INVITATION FOR BIDS (IFB) Bidder shall return this cover page with their Bid Documents Issue Date: February 17, 2017 IFB#LU214-17-018 Title: Additional Biomass Boiler Project Code: 214-18016-000 Commodity Code: 91200 OPTIONAL PRE-BID CONFERENCE: Issuing Agency: COMMONWEALTH OF VIRGINIA 10:00 a.m., February 28, 2017 Longwood University Lancaster Hall, Room 223 Materiel Management & Purchasing Longwood University 201 High Street, Lancaster Hall, Room 207A Farmville, Virginia Farmville, Virginia 23909 Location Where Work Will Be Performed: Longwood University, Farmville, Virginia Period of Contract: From Date of Award Through Owner Approved Completion of Project Sealed Bids Will Be Received Until: March 22, 2017 at 2:00 p.m. local time At The Address Above For Furnishing The Goods/Services Described Herein and then opened in public and read aloud on March 23, 2017 at 2:00 p.m. Local Time in Lancaster Hall, Room 223. Bids shall be date/time stamped upon receipt by the University. All Inquiries For Information Should Be Directed To: Cathryn B. Mobley, Associate Vice President for Administration and Finance at fax (434) 395-2246 or email [email protected] using ATTACHMENT 1 – PREBID QUESTION FORM. Questions are due by 12:00 noon on March 8, 2017. IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE. LONGWOOD UNIVERSITY/FARMVILLE, VA IS NOT A GARAUNTEED NEXT DAY DELIVERY BY 2:00 P.M. LOCATION. IF BIDS ARE HAND DELIVERED, DELIVER TO MATERIEL MANAGEMENT & PURCHASING, LANCASTER HALL, ROOM 207, FARMVILLE, VA. In Compliance With This Invitation For Bids And To All The Conditions Imposed Herein, The Undersigned Offers And Agrees to Furnish the Services at the Price(s) Indicated On Bid Form. State Corporation Commission (SCC) ID#: or statement why bidder is not required to have a SCC ID# must be furnished with your bid or it will be found nonresponsive. eVA Member [ ] Yes [ ] No Check all that apply: Small Business [ ] eVA Vendor ID#: Minority-Owned [ ] Woman-Owned [ ] eVA registration information is on page 11. DSBSD Certificate No. Expiration Date __________/__________/__________ Contractor shall be a registered eVA vendor by the due date/time for receipt of bids to receive Virginia Contractor License No.: award. Bidder must include cost of eVA Class: transaction fee in their bid. Specialty Codes if Applicable: NAME AND ADDRESS OF FIRM: Date: By: (Signature in Ink) Zip Name: (Please Print) E-mail: Title: Telephone: ( ) - Fax: ( ) - (Toll Free if available) (Toll Free if available) IFB#LU214-17-018 Page | 1 Additional Biomass Boiler Addendums: Any changes resulting from the University’s requirements will be issued in an addendum and will be posted on the eVA website at http://www.eVA.virginia.gov, the Longwood University Materiel Management and Purchasing Public Posting Board at Bristow Hall and their website at http://tkts.longwood.edu/ifbrfp/reviewifb.asp, click on Bid Number LU214-17-018. It is the sole responsibility of the bidder to check these web pages for all changes to the IFB prior to submission. Failure to do so may cause your bid to be determined non-responsive. Longwood University will not mail or fax these documents. PRE-BID CONFERENCE - OPTIONAL: An optional pre-bid conference and project site inspection will be held promptly at 10:00 a.m. Local Time on February 28, 2017 in Room 223 in Lancaster Hall, Longwood University, Farmville, Virginia. The purpose of this conference is to discuss with prospective Bidders the scope of work and to answer questions arising from their initial review of this IFB. Bidders should have reviewed the IFB thoroughly before the Pre-Bid Conference and be familiar with its contents. Please bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. If special ADA accommodations are needed, please contact Cathryn Mobley at (434) 395-2759. If Longwood University is closed for any reason on the date/time specified for receipt of bids, bids will be due at the same time the next business day the University is open. Bidders should check the University’s website at http://www.longwood.edu or call the main number at 1-434-395-2000 after 6:00 a.m., to see if the University is going to be open or if a delayed opening has been implemented. NOTE TO BIDDERS: PARKING IS DIFFICULT, PLEASE PLAN TO ARRIVE EARLY. IF YOU REQUIRE ADA ACCOMODATIONS TO DELIVER PROPOSAL, CONTACT THE MATERIEL MANAGEMENT OFFICE AT (434) 395-2093 TWENTY-FOUR (24) HOURS PRIOR TO SOLICITATION CLOSING. This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, 11-35.