nd OWNP – CWA EFY 2008 2 Quarter Progress report

One WaSH National Program Consolidated WaSH Account EFY 2008 3rd Quarter Report

National WASH Program Coordination Office May 2016 Addis Ababa rd OWNP – CWA EFY 2008 3 Quarter Progress report

Table of Contents

Contents Table of Contents ...... I List of Tables ...... III List of Figures ...... IV Abbreviations and Acronyms ...... V 1. Executive summary ...... 1 2. Introduction ...... 3 2.1. General Information ...... 3 2.2. Program Components ...... 3 2.3. Program Beneficiaries ...... 4 2.4. Allocation of budget ...... 4 2.4.1. Program Components and Outputs through CWA Financing ...... 4 2.4.2. Program Indicative budget allocation to implementing structures ...... 6 2.5. Reporting Period ...... 6 3. Program management and capacity building ...... 7 3.1. Program Coordination ...... 7 3.2. Staffing, Logistics and Capacity building ...... 9 3.2.1. Staffing ...... 9 3.2.2. Logistics ...... 11 3.2.3. Capacity building and program awareness ...... 11 3.2.3.1. Capacity Building of water sector ...... 12 3.2.3.2. Capacity Building of Education sector ...... 12 3.2.3.3. Capacity Building of Health sector ...... 12 4. Program Implementation Progress ...... 14 4.1. Rural Water Supply, Sanitation and Hygiene (R-WaSH): ...... 14 4.1.1. Rural Community Water Supply ...... 14 4.1.2. Rural Community Sanitation and Hygiene ...... 16 4.1.3. Rural Institutional WaSH ...... 17 4.2. Urban Water Supply, Sanitation and Hygiene (U-WaSH): ...... 23 4.2.1. Medium Town WaSH Implementation status ...... 23 4.2.2. Urban Small Town WaSH ...... 25

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5. Works, goods and service procurements and contract management ...... 30 5.1. Executive summary ...... 30 5.2. Introduction ...... 30 5.3. Revision of procurement plan ...... 30 5.4. Staffing: ...... 31 5.5. Contract management ...... 31 5.6. Record keeping ...... 31 5.7. Procurement of works ...... 31 5.8. Procurement of goods ...... 32 5.9. Procurement of consultancy ...... 32 5.10. Major Challenges ...... 33 6. Monitoring and Evaluation ...... 34 6.1. Staffing: ...... 34 6.2. Regular program progress reporting and monitoring: ...... 34 6.3. Trainings and on hands support to regions ...... 34 6.4. JTR - 9 and MSF - 7 ...... 35 6.5. Results Framework and Monitoring ...... 37 7. Environmental and Social Safeguard Compliance ...... 40 8. Disbursement and utilization of fund ...... 43 8.1. Utilization of fund against nine month plan: ...... 43 9. Outstanding Challenges and recommendations ...... 45 10. Annexes ...... 46 10.1. Annex I: Capacity building ...... 46 10.2. Annex II: On hand support given on Procurement and contract Administration for Program Regions . 60

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List of Tables

Table 1: Program information ...... 3

Table 2- National WaSH Program CWA selected woredas and small towns ...... 4

Table 3- Estimated cost of Program Components and expected Outputs ...... 5

Table 4- National WaSH Program Indicative Budget Allocation (for 2014-2018) ...... 6

Table 5: Program Coordination Status at Woreda and Small Town Level ...... 8

Table 6 - Program coordination status at different level ...... 9

Table 7- Man power at Federal and regional level ...... 10

Table 8 - Rural Physical activity progress ...... 21

Table 9 Medium Towns General Implementation Status ...... 24

Table 12: summary of report submission status for the 3rd quarter ...... 34

Table 13: Result Framework ...... 37

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List of Figures

Figure 1: Nine month rural water supply regional performance against plan ...... 15

Figure 2: Nine month rural water supply regional performance against plan ...... 16

Figure 3: Regional progress on community sanitation and hygiene ...... 16

Figure 4: Nine month progress report on school water supply facilities by regions, 2016 ...... 18

Figure 5: Nine month progress report on school latrine facilities by regions, 2016 ...... 19

Figure 6: Nine month regional progress of Health facility water supply facilities ...... 19

Figure 7: Nine month regional progress of Health facility Sanitation facilities ...... 20

Figure 8: Regional budget utilization status for past nine months of EFY 2008 ...... 43

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Abbreviations and Acronyms

AfDB African Development Bank BH Bore hole BoFED Bureau of Finance and Economic Development CFT Community Facilitation Team CLTSH Community led total sanitation & hygiene CWA Consolidated WaSH Account DFID Department for International Development DP Development Partners FM Financial Management GoE Government of Ethiopia GTP Growth &Transformation Plan HDW Hand Dug Well HH Household HW Hand washing M&E Monitoring & Evaluation MoE Ministry of Education MoFEC Ministry of Finance & Economic Corporation MoH Ministry of Health MoWIE Ministry of Water Irrigation & Electricity MIS Management Information System NWCO National WaSH Coordination Office NWSC National WaSH Steering Committee O&M Operation & Maintenance ODF Open Defecation Free OWNP One WaSH National Program PMU Programme Management Unit POM Programme Operations Manual RPS Rural pipe system RWCOs Regional WaSH Coordination Offices SPD Spring pipe development SNNPR Southern Nations, Nationalities, and Peoples' Region TWB Town Water Board UNICEF United Nations Children's Fund WaSH Water, Sanitation & Hygiene WASHCO WaSH Committee (community level) WB World Bank WIF WaSH Implementation Framework WMP Woreda Managed Project WRDF Water Resources Development Fund WWC Woreda WaSH Consultant WWT Woreda WaSH Team ZWCO Zonal WaSH Coordination Office

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1. Executive summary One WaSH National Program (OWNP) advocates for one plan, one budget, one reporting system and one Consolidated WaSH Account (CWA). OWNP-CWA program is financed by the Government of Ethiopia and Development Partners (AfDB, DFID, World Bank and UNICEF) that started with the program development objectives of “Increased access to improved water supply and sanitation services for residents in participating Woredas, towns and communities in Ethiopia”. The program is focused on providing water and sanitation service to 382 woredas and 144 medium and small towns in all regions through implementation of its four major components; (1) Rural WaSH, (2) Urban WaSH, (3) Institutional WaSH and (4) program management and capacity building.

Rural Water Supply: Implementation of the rural community WaSH has shown progress in the past nine months. In 1st, 2nd and 3rd quarters of 2008, a total of 1660 new, 79 expansions from existing scheme and 251 rehabilitation of rural water supply schemes have been constructed creating access to improved water supply services to a total of 399,146 rural communities. Compared to the nine month plan of constructing and rehabilitating 7352 rural water supply schemes, the progress however requires further improvement which shows a completion performance of 27%. Progress is expected to show an increment when the 1937 rural water supply schemes that are under different stages of construction are completed. In general, at the end of the third quarter the cumulative number of newly constructed water supply schemes has reached to 7133. In addition the numbers of Rehabilitated nonfunctional water supply schemes and completed expansions from existing schemes have also increased to 113 and to 330 respectively. So far, since the launch of the program access to rural water supply is created to about 1.82 million people.

Rural Community Sanitation: During the past nine months, regions were engaged in provision of community sanitation and hygiene (S&H) trainings and awareness creation activities to enable rural communities construct and upgrade sanitation and hygiene facilities. Accordingly, 30,292 communities were trained on H&S and was able to complete construction of 300,3321 improved HH sanitation facilities with an equivalent beneficiary number of 1,477,930. The cumulative to date constructed improved HH latrine have reached 325,719 and accordingly 1,604,915 rural communities have so far benefited from the constructed improved HH latrines. However, the data reliability issue from regions particularly Oromia and Amhara regions is still a concern. As a result the total data from Oromia region and the third quarter data from Amhara regions is not considered in this report considering it will be incorporated in the coming quarter once data is verified by the regions.

School WaSH: With regards to Institutional WaSH facilities, a total of 381 school water supply facilities are managed to pass the procurement process and enter in to contractual agreements and construction for the 186 is completed showing a performance of 28% from the nine month plan. In addition to this, 32 water supply schemes are rehabilitated in the past nine months. Concerning school sanitation and hygiene facilities, in the past nine months a total of 340 new improved school latrines are completed and 426 of the latrine facilities are found at different stages of construction. Compared with the nine month plan of constructing 531 new improved latrines and upgrading of 91 unimproved latrines to improved latrines, the completion performance shows a percentage of 55%. Constructions of 16 solid waste disposal pits are also completed in the past nine months. A total of 520 schools have so far benefited both from water

1 The data from Oromia region is not considered as the verification is not yet completed. In addition Amhara region’s 3rd quarter data is also left for further verification from the region. NATIONAL WASH COORDINATION OFFICE 1

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supply schemes and sanitation facilities. Out of this, 213 schools have been provided with access to water supply facility while the remaining 307 schools are provided with access to improved latrine facilities.

WaSH for Health Facilities: According to the summary of reports submitted from regional health bureaus 211 WaSH facilities have been constructed and rehabilitated in the past nine months. Out of this, 31 are Water supply facilities and 180 are sanitation facilities which include 140 improved latrines and 40 incinerators and placenta pits. Compared with the nine month plan of constructing 516 WS facilities and 1367 sanitation facilities the performance is limited to 6% and 13% respectively. The slow implementation is mainly due to the late disbursement of regional BoFEDs to implementing woredas, poor performance of contractors and delayed procurement processes. Similarly, the regional progress on Health facility sanitation facility is quite low for most of the regions. Except Tigray region that accomplished 110% of its nine month plan the performance in the remaining regions requires urgent attention and supervision particularly for Oromia, SNNP, Afar, Gambella, DD and Harrar Regions. A total of 286 health facilities have so far benefited both from water supply schemes and sanitation facilities. Out of this 31 health facilities have been provided with access to water supply facility while the remaining 255 health facilities are provided with access to improved latrine facilities. Urban WaSH: Out of the 20 towns, one town is under construction while the rest 19 medium towns’ water supply and sanitation projects are under different procurement stages to recruit TWC. Preparatory activities for the urban WaSH component of the program have started in all the 124 small towns. Accordingly out of the planned 43 boreholes in the past nine months it was managed to complete drilling of 22 boreholes and a total of 49 boreholes have passed the procurement stage and are under different stages of construction in Oromya, Amhara and Tigray regions. So far including last year’s achievement, a total of 44 water supply sources have been developed. With regards to urban community sanitation a total of 38 public latrines and 32 communal latrines were planned to be constructed in the past nine months. Accordingly it was managed to complete 8 public latrines and was able to benefit about 8,000 small town residents. In addition, a total of 46 public and 5 communal latrines are also under different stages of construction. Regions are also under procurement process for construction of 25 latrines.

Program management: The program is a coordinated effort of the Water, Education, Health and Finance Sectors at Federal, Regional and Woreda level. In accordance with this, the National WaSH Steering Committee (NWSC) chaired by the minister of MoWIE has conducted two meetings to discuss on the outstanding issues and accordingly has passed on important decisions which majorly focus on improving the coordination situation of the program, expediting important procurements and generally improving the progress of the program. The NWTT and the NWCO at federal level are also moving forward to insure implementation of the decisions of the NWSC. Similarly at region level although not on a regular bases the RWSC meets to review the progress of the program. PMU’s at federal and regional level are almost fully staffed with the required professionals.

Relatively good progress is observed in this quarter. Compared to the last two quarters fund utilization (363.02million), this quarter’s utilization has shown quite a promising increase which is actually equivalent to 86% of the 1st and 2nd quarter utilization. However, the progress is not to the required level compared to the cumulative nine month plan. Out of the 2.29 billion birr that was planned to be disbursed on the past three quarters of 2008 EFY, 676.99 million birr was managed to be disbursed which shows a budget utilization performance of 29%. This utilization progress requires due attention and follow up from federal and regional program implementing and coordination structures. Unsatisfactory program

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implementation against plan due to a number of backlogs from the first and second quarter, delay in procurement of vehicles and Motor bicycles and weak program follow-up and monitoring were among the factors that contributed for the slow utilization rate. As a result, strong follow-up from the NWSC and RWSC and increased commitment from PMU’s to expedite implementation of the program will be vital.

Considerable progress has been made from time to time. Environmental and Social Safeguards issues have got considerable emphasis by most of the OWNP- CWA implementing agencies. MoWIE has deployed four safeguards experts (two environmental and two social), dedicated for the OWNP-CWA. These experts have extensively provided technical support to program regions both in a separate way and jointly with the Bank safeguard team. In the same way, except in the case of Harari region, all the respective regional WaSH Bureaus have emplaced at least one safeguards expert. The MoWIE, with technical support from the World Bank has provided environmental and social safeguards training for about 56 federal and regional experts. Besides, the Federal safeguard experts have received and participated in workshops which were organized by the World Bank. Oromia, Tigray and SNNP regional WaSH Bureaus have also cascaded the safeguards training down to their respective zonal and Woreda level experts. Environmental and Social Screening (ESS) has been conducted for about 531 sub projects; of which 174 of them has been approved by the respective Regional Environmental Protection and Land Administration Authorities (REPLA). Among other things, very late response for the recruitment/assignment of safeguards experts, logistic constraints and assignment of safeguards experts on other duties were some of the major factors that has contributed for the lower ESS performance. Overall, although there were encouraging progresses as compared to the previous WSSP, it can be inferred that the concern given to Environmental and Social safeguards compliance is not yet at the required level. Accordingly, all the OWNP-CWA implementing agencies at all levels are required to give due emphasis for safeguards compliances; focusing on the requirements of ESS, ESMP implementation, proper compensation and on environmental and social safeguards reporting. It should also be noted that safeguards issues need to be addressed in accordance to the ESMF and RPF documents throughout the program implementation processes.

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2. Introduction

2.1. General Information One WaSH National Program (OWNP) advocates for one plan, one budget, one reporting system and one Consolidated WaSH Account (CWA). The government of Ethiopia, together with sector development partners has taken up the challenge to enable the Water, Sanitation and Hygiene sub sector to move from a project based approach to a more comprehensive and programmatic (sector wide approach) approach. The effort here includes the signing of MoU among the WaSH sector institutions (March 2006), the signing of WaSH implementation framework (March 2013), the preparation of the One WaSH program document (August 2013), the documentation of lessons from the closed projects (AfDB, IDA/DFID, April 2014) and more recently the preparation of the WaSH program Operations Manual (POM, Sept. 2014). OWNP is the government of Ethiopia’s flag ship program for the sub sector to be financed with multiple channels of which the use of the government of Ethiopia mainstream financing (Channel 1B) is one of them.

To guide the implementation of the CWA Program Operations Manual (POM) was prepared by the National WaSH Coordination Office and was endorsed by all pooling partners (AfDB, DFID, IDA, and UNICEF) that have agreed to pool their resource in to a Consolidated WaSH Account (CWA) to finance part of the National Program.

Table 1: Program information

Program name: One WaSH National Program Consolidated WaSH Account Program development “Increased access to improved water supply and sanitation services for objective residents in participating Woredas, towns and communities in Ethiopia” Program Duration Five Years 2014 – 2018 Project Commencement 2014/15 Financers GoE, Communities, AfDB, DFID, WB, UNICEF Intervention Area: 382 Rural Woredas and 144 urban towns (1232 Small towns & 20 medium towns) Program Components: Rural and institutional WaSH, Urban WaSH and Program management and Capacity Building Program Direct 5.96 million (3.8 million rural and 2.16 million urban) Beneficiaries: Program Budget: USD 438.7 million (Birr 8.627 billion) Budget Allocation: 70% for R-WaSH , 20% U-WaSH , 10% Program Support

2.2. Program Components

To achieve its development objectives, the program supports four broad components, the Rural WaSH, the Urban WaSH, Institutional WaSH and the Program Management and Capacity Building components. Each of the

2Out of the 124 small towns covered under the program, 42 small towns were planned to be covered in Amhara Region. However, the Worgessa Town is excluded from the program considering it is being undertaken by other NGO which reduce the total number of small towns to 41. Accordingly, the total number of small town supported by the program has reduced from 124 to 123. NATIONAL WASH PROGRAM COORDINATION OFFICE 3

rd OWNP – CWA EFY 2008 3 Quarter Progress report first two program components are further divided into different sub-components to address the Water supply, the sanitation and the hygiene perspectives at both household/community and institution level. 1. Rural WaSH- aims to improve access to safe water supply and sanitation services, and to promote improved hygiene practice in rural areas of selected woredas at community level 2. Urban WaSH- aims to improve access to water supply and sanitation services in urban areas (small and medium towns), and to strengthen the capacity of WaSH officials to plan and manage these services in a sustainable manner. 3. Institutional WaSH- aims to improve access to safe water supply and sanitation services, and to promote improved hygiene practice in institution (health facility and schools) level. 4. Program management and capacity building- aims to support and build the capacity of WaSH agencies at federal, regional, and local government levels to plan, implement, and manage water supply and sanitation services under their jurisdiction.

2.3. Program Beneficiaries

The program targets to provide access to improved water supply and sanitation services for a total of 5.96 million people. Out of this, 3.8 million are rural beneficiaries and the remaining 2.16 million are urban beneficiaries. In addition the program also provides water supply and sanitation service for a total of 10,380 Health facilities and primary and secondary schools.

The primary Program beneficiaries are rural and urban residents in participating 382 Woredas and 144 small & medium towns in Ethiopia. The Program will provide benefits in the form of improved water supply, sanitation and hygiene service to rural and urban communities.

Table 2- National WaSH Program CWA selected woredas and small towns

S.No. Regions No. Woredas No. Small Towns No. Medium Towns 1. Oromiya 140 36 10 2. Amhara 89 42 1 3. Tigray 26 8 1 4. SNNP 68 20 6 5. Benishangul Gumuz 7 2 1 6. Gambella 6 4 1 7. Afar 11 4 - 8. Somali 28 8 - 9. Harari 3 0 - 10. Dire Dawa 4 0 - Total 382 124 20

2.4. Allocation of budget 2.4.1. Program Components and Outputs through CWA Financing The components and outputs of the OWNP that will be supported through the CWA over a five year period (July 2014 –June 2019) from funding received from the AfDB, DFID, UNICEF, the WB and 10% contribution from the GoE to the CWA with indicative earmarked allocations are provided in the following table.

