4 Bid Packages) Aviation Construction Midway Residential Sound Insulation $20,000,000 3Q Program 2009 Program Year (1000 Homes split into 4 Bid Packages) Aviation Construction Midway Residential Sound Insulation $20,000,000 3Q Program 2010 Program Year (1000 Homes split into 4 Bid Packages) Aviation Construction Runway 10C-28C-Central $155,000,000 - 3Q $225,000,000 Aviation Construction Low-Level Wind Shear #8 and #17 $250,000 - $1,500,000 3Q Aviation Construction Runway 9C-27L-NE and Fixed Base $10,000,000 - $35,000,000 3Q Operator Relocation S Aviation Professional Services Aviation Planning Services TBD 3Q
This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
6 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACTING OPPORTUNITIES
Department Contract Type Project Description Estimated Value Projected Ad Date Aviation Professional Services Taxiway LL Design Services TBD 3Q Business Affairs and Commodities Magnetic Recording Tapes $45,000 3Q Consumer Protection Business Affairs and Commodities Imaging System Printers & Suppliers $175,000 3Q Consumer Protection Business Affairs and Work Services Digital Voice Recording System $32,000 3Q Consumer Protection Buildings Professional Services Municipal Code Review (A&E) $5,000,000 3Q Chicago Department Construction Wacker Drive Viaduct Reconstruction/ $100,000,000 to 3Q of Transportation Randolph Street to Monroe Street $120,000,000 Chicago Department Construction Kingsbury Street Improvement/North $1,000,000 to $5,000,000 3Q of Transportation Avenue to Scott Street Chicago Department Construction Work Program Administration / New $5,000,000.00 to 3Q of Transportation Street Construction / Central Area / Term $10,000,000.00 Agreement Chicago Department Construction Work Program Administration / New $5,000,000.00 to 3Q of Transportation Street Construction / North Area / Term $10,000,000.00 Agreement Chicago Department Construction Work Program Administration / New $5,000,000.00 to 3Q of Transportation Street Construction / South Area / Term $10,000,000.00 Agreement Chicago Department Construction Arterial Street Ramps / 2010 $5,000,000.00 to 3Q of Transportation $10,000,000.00 Chicago Department Construction 2009 Bridges & Viaduct Painting / Under $1,000,000.00 3Q of Transportation Contract A Chicago Department Construction Surface Transportation Program 2008 $1,000,000 to $5,000,000 3Q of Transportation traffic Signal Modernization Department of Infor- Professional Services Time and Attendance $5,100,000 3Q mation Technology Fleet Work Services Automotive Shop Equipment $500,000 3Q Fleet Vehicles/Heavy Three and Four Wheel Electric Carts $340,000 3Q Equipment Fleet Vehicles/Heavy Ambulances $8,000,000 3Q Equipment Fleet Vehicles/Heavy Self-Loading Wheel Lift Tow Trucks $2,600,000 3Q Equipment Fleet Vehicles/Heavy Heavy Duty Walk-In Vans with Diesel $2,000,000 3Q Equipment Engines Fleet Vehicles/Heavy Forklifts $500,000 3Q Equipment Fleet Vehicles/Heavy Deckover Trailers $500,000 3Q Equipment Fleet Vehicles/Heavy Water Management Excavators $300,000 3Q Equipment
This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
7 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACTING OPPORTUNITIES
Department Contract Type Project Description Estimated Value Projected Ad Date Fleet Vehicles/Heavy Chicago Fire Department Rescue Squad $3,000,000 3Q Equipment with Snorkel Fleet Vehicles/Heavy O'Hare Fire Rapid Intervention Vehicle $300,000 3Q Equipment Law Professional Services Temporary Legal Services TBD 3Q Library Professional Services Selling Discarded Books TBD 3Q Library Commodities Recycled Rubber Flooring $300,000 3Q Library Professional Services Professional Translation Services Under $100,000 3Q Library Commodities 3 M Theft Detection System and $900,000 3Q Maintenance Library Work Services Preservation of Rare books and other $150,000 3Q items Library Work Services Rental for school type bus with driver Under $10,000 3Q Library Work Services Rental for school type bus with driver $75,000 3Q Office of Compliance Professional Services Single Audit Services (SAS) TBD 3Q Police Commodities Cots for Correction Facilities TBD 3Q Police Vehicles/Heavy Horse Trailer TBD 3Q Equipment Procurement Commodities Office Supplies $6,000,000 3Q Revenue Professional Services CANVAS Maintenance and Business $85,000,000 3Q Operations Support Revenue Commodities Banking Bags $175,000 3Q Revenue Professional Services Request For Information for Various Types N/A 3Q of Boot Devices Revenue Work Services Printing of Parking Permits and Decals $75,000 3Q Water Work Services Security Camera Maintenance TBD 3Q Zoning and Land Use Work Services Printing of Chicago Landmarks Map $30,000 - $75,000 3Q Planning Brochure Update
