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Minutes of the Regular Council Meeting Held on May 4, 2021

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Minutes of the Regular Council Meeting Held on May 4, 2021 MINUTES OF THE REGULAR COUNCIL MEETING HELD ON MAY 4, 2021 Present were: Mayor Sam Synard Deputy Mayor Gary Myles Councillor Mike Brennan Councillor Andy Edwards Councillor Keith Keating Councillor Loretta Lewis Councillor Nora Tremblett Also present: Alje Mitchell, Chief Administrative Officer Melanie Kilfoy, Director of Finance & Administration Petrina Power, A/Town Clerk 1. Call to Order Mayor Synard called the meeting to order at 7:08 p.m. 2. Adoption of Agenda Motion MMC 2021 05 04/001R Moved by Councillor Tremblett, seconded by Councillor Lewis “BE IT RESOLVED the agenda be adopted.” Motion carried unanimously. 3. Adoption of Minutes Regular Council Meeting Motion MMC 2021 05 04/002R Moved by Councillor Keating, seconded by Councillor Lewis “BE IT RESOLVED the minutes of the regular Council meeting held on April 20, 2021, be adopted.” Motion carried unanimously. 1 Special Council Meeting Motion MMC 2021 05 04/003R Moved by Councillor Edwards, seconded by Councillor Brennan “BE IT RESOLVED the minutes of the special Council meeting held on April 20, 2021, be adopted.” Motion carried unanimously. Special Council Meeting Motion MMC 2021 05 04/004R Moved by Councillor Tremblett, seconded by Councillor Lewis “BE IT RESOLVED the minutes of the special Council meeting held on April 26, 2021, be adopted.” Motion carried unanimously. 4. Business Arising from Regular and Special Council Meeting There was no business arising from the regular or special Council meetings to bring forward. 5. Delegations There were no scheduled delegations. 6. Committee Reports Planning & Development Committee Councillor Brennan reviewed the minutes of the Planning & Development Committee meeting held on April 29, 2021. Motion MMC 2021 05 04/005R Moved by Councillor Brennan, seconded by Councillor Edwards “BE IT RESOLVED approval be given for the Chief Administrative Officer/Director of Planning & Development Control to attend the Land Use Planning Training taking place virtually May 18, 2021.” Motion carried unanimously. Town Council of Marystown Regular Council Meeting May 4, 2021 2 Motion MMC 2021 05 04/006R Moved by Councillor Brennan, seconded by Councillor Lewis “BE IT RESOLVED approval be given for the Model Ship Gallery and Exhibition to become a member of the Legendary Coasts of Newfoundland and Labrador.” Discussion It was noted that Legendary Coasts of Newfoundland and Labrador represents communities in the areas of Trinity, Twillingate, Bonavista, Burin Peninsula and Avalon Peninsula to promote tourism and act as a resource. Motion carried unanimously. Referring back to the previous motion, Councillor Keating questioned when the Director of Planning & Development position would be advertised. Councillor Brennan advised that a revised job description has been drafted for the Committee’s review after which it will be advertised. Motion MMC 2021 05 04/007R Moved by Councillor Brennan, seconded by Deputy Mayor Myles “BE IT RESOLVED approval be given for the Marystown Development Corporation through the Town of Marystown, to accept funding in the amount of $7,947.00 and enter into an agreement with Employment and Social Development Canada for two (2) students under the Canada Summer Jobs Program for a period of eight (8) weeks to be placed at the Model Ship Gallery and Exhibition.” Motion carried unanimously. Motion MMC 2021 05 04/008R Moved by Councillor Brennan, seconded by Councillor Tremblett ““BE IT RESOLVED the following applications be approved subject to approval of applicable government departments and/or agencies and any conditions stipulated: • Resident, 9 Elizabeth Street – construct accessory building measuring 8’ x 12’ • Resident, 32 Forest Road – construct accessory building measuring 16’ x 24’ ” Motion carried unanimously. Town Council of Marystown Regular Council Meeting May 4, 2021 3 Motion MMC 2021 05 04/009R Moved by Councillor Brennan, seconded by Councillor Lewis ““BE IT RESOLVED the following applications be approved subject to approval of applicable government departments and/or agencies and any conditions stipulated: • Resident, 9 Janie’s Place – replace front step with a deck measuring 10’ x 20’, subject to site inspection • Residents, 24 Wiscombe’s Road – construct accessory building measuring 30’ x 24’, subject to site inspection • Resident, 27 Water Street West – construct accessory building measuring 8’ x 12’, subject to site inspection” Motion carried unanimously. On behalf of Council and the Model Ship Gallery and Exhibition Interim Helm Committee, Councillor Brennan thanked Mr. Art Walsh for his work at the gallery. Mr. Walsh was volunteering at the gallery until the province went into COVID-19 Alert Level 5, causing non- essential businesses and services to shut down again. During that downtime, Mr. Walsh began work on a model of a World War II minesweeper replicating those constructed on the beaches on Marystown. Marystown