ROTARY DISTRICT 7770 Youth Exchange Program Training

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ROTARY DISTRICT 7770 Youth Exchange Program Training ROTARY DISTRICT 7770 Youth Exchange Program Training Welcome new Youth Exchange Officers & Host Families ! 1 ROTARY YOUTH EXCHANGE 2 History • 1927: 1st documented exchanges; • 1939: Exchanges between California & Latin America; • 1958: Exchange activity spread to the Eastern USA; 3 In 1972, the RI Board of Directors agreed to recommend Youth Exchange to clubs worldwide as a worthwhile international activity that promotes global peace and understanding. Rotary Youth Exchange today involves more than 85 countries and over 8,000 students each year. 4 YOUTH EXCHANGE Terms & Definitions 5 Terms & Definitions YEP – Southern word used to express agreement with a previous statement, i.e., “yes”, “agreed”, or “okay”. 6 Terms & Definitions YEP – Youth Exchange Program YE – Youth Exchange YEO – Youth Exchange Officer (Club & District) STEP – Short Term Exchange Program LTEP – Long Term Exchange Program SEVIS – US Justice Dept. of Homeland Security Student and Exchange Visitors Program SEVIS Fee – Student and Exchange Visitor Processing Fee 7 Terms & Definitions Inbound(s) – Foreign exchange student being hosted by our district Outbound(s) – Local student being sponsored by our district for foreign exchange Rebound(s) – Student who have recently completed their exchange and returned home STEP(s) – Short Term Student ROTEX – Groups of Youth Exchange Alumni Not an official RI Program 8 Terms & Definitions District – Single Rotary District YE Program Multi-District – YE Organization consisting of several Rotary Districts Sponsoring Clubs / Districts – Clubs or Districts sending Outbound Students Hosting Clubs / Districts – Clubs of Districts receiving Inbound Students 9 YOUTH EXCHANGE Program Overview 10 Eligibility • High School students ages 15-18, 6 months; • Academically above average; • Articulate; • Demonstrate Community Leadership; • Children of Rotarians are welcome to participate. 11 Travel Opportunities • Rotary Youth Exchange offers the widest variety in International destinations; • More than 85 countries in Europe, Asia, Australia, South Africa and the Americas. 12 Types Of Exchanges • Short Term • Long Term Exchange Program Exchange Program 13 Short Term Exchange Program “STEP” • Usually in the Summer months; • Usually involves 2 students of the same age and sex – from different countries; • Student does not have to attend school; 14 Short Term Exchange Program “STEP” • Prefer to exchange with Northern Hemisphere countries b/c of school vacation schedule • How the exchange works: Student A travels to foreign country and lives with student B and his/her family for 3 to 4 weeks. Student A & B travel to Student A’s home and live with his/her family for 3 to 4 weeks. 15 Other Types of Exchanges • Tours & Camps: Mostly European countries. • New Generations: Open to ages 18-25. 16 Long Term Exchange Program • Usually junior year exchanges; • Usually live with more than one family; • Must attend High School; • Exchange to last entire school year (9 to 10 months) • Participate in Rotary functions. 17 District 7770 Exchanges (Subject to Change) Argentina Italy Belgium Japan Brazil Mexico Denmark Paraguay Ecuador Peru Finland Spain France Sweden Germany Switzerland India Taiwan 18 Our Youth Exchange Program 2007-08 • RI Certification Received – May 2007 • Student Protection Program Requirements Implemented across District 19 Our Youth Exchange Program Stats 2006-07 Exchange Year: - 8 Outbound Students - 7 Countries, 8 Clubs - 18 Inbound Students - 15 Countries, 18 Clubs - 4 Summer Exchanges - 4 Countries 2007-08 Exchange Year: - 8 Outbound Students - 7 Countries, 8 Clubs - 15 Inbound Students - 13 Countries, 15 Clubs Hosting 2008-09 Exchange Year: - 2 Outbound Students - 2 Countries, 3 Clubs - 7 Inbound Students - 7 Countries, 7 Clubs 2009-10 Exchange Year: - 6 Outbound Students - 6 Countries, 6 Clubs - 7 Inbound Students - 7 Countries, 7 Clubs - 1 Summer Exchange - 1 Country 20 Our Youth Exchange Program Stats 2010-11 Exchange Year: - 9 Outbound Students – 9 Countries, 9 Clubs - 10 Inbound Students (1 returned home) - 9 Countries, 10 Clubs - 1 Summer Exchange – 1 Country 2011-12 Exchange Year: - 13 Outbound Students – 10 Countries, 12 Clubs - 15 Inbound Students – 12 Countries, 15 Clubs - 2 Summer Exchange- 2 Countries 2012-13 Exchange Year: - 12 Outbound Students – 7 Countries, 11 Clubs - 14 Inbound Students – 8 Countries, 14 Clubs - 1 Summer Exchange – 1 Country 2013-14 Exchange Year: - 9 Outbound Students – 7 Countries, 7 Clubs - 12 Inbound Students – 10 Countries, 10 Clubs - 1 Summer Exchange – Switzerland 2015-16 Exchange Year: - 16 Outbound Students – 13 countries, 12 Clubs - 16 Inbound Students – 13 countries, 12 clubs - 1 Summer Exchange – 1 country