2010—4TH QUARTER
Department Contract Type Project Description Estimated Value Projected Ad Date Aviation Construction O'Hare - Baggage Service Road Rehab $10,000,000 - $12,000,000 4Q Aviation Construction Runway 10R-28L-Site Preparation East $10,000,000 - $35,000,000 4Q Utilities and Tunnel Chicago Department Construction Union Station Lighting and Sidewalks $1,000,000.00 to 4Q of Transportation $5,000,000.00 Chicago Department Construction Near West Interconnect $1,000,000.00 to 4Q of Transportation $5,000,000.00 Chicago Department Construction Cermak Interconnect $1,000,000 to $5,000,000 4Q of Transportation Chicago Department Construction Lake Street/Damen to Ashland $5,000,000 to $10,000,000 4Q of Transportation This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
8 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACTING OPPORTUNITIES
Department Contract Type Project Description Estimated Value Projected Ad Date Chicago Department Construction Ashland Avenue Interconnect $1,000,000 to $5,000,000 4Q of Transportation Chicago Department Construction US - 41 Relocation/Mainline Contract $10,000,000 to 4Q of Transportation $50,000,000 Chicago Department Construction Halsted Street Improvements/65th Street $1,000,000 to $5,000,000 4Q of Transportation to 67th Street Chicago Department Construction 71st Street Streetscape/South Shore to $1,000,000 to $5,000,000 4Q of Transportation Jeffrey Blvd. Chicago Department Construction Kennedy Expressway Re-landscaping Under $1,000,000 4Q of Transportation Chicago Department Construction Industrial Street Improvements W. Kinzie $5,000,000 to $10,000,000 4Q of Transportation Street/Ogden to Carpenter/Racine/Hub- bard to Carroll Chicago Department Construction Roosevelt Drive Streetscape/Albany to $1,000,000 to $5,000,000 4Q of Transportation Homan Chicago Department Construction Residential Lighting - 120 Block $5,000,000 to $10,000,000 4Q of Transportation Chicago Department Construction Residential Lighting - 200 Block $10,000,000 to 4Q of Transportation $50,000,000 Chicago Department Construction Residential Lighting - 100 Block $10,000,000 to 4Q of Transportation $50,000,000 Fire Professional Services Bunker Gear - New, Maintenance, Repair $2,800,000 4Q and Cleaning Fleet Vehicles/Heavy 4X4 Snow Plow Trucks with Salt Spread- $980,000 4Q Equipment ers Fleet Vehicles/Heavy Truck Mounted Runway Air Blowers $1,000,000 4Q Equipment Fleet Vehicles/Heavy 6X4 Dump Trucks with Plow Hitches and $12,000,000 4Q Equipment Dump Spreaders Fleet Vehicles/Heavy Floor Scrubbers $300,000 4Q Equipment Fleet Vehicles/Heavy Truck Mounted Vacuum Sweepers $1,400,000 4Q Equipment Fleet Vehicles/Heavy O'Hare Fire Rescue Squad $700,000 4Q Equipment Fleet Vehicles/Heavy O'Hare Fire Incident Command Unit $1,000,000 4Q Equipment Police Commodities Inventory Bags $100,000 4Q Police Commodities Photo Supplies $250,000 4Q Police Commodities Horse Supplies and Equipment $76,000 4Q Police Work Services Helicopter Maintenance $1,000,000 4Q Police Work Services Fitness Equipment and Maintenance $750,000 4Q Police Commodities Bike parts Catalog Contract $50,000 4Q
This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
9 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACTING OPPORTUNITIES
