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Regular Council Meeting Agenda REGULAR COUNCIL MEETING AGENDA Tuesday, February 11th, 2014 - 7:00 p.m. Council Chambers Municipal Hall, 13211 Henry Ave. Summerland, BC Page 1. Call to Order 2. Adoption of Minutes 4-7 2.1 Adoption of Minutes Recommendation: THAT the Regular Council meeting minutes dated January 27th, 2014, be adopted. 3. Resolution to Amend the Agenda 4. Delegations (maximum 5 minutes per delegation) 4.1 Delegation: Summerland Bully Free 'Zone' and Proposed 'Signage' - Tina Martin 8 4.2 Delegation: Eva Antonijevic, Community Program Director for Friends of Summerland Ornamental Gardens - Okanagan Basin Water Board (OBWB) Grant Application Recommendation: THAT Mayor and Council resolve to endorse the grant application from the 'Friends of the Summerland Ornamental Gardens' for consideration by the Okanagan Basin Water Board's 2014 Water Conservation and Quality Improvement Program (WCQI), for their proposed project entitled 'Increasing Adoption of Water Conservation Landscaping Practices Through Community Outreach'. 4.3 Delegation: Summerland RCMP Detachment - 4th Quarter Report for 2013 - Sgt. Stephane Lacroix Page 1 of 219 Page 5. CAO's Report 9-22 5.1 3rd Period Departmental Reports Presentation by Directors ● Administration (CAO) ● Corporate Services ● Finance Department ● Development Services ● Fire Department ● Parks and Recreation ● Works and Utilities 6. Mayor's Report 7. Staff and Other Reports 7.1 Recommendations from the Committee of the Whole 23 7.2 Resolution to Appoint Election Officials for 2014 Local Government Elections Recommendation: THAT Maureen Fugeta (Corporate Officer) be appointed the Chief Election Officer, and Jeremy Denegar (Director of Corporate Services) be appointed the Deputy Chief Election Officer for the purposes of conducting the 2014 Local Government Elections. 24-27 7.3 Giants Head Free Ride Long Boarding Event Recommendation: THAT Council approve the closure of Giant's Head Park for July 28, 29 and 30, 2014 (9am to 5pm) for the Junior Long Board training event. 8. Development Services Department Reports 28-30 8.1 Development Variance Permit - Lot 2, DL 2196, ODYD, Plan EPP16832 - 9011 Gilman Road Mayor Perrino to ask public for comments. Recommendation: THAT a Development Variance Permit is issued to vary Section 9.1.4(a) of Zoning Bylaw 2000-450 to reduce the minimum lot width from 45m to 19m as shown on Schedule A, attached to the Director of Development Services staff report dated January 30th, 2014. Page 2 of 219 Page 8. Development Services Department Reports 31-36 8.2 Zoning/OCP Amendment Application for Lot 17, DL 508, ODYD, Plan 375 (2311 Thornber Street) and Lot 1, DL 508, ODYD, Plan 20552 (2315 Thornber Street) Recommendation: THAT the application to amend the Official Community Plan designation of Lot 17, DL 508, ODYD, Plan 375, located at 2311 Thornber Street and Lot 1, DL 508, ODYD, Plan 20552 located at 2315 Thornber Street from Rural Residential to Low Density Residential, be denied; AND THAT the application to amend Zoning Bylaw 2000-450 to change the zone of Lot 17, DL 508, ODYD, Plan 375, located at 2311 Thornber Street and Lot 1, DL 508, ODYD, Plan 20552, located at 2315 Thornber Street from CR1-Country Residential 1 to RSD2-Residential Large Lot, be denied. 37-41 8.3 Section 57 Notice - Lot 8, Plan KAP 15075 - 13819 Cartwright Avenue Recommendation: THAT Council direct staff to notify the property owners that Council will consider a resolution to direct the filing of a Notice on Title pursuant to Section 57 of the Community Charter at the February 24th, 2014 Regular Meeting, with such notice indicating modifications to the structure were completed without a valid building permit or the required building inspections. 42-219 8.4 Proposed Bylaw 2014-002 - A Bylaw to adopt an Official Community Plan for the District of Summerland Each reading of the OCP Bylaw must receive an affirmative vote of a majority of all Council members (4), pursuant to Section 882(2)(a) LGA. Note: Public Hearing (7:00pm) to be held on Monday, March 3rd, 2014 - Arena/Banquet Room, 8820 Jubilee Rd E. Recommendation: THAT Council give Official Community Plan (OCP) Bylaw No. 2014-002, attached as Schedule A, first reading and forward to a public hearing. 9. New Business 10. Councillor's Report 11. Adjourn 12. Public Question Period (questions must relate to items on the agenda) Page 3 of 219 MINUTES OF THE REGULAR COUNCIL HELD AT DISTRICT OF SUMMERLAND COUNCIL CHAMBERS 13211 HENRY AVENUE, SUMMERLAND, BC ON MONDAY, JANUARY 27, 2014 MEMBERS PRESENT: Her Worship Mayor Janice Perrino Councillor Lloyd Christopherson Councillor Robert Hacking Councillor Bruce Hallquist Councillor Orv Robson Councillor Marty Van Alphen Councillor Peter Waterman Staff Present: Tom Day, CAO Lorrie Coates, Director of Finance Jeremy Denegar, Director of Corporate Services Maureen Fugeta, Corporate Officer Jim Holtjer, Information Services Coordinator 1. CALL TO ORDER Mayor Janice Perrino called the meeting to order at 7:00 p.m. 2. ADOPTION OF MINUTES 2.1 Adoption of Minutes Moved and Seconded, THAT the Regular Council meeting minutes dated January 13th, 2014 and the Special Council meeting minutes dated January 16th, 2014, be adopted. Carried. 