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Tender for External Plant Maintenance

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Tender for External Plant Maintenance BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise) Bid Document E-Tenders for Maintenance of External Plant in Fourteen Clusters of Malappuram Business Area Tender No. OP-1/MLP/Tender/Outsourcing of EPM/2019-20/6 dated 06-01-2020 O/o General Manager Telecom, BSNL, Malappuram Page 2 of 56 Tender for EPM of Malappuram BA TABLE OF CONTENTS SECTION TITLE PAGE NO 1 NIT 3 2 Instructions to bidders for online bidding 5 3 Instruction to bidders 9 4 List of Documents to be uploaded 17 5 Terms and conditions of the work contract (Annexure I) 18 6 Scope of Work (Annexure II) 24 7 Bidder’s Profile (Annexure III) 26 8 Declaration of No Near Relatives (Annexure IV) 27 9 Conditions and Agreement (Annexure V) 28 10 Financial Schedule (Annexure VI) 30 11 Bid Form (Annexure VII) 31 12 Bid Security (Annexure VIII) 32 13 Performance Bank Guarantee (Annexure IX) 34 14 Letter of Authorisation Annexure X) 36 15 Agreement-Draft (Annexure XI) 37 16 E-Payment Mandate Form (Annexure XII) 40 17 Check List (Annexure XIII) 41 18 E-Tender Technical Bid (Annexure XIV) 42 19 E-Tender Financial Bid (Annexure XV) 43 20 Vendor information updation form(Annexure XVI) 45 21 Details of Clusters and Exchanges (Annexure XVII) 48 22 Invoice Performa(Annexure XVIII) 51 23 Penalty calculation (Annexure XIX) 52 24 Declaration regarding GST payment and filing (Annexure XX) 53 25 Undertaking and Declaration (Annexure XXI) 54 26 Clarification on FAQs (Annexure XXII) 55 Signature of the bidder Page 3 of 56 Tender for EPM of Malappuram BA BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprises ) Office of the General Manager Telecom, BSNL DPO Road, Up Hill, Malappuram – 676 505 SECTION 1 NOTICE INVITING TENDER OP-1/MLP/Tender/Outsourcing of EPM/2019-20/6 dated 06-01-2020 For and on behalf of Bharat Sanchar Nigam Limited, The General Manager Telecom, Malappuram BA invites digitally sealed tenders from Indian Registered Companies/ LLPs/ Registered Firms for the Maintenance of External Plant in various clusters of Malappuram Business Area for two years. The bidder can participate in any number of clusters but the contract to one bidder will not exceed 70% of the total working lines of the BA. The Estimated cost, the Tender Fee and the cost of EMD for each Cluster are given in the table below. If the bidder has MSME/NSIC registration, the bidder is exempted from the payment of the cost of tender form and EMD. The geographical boundaries and exchange areas of Clusters are as defined by the Business Area as on 31.12.19. The number of lines shown is indicative and exact count will be given at the time of issue of APO/work order. Wkng No. of Wkng ISDN Conns Total Cost of Sl. Xges Conns & Estimate Cluster Id Cluster Name (LL Wkng EMD Bid No. in the (LL Lease Cost in Rs. with Conns Document Cluster Only) Circuit BB) 1 KLMRX001 MANJERI 13 5333 3171 105 8609 9513084 190300 1180 2 KLMRX002 KONDOTTY 8 7395 2365 50 9810 10257000 205200 1180 3 KLMRX003 KUTTIPPURAM 9 5816 2210 48 8074 8498136 170000 1180 4 KLMRX004 MALAPPURAM 7 6611 2881 76 9568 10280040 205700 1180 5 KLMRX005 TIRUR NORTH 6 7378 2023 16 9417 9654372 193100 1180 6 KLMRX006 TIRUR SOUTH 5 6832 2706 76 9614 10220904 204500 1180 7 KLMRX007 PONNANI 4 5208 2243 43 7494 8010120 160300 1180 8 KLMRX008 PERINTHALMANNA 8 4878 2128 86 7092 7643832 152900 1180 9 KLMRX009 MAKKARAPARAMBA 8 5419 1981 33 7433 7782180 155700 1180 10 KLMRX010 EDAKKARA 8 2315 1391 28 3734 4147944 83000 590 11 KLMRX011 NILAMBUR 7 2692 1772 50 4514 5063592 101300 1180 12 KLMRX012 PARAPPANANGADI 4 6282 2135 48 8465 8846460 177000 1180 13 KLMRX013 CHELARI 4 5641 1747 39 7427 7718964 154400 1180 14 KLMRX014 EDAPPAL 2 4632 1848 34 6514 6893040 137900 1180 Tender document can be obtained by downloading it from the website Page 4 of 56 Tender for EPM of Malappuram BA https://etender.bsnl.co.in/irj/portal or following the Tender’s link of the BSNL Corporate website bsnl.co.in and then clicking on “ BSNL’s ERP E-tender Portal ” link. The bidders shall furnish a declaration that “No addition/deletion/ modification have been made in the downloaded tender document being submitted and it is identical to the tender document appearing on Website”. In case of any correction/ addition/ alteration/ omission in the tender document the tender bid shall be treated as non responsive and shall be rejected summarily. The intending bidder should pay EMD and Cost of tender form for all the clusters for which he is participating. The DD/Banker’s cheque shall be drawn from any Nationalized / Scheduled Bank in favour of AO (Cash), O/o GMT, BSNL Malappuram and payable at Malappuram. Cost of tender form