Department Contract Type Project Description Estimated Value Projected Ad Date Police Commodities Finger Print Supply Catalog $500,000 4Q Police Professional Services Background Checks/Investigations TBD 4Q Police Commodities Gun Locks TBD 4Q Police Commodities Sticky Mats $250,000 4Q Revenue Professional Services Out-of-State Motor Vehicle License Plate $225,000 4Q Look-Up Water Construction Jardine Water Purification Plant - Labora- $25,000,000 4Q tory Improvements Water Construction Jardine Water Purification Plant - Guard- $800,000 4Q house and Canopy Roofing Replacement Water Construction Central Park P.S. - Roof Rehabilitation $9,000,000 4Q and Façade Restoration Water Construction Jardine Water Purification Plant East $52,000,000 4Q Filter Building Roof Replacement Water Construction Springfield PS Conversion from Steam $70,000,000 4Q Electric Power Water Construction Meter Shop Testing Facility $3,000,000 4Q Water Construction Wabansia Yard Site Improvements $1,000,000 4Q Water Work Services Training Services TBD 4Q Water Work Services Mechanical and Electrical Service TBD 4Q Water Commodities Security Data Collection System TBD 4Q Water Work Services Cleaning Services TBD 4Q
2011—1ST QUARTER
Department Contract Type Project Description Estimated Value Projected Ad Date Department of Infor- Professional Services Mobile Public Services TBD 1Q 2011 mation Technology Department of Infor- Professional Services Address/Account Cleanup Software and $100,000 1Q 2011 mation Technology Services Department of Infor- Professional Services Web Advertising TBD 1Q 2011 mation Technology Fleet Vehicles/Heavy Low Profile Service/Utility Body Trucks $2,000,000 1Q 2011 Equipment Fleet Vehicles/Heavy Passenger and Cargo Vans TBD 1Q 2011 Equipment Library Professional Services Library Materials (Book, CD, DVD, etc.) $25,000,000 1Q 2011 Office of Emergency Work Services Tower Infrastructure $500,000 1Q 2011 Management and Communication Office of Emergency Work Services Installation Services $250,000 1Q 2011 Management and Communication
This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
10 City of Chicago Buying Plan and Resource Guide
CITY OF CHICAGO 2010–2011 CONTRACTING OPPORTUNITIES
Department Contract Type Project Description Estimated Value Projected Ad Date Office of Emergency Construction Industrial Fence $50,000 1Q 2011 Management and Communication Office of Emergency Professional Services Traffic Management Authority TBD 1Q 2011 Management and Traffic Intelligent Systems, Informa- Communication tion Traffic Management Engineering & Design Studies Master Consulting Agree- ment RFQ Office of Emergency Professional Services Citywide Camera Infrastructure Project $300,000 1Q 2011 Management and Communication Office of Emergency Work Services Armed Security $1,250,000 1Q 2011 Management and Communication Police Commodities Response Gear $300,000 1Q 2011 Police Commodities Airsoft Weapons and Supplies TBD 1Q 2011 Revenue Professional Services Credit Card Payment Processing $40,000,00 1Q 2011 Revenue Professional Services Mailing Services for Water Bills $1,700,000 1Q 2011 Water Construction Roseland & Southwest PS Variable Fre- $7,000,000 1Q 2011 quency Drive (VFD) Replacements Water Construction Crib Restoration (Active Cribs) $6,000,000 1Q 2011
2011—2ND QUARTER
Department Contract Type Project Description Estimated Value Projected Ad Date Aviation Construction Midway - Runway 4R-22L-Taxiway 'A' $3,000,000 - $4,000,000 2Q 2011 Aviation Construction O'Hare Residential Sound $20,000,000 2Q 2011 Insulation Program 2011 Program Year (1000 Homes split into 4 Bid Packages Department of Infor- Professional Services Consulting Services for Development TBD 2Q 2011 mation Technology of Broadband Master Plan for City of Chicago Department of Infor- Professional Services Computer Hardware, Software, Peripher- TBD 2Q 2011 mation Technology als, Supplies and Related Equipment (Secondary) Department of Infor- Professional Services Request For Proposal for Account Man- TBD 2Q 2011 mation Technology agement Fleet Vehicles/Heavy Stake and Dry Freight Body Trucks $3,000,000 2Q 2011 Equipment Fleet Vehicles/Heavy Pickup Trucks w/Hybrid Option $2,000,000 2Q 2011 Equipment Library Professional Services Various Training Programs $300,000 2Q 2011 Library Professional Services Staff Training in Conversational Spanish $50,000 2Q 2011
This document will be updated periodically and is subject to change without notice. Please visit our website at www.cityofchicago.org/procurement for the most up to date information.
