THE CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT

CHATHAM-KENT COUNCIL MEETING

COUNCIL CHAMBERS, CHATHAM CIVIC CENTRE

SEPTEMBER 6, 2005 6:00 P.M. ______

1. CALL TO ORDER

The Mayor called the meeting to Order.

Present were: Mayor Diane Gagner, Councillors Arbour, Eberle, Faas, Fluker, Gilbert, Gordon, Herman, McGregor, McGuigan, Robbins, Scott, Vercouteren and Weaver

Regrets: Councillors Brown, Crew, King and Sulman.

Acting Chief Administrative Officer - Gerry Wolting

2. APPROVAL OF SUPPLEMENTARY AGENDA

There was no supplementary agenda.

3. DISCLOSURES OF PECUNIARY INTEREST (DIRECT OR INDIRECT) AND THE GENERAL NATURE THEREOF

Councillor McGregor declared a pecuniary interest in an In Closed Session item with regard to Economic Development.

The Mayor read the following Announcement. ------

For Immediate Release September 6, 2005

NuComm International Brings 350 Jobs to Chatham-Kent

NuComm International has selected Chatham-Kent for its 9th contact centre operation. The former Ministry of Transportation (MTO) building, located at 745 Richmond Street in Chatham, will be the new home for 350 jobs.

Construction has already begun this week to renovate the 22,000 square foot Chatham site. The renovations will provide a 200-seat, state-of-the-art office-type setting where employees will begin working as early as September 26, 2005.”

Chatham-Kent Economic Development Services hosted a job fair for NuComm in July, which helped greatly in supporting NuComm’s choice. ”After careful analysis of the data, we have made a location decision and will begin making job offers next week,” said NuComm International Vice President Clive Woodrow. Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 1 of 48

Mayor Diane Gagner said she is very pleased NuComm International will be joining the growing call centre industry in Chatham-Kent. “The technical aspect of these jobs will open many doors for people working in our call centres,” Gagner said. “A greater range of economic activity in the industry broadens the area’s economic base. There will also be training and educational opportunities for students as a result of a more diversified economy; all aspects which contribute to growth in our community.”

“The Tatro Group is very excited to construct this new facility for NuComm,” said Daryl Dawson, Corporate Financial Controller of the Tatro Group of Companies. “The facility will be the third centre in three years that Tatro Group has constructed for companies in the growing call centre market. We have developed an excellent relationship with NuComm and look forward to working with them for years to come.”

“I am very pleased by NuComm’s continued confidence in Ontario as a premier location for expanding its operations,” said Ontario Economic Development Minister Joseph Cordiano. “An investment that creates 350 jobs will make an important contribution to both the local and provincial economies.”

Geoff Wright, Service/Commercial Coordinator at Economic Development Services, said Chatham-Kent and its partners have been working closely with NuComm International to bring full-time jobs to the area. “Chatham-Kent’s strong workforce was a key component to the location decision.”

“We typically show several property locations in Chatham-Kent based on the clients’ building requirements and expansion plans,” said Wright. “NuComm was searching for a location they could start up in a short period and expand over time. They ultimately chose the former MTO location.”

About NuComm

Since receiving recognition as one of Canada’s 50 Best Managed Companies™ in 2001, NuComm has grown to become the largest privately-held Canadian provider of customer relationship management and contact centre services. Owned and operated by a team of experienced Canadian contact centre professionals, NuComm is among the few contact centres operating in an ISO 9001:2000 quality- managed environment.

NuComm is a Canadian success story making its mark in the competitive global contact centre industry. NuComm continues to grow rapidly, servicing clients ranging from small and mid-sized businesses to Fortune 500 multi-nationals.

NuComm offers a variety of innovative “customer care” solutions, ranging from its OnCall™ pay-as-you-go service to its Automated Voice Services business along with its growing list of solutions offering for the Customer Contact Center industry.

In addition to its new Chatham-Kent operations, NuComm’s other call centres are located in St. Catharines, Owen Sound, Brockville, Sault Ste. Marie, Cobourg, Temiskaming Shores, Oromocto, New Brunswick and Manila, Philippines.

As a leader in the North American contact centre industry, NuComm’s contact centres provide technical and service support, customer care and billing, data management and customer self-service programs to some of the best-known companies in the cable, financial services, telecom and media & entertainment sectors. Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 2 of 48

NuComm will accept resumes for the new facility in the following manner: · Via their web site at www.nucomm.net/international/careers · NuComm’s toll-free recruiting line at 1.866.855.5429

Geoff Wright Clive Woodrow Service /Commercial Coordinator Vice President, Client Services Economic Development Services NuComm International Municipality of Chatham-Kent (905) 323-3939, ext. 35067 (519) 351-1228 ext.2033 or Mobile: (416) 566-0911 [email protected] [email protected]

The Mayor, on behalf of Council and the citizens of Chatham-Kent welcomed NuComm to Chatham-Kent.

4. READING OF THE MINUTES

No minutes were presented for Council’s consideration.

5. COMMITTEE REPORTS

(a) Recommendations of the Drainage Board from its meeting held on July 27, 2005 (to be approved)

Councillor Fluker moved, Councillor Eberle seconded:

“That Recommendations of the Drainage Board from its meeting held on July 27, 2005 be approved.”

The Mayor put the Motion. Motion Carried

(b) Recommendations of the Drainage Board from its meeting held on August 24, 2005 (to be approved)

Councillor Fluker moved, Councillor Eberle seconded:

“That Recommendations of the Drainage Board from its meeting held on August 24, 2005 be approved.”

The Mayor put the Motion. Motion Carried

6. HEALTH AND FAMILY SERVICES

Report from administration re

(a) Purchase of Service Agreement with Thamesville and Area Early Learning Centre for Child Care

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 3 of 48

MUNICIPALITY OF CHATHAM-KENT

HEALTH AND FAMILY SERVICES

CHILDREN’S SERVICES

TO: Mayor and Members of Council

FROM: Marsha Millar, E. C. E., B. A. Director, Children’s Services

DATE: August 17, 2005

SUBJECT: Purchase of Service Agreement with Thamesville and Area Early Learning Centre for Child Care.

RECOMMENDATION

It is recommended that:

1. A Purchase of Service Agreement with Thamesville and Area Early Learning Centre and the Municipality of Chatham-Kent for child care services be executed, at no incremental cost to the Municipality.

BACKGROUND

For a number of years the Municipality of Chatham-Kent has maintained a purchase of service agreement with Thamesville Learning Centre in Thamesville to provide for the child care needs of families in that area.

COMMENTS

The facility is in the process of converting to non-profit status and is required to change the name of the business and will now be called “Thamesville and Area Early Learning Centre”. As a result, a new purchase of service agreement is required. The facility is also relocating to the Good Shepherd Catholic School in Thamesville in preparation for implementation of the Best Start initiative.

COMMUNITY STRATEGIC PLAN

The recommendation in this report supports the following objectives and strategic directions:

A: Health – We are a healthy community A3: Promote healthy lifestyles A4: Foster a safe and caring community F: Learning – We are a learning community F2: Support the delivery of lifelong learning programs

Desired Outcomes/Proposed Activities

· Promote wellness, improve lifestyle choices and expand upon healthy behaviours to build a sustainable health system · Achieve substantial and sustained reduction and prevention of child poverty · Chatham-Kent residents are a part of a municipal-wide learning community Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 4 of 48

The recommendation will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

The following internal and external businesses were consulted and support the recommendation:

· Thamesville Learning Centre Owner · Board of Directors for the newly incorporated Thamesville and Area Early Learning Centre · Municipality of Chatham-Kent Children’s Services · Ministry of Children and Youth Services

FINANCIAL IMPLICATIONS

There are no financial implications resulting from this recommendation. These services will be purchased by re-directing existing base budget funds. This agreement would simply change the name of the operator with whom we do business.

Prepared by: Reviewed by:

______Marsha Millar, E.C.E.C., B.A. Lucy Brown, R.N., B.A. Director, Children’s Services General Manager, Health & Family Services Health & Family Services

Reviewed by:

______Gerry Wolting, B.Math, CA Acting Chief Administrative Officer

Councillor Eberle moved, Councillor Arbour seconded:

“A Purchase of Service Agreement with Thamesville and Area Early Learning Centre and the Municipality of Chatham-Kent for child care services be executed, at no incremental cost to the Municipality.”

The Mayor put the Motion. Motion Carried

(b) Best Start MUNICIPALITY OF CHATHAM-KENT

HEALTH & FAMILY SERVICES

TO: Mayor and Members of Council

FROM: Lucy Brown General Manager, Health & Family Services

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 5 of 48

DATE: August 23, 2005

SUBJECT: Best Start

RECOMMENDATIONS

It is recommended that:

1. Full implementation of the Best Start program be supported by Council contingent upon the availability of 100% provincial funding.

2. Appreciation be expressed to the Province of Ontario for appropriately taking responsibility for fully funding this new social program in accordance with the stated position of Chatham-Kent and the Association of Municipalities of Ontario.

3. Council approve in principle the preliminary hub site selection:

Phase I Community Site Timeframe Chatham Winston Churchill Public School 2005 Tecumseh Public School 2006 St. Ursula Catholic School 2007

Phase II Francophone Community Pain Court 2005-2006 Blenheim W. J. Baird Public School 2005-2006 Ridgetown Ridgetown Elementary School 2005-2006 Thamesville Good Shepherd Catholic School 2005-2006 Dresden Dresden Area Central School 2005-2006 Bothwell Zone Central School 2005 Wallaceburg Wallaceburg Childcare Learning Centre 2005-2006 St. Elizabeth Catholic School 2006 Tilbury St. Joseph’s Catholic School 2006 Merlin Merlin Area Public School * 2006-2007 Wheatley Wheatley Public School * 2006-2007 *childcare

4. Authorization be given to the General Manager of Health and Family Services to enter into such agreements as are necessary to implement the Best Start model relating to capital disbursement and operating costs with the Boards of Education and approved child care operators in accordance with the approved Best Start Plan at 100% provincial funding.

BACKGROUND

In order for all children in Ontario to have the best opportunity to succeed and reach their full potential, the government of Ontario announced in November 2004 the development of a comprehensive strategy. This strategy is about supporting children so that they can learn and grow, be successful in school and ultimately be successful in the workforce and society.

The Best Start strategy is based on a vision of improved access to high quality early learning and care programs which support parents in their role and help to make the

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 6 of 48 transition to school smooth, seamless and successful. Ultimately, this strategy will result in improved outcomes for children and families in Ontario.

Phase I The implementation of this strategy will take 10+ years and will be accomplished in phases. Phase I is to be accomplished across the province over the next four – five years.

· A major expansion of child care for children enrolled in Junior and Senior Kindergarten during the non-school hours.

Phase II · Three demonstration projects, rural Chatham-Kent and Lambton, Timiskaming and Hamilton, will rapidly proceed with full implementation of the vision of Best Start including: o Enhancement of the Healthy Babies, Healthy Children program as well as preschool speech, language and infant hearing programs o Introduction of a universal 18 month well baby check-up o Increased availability of high quality childcare for children 2 – 4 o Broadened eligibility for family childcare subsidy o 2.5 hours per day pre-school learning program at no cost o parenting and nutrition programs.

The community of Chatham is a Phase I community. The balance of Chatham-Kent is included in the Phase II rural demonstration project.