in crossed DD for the above said amount drawn in favour of Accounts Officer (Cash), O/o.GM, BSNL, Malappuram issued by any Nationalized Bank/Scheduled Bank, Requisition received by post /by courier service for sending Tender Form will not be accepted. Near relatives of the BSNL employees are prohibited from participation in tender execution of works in BSNL units in Malappuram BA. Tender forms can be downloaded from website : 10:00 Hrs of 06.01.2020 Total Estimated Cost : Cluster wise as above. Last Date/Time of Submission : 11: 00 hrs of 20.01.2020 Last Date/Time of opening of Tender : 11:30 hrs of 20.01.2020 Tender which is not accompanied by the DD for cost of Tender document and EMD shall be summarily rejected. However bidders having valid NSIC/MSME registration are exempted from the payment of Cost of Tender document / EMD. The MSE units registered with the designated MSME bodies, like National Small Industries Corporation (NSIC) etc. shall be given exemption from payment of Bid Security deposit, provided the tendered item is listed in the Registration Certificate of MSE. a) Proof regarding current registration with the designated MSME bodies, like District Industries Centers or with National Small Industries Corporation (NSIC) for the tendered items will have to be attached along with the bid. b) The Enlistment Certificate issued by bodies registered under MSME like District Industries Centers or National Small Industries Corporation (NSIC) should be current and valid on the date of opening of bid. The intending bidder can apply for registration through the BSNL e-tendering portal by clicking on link “New Bidder? Apply for Access Authorization” and following the procedures. BSNL reserves the right to reject any or all tenders without assigning any reason what so ever. The rate quoted should be inclusive of any levies and taxes but exclusive of GST. Assistant General Manager (Admin) O/o GMT, BSNL, Malappuram Signature of the bidder Page 5 of 56 Tender for EPM of Malappuram BA SECTION II E-TENDERING ( THROUGH ERP ) INSTRUCTIONS TO BIDDERS Note: Please refer to Bidders Manual, Guidelines to bidders & FAQ available at https://etender .bsnl.co.in/irj/portal. General: These Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, as mentioned in the tender documents. BSNL has decided to use process of E-tendering for inviting this tender and thus the physical copy of the tender would not be sold. Submission of Bids through online process is mandatory for this Tender. For conducting electronic tendering, BSNL, Kerala Telecom Circle, Malappuram (BA) is using the portal (https://etender .bsnl.co.in/irj/portal) of BSNL, a Government of India Undertaking. 1. TENDER BIDDING METHODOLOGY: Sealed Bid System – ‘Two Stage’ – Using Two Envelopes’, Financial & Techno-commercial bids shall be uploaded by the bidder at the same time. 2. BROAD OUTLINE OF ACTIVITIES FROM BIDDERS PROSPECTIVE: a) Procure a Digital Signing Certificate (DSC) (Class-3). b) Register on Electronic Tendering System ® (BSNL ERP TENDER PORTAL). c) Create users and assign roles on BSNL ERP TENDER PORTAL. d) View Notice Inviting Tender (NIT) on BSNL ERP TENDER PORTAL. e) Download Official Copy of Tender Documents from BSNL ERP TENDER PORTAL. f) Clarification to Tender Documents on BSNL ERP TENDER PORTAL. • Query to BSNL (Optional). • View response to queries posted by BSNL, as addenda. g) Bid-Submission on BSNL ERP TENDER PORTAL. h) Attend Public Online Tender Opening Event (TOE) on BSNL ERP TENDER PORTAL Opening of Financial /Techno-commercial Part. i) View Post-TOE Clarification posted by BSNL on BSNL ERP TENDER PORTAL (Optional) Respond to BSNL’s Post-TOE queries. j) Participate in e-Reverse Auction on BSNL ERP TENDER PORTAL. For participating in this tender online, the following instructions need to be read carefully. These instructions are supplemented with more detailed guidelines on the relevant screens of the BSNL ERP TENDER PORTAL. Note 1: It is advised that all the documents to be submitted are kept scanned or converted to PDF format in a separate folder on your computer before starting online submission. Note 2: While uploading the documents, it should be ensured that the file name should be the name of the document itself Signature of the bidder Page 6 of 56 Tender for EPM of Malappuram BA 3. DIGITAL CERTIFICATES: For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC). Also referred to as Digital Signature Certificate (DSC), of Class 3 or above, issued by a Certifying Authority (CA) licensed by Controller of Certifying Authorities (CCA) [refer http://www .cca.gov.in]. 4. REGISTRATION: Tender document can be downloaded from the website: https://etender .bsnl.co.in/irj/portal and to be submitted in the e-format.
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