is the only location where minesweepers were constructed; after their construction, they left for England. Mr. Walsh has graciously donated the model to the Model Ship Gallery. Mr. Con Fitzpatrick also did a write-up on the minesweeper. Councillor Brennan advised NTV News will soon air a feature on the minesweeper. NTV News recently featured the Model Ship Gallery last week. Councillor Brennan thanked Councillor Lewis and Keyin College for their support in the construction of several display cases. All model ships now sit on display cases and background stories for each model ship are underway. The Committee is aiming to open the gallery on May 24th. Phone and internet services are pending and a fire and life safety inspection is pending. Finance Committee Councillor Edwards reviewed the minutes of the Finance Committee meeting held on April 28, 2021. Motion MMC 2021 05 04/010R Moved by Councillor Edwards, seconded by Councillor Tremblett “BE IT RESOLVED approval be given to pay an Invoice for File No. 2021124 received from Appleby Picco Law dated April 20/21 in the amount of $433.50 including HST for professional services rendered with respect to drafting and attending to the execution of an Easement located at Dunphy’s Road.” Motion carried unanimously. Town Council of Marystown Regular Council Meeting May 4, 2021 4 Councillor Edwards declared a conflict of interest for the next recommendation as he has a business interest in the company in question. Councillor Edwards removed himself from the Council Chambers and Councillor Lewis presided as Chair of the Finance Committee. Motion MMC 2021 05 04/011R Moved by Councillor Lewis, seconded by Councillor Brennan “BE IT RESOLVED approval be given to adjust 2021 Water Taxes for Account No. AYLWA002 in the amount of $392.00 as a business operating in the building located at 192-200 Ville Marie Drive has relocated.” Motion carried without the vote of Councillor Edwards who was in a declared conflict of interest. Councillor Edwards returned to the Councillor Chambers and presided as Chair of the finance Committee. Motion MMC 2021 05 04/012R Moved by Councillor Edwards, seconded by Councillor Keating “BE IT RESOLVED approval be given to make a donation in the amount of $2,000.00 to the Kinsmen Manor for Seniors in lieu of payment from them for snow removal and garbage collection services as per the Donation, Grant Sponsorship Policy.” Motion carried unanimously. Motion MMC 2021 05 04/013R Moved by Councillor Edwards, seconded by Councillor Tremblett “BE IT RESOLVED approval be given for the Chief Administrative Officer, the Executive Clerk and the Administrative Assistant to attend the Municipal Elections Training taking place in person on June 3, 2021, and virtually on June 24, 2021.” Motion carried unanimously. Motion MMC 2021 05 04/014R Moved by Councillor Edwards, seconded by Councillor Keating “BE IT RESOLVED Council approve Accounts Payable Listing No. 8-1 as of April 28, 2021, in the amount of $131,923.08 as per policy.” Motion carried unanimously. Town Council of Marystown Regular Council Meeting May 4, 2021 5 Motion MMC 2021 05 04/015R Moved by Councillor Edwards, seconded by Councillor Tremblett “BE IT RESOLVED approval be given to adjust Mobile Business Taxes for Account No. PLATI001 in the amount of $1,200.00 plus applicable interest as the business has ceased operations since 2017.” Motion carried unanimously. Public Works Committee Councillor Keating reviewed the minutes of the Public Works Committee meeting held on April 27, 2021. The tender for the Dunphy’s Road Water, Sewer and Road Upgrades Project has closed and should be awarded soon. The Public Works Department used approximately 400 tonnes of salt for this past winter season, which was lower than normal due to a good winter. The Department is recommending purchasing an additional 300 tonnes for the next winter season, which is priced at $139.15 plus HST per tonne. A recommendation will come forward. A Speed Bump Policy has been drafted to deal with the number of requests that are received for speed bumps. As there are more requests than speed bumps, each request will need to be reviewed on a case-by-case basis. Residents are advised to call the RCMP if a motorist is speeding. The Department currently has 7-8 speed bumps and will be ordering a couple more. The Department will be reviewing areas where speed bumps were previously located. Motion MMC 2021 05 04/016R Moved by Councillor Keating, seconded by Councillor Edwards “BE IT RESOLVED approval be given to adopt the Speed Bump Policy as attached in the Council Package.” Motion carried unanimously. Regular operations are good with the night shift having ended and seasonal workers coming back. Line painting will begin when the weather is dryer. Councillor Keating noted there was an issue with a pump at the Water Treatment Plant that is being handled. The boil water advisory for Little Bay is still in effect; the Little Bay Watermain Replacement project has been awarded. The Town will be looking at selling the Department’s old backhoe.
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