COMMENTS

On March 10, 2005, Dr. Marie Bountrogianni, then Minister of Children and Youth Services, announced that the rural portions of Chatham-Kent and Lambton were selected as the rural demonstration project for Best Start.

Chatham-Kent is extremely fortunate to be included in the demonstration project. Longitudinal research is very clear, and cuts across all fields (biomedical, social, education and economic) that:

· Early experiences are crucial for children and their long-term success · Upfront investment is good for future prosperity through positive impact on workforce participation and decreased health and social service needs. · Communities with high Quality of Life indicators attract business

See attached list of some related research (Appendix A).

Key partners in this endeavour include:

· Parents · The Ministries of Children and Youth Services, Education, and Community and Social Services · Boards of Education (Lambton Kent District School Board, St. Clair Catholic District School Board, Conseil scolaire de district du Centre-Sud-Ouest, and Conseil scolaire de district des écoles catholiques du Sud-Ouest) · Municipality of Chatham-Kent: o As Consolidated Municipal Service Manager (CMSM) o Public Health Services o Children’s Services o Other Divisions (Library, Recreation, Ontario Works, Physician Recruitment) Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 7 of 48

· Chatham-Kent Integrated Children’s Service: o Ontario Early Years Centres, Child Welfare, Children’s Mental Health · Child care providers across Chatham-Kent · All other children’s service providers

Given the task of a cross jurisdictional demonstration project between Chatham-Kent and Lambton, a steering committee comprised of the Directors of Education, senior staff from Chatham-Kent and Lambton and the Ministry of Children and Youth Services was formed to give direction and guidance to the project. Local implementation committees were then established in each community comprised of parents and key community partners (Appendix B).

As the name suggests, the task of the Local Implementation Tables is to plan for the integration and co-ordination of existing and future services to children and families in all communities. Twenty-five focus groups were held to capture input from a wide range of citizens including parents, licensed child care providers, the francophone community, farm families and new moms. A parent survey was widely distributed to solicit input from those unable to attend a focus group. Approximately 400 responses were received.

The communities of Chatham-Kent and Lambton have embraced the Best Start vision and have worked diligently to develop draft plans within specified timelines. The service providers within Chatham-Kent have a proven capacity of working together to maximize positive outcomes for children and parents. It is anticipated that this spirit of co-operation will continue through the Best Start initiative.

The draft Best Start plan was delivered on schedule to the Ministry June 21, 2005. Given the change in Ministers and the required briefing time with the new Minister, Mary Ann Chambers, funding announcements were delayed until mid-August. We now have approval in principle to proceed with detailed site specific operational and implementation plans within the context of available funding. The final plan is to be delivered to the Ministry for review and approval in mid-October. The draft plan and final plan will be available in the Department for review.

The Best Start concept creates a service “hub” that will wrap services around children and their families. A hub is envisioned to provide: · Core child care services 0 – 12 years with a focus on flexibility to serve the rural community · Early learning program for children 2.5 – 3.8 years (pre-JK/SK) · Parent / child learning and play program · Access to a range of supplemental programs such as: o Public health nursing, including 18 month well baby checking o Audiology and speech language therapy o Nutrition programs o Fitness / recreation programs o Community support groups i.e. multiple birth; immigrant families

Although specific sites have been identified as hub sites, changes may occur based on detailed architectural and costing analysis currently underway.

The Ministry has emphasized a “Schools First” policy for selecting the location of hubs and in most instances, space will be shared with the school. The one exception in Chatham- Kent is the Wallaceburg Childcare Learning Centre which is a municipally owned facility. Each hub site will serve a family of schools in the neighbouring community. Some sites, serving a small population, will focus on the availability of child care to provide a seamless day of learning and care for children and their families with a small allocation of space for traveling professionals to provide service. Child care expansion will occur in many school sites as early as September / October 2005 Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 8 of 48

Our preliminary plan is as follows:

Phase I Community Site Timeframe Chatham Winston Churchill Public School 2005 Tecumseh Public School 2006 St. Ursula Catholic School 2007

Phase II Francophone Community Pain Court 2005-2006 Blenheim W. J. Baird Public School 2005-2006 Ridgetown Ridgetown Elementary School 2005-2006 Thamesville Good Shepherd Catholic School 2005-2006

Dresden Dresden Area Central School 2005-2006 Bothwell Zone Central School 2005 Wallaceburg Wallaceburg Childcare Learning Centre 2005-2006 St. Elizabeth Catholic School 2006 Tilbury St. Joseph’s Catholic School 2006 Merlin Merlin Area Public School * 2006-2007 Wheatley Wheatley Public School * 2006-2007 * childcare

Once detailed architectural work is completed, the plans will be reviewed and approved by the Steering Committee and the Ministry. Major capital funds will flow through the CMSM to the School Boards. The School Boards will have responsibility for completing the capital work in accordance with their tendering processes for capital projects. A rapid turnaround time for these projects is critical as the funding will be lost if projects are not completed by March 31, 2006. In some cases, minor capital amounts will flow to child care providers. Child care providers will be selected by the Boards in consultation with the CMSM. The majority of operating funds will flow to child care providers as an expansion of their existing purchase of service agreements with the Municipality.

The announced Chatham-Kent three year allocation is approximately $10 million per year with half being capital in the first year and a gradual shift to operating funds in future years.

Initial estimates indicate that this initiative will generate a minimum of 125 jobs across Chatham-Kent and with a modest 1.7 – 2.5 multiplier effect applied to the local economy, would create a $10 – 15 million annual impact to local communities. Capital expenditures, using a multiplier effect of four (4) will generate a community impact of $40 million over the current three (3) year allocation.

Overall this is a very positive initiative for the well-being of children and families in our community and also from an economic development perspective.

The Chatham-Kent Board of Health at its meeting of June 15, 2005 fully endorsed the implementation of the Best Start initiative.

COMMUNITY STRATEGIC PLAN:

The recommendations in this report support the following objectives and strategic directions:

A: Health – We are a healthy community A1: Provide sufficient capacity to sustain community health and economic growth A4: Foster a safe and caring community B: Economy – We are a prosperous community B2: Increase the diversity of our investments, entrepreneurs, and skilled workforce Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 9 of 48

B3: Attract new economic and land development opportunities F: Learning – We are a learning community F1: Enhance population literacy F2: Support the delivery of lifelong learning programs F3: Increase participation by all ages in training, education and skill enhancement programs

Desired Outcomes/Proposed Activities:

§ Improve access to basic healthcare (i.e., the right care from the right provider at the right time) § Improve health and safety statistics

§ Achieve substantial and sustained reduction and prevention of child poverty § Measure the percentage of net job creation in Chatham-Kent versus the provincial average § Promote our amenities, including recreation facilities, parks, human services, heritage, culture and other attractions in Chatham-Kent, as assets to support quality of life, the growth of tourism, and economic development § Support new infrastructure investments and modernize existing infrastructure § Provide flexible literacy learning opportunities for all citizens § Increase year-round use of educational facilities as training and conference centres § Increase the percentage of students graduating with an Ontario Secondary School Diploma

The recommendations will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

There has been, and continues to be, wide community consultation on this initiative (see Appendix B for participant list including Ministry of Children and Youth Services, Boards of Education, service providers, parents, farm groups).

The response has been overwhelming and positive. The level of commitment to the planning process has been outstanding. Through the summer months, many individuals came in from vacation to attend various meetings.

The greatest concern, given that this is a ten year phased-in plan, is to develop a strategy to manage community expectations. This communication strategy will be developed as the plan is finalized and approved.

Economic Development Services provided the economic impact of this initiative to the community.

FINANCIAL IMPLICATIONS

There are no financial implications for the Chatham-Kent budget. The Province has made a 5 year commitment (based on the committed federal funds) to fully fund the Best Start initiative. The stated intent is to continue the program on a permanent basis. This is in keeping with the municipal position that social programs be delivered locally but funded through the income tax base rather than through property taxes.

Longitudinal research (attached as Appendix A) confirms that investment in early learning Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 10 of 48 and health interventions ensures savings in later health, education and social program expenditures while increasing earnings and thus income and property tax contributions later in life.

There is every reason to anticipate that Chatham-Kent will benefit financially from this initiative as will the Province of Ontario.

Prepared by: Reviewed by:

______Lucy Brown, RN, BA Gerry Wolting, B.Math, C.A. General Manager, Acting Chief Administrative Officer Health & Family Services

Attachments: Appendix A: Best Start – Related Research Appendix B: Membership of Best Start Network

Councillor Weaver moved, Councillor Faas seconded:

“That:

1. Full implementation of the Best Start program be supported by Council contingent upon the availability of 100% provincial funding.

2. Appreciation be expressed to the Province of Ontario for appropriately taking responsibility for fully funding this new social program in accordance with the stated position of Chatham-Kent and the Association of Municipalities of Ontario.

3. Council approve in principle the preliminary hub site selection:

Phase I Community Site Timeframe Chatham Winston Churchill Public School 2005 Tecumseh Public School 2006 St. Ursula Catholic School 2007

Phase II Francophone Community Pain Court 2005-2006 Blenheim W. J. Baird Public School 2005-2006 Ridgetown Ridgetown Elementary School 2005-2006 Thamesville Good Shepherd Catholic School 2005-2006 Dresden Dresden Area Central School 2005-2006 Bothwell Zone Central School 2005 Wallaceburg Wallaceburg Childcare Learning Centre 2005-2006 St. Elizabeth Catholic School 2006 Tilbury St. Joseph’s Catholic School 2006 Merlin Merlin Area Public School * 2006-2007 Wheatley Wheatley Public School * 2006-2007 *childcare Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 11 of 48

4. Authorization be given to the General Manager of Health and Family Services to enter into such agreements as are necessary to implement the Best Start model relating to capital disbursement and operating costs with the Boards of Education and approved child care operators in accordance with the approved Best Start Plan at 100% provincial funding.”

Councillor Gilbert referred to the locations of the Best Start Program within schools and sought clarification of who has jurisdiction over the program. She further questioned whether a negotiated agreement has been entered into with the Province which spells out the outcomes. The General Manager, Health & Family Services noted that this component is still being worked on. The demo site will assist in this.

Councillor McGregor noted that the sites would be attached to the schools with the exception of the Wallaceburg facility. He sought clarification as to why the Wallaceburg facility was different.

Councillor McGuigan noted that the report states that this initiative would generate a minimum of 125 jobs across Chatham-Kent. She asked when the jobs would start. The General Manager, Health & Family Services advised that it will begin immediately. This program is focused on providing care specifically for those children in the Junior and Senior level of kindergarten and providing care so that these children, whose parents are working, do not have to move from one location to another for care. This initiative would provide high quality and early learning opportunity for these children. The demo sites would be provided on a roll out basis.

In response to a request by Councillor McGuigan, the General Manager, Health & Family Services provided an overview of the program and explained who is eligible to take part in the program.

Councillor Robbins sought clarification of the ages of the children who would take part in this program and the cost to parents.

In response to a question from Councillor Robbins, the General Manager, Health & Family Services advised that a more comprehensive communication strategy would be developed.

Councillor Fluker referred to the jobs created by this initiative. He asked what these jobs would be. The General Manager, Health & Family Services advised that the vast majority of the jobs would be for child care operators. Councillor Fluker felt that this is a good news story.

