HOLE P WAIROA DISTRICT COUNCIL E W ICT TH UR E E SE OPEN SPACES ACTIVITY MANAGEMENT PLAN 2021-2031 WA I R OA DISTRICT 1 COUNCIL CONTENTS EXECUTIVE SUMMARY WAIROA AT A GLANCE EXECUTIVE SUMMARY 3 This Open Spaces Activity Management Plan acts as a route map for COMMUNITY Strategic Context 3 7. LIFECYCLE MANAGEMENT PLAN 33 the future. It provides the reasoning and context behind how we Our Biggest Challenges & How We Plan To Respond 4 7.1 Introduction 33 propose to maintain, operate, renew and improve Wairoa’s open Levels of Service 5 7.2 Operations & Maintenance Plan 33 spaces. Managing Risk & Resilience 5 7.3 Renewals Plan 35 Other What We Are Investing In 5 7.4 Asset Creation 35 The primary purpose of the Open Spaces Activity is to support the 34.3% Māori Plan Improvement 6 7.5 Disposal Plan 36 following key functions and services. Descent 8,670 Limitations & Assumptions 7 65.7% 8. FINANCIAL SUMMARY 37 population • Parks and reserves including sports grounds, neighbourhood 1. INTRODUCTION 9 8.1 Introduction 37 parks and playgrounds, public gardens, riverbank and 1.1 Purpose of this Plan 9 8.2 Financial Projections 37 foreshore reserves 1.2 Scope of this Plan 9 8.3 Revenue Summary 44 1.3 Relationship with other Council Plans 10 8.4 Implications Of Meeting Budget Limitations 46 • Public toilets on parks and reserves and other locations 1.4 Limitations & Assumptions 10 8.5 Financial Assumptions and Confidence Levels 46 • Cemeteries including land and facilities and record keeping. 8.6 Assumptions And Confidence Levels 50 ENVIRONMENT 2. THE STRATEGIC CONTEXT 12 2.1 National Context 12 9. PLAN IMPROVEMENT & MONITORING 47 2.2 Wairoa Local Context 12 9.1 Overview 47 STRATEGIC CONTEXT 2.3 Strategic Assessment 16 9.2 Asset Management Practices 48 We want to clearly show the value of any investment made in 9.3 Improvement Monitoring 51 addressing our strategic Open Spaces problems and undertaking 3. LEVELS OF SERVICE 18 9.4 Improvement Planning 51 core business activities. Any investment needs to achieve the 3.1 Overview 18 desired outcomes and benefits for our customers and represent 2 3.2 Legislative Requirements 18 GLOSSARY 53 130KM 4,119KM value for money. 3.3 Understanding Our Customers Needs 19 of coastline Land area 3.4 Service Level Overview 20 APPENDICES 56 3.5 Current Levels of Service 21 Appendix 1: Asset List 56 Desirable Lifestyles, Thriving Economy, Treasured Appendix 2: Risk Register 62 OUR Environments, Connected Communities 4. DRIVERS FOR CHANGE 22 VISION 4.1 Population & Demographic Change 22 4.2 Demand Trends 22 4.3 Affordability 23 ECONOMY 4.4 Economic Development 24 4.5 Demand Management 24 5. RISK AND RESILIENCE 26 5.1 Risk Management Policy 26 5.2 Critical Assets 26 $32,778 $284 5.3 Key Risks 26 GDP per capita GDP (M) 5.4 Resilience 26 6. OUR ASSETS 28 6.1 Introduction 28 6.2 Asset Location 28 6.3 Asset Description 30 6.4 Asset Ownership 31 6.5 Asset Criticality & Risk 31 6.6 Asset Valuation 31 6.7 Asset Condition & Remaining Life 32 6.8 Asset Performance 32 2 3 OUR BIGGEST CHALLENGES & HOW WE PLAN TO RESPOND Investment Problem Evidence Key Strategic Response Benefits of Investing Key problems identified for Wairoa’s Open Spaces activity are: Objective Collate data for critical assets Asset Legacy issues Invest in formal condition Information Limited asset data Improve asset Optimised decision making assessments of our critical available. Significant knowledge for Data will be used in optimised Unknown asset assets. condition results renewals may be required key decision decision making to ensure to address Council parks making appropriate renewals programmes in uncertainty of Improve forward assets. renewals planning programming for renewals and maintenance Formal Contracts & Roles & Operating Agreements Responsibilities For a number of Collate data for critical recreational facilities and assets Lack of clarity sportsgrounds there is Invest in improved asset Improve Maintenance responsibility fairly around ownership limited formal agreement data, including owner / clarity around apportioned between Council and operating on maintenance tenant information and governance and Users agreements and operations any agreements that are in results in poor responsibilities between place for maintenance and maintenance Council and the clubs/ operations. management organisations using the facilities. LEVELS OF SERVICE MANAGING RISK & RESILIENCE Performance measures have been reviewed and amended to meet Resilience has been identified as a significant challenge for Wairoa in Council objectives. the 2021-2051 Infrastructure Strategy with the following responses followed: There is a high level of community satisfaction with parks and • Good asset management practices and robust renewals reserves and cemeteries. The