MINUTES OF THE REGULAR COUNCIL MEETING HELD ON MAY 4, 2021

Present were: Mayor Sam Synard Deputy Mayor Gary Myles Councillor Mike Brennan Councillor Andy Edwards Councillor Keith Keating Councillor Loretta Lewis Councillor Nora Tremblett

Also present: Alje Mitchell, Chief Administrative Officer Melanie Kilfoy, Director of Finance & Administration Petrina Power, A/Town Clerk

1. Call to Order

Mayor Synard called the meeting to order at 7:08 p.m.

2. Adoption of Agenda

Motion MMC 2021 05 04/001R

Moved by Councillor Tremblett, seconded by Councillor Lewis

“BE IT RESOLVED the agenda be adopted.”

Motion carried unanimously.

3. Adoption of Minutes

Regular Council Meeting

Motion MMC 2021 05 04/002R

Moved by Councillor Keating, seconded by Councillor Lewis

“BE IT RESOLVED the minutes of the regular Council meeting held on April 20, 2021, be adopted.”

Motion carried unanimously.

1

Special Council Meeting

Motion MMC 2021 05 04/003R

Moved by Councillor Edwards, seconded by Councillor Brennan

“BE IT RESOLVED the minutes of the special Council meeting held on April 20, 2021, be adopted.”

Motion carried unanimously.

Special Council Meeting

Motion MMC 2021 05 04/004R

Moved by Councillor Tremblett, seconded by Councillor Lewis

“BE IT RESOLVED the minutes of the special Council meeting held on April 26, 2021, be adopted.”

Motion carried unanimously.

4. Business Arising from Regular and Special Council Meeting

There was no business arising from the regular or special Council meetings to bring forward.

5. Delegations

There were no scheduled delegations.

6. Committee Reports

Planning & Development Committee

Councillor Brennan reviewed the minutes of the Planning & Development Committee meeting held on April 29, 2021.

Motion MMC 2021 05 04/005R

Moved by Councillor Brennan, seconded by Councillor Edwards

“BE IT RESOLVED approval be given for the Chief Administrative Officer/Director of Planning & Development Control to attend the Land Use Planning Training taking place virtually May 18, 2021.”

Motion carried unanimously.

Town Council of Regular Council Meeting May 4, 2021 2

Motion MMC 2021 05 04/006R

Moved by Councillor Brennan, seconded by Councillor Lewis

“BE IT RESOLVED approval be given for the Model Ship Gallery and Exhibition to become a member of the Legendary Coasts of and .”

Discussion

It was noted that Legendary Coasts of Newfoundland and Labrador represents communities in the areas of Trinity, , Bonavista, and Avalon Peninsula to promote and act as a resource.

Motion carried unanimously.

Referring back to the previous motion, Councillor Keating questioned when the Director of Planning & Development position would be advertised. Councillor Brennan advised that a revised job description has been drafted for the Committee’s review after which it will be advertised.

Motion MMC 2021 05 04/007R

Moved by Councillor Brennan, seconded by Deputy Mayor Myles

“BE IT RESOLVED approval be given for the Marystown Development Corporation through the Town of Marystown, to accept funding in the amount of $7,947.00 and enter into an agreement with Employment and Social Development for two (2) students under the Canada Summer Jobs Program for a period of eight (8) weeks to be placed at the Model Ship Gallery and Exhibition.”

Motion carried unanimously.

Motion MMC 2021 05 04/008R

Moved by Councillor Brennan, seconded by Councillor Tremblett

““BE IT RESOLVED the following applications be approved subject to approval of applicable government departments and/or agencies and any conditions stipulated:

• Resident, 9 Elizabeth Street – construct accessory building measuring 8’ x 12’ • Resident, 32 Forest Road – construct accessory building measuring 16’ x 24’ ”

Motion carried unanimously.