The Mayor referred to Recommendation #1 which notes that full implementation of the Best Start program be supported by Council contingent upon the availability of 100% provincial funding.

Councillor Herman noted that St. Clair College does provide an ECE program. This will provide work for many of those graduates.

Councillor Arbour sought confirmation of the funding by the Provincial government.

Councillor Weaver referred to recommendation #2 and expressing aappreciation to the Province of Ontario for appropriately taking responsibility for fully funding this new social program in accordance with the stated position of Chatham-Kent and the Association of Municipalities of Ontario. He felt that it is important to express the Municipality’s appreciation for good news items such as this.

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 12 of 48

The Mayor put the Motion. Motion Carried

7. CORPORATE SERVICES

Report from administration re

(a) Community Partnership Fund, Community Beautification and Downtown Revitalization Program

MUNICIPALITY OF CHATHAM-KENT

CORPORATE SERVICES

STRATEGIC SERVICES

TO: Mayor and Members of Council

FROM: James Snyder, MSA Manager, Partnership Development Services

DATE: August 3, 2005

SUBJECT: Community Partnership Fund Community Beautification and Downtown Revitalization Program

RECOMMENDATION

It is recommended that:

1. The establishment of a one-year 2005 CPF Community Beautification and Downtown Revitalization program in the amount of $150,000 as included in the 2005 Community Strategic Projects Budget report on July 25, 2005 be approved.

BACKGROUND

On July 25, 2005 Council considered recommendations from administration regarding project options under the 2005 Community Strategic Projects Budget. One of these projects was the Community Maintenance/Beautification project in the amount of $150,000.

Administration was to bring back this report on the recommended use for this funding.

COMMENTS

Administration is recommending the establishment of a one-year Community Beautification and Downtown Revitalization program to be implemented in the fall of 2005. A full copy of the program application is attached.

In order to develop the one-time application and to maximize local contributions to the $150,000 fund, the Community Partnership Fund (CPF) model was the most appropriate.

Utilizing guidelines from the public sector component of the Urban Design Standards Study adopted by Council in February, 2005 and also utilizing “Communities in Bloom” judgement criteria for 2005, the proposed “Community Beautification and Downtown Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 13 of 48

Revitalization Program” under the CPF mandate would meet the Community Maintenance/Beautification criteria under the Strategic Initiatives component.

The proposed program would ensure that the public sector component of the Urban Design Standards document would assist in developing our thirteen core area communities, as identified in the study.

Using the “Communities in Bloom” criteria would build on Corporate policy and encourage public private partnerships.

The attached application format and the following conditions would apply, with project applications being submitted to Council in the fall of 2005.

The proposed application guidelines note:

During 2005 Municipal Council has made available up to $150,000 as a one-time, one- year CPF grant for two project components for implementation in 2005/2006. The project components are:

1) Public sector projects are encouraged within the 13 Urban Design areas (downtowns) noted in the Urban Design Standards Study. A series of maps and smaller area descriptions as designated areas outlining the boundaries of the areas eligible for grants is attached as part of this application (Appendix A).

2) General beautification and park improvement projects utilizing judging criteria/ guidelines established from the Communities in Bloom program for 2005 are encouraged. This project component is applicable in all wards (Appendix A).

Granting Priorities- Community Beautification and Downtown Revitalization Program

1) Applications will be considered in a variety of areas within the nine downtown areas noted in the attached maps and four smaller areas as identified (Appendix A) as identified in the Chatham-Kent Urban Design Study and noted below. The following list is not intended to be exclusive, and the examples are not listed in any particular order:

Signage – gateway and area signage adjacent to the BIA and/or Urban Design area · Community Bulletin Boards · Murals · Public space improvements · Street furniture · Infrastructure improvements · Lighting · Banners · Floral areas/boxes etc. · Beautification Projects · Park improvement areas · Theme concepts · Mobile stages for events · Tree planting · Special pavements

2) Projects will also be considered throughout Chatham-Kent related to the eight criteria outlined in the Communities in Bloom guide for 2005, as attached in more detail in Appendix B:

1) Tidiness Effort 5) Natural & Cultural Heritage 2) Environmental Awareness Conservation Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 14 of 48

3) Community Involvement 6) Landscaped Areas 4) Tree/Urban Forest Management 7) Floral Display 8) Turf & Ground Cover It must be noted that projects within these guidelines are only eligible in publicly owned areas. Private sector improvements are not eligible, save in certain situations (for example, murals, signage, etc.)

A letter of support must be obtained from the Municipal Public Works, Parks, or Municipal Property Representative for the project area.

Eligibility

All applications are for one-time, one-year funding. Applicants must complete projects within a one year period of approval.

Preferred grant proposals will address the following criteria:

· criteria identified within the Chatham-Kent Urban Design study · criteria identified within Judging Criteria Communities in Bloom 2005 linkage to the Community Strategic Plan.

The following general funding parameters would apply:

1. Groups may be entitled to up to 50% of a project cost, up to a maximum grant of $10,000 per project. Once a grant is approved, the amount of the grant will not change, even if the project costs rise.

2. No more than 25% of the overall project costs may be considered in-kind (this includes the value given to volunteer labour, valued at $12 per hour).

3. Because funding is limited, applications will be evaluated based on the eligibility requirements and annual priorities. Priority is normally given to organizations and/or projects that did not receive funding in previous years.

4. Projects carried out on municipal property will be carried out in partnership with the municipal department involved. All such applications must be reviewed by the municipal contact (most likely the Public Works or Parks representative for the area) prior to submission. Projects carried out on private sector properties (for example, murals, signs etc.) must be approved by the Municipality and the private sector partner.

5. Applications will be considered only if they are submitted before the project begins and any eligible costs associated with the project are incurred. PROJECTS WILL NOT BE FUNDED RETROACTIVELY.

6. Organizations that receive grants through the Community Partnership Fund must acknowledge the support of the Municipality of Chatham-Kent in all advertising, publicity, signage, plaques, etc. related to the project. Branding, signage, and logo usage pertaining to the Corporation of the Municipality of Chatham-Kent must be approved by the municipal Communications Division prior to use or inclusion in any marketing/communications material.

7. Grant recipients agree to indemnify and hold harmless the Municipality of Chatham- Kent from any and all claims arising out of the providing/withdrawal of funds, construction of projects or any other use of grant funds provided as a result of the grant process.

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 15 of 48

8. All applicants and recipients consent to the release and Municipal use of information contained in their applications and reports submitted to the Community Partnership Fund and agree that the content of the application may form a public record that can be accessed by the public.

9. If information in the application proves to be inaccurate or if the project is not being completed in accordance with the application information, the Municipality of Chatham- Kent reserves the right, at its sole discretion, to withhold the final payment and not issue any further funds.

10. Projects must be completed within a year of the date of approval. Extensions must be requested in writing in advance.

The appendices to the proposed CPF application format include the maps for the designated CIP areas plus the four smaller communities identified in the plan as areas of interest, for development (Appendix A). The second component notes (Appendix B) via the Judging Guidelines for Communities in Bloom 2005 (as attached).

The overall CPF review team for the Community Beautification and Downtown Revitalization Program will be expanded to include the Manager, Parks, Cemeteries &

Horticulture, the Supervisor, Horticulture, and the Communities in Bloom Coordinator as the Communities in Bloom component.

The Planner/Development/Community and Development Services and the Service/Commercial Coordinator /Economic Development Services will be added to assist with the Downtown Revitalization Component.

The Community Strategic Plan Coordinator has been added to ensure compliance with Community Strategic Plan goals and objectives.

The overall CPF review committee will also be in place and includes: - Manager, Partnership Development Services (CPF Chair and Project Manager) - Office Administration Clerk, Partnership Development Services - Financial Analyst, Corporate Services - Manager, Municipal Properties, Community and Development Services - Supervisor, Recreation Services, Community and Development Services - Licensing Officer, Building, Licensing, and Enforcement Services - Director, Ontario Works, Health and Family Services - Manager, Culture and Special Events, Community and Development Services

COMMUNITY STRATEGIC PLAN

The recommendation of this report has the potential to support all of the objectives and strategic directions of the Community Strategic Plan.

CONSULTATION

The development and design of the proposed Community Beautification and Downtown Revitalization Grant Program was revised with input and agreement from:

- Corporate Services - Community and Development Services - Health and Family Services - Executive Management Team

In addition, the Community Strategic Plan Implementation Coordinator agrees with the links Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 16 of 48 noted to the Community Strategic Plan.

FINANCIAL IMPLICATIONS

If approved the $150,000 will be allocated to the CPF Community Beautification and Downtown Revitalization Program for 2005.

Total projects to be approved under this program will be at least $300,000 due to the 50/50 sharing requirement. Past experience with CPF projects have shown average community contributions are on a three to one basis.

Prepared by: Reviewed by:

______James Snyder, MSA Stuart Wood Manager Acting General Manager Partnership Development Services Corporate Services

Reviewed by:

______Gerry Wolting, B.Math, CA. Acting Chief Administrative Officer

Attachment: Attachment 1 : Draft Community Partnership Fund – Community Beautification and Downtown Revitalization Grant Program 2005 including appendices Attachment 2 : Advertising Poster G:\Partnership Development\Community Partnership Fund\RTC\RTC Community Beautification and Downtown Revitalization Program August 22, 2005.doc

Councillor Herman moved, Councillor Gordon seconded:

“The establishment of a one-year 2005 CPF Community Beautification and Downtown Revitalization program in the amount of $150,000 as included in the 2005 Community Strategic Projects Budget report on July 25, 2005 be approved.”

The Mayor put the Motion. Motion Carried

(b) June 30, 2005 Budget Variance Forecast

MUNICIPALITY OF CHATHAM-KENT

CORPORATE SERVICES

BUDGET & PERFORMANCE SERVICES

TO: Mayor and Members of Council

FROM: Gail Whitney, Budget Analyst

DATE: August 22, 2005 Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 17 of 48

SUBJECT: June 30, 2005 Budget Variance Forecast

RECOMMENDATIONS

It is recommended that:

1. Administration continue to monitor operations through future variance reports for the periods ending August 31st, and October 15th.

2. If, based on future variance reports, a deficit is forecasted that will affect 2005 operations, administration develop options and recommendations for Council to consider prior to year-end.

BACKGROUND

The ongoing financial reporting process to Council involves the following:

· Monthly financial summaries: Corporate Services produces a summary of each department’s month end financial position. This report is included in Council’s information package approximately mid- month. The purpose of these reports is not to project year-end surpluses/deficits but to update Council and administration as to the financial position at each month end.

· Budget variance reports: The purpose of budget variance reports is to project the year-end financial position of Chatham-Kent on a department by department basis. Each department reviews and forecasts its budget on a line by line basis. For 2005, administration is to provide Council with budget variance reports for the period ended April, June, August, and October 15.

In a report to Council dated June 28, 2000, Council approved the policy to transfer annual operating surpluses in the Health & Family Services to the reserves for future

economic downturns, and building capital for the redevelopment of the Long Term Care Facilities. This policy was subsequently extended to include ambulance, social housing and public health issues. This report recommends the continuation of this policy.

