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NAAONB Annual General Meeting Business Meeting Agenda Item 3 - AGM November 23rd 2017 - Minutes and matters arising NAAONB Annual General Meeting Business Meeting Agenda Thursday 29th November 2018 3.15 - 5.00pm Stevenson Room, Broadway House, Tothill Street, London, SW1H 9NQ 0845 862 33 66 (Broadway House) or 07969 888823 (Jill Smith) Item 1 Apologies Item 2 Introduction of current NAAONB Board members (verbal) - for information Item 3 AGM November 23rd 2017 - Minutes and matters arising - for agreement Item 4 Chairman’s Annual Report 2017-18 (verbal) - for Information Item 5 Financial Report 2017-18 - for agreement Item 6 Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 - for information Item 7 Appointment of Trustees and auditors (verbal) - for information Item 8 AOB The National Association for Areas of Outstanding Natural Beauty Belmont House, Shrewsbury Business Park Shrewsbury, Shropshire, SY2 6LG 07964 535166 amber.carter@landscapesforlife.org.uk Twitter @NAAONB A company limited by guarantee no: 4729800 1 Charity Number: 1158871 Registered office as above Item 3 - AGM November 23rd 2017 - Minutes and matters arising Item 3 - AGM November 23rd 2017 - Minutes and matters arising Report to The Annual General Meeting of the National Association for AONBs Subject AGM November 23rd 2017 - Minutes and matters arising Date 11th October 2018 Purpose For agreement MINUTES OF THE NAAONB ANNUAL GENERAL MEETING HELD ON THURSDAY 23rd NOVEMBER 2017 AT 3.15PM HELD AT BROADWAY HOUSE, LONDON NAAONB AGM Attendance List - Thursday 23rd November 2017 Name Blackdown Hills AONB Partnership Tim Youngs Chilterns Conservation Board Sue Holden Cotswolds Conservation Board Martin Lane Cotswolds Conservation Board Elizabeth Eyre Cranborne Chase AONB Partnership David Blake Dedham Vale AONB Partnership Simon Amstutz Suffolk Coast & Heaths AONB Partnership Dedham Vale AONB Partnership Robert Erith Dedham Vale AONB Partnership Nigel Chapman Dedham Vale AONB Partnership Peter Stevens Dorset AONB Partnership Tom Munro East Devon AONB Partnership Graham Godbeer East Devon AONB Partnership Chris Woodruff Gower AONB Partnership Paul Lloyd High Weald AONB Partnership Sally Marsh Howardian Hills AONB Partnership Paul Jackson Isle of Wight AONB Partnership Jonathan Bacon Isle of Wight AONB Partnership Richard Grogan Isles of Scilly AONB Partnership Johann Hicks Kent Downs AONB Partnership Nick Johannsen Lincolnshire Wolds AONB Partnership Steve Jack Lincolnshire Wolds AONB Partnership Stuart Parker Malvern Hills AONB Partnership Paul Esrich North Pennines AONB Partnership Jan Simmonds North Pennines AONB Partnership Chris Woodley-Stewart North Wessex Downs AONB Partnership Henry Oliver Shropshire Hills AONB Partnership James Williamson Shropshire Hills AONB Partnership Phil Holden South Devon AONB Partnership Roger English Surrey Hills AONB Partnership Rob Fairbanks Surrey Hills AONB Partnership David Wright Tamar Valley AONB Partnership Corinna Woodall The National Association for AONBs Howard Davies The National Association for AONBs Jill Smith The National Association for AONBs Richard Clarke The National Association for AONBs Amber Carter The National Association for AONBs Rose Day The National Association for AONBs Paul Walton Wye Valley AONB Partnership Andrew Blake 2 Item 3 - AGM November 23rd 2017 - Minutes and matters arising Item 1 Apologies Apologies were received from the following. NAAONB AGM APOLOGIES - Thursday 23rd November 2017 Name Arnside and Silverdale AONB Partnership Brian Meakin Arnside and Silverdale AONB Partnership Lucy Barron Chichester Harbour AONB Partnership Richard Austin Chichester Harbour AONB Partnership Roger Price Clwydian Range and Dee Valley AONB Partnership Howard Sutcliffe Clwydian Range and Dee Valley AONB Partnership Hugh Jones Campaign for National Parks Fiona Howie Dorset AONB Partnership Jim White Forest of Bowland AONB Partnership Elliott Lorimer Gower AONB Partnership Chris Lindley Lincolnshire Wolds AONB Partnership Stuart Parker Malvern Hills AONB Partnership John Raine National Association for AONBs Mat Roberts National Association for AONBs Nick Holliday National Trust Karin Taylor North Wessex Downs AONB Partnership Ted Hiscocks Pennine Prospects Helen Noble Suffolk Coast & Heaths AONB Partnership David Wood Item 2 Introduction of current NAAONB Board members The Board members present introduced themselves - Rose Day, James