Town Council of Marystown Regular Council Meeting May 4, 2021 3

Motion MMC 2021 05 04/009R

Moved by Councillor Brennan, seconded by Councillor Lewis

““BE IT RESOLVED the following applications be approved subject to approval of applicable government departments and/or agencies and any conditions stipulated:

• Resident, 9 Janie’s Place – replace front step with a deck measuring 10’ x 20’, subject to site inspection • Residents, 24 Wiscombe’s Road – construct accessory building measuring 30’ x 24’, subject to site inspection • Resident, 27 Water Street West – construct accessory building measuring 8’ x 12’, subject to site inspection”

Motion carried unanimously.

On behalf of Council and the Model Ship Gallery and Exhibition Interim Helm Committee, Councillor Brennan thanked Mr. Art Walsh for his work at the gallery. Mr. Walsh was volunteering at the gallery until the province went into COVID-19 Alert Level 5, causing non- essential businesses and services to shut down again. During that downtime, Mr. Walsh began work on a model of a World War II minesweeper replicating those constructed on the beaches on Marystown. Marystown is the only location where minesweepers were constructed; after their construction, they left for . Mr. Walsh has graciously donated the model to the Model Ship Gallery. Mr. Con Fitzpatrick also did a write-up on the minesweeper. Councillor Brennan advised NTV News will soon air a feature on the minesweeper. NTV News recently featured the Model Ship Gallery last week.

Councillor Brennan thanked Councillor Lewis and Keyin College for their support in the construction of several display cases. All model ships now sit on display cases and background stories for each model ship are underway. The Committee is aiming to open the gallery on May 24th. Phone and internet services are pending and a fire and life safety inspection is pending.

Finance Committee

Councillor Edwards reviewed the minutes of the Finance Committee meeting held on April 28, 2021.

Motion MMC 2021 05 04/010R

Moved by Councillor Edwards, seconded by Councillor Tremblett

“BE IT RESOLVED approval be given to pay an Invoice for File No. 2021124 received from Appleby Picco Law dated April 20/21 in the amount of $433.50 including HST for professional services rendered with respect to drafting and attending to the execution of an Easement located at Dunphy’s Road.”

Motion carried unanimously.

Town Council of Marystown Regular Council Meeting May 4, 2021 4

Councillor Edwards declared a conflict of interest for the next recommendation as he has a business interest in the company in question. Councillor Edwards removed himself from the Council Chambers and Councillor Lewis presided as Chair of the Finance Committee.

Motion MMC 2021 05 04/011R

Moved by Councillor Lewis, seconded by Councillor Brennan

“BE IT RESOLVED approval be given to adjust 2021 Water Taxes for Account No. AYLWA002 in the amount of $392.00 as a business operating in the building located at 192-200 Ville Marie Drive has relocated.”

Motion carried without the vote of Councillor Edwards who was in a declared conflict of interest.

Councillor Edwards returned to the Councillor Chambers and presided as Chair of the finance Committee.

Motion MMC 2021 05 04/012R

Moved by Councillor Edwards, seconded by Councillor Keating

“BE IT RESOLVED approval be given to make a donation in the amount of $2,000.00 to the Kinsmen Manor for Seniors in lieu of payment from them for snow removal and garbage collection services as per the Donation, Grant Sponsorship Policy.”

Motion carried unanimously.

Motion MMC 2021 05 04/013R

Moved by Councillor Edwards, seconded by Councillor Tremblett

“BE IT RESOLVED approval be given for the Chief Administrative Officer, the Executive Clerk and the Administrative Assistant to attend the Municipal Elections Training taking place in person on June 3, 2021, and virtually on June 24, 2021.”

Motion carried unanimously.

Motion MMC 2021 05 04/014R

Moved by Councillor Edwards, seconded by Councillor Keating

“BE IT RESOLVED Council approve Accounts Payable Listing No. 8-1 as of April 28, 2021, in the amount of $131,923.08 as per policy.”

Motion carried unanimously.

Town Council of Marystown Regular Council Meeting May 4, 2021 5

Motion MMC 2021 05 04/015R

Moved by Councillor Edwards, seconded by Councillor Tremblett

“BE IT RESOLVED approval be given to adjust Mobile Business Taxes for Account No. PLATI001 in the amount of $1,200.00 plus applicable interest as the business has ceased operations since 2017.”

Motion carried unanimously.

