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Minutes of the 8th Meeting of the Cultural & Leisure Services Committee 5th Wan Chai District Council Hong Kong Special Administrative Region Date: 29 November 2016 (Tuesday) Time: 2:30 p.m. Venue: District Council Conference Room, Wan Chai District Office Present Chairperson Ms NG Yuen-ting, Yolanda, MH Vice-chairperson Dr CHOW Kit-bing, Jennifer, BBS, MH Members Mr LEE Man-lung, Joey Ms LEE Kwun-yee, Kenny Ms LEE Pik-yee, Peggy Mr LAM Wai-man, Wind, Anson Ms CHUNG Ka-man, Jacqueline The Hon TSE Wai-chun, Paul, JP Dr Albert WONG, MH Ms TANG Siu-mui In Attendance: Mr CHENG Ki-kin Absent with Apologies Mr NG Kam-chun, Stephen, BBS, MH, JP Miss YEUNG Suet-ying, Clarisse Representatives of Government Departments Miss WONG Wing Yee, Amy Assistant District Officer (Wan Chai), Home Affairs Department Ms CHAN Siu-ping, Daphne Senior Liaison Officer (Community Affairs), Wan Chai District Office, Home Affairs Department Miss LEE Pui Ling, Becky Dist Leisure Mgr(Wan Chai), Leisure and Cultural Services Department Miss NG Kam Yim, Maggie Dep Dist Leisure Mgr (Dist Support) Wan Chai, Leisure and Cultural Services Department Ms. LAM Sin Yee, Iris Sr Mgr(HK East/Cultural Services), Leisure and Cultural Services Department Miss TANG Wai Yan, Zoe Mgr(HK East)Marketing, Programme & Dist Activities, Leisure and Cultural Services Department Mr Y.S.SIN Sr Libn(Wan Chai) , Leisure and Cultural Services Department Representatives of Other Government Departments and Organisations Mr. LUK Chi Kwong Ch Leisure Mgr (HKE) , Leisure and Cultural Services Department (Agenda Item 4 & 8) Ms. YEUNG So, Evita Head(Conservation), Leisure and Cultural Services Department (Agenda Item 4) Ms. TSANG Chee Ho, Alice Curator(Conservation) 3D Objects, Leisure and Cultural Services Department (Agenda Item 4) Mr. WONG Tat-ming, Richard Assistant Director (Leisure Services)2, Leisure and Cultural Services Department (Agenda Item 6) Mr. LEUNG Wai-yin, Ian Programme Manager,Hong Kong Arts Centre (Agenda Item 12a) Ms. LIU Junyu, Virginia Programme Officer, Hong Kong Arts Centre (Agenda Item 12a) Ms. CHAN Wai-yan Lee Gardens Association (Agenda Item 12b) Mr. LAU Kwok-wai Executive Director, The Conservancy Association Centre for Heritage (Agenda 2 Dr. CHAN Lai-kiu Item 12b) Director, Hong Kong Architecture Centre (Agenda Item 12b) Secretary Miss NG Ka Yiu, Yoyo Executive Officer (District Council)2, Wan Chai District Office, Home Affairs Department Action Opening Remarks The Chairperson extended welcome to all Members and representatives of government departments attending the 8th Meeting of the Cultural and Leisure Services Committee (CLSC) of the Wan Chai District Council (WCDC). The Chairperson reported that prior to the meeting, Mr. Stephen NG and Miss Clarisse YEUNG had submitted their applications for leave of absence to the Secretariat on the ground of having other commitments. Pursuant to Section 51(1) of the Standing Orders of WCDC, WCDC would only give consent to notifications of absence on the grounds of sickness or attendance at another activity on behalf of the District Council (DC). Therefore, these two Members were denied leave of absence from the meeting. The Chairperson also welcomed Ms. LAM Sin-yee, Iris, Senior Manager (HK East/Cultural Services) (LCSD), to the meeting. Item 1: Confirmation of Minutes of the 7th Meeting of the CLSC of the WCDC 2. The Secretary received one amendment proposal prior to the meeting, and no Member in this meeting proposed any other amendment; Mr. Joey LEE put forward a motion seconded by Ms. Kenny LEE to confirm the captioned minutes. 3 Action Information Items Item 2: Progress Report on Activities of the CLSC (CLSC Paper No. 9/2017) 3. CLSC noted the above paper. (Ms. TANG Siu-mui and Ms. CHAN Siu-ping, Daphne attended the meeting at 2:35 p.m. and 2:40 p.m. respectively ） Item 3: Action Checklist of the CLSC of the WCDC (CLSC Paper No. 10/2017) 4. A Member said that in the event “Wan Chai District Swimming Team Training Programme 2016-2017” on the action checklist, while he was performing inspection as the event observer, he was treated impolitely and prohibited from shooting the event by a person claiming to be a staff member of Wan Chai District Office (WCDO); therefore, he could not finish with the evaluation of the event. 5. The Chairperson declared her interest as one of the Vice Chairpersons of the organiser, Wan Chai Sports Federation. After becoming aware of the incident on 13 January of this year, she had enquired the organiser about the concerned matter and requested the Leisure and Cultural Services Department (LCSD) to investigate into the incident. It was understood that on the day of the incident, only coach(es) and assistant(s) sent by the organiser were present at the scene. 6. Miss NG Kam-yim, Maggie of LCSD replied that they had enquired the person-in-charge of the swimming pool in which the incident happened, and learnt that the staff of the pool would usually advise the people staying there not to do any shooting. No record concerning any staff of a District Office (DO) asking an event observer to leave on the day of the event was found. 