COMMENTS

The June 2005 budget variance is forecasting a breakeven position and is detailed in Appendix A. This position reflects the adjustment from the April variance for two significant issues:

Issue Amount Comments Winter control ($ 695,000) - weather experienced in January and February 2005 Fuel costs (122,000) - rising fuel costs Public Works forecast: ($ 817,000) Other departments’ surpluses allocated to Public Works deficit: - CAO/Fire/Ec Dev - Community & Development $122,000 Services - Health & Family Services 283,000 - Police Services 107,000 - Non departmental 20,000 67,000 599,000 Forecasted deficit prior to Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 18 of 48

adjustments ($218,000) 2005 service adjustments to fund projected deficit : - reduce less wig-wag improvements from Railway Crossing lifecycle budget $ 54,000 - deferral to 2006 portion of roadside municipal drainage assessment (work not likely to be complete) - capital – 2005 sidewalks petitioned 200,000 but not warranted 30,000 284,000 Forecasted surplus $66,000

Each department is required to fund any divisional deficits within their overall department budget. EMT has further requested that forecasted surpluses will be allocated to the forecasted deficit in public works due to winter control and rising fuel costs, resulting in a projected corporate deficit of $218,000. The public works areas have reviewed their operations for the balance of the year and have adjusted their operations as detailed above.

The final 2004 variance resulted in winter control deficit of $800,000. Total expenditures were $3.7M for 2004. During the 2005 budget deliberations, the winter control budget was increased by $400,000 to $3.0M, however, the year-to-date expenditures for winter control are $2.9M. Public works have projected the 2005 costs to be $4.0M, with a deficit of $1M. Contract savings in 2005 of $300,000 from gravel and dust suppressants have been approved by Council to offset some of the deficit,

resulting in a shortfall projection of $700,000 for winter control.

COMMUNITY STRATEGIC PLAN

The recommendations in this report support the following objectives and strategic directions:

B: Economy – A Prosperous Community B1: Promote and market Chatham-Kent

Desired Outcomes:

· Chatham-Kent to be recognized as a municipal leader in responsible fiscal management through manageable tax rate changes and sustainable fiscal planning.

The recommendations will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

Each department compiled their June 2005 variance report and developed options, if necessary, to manage to their bottom line. The Executive Management Team was consulted on the development of recommendations. The public works division reviewed their operations and provided the operational adjustments as listed above.

FINANCIAL IMPLICATIONS

The following is a summary of the 2005 budget variance: Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 19 of 48

2005 forecasted deficit (Appendix A) ($218,000)

Projected adjustments to services in the public works area: Reduce number of wig-wag improvements in 2005 $ 54,000 Roadside drainage municipal assessment to 2006 200,000 Capital – sidewalks not warranted 30,000 284,000

Projected corporate surplus $ 66,000

Operational surpluses to be applied to corporate bottom line: CAO/Fire & Econ Dev $122,000 Community & Development Services 283,000 Health & Family Services 107,000 Police Services 20,000 Non Departmental 67,000 $599,000

Prepared by: Reviewed by:

______Gail Whitney Mary Lou McLeod, CGA Budget Analyst Director, Budget & Performance Services

Reviewed by: Reviewed by:

______Stuart Wood, CMA Gerry Wolting, BMath, CA Acting General Manager Acting Chief Administrative Corporate Services Officer c. Executive Management Team Attachment Appendix A – Budget Forecast R:\F&ps\Budget & PM\2005\June 30, 2005 - Budget Variance Forecast.doc

Councillor Robbins moved, Councillor Scott seconded:

“That:

1. Administration continue to monitor operations through future variance reports for the periods ending August 31st, and October 15th.

2. If, based on future variance reports, a deficit is forecasted that will affect 2005 operations, administration develop options and recommendations for Council to consider prior to year-end.”

The Mayor put the Motion. Motion Carried

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 20 of 48

8. INFRASTRUCTURE AND ENGINEERING SERVICES

Report from administration re

(a) Tile Drainage Loan Debenture By-law and Inspections

MUNICIPALITY OF CHATHAM-KENT

INFRASTRUCTURE AND ENGINEERING SERVICES

DRAINAGE, ENVIRONMENTAL AND FLEET DIVISION

TO: Mayor and Members of Council

FROM: Tim Dick, C.E.T. Director, Drainage, Environmental and Fleet Division

DATE: August 26, 2005

SUBJECT: Tile Drainage Loan Debenture By-law and Inspections

RECOMMENDATION

It is recommended that:

1. Three readings be given to the Rating By-law for Tile Loan Debenture # 2005-10 for October 1, 2005 imposing special annual drainage rates under the Tile Drainage Act.

BACKGROUND

The Province of Ontario provides loans to property owners who install private farm tile on their agricultural properties through the Tile Loan Program under the auspices of the Tile Drainage Act. The Ontario Ministry of Agriculture and Food (OMAF) has set the following criteria for the 2005/2006 Tile Loan Program. The annual loan maximum is $50,000 with a 6% interest rate for a ten year term. Tile drainage loans are available on a first come first served basis for the Provincial fiscal year. The $50,000 loan limit is on a per owner basis, not on a per property basis. OMAF has made no changes to either the loan amount or the interest rate from the 2004/2005 Tile Loan Program.

The Province announced the program for the current fiscal year May 12, 2005.

COMMENTS

The Tile Drainage Act requires that the Council of the local municipality adopt an authorizing debenture by-law for tile loans.

The following inspections have met the criteria as set out under the Tile Drainage Act.

Tile Drainage Loan Inspections Completed and Loan Requested

Land to Amount of Annual Roll No. be Drained Loan Requested Payment

Pt Lot 3 Lot 4 Concession 5 110.003.00800 $ 15,300.00 $ 2,078.78 Community of Raleigh

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 21 of 48

Pt Lot 4 Concession 5 110.003.01000 $ 8,700.00 $ 1,182.05 Community of Raleigh

TOTAL $ 24,000.00 $ 3,260.83

COMMUNITY STRATEGIC PLAN

The recommendation in this report supports the following objectives and strategic directions:

B: Economy – We are a prosperous community B4: Encourage the continuing growth of a diversified and sustainable economic base

Desired Outcomes/Proposed Activities

· Promote “Smart Growth” across Chatham-Kent within the balanced criteria and decision parameters outlined in the “Official Plan”

The recommendation will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

Correspondence has been received from Steve Peters, Minister of Agriculture and Food, announcing that funding is available through the Tile Loan Program for the 2005/2006 fiscal year.

FINANCIAL IMPLICATIONS

There are no financial implications resulting from the recommendation.

Prepared by: Reviewed by:

______Lynn Tyhurst Tim Dick, C.E.T. , Director Drainage Analyst Drainage, Environmental and Fleet Division

Reviewed by: Reviewed by:

______Leo Denys, P. Eng. Gerry Wolting, B.Math, CA General Manager Acting Chief Administrative Officer Infrastructure and Engineering Services c. Director, Financial Services/Treasurer Clerk Attachment: none File name (r:/Infrastructure and Engineering/I and ES/2005/2659.doc)

Councillor Fluker moved, Councillor Faas seconded:

“That three readings be given to the Rating By-law for Tile Loan Debenture # 2005- 10 for October 1, 2005 imposing special annual drainage rates under the Tile Drainage Act.” Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 22 of 48

The Mayor put the Motion. Motion Carried

(b) Purchase of Blue Boxes

MUNICIPALITY OF CHATHAM-KENT

INFRASTRUCTURE AND ENGINEERING SERVICES

DRAINAGE, ENVIRONMENTAL AND FLEET DIVISION

TO: Mayor and Members of Council

FROM: Rick Kucera, B.E.S. Manager, Environmental Services

DATE: August 30, 2005

SUBJECT: Purchase of Blue Boxes

RECOMMENDATION

It is recommended that:

1. The actions of the General Manager of Infrastructure and Engineering Services (IES) be endorsed by awarding the low tender of Busch Systems International of Barrie, Ontario be accepted for the purchase of 34,000 blue boxes in the amount of $206,040.00 (taxes included).

BACKGROUND

Waste Diversion Ontario (WDO) was established by the Ministry of Environment (MOE) under the Waste Diversion Act (WDA) to promote the reduction, reuse and recycling of waste. It was also intended to provide for the development, implementation and operation of waste diversion programs. The actual WDO funding Chatham-Kent receives annually is largely based on the amount of blue box material diverted each year. Simply put, the more we recycle the more funding we receive.

In June 2005 as part of a comprehensive report from Environmental Services outlining the strategic direction for the department, Council approved the distribution of a new 18 US gallon blue box to all residents receiving curbside service with the exception of those living in the Communities of Romney, Wheatley and Dealtown in the Community of Raleigh, or serviced as part of the Chatham and Wallaceburg Fringe Areas who have been provided with new blue boxes recently.

The provision of the new blue boxes is critical to Chatham-Kent residents in order to encourage greater participation in recycling while reducing waste delivered to the landfill. The recommendations in the comprehensive report earlier this year included an aggressive bag limit reduction for curbside waste. An increase in recycling will be required in order to meet the lower bag limit at the curb for waste.

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 23 of 48

COMMENTS

As approved by Council in the June 2005 report, all costs associated with the purchase of these blue boxes will be funded through the revenue received through WDO. To-date, we have received $230,670.00 in WDO funding. Prior to year-end we anticipate an additional funding amount of approximately $74,000.00 which will complete the WDO funding for 2005.

We are faced with the challenge of the production and delivery of 34,000 blue boxes by year-end. Accordingly, the General Manager of IES previously authorized administration to proceed with the low tender of Busch Systems International in order to expedite the manufacturing process. This will allow the blue boxes to be delivered to the curbside residents prior to the implementation of the reduced bag limits. This report is seeking endorsement of the General Manager’s decision.

The following tenders were received:

Tender Amount Tenderer (Taxes Included) Busch Systems International Barrie, ON $206,040.00 Norseman Plastics Rexdale, ON $209,100.00 SCL Plastics Inc. Brampton, ON $234,209.00

The tenders have been reviewed by Environmental Services and found to be complete in every way including all mathematical extensions.

COMMUNITY STRATEGIC PLAN

The recommendation in this report supports the following objective and strategic direction:

C: Environment – We are a green community C4: Promote responsible consumption of non-renewable resources

Desired Outcomes

· Promote solid waste management, sewage treatment and recycling · Continue to promote a Chatham-Kent wide recycling strategy · Promote composting, recycling and transfer sites to work toward 60% diversion from landfills The recommendation will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

The recommendation in this report has been approved by the tendering committee which includes:

· Purchasing Officer, Corporate Services · Director, Financial Services/Treasurer, Corporate Services

· Director, Drainage, Environmental and Fleet Division, Infrastructure and Engineering Services

FINANCIAL IMPLICATIONS Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 24 of 48

Funding from WDO will be utilized to cover the costs associated with the purchase of these blue boxes and as a result there is no direct budget impact. Thus far in 2005, $230,670.00 in WDO funding has been received which will easily cover the price of the low tender being recommended.

Prepared by: Reviewed by:

______Rick Kucera, B.E.S. Tim Dick, C.E.T. Manager, Environmental Services Director, Drainage, Environmental and Fleet Division

Reviewed by: Reviewed by:

______Leo Denys, P. Eng. Gerry Wolting, B.Math, CA General Manager Acting Chief Administrative Officer Infrastructure and Engineering Services c: Purchasing Officer, Corporate Services Director, Financial Services/Treasurer, Corporate Services Attachment: none (RTC/Infrastructure & Engineering/I. & E.S./2005/2660.doc)

Councillor McGuigan moved, Councillor Vercouteren seconded:

“The actions of the General Manager of Infrastructure and Engineering Services (IES) be endorsed by awarding the low tender of Busch Systems International of Barrie, Ontario be accepted for the purchase of 34,000 blue boxes in the amount of $206,040.00 (taxes included).”

