Idbi Bank Ltd
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IDBI BANK LTD. IDBI Bank Ltd Regd. Office : IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400 005 CIN No: L65190MH2004GOI148838 Tender notice Printing of Wall Calendars for the year 2018 IDBI Bank Ltd invites sealed tenders from well established and reputable printers for printing of wall calendars of the Bank for the year 2018. Last date for submission of tender is September 29, 2017 – upto 03:00 pm. For details, please visit Bank’s website www.idbi.com Note : Any further Addenda / Corrigenda / Extension of dates / Clarifications / Responses to bidders’ queries in respect of the above tender shall only be posted on bank’s website www.idbi.com and no separate notification shall be issued in the press. Bidders are therefore requested to regularly visit Bank’s website to keep themselves updated in this connection. 8th September, 2017 Tender for Printing of Wall Calendars for the year 2018 Page 1 of 94 IDBI BANK LTD. Tender for Printing of Wall Calendars for the Year 2018 The Bank is inviting bids from well established and reputed printers for printing of its Calendar for the Year 2018 (including delivery of Calendars to bank’s pan-India offices). Procedure for submitting tender: The Tender shall be submitted in two parts viz. Part I (Technical bid) and Part II (Financial bid) in two separate covers which are to be sealed and put together in a master envelope super-scribed with the words “Tender for printing of IDBI Bank’s Calendar for the year 2018”. Master Envelope super-scribing “Tender for printing of IDBI Bank’s Calendars for the year 2018”, addressed to the Deputy General Manager (Administration), IDBI Bank Ltd. and to be dropped only in the tender box placed on 4th floor of IDBI Tower, WTC, Cuffe Parade, Mumbai 400 005 up to 3:00 p.m. on September 29, 2017. Under no circumstances tender should be sent by Courier / by Post or to be handed over to any official of the Bank. IDBI Bank will not be responsible for any tender received through courier / by post or hand delivery. Part –I TECHNICAL BID Technical bid shall be furnished in a sealed /closed cover super-scribing, “Printing of IDBI Bank’s Calendar for the year 2018-Technical Bid”, Technical bids will be opened at 03:10 p.m. on the same day i.e. on September 29, 2017 in the presence of the Tender Committee members and the bidders or their representatives for pre-qualification of the bidders. The bidder shall furnish the following documents duly signed by the bidder/its authorised signatory apart from acceptable proof of satisfying the pre-qualification criteria (see Annexure II): 1. Firm/Company profile. 2. Technical specifications of paper along with the paper samples to be used for printing, etc., for which the rates are quoted (as per quality of paper mentioned in Annexure IV) 3. The Earnest Money Deposit amounting to Rs.1,00,000/- (Rupees one lakh only) must be deposited by each printer/bidder. The EMD may be credited through electronic mode (NEFT) to IDBI Bank's Current Account No 0126102000001663, IFSC code - IBKL0000126 at its branch situated at Cuffe Parade, Mumbai 400005. The receipt so obtained may be submitted along with Technical Bid. It may be noted that the EMD shall Tender for Printing of Wall Calendars for the year 2018 Page 2 of 94 IDBI BANK LTD. not carry any interest and that EMDs of the unsuccessful bidders will be refunded within 15 working days after selection of the printer for carrying out the proposed assignment. The EMD of the successful bidder would be converted into Security Deposit and shall not carry any interest and would be refunded after satisfactory completion of the job or such extended period as may be decided by IDBI Bank Ltd. at its own discretion. Tenders not accompanied with EMD's receipt and those received after due date will not be considered. 4. Sample of copies of latest calendar printed by the bidder. 5. GSTN and PAN no. 6. Declaration on letterhead of the printer that it has never been involved in any illegal activity or financial frauds. 7. Declaration on letterhead of the bidder(s) that its contract in the past was not terminated during the contract period due to unsatisfactory performance, nor did it refuse to undertake any assignment for IDBI Bank after the contract was awarded by the Bank in the past; 8. Declaration on letterhead of the bidder(s) that they have not been put in the negative list by any public sector bank/ Govt. organization, for breach of applicable Laws or violation of regulatory prescriptions or breach of agreement. 9. Signed copy of the terms and conditions stipulated in the tender document (Annexure-III). 