Public Works Committee

Councillor Keating reviewed the minutes of the Public Works Committee meeting held on April 27, 2021.

The tender for the Dunphy’s Road Water, Sewer and Road Upgrades Project has closed and should be awarded soon.

The Public Works Department used approximately 400 tonnes of salt for this past winter season, which was lower than normal due to a good winter. The Department is recommending purchasing an additional 300 tonnes for the next winter season, which is priced at $139.15 plus HST per tonne. A recommendation will come forward.

A Speed Bump Policy has been drafted to deal with the number of requests that are received for speed bumps. As there are more requests than speed bumps, each request will need to be reviewed on a case-by-case basis. Residents are advised to call the RCMP if a motorist is speeding. The Department currently has 7-8 speed bumps and will be ordering a couple more. The Department will be reviewing areas where speed bumps were previously located.

Motion MMC 2021 05 04/016R

Moved by Councillor Keating, seconded by Councillor Edwards

“BE IT RESOLVED approval be given to adopt the Speed Bump Policy as attached in the Council Package.”

Motion carried unanimously.

Regular operations are good with the night shift having ended and seasonal workers coming back. Line painting will begin when the weather is dryer.

Councillor Keating noted there was an issue with a pump at the Water Treatment Plant that is being handled.

The boil water advisory for Little Bay is still in effect; the Little Bay Watermain Replacement project has been awarded.

The Town will be looking at selling the Department’s old backhoe.

Town Council of Marystown Regular Council Meeting May 4, 2021 6

The contract for waste management has been awarded to Bugden’s Trucking for the next four years.

Motion MMC 2021 05 04/017R

Moved by Councillor Keating, seconded by Councillor Edwards

“BE IT RESOLVED approval be given for the Town to participate in the Department of Transportation & Infrastructure’s tender for ice control materials for the 2021-2022 winter season and include a quantity of 300 tonnes of salt.”

Motion carried unanimously.

Councillor Keating referenced the Community Clean-up being organized by the Protection to Persons & Property Committee, noting he would like to speak more to the issues and the need for some incentives.

Councillor Keating advised that some preliminary work has been done for the Walk of Hope Trail System however, there are no prices yet. Councillor Keating asked that anyone with information on the old fire lookout that used to be at the top of the Tolt get in touch with him. Councillor Keating advised he is still looking for an old church or ship bell and is following up on a few leads.

Recreation Committee

The Recreation Committee hasn’t met since the last regular Council meeting of April 20, 2021. Councillor Lewis brought forward the following report.

Ball hockey is up and running at the arena four nights a week and it’s going very well.

The necessary maintenance is being completed on the outside facilities (fields) to prepare them for the summer however, there is a delay on the fertilizer, which should arrive today. There is still quite a bit of maintenance to be done before facilities open to the public but the Town will keep everyone informed.

Seasonal staff have been called back as there is quite a bit of work to be done before the outside season begins.

A past seasonal employee has been assigned the duties of cleaning up around town and is off to a good start before he begins his regular duties as the YMCA Groundskeeper.

The walking trails need some regular maintenance now as there has been some minor damage over the winter, which is to be expected. The Burin Peninsula Health Care Foundation Trail and Walking Challenge has been a huge success with over 300 registered while promoting our own Marystown trails. Councillor Lewis thanked everyone who is getting out, becoming physically active and promoting wellbeing. The Muddy Pond Trail is a great that needs to be enhanced. Keyin College has a planter box to donate along with some directional signs and is on the lookout for an old window, with glass removed/glass to be removed.

Concerns were received regarding the dog park as it requires some attention; the Town will follow up on getting the necessary maintenance completed. Town Council of Marystown Regular Council Meeting May 4, 2021 7

A site next to the splash pad has been chosen for the new inclusive playground and planning and drawings are in the process of being done. This summer, there will be a new state-of-the-art playground for children and families to enjoy. When the weather allows, work will begin on installing the necessary equipment for a new splash pad, which will be ready for use this summer also. These are welcome additions that promise a very exciting summer for all ages.