11 City of Chicago BuyingVendor Plan Resource and Resource Guide Guide HELPFUL TIPS
PLEASE READ INSTRUCTIONS FOR BIDDERS, REQUESTS ment personnel in DPS is listed on our website: www. FOR PROPOSALS AND REQUESTS FOR QUALIFICATIONS cityofchicago.org/procurement. Call or write us, we are CAREFULLY. We understand that government solicita- here to assist you. However, please keep in mind that tions for bids, proposals and qualifications contain in regards to bid solicitations, we must communicate a lot of information and may have mandatory forms answers to anything but the most general questions to complete, however, non-responsive bids must be to all firms in the vendor pool. This is usually done rejected. Rejected bids increase the cost of work to via an addendum. the City and may result in your firm not getting the contract. In the coming months, with input from the SUPPLIER DIVERSITY/COMPLIANCE. The City remains vendor community, we look forward to releasing new committed to the development and utilization of solicitation documents that will be straightforward small, minority, women, disadvantaged and people and user-friendly. We will notify all vendors and offer with disabilities owned businesses. In each bid so- a series of training classes when the documents are licitation, you receive a list of DPS Assist Agencies. finalized. Please utilize them whenever you have contracting needs. They have members holding certification in a ERRORS AND OMISSIONS IN YOUR BIDS, PROPOSALS variety of disciplines. AND QUALIFICATIONS COST BOTH YOU AND THE CITY TIME AND MONEY. While you may think that you COMMUNICATION IS THE KEY. One of the areas the have seen the same document many times before, City and vendors can work together is on the bid doc- DETAILS MATTER. A missing signature, a math error uments and submittals. We offer training and are or the failure to complete a portion of a disclosure available to answer your questions. We will be reach- document may result in your bid or proposal being ing out to our vendors as we undertake a number rejected. You lose out on an opportunity, and the City of efforts to improve our documents and processes. may have to pay more for the same goods or services We encourage feedback from vendors to assist us in from the next low bidder. this process, please email us your thoughts and com- ments at [email protected]. Our goal is PLEASE MAKE SURE YOU HAVE THE FACTS BEFORE a dialogue that will help DPS and the City conduct SUBMITTING A BID! The telephone number and e- its business in a way that yields wins for everyone mail address of the individual from the Department of involved. Procurement Services (“DPS”) who is responsible for the solicitation that you are interested in is stated on the cover page of that solicitation. If you are unable to get an answer to your questions, the telephone number and e-mail address for all of the manage-
12 City of Chicago BuyingVendor Plan Resource and Resource Guide Guide
SUBMITTAL CHECKLIST
This checklist is intended to assist Bidders but does not necessarily reference all documents. Be sure to read the entire Specification for any additional requirements.
MISSING FORMS MAY INVALIDATE A BID.