10. Application for Tender duly signed by the authorized person(s) of the printer - (Annexure I). 11. Undertaking to the effect that in case the firm fails to accept/execute the order for any reason, EMD will be forfeited and it will also be liable to be blacklisted by the Bank for any future contract. N.B.:- a) It may be noted that tenders not accompanied by any one of the above documents or satisfactory explanation thereof shall be liable for rejection forthwith. b) Technical Bid envelope shall not contain any Financial Bid. c) Documents mentioned above may be submitted in serial order. Tender for Printing of Wall Calendars for the year 2018 Page 3 of 94 IDBI BANK LTD. Part –II Financial Bid Financial bid shall be furnished in a sealed cover as per the format given in Annexure V super- scribing, “Printing of Wall Calendars for the year 2018-Financial Bid”. The Financial bid cover will be opened only after short-listing the successful bidders based on technical bids and subject to the following conditions: 1. Bidders shall satisfy pre-qualification criteria (Annexure II) to qualify in the Technical Bid. 2. Only bidders, short-listed on the basis of the Technical bid shall be eligible to participate in the Financial bid. 3. The Bank shall have the absolute right to decide on the omission of one or more participating bidders on the basis of Technical qualifications at its sole discretion, without giving explanation to any of the participants or any other parties, and also exclude them on the basis as decided by the Bank to participate in the financial bid. 4. The Bank does not bind itself to accept the lowest or any tender and also reserves the right to reject any tender without assigning any reason whatsoever. Any decision of the Bank in this regard shall be final, conclusive and binding on the bidders. INSTRUCTIONS FOR TENDERING 1. Before submitting the Tenders, the bidders are required to carefully examine the Tender Documents, Terms & Conditions of Assignment and Specifications. In case there appears to be any ambiguity, the matter should be referred to the Bank for clarification. 2. The Tenderer/bidder shall complete the annexed forms of the Tender Documents called for therein and shall sign with date on all the documents. The Tenderer/bidder shall initial on all the pages of Tender Document. 3. The Tenderer/ bidder shall indicate the name, designation and address with telephone number, email id, etc. so as to enable the Bank to serve the notice with regard to the Tender. 4. The Tenderer / bidder shall submit the documentary proof for qualifying requirements in the same order as mentioned in the Tender Document. Irrelevant documents or documents which are not required in the Tender shall not be submitted. Tender for Printing of Wall Calendars for the year 2018 Page 4 of 94 IDBI BANK LTD. 5. The Bank is not bound to accept the lowest Tender and has the right to reject any Tender without assigning any reason whatsoever or select any bidder who meets the printing requirement. In such case, the Bank shall reserve the right to re-issue the Tender, if required, and the Tenderer /bidders shall not have a right to object to such re-issue. 6. The Bank reserves the right to extend the validity period of the Tender to a date as may be convenient to it. 7. The Bank reserves the right to seek any clarification/additional documents, if required. Tender for Printing of Wall Calendars for the year 2018 Page 5 of 94 IDBI BANK LTD. Annexure-I (To be furnished on the letterhead of the Firm/Company) Undertaking The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400 005 Dear Sir, Printing of Bank’s Wall Calendars for the year 2018 1. Having gone through the tender document for the aforesaid job, we offer to undertake and complete the work in conformity with your requirement and the terms and conditions set for the same. 2. We agree to abide by this tender for the period of 120 days from the date of opening of the tender or any agreed extended period and the same shall remain binding on us. 3. We confirm that we have in-house facility and our machinery is capable of printing and designing the calendars and other material including perfect binding as per the specification required by IDBI Bank Ltd. 4. We confirm that we have our own printing press. Further we have a representative office along with a DTP operator in Mumbai or its surrounding areas and printing facility to carry out entire work related to wall calendars. (Addresses of Printing Press and Mumbai Office to be furnished). 5. We have capacity to complete delivery of all copies, in a staggered manner, within 15 (fifteen) days from strike order.