Councillor Robbins sought clarification of the report before Council. The Director, Drainage, Environmental and Fleet advised that this is in addition to the existing blue boxes. The report before Council is a follow up report awarding the tender. It is a report that follows the comprehensive strategic report that was before Council a few months ago at which time Council approved the purchase of boxes as part of a reduction in the bag limit. It has been approximately ten years since the first distribution. Some have gone missing while others have been damaged. The size is eighteen gallons which is roughly the same size. He further explained that next year a subsequent recommendation will follow to purchase a paper box. The blue boxes will be delivered curb side to residents to most communities so that they have them prior to roll out of bag reduction. The boxes are free to the homeowner and for those residents who currently receive curbside collection.

Councillor McGregor sought confirmation that the commercial establishments may use the blue box program; however, they would be required to purchase their own box. The Director, Drainage, Environmental and Fleet confirmed same.

The Mayor put the Motion. Motion Carried

(c) Tyche Energy Inc. Gas Pipeline Agreement

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 25 of 48

MUNICIPALITY OF CHATHAM-KENT

INFRASTRUCTURE AND ENGINEERING SERVICES

PUBLIC WORKS SOUTH

TO: Mayor and Members of Council

FROM: Pat Bruette, Director Public Works South

DATE: August 16, 2005

SUBJECT: Tyche Energy Inc. Gas Pipeline Agreement

RECOMMENDATION

It is recommended that:

1. The Mayor and Clerk be authorized to execute an agreement with Tyche Energy Inc., for the installation of a 50mm natural gas pipeline along Charing Cross Road and Drury Line.

BACKGROUND

In the mid-1980's, the Ontario Energy Board approved a model franchise agreement for all gas utilities such as Union Gas & Consumers Gas, which provides for the installation of mains and gathering lines on municipal rights-of-way.

Administration has received a request (copy attached) for a 50mm natural gas pipeline in the road allowance of Charing Cross Road and Drury Line. There would also be a crossing of Drury Line 23.59 metres east of the intersection with Charing Cross Road. The request has a total length of 495.2 metres. The pipeline is intended to move the natural gas from a Tyche well to a Union Gas meter station.

COMMENTS

We have prepared an agreement for Council's consideration and approval based on the model franchise agreement.

The agreement limits the obligation of the Municipality to provision of an agreed upon location within a road allowance and specifically excludes any other right-of-way. All work by the producer/gathering line owner is subject to any terms and conditions stipulated by the Road Superintendent (defined as the most senior individual employed by the Corporation with responsibilities for highways). The producer is obligated to fully restore the right-of-way not only after initial construction but also after any maintenance or repair and if the Corporation is dissatisfied with the time of response, the agreement obligates the producer to reimburse the Corporation for reasonable expenses incurred by the Corporation.

The Agreement obligates the producer to indemnify the Corporation for any expense incurred as a consequence of the pipeline.

The Agreement addresses the potential of a road closure and limits the Corporation’s obligation to provide an easement, only if practical.

In the event alterations, improvements or additions to municipal works in the corridor are Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 26 of 48 deemed appropriate, then the producer is obligated to relocate to avoid conflict at no cost to the Corporation.

In support of the indemnity clause the producer is required to carry liability insurance of at least $3,000,000, with the Municipality of Chatham-Kent as co-named insured.

The producer is required to provide a refundable deposit of $2,000 to assure restoration following the initial construction. An annual retained fee of $1,000 per kilometre is payable to the Municipality for the initial 5 year period of the agreement with the annual fee for each subsequent five year period increasing by no more than the increase in the All Canada Consumer Price Index as published by Statistics Canada.

COMMUNITY STRATEGIC PLAN

The recommendation in this report correlates weakly to the following objective and strategic direction:

B: Economy – We are a prosperous community. B4: Encourage the continuing growth of a diversified and sustainable economic base.

Desired Outcomes

· Identify Chatham-Kent as a location for new investment.

The recommendation in this respect will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

The Legal Department has reviewed the agreement.

FINANCIAL IMPLICATIONS

The Municipality will receive $1,000 per year for the use of the municipal right-of-way. The cost of installation, maintenance and restoration are all the responsibility of Tyche Energy.

Prepared by: Reviewed by:

______Pat Bruette Leo Denys, P.Eng. Director, Pubic Works South General Manager, Infrastructure and Engineering Services

Reviewed by:

______Gerry Wolting, B.Math, CA Acting Chief Administrative Officer c. Legal Department Attachment(s): Appendix A - Elexco Ltd. Letter Appendix B - Map of location request (r:\Infrastructure & Engineering/I&ES/2005/2655.doc)

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 27 of 48

Councillor Vercouteren moved, Councillor Herman seconded:

“The Mayor and Clerk be authorized to execute an agreement with Tyche Energy Inc., for the installation of a 50mm natural gas pipeline along Charing Cross Road and Drury Line.”

The Mayor put the Motion. Motion Carried

(d) CK Transit Conventional System, Modifications and Improvements to Windscreens at the Downtown Terminal, Community of Chatham, Municipality of Chatham-Kent

MUNICIPALITY OF CHATHAM-KENT

INFRASTRUCTURE AND ENGINEERING SERVICES

ENGINEERING AND TRAFFIC DIVISION

TO: Mayor and Members of Council

FROM: Stephen E. Jahns, P.Eng. Manager, Infrastructure and Traffic Engineering and Traffic Division,

DATE: August 04, 2005

SUBJECT: CK Transit Conventional System Modifications and Improvements to Windscreens at the Downtown Terminal Community of Chatham, Municipality of Chatham-Kent

RECOMMENDATIONS

It is recommended that:

1. Westhoek Construction Limited of Chatham, Ontario be retained to supply and install windscreen extension as identified in Appendix B of this report to the two (2) windscreens currently existing at the Downtown Terminal in the Community of Chatham.

2. One-time costs associated with this work (quoted as $4,278 + GST) associated with the modifications identified in this report shall be paid for utilizing Dedicated Gas Tax Funds for Public Transportation as distributed by and received from the Ministry of Transportation of Ontario.

BACKGROUND

Recently, Council received an Information Report from Engineering and Traffic Division summarizing the findings of the CK Transit Conventional Service – 2004 Ridership Survey.

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 28 of 48

Recommendations received from riders within the Community included modification to the existing windscreens in place at the Downtown Terminal. Further telephone calls received by Engineering and Traffic Division only reinforced this request as numerous riders have called to indicate that the windscreens do not afford much protection from wind, rain and snow during inclement weather.

Currently, the Downtown Terminal has two such windscreens in place. Photos are provided in Appendix A of this report. As may be seen, these screens measure approximately 2m x 2m and are composed of a single sheet of lexan plexiglass supported by hollow structural steel tube sections. Little cover from blowing wind, rain or snow is offered to riders waiting to ride the bus in times of inclement weather.

COMMENTS

Recently, Council approved modifications and improvements to the hours and frequency of operation of the CK Transit Conventional System. The increased contractual obligations associated with these improvements shall be paid using Dedicated Gas Tax Funds for Public Transportation as administered and received from the Ministry of Transportation Ontario. Continued receipt of said funds is contingent upon demonstrated and documented ridership increases within public transportation systems (namely the CK Transit Conventional, CK Transit Accessible and CK Transit Wallaceburg Accessible services) within Chatham-Kent.

As indicated to Council earlier, the following allocations have been received by the Municipality of Chatham-Kent.

Dedicated Gas Tax Funds for Public Transportation Program Allocation for 2004-2005 = $542,581 Summary of Allocations Received to Date Claim Number One Period Ending December 31, 2004 $ 135,645 Claim Number Two Period Ending March 31, 2005 $ 135,645 Claim Number Three Period Ending June 30, 2005 $ 135,645 Total Receipts to Date $ 406,935

Although these funds are for the improvement and expansion of public transportation systems, the Ministry of Transportation Ontario has authorized the use of funds received in 2004 to be used for operational expenses.

It is the recommendation of this report that the funds necessary to supply and install the windscreen extension as identified in Appendix B of this report to the two (2) windscreens currently existing at the Downtown Terminal in the Community of Chatham be funded from existing dollars received by the Municipality of Chatham-Kent through the Dedicated Gas Tax Funds for Public Transportation program.

It is purported that a dry, warm rider is a happy rider. A happy rider often proves to be a regular rider and potentially an increased rider. By providing the modifications to the existing windscreens, CK Transit Conventional may reap the benefits of increased ridership; ultimately one of the prime requirements of the Dedicated Gas Tax program.

COMMUNITY STRATEGIC PLAN

The recommendations in this report support the following objective and strategic direction: A. Health – We are a healthy community A1: Provide sufficient capacity to sustain community health and economic growth

Desired Outcomes

· Provide safe, accessible, convenient and efficient public transportation Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 29 of 48

The recommendations will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

Engineering and Traffic Division has received numerous calls on this very issue. It is believed that there is a demonstrated desire for the modifications and improvements recommended in this report.

The Ministry of Transportation has been contacted and consulted regarding the use of Dedicated Gas Tax Funds for this project. It has been indicated that Gas Tax Funds may be used without issue.

FINANCIAL IMPLICATIONS

The financial implications associated with the recommendations contained herein are as follows:

Dedicated Gas Tax Funds for Public Transportation Program Allocation for 2004-2005 = $542,581 A. Funds Received to Date Dedicated Gas Tax Funds $ 406,935.00 B. Expenditures Approved to RTC 2589 – CK Transit Hours of Operation -$ 61,145.00 Date C. Current Project RTC 2650 – CK Transit Improvements to -$ 4,278.00 Windscreens Balance Available $ 341,512.00

Prepared by: Reviewed by:

______Stephen E. Jahns, P.Eng. Gary Northcott, P. Eng. Manager, Infrastructure and Traffic Director, Engineering and Traffic Division Engineering and Traffic Division Infrastructure and Engineering Services Infrastructure and Engineering Services

Reviewed by: Reviewed by:

______Leo Denys, P. Eng. Gerry Wolting, B.Math, CA General Manager Acting Chief Administrative Officer Infrastructure and Engineering Services

Attachments: Appendix A: Photograph of Existing Windscreens Appendix B: Sketches of Proposed Modifications to Windscreens Appendix C: Letter from Westhoek Construction (RTC:\Infrastructure & Engineering\I&ES\2005\2650 – CK Transit Conventional System Modifications and Improvements to Windscreens at the Downtown Terminal.doc)

Councillor Robbins moved, Councillor Gilbert seconded:

“That:

1. Westhoek Construction Limited of Chatham, Ontario be retained to supply and install windscreen extension as identified in Appendix B of this report to the two (2) windscreens currently existing at the Downtown Terminal in the Community of Chatham. Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 30 of 48

2. One-time costs associated with this work (quoted as $4,278 + GST) associated with the modifications identified in this report shall be paid for utilizing Dedicated Gas Tax Funds for Public Transportation as distributed by and received from the Ministry of Transportation of Ontario.”