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Table 3- Estimated cost of Program Components and expected Outputs

Total Financing from million USD) Compone Component Outputs No. Est. cost nt name AfDB DFID GOE UNICEF WB (mill USD) 24,227 rural water supply facilities (17,915 new water supply schemes constructed and 6,312 existing water Rural A 235.1 59.5 69.8 23.8 82 supply facilities rehabilitated) WaSH 687,950 new household sanitation facilities built through promotion carried out under the program. 123 small town water supplies improved 123 small towns will have improved sanitation facilities Urban B 129.7 - 32.9 11.8 - 85 in low income areas and public latrines and/or seepage WaSH management system. 20 medium towns water supply improved 1,220 new and rehabilitated water supply facilities for health centers/posts 2,225 new and rehabilitated sanitation facilities for Institution health centers/posts, gender segregated C 84.5 19.6 19.7 7.2 10 28 al WaSH 3,600 new and rehabilitated water supply facilities for schools 3,335 new and rehabilitated sanitation facilities for schools (stance/student ratio -1:50), gender segregated Over 24,225 new legal WaSHCOMs (with 50% women members) 90% consolidated reports prepared at KWT, WWT, Program RWCO and NWCO levels on a monthly, quarterly and Managem annual basis D ent and 35.7 13.0 9.2 3.5 - 10 70% of total) schools teaching hygiene and sanitation Capacity using new curriculum Building 7,835 woreda/zonal/regional /town staff trained (by gender) in relevant skills 16 TVETCs/HSCs supported to offer WaSH courses Total 485.0 92.1 131.6 46.3 10.0 205.0

Note: - financing from government is estimated contribution from the urban and rural beneficiaries

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2.4.2. Program Indicative budget allocation to implementing structures

Table 4- National WaSH Program Indicative Budget Allocation (for 2014-2018)

5 year allocated 5 year allocated budget No Description budget (million)USD$ (million)ETH Birr 1. Ministry of Water, Irrigation and Electricity (MoWIE) 17,220,752 338,647,570 2. Water Resources Development Fund (WRDF) 44,464,590 874,400,000 3. Regional Water Supply Budget 265,412,998 5,219,369,566 4. Ministry of Health (MoH) 1,379,049 27,119,123 5. Regional Hygiene and Sanitation / health facilities 62,426,617 1,227,624,830 6. Ministry of Education (MoE) 942,754 18,539,342 7. Regional Hygiene/school facilities 43,978,385 864,838,736 8. Ministry of Finance Economic Corporation (MoFEC) 273,414 5,376,714 9. Bureau of Finance Economic Development (BoFED) 2,601,441 51,157,557 10. Total Budget 438,700,000 8,627,073,440

From the total budget of 8,627,073,440 birr 85.35% is allocated to regions

2.5. Reporting Period

The reporting period of the program is from July 2007 to December end 2008 EFY

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3. Program management and capacity building

3.1. Program Coordination

The Program Guidance, Oversight and Coordination at all levels is important for the proper implementation of the program as the program is a coordinated effort of the Water, Education, Health and Finance Sectors Federal, Regional and Woreda level. In accordance with this, a National WaSH Steering Committee (NWSC) is established and is chaired by the minister of MoWIE. Members of the NWSC are state ministers of the three WaSH sector ministries, MoFEC and Director for WRDF. The committee is providing guidance for the proper functioning of the M&E of the program and the establishment and functioning of WaSH structures at all levels. During the reporting quarter the NWSC has reviewed and endorsed the 2008 annual CWA plan and budget. The committee has also conducted two meetings to review implementation progress of the program, discuss on outstanding issues and provide decision and directions to move the program forward. Some of the decisions and directions from the meetings include the establishment of the RWCO, strengthening of the NWCO and the NWTT, expedited implementation of procurements such as vehicles and Town and Woreda consultants, supportive supervision of the NWTT on the preparation for 2008 planning and identification of key issues, resolving the issue of perdiam, review of phase I and revision of phase II One WaSH National Program document based on the GTP II targets. Following the steering committee meeting the NWTT has also conducted its meeting to review the program, prepare agendas for NWSC and discuss on way forward on the steering committee actions.

Regions have similarly established Regional WaSH Steering Committees. Its members are bureau heads and process owner for WaSH section from the bureau of Water, Education, Health and Finance; in some region bureau of Women and children affairs are member of the steering committee. The regional steering committee has endorsed 2008 regional consolidated physical and financial plan. However, undertaking a regular meeting by the RWSC to review the implementation status of the program is not to the required level. Recognizing the requirement of a close follow-up to the program, the national steering committee has agreed to closely follow the program on regular bases and invite the regional WaSH steering Committee to discuss on the gaps identified on the implementation status of all regions by the federal WaSH sector supportive supervision teams. The meeting is tentatively scheduled for end of this year.

Following the decision of the steering committee to establish RWCO, a ToR indicating the responsibility of the office, the staffing requirement etc was prepared by the NWCO and was approved by MoFEC. Accordingly, regions are formally communicated with the approved structure and are under process for recruiting of RWCO staffs as approved by MoFEC.

Coordination Office: The National WaSH Coordination Office is based at MoWIE and is coordinating the four sector ministries and regional WaSH coordination offices. Accordingly, the office was engaged in the preparation and consolidation physical and financial Work Plans and reports in annual and quarterly bases, organizing Joint review missions in collaboration with development partners, the office also organized JTR 9 followed by MSF 7 and National WaSH Steering Committee and technical team conducted their meetings with the organization of NWCO. The office has also organized training and monitoring and evaluation team support field visit on CWA program reporting and planning formats to program implementing structures both at federal and regional level. Establishment of the RWCO differs from region to region. Most of the regional Steering Committees have delegated the water sector PMUs to take the responsibilities of the program coordination, on top of their regular duties and responsibilities while Amhara, Dire Dawa, Harari and Somali regions have assigned regional WaSH coordinator. Following the decision of the steering committee to establish RWCO and

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to strengthen the NWCO, a ToR indicating the responsibilities of the offices, the structures, the staffing requirement etc was prepared by the NWCO and was approved by MoFEC. Accordingly, regions are formally communicated with the approved structure. The recruitment process of approved coordination office staffing package at federal and regional levels is under progress and is expected to finalize by the end of June, 2008 EFY.

Administrative bodies at woreda level (Woreda WaSH Teams) are established in all the program woredas and play crucial role in the implementation of the program. Although, the high turnover of Woreda cabinet (WWT members) affects the follow up of the program at Woreda level, regions are trying their best to provide replacements. Taking this in to consideration regions are also organizing awareness workshops.

With regards to program implementation support to Medium Towns, the coordination and management arrangement is by WRDF and the program is coordinated by the Project Monitoring and Evaluation Core Process of the Water Resources Development Fund Office.

Table 5: Program Coordination Status at Woreda and Small Town Level

Program Coordination Status at Woreda and Small Town Level Regions Amhara Harari Oromia Afar Bshangul D/dawa SNNP Tigray Gambella Somali TOTAL

Number of woredas 89 3 140 11 7 4 68 26 6 28 382 woredas with WWT 89 3 140 11 7 4 68 26 6 28 382 woredas with WWC 89 3 0 In waiting no 28 process obj. woredas with CFTS * 3 0 In 4 0 26 0 28 61 process woredas with 89 3 76 0 7 4 26 6 28 239 WASHCO No of Towns 42 36 4 2 20 8 4 8 124

Towns with TWC 12 1 20 0 18 51

Town With Water 29 1 0 4 2 8 8 4 56 Board

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Table 6 - Program coordination status at different level

Establishment of Regularity of meetings for NWCO WaSHTT WaSHSC Technical Committee Steering Committee Yes/No Yes/No Yes/No Yes/No Yes/No At Federal level Y Y Y Y Y

Establishment of Regularity of meetings for At Region RWCO WaSH TT WaSH SC Technical Committee Steering Committee level Yes/No Yes/No Yes/No Yes/No Yes/No 1 Oromiya * Y Y Y Y 2 Amhara * Y Y Y Y 3 SNNP * Y Y Y Y 4 Tigray * Y Y Y Y 5 Afar * Y Y Y Y 6 Somali * Y Y Y Y 7 B.G * Y Y Y Y 8 Gambella * Y Y Y Y 9 Harari * Y Y Y Y 10 Dire Dawa * Y Y Y Y * Delegated to Water Bureau

3.2. Staffing, Logistics and Capacity building 3.2.1. Staffing

Staffing at Federal WaSH PMUs:- staffing plan package of the program for federal and regional WaSH implementing structures was prepared by the NWCO and approved by MoFEC. In accordance with the approved staffing plan, the Federal Water, Education and Health sectors PMU have deployed the critical positions. Out of the approved 37 positions for the Federal Water PMU, 35 staffs are so far deployed. From the approved three staffs for MoH and MoE PMUs each, two staffs are hired for the program in each ministries. Although, MoH and MoE have repeatedly tried to fill the Water supply specialist position, they are not able to recruit the specialist due to imbalance between the required experience and the salary scale. In addition to the above mentioned contract staffs, program implementations are supported by the government permanent staffs.

Staffing at regional Water bureaus PMU:- Water PMUs in all regions are also progressing well in deploying their required professionals. In most of the region’s key staffs at Regional Water Bureau (regional PMU coordinators, Procurement specialists, Rural and Urban Technical specialists, Contract Management Specialists, Financial specialists and M&E specialists) are onboard. 27 staffs were approved for each of Amhara, SNNP and Oromiya regions. Accordingly; the regions have so far filled around 78%, 74% and 96% of the required staffs respectively. From the approved 19 staffs for Tigray, Somali and Afar, the first two have deployed all the required staffs while Afar region has filled 53% of the required staffs. For Gambella, Benshangul Gumuz, Harari

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and Dire Dawa the approved staffs were 13; except Harari the other regions are in progress in deploying the approved staff number.

Concerning WRDF who is responsible for the 20 medium towns the recruitment of technical specialist, senior procurement management specialist, financial management coordinator and senior accountant is finalized.

Staffing at regional Health PMU:- At regional level, MoFEC approved 4 staffs for Oromia, 3 staffs for each of Amhara, Tigray and SNNP and 1 staff for each of Afar, Somali, Gambella, B/Gumuz, Harrar and DD regional Health bureau PMUs. Accordingly, all the regional Health Bureau PMUs have deployed/assigned the approved staffs. Despite the fact that the emerging regions are approved for 1 staff, regional health bureaus like Afar are requesting 1 additional staff for managing financial issues and Gambella are requesting 2 staffs to manage program issues in remote woredas like Job and Akobo. Oromia regional Health bureau has not recruited the Senior Water Supply engineer which was expected to be finalized before end of January. However, the position is vacant and needs to be recruited in the coming 4th quarter. Lack of responsive candidate that can fulfill the required experience and competence with the approved benefit package for regional health bureau staff is noted to be the major reason for the delay. On top of that, the regional health bureau has reported that they are suffering from lack of enough program staffs that can consolidate report and support the program at zonal level. In nut- shell, out of the approved 19 PMU staffs for all the Regional Health Bureaus 18 PMU staffs have been deployed for the implementation of the OWNP-CWA. Please refer table 3 for more information.

Staffing at regional Education bureaus PMU:- SNNP, Tigray and Somalie regional education bureaus have recruited both sanitation and hygiene, and water supply specialists and as well as Oromia region has recruited both monitoring and evaluation, and sanitation and hygiene specialists. And also Amhara and Afar regional education bureaus have recruited only sanitation and hygiene specialist. Overall, ten technical specialists (7 hygiene and sanitation specialists and 3 water supply specialists) have been hired in these regions. Even though the required all contract staffs did not fulfilled at the regional level, all the regional education bureaus has assigned WaSH focal persons from their permanent staffs to coordinate the PMU and the program implementation.

Staffing at BoFED:- With regards to Regional Finance Bureaus the financial management specialists approved by MoFEC are deployed in all the regions. In addition, MoFEC has accepted the request of SNNP and Oromiya regional BoFED to recruit zonal accountants. Based on the approval they recruited the accountants in order to facilitate the financial flow and report on time.

Table 7- Man power at Federal and regional level

A Man power(Federal level) Required Approved Available # sector/office position staffing number of Action plan( month and date) for filling the staffing gap titles number staffs 1 NWCO 5 5 2 December, 2015 2 MoWIE 37 37 34 December, 2015 3 MoH 3 3 3 4 MoE 3 3 2 November, 2015

B Man power(Regional level)

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Bensh Dire Tigra Gamb Amhara Harari Oromia Afar SNNP Somali angul Dawa y ella no of staff to be 1 1 1 1 1 1 1 1 1 1 assigned RWCO available no of staff 1 1 1 action plan All regions are waiting for the approval of the RWCO structure at region level no of staff to be 27 13 27 19 13 13 19 27 13 19 Regional assigned water PMU available no of staff 27 13 23 10 7 9 19 20 8 19 action plan no of staff to be 3 1 4 1 1 1 3 3 2 1 Regional assigned Health available no of staff 3 1 3 1 1 1 3 3 2 1 PMU action plan no of staff to be 2 3 2 2 2 2 2 2 assigned available no of staff 1 2 1 2 2 2 Regional Education End End End of End of End of PMU of of Action plan May, May, May, May, May, 2016 2016 2016 2016 2016 no of staff to be 2 2 2 1 1 2 2 2 2 2 assigned BoFED available no of staff 2 2 2 1 1 1 2 2 2 2 action plan

3.2.2. Logistics

In all regions including Federal WaSH sectors the Program Implementation and coordination units are functioning in a conducive working environment with respect to office, office equipment’s and furniture. Major gaps in this regard are lack of field vehicles and Motor bicycles both at federal, regional and woreda level. This has constrained implementing regions in their proper and regular implementation support to the widely disbursed program woredas and small towns. To address this issue the PMU at the MoWIE is processing bulk procurement for both the vehicles and Motorbikes. Currently contract agreement for the procurement of both Motorbikes and vehicles are signed and LC was opened at the national bank of Ethiopia.

3.2.3. Capacity building and program awareness

Capacity building is one of the major components of the Program which contributes for the effective and efficient performance of the program. In fact, this major component is the continuation of the last year activities to ensure the sustainability of constructed and rehabilitated/expanded water supply, sanitation and hygiene facilities and promotion of community lead total sanitation and hygiene (CLTSH) approach in order to achieve ODF free kebeles both in rural and urban areas.

In the last 9 months experience sharing, workshops, trainings and forums were organized on operation and maintenance, financial management, procurement management, Environment and safeguards, Sanitation marketing, Integrated Urban sanitation and hygiene, Hygiene and Environmental Health trainings for about 46,139 Participants in last 9 months period of the 2008 EFY. At federal level abroad short term trainings and experience sharing were organized by MoWIE and MoFED on advanced program management and advanced financial management courses. The participants were from federal

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OWNP – CWA EFY 2008 3rd Quarter Progress report

and regional respective bureaus. MoH and MoE are also on the process of preparing abroad training program for their respective regional bureaus.

3.2.3.1. Capacity Building of water sector

The total numbers of trainings provided at regional Water PMUs were about 1091 trainees from the planned 1030. Accordingly Dire dawa gives training on Creating more clarification about the concept of WaSH and Water Board Committees for about 352 trainees, Gambela also gives training on awareness creation workshop for 213 trainees , SNNP train on Program awareness and reporting system for 250 trainees, Oromia train on OWNP Technical and financial & Reporting for 34 trainees, Harar also gives training on Training on Procurement, contract management 27 trainees, Gambela trains on awareness creation workshop for 213 trainees and Benishangul also gives training on OWNP-CWA report, M&E for 2 trainees. In addition to regional trainings, some capacity building works were given at woreda level for about 3364 trainees in this quarter which makes the cumulative trainee increase to 11, 047 trainees . In capacity building for woredas, Tigrai region takes the lion share by giving training for about 2933 trainees in Concept of WaSH, Role of WaSHco in WaSH implementation and others Benishangul region also gives training for about 181 trainees on OWNP Consolidated WaSH ,Account reporting format , Gambela region also gives training for about 250 trainees on WaSHCOM legalization etc and the remaining regions does not give training.

3.2.3.2. Capacity Building of Education sector

Capacity building delivered by the planning and resource mobilization directorate was two times review meetings (1st and 2nd quarter) with Regional Planning Heads, WASH Specialists and Monitoring and Evaluation Specialists. In addition to this, different awareness creation sessions have provided by regional WaSH specialists and WaSH focal persons to zones and woredas on different topics. Cumulatively, up to this quarter in this fiscal year, regions has reached a total of 15,847 participants from Zonal and Woreda Administration office and Education office, Zonal and Woreda WaSH focal persons and Supervisors, School WaSH club members, HEWs, Kebele members, students and school teachers.

3.2.3.3. Capacity Building of Health sector

The 9 months performance at federal level reveals that 567 participants were given training on different themes of hygiene and sanitation. At regional level: According to the submitted reports from regional Health Bureaus, 7 out of the 10 regions (except Somali, Dire Dawa and Somali regional health bureaus) have reported on capacity building activities. In nine months’ time it was managed to build the capacities of around 30292 from the planned 14938 (more than 200%) training participants. Therefore, this quarter performance is 1644 participants on different hygiene and sanitation themes. Among the quarters the 2nd quarter accounts the largest share of the performance (21,003 training participants).

According to the reports, Oromia is the highest performing (9910) followed by Amhara (6212) and SNNP takes the 3rd rank. Afar, Dire Dawa and B/Gumuze accounts 1,053 training participants. The following photo was taken from the capacity building training on Sanitation Marketing in Tigray.

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Please refer Annex I - for the capacity building activities done by each sectors.

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rd OWNP – CWA EFY 2008 3 Quarter Progress report

4. Program Implementation Progress 4.1. Rural Water Supply, Sanitation and Hygiene (R-WaSH): 4.1.1. Rural Community Water Supply

Implementation of the rural community water supply has shown progress in the past nine months. In 1st, 2nd and 3rd quarters of 2008, a total of 1660 new, 79 expansions from existing scheme and 251 rehabilitation of rural water supply schemes have been constructed creating access to improved water supply services to a total of 399,146 rural communities. Among the completed new water supply schemes 379 are hand dug wells, 831 are spring on spots, 314 are shallow wells, 38 are deep boreholes, 8 are rural piped systems and 90 are community rope pumps. A total of 1937 rural water supply schemes are also under different stages of construction. Compared to the nine month plan of constructing and rehabilitating 7352 rural water supply schemes, the progress however requires further improvement which shows a completion performance of 27%. Out of the total nine month plan for rural Water supply facilities, The case of Tashi PA in Seharti Samre Woreda, Tigray Region 64% (4738) WS schemes Tashi is a Kebele found in Seharti-Samre Woreda 50 KM to South West from Mekelle town. were planned by Amhara One of the Villages in Tashi kebele is Gunfal village had chronic water supply problem. region. The fact that there Population of the village or the beneficiaries is 680 of which 365 are females and 333 males and was quite a slow progress 1 primary school. The type of scheme constructed is gravity spring with RPS. The village previously used from distance areas both from unprotected river and scanty source sharing with (13%) compared with the another village paying higher arte. The average distance to travel for water was around two plan in this region is the hours (round trip) and spent considerable time queuing to fetch water. In addition to the village major reason that residents, Gunfal primary school was not having any water supply source. To solve this contributes for the overall problem the village selected in One WaSH National Program. The community participated starting from site selection and and there was highest participation during implementation slow progress of rural particularly in access road construction. Cash contribution up to now is Birr 1000.00. The total water supply. This was cost paid for construction of the RPS Birr 1,347,320.61. mainly due to the a planning issue that did not consider harvesting seasons which resulted in pending of construction until the season is passed. Currently, contractors have started full scale Community ownership is good in the village WaSHcos are established (6 members 3 female and 3 male and vice chair is women), the water scheme is fenced, Guard is deployed and they had implementation and a bank account for O & M and deposit Birr 1,000.00 Social & environmental safeguard is number of new water implemented based the guideline & the individual gave his land for the water point on voluntary supply schemes have since it is located on communal land. As the result of completion of this sub project, the burden entered in to construction on women and girls who spent considerable time to fetch water has been significantly reduced. and the slow progress seen Using unprotected water is avoided. School absentee significantly reduced particularly in girls. Previously Sanitation and Hygiene practice in the village was poor due to absence of water and in the past quarters is now this is improved. moving up where a total of 1381 WS schemes are under construction and are expected to be finalized in the coming quarter only in Amhara region.

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Out of the completed 1990 new and rehabilitated water supply schemes Case study of Menafesha village in Yallo Woreda in Afar in the past nine months 31% are Menafesha village is found at Yallo Woreda of the Afar Regional State. The village is reported from Amhara region, 30% located in North-West of the region’s capital, Samara, at a distance of 297 km. The area is categorized in “Kolla” climatic zone with an average altitude of 905 m a.m.s.l and are from Oromia, 23 % are from mean maximum temperature of 30 oc. SNNP, 6 % are from Tigray The village had been selected to participate in the previous WaSH program. regions. The remaining 10% is the Unfortunately, the program had phased out before the bidding process for contracting of contribution of B/Gumuz, rural piping system (RPS) was completed. Therefore, the Region’s WaSH Steering Gambella, Somali, DD and Harari Committee has selected Yallo Woreda to participate in the One WaSH program (OWNP- CWA), so as to complete the previously started activities. regions. The water source for the project (RPS) is a deep well with discharge of 16 lt/sec. The Although 3 RPSs are reported to be project comprises the construction of 6 water points each with 6 faucets, 3 cattle troughs, supply and laying of 2,864 meter transmission and 2,535 meter distribution lines, supply under construction in Afar region, and installation of electromechanical equipment as well as construction of two reservoirs no completion of Water supply with capacity of 50 m3 and 25 m3 for Menafesha and Rekrek community, located in the scheme is reported so far which vicinity of the water well. Currently, the project is under construction with overall progress of 20%. It is believed that the project will benefit 1,914 people and also one points the need for closer school & one health post when it is completed. The project cost is ETB 4,274,400.48. supervision, support and attention Though the project completion period is 180 days (February 10/2016) after site handing over, the project’s progress is not as it should be, due to poor performance of the to the region. The following figure contractor. Electro mechanical equipment is installed in the well to serve the community illustrates the regional performance temporarily on the spot till the project become operational. Delay to commence of rural water supply for the past construction of the project and low capacity of the contractor are major challenges faced and caused delay in project completion. nine months.