The tennis courts are now open for public use. Councillor Lewis asked the public to respect the Town’s rules and regulations that are posted at the courts and reminded users that the courts are to be used for tennis purposes only, which means no bikes, roller blades, skateboards, etc., are permitted on the court grounds as the track is available for that sort of activity.

The Committee had a discussion with the YMCA regarding partnering on the community garden and relocating the beds to the YMCA grounds. The YMCA has applied for a grant to fund the initiative. More follow-up is pending.

Funding applications for summer students and the Job Creation Program have been submitted. To date, the Town has been advised that funding has been approved for two students for an eight- week period.

This week, May 3-9, is Mental Health Awareness Week. During the COVID-19 pandemic, it’s important to do some self care, reach out to others and be kind. Mental health issues are slightly on the rise due to the pandemic and parts of the country being in lockdown. With the weather warming up, it’s a good time to get out, do some walking and check in on friends. Councillor Lewis reminded residents to be aware of their feelings and the feelings of others.

Despite the pandemic, the MCHS graduating class of 2020-2021 is planning an outdoor graduation and are very excited about it. Councillor Lewis commended all students on remaining positive during trying times.

The YMCA is very busy with lots of members returning. The offerings under the Child, Youth & Family Program have expanded with a larger variety of child and youth programs/activities. The aquatic centre is also very busy; Councillor Lewis noted it’s great to see so many people active and enjoying the YMCA. A new Program Guide will be coming out late June with new and exciting offerings for everyone. Details will soon be available on a Summer Camp and right now, the YMCA is offering a Mother's Day promotion - a free 21-day trial - available online or in person.

Tourism & Special Events Committee

The Tourism & Special Events Committee hasn’t met since the last regular Council meeting of April 20, 2021.

Deputy Mayor Myles advised there hasn’t been much activity within the Committee due to the COVID-19 pandemic. However, there are two outdoor bingos planned with one taking place on May 25th and the other on July 27th. They will go ahead on the St. Gabriel’s Hall parking lot, which worked out really well with the last outdoor bingo. There will be five $100.00 games and one $1,000.00 game, all played within COVID-19 guidelines. St. Gabriel’s Hall will again provide canteen service.

Town Council of Marystown Regular Council Meeting May 4, 2021 8

Protection to Persons & Property Committee

Councillor Tremblett reviewed the minutes of the Protection to Persons & Property Committee meeting held on April 29, 2021.

May 4th is International Firefighters Day; Councillor Tremblett took a moment to thank the firefighters of the Marystown Volunteer Fire Department for all that they do.

Motion MMC 2021 05 04/018R

Moved by Councillor Tremblett, seconded by Councillor Keating

“BE IT RESOLVED approval be given for the Chief Administrative Officer/Director of Planning & Development Control to submit an application to Newfoundland Power to request the installation of a necessary number of streetlights on Greenwood Street for the purpose of deterring crime and vandalism in the area.”

Motion carried unanimously.

Mayor Synard referenced a petition that was in Council’s package with regards to the issues on Greenwood Street. Councillor Tremblett noted there have been a lot of issues with a number of residents asking for Council’s assistance. It’s hoped the extra lighting will help with the situation.

Firefighter training is ongoing as per COVID-19 guidelines. Fire Chief Bolt has followed up with Mr. Joe Pittman of Burin Peninsula Waste Management regarding civic numbering and Mr. Pittman is working on a presentation to the Board. As well, there was discussion regarding highway markers. A letter to the new Minister of Justice and Public Safety (Fire and Emergency Services) requesting support for highway markers is pending.

There aren’t many issues with animal control. The relocation of ducks is still ongoing with another 60 ducks having been relocated. There is still an issue with residents continuing to feed them however, the new funnel trap being utilized by the Animal control Officer seems to be working.

May is Clean-up Month and this Saturday, May 8th, has been declared Clean-up Day. There have been several calls from residents who have already begun their own clean-up and the Town has collected the bags. Any resident wishing to participate can contact the Town and have an area designated to them - bags and gloves will be provided by the Town. Any litter collected can just be placed at the side of the road for Town collection. Councillor Tremblett reiterated that the Town will only collect litter and not bulk or household garbage. Details regarding Clean-up Month have been posted online or residents can call the Town for more information. Councillor Tremblett encouraged residents who witness littering to report it. All of the Town’s anti-litter signs now have a green bin attached to them, which will be maintained by staff. Littering has gotten out of hand with places like Tolt Road and Clam Pond Road seeing a rise in litter. It was suggested the Town look at offering incentives to keeping Marystown clean.