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. IFB#LU214-17-018 Page | 2 Additional Biomass Boiler TABLE OF CONTENTS Page NOTICE OF INVITATION FOR BIDS (IFB) 4 BID FORM 7 ATTACHMENTS 10 1 – PREBID QUESTION FORM 11 2 – VENDOR eVA REGISTRATION REQUIREMENTS 12 3 – LONGWOOD UNIVERSITY CONSTRUCTION STANDARDS 13 4 – CONTRACTOR PUBLIC SAFETY RELATED ISSUES MEMO 15 5 – LONGWOOD UNIVERSITY SITE REGULATIONS 17 6 – LONGWOOD UNIVERSITY 2017 HOLIDAY AND WINTER CLOSING SCHEDULE 19 CAMPUS MAP-DIRECTORY IFB#LU214-17-018 Page | 3 Additional Biomass Boiler DGS-30-256 (Rev. 04/15) NOTICE OF INVITATION FOR BIDS (IFB) Sealed bids are invited for the construction of Additional Biomass Boiler, Project Code: 214-18016-000 at Longwood University, Farmville, VA. The project is generally described as the installation of an additional biomass boiler and associated mechanical and electrical systems within the existing Central Heating Plant. Sealed bids will be received at the office of Materiel Management & Purchasing, 201 High Street, Lancaster Hall, Room 207A, Farmville, Virginia 23909. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on March 22, 2017. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on the following day at 201 High Street, Lancaster Hall, Room 223, Farmville, Virginia 23909. A Bid Bond is required. eVA Vender Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements. GCPay: Contract payments shall be made through GCPay. Go to www.dgs.virginia.gov/deb to see the fee schedule and go to www.gcpay.com to see the instructions on how to process pay applications. Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves right to reject any or all bids. An optional pre-bid conference will be held at 201 High Street, Lancaster Hall, Room 223, Farmville, Virginia 23909 at 10:00 a.m. on February 28, 2017. Attendance shall be optional for those submitting a bid. The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website at https://eVA.virginia.gov, on the Longwood University Materiel Management & Purchasing website at http://tkts.longwood.edu/ifbrfp/reviewifb.asp and on the bulletin board at Bristow Hall, Longwood University, Corner of Main and Redford Streets, Farmville, Virginia. Contractor registration in accordance with Section 54.1-1103 of the Code of Virginia, is required. See the Invitation for Bids for additional qualification requirements. Under Executive Order 20, July 22, 2014, Cabinet Secretaries and all executive branch agencies are directed to continue and advance the following on a race and gender neutral basis: Exceed a target goal of 42% of discretionary spending with small businesses certified by DSBSD. The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the office of Affiliated Engineers, Inc., 9 Schilling Road, Suite 202, Hunt Valley, MD 21031, Telephone (410) 229-0090. The Bid Documents will be available in PDF format, and will be distributed via www.newforma.com. Bidders who wish to receive the documents electronically should email their contact information, including company name, phone number and email address to [email protected]. A link will be sent that will allow download access from the provided e-mail address. There is no fee to receive the Bid Documents in PDF format. IFB#LU214-17-018 Page | 4 Additional Biomass Boiler A deposit of $300.00 for each set of the Invitation for Bids documents will be required as a guarantee of the safe return of the documents within ten days after the bid opening. A non-refundable shipping charge of $100.00 per set is required for all sets requiring shipment. Copies of the Invitation for Bids documents, including the plans and the specifications, will also be available for inspection at the following locations: Affiliated Engineers, Inc., 9 Schilling Road Suite 202, Hunt Valley, MD 21031; Phone (410) 229-0090 Longwood University, Room 117, McCorkle Building, 201 High Street, Farmville VA; Phone (434) 395-2090 Dodge Plan Room, http://construction.com/dodge/ Valley Construction News, 426 Campbell Avenue, Roanoke VA 24016; Phone (540) 344-8127 Builders Exchange Inc.