The Mayor put the Motion. Motion Carried

(e) Follow-up Report – Traffic Issues at North Street and Base Line, Community of Dresden, Municipality of Chatham-Kent

MUNICIPALITY OF CHATHAM-KENT

INFRASTRUCTURE AND ENGINEERING SERVICES

ENGINEERING AND TRAFFIC DIVISION

TO: Mayor and Members of Council

FROM: Stephen E. Jahns, P.Eng. Manager, Infrastructure and Traffic Engineering and Traffic Division

DATE: August 19, 2005

SUBJECT: Follow-up Report – Traffic Issues at North Street and Base Line Community of Dresden, Municipality of Chatham-Kent

RECOMMENDATIONS

It is recommended that:

1. Engineering and Traffic Division continue to monitor the intersection of North Street and Base Line in the Community of Dresden, Municipality of Chatham-Kent.

2. Engineering and Traffic Division return to Council in June 2006 (approximately one year after the implementation of 2005 improvements) with a follow-up traffic investigation and corresponding recommendations for the intersection of North Street and Base Line in the Community of Dresden, Municipality of Chatham-Kent.

3. Engineering and Traffic Division direct the installation of flashing pole-mounted beacons on existing STOP signs serving eastbound and westbound traffic on Base Line.

BACKGROUND

In October of 2004, Engineering and Traffic Division was made aware of a collision at the intersection of North Street and Base Line in the Community of Dresden which resulted in a fatality. Engineering and Traffic Division has been involved in past reviews of this intersection. In December of 2004, and upon receipt of the accident report, Engineering and Traffic Division was asked to review this intersection for any necessary safety improvements. In December of 2004, this task was assigned to Dillon Consulting Limited. Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 31 of 48

This investigation, complete with recommendations by Engineering and Traffic Division, was presented to Council in Report Number 2571. The recommendations adopted by Council and contained in Report Number 2571 were as follows: It is recommended that:

1. The following strategy regarding the improvements to vehicle safety at the intersection of North Street at Base Line be approved by Council:

a. A four-way overhead beacon be installed at the intersection of North Street and Base Line in the Community of Dresden.

b. Engineering and Traffic Division, in cooperation with Public Works, investigate the necessity of any additional tree trimming along all approaches to the intersection of North Street and Base Line in the Community of Dresden.

In May, 2005, an overhead beacon was installed at the intersection of North Street and Base Line. Post-mounted beacons on Base Line were removed in favour of the new overhead beacon. In addition, a high-pressure sodium streetlight fixture was installed at the intersection to offer better illumination of the intersection from dusk to dawn

In June of 2005, Council charged Engineering and Traffic Division with the task of re- visiting the intersection as a direct result of another traffic incident at this intersection. Engineering and Traffic Division indicated that the appropriate motor vehicle collision reports would be obtained and reviewed and that any further recommendations would be presented to Council as soon as possible.

COMMENTS

Dillon Consulting Limited Traffic Investigation Report

As provided in Report Number 2571, a copy of the report as commissioned by Engineering and Traffic Division is provided in Appendix A. As part of the study, vehicle turning movements and pedestrian crossings were observed and documented for 6 peak hours. Based on this data, an assessment of the need for traffic signal, all-way stop control, additional warning devices and intersection signage was carried out. Ontario Traffic Manual – Book 12 – Traffic Signals served as the primary reference document for this task.

Existing Intersection Traffic Control

Base Line is a rural road serving an arterial function that extends from the Community of Wallaceburg eastward to the Community of Dresden (and beyond). There is no existing traffic control on Base Line west of North Street for over 15 kilometres.

The intersection is controlled by two-way stop with North Street as the through route. There are oversized stop signs with red and white reflective markers along the posts eastbound and westbound. The eastbound stop sign also has a red flashing beacon above the sign. Audible rumble strips are in place on the eastbound approach. There are “Stop Sign Ahead” warning signs for both eastbound and westbound traffic approximately 200m each side of the intersection.

Traffic Signal / All-Way Stop Warrant Analysis

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 32 of 48

Report Number 2571 indicated that existing traffic demands and crash history at the intersection are below threshold levels.

Capacity Analysis

Report Number 2571 indicated that the existing intersection was functioning well with a Level of Service (L.O.S.) of “B” or better. Level of service is a ratio indicator of intersection performance based on peak traffic volumes and intersection capacity with Levels of Service “A” being highest and “F” being lowest.

Collision Analysis

Report Number 2571 included a detailed discussion of the collision history at the intersection of North Street and Base Line. An analysis of crashes was conducted for the five year period January, 1999 to December, 2004. The most recent three year period, December, 2001 to December, 2004 was evaluated in detail. It was noted that the frequency of crashes was slightly higher for this period when compared for the preceding three years.

For the analysis period, there were 12 collisions, including a fatal crash in October, 2004. The fatal crash involved a westbound motorist and a northbound motorist with the police report indicating that the westbound driver failed to comply with the traffic control in place.

For the analysis period, there were 8 right angle collisions with all except the October 2004 fatality involving eastbound vehicles colliding with vehicles on northbound or southbound vehicles on North Street. Four of the right angle crashes were due to eastbound or westbound traffic failing to comply with the traffic control device in place. Three crashes were the result of eastbound traffic failing to yield the right of way. The incident prompting the preparation of this follow-up report was such a situation whereby the eastbound vehicle failed to yield the right of way to the northbound vehicle.

Dillon Consulting Limited has identified a trend of eastbound motorists disobeying the traffic control in place or failing to yield to conflicting vehicles. The average frequency of right angle crashes is well below the thresholds to justify an all-way stop control or a traffic signal on the basis of crash history alone.

Field Observations

Field observations were made during a site visit in January, 2005 and are as follows:

· existing signage in place is in good condition and unobstructed

· south leg of intersection is possibly obstructed by buildings, trees and hedges at the southwest corner of the intersection

o Note: Tree trimming has been undertaken by Public Works at the south leg of the intersection.

It is possible that an unfamiliar driver approaching the intersection eastbound may interpret the intersection to be a “T” configuration as the south leg of the intersection may be possibly obstructed and may consequently not expect to stop. A driver who has traveled from the Community of Wallaceburg to the Community of Dresden and has misinterpreted the visual clues about the intersection may fail to notice the stop sign despite the additional warning from the stop ahead signs, audible rumble strips, oversized stop sign and the flasher mounted on the stop sign. A less attentive driver may also notice the stop sign, fail to stop completely, and fail to see and give the right of way to a motorist Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 33 of 48 approaching the intersection from the south.

Collision of June 2005

Engineering and Traffic Division has reviewed the Motor Vehicle Accident Report as compiled by the attending CKPS Officer.

The accident occurred during daylight hours (14:49hrs) and was a crash between a passenger car, east-bound on Base Line and a passenger car (pick-up truck), north-bound on North Street.

The Motor Vehicle Accident Report indicates that the east-bound driver stopped as required at the stop sign on Base Line only to proceed into the path (fail to yield to oncoming driver) of the pick-up truck north-bound on North Street. The driver of the eastbound vehicle was noted as residing at an address outside of the Municipality of Chatham-Kent.

Discussions and Conclusions

It is anticipated that traffic demands at the intersection will not change in the foreseeable future to warrant the implementation of an all way stop control or traffic signal. Engineering and Traffic Division cautions that the installation of an unjustified device would only result in an increased cost to the Municipality, motorist delays, and additional compliance issues.

Report Number 2571 indicated that there are significant driver warnings present in the form of audible rumble strips, stop ahead signage, reflective markers, oversized stop sign and beacon flashers. Improvements recommended in Report Number 2571 and made to the intersection, namely the provision of the overhead beacon and high-pressure sodium streetlight, afford drivers greater distinction of the intersection from the surrounding landscape, especially from dusk to dawn.

Although the motor vehicle accident is unfortunate, this particular occurrence appears to be attributed to driver error as the vehicle in question obeyed the stop sign, only to turn into the path of the oncoming vehicle. The average collision frequency of right angle crashes is well below the thresholds to justify an all-way stop control or a traffic signal on the basis of crash history alone. Engineering and Traffic Division recommends that the intersection be monitored so that the improvements implemented as a result of the initial traffic investigation may be assessed. Further, Engineering and Traffic recommends that a follow-up report be brought before Council in June 2006 (approximately one year after the implementation of 2005 improvements).

Should Council so choose, Engineering and Traffic Division could direct the installation of flashing pole-mounted beacons on existing STOP signs serving eastbound and westbound traffic on Base Line. It is believed that the pole mounted flashers (when used in conjunction with the overhead flasher) may make the existing traffic control somewhat more noticeable. It is important to recognize that the accident prompting this report was due to driver error and that the driver did notice and comply with the control in place, however failed to yield to oncoming traffic.

COMMUNITY STRATEGIC PLAN

The recommendations in this report support the following objective and strategic direction:

A. Health – We are a healthy community A1: Provide sufficient capacity to sustain community health and economic growth

Desired Outcomes Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 34 of 48

· Provide safe, accessible, convenient and efficient public transportation

The recommendations will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

The Directors of Public Works have been given opportunity to review the report and concur with the comments and recommendations. Similarly, CKPS staff has reviewed the report and concur with the recommendations.

FINANCIAL IMPLICATIONS

Council may recall that $15,000 of the 2005 Capital Budget was approved for use at this intersection. The provision and installation of the overhead beacon and high-pressure sodium streetlamp recommended in Report Number 2571 has been completed at an approximate cost of $8,000. The provision and installation of the flashing pole-mounted beacons identified in this report atop the existing STOP signs serving eastbound and westbound traffic on Base Line is estimated to have an associated cost of $7,000.

Although this report commits Engineering and Traffic Division to the future review of this intersection, it is anticipated that this review could be undertaken by staff and not warrant disbursements associated with reports prepared by independent consultants.

Prepared by: Reviewed by:

______Stephen E. Jahns, P.Eng. Gary Northcott, P. Eng. Manager, Infrastructure and Traffic Director, Engineering and Traffic Division Engineering and Traffic Division Infrastructure and Engineering Services Infrastructure and Engineering Services

Reviewed by: Reviewed by:

______Leo Denys, P. Eng. Gerry Wolting, B.Math, CA General Manager Acting Chief Administrative Officer Infrastructure and Engineering Services

Attachments: Appendix A: Traffic Investigation Report – North Street and Base (RTC:\Infrastructure & Engineering\I&ES\2005\2656 – Traffic Issues at North Street and Base Line.doc)

Councillor Faas moved, Councillor Eberle seconded:

“That:

1. Engineering and Traffic Division continue to monitor the intersection of North Street and Base Line in the Community of Dresden, Municipality of Chatham- Kent.

2. Engineering and Traffic Division return to Council in June 2006 (approximately one year after the implementation of 2005 improvements) with Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 35 of 48

a follow-up traffic investigation and corresponding recommendations for the intersection of North Street and Base Line in the Community of Dresden, Municipality of Chatham-Kent.

3. Engineering and Traffic Division direct the installation of flashing pole- mounted beacons on existing STOP signs serving eastbound and westbound traffic on Base Line.”

Councillor Faas expressed his pleasure in the report.