Town Council of Marystown Regular Council Meeting May 4, 2021 9

7. Correspondence

• Email from Burin Peninsula Chamber of Commerce dated April 27/21 re: Annual General Meeting – request for members to advise on whether they would be interested in attending an in-person event (limited to 100 persons).

Anyone interested in attending an in-person AGM should advise the A/Town Clerk so the information can be relayed to the Burin Peninsula Chamber of Commerce. If not enough response is received, the Chamber will host a virtual event.

• Email from MNL dated April 20/21 re: 2020 AGM and Municipal Symposium – Resolutions for the 2020 AGM.

The MNL Symposium and 020 AGM will start this Thursday; Councillor Keating will be running for Eastern Director. Several resolutions have been drafted for all registered delegates to review and later vote on, which have been included in the Council package.

8. Approvals to Purchase

Motion MMC 2021 05 04/019R

Moved by Councillor Edwards, seconded by Councillor Keating

“BE IT RESOLVED approval be given to the Fire Department to purchase 4” Fire Hose (LDH) to replace old sections of hose and meet requirements from K&D Pratt at a cost of 4,878.30 including HST.”

Motion carried unanimously.

Motion MMC 2021 05 04/020R

Moved by Councillor Edwards, seconded by Councillor Tremblett

“BE IT RESOLVED approval be given to the Fire Department to purchase 1½” and 2½” Fire Hose to replace old sections of hose and meet requirements from Valmin Fire Protection at a cost of $4,463.78 including HST.”

Motion carried unanimously.

Town Council of Marystown Regular Council Meeting May 4, 2021 10

Motion MMC 2021 05 04/021R

Moved by Councillor Edwards, seconded by Councillor Tremblett

“BE IT RESOLVED approval be given to the Public Works Department for the following purchases of line paint in 20L pails from Sherman Williams:

• 10 Pails of White @ $94.22 each • 25 Pails of Yellow @ $101.80 each • 2 Pails of Blue @ $96.22 each • 3 Pails of Toluene @ $58.40 each for a total cost of $4,433.07 including HST.”

Motion carried unanimously.

Motion MMC 2021 05 04/022R

Moved by Councillor Edwards, seconded by Councillor Keating

“BE IT RESOLVED approval be given to the Recreation Department to engage the services of CG HVAC Services Ltd. to do a service call for a Dectron controller replacement at a cost of $8,693.11 including HST, with the understanding that funds will come from COVID Safe Restart Funding.”

Motion carried unanimously.

9. Regulations

There were no regulations to bring forward.

10. Other Business

Councillor Keating had one item to bring forward on behalf of the Walk of Hope Trail System Committee.

Motion MMC 2021 05 04/023R

Moved by Councillor Keating, seconded by Councillor Edwards

“BE IT RESOLVED approval be given to appoint Ms. Petrina Power, A/Town Clerk, as the Public Relations Person for the Walk of Hope Trail System Committee for the purpose of disseminating information online, sending correspondence, etc.”

Motion carried unanimously. Before adjourning, Councillor Edwards took a moment to recognize Mr. Thomas Brenton who recently passed away and express condolences to the family and friends of Mr. Brenton, who was one of the pioneers of business and retail in Marystown.

Town Council of Marystown Regular Council Meeting May 4, 2021 11

11. Notices of Motion

There were no notices of motion to bring forward.

12. Adjournment

Motion MMC 2021 05 04/024R

Moved by Councillor Keating, seconded by Councillor Tremblett

“BE IT RESOLVED the meeting was adjourned at 7:57 p.m.”

Motion carried unanimously.

Sam Synard Petrina Power Mayor A/Town Clerk

Town Council of Marystown Regular Council Meeting May 4, 2021 12