MINUTES OF A VIRTUAL PARISH COUNCIL MEETING held on Wednesday, 10th February, 2020 commencing at 18:00hrs Present: Carola Brown, Chris Cullen, Dave Dawtrey, Colleen Homan, Neil Ryder, Anne Stephens Also attending: Kate O’Kelly (CDC and WSCC member); 3 members of the public 1. Apologies for absence: Kathryn McKellar 2. Disclosure of Interests To receive any disclosure by members of personal interests in matters on the agenda. 3. Public questions Members of the public were invited to speak under the appropriate agenda items 4. Minutes from the council meeting held on 13th January 2021. a. The minutes were approved. b. Following the appeal by the Ramblers Association to investigate “lost” paths, CH reported back on the ownership of the track off Terwick Lane. It was agreed that this item should be added to the agenda for the next meeting. c. CB had liaised with the Office for National Census and said the PC would hear when help was needed. d. CB had not managed to contact WSCC regarding Operation Watershed but would attempt to do so before the next meeting. 5. Reports from district and county councillors. KOK had circulated her reports (see appendix). 6. Council membership a. Co-options of new member: Anne Stephens was the only nominee and was duly co-opted to the council b. Allocation of responsibilities: The following responsibilities were agreed: Events – AS; Open spaces / PROW / environment – CC; Emergency plan - CH 7. Complaint: re leylandii hedge at Terwick Mill House – overhang on neighbour’s garden. Councillors urged informal, neighbourly solutions rather than formal complaints. After some discussion it was agreed that Mr Jobs would meet DD at the neighbour’s garden and discuss what could be done 8. Planning application SDNP/20/05627/FUL a. Address: Clarefield Copse, Dumpford Lane, GU31 5JL b. Proposal: 11 hectare campsite c. Decision: Object on the grounds of safety and lack of access 9. Planning application SDNP/21/00277/HOUS/LIS a. Address: Terwick Mill House, 1 Mill Lane, GU31 5JT b. Proposal: Alterations to existing ancillary building to form studio/gym. c. Deadline: Note that applicant had offered changes to accommodate neighbour’s privacy; Suggest that permanent restriction be placed against commercial residential use. 10. Finance: Payment of £122.22 for expenses for Chithurst churchyard gate was approved. Members asked the clerk to thank Steven Hann sincerely for making an excellent replacement gate for only the cost of some materials. 11. Consultations etc a. Schools – members agreed that NR should draft a letter of support to be signed by DD b. White Horse pub – NR gave an update on the project: the valuation report from the Plunkett Foundation consultant had been received; a report had been circulated on the 280+ responses to the residents’ survey; a business planning group was being established to see if a viable bid could be mounted. 12. Information for councillors that are considered urgent or to be included on future agenda. Date of next meeting: 10th March 2021 Reference Who Action By when 20210113-9a CB Seek WSCC assistance re Op Watershed contract 3 Mar 20210113-9c NR / DD Provide trees for Chithurst graveyard ASAP 20210210-7 DD Meet T Jobs at neighbour’s garden to discuss hedge ASAP 20210210-11a NR Draft letter of support on DVSF school federation consultation ASAP

11 February 2021 Minutes20210210_pc.docx Page 1 of 2 APPENDIX: County and district councillor reports County Councillor 1. Covid data Latest data – 1795 new cases in West Sussex for the 7 days up to 4th Feb 212 new cases in Chichester District – 175/ 100000 2. COVID-19 Vaccine Rollout As of Friday – 94% of the over 80s in the North of the Chichester District had been vaccinated, and 92% of 70-79 year olds, overall 302,000 vaccinations have been done in West Sussex. CDC is working closely with local NHS colleagues and is sharing regular information on their progress. They are currently exploring alternative (i.e. Chichester) sites that could be used. Identifying and then getting a site approved is complex and has to be approved by NHS England, but they hope to be in a position to update us on this very soon. One of the reasons why some sites were not considered in the first instance is because they were not available to use in the long term. However, the current lockdown has changed this and this has provided the NHS with further options. CDC are sharing NHS updates here: www.chichester.gov.uk/covidresidentsupport I have started vaccinating – currently doing shifts at the Selsey centre, (today we were starting to vaccinate the 65 to 70 cohort), hoping to be starting to join the team at Riverbank soon. 3. WSCC Budget decisions: Options still on the table. Closure of child and family centres including Petworth – a concern for rural North Chichester area, and youth drop in centres. Budget to be finalised at full council this Friday. The Lib Dem group amendments include keeping the children and family centres and the day centres open at least until the pandemic is over and we can review the need and the community based alternatives, more support for mental health in schools and increased staffing resource in the walking and cycling team. 4. Health and Adults scrutiny committee - January 2021 We scrutinised the plan for Adults and Health service planning overview. Savings options all being considered. Review of in-house residential services – closure of Marjorie Cobby House in Selsey used as post discharge short term beds. Review of Shaw day services – underused but during Covid this is understandable. Reduction in well-being programme. Programme underspent and disrupted during Covid. The committee was of a view that reducing support for prevention of physical and mental health at this time is short sighted District Councillor 5. COVID-19 Business Support: New grant schemes are open for applications from eligible retail, hospitality and leisure business in the Chichester District. Visit the website to see if you are eligible and to apply: www.chichester.gov.uk/covidbusinesssupport 6. Year of culture -2022 CDC are planning a special programme of events for 2022 to celebrate and showcase the outstanding range of arts and culture on offer across the district. 7. Tree planting: CDC have been chosen as one of five local authorities in England to take part in a new £2.5m tree planting project with the Department of Environment, Food and Rural Affairs (DEFRA), which aims to increase tree cover in rural and urban areas. The scheme will make trees and funding available to individuals, homeowners, schools, community groups, private landowners and tenant farmers. You can find out more here: https://www.chichester.gov.uk/article/34875/New-tree-planting-pilot- scheme-launched-in-the-Chichester-District 8. Corporate Governance & Audit Committee An increased focus on Environment, Social and Governance issues in corporate investments has been agreed. Thanks to health (pre-COVID) reserves, CDC has more room to manoeuvre than many other Local Authorities but there will be some difficult spending decisions to be made in the years ahead.

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