Figure 1: Nine month rural water supply regional performance against plan

In general, at the end of the third quarter (since the start of the project) the cumulative number of newly constructed water supply schemes has reached to 7133. In addition the numbers of Rehabilitated nonfunctional water supply schemes and completed expansions from existing schemes have also increased to 113 and to 330 respectively. So far, since the launch of the program access to rural water supply is created to 1.82 million people. From the total beneficiaries Amhara region takes the lion share followed by Tigray, Oromia and SNNP regions. The following figure shows the number of beneficiaries in each regions.

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Figure 2: Nine month rural water supply regional performance against plan

4.1.2. Rural Community Sanitation and Hygiene

In the last 9 months of 2008 EFY, regions were engaged in community sanitation and hygiene (S&H) trainings and awareness creations to enable rural communities construct and upgrade sanitation and hygiene facilities. Accordingly, 30,292 communities were trained on H&S and was able to complete construction of 300,3323 improved HH sanitation facilities with an equivalent beneficiary number of 1,477,930. The cumulative to date constructed improved HH latrine have reached 325,719 and accordingly 1,604,915 rural communities have so far benefited from the constructed improved HH latrines.

According to the compiled regional reports, the progress among regions varies. As described in the figure below, out of 10 OWNP implementing regions Oromiya, Amhara SNNP, Tigray, B/Gumuz, Dire Dawa and Harari regions have reported performance of rural community HH sanitation and hygiene. However, reliability of reported data is a major concern from MoH, particularly for Oromiya and Amhara regions. This was resulted mainly because of failure to consider baseline data and mixing up of CWA and other program/project contributions. For the embellished data the national PMU in MoH has been frequently communicating the Oromia regional health bureau to verify the data and accordingly the Ministery is expecting the data to be corrected. Similarly, Amhara region is also communicated to verify the inflated 3rd quarter report during the nine month review meeting of MoH which was conducted in Mekele.

Figure 3: Regional progress on community sanitation and hygiene

3 The data from Oromia region is not considered as the verification is not yet completed. In addition Amhara region’s 3rd quarter data is also left for further verification from the region.

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OWNP – CWA EFY 2008 3rd Quarter Progress report

As described in the figure Amhara and Tigray regions take the lion share of the achievement with a total percentage of 96%. The remaining 4% goes to Benshangul, DD and Harari regions. However, progress in Afar, Gambella and Somali regions require serious attention as they have made no progress so far.

4.1.3. Rural Institutional WaSH

A. School WaSH: Construction of 697 new school water supply facilities and rehabilitation of 205 water supply facilities is planned for EFY 2008 of which, 666 new water schemes were planned to be constructed during the past nine months. Accordingly, a total of 381 school water supply facilities are managed to pass the procurement process and enter in to contractual agreements and construction for the 186 is completed showing a performance of 28% of the nine month plan. 161 of the schemes are found at different stages of construction where 68 of the schemes have a completion status of below 50% and the remaining 93 of the schemes have achieved above 50%. About 34 school water supply schemes are also found on contractual agreement while 95 water facilities are found on bidding stage. In addition to this, 32 water supply schemes are rehabilitated in the past nine months.

Case of Alage Gimbechu Woira Boya Danshe and Gashkola primary schools in SNNPR region

Alage Gimbechu primary school is located in Shashego woreda (one of the 68 CWA woredas found in SNNP Region). It is located 34 km away from Hossana town, the capital city of Hadiya Zone. The construction of one latrine was completed using CWA budget in this school with total expense of birr 113,333. Previously, the existing latrine facility was under standard, unhygienic and lacks privacy. Because of this, students were not feeling privacy to use toilets during the break time. They used to defecate in the open field of the school compound. A total of 599 students have benefited from the construction of this latrine facility.

Woiraboya Danshe is a primary school found in Kedida Gamela woreda 12.5 Km away from Durame, the capital of the woreda and Kembata tembaro zone of SNNPR. The school has 381 male and 388 female students. Previously, the school had very substandard latrine which was not separate for male and female students. As a result of this, female students were not comfortable and this was affecting the teaching and learning process. To alleviate the problem the OWNP-CWA with its regional and woreda education office and Woreda WaSH Team s ETB a four sit separate latrine for female and men with hand washing facility is constructed.

The program has also provided a water supply facility to Gashkola primary school found in similar woreda (Kedida Gamela woreda). Previously the school was facing hygiene and sanitation issues as a result of shortage of water for drinking, hand washing and cleaning the latrine. To address the problem extension of 950 meter pipeline extension from an existing water source was done a water point was constructed with a total cost of 28,923 ETB. As a result of this intervention it was managed to benefit the school community which include 742 male and 560 female students.

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Figure 4: Nine month progress report on school water supply facilities by regions, 2016

Concerning school sanitation and hygiene facilities, in the past nine months a total of 786 school latrine facilities are managed to pass the procurement process and enter in to contractual agreements. Out of these, about 340 new improved school latrines are completed and 426 of the latrine facilities are found at different stages of construction. While construction of 20 latrine facilities are found on contractual agreement 125 latrine facilities are found on bidding stage. Compared with the nine month plan of constructing 531 new improved latrines and upgrading of 91 unimproved latrines to improved latrines, the completion performance shows a percentage of 55%. Although 81 new school hand washing facilities were planned to be constructed in this nine month, it was managed complete the construction of 340 hand washing facilities 426 hand washing facilities are also under different stages of construction. Constructions of 16 solid waste disposal pits are also completed in the past nine months.

The case of Birhan Lekatit primary school, Tigray Region.

Birhan Lekatit primary school is found in Alaje wereda of Tigray region. It is one of the WASH beneficiary school found in the region. Before the implementation of this program students and teachers of this school were not able to access latrine in their compound as there is no any option in the school unless open field. The school communities (teachers, students and other staffs) have been suffering from different diarrheal disease. Likewise, female students were at risk of getting attack while looking for a secret place to urinate or defecate. A teacher (WASH club advisor) described the situation in the following words. “I know, the problem of lacking toilet facilities was more serious for a girl who reaches at menses stage. It was almost impossible for them to change their sanitary pads in the small toilet and in the crowded atmosphere. Because of this, many girls enforced to leave and lose classes during menstruation. And also girls who used sanitary pads were able neither to wash nor to change their sanitary pads in the toilet. Thanks to this program, a newly designed female toilet with a consideration of menstrual hygiene management and also water supply facility is constructed in the school. This creates a favorable environment for students to properly follow their classes. Currently students have trained on school WASH activities and serving as change agent in their school, home, and community. ”

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Figure 5: Nine month progress report on school latrine facilities by regions, 2016

This nine month report revealed that Amhara, Tigray, SNNP and Somali regional education bureaus have better performance in construction of WaSH facilities in relation to other regions. Whereas, Gambella, Dire Dawa, and Benshangul Gumuz regional education bureaus neither construct water supply schemes nor latrine facilities (have not accomplished construction of any WaSH facilities since the inception of this program). In addition to these regions, Oromia region has less performance in construction of school water schemes though around one third of the overall budget is allocated to this region which show the need for special attention for the region.

A total of 520 schools have so far benefited both from water supply schemes and sanitation facilities. Out of this, 213 schools have been provided with access to water supply facility while the remaining 307 schools are provided with access to improved latrine facilities.

B. WaSH for Health Facilities: It is very pivotal to avail all the health facilities with WaSH facilities to improve the quality of health services being offered in facilities. According to the summary of reports submitted from regional health bureaus 211 WaSH facilities have been constructed and rehabilitated in the past nine months. Out of this, 31 are Water supply facilities and 180 are sanitation facilities which include 140 improved latrines and 40 incinerators and placenta pits. Compared with the nine month plan of constructing 516 WS facilities and 1367 sanitation facilities the performance is limited to 6% and 13% respectively. Nonetheless a total of 97 WS facilities and 174 Sanitation facilities are found under different stages of construction. The slow implementation is mainly due to the late disbursement of regional BoFEDs to implementing woredas, poor performance of contractors and delayed procurement processes. Out of 10 OWNP implementing regions, progress on health facility water supply is recorded only in Tigray, B/ Gumuz and Amhara regions. The need for special attention in the other regions is important as their performance compared to their plan is at 0%.

Figure 6: Nine month regional progress of Health facility water supply facilities

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Similarly, the regional progress on Health facility sanitation facility is quite low for most of the regions. Except Tigray region that accomplished 110% of its nine month plan the performance in the remaining regions requires urgent attention and supervision particularly for Oromia, SNNP, Afar, Gambella, DD and Harrar Regions.

Figure 7: Nine month regional progress of Health facility Sanitation facilities

A total of 286 health facilities have so far benefited both from water supply schemes and sanitation facilities. Out of this 31 health facilities have been provided with access to water supply facility while the remaining 255 health facilities are provided with access to improved latrine facilities. The following case study demonstrates the programs contribution in alleviating the sanitation and hygiene situation of program woredas.

The case of Asgeda Tsimbla Woreda in Tigray Region.

Asgede Tsimbla is one of the 28 program Woredas of Tigray region with a population of nearly 160000. The Woreda has 27 kebeles of which only 3 were ODF during the start of the program on 2007 EC. Although there are 23 heath facilities in the woreda it was only one HF with improved latrine facility. The program has helped the Woreda professionals to build capacitate on hygiene & sanitation (CLTSH), ODF verification, whole system in one room (WSR) and community resource people (CRP) so as to create healthy community. The program also helps the Woreda to cascade the training down the primary health care unit (PHCU) on different awareness raising themes. Through the program the woreda has addressed problems related to hygiene and sanitation among the different community based organizations (CBOs), health development army (HDAs), influential people, elderly people, most marginalized and youth in the Woreda. Through the aforementioned capacity building activities the Woreda has declared ODF in 11 kebeles. The program’s capacity building also helped the Woreda to graduate 23,749 model households (which exceeds to 62%), helped to construct 22,380 improved HH latrines (58%) and enhanced 29,540 (77%) households’ hand washing practices. With regard to household water treatment and safe storage 35,860 (93%) of the Woreda households are practicing safe water treatment and storage practices.

Concerning Health facility WaSH, the program has constructed two institutional latrines for health facilities in the Woreda, and constructed 3 shallow boreholes in three health facility. The constructed water and sanitation facilities reduced the grievances raised by the health facility visiting clients and health professionals who are rendering services. The sanitation and water facilities also helped to improve quality of health services being offered in 3 health facilities.

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rd OWNP – CWA EFY 2008 3 Quarter Progress report

Table 8 - Rural Physical activity progress

Planned vs. actual completion status # of For the reporting quarter (3rd quarter) Up to the reporting quarter Planned # Beneficiarie Uo Planned # Status for the quarter (#) 9 month Cumulative status (#)

No Activities[1] (current 9 month s from the M for the under construction performan under construction year) 100% plan 100% completed reporting ce completed <50% >51% completed <50% >51% schemes quarter A Rural Water Supply 1 Rural Household Water supply Study and design of Rural Water supply 1.1 # 208 359 347 80 19 946 741 80 19 system and schemes Construction of new rural water supply 1.2 # 9,736 5032 1136 1293 644 6644 1660 7133 1293 644 schemes 1.2.1 Construction of community Rope pump 890 534 72 33 23 623 90 623 33 23 Construction and installation of Hand dug 1.2.2 # 3949 3214 333 718 307 3656 379 2440 718 307 well with Pump 1.2.3 Construction of Spring On Spot # 3181 1576 559 253 215 2048 831 2605 253 215 Construction and installation of Shallow 1.2.4 # 1287 427 144 121 49 908 314 1230 121 49 Well with Pump 1,820,715 1.2.5 Borehole drilling # 149 114 26 70 16 183 38 81 70 16 1.2.6 Rural Piping system from Borehole Source # 123 73 0 48 23 98 0 0 48 23 1.2.7 Rural Piping system from Spring Source # 153 90 2 44 11 95 8 23 44 11 1.2.8 Spring with distribution # 0 0 0 0 0 0 0 131 0 0 1.2.9 Others/dam ,River intake # 4 4 0 6 0 33 0 0 6 0 1.3 Expansion from existing schemes # 147 38 32 36 26 134 79 86 36 26 1.4 Rehabilitation of non-functional schemes # 593 136 114 56 48 574 251 357 56 48 2 Rural Institutional Water supply 2.1 School water supply Construction of new water supply facilities at 2.1.1 # 697 135 73 93 68 666 186 202 93 68 primary and secondary schools 213 Rehabilitation of water supply facilities at 2.1.2 # 206 33 24 63 27 172 32 32 63 27 primary and secondary schools 2.2 Health facility water supply Construction of new water supply facilities at 2.2.1 # 196 122 5 61 33 196 26 31 61 33 health facilities 31 Rehabilitation of water supply facilities at 2.2.2 # 342 76 0 1 2 314 5 23 1 2 health facilities B Rural Sanitation and Hygiene 1 Household sanitation facilities

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Planned vs. actual completion status # of For the reporting quarter (3rd quarter) Up to the reporting quarter Planned # Beneficiarie Uo Planned # Status for the quarter (#) 9 month Cumulative status (#)

No Activities[1] (current 9 month s from the M for the under construction performan under construction year) 100% plan 100% completed reporting ce completed <50% >51% completed <50% >51% schemes quarter

1.1 Construction of new improved HH latrines # 320,559 - 320,559 169,378 7,461.00 169,378 1,501,610 Upgrading of unimproved HH latrine to 1.2 # 747,970 32,703 24,349 97,201 130,944 improved HH latrine 130,944 2 Institutional Sanitation facilities 2.1 School sanitation facilities Construction of new improved school latrines (Menstrual hygiene management 2.1.1 # 587 90 114 295 131 531 340 340 295 131 rooms, separate latrines, school solid disposal) Rehabilitation and upgrading of unimproved 2.1.2 # 95 37 1 12 17 91 1 1 12 17 307 school latrines to improved school latrines Construction of School hand washing 2.1.3 # 81 3 228 295 131 78 340 340 295 131 facilities Rehabilitation of School hand washing 2.1.4 # ------facilities 2.2 Health facility Sanitation facilities 0 0 0 0 0 0 0 0 0 0 Construction of new improved Health facility 2.2.1 # 984 192 47 57 39 451 113 133 57 39 latrines Construction of new waste disposal facilities 2.2.2 # 758 314 17 13 23 670 40 96 13 23 (Incinerators, placenta pits) Rehabilitation and upgrading of unimproved 2.2.3 Health facility latrines to improved health # 498 133 9 12 30 246 27 26 12 30 255 facility latrines Construction of health facility hand washing 2.2.4 # 336 198 17 25 8 336 174 263 25 8 facilities Rehabilitation of health facility hand 2.2.4 # 298 230 21 0 0 298 39 41 0 0 washing facilities

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OWNP – CWA EFY 2008 3rd Quarter Progress report

4.2. Urban Water Supply, Sanitation and Hygiene (U-WaSH):

The Urban Water Supply, Sanitation and Hygiene component of the program aims to improve access to water supply and sanitation services in urban areas (small and medium towns), and to strengthen the capacity of WaSH officials to plan and manage these services in a sustainable manner. The total allocated budget for the urban WaSH component of the program is $129.7 million. The total number of Towns supported by the program is 124 small towns and 20 medium towns. The program implementation management for the medium towns is undertaken by the WRDF. The component is further divided in to two sub components namely, the urban water supply services and the sanitation services including hygiene Promotion, construction of communal and public toilet facilities and improvement in liquid waste management services and sanitation facilities construction for institutions and low income communities.

4.2.1. Medium Town WaSH Implementation status

The status for medium towns is showing progress. Out of the 20 towns, one town is under construction while the rest 19 medium towns’ water supply and sanitation projects, as mentioned below, are under different procurement process stages to recruit TWC. Of the 20 Medium towns, for 5 towns’ water supply and sanitation projects, namely Bedeno, Legatafo, Yabello, Chencha and Worabe, consultants will be employed for study, design, construction supervision and contract administration activities,

Tigray Region: one medium town called Abiyi Adi town is supported by the program. The source development is completed and water supply system construction is under progress. During the 3rd quarter the construction progress has reached 37%.

Oromia region: Out of 10 medium towns financed under CWA, seven have so far completed study and design document and loan agreement is signed between WRDF and the respective towns. However, three towns, namely Yabello, Bedeno and Lege Tafo-Lege Dadhi are expected to continue with study and design process. The project for Yabello town was studied considering source to be obtained from Gelchet Sarite Multi Village project. However, the source drilled far from the town with over 100 Km distance having a number of booster stations so far does not have a clearly outlined power source. In such circumstances, the project for Yabello has to find another source to be developed instead of being an extension of a project with questionable sustainability or there should be means of securing hydro power source for the project under consideration. Likewise, source selected for Bedeno town also has a problem relating to use of the same source by local inhabitants for irrigation that arises the issue of conflict of interest. On the other hand, the document for Lege Tafo-Lege Dadhi was considered by WRDF as it needs further refinement and updating. The study and design document of all these projects is in fact expected to be reviewed by the TWCs after their deployment.

SNNP region: a total of 6 medium towns are supported by the program. During the end of third quarter, study and design documents preparations and appraisal is completed for all of the towns. From those towns, 4 of the medium towns are expected to start with development of water supply sources.

Amhara region: Sekota town’s study and design as well as the contract administration is undertaken by Amhara study and design enterprise and the bid for construction is in process.

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Benshangul Gumuz region: There is one medium town (Bambasi Town) included in One WaSH Program. The regional WaSH coordination office planned to revise the existing water supply study and design and accordingly consultants have been invited in a national bid to express their interest to conduct design revision. As per the comment by the WRDF and the Ministry, the bureau has finalized the shortlisting evaluation report and hence issued Request for Proposal (RFP) for the competent consultants to fill the financial and technical costs.

Gambela: The Gambella town Water supply and sewerage project is supported by CWA through WRDF. The project is under Procurement of consultant service for study and design for the expansion of water supply system and construction of new sewerage system. Currently the technical and financial combined evaluation is completed and under review by the Water fund office for no –objection

Table 9 Medium Towns General Implementation Status

General Implementation Status List of medium # Under study and Under towns Under Appraisal Under Procurement design construction 1 Abiyadi X 2 Bambisi x 3 Bedeno x 4 Boditi x 5 Chencha x 6 Dilla x 7 Fincha x 8 Gambella x 9 Gobessa x 10 Hasasa x 11 Legetafo x 12 Robe x 13 Sawla x 14 Sekota x 15 Sendafa x 16 Sire x 17 Tercha x 18 Werabie x 19 Wolliso x 20 Yabelo x

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OWNP – CWA EFY 2008 3rd Quarter Progress report

4.2.2. Urban Small Town WaSH

A. Urban small town Water supply

Up to the end of the 3rd quarter, including last year’s performance a total of 85 small towns have completed study and design reviews. For small town water supply management, so far 13 water utilities, 51 water boards and 12 urban water committees are established. See the following table for details.

Table 9- Small towns’ administration status

# of towns which have # of towns which have prepared Total number of established No Region participating study & design water water water Business Towns water supply waste water utility Board committee plan system management system 1 Tigray 8 7 8 7 2 Afar 4 4 3 Amhara 42 29 12 41 4 Oromia 36 33 5 Somali 8 4 4 3 6 B.G 3 2 3 1 7 SNNPR 20 8 Gambella 4 3 9 Harari 10 Dire Dawa Total 124 13 51 12 85 B. Small Town WaSH Implementation Progress

Preparatory activities for the urban WaSH component of the program are started in all the 124 small towns. To alleviate water supply and sanitation problems in urban areas 106 boreholes were planned to be drilled in this year. Out of this 22 boreholes were planned to be drilled in the 3rd quarter. From the planned 12 are completed in this quarter and at the end of the third quarter a total of 49 boreholes have passed the procurement stage and are under different stages of construction in Oromya, Amhara and Tigray regions. Consultancy procurement for conducting study and design of 4 Water supply rehabilitations have also proceeded to construction. So far including last year’s achievement, a total of 44 water supply sources have been developed.