Germany, France, Belgium, Taiwan, Paraguay, Brazil, Italy, Switzerland, Spain, Argentina, Japan, Peru, Sweden, & Denmark 21 DISTRICT YOUTH EXCHANGE Organization 22 District 7770 YE Policy Our D7770 Program • Our District will have 100% adherence and compliance with: – US State Deptartment Regulations on Secondary School Exchanges – Rotary International YE Policy & Guidance – We & RI have a “Zero-tolerance” policy • NO Exceptions allowed at any level 23 District Governor’s Role in D7770 Youth Exchange Program • DG responsible for the YE program in our district as implemented by Rotary District 7770 YE district committee • DG reviews and certifies to RI district’s adherence to RI policy • DG must report all allegations of abuse/harassment to RI and US State Dept within 72 hours • DG accountable to RI • Dist. YE Committee accountable to DG 24 District Co-Chair •Vicki Tatum •Allison Ford Inbound Coordinator •Wade Cleveland Western Trip •Karen Colie Accreditation Secretary & Treasurer •Jim McCracken •Allison Ford Club President & Youth Exchange Officer Club Counselor Host Family Exchange Student 25 D7770 YE Club Guidance Club Pres & YEO Functions • Responsible for overseeing YE Program in their club; knowing and understanding YE policies and procedures – Assure total adherence of policies • Responsible to keep club officers and Board of Directors informed of all program and student activities • Assure that all persons involved with the program including but not limited to YE committee, spouses, host families, counselors and others who have unsupervised access to students complete affidavit and agree to undergo reference & background checks. 26 D7770 YE Club Guidance Club Pres & YEO Functions • Rotary Volunteer Selection Policy - NEW – Club level • Member in good standing with interest in youth • Submit a Rotary Volunteer Application/Affidavit • Complete a personal interview • Have a positive reference check • Have a positive criminal background check • Complete participation in training program – District level • All of above • Two years experience at club level 27 D7770 YE Club Guidance Club YEO Functions • Club Youth Exchange Officer – Submit Affidavit and agree to reference & background check – Identify and process host families & implement YE Program • Review Host Family Application affidavits • Conduct In-home interviews • Check references provided & document findings • Provide information for Criminal Background & Abuse checks • Appoint, train & oversee counselor for student if other than self. Counselor MUST BE SAME SEX AS STUDENT! • Complete Guarantee Form & other documentation in timely manner • Assure host families receive training • Maintain monthly contact with student, host family & school • Make unannounced visits to student and Host Family • If/when notified of abuse allegation, follow procedures 28 D7770 YE Club Guidance Club YEO Functions • Must provide Inbound Student with Host Family/Community/School Profile • Provide Inbound Student with all contact information for District and local support volunteers & community resources 29 D7770 YE Club Guidance Host Families • Host Families – Do not have to be Rotarians – Recruit via Schools, Churches, Press, Rotary – Use Application/Affidavit & In-home interview • Follow directions for YEO’s with Application/Affidavit – Minimum two families – optimum three – Notify CC of changes in family within two days – Assure Host Families attend mandatory training – Invite family and student to Rotary events – Maintain minimum monthly contact – formal and unannounced – Report abuse allegations immediately to SPO – Keep CC informed 30 D7770 YE Club Guidance Inbounds • Process application expeditiously – Club/school signatures and seal – Host family identified 45 days prior to arrival (early July) – Host Family must be vetted prior to arrival • Start contact before arrival – Host Family/Community/School Profile – E-mails • Maintain contact with students foreign family 31 D7770 YE Club Guidance Inbounds • Rotary Guarantee Forms Parts D,E,F,G – Must be processed by Club YEO expeditiously (15-30 days max.) • Signed in blue ink and dated (dd/mm/yyyy) • Signed by Club Pres, Secretary, YEO/counselor • Signed by School Officer and School seal affixed • Signed by District Committee Chairperson – Monthly Allowance $100.00 (minimum) – Host Family should be identified minimum 45 days before students arrival (approx 1 July) • A Host Family must be included on Guarantee Form for Visa – Two copies to be returned to District Chair, Alison Meeks – District Chair forwards to RI, Inbound student and place one in student’s Official file 32 D7770 YE Club Guidance Inbounds • Inbound Students – Supervise-Involve-Provide-Manage-Enforce – Treat as own-Maintain monthly contact-(see Report) • Make unannounced visits to student and host family – Meet at airport
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