The Mayor put the Motion. Motion Carried

9. COMMUNITY AND DEVELOPMENT SERVICES

Report from administration re

(a) Request for Proposals – Housing Needs Assessment and Strategy

MUNICIPALITY OF CHATHAM-KENT

COMMUNITY AND DEVELOPMENT SERVICES

PLANNING SERVICES

TO: Mayor and Members of Council

FROM: Gerry Murphy, MCIP, RPP, CMM III Senior Planner, Planning Services

DATE: August 3, 2005

SUBJECT: Request for Proposals - Housing Needs Assessment and Strategy

RECOMMENDATIONS

It is recommended that:

1. Administration be authorized to issue a Request for Proposals for a Housing Needs Assessment and Strategy.

2. The results of the Request for Proposals be brought back to Council for approval.

BACKGROUND

The World Health Organization defines healthy communities as those communities that “are continually creating and improving those physical and social environments and expanding those community resources, which enable people to mutually support each other in performing all the functions of life and in developing to their maximum potential”. Promoting improved access to health, social services and housing is essential for a healthy community.

Housing in Chatham-Kent, as with most other municipalities, is provided by both the private Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 36 of 48 and public sectors. In addition to “hard” services (e.g. water and sewer), the Municipality of Chatham-Kent provides “soft" services that include homes for the aged and social housing, and other social assistance programs. These "soft" services are essential to maintaining the community's quality of life and helping to ensure that the special needs of socio-economic groups such as seniors, the physically challenged, low-income persons, etc. are served within the community. Many families and individuals, however, fall outside the scope of social programs.

The planning and development of safe and healthy communities is a goal of the new Official Plan for Chatham-Kent. More specifically, with regard to housing, the Plan recognizes that the needs of all socio-economic groups within the Municipality must be adequately served. The policies of the Plan: o Encourage the provision of a full range of housing

o Encourage the provision of housing stock affordable and accessible to lower income residents o Encourage the provision of social housing to meet the range of persons in need o Require the types of housing which are affordable to moderate and lower income groups to be determined o Require annual affordable housing targets to be established to meet the needs of moderate and lower income households o Require those affordable housing targets to be monitored on an annual basis.

Most of the housing stock in Chatham-Kent has been and will continue to be provided by the private sector. However, since January 1998, the Province has been transferring the cost of private non-profit and co-operative housing to municipalities. As of April 1, 2002, the Province had transferred the cost and program administration responsibilities to the Municipality for all social housing in Chatham-Kent with the exception of Federal co-operative programs (two projects in Chatham-Kent) and the urban native social housing program. Our public housing stock consists of 20 projects, 37 buildings and a total of 598 rental units. As well, staff administers 120 rent supplement units with private landlords. In addition, Chatham-Kent now funds, and is the program administrator for, 17 private non-profit or co-operative social housing providers, for a total of 68 projects and 1,149 rental units – 678 rent-geared-to-income (RGI) units and 471 market rental units. Social housing projects are situated throughout the urban communities of Chatham-Kent.

On a regular basis, the Social Housing and Planning Services Divisions are approached by private sector individuals or non-profit organizations interested in developing affordable housing initiatives, or special needs housing units. The Divisions are aware of these needs on an anecdotal basis, but have no strategic planning tool to identify what is needed to address the full continuum of housing needs in the Municipality, and provide long-term direction for private and public sector housing providers.

COMMENTS

Housing for all socio-economic groups is an essential part of sustainable community development. Other communities such as Windsor, London, Kingston and St. Thomas have recently undertaken housing studies.

A Housing Needs Assessment and Strategy for Chatham-Kent will:

1) Identify and address the need and supply for all forms of housing in Chatham-Kent. 2) Recommend a housing strategy to address immediate, short and long-term needs

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 37 of 48 based on projected demographic information.

This project will be an important tool in implementing the new Official Plan and Community Strategic Plan. It will assist lower income families by allowing developers in our community to benefit from any Federal or Provincial housing program funding, and provide strategic direction for the municipal and non-profit housing providers. The project will demonstrate to the community and other levels of government that Chatham-Kent is working towards meeting the housing needs of its residents as part of sustaining a proud, proactive and progressive community committed to celebrating its diversity and ensuring a high quality of life for all its people.

Administration is requesting authorization to issue a Request for Proposals from qualified and competent consulting firms with housing experience to carry out the project. The project will consist of two components – a housing analysis and recommended housing supply strategy for Chatham-Kent. It is anticipated that the project can be completed this year or early next year.

COMMUNITY STRATEGIC PLAN

The recommendations of this report support the following objective and strategic directions of the Community Strategic Plan: A: Health – We are a healthy community A4: Foster a safe and caring community

Desired Outcomes

· Enable parents to raise their children in healthy community environments (e.g. expand affordable housing, increase quality early childhood education and care, etc.)

The recommendations will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

The General Manager, Health and Family Services, the Director, Social Housing and the Director, Senior Services, were consulted and all support the recommendations of this report.

The District Manager, Southwest District for Canada Mortgage and Housing Corporation was consulted and supports the recommendations of this report.

The County of Oxford and the County of Brant/City of Brantford have provided information on similar projects undertaken for those municipalities.

FINANCIAL IMPLICATIONS

The results of this project would position Chatham-Kent housing providers (private, public and non-profit) to access potential funding under Federal/Provincial housing program. One of the implications of not proceeding with the housing study would be lost opportunities to access upper level government funding.

The anticipated project cost is approximately $40,000. The results from the Request for Proposals, however, will be brought back to Council in a future report with a specific budget and workplan details.

The project will be funded through the National Child Benefit Reinvestment Strategy

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 38 of 48 and the anticipated costs are within the current funding allocation.

Prepared by: Reviewed by:

______Gerry Murphy, MCIP, RPP, CMM III Ralph Pugliese, MCIP, RPP, DPA Senior Planner, Planning Services Director, Planning Services

Reviewed by: Reviewed by:

______Evelyn Bish, BA Gerry Wolting, B. Math, C.A. Acting General Manager Acting Chief Administrative Officer Community & Development Services

Attachment(s): none c General Manager, Health & Family Services Director, Social Housing Director, Senior Services RTC\Planning\2005\Housing Needs Assessment and Strategy

Councillor Eberle moved, Councillor Gordon seconded:

“That:

1. Administration be authorized to issue a Request for Proposals for a Housing Needs Assessment and Strategy.

2. The results of the Request for Proposals be brought back to Council for approval.”

The Mayor put the Motion. Motion Carried

(b) Heritage District Designations for Buxton Settlement National Historic Site

MUNICIPALITY OF CHATHAM-KENT

COMMUNITY AND DEVELOPMENT SERVICES

PLANNING SERVICES

TO: Mayor and Members of Council

FROM: Gerry Murphy, MCIP, RPP, CMM III Senior Planner, Planning Services

DATE: August 16, 2005

SUBJECT: Heritage District Designation for Buxton Settlement National Historic Site

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 39 of 48

RECOMMENDATIONS

It is recommended that:

1. Administration be authorized to initiate the process for an Ontario Heritage Act District Designation for the Buxton Settlement National Historic Site. 2. The Designation process includes community consultation. 3. The results of the Designation process and community consultation be brought back to Council with recommendations.

BACKGROUND

The Buxton National Historic Site comprises 9,000 acres in the community of Raleigh (Attachment A). The original settlement, know as the Elgin Settlement, was established in 1849 to provide productive farm land for Blacks escaping to Canada from slavery in the United States. Buxton Settlement is the only block settlement of Underground Railroad refugees in Canada to have survived to the twentieth century, and today remains as an active rural farming community owned by individual residents and families, many of whom are descendants of the original Black immigrants.

The villages of North Buxton and South Buxton and the surrounding agricultural area continue today as a vibrant community aware of its heroic roots in the Underground Railroad.

In 1998 the Buxton Settlement was designated as nationally significant by the Minister of Canadian Heritage to recognize it as a cultural landscape that continues as a living memorial to its founders. In 2000 Parks Canada conducted a Commemorative Integrity exercise at the Buxton Museum with participants from the Buxton community, Parks Canada cultural resource specialists, Provincial and Municipal representatives, as well as specialists in Black history. In September 2002 a Buxton Settlement Commemorative Integrity Statement was signed by Parks Canada and the Municipality which provides guidance on the heritage values of the site and communicating the national historic significance to the public.

Our inheritance of architecture and cultural landscapes is an irreplaceable asset and resource. Notwithstanding the National Historic Site designation and the Commemorative Integrity Statement, the task of conserving these important assets is primarily a municipal responsibility.

By letter dated July 18, 2005 the Buxton Historical Society requested the Municipality to initiate a Buxton Heritage District designation process under the Ontario Heritage Act. The Ontario Heritage Act provides a framework and lays out the process within which municipalities can act to identify and conserve properties of historical and/or architectural significance.

The Heritage Chatham-Kent Committee which was appointed by Council to advise Council on heritage matters met on July 20, 2005 to review the request to designate and discuss the Historic Landscape Conservation Guidelines prepared by Parks Canada for the Buxton Settlement. The Committee passed a motion supporting the District Designation request.

The Buxton Settlement is the largest national Historic Site in the urbanized part of Canada and would be the largest Heritage District in the Province. It is clearly not only of local significance, but is also provincially and nationally significant. Without a designation under Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 40 of 48 the Ontario Heritage Act there is little opportunity to ensure that the heritage values of the Buxton Settlement Area continue as a living memorial to its founders.

COMMENTS

Many of the individual residents and families in the Buxton Settlement area are descendants of the original Black immigrants and there has been considerable support today from the community for heritage conservation initiatives. A major part of the Heritage District designation process is continued community consultation. The results of the Designation process and community consultation will be brought back to Council with recommendations.

The main activities of the Designation process and the anticipated timelines are:

Initial public introduction to designation process Early September 2005 Complete preparation of designation documents Late September 2005 required under Ontario Heritage Act Community Public Open House Mid October 2005 Council meeting (with recommendations) December 2005

The actual timelines will be dependant upon the number and complexity of issues, if any, that arise during the consultation process. Two community presentations will be held in the Buxton Settlement. The Public Open House will include an afternoon and an evening session, and notice will be by direct mail to all property owners within the Buxton Settlement area and through Chatham-Kent Matters.

COMMUNITY STRATEGIC PLAN

The recommendations of this report support the following objective and strategic directions of the Community Strategic Plan: D: Culture – We are a cultural community D1: Celebrate and support heritage, arts, and cultural events and programs D2: Protect and promote heritage, arts, and cultural areas and resources D3: Provide recognition to people and organizations that make significant contributions to heritage, arts, and culture.

Desired Outcomes

· Develop a comprehensive inventory of heritage, arts, and cultural organizations, facilities, sites, and landscapes. · Increase attention and support paid to heritage, arts, and cultural endeavours by government, business, and industry. · Increase historic plaques and designations, signage at all major points of entry, and the preservation and maintenance of buildings. · Support heritage, arts and culture to make Chatham-Kent a more diverse and creative place in which to live.

The recommendations will not adversely impact on the remainder of the Community Strategic Plan.

CONSULTATION

Parks Canada and the Provincial Ministry of Culture, the Buxton Historical Committee, the Buxton National Historic Site Museum, the North Buxton Community Club, the Heritage Coordinator, the Heritage Chatham-Kent Committee and the Manager, Partnership Development Services have all agreed to assist with the designation process and community consultation. All support the recommendations of this report. Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 41 of 48

Community consultation will be a major part of the designation process.