 In SNNP region: 20 small towns are selected to be financed by the program. Bank account is opened for all CWA supported small Towns. TWCs are deployed in 18 CWA small Towns of the region and the remaining 2 Towns (Bita-Genet & Dizu) study and design document preparations is under way by the Bureau’s own staffs (due to consultant recruitment bid failure).

 Amhara: 42 small towns are supported by the CWA program. The rehabilitation and expansion of Worgessa Town water supply scheme is excluded from the plan as it was covered by the World Vision (International NGO). Accordingly the region has replaced this town another small town called Chuahit. The detail design and study of 42 small towns are carried out by BoWIE own force and out of 42 towns 30 towns’ detail study and design is completed. The remaining 12 towns,

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including the newly selected Chuhit small town, are at draft design level and are expected to be finalized soon. During the reporting period, the construction of 2 small town water supply system (Quinizilla and Esey Debir) is completed and have started service. The water supply schemes construction of 20 towns is also under construction with status ranging from 1.0% to 76.93% (13 projects are <50.0% and 7 projects are >51%). Generally, 20 Towns are under construction, 3 Towns’ sites are handed over to contractors, 1 Town is under rebid , 2 Town is under tender process, 6 Towns are under No Objection process, 2 Towns are under tender process, 2 Towns are at draft design level and 4 Towns have no source yet.

The case of Qonzilla small town in Amhara region One of the visited small town in Amhara region was Qonzilla small town is one of the 42 small towns supported by CWA. The population of the town is about 12,700 and the town is located adjacent to Lake Tana. Currently, the community is using water from a borehole source that was drilled in 1987 EC. This water sources is now and then closed due to frequent maintenance issues and the yield is decreasing rapidly. About 240 HHs are connected to a HH connection while the remaining population is using water from the 8 public stand pipe found in the town. As the population of the town grows and as the water level drops down from time to time improving the water supply condition of the town has become the priority issue of the town and the community. Due to the intervention by the Program, one deep borehole with a depth of 135 m is drilled and the yield is found to be 60l/s. Civil structures such as Pump houses, Generator houses, 4 new public stand water points and 100 m3capacity elevated concrete reservoir are constructed. About 2.4 km main line and 11.2 km distribution line is also laid. Generators, pump, control panels and necessary EM equipment are also supplied and installed. The system has started service by using the installed backup generator and once the requested transformer is supplied then the system will use an electric power system. As a result of this intervention the water supply situation in Qonzilla town has changed significantly. In fact, the obtained yield from the borehole is found to be much higher than the current and estimated future demand of the town. About 43l/s which is equivalent to 72% the full potential of the well is considered as surplus and as a result the region is conducting a study and design to expand the system to nearby rural Kebeles through a multi village water supply approach. The project in Qonzilla town has also contributed to changing the lives of the surrounding rural village communities (300HHs) found near the water source location. Previously as there was no access to improved water for these villages, the community were forced to fetch water on a daily bases from Tana Lake which requires them to spend 1 and half hours for a round trip. In the project, 2 public water points have been constructed for the source community which enabled the community to get access to improved water supply 10-15 minutes from their home. Takng sustainability of the constructed scheme in to consideration the possibility of upgrading the water committee to water utility is also under discussion. As an input for this, the region has decided for contractor’s camp site and office to be used as a permanent future office to the water committee.

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 Oromiya: Among these 36 small towns financed under CWA, 33 have their sources from borehole and the remaining three will be from spring source. The recruitment and deployment process of TWCs has been completed for all small towns. For 20 towns all the firms have submitted inception report and has been commented accordingly. Moreover, two firms have additionally submitted baseline survey report and one of them has already been commented. On the other hand, the second group of firm for 16 small towns have submitted their inception report and it is under review by the bureau. Physical implementation in towns has been retarded by lagging progress in the recruitment of TWCs. However, using available and acceptable study documents 20 towns have been considered for drilling. Out of a total of 39 boreholes planned to be drilled in the year in the last nine months, the plan is 36 with a corresponding achievement of 19 (53%). The overall achievement since the commencement of the program has reached 22. One out of these at Nopha was found to be dry and additional investigation is expected to be conducted for source identification. In addition procurement of desktop computers with printers and water quality test kits for 36 small towns has been completed and 18 towns have already collected their share. Procurement of motorbikes is handled by MoWIE and currently agreement has already been signed and LC opened. Purchase of office furniture is going to be conducted by respective towns and arrangements are being made to send the budget and the deployment of TWCs is expected for their support and facilitation.

 In B/Gumuz: Kamashi and Diza small towns are selected to participate in the program from B/Gumuz region. The process for construction of Water supply system for Kemash town has shown good progress in this quarter. The Kamashi town Water Supply and Sanitation expansion project has been developed for community supply; so that 12,472 populations is expected to be benefited with the water supply. The bid process for construction contractor was already completed and hence the contractor was identified and contract agreement is signed on April 4, 2016 between the client and the contractor. The expected design period of the water supply is 10 years. The overall installation, supply and construction cost of the sub project is 12,055,657.14 ETB. The project construction phase is expected to be 6 month since 06/04/2016 of site handover. To conduct the revision of water supply and sanitation study and design of Dizai town, the bureau is undertaking a consultancy procurement and accordingly the evaluation for Expression of Interest is completed and the preparation of RFP is on progress.

 In Gambella region: study, design preparation, business plan preparation and capacity building for 4 selected small towns and construction and expansion of 4 small towns water supply schemes is planned to be conducted. However due to the delay in recruitment of TWCs so far no progress in Urban towns is recorded.

 In Tigray region: 8 small towns are supported by OWNP-CWA program. Accordingly, out of the planned 24 water source development in these small towns, so far the region has completed about 23 deep wells. Similarly, system design of 6 towns is completed, Regarding system construction, for 1 small town (May kadra) the construction has reached 40%, for Edaga-hamus small town contract is signed and the remaining 5 small towns are under bidding process In addition purchase of tools, office equipment & furniture is completed in 4 towns and for the rest 4 towns fund is transferred and they are on bid process. Construction of office Building for the town water utilities is completed in 4 towns. While contract is signed for one town remaining 3 towns are on bidding process.

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 In Somali region: 8 small towns are supported with CWA –OWNP. During the past six months it was planned to conduct/review study and design for 8 small towns, drill 4 deep boreholes and procure 6 Generator and 6 Submersible pumps. Accordingly, account is opened and the fund is transferred to the respective small towns. Required office furniture are also procured and delivered to the four towns. Study and design is completed in four towns namely; Warder, Filtu, Hargele and Jarati. The procurement of one submersible pump and Generator for D/Addo was also delivered.

 In Afar region: four small towns are supported by the program. For one town (Kuneba) ground water investigation for drilling of one borehole is completed and procurement process for the drilling was on bid evaluation process. However, the bid evaluation process is canceled due to the need to make the well casing diameter 8 inch as it was proposed to be 6 inch which is not recommended for BHs that will serve urban water supply system. Currently, bid document has been prepared and sent to the ministry for no objection after making necessary modification to the BOQ. With regard to TWCs, RFPs have been submitted by short listed Town WASH Consultants (TWCs) to recruit and deploy 2 consultants for the 2 groups of towns (Dichoto & Chifra and Berahle & Kuneba).

With regards to urban community sanitation a total of 38 public latrines and 32 communal latrines were planned to be constructed in the past nine months. Accordingly it was managed to complete 8 public latrines and was able to benefit about 8,000 small town residents. In addition, a total of 46 public and 5 communal latrines are also under different stages of construction. Regions are also under procurement process for construction of 25 latrines.

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Table 10: Small Town WaSH Implementation Progress

For the reporting quarter (#) 9 month Up to the reporting quarter (#)

Under Procurement Under Under

Procurement

For the Process construction construction

reporting

No Activities

UoM quarter

(#) ement

plan of 2008 of plan

75% 75%

- -

<50% >75% <50% >75%

Under Under Under

Process Process

51 51

water produced water produced water

100% completed 100% completed 100%

Procur Procurement Procurement

Additional volume of volume Additional of volume Additional

Contract signed Contract

the completed schemes the completed planned Actual schemes the completed

# of Beneficiaries from from of Beneficiaries # from of Beneficiaries #

process completed completed process and contract signed and contract 1 Urban Water Supply and sanitation 1.1 Urban Community Water Supply and sanitation 1.1.1 Urban Community Water Supply Construction of new water supply 102 44 6 5 22 16 6 1.1.1.1 # 22 12 6 5 22 16 6 - - 48 23 - - schemes Rehabilitation and expansion of existing 4 - - - 4 - - 1.1.1.2 # 5 - - - 4 - - - - 4 - - - water supply scheme 4 4 3 1 - - - 1.1.1.3 Construction of Office Building # 1 1 4 ------8 4 - -

1.1.2 Urban Community Sanitation

Construction of new Public Latrines in 63 32 24 5 34 6 1 24 5 34 6 1 1.1.2.1 # - - - 38 8 8 8000 - public and market places

Construction of communal latrines for 180 20 1 - 4 - 1 1 4 - 1 1.1.2.2 # - - - 32 0 - - - LIAs

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5. Works, goods and service procurements and contract management

5.1. Executive summary The procurement and Contract Administration Section has under taken the procurement and contract management activities of the One WaSH National Program, Consolidated WaSH Accounts (CWA) in all regions and at the Ministry level in the past nine months. As part of the capacity building, the section has given series of on the job training on procurement and contract management issues at all Regional Bureaus. In addition, formal trainings are also given for some regions on the preparation of the bidding document, contract document and bid evaluation report preparation. Procurement management support has been given also during evaluation report preparation.

5.2. Introduction The management of procurement and contract in the past nine month remained challenging due various reasons. Among this, the integration of all sectors at the Ministry and regional level, the capacity limitation of the procurement specialists of the bureaus, the excess workloads, absence of contract management specialists at all levels and lack of commitments are few of the reasons to be mentioned. Some of the regions are using single procurement specialist for overall procurement transaction which is becoming the main reason for the delay in addition to the capacity limitation to resubmitting documents to the Ministry without incorporation even the comments that have been at the ministry level. On average no documents commended will be returned to the Ministry after incorporation of those comments before 15 days as reported previously. The good examples are selection and employments of Woreda WaSH consultants and Town WaSH Consultants which are being hoarded at the regional water bureaus some without justifiable reasons elapsing unacceptable lead times. In principle, the regional water bureau should request no objection for any rebidding according to the prevailing guideline at required level at the Ministry and the World Bank. However, some regions initiated the rebidding of procurement activities without out the prior No Objection at the required level.

5.3. Revision of procurement plan The procurement plan is required to be revised at least one in a year and should be made at the beginning of the new physical year. The consolidated procurement plan has to be aligned with the physical and financial plan. Accordingly, all procurement specialists are informed and the consolidation of the same has been initiated. However, the procurement plan is not officially sent to the Ministry on time. Due to this problem the physical year 2008/2015 procurement plan was approved lately by the World Bank. While preparation and reviewing of this consolidated Procurement Plan, some of the major problems encountered are: Lack of coordination and Integrity between Water Resource, Education, and Health and Finance Economic development Bureaus and limited ongoing and update procurement register. Further, the removal and making out of records of the previously planned activities due accountability reasons are another bottleneck to capture all procurement activities under taken including updated contract register. To avoid this complication, all stakeholders are working in harmony at all levels for the coming fiscal year.

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5.4. Staffing:

As per the devised staff plan on the PAD which was initially prepared for the One WaSH program financed by the World Bank having USD205 million financial agreement, 6 senior procurement specialists were required at the MoWIE level. Currently, one Procurement and Contract Administration Coordinator, 4 Senior Procurement Specialist, 1 junior procurement specialist and one transit expert have been required. Currently,1 Procurement Coordinator,4 Senior procurement specialists, one Junior Procurement specialist One transit expert and One Contract Management expert have been deployed. The procurement specialists are working on other projects in the Ministry which is still burden in terms of giving on hand support to the regions like the regional procurement specialists facing the same burdens.

For filling the required approved procurement specialists and contract management specialists, all regions are at different stage of recruitment processes. While, Afar and Dire Dawa regions have deployed all the required positions while Harari region have still not recruited the approved specialists. The recruitment and deployment of the required skilled staffs at all levels needs attention and close monitoring as this is the main obstacle hampering the program implementation status.

5.5. Contract management The regional water bureaus were being advised to sign a contract with in bid validity period. Close supervision and contract administration was also the key issues so that all regions complete the contract within the intended completion period. The contract shall be signed against the submission of the required value performance security. The validity period of the performance security should be monitored during contract execution. Further, the advance payment shall be paid on time against the provision of unconditional Bank Guarantee and its validity should be also monitored.

5.6. Record keeping

The regional bureaus were being advised to follow the Bank record keeping procedures all times. However, due to office space and facilities the record keeping procedures are not promising at all levels which needs serious attention.

5.7. Procurement of works

The standard bidding document version of March 2012 has been used for all procurement activities across the border for National Competitive Bidding (NCB) as well as the International Completive Bidding (ICB). On top of this bidding document the guidelines for procurement of Works, goods and Non consultancy Services, January 2011 has been used. All procurement activities are adhered to the bid invitation period of minimum 4 weeks on a widely circulated newspaper which is Ethiopian Herald. The advertisement of all ICB procurement activities on UNDB online were also done on time. Many bidding documents sent form the regions were cleared. The biding documents were crafted in such a way that wide completions are available and the criteria’s are not restrictive. In addition to this, the regional water bureaus were supported in using the standard bid evaluation format of the World Bank. Supports were given in finalizing the bid evaluation report and signing of the contract including comments that were given on preparation of contract documents.

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5.8. Procurement of goods The standard bidding document version of March 2013 has been used for all procurement activities across the border for National Competitive Bidding (NCB) as well as the International Completive Bidding (ICB). On top of this bidding document the guidelines for procurement of Works, goods and Non consultancy Services, January 2011 has been used. All procurement activities are adhered to the bid invitation period of minimum 4 weeks on a widely circulated newspaper which is Ethiopian Herald. The advertisement of all ICB procurement activities on UNDB online were also done on time. Many bidding documents sent form the regions were cleared. Among, the procurement of Oromia Geophysics equipment was under taken and letter of credit was opened by the Ministry. The equipment’s have been shipped and the shipping document has arrived. The bidding documents were crafted in such a way that wide completions are available and the criteria’s are not restrictive. In addition to this, the regional water bureaus were supported in using the standard bid evaluation format of the World Bank. Supports were given in finalizing the bid evaluation report and signing of the contract including comments that were given on preparation of contract documents.

At Ministry of Water Irrigation and electricity PMU, the major procurement in different status is the procurement of vehicles (60 Units pickups and 6 Units station wagons) and 1637 Units motor bicycles. The procurement for the vehicles was noticeably delayed due to different reasons the main being luck of responsive bidders. For the vehicles the procurement was rebidded and was floated for the second time while the main reasons for the delay of the Motorcycles was the need assessment that was conducted at all regions and centralizing the procurement that was not intended during the program initiation. In spite of the fact that these both procurements were delayed, substantial amount of cost was saved due to the economy of scale quality being the main advantage of this procurement. The contract was signed and letter of credit has been opened for these procurements. Even though the operativeness of the letter credit for the vehicles has been delayed due to issue related to special commitment, all are operative as of May 03, 2016 after making efforts in all directions .To the contrary, the letter of credit status for 1637 motorcycles is still unknown even if repeated request has been made to all concerned stakeholders with this regard. Many of the requests that have been made in relation to the Motorcycles letter of credit in all directions from the Ministry of Water Irrigation and Electricity were remained without response. All regions have managed to procure the required office furniture’s and equipment’s. Procurement of pipes and fittings and electromechanical equipment’s were under taken in some regions and others are on process.

5.9. Procurement of consultancy The consultancy services for independent procurement audit shortlisting have been finalized. Sending of the same to the Bank for No objection is under way. The annual performance assessment and the contract and procurement management Microsoft information system TOR were sent to the Bank and waiting no objection The selection and employment of Woreda WaSH Consultants (WWC) and Town WaSH Consultants (TWC), to provide support to the Woredas and towns was one of the major procurement planned under the consultancy category.

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However, the procurement is still not going according to the planned schedule. The procurement status for all the regions are on contract signature and negotiations stage except few of them which are on combined technical and financial evaluation report. The Harari region has undertaken from other funds and the procurement status is out of picture

5.10. Major Challenges Lack of Concentrated attention given by the region on the selection and employment of WWC Lack of Integration and Coordination between and among different sectors at the region level in preparation of procurement plan and contract register Limited capacity of staff at regional level due to this evaluation process takes long time. Appropriate recruitment process are not being followed and the selection of require skilled staff is still questionable. From the entire regions, Harari Region has not selected the WWC as per the requirement of the POM. The procurement process in the region is not known to the Ministry .No single procurement initiation is applied to the Ministry to date. Advise letter was also sent to the region for attention. Timely completion of the procurement activities and completion of contract within intended completion period as per the set standard in the procurement plan and following the same are still unresolved challenges. Lack of attention to allocate secure office for record keeping as per the required standard

By and large, the procurement and contract management activities under taken in the past nine months reported from the regions are depicted as follows in ANNEX -2 by regions:

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6. Monitoring and Evaluation

6.1. Staffing:

All program implementing and coordination structures at federal level have deployed the approved Monitoring and evaluation specialists. Accordingly, four M&E specialists are found at federal WaSH sector Ministries. While MoH and MoE have deployed one specialist for each of them, MOWIE has assigned two M&E specialists. With regards to regions, Most of the regions have also deployed the required M&E specialists approved by MoFEC

6.2. Regular program progress reporting and monitoring:

Every Quarter, the RWCO is expected to compile and prepare a CWA program performance reports (financial and physical) and submit to the NWCO. In addition, sector specific reports are also required to be produced by MoWIE, MoE, MoH, MoFEC at federal level based on reports submitted from their respective regional bureaus and are also expected to be submitted to the NWCO on regular bases. Accordingly, regions have shown progress in submitting complete and timely reports although it still requires further improvement. During the past nine months, the 1st and 2nd quarter reports were produced on a timely base and was distributed to Development partners and were also distributed to the steering committee members. In this report, it was managed to have a relatively complete report addressing most of the required sections, although it was still not to the level required. In this quarter, all the WaSH sectors at Federal level have also compiled and submitted their 9 month CWA report to the NWCO on a timely base. Although the progress seen so far is encouraging, it still requires further dedication and improvement from Regional PMUs particularly in submitting a consolidated progress report. In addition the reports coming from all regions should be consistent and complete. The following table shows the status of report submission by sector bureaus, regions and federal sector ministires

Table 10: summary of report submission status for the 3rd quarter

MoWIE MOH MoE WRDF Amhara Oromia Tigray SNNP Harrar Dire Dawa Gambella Afar B/Gumuz Somali Sector based √ √ √ √ √ √ √ √ √ √ √ √ √ report Consolidated Are not expected to do so √ X X √ √ √ √ X √ X WaSH report

6.3. Trainings and on hands support to regions

Trainings: In the past nine months the NWCO has organized training on reporting to address the felt gaps on the regional and federal level reports. The training was a two days training with an objective to ensure completeness, quality and timeliness of program reports and to clarify the identified issues on the 2008 planning process. At the end of the training the participants were able to i) improve their understanding about how reports are flowing from Woredas and towns all the way to the NWCO, who the responsible unites are at each of the program’s structural hierarchy and what the schedule of reporting is,

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ii) Understand about the major components of the CWA program report so as to ensure completeness of reports, iii) Understand about the link between the program activities, outputs, intermediate indicators and PDO level indicators and iv) Draw practical lessons from the submitted 2008 plan so as to ensure proper and quality planning for the coming year. Following the training, regions have shown progress in their reporting. Aiming at addressing identified issues during the process of compiling the 1st and 2nd quarter reports and to address comments provided by development partners, the NWCO has also organized an integrated M&E supportive field visit to all the regions on December 2015 and November 2016 involving expert from MoWIE, MoH, MoE and one M&E expert from the World Bank. The general objective of the field visit focused on providing hands on support to regions on their quality and complete nine month progress report preparation and addressing observed weaknesses of the past two quarter reports. The teams supported the regions with a deep focus on clearing data inconsistency issues, ensuring uniformity of presentation from the three WaSH sectors, ensuring inclusion of success stories (case studies), having enough explanation for lower performance and providing enough focus to result framework. Following the visit, the level and content of regional reports have significantly improved where by most of the regions have submitted a complete set of progress reports with a more focus on analysis and impact on beneficiary supported with success stories which helped Federal WaSH sectors ministries to timely produce their CWA progress reports. Preparation of 2009 EFY plan: NWCO prepared 2009 EFY budget ceilings for all federal and regional WaSH sector implementers in order to be approved by the parliament at national level. Currently regions are finalizing their plans according to the formats that prepared and distributed to regions. Supports by federal teams were provided in the planning process to improve problems paced in the last two years plan. Accordingly, most of the regions have completed their plan and are waiting for the steering committee all the regions are expected to provide their plans in a week time. Some regions are waiting for their steering committee to get it approved by the RWSC such as SNNP, Amhara, Gambella other regions like B/ Gumuz are waiting for woredas to review the plan and regions like Somali and DD have already submitted their formal plan and is under review by the NWCO

6.4. JTR - 9 and MSF - 7

WaSH sectors have different monitoring and evaluation systems. Among them JTR and MSF are the main reviewing instrument. In this budget year JTR-9 and MSF-7 were conducted. Annual multi stack holder forum (MSF) aimed to demonstrate GoE commitment to the principles of the WASH (i.e. Integration, Alignment, harmonization and partnership) defined in the WASH Implementation Framework and the One WASH National Program (OWNP) document. The forum further aimed to increase stakeholder awareness on One WaSH National Program, and focused to guide the elevation of the OWNP into a national priority program. The main aim of the MSF 7 was to gather all key stakeholders of the WASH sector together to discuss and debate the strategic direction and orientation of the sector in the coming year ahead.