level of satisfaction continues to programmes based on the condition and the remaining life of increase particularly for has been an increase in satisfaction with infrastructure assets. reserves and sportsgrounds in the latest (2020) Communitrak Survey. • Identification of critical assets and management of these assetso t ensure that they do not fail or to limit the effect of a Council recognises that there are a wide range of customers and failure. stakeholders with an interest in how the open spaces are managed. • Emergency Response and Business Continuity Plans to be in The community are interested in safe and accessible open spaces in place for emergency events. their community, including parks and public toilet facilities provided in right location, which meet the demand/needs of the community. Other specific open spaces risks include: • Poor asset management practices including lack of Reserves & Sportsgrounds information/knowledge on which to make informed decisions on utilisation and investment • Overall asset life and condition is compromised due to limited asset information, maintenance and renewal programmes The table below provides a more detailed summary of our strategic responses and the benefits of investing in these areas. • Cemeteries do not meet community/family asset expectations. Investment Problem Evidence Key Strategic Response Benefits of Investing The improvement items included in this plan address all of these Objective specific risks. Safety Audits There are no recent safety audits, although one is WHAT WE ARE INVESTING IN Levels of Service being completed in late 2020. However, visual Review Levels of Service Our investment going forward will address the problems identified Compliant service delivery Cemeteries Parks & Reserves condition inspections Check that Levels of Service for Wairoa within the context of local and national strategic drivers. Fit for purpose Parks and reserves are available and Public Toilets completed during 2020 are realistic and can be facilities for community events such as not fit for purpose indicate a number of met. Ensure right tools and OUR PROPOSED INVESTMENT PROGRAMME festivals and sports activities. results in health assets are in average procedures in place. OVER THE NEXT 10 YEARS and safety issues condition. Playgrounds may need to be closed The total amount of expenditure for operations and maintenance if not fit for purpose and and capital over the next ten years is $17.6 million as shown safe to use for public. below. The average annual cost is approximately $1.7 million per annum. Operational expenditure represents 88% of the 10 year forecast total. 4 5 Improvement Indicative Description Action Area Framework There is a need for full review of the Open Spaces Risk Register to ensure risk Risk & Risk Register issues have been adequately identified and ensure that current high risks are 2021/22 Resilience still relevant. Full review what assets within the Open Space portfolio need to be assessed Condition for current condition to better inform future maintenance and renewals need. 2021/22 Assessment In particular, wharves and boat ramps require regular condition assessments Asset to ensure fit for purpose. Description Formally audit playgrounds against the New Zealand Standard 5828: 2015 Playground Audit 2021/22 Playground Equipment and Surfacing on an annual basis, as good practice. Public Toilets Complete an assessment of the existing pubic toilet performance. 2021/22 Lifecycle Use Business Case Approach to review disposals to provide an optimized Disposals Review 2021/22 Management generational lens to asset disposal. Key capital projects for the next 10 years are detailed below. FUNDING SOURCES Wairoa’s open spaces services are currently funded through a LIMITATIONS & ASSUMPTIONS combination of user charges and rates. User charges including Estimated Key areas of uncertainty and assumptions made as part of this planning process and their likely consequence or impact are included below. Asset Description Timing internment fees and reserve leases however only cover a very small Cost (<1%) of the investment requirements. Limitation/ Uncertainty Description Consequence/Impact Risk Level Renewals Assumption Level Upgrade of access, IMPACT OF BUDGET LIMITATIONS Camping ramps, ablutions, 2021/22 $165k Current predictions of a static (or Ground kitchens The implications of meeting budget limitations, including decreasing) population base and justification for the expenditure forecast and consequences if the socio-economic demographics Toilet Water tanks, pumps $55k over Annual budget is reduced, are summarised below. mean makes it difficult to provide Renewals replacement 10 years sustainable services that the Community ability Programmed works are