FINANCIAL IMPLICATIONS

The financial impacts associated with the recommendations of this report are minimal. The designation process costs can be accommodated within the department operating budget and are largely associated with the Public Open House (ie. letters, displays, advertising). The staff requirements are for a short duration and can be fulfilled largely through current Federal Job Creation personnel. The Buxton Historical Society has agreed to host the local community meetings.

Prepared by: Reviewed by:

______Gerry Murphy, MCIP, RPP, CMM III Ralph Pugliese, MCIP, RPP, DPA Senior Planner, Planning Services Director, Planning Services

Reviewed by: Reviewed by:

______Evelyn Bish, BA Gerry Wolting, B. Math, C.A. Acting General Manager Acting Chief Administrative Officer Community & Development Services

Attachment: Buxton National Historic Site C: Dave Benson, Heritage Coordinator Heritage Chatham-Kent Committee James Snyder, Manager, Partnership Development Services RTC\Planning\2005\Heritage District Designation for Buxton Settlement National Historic Site

Councillor Herman moved, Councillor Vercouteren seconded:

“That: 1. Administration be authorized to initiate the process for an Ontario Heritage Act District Designation for the Buxton Settlement National Historic Site. 2. The Designation process includes community consultation. 3. The results of the Designation process and community consultation be brought back to Council with recommendations.”

Councillor Robbins sought clarification of the advantage of designating the Buxton Settlement National Historic Site an Ontario Heritage Act Designation.

Councillor Robbins sought clarification of any restrictions that would be placed on the site under the Ontario Heritage Act.

Councillor McGregor sought clarification of the size of the property and asked for clarification of the effect of designating this property on property values in the area and the ability to transfer land. The Senior Planner, Planning Services advised that it should not affect the ability to transfer land. The detail would be determined through the community consultation meetings. These meetings would provide details of the process Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 42 of 48 and its impacts.

The Mayor put the Motion. Motion Carried

10. REPORTS FROM COUNCIL IN CLOSED SESSION

Councillor McGregor declared a pecuniary interest in Closed Session Item in relation to Economic Development Issues.

COUNCIL CLOSED SESSION REPORT

September 6, 2005

Council met in Closed Session on the above noted date and would report the following for the approval of Council.

1. Offer to Purchase, 13352 Magnavilla Line, Community of Howard

Councillor Weaver moved, Councillor Robbins seconded:

“The Offer to Purchase in the amount of $3,000 from Rob and Jodi Sellen be accepted and the property known as Part of Lot 15, Concession 1, being Part 1 on Reference Plan 24R 1505 in the Community of Howard and being municipally known as 13352 Magnavilla Line be sold “as is”.”

The Mayor put the Motion. Motion Carried

2. Contracting Services with Municipal Employees

Councillor Weaver moved, Councillor Eberle seconded:

“The Purchasing Policy be amended as follows: “Council shall be the approving body for any formal tender when: 4.7 (E) A quotation or tender is awarded to a company that is owned directly or indirectly, in whole or in part, by an employee.”

The Mayor put the Motion. Motion Carried

Council was also provided an update on Economic Development issues and on a Personnel issue.

11. READING OF BY-LAWS

(a) FIRST READING

Councillor Arbour moved, Councillor Vercouteren seconded:

“That the by-laws be given first reading.”

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 43 of 48

The Mayor put the Motion. Motion Carried

(b) SECOND READING

Councillor Arbour moved, Councillor Vercouteren seconded:

“That the by-laws be given second reading.”

The Mayor put the Motion. Motion Carried

i. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Griffore-Lozon Pumping Works – Griffore Culvert (Community of Dover) FIRST AND SECOND READING ONLY

ii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Goulet Drain – Sullivan Culver (Community of Raleigh) FIRST AND SECOND READING ONLY

iii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Graham Drain – Ritchie Culvert (Community of Raleigh) FIRST AND SECOND READING ONLY

iv. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Rice Drain – Lozon Culvert (Community of Raleigh) FIRST AND SECOND READING ONLY

v. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Simpson Drain East –Lesy Culvert (Community of Raleigh) FIRST AND SECOND READING ONLY

vi. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Were Drain (Community of Raleigh) FIRST AND SECOND READING ONLY

(c) COUNCIL TO GO INTO COMMITTEE, IF REQUIRED, TO DISCUSS BY-LAWS

(d) RESUMPTION OF COUNCIL

(e) THIRD AND FINAL READING

Councillor Eberle moved, Councillor Gordon seconded:

“That the by-laws be given third reading.”

The Mayor put the Motion. Motion Carried

vii. By-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act.

viii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Dunlop Drain – Rankin Culvert (Community of Dover) THIRD READING ONLY

ix. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Paincourt Creek Drain – Ellis Culvert (Community of Dover) THIRD READING

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 44 of 48

ONLY

x. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Fourth Concession & Ouellette Drain – Home Depot Culverts (Community of Dover) THIRD READING ONLY

xi. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Detan Drain & Branches (Community of Romney) THIRD READING ONLY

xii. By-law to authorize a franchise agreement between the Corporation of the Municipality of Chatham-Kent and Union Gas Limited THIRD READING ONLY

xiii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Whitman Drain (Community of Ridgetown) FIRST, SECOND AND THIRD READING

xiv. By-law to confirm proceedings of the Council of The Corporation of the Municipality of Chatham-Kent at its meeting held on the 6th day of September 2005

12. NOTICES OF MOTION

There were no Notices of Motion.

13. APPROVAL OF COMMUNICATION ITEMS

(a) Approval of September 6, 2005 Council Information Package

Councillor Arbour moved, Councillor Gordon seconded:

“That the Council Information Package from September 6, 2005 be received.”

Councillor Gilbert referred to an Information report included in the Information Package and CK TRAXX.

The Mayor put the Motion. Motion Carried

Councillor Gilbert moved, Councillor Herman seconded:

“That the Information report from Jim McNamara, Performance Analyst dated August 22nd, 2005 re Update Regarding the CK TRAAX Program be added to the next regular agenda.”

The Mayor put the Motion. Motion Carried

14. NON-AGENDA BUSINESS

(a) Responses from Council Inquiries

(i) Overtime Report – Second Quarter 2005

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 45 of 48

MUNICIPALITY OF CHATHAM-KENT

CORPORATE SERVICES

HUMAN RESOURCES

INFORMATION REPORT

TO: Mayor and Members of Council

FROM: Cathy J.E. Hoffman Director, Human Resources

DATE: August 12, 2005

SUBJECT: Overtime Report – Second Quarter 2005

This report is for the information of Council.

BACKGROUND

In 2004 administration prepared quarterly statistical reports on corporate overtime and related costs. The information captured in these reports included overtime associated with call-in for emergencies, shifts and premium pay for statutory holidays, which directly impact 24/7 operations such as Fire Services and Seniors Services.

Administration will continue to prepare quarterly reports to ensure that Council is provided with information related to corporate overtime costs.

COMMENTS

During the second quarter of 2005 the Municipality paid out an additional $532,369 in overtime expenses, excluding labour burden, for municipal services. The overall total paid out for the first half of 2005 was $1,245,676. Note: Of the total dollars paid out, $61,407 is for Water and Wastewater Services, which does not form part of our municipal budget. These details have been included for information purposes only. The annual overtime budget, including Water and Wastewater Services for 2005 is $2,044,078.

Municipal Budget $1,907,128 PUC – Water/Wastewater Departments 136,950 Total Budget for Report Purposes $2,044,078

The attached overtime synopsis (Appendix A) is a breakdown by department and division, of overtime hours accumulated and dollars expensed year-to-date, as of June 30, 2005.

Employees in grades 9 and below worked an additional 16,610 hours during the second quarter of 2005 with a year-to-date total, as of June 30, 2005, of 42,861 hours. This is a reduction of 8% (3,735 hours) compared to the 2004 stats for this same time frame.

For interest only, administration has also included an overtime synopsis for employees in grades 10 and above (Appendix B). As of June 30, 2005 employees in this category have worked a total of 8,283 in additional hours, with an overtime balance of 7,760, which is comparable to 4.3 full-time equivalents.

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 46 of 48

CONSULTATION

During the preparation of this report, administration reviewed various statistics with the appropriate personnel within all departments.

FINANCIAL IMPLICATIONS

Appendix C provides a summary of the paid overtime as at June 30, 2005 and approved budgets by division.

Note: The 2005 final budget has increased from $2,030,454 to $2,044,078. This increase of $13,624 is in Seniors Services and is due to the allocation of the CAW negotiated settlement of 3%. This was a budgeted item that was originally budgeted in "in-camera" and allocated via a budget journal entry in May 2005.

Prepared by: Reviewed by:

______Cathy J.E. Hoffman, MPA, CHRP, CMMIII Stuart Wood, CMA Director, Human Resources Acting General Manager Corporate Services

Reviewed by:

______Gerry Wolting, B.Math.CA Acting Chief Administrative Officer c. Executive Management Team Budget and Performance SW/CJEH Attachment(s): Appendix A – OT/Lieu Time Synopsis as at June 30, 2005 – Grades 9 and below Appendix B – OT/Lieu Time Synopsis as at June 30, 2005 – Grades 10 and above Appendix C – 2005 Overtime Budget as at June 30, 2005 G:\HR Admin\Human Resources General\Reports to Council\2005\Overtime - 2nd Quarter Report.doc

(c) Councillor Eberle referred to a resolution included in the Information package from the City of Port Colborne in relation to Eligibility for Lottery Licensing Municipal Museums and Public Libraries. She asked that this matter be considered. She felt that this is a good resolution to support with the under funding of library system.

Councillor Eberle moved, Councillor Faas seconded:

“That the resolution be forwarded to administration to report back on the impact of support the said resolution.”

The Mayor put the Motion. Motion Carried

The Mayor commented on the Information report included under non-agenda business. The Mayor noted that a previous resolution of Council was that this report be presented to Council and therefore should have been added to the presentation portion of the agenda. The Mayor expressed the importance of this information being presented to the public. The Mayor felt that Council asked that this information be presented each quarter.

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 47 of 48

The Director, Human Resources addressed Council and explained that this report includes the overtime regardless of whether it is paid overtime.

Councillor McGuigan referred to the overtime budget and the year to date. She suggested that if the year to date amount is pro rated, it appears that the overtime would be significantly over the budgeted yearly amount.

(d) Councillor Gordon sought clarification as to where residents could send financial donations to those affected by Hurricane Katrina.

(e) Councillor Gordon referred to the gas increase and the complications faced by taxis. He asked that administration follow up and perhaps review the fees involved in taxi licensing. The Chief Administrative Officer advised that he would follow up with Council by email.

15. RESOLUTION COUNCIL IN CLOSED SESSION & ADJOURNMENT

Councillor Fluker moved, Councillor Gordon seconded:

“That Chatham-Kent Council adjourn to its next Meeting to be held at 6:00 p.m. on Monday September 12, 2005 and that Chatham-Kent Council authorize itself to meet in closed session prior to such Meeting to discuss any matters permitted by The Municipal Act to be considered at a Closed Meeting.”

The Mayor put the Motion. Motion Carried

The meeting adjourned at 7:05 p.m.

______Mayor – Diane Gagner

______Clerk – Elinor Mifflin

Chatham-Kent Council Minutes from its meeting held on September 6, 2005 Page 48 of 48