7. Ms. Daphne CHAN of the DO responded that they had checked the records to the result that none of their staff had come to the swimming pool on that day, they believed that person to be a coach or lifeguard of the swimming pool. They had also told the complaining Member that none of DO’s staff was present 4 Action at the scene on that day. 8. The Chairperson said that the incident happened several months ago. She had immediately followed up on the matter once she received the report from the event observer; unfortunately, it was impossible to ascertain the identity of that person because the swimming pool could not provide adequate details with the lapse of time. Purporting to be a public servant was serious, she reminded the DO to promptly notify CLSC whenever it came across similar incidents again, so as to facilitate follow-up actions. She also suggested reminding the organisers to fortify liaison with the event observers in the future events. 9. After discussion, CLSC concurred in the above suggestions and noted the above paper. (Ms. Jacqueline CHUNG attended the meeting at 2:50 p.m.) Matters Arising Item 4: To Request the Provision of Details of Refurbishment Works to the Bronze Statue of Queen Victoria in Victoria Park and the Early Restoration of its Appearance (CLSC Paper No. 16/2017) 10. The Chairperson welcomed the representatives of LCSD to the meeting - Mr. LUK Chi-kwong Chief Leisure Manager (HKEast) Ms. YEUNG So, Evita Head(Conservation)/Conservation Office Ms. TSANG Chee-ho, Alice Curator (Conservation) 3D Objects 11. Ms. Evita YEUNG introduced the paper to Members. 12. The Chairperson requested LCSD to provide the Secretariat with the supplementary information on the bronze statue of Queen Victoria. Members raised the following queries or comments - (i) Dr. Jennifer CHOW said that apart from the careful formulation of plans for the conservation of cultural objects, Conservation Office (CO) should also carefully select a project contractor, as well as supervising the entire conservation project. She enquired CO about 5 Action the criteria for the use of colour on an object to be restored and the standard used in the acceptance of a project; (ii) Ms. Kenny LEE enquired CO: in removing the old paint and corrosive materials with wet blasting sand for the bronze statue, how it might ensure that even pressure was exerted on the arc surface of the statue; whether it had made microscopic records of the appearance of the bronze statue before the conservation work commenced; how it ensured that the contractor had ample relevant experience and the frequency of work done by a conservation expert; and (iii) Ms. Jacqueline CHUNG said that 20 years had elapsed since the restoration of the bronze statue in 1996, why the restoration materials used in the present project could only last 10 years. She also asked whether CO had redone the refurbishment work for the statue between the period from the 7th LCSD meeting to the “Queen's Bronze Statue On-site Briefing Session (the Briefing Session)” held on 9th January of this year for the better appearance of the statue on that day. (Post-meeting note: LCSD submitted the relevant supplementary information to the Secretariat on 26 January of this year.) 13. Ms. Evita YEUNG responded as follows - (i) when the media first reported the incident last year, the conservation work was not yet finished due to the typhoon hoisted in mid-October. It was a few months now since the completion of the conservation work in early November. Some of the changes accompanying the coating gloss had been stabilised, the bronze statue now wore a more natural look. (ii) the thickness of the polyurethane coating used 20 years ago ranged between 450 to 500 microns. The shelf life of a coating material was merely some reference data derived from scientific research, its actual resistance was affected by the environmental factors and conservation process. The conservation work would be carried out in accordance with the principle of least intervention and the actual state of a cultural object; (iii) the bronze statue already exhibited signs of deterioration like eroded surfaces and the peeling off of the coating prior to the commencement of refurbishment work; as it required entire refurbishment, repair 6 Action materials with neutral color were selected. The restored bronze statue was much like its original appearance; (iv) although it was impossible to measure the impact of the force or pressure exerted on each part of the statue, the conservation staff of LCSD had ensured that the wet blasting did not damage the body of the bronze statue during their supervision of the project; and (v) as the metal conservation specialists had to take care of over ten thousand of metal collection items, they had adequate expertise in supervising the conservation work of the bronze statue of Queen Victoria.

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