Williamson, Paul Walton and Chris Woodley-Stewart Item 3 AGM 24th November 2016 - Minutes and matters arising The Chairman introduced this paper and went through the minutes and matters arising page by page and took the following corrections. On p4, Tim Vines from Norfolk Coast should read Tim Venes. Agreed: Unanimously Steve Jack made an additional comment about the upcoming data protection regulations and the publication of attendance signatures within the AGM papers. The response from NAAONB was that his concerns will be addressed, and these will be redacted from published papers. Item 4 Chairman’s Annual Report 2016-17 Chair introduced this and took questions from the floor. Item 5 Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2016 - Oct 2017 The Chief Executive introduced and elaborated on this report, then took questions from the floor. There was a question from Nigel Chapman around the NAAONB stance on dark skies in AONBs. The response from NAAONB was that there is no specific stance. 3 Item 3 - AGM November 23rd 2017 - Minutes and matters arising Item 6 Company Secretary’s Financial Report 2016-17 Jill Smith introduced this report and took questions from the floor. Proposed: Colette Beckham Seconded: Paul Jackson Agreed: Unanimously Item 7 Consultation on NAAONB business plan 2018-20 The Chief Executive introduced and elaborated on this report, he highlighted that comments on this can be received until the 7th of December 2017, and then took questions from the floor. Proposed: Paul Lloyd Seconded: Andrew Blake Agreed: Unanimously Item 8 Review of membership rates The Chief Executive introduced this report and took questions from the floor. There was a comment from Andrew Blake, though not an objection, he wished to highlight that a 1% increase in Defra grant aid has been agreed, as the NAAONB proposed increase is higher than 1% it potentially squeezes the work the AONB unit can do locally. Chris Woodley-Stewart commented that this represents a very small amount of money 2.7% of £2500 = £67.50. Chris Woodruff added that it is up to lead officers to justify the value for money of the NAAONB back to the Partnerships, and he finds it easy to justify - his Chairman backed this up. Paul Jackson supported the notion of a progressive increase to avoid problems caused by infrequent, but more significant increases. Proposed: Andrew Blake Seconded: Graham Godbeer Agreed: Unanimously Item 9 Election of Trustees and appointment of Auditors The Chairman introduced this paper, he corrected the paper as only one has nomination been put forward, rather than two, the Board has endorsed Lucy Barron to move from cooption to full Board member. Proposed: Corinne Woodall Seconded: Henry Oliver Agreed: Unanimously There was then a proposed change to new auditors - Whittingham Riddell. Proposed: James Williamson Seconded: Rose Day Agreed: Unanimously Item 10 AOB None received. Meeting closed 15.41 4 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 Item 5 - Financial Report 2017-18 Report to The Annual General Meeting of the National Association for AONBs Subject NAAONB Financial Report for year ending 31st March 2018 Date 29th November 2018 Author James Williamson (Honorary Treasurer) Purpose For information and agreement The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in March 2005. These financial statements (distributed separately) have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008). The accounts show a surplus of £33,735 (not including restricted surplus) for the year ended 31st March 2018. On approval by the membership at the AGM, the Accounts will be submitted to Companies House and the Charities Commission. 5 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 Annex 1 6 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 7 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 8 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 9 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 10 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 11 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 12 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 13 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 14 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 15 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017 - Oct 2018 16 Item 6 - Chief Executive’s Report of work completed for NAAONB Business Plan Oct 2017
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