3. RESOLUTION TO AMEND THE AGENDA The Corporate Officer advised there were no new items to add to tonight’s meeting Agenda. 2.1 Adoption of Minutes Page 4 of 219 Regular Council Meeting Monday, January 27th, 2014 4. DELEGATIONS 4.1 Okanagan Regional Library – Stephanie Hall, Executive Director Stephanie Hall, Executive Director for the Okanagan Regional Library (ORL), provided a powerpoint presentation outlining: ORL Services, including circulation (physical and electronic), program attendance, cardholders, visits and branch size Levy and service levels; costs shared among all municipalities and regional districts; branch service levels; value and efficiency; power of partnership what’s new (wifi; freegal music; ebooks) financial allocation model analysis (costs to each branch; shared costs; equity) 4.2 Friends of the Summerland Library (FOSL) Dianne Hildebrand and Chris Lewis, representatives for the Friends of the Summerland Library (FOSL), provided staff and council members with a powerpoint presentation on the activities and support to the Okanagan Regional Library by their organization, as follows: increasing community awareness and enthusiasm for the library advocate for library facility and services develop literacy-related programs and events FOSL is a non-profit organization; funds come from memberships, donations and book sales ongoing activities for children and families library is jam packed; stacks of books, its time for a new space Mayor and Council thanked the representatives for the Okanagan Regional Library and the Friends of the Summerland Library for their presentations. 5. MAYOR'S REPORT attended the Business after Business on January 21st at the Full Circle Outlet attended the kick off for Operation Kids Safe (fingerprinting free for children) Over 50 names of citizens/businesses have been nominated for the 76th Business and Community Excellence Awards. The awards will be announced on February 22nd at the Summerland Waterfront Resort Congratulations to Summerland’s Justin Kripps, going to Sochi for the Winter Olympics 2.1 Adoption of Minutes Page 5 of 219 Regular Council Meeting Monday, January 27th, 2014 6. CORRESPONDENCE 6.1 Correspondence - GradPass Transit Program Moved and Seconded, THAT Council support the GradPass Transit Program, as outlined in BC Transit's letter dated January 15th, 2014. Carried. 7. STAFF AND OTHER REPORTS 7.1 Live Web Streaming of Council Meetings The Director of Corporate Services provided statistics on the average number of viewers of the live web stream over the last 12 months, which determined that this service for its cost was underutilized. He also provided an option for an alternate web video service which would be less cost to the District. Moved and Seconded, THAT Council approve discontinuation of live web streaming of council meetings. Carried. 7.2 2014-2018 Five Year Financial Plan Note: The 2014-2018 Five Year Financial Plan is available on District website and at District Hall for copies. The Director of Finance provided a presentation on the 2014-2018 Five Year Financial Plan and introduction of first reading to the Financial bylaw. The presentation included staff changes, public open house scheduled for February 17th, 2014, allocation of discretionary funds, future opportunities to generate revenues, focus on infrastructure renewal, minimal property tax increase and general fund. Moved and Seconded, THAT Council give first reading to Bylaw 2014-001 Five Year Financial Plan 2014- 2018 and that a Town Hall meeting on the financial plan be held on February 17, 2014 prior to the bylaw receiving further readings. Carried. 2.1 Adoption of Minutes Page 6 of 219 Regular Council Meeting Monday, January 27th, 2014 8. COUNCILLOR'S REPORT Councillor Hacking: Reminder to buy tickets for the upcoming 76th Annual Summerland Business and Community Awards to be held on Saturday, February 22nd, 2014 at the Summerland Waterfront Resort and Spa Attended the Robbie Burns dinner at the Legion, a fabulous event Councillor Christopherson: Attended Business After Business on January 21st – Full Circle Outlet Attended Philosophers Café, variety of speakers and topics discussed, great exchange of ideas Councillor Robson: Attended the kick off for Operation Kids at Huber Bannister Chevrolet in Penticton; parents, grandparents and guardians can
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