The 9th JTR was organized by the NWCO in participation of different governmental and development partners and NGOs/CSOs from 1st -27th of October 2015. It conducted with theme of “Household, urban, and institutional sanitation and hygiene” in Amhara region and Dire Dawa city administration, Community management and WASHCO legalization in SNNPR and Benishangul Gumuz region and

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Emergency WASH in Afar and Tigray regions. The teams were presented their observations and recommendation report in relation to the thematic areas.

Following this JTR, MSF-7 were conducted from December 16-17, 2015 in Addis Ababa with the main Theme of “Priority for One WaSH National Program.” 275 representatives from Federal and Regional Government WASH Organizations; representatives from many academic organizations, training and research institutions; private sector firms; multi-lateral & bilateral organizations and projects NGOs; CSOs; and other relevant stakeholders. The thematic Streams were 1. WASH Sustainability, 2. Hygiene and sanitation and 3. WASH M&E and Knowledge Management

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6.5. Results Framework and Monitoring

Based on the Program Operational Manual and the recently developed reporting guideline a total of 23 result indicators are defined. Out of this 10 are PDO level indicators and the remaining 13 are intermediate indicators. The following table illustrates the summary of results obtained in up to end of December 2008 EFY in accordance with the defined indicators. As the result frame works is updated on a bi annual bases, the last quarter results are discussed here under. His quarter’s results will be reported together with the 4th quarter report.

Table 11: Result Framework

PDO Statement:- The development objective of the program is to “increase access to improved water supply and sanitation services for residents in participating woredas, towns, and communities in Ethiopia”.

End Achievement Unit of # Indicator Name Core Baseline Target 2007 end 2nd quarter of Remark Measure cumulative (June, 30, 2008 (July 1 2007- Cumulative

Yr 1-5 2007 December 31, 2008)

A Project Development Objective Indicators Rural Water Supply beneficiary number calculated based on the Number of people in rural areas MoWIE 2nd quarter report of completed rural water supply schemes 1 provided with access to Improved Ü Number - 3,800,000 1,421,569 152,793 1,574,362 (18 Rope pump, 46 Hand dug well with Pump, 272 Spring On Spot, 6 Water Sources under the program RPS from spring source and 170 Shallow wells and 6 boreholes) in Amhara, Oromiya, Tigray, SNNP, Dire Dawa and Gambella regions. Number of people in urban areas 32 water source developments in Amhara, Oromiya and Tigray 2 provided with access to Improved Ü Number - 2,160,000 - - - regions have been completed. Distribution system construction is not Water Sources under the Program yet started. Beneficiary number for improved sanitation facilities”- in rural areas calculated based on the compiled 2nd quarter report of MoH (184591 People provided with access to new and upgraded HH latrines in Amhara region, 82137 in Tigray, 3 Ü Number - 3,000,000 126,985 1,342,560 1,469,545 “improved sanitation facilities”- rural 1400 in Harari and 384 in B/Gumuz) The achievement reported in Oromiya region is not included as the data requires further clarification. Calculated based on the submitted reports from MoE (33, 10 ,38, 19, Number of schools provided with 4 Number - 3,600 16 113 129 13 new school water supply facility from Amhara, Oromiya, Tigray, access to “improved water facilities”- SNNP and Somali regions respectively. Number of schools provided with Calculated based on the submitted reports from MoE (112, 38 ,24, 5 access to “improved sanitation Number - 3,335 - 221 221 34, 13 new school sanitation facility from Amhara, Oromiya, Tigray, facilities”- SNNP and Somali regions respectively

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End Achievement Unit of # Indicator Name Core Baseline Target 2007 end 2nd quarter of Remark Measure cumulative (June, 30, 2008 (July 1 2007- Cumulative

Yr 1-5 2007 December 31, 2008)

Number of health facilities provided Calculated based on the submitted report from MoH (7,17, and 2 6 with access to “improved water Number - 1,220 21 26 47 Health facility WS in Amhara, Tigray and B/Gumuz regions facilities”- respectively) Number of health facilities provided Calculated based on the submitted report from MoH (230,19, and 32 7 with access to “improved sanitation Number - 2,225 112 281 393 Health facility WS in Amhara, Oromiya and Tigray regions facilities”- respectively) Beneficiary number for improved sanitation facilities”- in rural areas calculated based on the compiled 2nd quarter report of MoH (184591 Number of HH that use latrine for new and upgraded HH latrines in Amhara region, 82137 in Tigray, 8 Number - 126,985 1,342,560 1,469,545 defecation purpose properly 1400 in Harari and 384 in B/Gumuz) The achievement reported in Oromiya region is not included as the data requires further clarification. In the previous report it was reported that 15000 people have benefited from construction of 15 public latrines in Tigray region People provided with access to using the region's standard beneficiary number (1 public latrine to 9 “improved sanitation facilities”- Ü Number - 150,000 6,000 1,000 16,000 2500 people). However the region has revised this standard to come Urban up with a more realistic standard that is 1 public to 1000 people. Based on this the beneficiary number is corrected accordingly. Direct project beneficiaries (number), Number - 5,960,000 1,421,569 152,793 1,574,362 Calculated from the sum of DOI 1 beneficiaries and DOI 2 10 Ü of which female (percentage) % female - 50% 50% 50% 50% beneficiaries B Intermediate Results Indicators Component 1: Rural Water Supply, Sanitation and Hygiene On the previous quarter report 21 deep boreholes drilled in Urban areas were wrongly incorporated in the rural section. In addition In Improved community water points Afar region 5 deep boreholes drilled by government budget was 1 constructed or rehabilitated under the Number - 24,200 5,586 708 6,294 wrongly included. As a result the 5612 schemes reported last quarter program is corrected to be 5586. In this quarter additional schemes have been completed (87 in Amhara, 162 in Oromiya, 71 in Tigray, 332 in SNNP, 15 in B/Gumuz, 40 in Dire Dawa and 1 in Gambella regions) Improved water supply schemes that Percentage 25% 10% - -

2 are not functional in the program Number - - - woredas On the previous quarter it was reported as 100% assuming all woredas Woredas with prepared and approved have established WWT. However since WWC are not yet on board 3 RWSS programs and established Percentage 50% 70% 0% 0% 0% the Strategic Plan (RWSSP) is not yet prepared for the woredas. So WWTs. the figure is corrected based on this. People trained to improve hygiene From the total of 40,597 people trained in this quarter about 4 Number - 2,100,000 14,341 40,597 54,938 behavior/sanitation practices under the Sanitation and Hygiene, 11,949 participants are trained by education

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OWNP – CWA EFY 2008 3rd Quarter Progress report

End Achievement Unit of # Indicator Name Core Baseline Target 2007 end 2nd quarter of Remark Measure cumulative (June, 30, 2008 (July 1 2007- Cumulative

Yr 1-5 2007 December 31, 2008)

project. (male/female) sector. The rest 28,648 people got hygiene education from health sector. The audiences were Zonal, Woreda and Kebele staffs and Schools and community members. Although 268,512 new and upgrading of improved HH latrines are Kebeles declared and verified ODF in managed to be completed in the past six months, regions have not 5 Percentage 17% 80% - - the program woredas reported on the status on ODF. This indicator will be captured on the coming quarter report. Calculated based on the 2nd quarter report of MoH. (184591 new and Improved latrines constructed under 6 Number - 627,000 25,397 268,512 293,909 upgraded improved HH latrines in Amhara region, 82137 in Tigray the project region, 1400 in Harari region and 384 in B/Gumuz region) Calculated based on the submitted reports from MoH and MoE (382 Institutional WaSH facilities institutional WaSH facilities in Amhara region, 67 in Oromiya region, 7 constructed/ rehabilitated in Schools Number - 10,380 242 641 883 111 in Tigray region, 53 in SNNP region 26 in Somali region and 2 in and health facilities under the project B/Gumuz region) Component II Urban Water Supply, Sanitation and Hygiene Water utilities that the program is Taken from the 2nd quarter report of the MoWIE (7 towns in Tigray, 1 Number - 144 15 16 31 supporting 8 Towns in Somali and 1 Town in B/Gumuz region) Although 32 new water supply source development have been Additional Volume water produced completed in Amhara, Tigray and Oromiya regions, it is only 2 from improved source under the M3/day - 495,000 10,032 - 10,032 Oromiya region that captures the yield of the drilled wells. This will project be included in the subsequent reports Although 48 small towns have established water boards (8 in Tigray, Participating towns that have 4 in Afar, 29 n Amhara, 2 in B/Gumuz, 2 in SNNP and 3 n 3 established water boards and have Number - 144 - - - Gambella), the business plan preparation is not yet started and is business plans waiting for the town WaSH consultants to be on board. Public and Communal Latrines Taken from the 2nd quarter report of MoH (Tigray region which 4 rehabilitated /constructed under the Number - 450 6 1 7 shows completion of 1 public latrines on this quarter) project Component III Project Management Monitoring and Evaluation Trained PMU staff at WaSH sector 1 Ministries and their respective regions Number - 480 474 84 558 and program woredas (male/female)

Trained WWT, WaSHCO/ Water 2 Number - 7835 21,650 1,773 23,423 Board members (male/female)

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OWNP – CWA EFY 2008 3rd Quarter Progress report

7. Environmental and Social Safeguard Compliance Compared to the previous WaSH project, even between the previous quarter and this quarter considerable progress on Environmental and Social Safeguards has observed and issues have got considerable emphasis by most of the OWNP- CWA implementing agencies. Among others fulfilling Staffing, capacity building and Environmental and Social Screening (ESS) are some of the safeguards elements that have got relatively better attentions.

Staffing: At the federal level, the Ministry of Water, Irrigation and Electricity (MoWIE) has deployed four safeguards experts (two environmental and two social) dedicated for the OWNP-CWA implementation through the PMU under the Water Supply and Sanitation Directorate. Similarly, except in the case of Harari region, all the respective regional WaSH Bureaus have emplaced safeguards experts with the aim to address both the environmental and social risks. Harari region, in turn has assigned an experienced engineer who has taken the environmental and social safeguards training held at Adama City. Besides, Amhara, SNNP, Tigray and Somali regional WaSH Bureaus have deployed Social safeguards experts for the program; while Oromia region is still under process. It has to be noted that the lower salary scale allocated by MOFED is a critical problem that hinders for the recruitment of Social safeguards experts. On the other hand, unlike in all other regional WaSH Bureaus, Tigray region has employed environmental safeguards experts at each Woreda level. Table below shows the regional level of staffing.

Table 1: Assignment of Environmental and social safeguards experts

Number of Deployed Safeguards Experts S/N Name of Regions Environmental Safeguards Specialist Social Safeguards Specialist 1 Oromia 1 - 2 Amhara 1 1 3 SNNP 1 1 4 Tigray 1 1 5 B/Gumuz 1 - 6 Gambella 1 - 7 Somali 1 1 8 Afar 1 - 9 Harari - - 10 Dire Dawa 1 - 11 MoWIE 2 2 Total 11 6

Note: Environmental safeguards experts assigned by Beninshangul, Gambella and Dire Dawa are also responsible to address any social related risks.

Capacity Building: The MoWIE, with close assistance from the World Bank Ethiopian Country Office, has provided environmental and social safeguards training (including on the ESMF and RPF documents) for about 56 federal and regional experts at Adama city, in the period of October 14-17, 2015. Most regional and federal safeguards experts have participated on the environmental and social safeguards training. However, the safeguards experts in Amhara and Benishangul Gumuz regions were recruited after the training is conducted. Due to this reason, on job training was provided for the experts both by the

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OWNP – CWA EFY 2008 3rd Quarter Progress report

World Bank and federal level safeguards experts. Oromia, Tigray and SNNP regional WaSH Bureaus jointly with the MOWIE and World Bank Environmental and social Safeguard Expert have cascaded the safeguards training down to their respective zonal and Woreda level safeguards experts, respectively.

Technical Support and Monitoring

A continuous technical support has been provided for the Regional, Woreda and program participating towns by the MoWIE and World Bank Environmental and Social Safeguard experts. The safeguard experts from the MoWIE have also conducted Environmental & Social screenings for about 52 sub projects for SNNP (8 ) Amhara ( 2) Benihangul Gumuz ( 38) Harari (2) and Tigray Regions (2). The MoWIE Environmental and Social Safeguard experts have also conducted environmental and social monitoring activities in Oromia, Tigray, SNNP, Benihangul Gumuz, Harari, Benihangul Gumuz Regions and Dire Dawa Town Administration.

Environmental and social safeguard implementation: The understanding and attention given to the implementation of the Environmental and Social safeguards elements under the OWNP-CWA interventions has also increased compared to the previous Water Supply and Sanitation Project by all program regions and participating Woredas and Towns. So far, Environmental and Social Screening (ESS) has been conducted for about 531 sub projects by all program implementing agencies; of which 174 of them has been approved by the respective Regional Environmental Protection and Land Administration Authorities (REPLA). While conducting the ESS, program regions provide more priority for larger water supply schemes that might have significant socio-environmental risks, and will continue to the remaining small schemes. It has been noted that the negative socio-environmental impacts of most of the sub

projects are minimal; hence most are categorized as B1. Although the quality and proper implementation of the ESS report is not yet verified; Harari, Gambella and Tigray regions have shown significant progress as compared to other regions. For more information please refer table below.

Table 12: Table showing number of subprojects screened and cleared by the respective REPLA

S. Name of No of subprojects screened No of subprojects screened & Remark N Regions approved 1 Oromia 24 20 2 Amhara 22 - 3 SNNP 14 2 4 Tigray 260 73 5 B/Gumuz 39 39 6 Gambella 39 39 7 Somali 41 - 8 Afar 2 - 9 Harari 89 - 10 Dire Dawa 1 1 Total 531 174

Note: The MOWIE Environmental and Social Safeguard Experts were visited Harari Region to provide technical support in the area of environmental and social safeguard activities and the team confirmed that, Harari Region didn’t conducted screening for 89 sub project.

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Major Challenges Encountered and Possible Solutions Proposed: In all cases, even in the case of Tigray region, the number of sub projects screened and cleared is very few as compared to those under different stages of construction. On top of this, most of the program regions didn’t start environmental and social screening for rural small schemes. Implementation of the proposed mitigation measures, outlined by the partial Environmental and Social Management Plan (ESMP) was not also adequately addressed. Among other things, very late response for the recruitment/assignment of safeguards experts, logistic constraints, assignment of safeguards experts on other duties (other than their ToR) and lower priority for environmental and social safeguards compliance were some of the major contributing factors for the poor safeguards performance. Overall, although there were encouraging progresses as compared to the previous WSSP, it can be inferred that the concern given to Environmental and social safeguards compliance is not yet at the required level. Accordingly, all the OWNP-CWA implementing agencies at all levels are required to give due emphasis for safeguards compliances; focusing on the requirements of ESS, ESMP implementation, proper compensation and on environmental and social safeguards reporting. It should also be noted that safeguards issues need to be addressed in accordance to the ESMF and RPF documents throughout the program implementation processes.

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rd OWNP – CWA EFY 2008 3 Quarter Progress report

8. Disbursement and utilization of fund

8.1. Utilization of fund against nine month plan: For 2008 EFY the National WaSH Steering Committee approved about 2.79 billion birr for the implementation of OWNP CWA planned activities, out of which 2.29 billion birr was planned to be disbursed during the past nine months of 2008 EFY. At the end of the 3nd quarter a total of 676.99 million birr was disbursed, out of which 74% is for Rural WaSH, 15% is for Urban WaSH and 11% is for Program management. Compared to last two quarters utilization (363.02million) there is a significant increase on the budget utilization which is equivalent to 86% of the 1st and 2nd quarter utilization. However, compared to the 9 month plan the performance is still quite low showing a percentage of 29%. The low budget utilization is associated with the unsatisfactory progress on physical activities. It is also caused due to the delay in some major procurement such as vehicles, and motorbikes which were planned to be completed during the past nine month. At federal level out of the planned 158.23 million for the past nine months, 20.4 million birr (13%) is utilized. MoWIE, MoE, MoH, WRDF and MoFEC have utilized 24%, 12%, 3%, 2% and 85% of their planned budget respectively. The fact that implementation of urban medium towns (managed be WRDF) are not to the expected level is one of the major contributor for the low fund utilization. With regards to regions, out of the 2.14 billion birr total planned budget for the nine month, 31% is managed to be utilized which is equivalent to 653.7 million birr. Cumulative fund utilization of the program has reached to 1.14 billion birr which against the Program budget is about 13.3%. The following figure shows regional budget utilization status against the nine month planned budget.