1. Bid Form properly completed. 2. Award Criteria Determination completed ( if applicable). 3. Schedule of Prices, completed and totaled. 4. Appropriate Proposal Page completed, signed and notarized. 5. Department of Procurement Services Bid Bond/Bid Deposit. 6. Addenda (if any) acknowledged on the Proposal Page. 7. Economic Disclosure Statement(s) and Affidavit(s) completed, signed and notarized. 8. Economic Disclosure Statement and Affidavit Appendix A completed, signed and notarized 9. MBE/WBE/DBE Schedules completed. a. Schedule B: MBE/WBE Affidavit of Joint Venture, if applicable; completed, signed and notarized. b. Schedule C: Letter of Intent to Perform as Subcontractor or Supplier, completed and signed. c. Schedule D: Compliance Plan Regarding MBE and WBE Utilization completed, signed and notarized. d. Schedule F: Report of Subcontractor Solicitations for Construction Contracts, completed, signed and notarized. e. Schedule H: Documentation of Good Faith Efforts to Utilize MBE’s and WBE’s on Construction Contracts, if applicable; completed signed and notarized. 10. Contractor’s Statement of Experience and Financial Condition on File. 11. Affidavit of Uncompleted Work completed, signed and notarized. 12. Proper Insurance Certificate provided. 13. Certificate regarding Removal of All Waste Materials and Dump Sites. (if required)
14. Affidavit of Chicago Business. (if applicable)
15. Fee for Submission of Bids. (if required) (certified/cashier’s check or money order)
For questions, please call 312.744.4900
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2010 WORKSHOP SCHEDULE The Department of Procurement Services is pleased to introduce the following new workshops designed to provide the vendor community with valuable information on the various elements of the City’s procurement process.
ALL CLASSES ARE FREE AND HELD AT: CITY HALL, 121 N. LASALLE STREET, BID AND BOND ROOM, 3RD FLOOR SPACE IS LIMITED. PLEASE RESERVE YOUR ATTENDANCE BY CALLING (312) 744-6394.
Introduction to City Bonding Requirements Wednesdays 2:30 p.m. – 4:00 p.m.
Workshop description: Learn valuable information about City required bid, payment and performance bonds. Professionals will be on hand to discuss the July 14 legal basis for the City bonds, the nuts and bolts of compliance and September 8 circumstances under which the City might make claims on a bond. November 3
Compliance Documentation 101 Wednesdays 2:30 p.m. – 4:00 p.m.
Workshop description: This workshop will provide vendors with an overview of the City’s Minority and Women-owned Business Enterprise (M/WBE), Equal Em- July 7 ployment Opportunity and Chicago Residency Ordinance contracting September 15 requirements. Learn helpful tips on how to complete bid submittal December 8 compliance documentation and gain insight on laws, rules and regu- lations governing compliance.
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2010 WORKSHOP SCHEDULE The Department of Procurement Services partners with the Chicago Department of Business Affairs and Consumer Protection to provide monthly workshops to assist business owners in doing business with the City of Chicago.
ALL WORKSHOPS ARE FREE AND HELD AT: CITY HALL, 121 N. LASALLE STREET, ROOM 805 SPACE IS LIMITED. PLEASE RESERVE YOUR ATTENDANCE BY CALLING (312) 744-5344. Doing Business with the City of Chicago Wednesdays 3:15 p.m. – 4:15 p.m.
Workshop description: Information designed to outline the role and responsibility of the Department of Procurement Services, and how the City’s purchasing May 26 September 29 process works. Ideal for companies looking to do business with the July 28 October 27 City of Chicago. August 25 November 17 June 30 NO December Class
Contracting 101: How to Respond to a Request for Proposal (RFP) Wednesdays 2:00 p.m. – 4:00 p.m.
Workshop description: This class is designed to teach business owners how to respond to a City of Chicago RFP. Learn what evaluators look for in a RFP and how April 21 September 22 to avoid common mistakes. Learn helpful tips on how to navigate June 23 December 22 RFP specifications.
The Job Ordering Contracting (JOC) Seminar Wednesdays 2:00 p.m. – 4:00 p.m.