Figure 8: Regional budget utilization status for past nine months of EFY 2008

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Table … 3rd quarter OWNP-CWA budget utilization

For the quarter Cumulative Current Year Cumulative Implementing Annual Budget # Project Life units 2008 E.C. Planned Actual %age Planned Actual %age utilization 1 Tigray 311,317,921 38,879,555 46,310,281 119% 293,957,872 94,980,781 32% 204,851,942 2 Afar 72,224,489 15,183,557 3,128,890 21% 49,511,651 5,373,437 11% 8,232,501 3 Amhara 531,253,903 145,400,489 89,320,958 61% 483,554,139 198,703,205 41% 372,716,168 4 Oromia 845,131,021 275,165,008 77,140,195 28% 637,188,795 174,598,765 27% 224,304,445 5 Somali 227,054,191 42,818,741 38,922,398 91% 178,045,712 78,902,608 44% 144,727,557 6 B.Gumuze 47,958,622 21,806,436 2,773,514 13% 38,488,451 5,064,465 13% 8,607,219 7 SNNP 460,863,346 121,941,236 29,301,343 24% 380,089,786 70,038,356 18% 95,888,307 8 Gambela 34,392,787 11,062,457 786,387 7% 31,370,184 4,277,100 14% 9,060,253 9 Harari 22,780,200 4,031,996 4,998,004 124% 21,310,703 10,284,855 48% 20,110,840 10 Dire Dawa 36,090,945 2,249,135 9,235,131 411% 28,195,641 11,444,490 41% 13,258,486 11 WRDF 107,389,938 57,885,111 500,125 1% 85,533,502 1,859,655 2% 2,021,601 12 MoWIE 60,005,060 21,505,560 2,434,980 11% 39,800,060 9,376,101 24% 23,118,444 13 MOH 17,648,000 1,082,250 - 0% 16,215,750 456,037 3% 1,166,889 14 MOE 8,839,215 1,662,020 622,109 37% 7,428,615 871,771 12% 937,936 15 MOFEC 9,320,430 4,391,073 7,635,047 174% 9,250,430 7,847,518 85% 8,111,679 MOFEC Held Account - - 747,142 - 2,918,154 5,778,967 Grand Total 2,792,270,068 765,064,624 313,856,503 41% 2,299,941,291 676,997,297 29% 1,142,893,234

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OWNP – CWA EFY 2008 3rd Quarter Progress report

9. Outstanding Challenges and recommendations The following bullet points are identified as the major challenges for the implementation of the program. Possible recommendations are also tried to be addressed for each of the identified challenges.  Delay in the establishment of coordination office: The program coordination especially between WaSH sector bureaus at national and region level needs to be strengthened. The RWCO is not established in all regions which makes the coordination among WaSH sectors difficult. The Water sector has been assigned by the regional steering committees to take the responsibility of the regional coordination assignments. Based on the direction given from the steering committee to establish the RWCO, a new structure is prepared, approved and formally communicated to regions. Hence, establishment of the office and recruitment of the required staffs should be expedited. Similarly deployment of the approved staffs for the NWCO should also be expedited.  Low implementation of planned activities: Compared to the planned activities the achievements obtained is quite low. This is mainly connected with not having a close follow-up and guidance from the Regional Steering Committees in addition, regional BoFEDs have not regularly transfer budget to implementing program Woredas as well as woredas are not timely submit their reports to BoFED, high turnover and limited implementation capacity at Woreda level and program awareness of Woredas is not to the required level.  Luck of logistics facilities: logistics facilities especially in terms of transpiration was noted to be one of the major problems of all regions. Due to this the regions were not able to have the proper program follow up, supervision and implementation.  Week program planning, reporting, monitoring and evaluation system: Although significant improvement is observed in terms of getting up to standard reports from regions and federal WaSH sector Ministries, lack of completeness and data consistency and reliability where major challenge faced during nine months period. This is mainly observed in the rural sanitation component of the program where the reported data from Oromia and Amhara regions is found exaggerated. As a result the NWCO is forced to exclude these region’s report from the total figure until the data is verified. Hence greater attention in clearing this data should be given enough attention as it is one of the major PDO indicator. All the WaSH implementing structures need to strengthen their M&E staffs so as to provide reports with best quality and timeliness, per the program’s reporting guideline and format. The already started joint and integrated M&E field visit should also continue to insure quality of reports coming from regions.  Although relative progress is observed in addressing environmental and social safeguard issues at regional level, the number of sub projects screened and cleared is very few as compared to those under different stages of construction. On top of this, most of the program regions didn’t start environmental and social screening for rural small schemes. Hence, this requires continued attention from all regions.

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OWNP – CWA EFY 2008 3rd Quarter Progress report

10. Annexes

10.1. Annex I: Capacity building

A. Summary of trainings provided to the Water Sector

Summary of trainings provided to the water PMUs For the reporting Quarter Cumulative up to the reporting quarter Duration Audience of Attendance # Attendance Training Title Training Titles Audience of training of training training Planned Actual Remark Planned Actual Summary of trainings provided at regional PMUs - - WIF, OWNP PMU staff 81 74 - - OWNP planning PMU staff zone & Woreda 48 50 Advanced public finance& - - WaSH financial specialist 1 1 donor Advance procurement of - - Procurement specialist 1 1 Works and

Tigray - - Advance program management WaSH coordinator 1 1 Monitoring & Evaluation - - coordinator and planning 4 2 Training - - Safeguard Training Safeguard specialist 2 1 Sum - - Sum 138 130 Trainings on D/t engineering - - Technical Specialists, 12 0 soft wares - - Procurement of Works Procurement Specialist 1 1 Advanced Program - - Assistant Coordinator 1 1 Management

Afar OWNP-CWA and GTP-2 plan PMU coordinator & senior M & - - 2 2 preparation & reporting E expert Environmental & social - - Environmental Expert 1 1 safeguard training Sum - - Sum 17 5

Awareness creation about Wereda & Regional executives 40 34

WaSH Dire Dawa Technical & mechanical Plumber & generator operator 100 94

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Summary of trainings provided to the water PMUs For the reporting Quarter Cumulative up to the reporting quarter Duration Audience of Attendance # Attendance Training Title Training Titles Audience of training of training training Planned Actual Remark Planned Actual Summary of trainings provided at regional PMUs Creating more Enhancing & creating more clarification Regional clarification about the about the 3 Days 10 10 Wereda& Regional executives 90 84 executives Responsibilities &mgt .of concept of WaSHP WaSHP Water Board Water Board Committees , WaSHCOs& Technical 5 days WaSHCOs 300 342 700 778 Committees plumber & generator operator &mechanical Sum 310 352 Sum 930 990 - - Result based planning 51 0

- - Finance & Procurement 10 0

- - Contract Administration 10 0 - - RPS schemes management 310 0

Amhara Zone & Woreda Program - - Orientation /Workshop 625 628 Implement Sum 0 0 Sum 1,006 628 OWNP Zone Focal Technical, 2 days & 36 34 Project document preparation Zonal experts 64 63 Financial & Accountants Reporting Project preparation focusing - - Bureau & Zonal experts 64 131

on priority areas Oromia OWNP Technical, Financial & Zone Focal & Accountants 36 34 Reporting Sum 36 34 Sum 164 228 0 0 0 0 Somali Sum 0 0 Sum 0 0

- - Training of program staff Reg ,zonal and woreda staffs 20 17 Awareness WWT, creation 200 213 Awareness creation workshop WWT, RWTT, Regional sector 200 213 RWTT, workshop

Gambella Sum 200 213 Sum 220 230

A

m ra

ha - - Result based planning 51 0

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Summary of trainings provided to the water PMUs For the reporting Quarter Cumulative up to the reporting quarter Duration Audience of Attendance # Attendance Training Title Training Titles Audience of training of training training Planned Actual Remark Planned Actual Summary of trainings provided at regional PMUs - - Finance & Procurement 10 0 - - Contract Administration 10 0 - - RPS schemes management 310 0 Zone & Woreda Program - - Orientation /Workshop 625 628 Implement Sum 0 0 Sum 1,006 628 - - Project document preparation Zonal experts 64 63 Project preparation focusing - - Bureau & Zonal experts 64 131 on priority areas OWNP Zone Focal Technical, OWNP Technical, Financial &

Oromia 2 days & 36 34 Zone Focal & Accountants 36 34 Financial & Reporting Accountants Reporting Sum 36 34 Sum 164 228

Ssummary of trainings provided at regional PMUs

0 0 0 0

Sum 0 0 Sum 0 0 Somali - - Training of program staff Reg ,zonal and woreda staffs 20 17

Awareness WWT, creation 200 213 Awareness creation workshop WWT, RWTT, Regional sector 200 213 RWTT, workshop

Sum 200 213 Sum 220 230 Gambella Sum 1030 1091 Sum 4367 4109

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Summary Of trainings provided at Woreda and Town PMU

S. Regi Woreda level N ons Total # For 3rd Quarter Cumulative FOR 9 MONTH of # Area of training Audiences of #Attend # of woredas Areas of trainings given Audiences of Attend Rema woredas Woreda given the trainings ance provided the trainings ance # rk Training Experience of WaSH in the WWT 173 WIF Role of CFT & community CFT and Data 88 OWNP implementation Base experts 26 1 -Concept of WaSH WaSH 14 Concept of WaSH WaSH -Role of Committee 2,824 -Role of WaSHCOMs In Committee 3,252 WaSHCOMs In WaSH implementation WaSH implementation - - Environ’t & 45 social mag’t

experts 26 26 WaSH Woreda 27 Environ’t & 27 Environmental & Environmental social mag’t social management experts experts Frame work Refreshment Training 26 26 WaSH MIS_M&E W/IT experts 26 Wareda data 115

base Tigray WoredaLevel 1 Sub Total 2,877 3,701 B. Town level 8 - OWNP Strategic and B/members 56 Board 56 annual plan members Preparation Sub Total 56 Total Tigrai 2,933 3,757

11 - - - - 11 Awareness raises & WWTs & 131 17

familiarization workshop on regional and (Fem)

OWNP Operation Manual woreda Staffs

Afar Woreda Level Sub Total - - 131 17 B. Town level 4 0 - 0 0 - 0 0

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OWNP – CWA EFY 2008 3rd Quarter Progress report

S. Regi Woreda level N ons Total # For 3rd Quarter Cumulative FOR 9 MONTH of # Area of training Audiences of #Attend # of woredas Areas of trainings given Audiences of Attend Rema woredas Woreda given the trainings ance provided the trainings ance # rk Training 2 Sub Total 0 0 - 0 0 Total Afar 0 0 - 131 17

------

Sub Total - - - B. Town level

Oromiya ------3 Sub Total ------Total Oromia ------89 89 - - 0 89 - 19115

Sub Total - - -

B. Town level

Level 41 0 - 0 0 - 0 0 4 Sub Total 0 0 0 0

Amhara Woreda Total Amhara 0 ------

Sub Total ------

B. Town level ------5 Somali Sub Total ------Total Somali ------Water Supply Schemes management WaSHCos 262 195 & O&M

Water Supply Schemes management WaSHCos 217 52

& O&M

6 Sub Total - - - 479 247 SNNP B. Town level ------Sub Total ------Total SNNP - - - - 479 247

- - 3 WaSHCO Refreshment Training WaSHCO, 90 3 WWT, CFT

Sub Total - - - 90 3 Harari

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OWNP – CWA EFY 2008 3rd Quarter Progress report

S. Regi Woreda level N ons Total # For 3rd Quarter Cumulative FOR 9 MONTH of # Area of training Audiences of #Attend # of woredas Areas of trainings given Audiences of Attend Rema woredas Woreda given the trainings ance provided the trainings ance # rk Training B. Town level 7 ------Sub Total ------Total Harari - - - - 90 3 S. Regi A. Woreda level N ons Total # For 3rd Quarter Cumulative FOR 9 MONTH of # of Area of training Audiences of #Attenda # of woredas Areas of trainings given Audiences of the Atten Re woredas woredas given the trainings nce provided trainings dance mar provided # k - - - WaSHCO duties and WaSHCO 540 responsibilities members Sensitization & Program -Kebele & village 844 awareness workshop leaders 8 Village triggering Kebele & village 4296

leaders, OWNP Consolidated Woreda 71 OWNP Consolidated WaSH Woreda WMED 71 WaSH Account WMED office Account reporting format office relevant reporting format experts community Woreda 110 community guidelines on water Woreada WMERD 110 guidelines on water WMERD sector, community office, sector, community office,

BenishangulGumuz organization, Sub Total - 181 - 5,861 B. Town level ------Sub Total ------Total B/Gumuz 181 - - - 5,861 - Capacitate Washco ( Washco 250 21 Capacitate Washco ( training Washco 250 21 training ,legalization ,legalization etc) etc) Sub Total - 250 21 250 21

9 Gambella B. Town level ------

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OWNP – CWA EFY 2008 3rd Quarter Progress report

S. Regi Woreda level N ons Total # For 3rd Quarter Cumulative FOR 9 MONTH of # Area of training Audiences of #Attend # of woredas Areas of trainings given Audiences of Attend Rema woredas Woreda given the trainings ance provided the trainings ance # rk Training Sub Total ------Total Gambella 250 21 - - 250 21 - - - Water Supply Schemes mgt & WaSHCos 262 195 O&M

Water Supply Schemes mgt& WaSHCos 217 52 O&M 10 Sub Total - - - 479 247 B. Town level

Dire Dawa ------Sub Total ------Total Dire Dawa - - - - 479 247 Total Sum of All Regions 3364 Total Sum of All Regions 11047

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OWNP – CWA EFY 2008 3rd Quarter Progress report

B. Summary of trainings provided to the Education Sector

Summary of trainings provided to the Education Sector PMU For the reporting Quarter Cumulative up to the reporting quarter Duratio Audience of Attendance # Training Title Training Title n of training Plann Actu Audience of training Attendance # training ed al

Monitoring and Evaluation training WaSH Consultant 2

Environmental and Social Safe guard WaSH Consultant 1 Familiarization and awareness WaSH focal persons 10 Federal creation on the existing situation of and specialists Educatio School WaSH in Ethiopia n Sector Total Number Total Number 13 Regional 2 days Regional Planning Regional Planning Heads, Educatio Heads, WASH and WASH and Monitoring and n Bureau Monitoring and Review Meeting Evaluation Specialists and 30 Review Meeting Evaluation Specialists WASH Focal Persons and WASH Focal Persons 2 days Regional Planning 2009 planning orientation Regional Planning Heads, 2009 planning Heads, WASH and workshop WASH and Monitoring and 11 orientation Monitoring and Evaluation Specialists workshop Evaluation Specialists Total Number Total Number 41

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Summary of trainings provided for the regions For the reporting Quarter Cumulative up to the reporting quarter Name Areas of trainings Audiences of the Attendance # Attendance # # of given trainings At region At At At At Total region level Woreda Total Areas of trainings region Wored town level given level a level level Region School WaSH al minimum 22 Educat 1 Bensha package and 2008 22 ion ngul annual planning sector Gumuz Global Hand Wash 390 390 day celebration (F =43) (F =43) OWNP reporting guidelines, planning, 246 202 448 M&E , WASH friendly (F= 9) (F=66) (F= 75) schools, and School WASH data collection tools using GPS and hygiene and sanitation Awareness training Regional and zonal Awareness 510 510 conducted on WASH education sector 510 510 training friendly schools, higher officials, conducted on OWNP WEO & CEO heads , WASH friendly implementation and process owners, schools, OWNP M&E. experts implementation and M&E. 2 Dire WaSH Baseline 99 99 Dawa data collection School WASH School WASH clubs 138 School WASH 138 138 awareness creation members, students, 138 awareness teachers creation

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Summary of trainings provided for the regions For the reporting Quarter Cumulative up to the reporting quarter Name Areas of trainings Audiences of the Attendance # Attendance # # of given trainings At region At At At At Total region level Woreda Total Areas of trainings region Wored town level given level a level level School WASH SWASH 3 Harari awareness creation Teachers 45 45 awareness and 80 80 WaSH Baseline data collection Objectives, principles, Zone &Woreda WASH Objectives, principles, program components, Focal, Woreda WaSH 141 program financial Mg't, Sanitation & team, teachers, components, financial 7,965 7,965 4 Oromiy Hygiene students, PTAs 141 Mg't, Sanitation & a Supervisors, directors Hygiene and other concerned school communities, Review 2007 WaSH 5 SNNP performance and 641 641 Zonal and Woreda revision of 2008 EFY plan Review 2008 WaSH planning performance coordinators 81 81 Supervisors, WaSH Water, Sanitation and 3158 3158 clubs, HEWs, Kebele Hygiene promotion (F=816 (F=816 Water, Sanitation and members, school Hygiene promotion teachers 1581 1581 ) )

Procurement S & H Specialist 1 1 Procurement 2 2 6 Amhar Overview of program, a M&E, plan verses 668 668 performance, Reporting Format, procurement

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Summary of trainings provided for the regions For the reporting Quarter Cumulative up to the reporting quarter Name Areas of trainings Audiences of the Attendance # Attendance # # of given trainings At region At At At At Total region level Woreda Total Areas of trainings region Wored town level given level a level level 7 Somali Sanitation and hygiene, review 500 500 Establishment & Students, school meeting of OWNP strengthening of principals, PTAs and and mobilization school WaSH clubs, life other school of youth clubs skill based, data community and PTAs collection members 175 175 8 Afar Awareness creation on Woreda education, club Awareness 353 353 SWASH members, teachers, 353 353 creation on Supervisors, directors SWASH 9 Tigray Awareness creation on Teachers, students 845 845 Awareness 845 845 POM & strengthening and cluster creation on POM SWASH clubs supervisor & strengthening SWASH clubs 10 Gambe Performance review Participants from 28 28 Performance 28 28 lla meeting regional, zonal & review meeting woreda education Total Number of Participants 3,898 15,847

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OWNP – CWA EFY 2008 3rd Quarter Progress report

C. Summary of trainings provided to the Health Sector

Name of For the reporting Quarter 9 Months Remark region Areas of trainings given Audiences of the trainings Attendance # Plan Plan Region Woreda Tow Total Perfor al level & zone n mance level level Afar TOT on CLTSH - 0 0 133 is from 1st Contract management, Hygiene and - 0 0 quarter report Sanitation Sub total - 0 212 Tigray Conduct sensitization on CLTSH to relevant 0 346.0 346.0 0 346 WaSH sectors Conduct hygiene and sanitation training WDA 898 898.0 0 898 Performance evaluation on hygiene and HEP expert, Environmental 146 146 146.0 146 146 sanitation training on improved sanitation health and supervisors and sanitation marketing Regional level media workers sensitization Journalist, Public relations, 19 19 19.0 19 19 on hygiene and sanitation communication Artists and cultural association and focus to develop key message system on health promotion and disease prevention Experience sharing in Woreda Medebay Woreda administrations, Woreda 123 123 123.0 123 123 Zana on Hygiene and sanitation and training Health experts, PHCU directors improved sanitation and sanitation marketing ODF verification Experts, administration & WDA 0 221.0 221.0 0 221 Post triggering Health experts and WaSH 0 88.0 88.0 0 88 sectors Conduct sanitation marketing training Health expert 0 257.0 257.0 0 257 Sub total - 1,186 912 - 2,098 1089 3187 Oromia TOT on CLTSH - 0 0 Conduct awareness creation on S & H for - 0 0 media personals Conduct training on HHWTSS - 0 0

Program advocacy WHO focal person, WWT and 1,177 1,177.0 0 1177

PA leaders

Joint review meeting on H & S/CLTSH Health Workers and Health 696 696.0 0 696

Extension workers

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Name of For the reporting Quarter 9 Months Remark region Areas of trainings given Audiences of the trainings Attendance # Plan Plan Region Woreda Tow Total Perfor al level & zone n mance level level Orientation Sanitation and Hygiene, WSR - 0 0 Hygiene and Sanitation WHO focal person, Health 3,941 3,941.0 0 3941 worker, community, Health extension workers

Sensitization & Program awareness PMU staffs and 12 zonal focal 31 25 25.0 31 25 workshop persons Village triggering - 0 0 CLTSH Health Extension workers, 1,077 1,077.0 0 1077 health workers Financial management Community and Health Extension workers Post triggering Community, Health extension 1,500 1,500.0 0 1500 worker Sub total 31 25 989,522 - 989,547 9816 8416 no plan B/Gumuz Annual planning and OWNP-CWA program - 0 0 The data is e CLTSH HEW & health professionals 91.0 91.0 0 91 from the 2st water quality monitoring and testing, sanitary health extension, hygiene and - 30 - - 30.0 0 30 quarter survey in water points and Refresh training sanitation officers on CLTSH sensitization at Kebele level Kebele leader, HEW, school - 18,414.0 - 18,414.0 0 18414 leader Sub total - 30 18,505 - 18,535 0 18594 D. Dawa Celebration of global hand washing day - 0 782 through panel discussion Sub total - - - - - 0 782 no plan Amhara Program awareness & Review meeting - 0 0 CLTSH, Hygiene and Sanitation - 0 0 Sub total - - - - - 4064 6212 1st quarter no plan SNNP Workshop about the plan review, - 0 0 5,177 is from confirmation and approval of 2008EFY the 1st quarter report

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Name of For the reporting Quarter 9 Months Remark region Areas of trainings given Audiences of the trainings Attendance # Plan Plan Region Woreda Tow Total Perfor al level & zone n mance level level Bi-annual program review meeting DPHP owners and Sanitation & - 186 - - 186.0 0 5378 hygiene focal CLTSH Woreda HO, HEW & HWs 1,346 1,346.0 0 1346 Water management 112 112.0 0 112 Grand total - 1,644 - - 1,644 14938 30292 1st quarter no plan