Workshop description: This workshop provides a summary of the City’s JOC Program, benefits of JOC for the Prime Contractor and Subcontractors, How to January 20 July 21 Bid a JOC as a Prime Contractor and Subcontracting Opportunities February 17 October 20 with JOC. This session is ideal for construction and construction related business owners, small businesses, minority and women March 24 owned businesses (M/WBEs).
For more information on these workshops and the Department of Procurement Services, please visit us at www.cityofchicago.org or call (312) 744-4900.
15 City of Chicago BuyingVendor Plan Resource and Resource Guide Guide
MEET THE DEPARTMENT OF PROCUREMENT SERVICES
Do you have questions about how to become a successful bidder on City of Chicago contracting opportunities? Do you have questions about contract and bid specification language?
COME AND ASK YOUR QUESTIONS OF THE CITY’S PROCUREMENT STAFF. You will be able to speak directly to procurement staff eager to assist you in learning about the City’s Procurement Department. Bring your questions on:
s #ONTRACT ,ANGUAGE s "ID 3PECIlCATIONS s #OMPLIANCE s %$3 s !ND MUCH MUCH MORE
Wednesday, June 9, 2010 Wednesday, September 1, 2010 Wednesday, December 8, 2010
2:30 p.m. – 3:45 p.m. .ORTH ,A3ALLE 3TREET "ID AND "OND 2OOM RD &LOOR &OR MORE INFORMATION ABOUT THE $EPARTMENT OF 0ROCUREMENT 3ERVICES please visit www.cityofchicago.org/procurement.
To reserve your spot or for more information, please call 312.744.6394. SPACE IS LIMITED.
16 City of Chicago Vendor Resource Guide
WE WANT TO HEAR FROM YOU!
If you have an idea or suggestion on ways the Depart- ment of Procurement Services can improve our services, please drop us a line: [email protected]
Periodically we will be soliciting your feedback on vari- ous topics including: Workshop Ideas, How to Improve Documents, Best Practices and much, much more
As one of our customers, a vendor or potential vendor, we want to hear from you!
DPS ALERTS DOING BUSINESS WITH THE CITY OF CHICAGO
The Chicago Department of Procurement Services pro- vides weekly email notifications (DPS Alerts) on City of Chicago procurement news, bid opportunities and events.
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* Please note that in order to receive DPS Alerts, email filters must be reset to accept email from the DPS Alerts email address.
17 City of Chicago Vendor Resource Guide
USER DEPARTMENT PROCUREMENT CONTACT LIST
!6)!4)/. '2!0()#3 !.$ 2%02/$5#4)/. #%.4%2 $%0!24-%.4 /& %.6)2/.-%.4 David Bowman 773-686-7089 Cindy Cisek 312-744-6418 Lynn Jackson-Terry 312-744-7203 Jonathan Leach 773-686-3587 Aurelio Garcia 773-462-7314 $%0!24-%.4 /& '%.%2!, 3%26)#%3 !.)-!, #!2% !.$ #/.42/, William Kelly 312-744-6043 Blanca Guzman 312-747-1385 /&&)#% /& "5$'%4 !.$ -!.!'%-%.4 Susan Cappello 312-747-1382 Lori Lamantia 312-744-3333 $%0!24-%.4 /& &,%%4 -!.!'%-%.4 Kevin Campbell 312-744-5228 "/!2$ /& %4()#3 $%0!24-%.4 /& ).&/2-!4)/. 4%#(./,/'9 Matt Stewart 312-744-4302 Richard Superfine 312-742-8179 (DOIT) Michelle Gamble 312-744-3098 Judith Mims 312-742-1817 David Pertuz 312-744-4313 $%0!24-%.4 /& 342%%43 !.$ 3!.)4!4)/. Ed Ebertsch 312-744-5229 Lisa Clark 312-744-4667 :/.).' !.$ ,!.$ 53% 0,!..).' Valleta Smith 312-744-2881 Nikki Bravo 312-744-7709 $%0!24-%.4 /& 05",)# (%!,4( Leonard Obilar 312-742-0637 Rosemary Lebron 312-747-9657 #()#!'/ $%0!24-%.4 /& 42!.30/24!4)/. (CDOT) $%0!24-%.4 /& #5,452!, !&&!)23 #/--)33)/. /. (5-!. 2%,!4)/.3 Raymund Sagun 312-744-3106 Katherine Lamantia 312-742-6108 Kenneth Gunn 312-744-1545 Gilberto Quinnones 312-744-5649
-!9/23 /&&)#% /& 30%#)!, %6%.43 -!9/23 /&&)#% &/2 0%/0,% 7)4( $%0!24-%.4 /& 7!4%2 -!.!'%-%.4 Michael Mikuta 312-744-5367 $)3!"),)4)%3 Richard Patrick 312-742-3614 Sharon Corrigan 312-746-5701 Felicia Rawlings 312-745-0581 #)49 #,%2+3 /&&)#% Kimberly Taylor 312-746-5709 David Tabor 312-744-0288 #()#!'/ 05",)# ,)"2!29 &!-),9 !.$ 3500/24 3%26)#%3 Maria Kellner Ligammari 312-747-4290 $%0!24-%.4 /& &).!.#% David Wells 312-743-0155 Sandra Scamardi 312-747-4269 Joe Conte 312-744-3946 Olivia Boyd 312-474-4296 #/--5.)49 $%6%,/0-%.4 #)49 42%!352%2 Edward Ellis 312-742-0624 $%0!24-%.4 /& 02/#52%-%.4 3%26)#%3 Betty Torres 312-742-1933 Sonia Garcia 312-742-0627 Byron Whittaker, A&E Construction 312-744-4926 $%0!24-%.4 /& 2%6%.5% $%0!24-%.4 /& 0/,)#% Habib Rehman, Cynthia Park 312-747-2108 Michael Palumbo 312-745-5794 Aviation 312-744-4915 Steven Sakai 312-747-3753 Elvia Fernandez, /&&)#% /& %-%2'%.#9 -!.!'%-%.4 !.$ Commodities 312-744-7286 $%0!24-%.4 /& !$-).)342!4)6% (%!2).'3 #/--5.)#!4)/. Gustavo Giraldo, Patricia Jackowiak 312-742-8240 Frank Lindbloom 312-746-9282 Goods and Work Services 312-744-3931 Annette Plattner 312-742-8215 Rosemary McDonnell 312-746-9369 John O’Brien, Professional Services 312-744-4922 $%0!24-%.4 /& ,!7 &)2% $%0!24-%.4 James Bracewell, Patrick Ryan 312-744-7375 Karen Sanger 312-745-3710 Small Orders, Vehicles & Heavy Equipment 312-744-4923 /&&)#% /& #/-0,)!.#% $%0!24-%.4 /& "5),$).'3 Monica Cardenas, Alyse Hutchinson 312-747-5749 Marlene Hopkins 312-743-9021 Compliance 312-744-0845 312-744-8670 $%0!24-%.4 /& (5-!. 2%3/52#%3 Odell Brown 312-744-0534 $%0!24-%.4 /& "53).%33 !&&!)23 !.$ #/.35-%2 02/4%#4)/. Kenneth Jones 312-742-1262
18 City of Chicago DEPARTMENT OF PROCUREMENT SERVICES 121 North LaSalle Street, Room 403 Chicago, Illinois, 60602 312.744.4900 (voice) 312.744.0010 (fax) 312.744.2949 (TTY) www.cityofchicago.org/procurement
The Department of Procurement Services is the contracting authority for the procurement of goods and services for the City of Chicago.
7E PLEDGE TO WORK TOGETHER AS A TEAM AND WITH OUR CUSTOMERS TO GUARANTEE AN OPEN FAIR AND TIMELY PROCESS BY ESTABLISHING COMMUNICATION and enforcing superior business practices.
INTEGRITY, PUBLIC TRUST AND THE LAW ARE OUR GUIDING PRINCIPLES.