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OWNP – CWA EFY 2008 3rd Quarter Progress report

10.2. Annex II: On hand support given on Procurement and contract Administration for Program Regions TIGRAY REGION

Implementation status of Procurements (Water)

Category of Procurement # Activity Current status Remark Proc method Works 1 Civil work construction for Edaga-hamus Town with supply and NCB Contract agreement

installation of Pipes and Fittings and electromechanical equipment’s) signed Civil work construction for Ahferom woreda /dibdibo/ with supply and NCB Contract agreement

installation of Pipes and Fittings and electromechanical equipments) signed Civil work construction for Raya Azebo Woreda/Maru/ with supply and NCB Contract agreement

installation of Pipes and Fittings and electromechanical equipment’s) signed Civil work construction for May cadra Town with supply and installation NCB On Construction (40%)

of Pipes and Fittings and electromechanical equipments) Civil work construction for Sebeya Town with supply and installation of NCB Rebid

Pipes and Fittings and electromechanical equipments) Civil work construction for May Kinetal Town with supply and installation NCB On bid Evaluation

of Pipes and Fittings and electromechanical equipment’s) Civil work construction for Adinebried Town with supply and installation NCB On bid Evaluation

of Pipes and Fittings and electromechanical equipment’s) Civil work construction for Adikelebes RPS (Saesie Tsaeda Emba Woreda) NCB On bid Evaluation with supply and installation of Pipes and Fittings and electromechanical equipment’s) Civil work construction for Lemlem RPS (Enderta Woreda) with supply NCB On bid Evaluation

and installation of Pipes and Fittings and electromechanical equipment’s) Civil work construction for Hilab RPS (Wolkayt Woreda) with supply and NCB On bid Evaluation

installation of Pipes and Fittings and electromechanical equipment’s) Goods Procurement of office furniture (tables, chairs, shelf and white board) shopping purchased QCBS Combined evaluation The combined evaluation report Consultancy 1 Woreda wash consultants hiring (WWC) Report sent for No after comment has been received objection on 26 May 2016 QCBS Combined evaluation 2 Town wash Consultants hiring (TWC) Report sent for No objection

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Implementation status of W,G and S Contract

Duration of contract Value of contract Physical progress of contract (%age) Financial progress of contract Remark Amount paid so far (%age) 80 days 11,705,879.90 5,966,598.20 51% 90 days 7,107,690.00 3,591,535.60 51% 60 days 4,739,840.00 2,088,761.39 44% 87 days 17,185,370.00 12,754,390.94 74% 90 days. 8,122,450.00 6,396,127.37 79% 60 days. 2,995,405.00 1,497,576.27 50% 120 days. 24,279,973.00 24,525,433.62 101% 90 days. 5,150,850.00 3,778,602.28 73% 90 days. 13,676,260.00 10,592,970.06 77% 75 days. 3,790,745.00 3,151,338.73 83% 60 days. 3,306,250.00 3,355,615.53 101% 120 days. 6,296,940.00 5,293,838.86 84% 75 days. 14,501,787.50 11,365,262.59 78% 60 days. 2,799,732.50 1,178,195.38 42% 90 days. 9,037,735.00 4,888,280.33 54% 60 days. 7,617,025.00 3,912,488.00 51% 60 days. 3,798,220.00 2,544,845.64 67% 90 days. 8,119,805.00 5,887,179.06 73% 90 days lot-1. 4,733,515.00 1,088,597.00 23% 72 days lot-8. 3,714,500.00 3,004,293.13 81% 90 days. 4,410,020.00 512,370.13 12% 60 days. 4,343,090.00 1,922,978.88 44% 30 days. 3,434,958.00 0% 45 days. 4,709,250.00 490,236.00 10% 33 days. 1,478,440.00 0% 45 days. 2,279,760.00 1,746,087.31 77% 45 days. 2,122,900.00 1,665,735.00 78% 30 days. 1,534,100.00 976,195.00 64% 48 days. 2,453,352.50 1,455,559.00 59%

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Duration of contract Value of contract Physical progress of contract (%age) Financial progress of contract Remark Amount paid so far (%age) 90 days. 2,428,597.58 2,428,597.58 100% 90 days. 2,534,527.24 2,534,527.24 100% 90 days 1,316,914.34 811,277.04 62% 150 days 3,535,351.28 1,294,925.20 37% 270 days 10,177,153.13 1,311,272.83 13% 270 days 15,183,028.51 5,966,598.20 12%

Afar Region

Implementation Status of Procurements

Category of Procurement Activity Current Status Remark Procurement Method (A). Works A Rural A.1 1 Procurement of 16 Deep Wells drilling and Bid evaluation process is completed except 2 sites of Kori woreda constructions in 8 Woredas in 8 different NCB and no objection is obtained from the ministry for the rest 6 sites. packages 2 Procurement of construction of CW for NCB Contract award and agreement signed, site handed over and 20%

Menafesha RPS in Yalo Woreda completed and ongoing. 3 Procurement of Construction of CW for 16 RPS NCB Bid evaluation process is stopped and the bureau requested the in 10 Woredas in 10 different packages ministry to cancel the bidding process of 3 sites (Bada Admerug,

Bada Eremile and Guben) due to some technical problems found in their study and designs. Urban A.2 4 Procurement of 4 deep wells drilling in 4 NCB The bid evaluation process for borehole drilling at Kuneba town is

towns in 2 different packages canceled due to the need to make the well casing diameter. (B). Goods B PMU B.1 5 Procurement of Office furniture and NS Revised the specifications and prepared bid documents and

equipment for PMU collected the Pro-forma and now the evaluation process is underway Rural B.2 Urban B. 3

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Category of Procurement Activity Current Status Remark Procurement Method

(C). Consultancy C PMU C.1 6 Contract renewal for nine existing PMU staff IC Completed 7 Deployment/hiring of 3 new PMU staffs IC Hiring of one Senior Hydro-geologist is completed. (senior hydro geologist, contract administration and urban technical specialists) Rural C.2 Consultancy Services for 5 Woredas for the QCBS No objection has got from MoWIE for evaluated combined technical Preparation and Implementation of Woreda and financial proposals as well as draft contract agreement for 8 Rural WASH sub component selection of Woreda WaSH Consultants (WWCs) for 5 woredas and the contract signing is expected to be accomplished in near future. Consultancy Services for 6 for the Preparation QCBS No objection has got from MoWIE for evaluated combined technical 9 and Implementation of Woreda Rural WASH and financial proposals and the evaluation is being finalized. sub component Urban C.3 Consultancy Services for Capacity Building of QCBS RFPs have been submitted by short listed Town WASH Consultants boards & utilities, feasibility study, design and (TWCs) to recruit and deploy 2 consultants for the 2 groups of towns 10 construction supervision (for 2 towns - Chifra (Dichoto & Chifra and Berahle & Kuneba). and Dichoto) by TC Consultancy Services for Capacity Building of QCBS RFPs have been submitted by short listed Town WASH Consultants boards & utilities, feasibility study, design and (TWCs) to recruit and deploy 2 consultants for the 2 groups of towns 11 construction supervision (for 2 towns – (Dichoto & Chifra and Berahle & Kuneba). Berahle and Kuneba) by TC

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Status of Works  In 3rd quarter:- Procurement of drilling of 8 boreholes at Gedensa & Ata’daba of Dawe Woreda; Lubakda & Guluble of Kori Woreda; Kusreli & Wayinfage of Gulina Woreda and Haflaf & Addu of Megalle Woreda, bid evaluation process is completed except 2 sites of Kori woreda and no objection is obtained from the ministry for the rest 6 sites. Procurement of construction of 5 motorized schemes in Dalol woreda Bada Admerug & Bada Eremile; in Berahle woreda Guben & Ada; and in Yallo woreda Muhurgolo site, bid evaluation process is stopped and the bureau requested the ministry to cancel the bidding process of 3 sites (Bada Admerug, Bada Eremile and Guben) due to some technical problems found in their study and designs. Procurement of borehole drilling for Kuneba town bid is opened but the bid evaluation process is canceled due to the need to make the well casing diameter.  In general (Cumulative up to 3rd Quarter):- Contract award, agreement signing and site handing over for construction of Menafesha RPS in Yallo Woreda is completed and construction is ongoing. Bid documents are prepared and floated for borehole drilling at Kuneba town and bid is opened but the bid evaluation process is canceled due to the need to make the well casing diameter. Bid documents are prepared and floated for drilling of 8 boreholes at (Gedensa & Ata’daba of Dawe Woreda; Lubakda & Guluble of Kori Woreda; Kusreli & Wayinfage of Gulina Woreda and Haflaf & Addu of Megalle Woreda). However, Bid evaluation process is completed except 2 sites of Kori woreda and no objection is obtained from the ministry for the rest 6 sites. Bid documents are prepared and floated for construction of 5 motorized schemes in Dalol woreda Bada Admerug & Bada Eremile; in Berahle woreda Guben & Ada; and in Yallo woreda Muhurgolo site. However, Bid evaluation process is stopped and the bureau requested the ministry to cancel the bidding process of 3 sites (Bada Admerug, Bada Eremile and Guben) due to some technical problems found in their study and designs. Status of Goods  In 3rd quarter:-  Procurement of office equipments (lap tops, printers, fax machine and photocopier, etc.) and furniture (chairs, tables, shelves, etc.) was planned, revised the specifications and prepared bid documents and collected the Pro-forma and now the evaluation process is underway.  In general (Cumulative up to 3rd Quarter):-  To procure office equipment and furniture for PMU staff through national shopping was unsuccessful for the second time (in 2nd quarter) due to failure to comply with the required specifications and to supply the whole items in a lot, so as to avoid partial supply. However, in 3rd quarter it was planned to procure of office equipments (lap tops, printers, fax machine and photocopier, etc) and furniture (chairs, tables, shelves, etc), revised the specifications and prepared bid documents and collected the Pro-forma and now the evaluation process is underway. Status of Consultancy Services  No objection has got from MoWIE for evaluated combined technical and financial proposals as well as draft contract agreement for selection of Woreda WaSH Consultants (WWCs) for 5 woredas and the contract signing is expected to be accomplished in near future.  Regarding selection of Woreda WaSH Consultants (WWCs) for Group two, the evaluated technical proposal has obtained no objection from the ministry and the combined technical and financial proposals evaluation is being finalized.

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Financial Physical Category Date of Duration progress of Value of progress of No of Name of Contract Description signing of of contract Remark contract contract Contract contract contract Amount (%) % paid so far (A). Rural 1 Works Procurement of Contract award and 31,Julay 6 month ETB 2% 854,880.10 20 Advance paid civil work agreement signing for 2015 4,274,400. construction of Menafesha 48 RPS 2 Works Procurement of Biddings for drilling of 8 deep At bidding 0 0 0 0 0 At bidding deep wells drilling wells stage stage 3 Works Procurement of Biddings for construction of 5 At bidding 0 0 0 0 0 At bidding civil work RPS /motorized schemes/ stage stage 4 Consultan Consultancy Evaluation of 11 WWC RPF At bidding 0 0 0 0 0 At bidding cy Services for 11 proposal stage stage Woredas WC (B). Urban 1 Works Procurement of Bidding for drilling of 1 deep At bidding At bidding 0 0 0 0 0 deep wells drilling well at Kuneba town stage stage 2 Consultan Consultancy Evaluation of 11 WWC RPF At bidding At bidding cy Services for 2 proposal stage 0 0 0 0 0 stage Towns WC

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Amhara Region

Summary of Implementation Status of Procurement of Ttow regions 1- Amhara Region Category of Proc # Activity Procurement Current status Remark method Works 1 34 towns NCB 100 % completed 2 Water >50% completed 7 <50 completed 14 No objection 6 Rebid 1 Site handover 4 2 28 RPSs NCB 100 % completed 1 Water >50% completed 13 <50 completed 12 No objection 2 3 procurement for latrine Construction of 2 NS Under bid evaluation(Quara and Dabat) Health Improved latrine. 4 one placenta pit and one Incinerator NS >51%(North achefer) Health 5 14 School latrines construction NCB On bidding process Education 6 34 School latrines construction NCB materials purchased Education 7 9 School latrines construction NCB Contractors identified Education 8 1 On spot spring NCB materials purchased Education 9 9 Hand dug well NCB materials purchased Education 10 1 Hand dug well NCB On bidding process Education Goods 1 Office furniture & office equipment Shopping & NCB completed Water Consultancy 1 Recruitment of 8 WWCs ( 1st Batch) QCBS no objection for 42 Woredas’ WWCs Water obtained and Contract made with four firms supporting 20 woredas, the remaining 22 woredas are on process 2 Recruitment of 8 WWCs ( 2nd Batch) QCBS Under Issuing of RFP for shortlisted

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Summary of Implementation Status of Procurement of Ttow regions 1- Amhara Region consultants 3 TWC QCBS Reorganized the lot no. as per the request of the MoWIE to obtain no objection 4 Technical specialist IC Employed Education 5 Sanitation & hygiene specialist IC Employed Education Benshangul gumuz Region Category of # Activity Procurement Current status Remark Procurement method Works 1 Procurement of Drilling and Construction NCB/National Considering the procurement of 56 Water of 56 Shallow Wells in Dangur, Guba, Competitive shallow wells, the drilling is already Sherkole, Menge and Kurmuk Woredas Bidding/ finalized and the construction of head work is almost completed. 2 Procurement of Kamashi town Water NCB The site hand over is completed and the Water Supply, Sanitation and Hygiene expansion construction contractor already started project (construction of civil works, laying the construction works. of Pipes and fittings, Supply and Installation of Electro-Mechanical Equipment) 3 Procurement of hand dug wells and on spot LCB For the procurement of works for 1 on Water spring development spot spring development the bid evaluation is already completed Goods 1 Procurement of spare parts for LCB The Procurement was already Water maintenance and rehabilitation of schemes completed in all woreads 2 Procurement of office materials and LCB The Procurement was already Water equipments completed in all then woreads & bureau Consultancy 1 Procurement of Consulting Firms that is QCBS No objection was obtained for technical Water WWC /Woreda WaSH Consultants/ and financial evaluation and now a days it is ready to deploy the consultancy firm

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Summary of Implementation Status of Procurement of Ttow regions 1- Amhara Region 2 Procurement of consultant for Diza town NCB Bid document is floated to invite Water water supply system design study consultants to express their interest and as per the request the Evaluation Report for EoI is prepared. 3 Procurement of consultant for Bambasi NCB Bid document is floated to invite Water town water supply system revision of the consultants to express their interest and existing design as per the request the Evaluation Report for EoI is prepared and hence RFP is prepared and issued to the competent Consulting firms .

Oromia Region

A. Implementation status of Procurements

Procure Re Category of Activity ment Current status ma Proc method rk Rural 1  NCB under execution of contract 2  NCB under execution of contract 3  NCB under execution of contract 4  NCB under execution of contract 5  NCB under execution of contract Works 6  NCB under execution of contract 7  NCB under execution of contract 8  NCB under execution of contract 9  NCB under execution of contract 10  NCB under execution of contract Urban

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1  NCB under execution of contract 2 Procurement of water quality Test Kits NCB Delivered 2 3 Hand tools for hand dug well NCB Delivered 4 Procurement of dewatering pumps NCB Delivered Procurement of 140 Desktop computer and 140 printers for 5 NCB Delivered Woredas and towns capacity building, Procurement of 350 Afridev Hand pumps and 250 Indian Mark II 6 NCB Delivered Hand Pumps 7 Procurement of maintenance Tools NCB Delivered Goods 8 Procurement of Geophysics Instruments ICB goods shipped and doc arrived 9 Procurement of portable Generators NCB under execution of contract 10 700 Afridev and 110 Indian Mark II Hand Pumps NCB delivered and payment effected 11 Procurement of 35 submersible pumps and 30 generator sets NCB under execution of contract 12 Procurement of 40 submersible pumps and 30 generator sets NCB under evaluation of bid Procurement of 140 motor bikes for woredas LC opened By the MoWIE and under 13 ICB production Procurement of 8 field vehicles LC opened By the MoWIE and under 14 ICB production Urban Procurement of laboratory equipments NCB delivered and payment effected Procurement of 36 Desktop computer and 36 printers for NCB delivered and payment effected Woredas and towns capacity building, 1  Contract signed and on process of 2 QCBS 3 Consultancy  inception report Contract signed and on process of 3 QCBS  inception report  QCBS Under Techncial Evaluation

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OWNP – CWA EFY 2008 3rd Quarter Progress report

Implementation status of W,G and S Contract

Procurement Expected DD,MM and contract Contract Contract Number Description plan Cost contractors Name time of year of Inv signing date amount Estimate completion A Drilling and Construction A.1 Rural OWMEB/OW/SW/01/15 21 SHW Dedo 2,079,000.00 19-Dec-14 Mahder Mehari WWD 19-Mar-15 2,617,860.00 2-Jun-15 OWMEB/OW/SW/02/15 16 SHW L.Seka 1,584,000.00 19-Dec-14 Mahder Mehari WWD 19-Mar-15 2,183,965.00 2-Jun-15 OWMEB/OW/SW/03/15 16 SHW S. Chekorsa 1,584,000.00 19-Dec-14 Nile Drilling and Explor 19-Mar-15 3,194,958.75 2-Jun-15 OWMEB/OW/SW/05/15 20 SHW Ameya 1,980,000.00 19-Dec-14 Pangea Drillers 19-Mar-15 2,375,670.00 2-Jun-15 OWMEB/OW/SW/06/15 20 SHW S. sodo 1,980,000.00 19-Dec-14 Hard Rock Drilling 19-Mar-15 2,050,450.00 2-Jun-15 OWMEB/OW/SW/07/15 15 SHW Ameya &S. sodo 1,485,000.00 19-Dec-14 Nile Drilling and Explor 19-Mar-15 1,962,388.75 2-Jun-15 OWMEB/OW/SW/08/15 19 SHW Weliso 1,881,000.00 19-Dec-14 CR Engineering 19-Mar-15 2,187,875.00 2-Jun-15 OWMEB/OW/SW/09/15 19 SHW Weliso 1,881,000.00 19-Dec-14 Hard Rock Drilling 19-Mar-15 1,939,187.50 2-Jun-15 OWMEB/OW/SW/10/15 22 SHW Ilu 2,178,000.00 19-Dec-14 Hard Rock Drilling 19-Mar-15 2,268,835.00 2-Jun-15 OWMEB/OW/SW/11/15 23 SHW Ilu 2,277,000.00 19-Dec-14 Hard Rock Drilling 19-Mar-15 2,338,237.50 2-Jun-15 OWMEB/OW/SW/12/15 20 SHW W. Haglo 1,980,000.00 19-Dec-14 Sanar Water Well Dev. 19-Mar-15 2,746,775.00 2-Jun-15 OWMEB/OW/SW/13/15 20 SHW sibu Sire & Wayu 1,980,000.00 19-Dec-14 Sanar Water Well Dev. 19-Mar-15 2,758,275.00 2-Jun-15 OWMEB/OW/SW/14/15 15 SHW sibu Sire & Wayu 1,485,000.00 19-Dec-14 TAG WWD 19-Mar-15 2,131,093.75 2-Jun-15 OWMEB/OW/SW/15/15 17 SHWGuliso, Nedjo.. 1,683,000.00 1-Jan-15 TAG WWD 26-May-15 2,341,371.25 9-Aug-15 OWMEB/OW/DW/01/15 6 DW OSZSF 3,828,107.88 1-Jan-15 DERBA Drilling 27-May-15 8,133,432.50 10-Aug-15 OWMEB/OW/DW/02/15 10 DW W/Shoa 6,380,179.80 1-Jan-15 Weleshe WWD 28-May-15 5,989,746.25 11-Aug-15 OWMEB/OW/DW/03/15 8 DW S/W/Shoa and N/Shoa 5,104,143.84 1-Jan-15 Pangea Drillers 29-May-15 6,057,763.00 12-Aug-15 OWMEB/OW/DW/04/15 6 DW East Shoa 3,828,107.88 1-Jan-15 DERBA Drilling 30-May-15 6,935,477.50 13-Aug-15 15 SHW Sokoru, Didu,Bacho OWMEB/OW/SW/16/15 1,485,000.00 Royal Broholer 10-Jun-15 1,824,388.75 & Yayoo 1-Jan-15 24-Aug-15 OWMEB/OW/SW/17/15 19 SHW in Mulo & Sululta 1,881,000.00 1-Jan-15 K.E.Y Engineering plc 26-May-15 2,178,128.75 9-Aug-15 18 SHW in OSZSF-Beraki & OWMEB/OW/SW/18/15 Akaki 1,782,000.00 1-Jan-15 K.E.Y Engineering plc 26-May-15 2,067,757.50 9-Aug-15 17 SHW in OSZSF-Wolmera & OWMEB/OW/SW/19/15 Sebeta 1,683,000.00 1-Jan-15 Hard Rock Drilling 19-May-15 2,005,485.00 2-Aug-15 A.2 Towns 6 DW Nopha, Yayo, Alga and OWMEB/OW/ST/DW/01/15 15,308,460.00 Zekaly Genral Trading 1-Apr-15 Toba 1-Jan-15 7,977,728.25 15-Jun-15

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Procurement Expected DD,MM and contract Contract Contract Number Description plan Cost contractors Name time of year of Inv signing date amount Estimate completion 7 DW in Hadha, Sire,

OWMEB/OW/ST/DW/02/15 kurfachale, Baroda and Biyo 17,859,870.65 Hela Construction 27-Mar-15 9,625,695.00 Kereba 1-Jan-15 10-Jun-15 7 DW in Jido Kombolcha,

OWMEB/OW/ST/DW/03/15 Hinchini, Tare, Tefki and 17,859,870.65 Hela Construction 27-Mar-15 13,657,687.50 Hambiso 1-Jan-15 10-Jun-15 10 DW in Dhega Jiga, Sekela,

OWMEB/OW/ST/DW/04/15 Figa Kobera, Inango, chanka 25,514,100.00 Daymhand Infras 7-Apr-15 9,489,156.00 and Geba Robi 1-Jan-15 21-Jun-15 Supply and Construction of B RPS Burka Chebera Water SS OWMEB/OW/RPS/01/2015 project 4,218,720.00 15/01/2015 Gebita Nure WWC 23-Apr-15 1,978,146.63 5-Sep-15 OWMEB/OW/RPS/02/2015 Tullu Kerero Water SS project 4,218,720.00 15/01/2015 Solomon Berahnu GC 23-Apr-15 1,263,924.99 5-Sep-15 Menassie Engineering OWMEB/OW/RPS/03/2015 Koche Bore Water SS Project 4,218,720.00 15/01/2015 plc 24-Apr-15 1,056,635.07 6-Sep-15 OWMEB/OW/RPS/04/2015 Dire Kiltu Water SS Project 4,218,720.00 15/01/2015 MG AGA consturction 24-Apr-15 580,101.94 6-Sep-15 OWMEB/OW/RPS/05/2015 Hatata Bel'a Water SS Project 4,218,720.00 15/01/2015 Zenawu Tesema 23-Apr-15 1,970,595.27 5-Sep-15 OWMEB/OW/RPS/06/2015 Bura Jale Water SS Project 4,218,720.00 15/01/2015 Simeneh Lemma 28-Apr-15 2,469,282.74 10-Sep-15 Haymanot Tegegn OWMEB/OW/RPS/07/2015 Kuno Manisa Water SS Project 4,218,720.00 15/01/2015 GWWC 27-Apr-25 1,667,919.05 9-Sep-25 Haymanot Tegegn OWMEB/OW/RPS/08/2015 Geta Beko Water SS project 4,218,720.00 15/01/2015 GWWC 27-Apr-25 1,408,294.17 9-Sep-25

OWMEB/OW/RPS/09/2015 Wogito Water SS project 4,218,720.00 15/01/2015 Zeleke Redi WWC 23-Apr-15 1,455,948.01 5-Sep-15 Simeneh Lemma OWMEB/OW/RPS/10/2015 Kura Gatira Water SS Project 4,218,720.00 15/01/2015 GWWC 28-Apr-15 1,521,694.91 10-Sep-15 OWMEB/OW/RPS/11/2015 Erenso Ale Water SS Project 4,218,720.00 15/01/2015 Samuel Getachew 24-Apr-15 1,931,542.88 6-Sep-15 Tencho Wocheri Water SS OWMEB/OW/RPS/12/2015 Project 4,218,720.00 15/01/2015 Zeleke Redi WWC 23-Apr-15 2,539,188.29 5-Sep-15 C Supply of Goods OWMEB/OWNP/PGW/09/15 supply of portable generators 26/02/2015 Emu General Importer 11-Sep-15 11,881,800.00 10-Nov-15 16,470,300.00 OWMEB/OWNP/PGW/08/15 supply of dewatering Pumps 26/02/2015 Emu General Importer 25-May-15 4,588,500.00 24-July-15

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Procurement Expected DD,MM and contract Contract Contract Number Description plan Cost contractors Name time of year of Inv signing date amount Estimate completion supply of Hand Dug Well Selam Children's OWMEB/OWNP/PGW/05/15 Equipment’s 5,152,805.00 26/02/2015 Village 29-May-15 5,152,805.00 28-July-15 OWMEB/PGW/01-02/14 Supply of Desktop computers 19/12/2014 Jupiter Trading 9-Mar-15 959,200.00 8-May-15 974,493.60 OWMEB/PGW/01-02/14 Supply of printers 19/12/2014 Bridgetech plc 3-Mar-15 432,000.00 2-May-15 OWMEB/OW/PGW/06/15 Supply of Water Quality 2,515,023.00 26/02/2015 Wagtech Ethiopia ltd 26-May-15 3,469,136.00 25-July-15 OWMEB/OW/PGST/03/15 Supply of Water Quality 646,720.20 26/02/2015 Supply of Desktop computers 12/03/2015 Alta Computec Plc 29-May-15 1,183,156.80 28-July-15 OWMEB/OW/PG/01/15 1,169,392.32 Supply of printers 12/03/2015 National marketers 20-May-15 545,280.00 19-July-15

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Somali Region A. Implementation status of Procurements Category Activity Procurement Current status Remark of Proc method 1 Works 1  NCB under execution of contract 2  NCB under execution of contract 3  NCB under execution of contract 4  NCB under execution of contract 5  NCB under execution of contract 6  NCB Bidding document commented and it with the regional bureau Urban  NCB Bidding document commented and it  with the regional bureau 1  NCB Re-bided 2 Goods 2 Procurement of office Furniture’s NCB Delivered 3 Procurement of M-WATT Kits NCB Delivered 4 Procurement of manual rig NCB Delivered 5 Procurement of Water Purification Chemicals NCB Delivered 6 procurement of 28 pumps and 25 Generators ICB Bid was closed on 18th May 2016 Urban Procurement of office Furniture’s NCB delivered and payment effected 3 Consultanc 1    for two groups of woredas y   actual contract price exceeds the PP cost estimate by more  than 100% and IDA denied no objection 2  QCBS No objection given for combined  evaluation report

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Implementation status of W,G and S Contract

Physical Financial progress of Categor Date of Duration of Value of progress of contract No y of Name of contract Description signing of Remark contract contract contract contract contract (%age) Amount paid (%age) so far Goods Ismail Hussien Madahay 1. General Import Office Furniture 25/12/2014 3,157,730 100% 3,157,730 100% Delivered Hope const ruction & Construction of 2. Water works construction Danot Haffir Works company dam 2/12/2014 240days 18,107,401.16 96% 13,762,268.96 76% Dagan Water Works Construction of 3. Works Construction Company Daror Haffir dam 18/02/2015 240days 17,827,438.16 95% 11,661,265.45 65% Works Hope const ruction & Construction of 60 days 1,595,040 100% 1,273,127.78 79.82% Water works construction hand dagwell company works Sahal construction Construction of 60 days 2,388,000 100% 2,388,000 100% company hand dagwell Darm water works Construction of Works construction copany hand dagwell 60 days 1,576,000 100% 1,173,729.58 74.47%

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SNNP Region

Implementation status of Procurements S/no Description Procurement Procurement process Remark method 01 68 Dewatering Pump NCB Delivered & being distributed 02 68 Portable Generators NCB On bid process 03 300 pcs Hand Pump(Afrihdehve NCB Delivered & being Pump) distributed 04 120 pcs of Hand Pump(Indian NCB Delivered & being Mark II) distributed 05 68 Desk top Computer and 68 NCB Delivered & Distributed Printers to all woredas 06 Geophysical Instrument NCB Alternative method Plan to be proposed revised

Procurement of Works

As per the approved procurement plan, works also one of the three categories of expenditure .Works can be expressed in the following types, Drilling & Construction of deep Wells, Shallow Wells, RPS from deep Wells & Springs, Hand dug well and on spot springs for woredas and Civil work, including laying of Pipe & Fittings, Supply & installation of Electro Mechanical for both rural & urban projects.

Works like Drilling & construction of Deep wells, Shallow Wells, RPS from Spring & Deep wells and large expansion Procure at regional level for rural components whereas Hand Dug well, on spot spring and small expansions are procured at woreda level.

Civil works including Laying of Pipe & Fittings, Supply & Installation of Electro Mechanical for small towns are procured at regional level of hand dug wells the procurement plan indicates works which is contra at Regional level.

Tabular description of procurement of Works implementation status

S/No Type of Description Proc method Procurement status Remark 01 Drilling and Construction of Eighteen Contracts signed & Drilling & Deep Wells and 10 Shallow Wells, in Construction of 18 deep wells on different woredas NCB process 02 Jemjemo small civil works, NCB Under construction From BH WonagoWoreda 03 Arfaro Small Civil Works, Semen Ari NCB Under construction From Spring Woreda 04 ShotaMantuti Small Civil Works, Loma NCB Under construction From Spring Woreda 05 Eleven (11) Small Civil Works at Sidama 10 out of 11 under construction Zone and 1 under bid evaluation no NCB objection from region

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06 Six (6) Small Civil Works at Guraghe Zone 3 projects awarded, site handed NCB over & 3 projects under bid evaluation at zone 07 Six Borehole Drilling & Constructions at NCB under bid evaluation no Guraghe Zone objection from region 08 Eight (8) Small Civil Works at different NCB under bid award at region From Spring clusters 09 Five (5) Small Civil Works at GamoGofa NCB Under bid evaluation at zone From Spring Zone 10 Drilling & Construction of three boreholes Bid announced on Ethiopian & eighteen shallow wells at different NCB Herald News Paper clusters 11 Three (3) Small Civil Works at different NCB Bid announcement request clusters forwarded to press

Procurement of Consultancy

In the procurement plan it is mentioned that the procurement of Consultancy including Woreda Wash Consultancy, Urban WaSH consultancy and hiring of employment for PMU staff.

The implementation of Woreda WaSH Consultant combined financial and technical evaluation report has been finalized, contract negotiated and an agreement signed for 10 out of 12 lots of Woredas. For 2 lots the price offered by the competent consultants was exaggerated and the bureau is looking for other appropriate techniques to support these woredas.

Whereas for the 18 small towns of Urban WaSH Consultants are already deployed and have submitted inception reports, the remaining 2 small Towns Dezi & Bita Genet where no feasible consultant applied for.

Regarding the consultant recruitment for Six Medium Towns which are supported by the world bank in collaboration with water resource development fund; for the prefeasibility, feasibility study and design, contract supervision for Worabe & Chencha Medium Towns and Design Review & Detail feasibility study and contract supervision for Bodity, Sawula, Tercha, and Dilla Medium Towns, the Consultants’ proposal based on the RFP is under evaluation process.

Tabular description of procurement of Consultancy implementation status

S/No Type Description Proc Procurement status Remark method 01 WWC (68 Woredas) QCBS All successful consultants have signed the draft contract agreement. 02 UWC 1st round (10 QCBS All successful consultants have Small Towns) submitted the draft inception report 03 UWC 2nd Round (10 QCBS All successful consultants have Small Towns) submitted the draft inception report 04 UWC QCBS Under Technical Proposal (6 Medium Towns) Evaluation based on the RFP

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Summary of Procurement

Implementation status of the Goods, Works and Consultancy contract Using shopping procurement method Six Lap top computers, locally fixed wall shelves, BPR Table, High Back chairs, containers, chairs, shelves, tables, electronics related items are procured and the rest (motor cycle, additional lab tops & others small goods) are on process.

The Rural Goods like computers, printers and Dewatering pumps were distributed to sixty eight selected Woredas and Afridehive & Indian Mark-II Hand Pumps were delivered and ready to be distributed to Woredas.

Works including eighteen bore holes and Ten Shallow Wells drilling & construction in different clusters and Jemjemo, Arfaro and Shota Small civil works contracts in Wonago, Semen Ari and Loma Woredas, respectively are under construction.

Moreover, ten civil work contracts from Sidama Zone (as per the delegation from the bureau) are under construction. Similarly, three civil work contracts were awarded and the rest three are under bid evaluation process at Guraghe Zone.

Six drilling & construction plus three small civil works contracts and one small civil works contracts respectively from Guraghe & Sidama Zones are under no objection whereas five small civil works contracts are under bid evaluation in Gamo Gofa Zone.

The bid evaluation of eight small civil works contract is completed and letter of acceptance and notifications of award are under process.

Currently, eighteen shallow & three deep wells as well as three small works contract are under bidding process.

The recruitment of Urban & Rural WaSH Consultancy was done as per the bank guideline procurement method and by now the Urban WaSH Consultants are deployed for eighteen out of twenty Small Towns.

The WoredaWaSH Consultants have signed draft contract agreement and are preparing for site handing over.

In response to emergency water supply demand in Kambata Tambaro & Hadiya Zones, two Boreholes drilling & construction and two pumping test for the two existing boreholes was given to the already deployed contractors in supplementary agreement.

Regarding contract management, different official communications were made with suppliers, contractors & consultants for contractual issues such as extension, delays, warnings, progresses, supplemental contracts, contract cancelations, contract negotiations & the like.

Documentation of important Documents

a). The bureau has procured Book shelf which is Locally Fixed to wall and fixed on wall of documentation room, this is important to manage the essential procurement documents as per the procurement filling categories, i.e. Goods, Works and Consultancy. A document which is supported for the preparation of procurement documents, like, appraisal document, loan agreement, IFB, Bid announcement and letters have put safe place of a created on box file and file cabinet based on the name of the project.

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b) The contract documents are arranged as per the categories of expenditure of the program. The contract documents like bid document, bid evaluation report and contract agreement, clarification, no objection, acceptance, notification etc letter are filed and categorized as per the names & types of the projects.

Gambella Region

Category of Procurement # Activity Current status Remark Proc method Water sector Construction of kwatchtiang NCB 0 1 town water supply and sanitation project Expansion of pignudo town NCB 0 2 water supply and sanitation project Construction of dimma town NCB 0 3 water supply and sanitation project Expansion of Itang town NCB 0 4 water supply and sanitation projects Construction of 3 RPS at 3 NCB 0 5 woredas NCB Contract signed for 39 in 3 lots . 7 SW completed , 15 on top work, 15 on drilling, - Drilling and construction of 3 preparation completed and 6 75 shallow wells at 6 waiting for no-objection for different woredas drilling by Own force Works 33 non-responsive bid and 2 abandoned. Drilling and construction of LCB 1 completed & 7 on bid 7 14 HDW at 5 different process, 4 need council woredas decision, 2 abandoned 8 Developing 4 spring onspot LCB Award given. Drilling of 6 borehole at 4 NCB 0 Preparing for 9 small towns and 2 for RPS study and design. Rehabilitation of 186 water NS 73 10 supply schemes Disinfection of 186 water NS 73 11 supply schemes Education sector Construction of 6 new LCB On bid process 1 sanitation facilities Rehabilitation of 3 existing LCB On bid process 2 sanitation facility (latrine and hand washing facilities) NCB On bid process Supplementary Construction of 6 new water 3 agreement by supply facilities water bureau 4 Rehabilitation of 3 water LCB On bid process

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Category of Procurement # Activity Current status Remark Proc method supply facilities Health Sector Construction of LCB On going Demonstration latrines at 1 3HPs, Four seat latrines at 5 HFs and 3 Public latrines at 3 towns 2 Rehabilitation of HF latrines-2 LCB On going Installation of hand washing LCB On going facilities at 4 HFs and 3 construction of Solid waste disposal/ incinerator at 4 HFs NCB On going Supplementary New water supply schemes 4 agreement by for 5 HFs water bureau Rehabilitation of HFs 2 water NS On going 5 schemes Water sector Procurement of 50 Indian NCB 0 1 mark II Procurement of IT NS completed 2 equipments Procurement of400 pipe and NCB 0 3 fitting 4 Procurement of chlorine NCB 0 5 Procurement of motorbike NCB 0 By MWIE Education sector Procurement of 1 desktop LCB Bid invitation 1 computers with accessories Goods Procurement of 10 Motor ICB unknown Delegated to 2 bike MWIE Procurement of 1 vehicle ICB unknown Delegated to 3 MWIE Health sector Procurement of 8 LCB On bid process Motorbikes , 6 Water quality test kit, 1 desktop 1 Computers with printer, 9 laptop 9 Digital camera, 2 external disc Single consultancy service for NCB The selection and 6 woredas and 4 small towns employment consultancy is Consultancy 1 design revision and business completed, contract plan preparation and capacity agreement is finished and building contract is signed

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Harari Region

Category of Procurement # Activity Current status Remark Proc method Rural Pipe System for Aw Hakim NS Under Drilled by own Force Works 1 Villagers construction Rural Pipe System for Genda Qiltu NS On Bid Process Works Villagers Existing Borehole Development and NS Under Works Rehabilitation for RPS Construction Water Storage Well Construction with NS Under Works RPS,for Dereteyara ,genda Dinea. Construction Sand Dam with RPS, for Erer Woldeya NS Under Works Genda Halealea Vilager Construction Drilling of Borehole in Sofi/ Erer Wereda NS Under Three Borehole drilled by Works Construction own Force Works Rehabilitation of Existing Hand dug well NS Completed Construction of Hand Dug Well fitted with NS Completed Works Afridave Hand pump Goods 1 Procurement of uPVC and Steel Casing NCB Conducted Procurement of Drilling Machine NCB Under Bid Goods Accessories , Lubricant and Spare part Processes Goods Procurement of Hand Pump NS Completed Goods Hand Pump Spare part NS Completed Procurement of Electromechanical NCB Under Bid Goods Equipment and Spare part Processes Procurement of Electric Grid Line from NS Under Process Goods EPCO Goods Supply of pipes and fittings NCB Completed Goods Procurement of Office equipment NS Under process Procurement of Double Cabin Pic up NCB procurement under Process by Goods the MoWE Procurement of Motor cycles NCB procurement under Process by Goods the MoWE Consultancy 1 WWC NCB Cancelled

Dire Dawa

WATER OFFICE Category of Type of procurement Procurement Current status Remark Region procurement method ( up to 9 month) procurement of NCB electromechanical no objectin is equipments given for rebidding procurement of pipe ,fittings& hand tools Procurement of Construction materials like cement R.Bar Galavanaize

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Iron Sheet & Related con Shopping completed materials procurement of hand pumps procurement of office completed furniture procurement of motorbike NCB On process Handled by & vehicle MWIE Total 6

EDUCATION OFICE

Category of Procurement # Activity Current status Remark Proc method Construct4 seat of separate block primary school latrines for boys It is in the process of The plan was not Works 2 shopping and girls with urinals shopping correct and hand washing facilities Water bureau expert The work is delegated New water supply collect the necessary Works 3 shopping to water bureau and facility for rural school data from the actual we do together field work area Procurement of digital It is completed in first Goods 1 Shopping Procured or finished camera quarter The office is under Consultancy 1 Deployment of WWC QCBS Contract contrcat signing

HEALTH OFFICE

Procurement Current Category of Proc # Activity method status Remark Goods For Office work Shopping Purchased Procurement of Laptop computer 4 For Documentation Shopping purchased Procurement of Digital camera 1

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