Vol. 81 Friday, No. 83 April 29, 2016

Part II

Department of Labor

Privacy Act of 1974; Publication in Full of All Notices of Systems of Records, Including Several New Systems, Substantive Amendments to Existing Systems, Decommissioning of Obsolete Legacy Systems, and Publication of Proposed Routines Uses; Notice

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DEPARTMENT OF LABOR notice of 147 systems of records Prefatory Statement (new Universal maintained under the Act. In February Routine Use #14) permits the Office of the Secretary 2003, a new system of records was Department to disclose information to published on behalf of the Office of the the United States Department of Justice Privacy Act of 1974; Publication in Full 21st Century Workforce, entitled DOL/ (DOJ) and the Federal Bureau of of All Notices of Systems of Records, 21st CENTURY–1, Correspondents with Investigation (FBI) that will be included Including Several New Systems, the Office of the 21st Century in the National Instant Criminal Substantive Amendments to Existing Workforce, which appeared at 68 FR Background Check System (NICS). Systems, Decommissioning of 6185 (February 6, 2003). Additionally, B. Proposed Decommissioned Systems Obsolete Legacy Systems, and in September 2003, the Department Publication of Proposed Routines amended two existing systems of The Department proposes to Uses records, which appear at 68 FR 54012 decommission 43 legacy systems of records. The decommissioned systems AGENCY: Office of the Secretary, Labor. (September 15, 2003). On January 11, 2012, the Department are listed in the Notice of ACTION: Notice: Publication In Full of published five new and five amended Decommissioned Systems of Records, All Notices of Systems of Records, systems of records, which appears at 77 Section E below. Notably, the including several new systems; FR 1728 (January 11, 2012). In 2014 the Department proposes to decommission a substantive amendments to systems; Department published a notice of the group of legacy systems entitled decommissioning of obsolete legacy addition of five new SORNs, Employment Standards Administration systems; and publication of new amendment of nine existing SORNs and (ESA), because that agency no longer universal routine uses for all system of decommissioning of five SORNs, which exists due to a Departmental records. appears at 79 FR 8489 (February 12, reorganization. The ESA legacy systems SUMMARY: This notice provides a 2014). The Notice became effective on will be renamed as a system that relates complete publication of all Department April 8, 2014. Finally on July 6, 2015 to each of the constituent parts of the of Labor Systems of Records. This notice the Department published a SORN for former ESA agency namely, The Office proposes two new universal routine DOL/VETS–5, Veterans’ Data Exchange of Workers’ Compensation Programs uses to the systems. This notice will Initiative (VDEI). This system contains (OWCP), The Wage and Hour Division update our last complete publication in records related to Exiting Service (WHD), The Office of Federal Contract full which appeared in the Federal Members (ESMs) participating in the Compliance Programs (OFCCP), and The Register on April 8, 2002. In addition to United States Department of Defense Office of Labor-Management Standards the 21 new systems which are being (DOD) Pre-separation Counseling of the (OLMS). Additionally, the Department published for the first time, the notice Transition Assistance Program. The proses to decommission a second group proposes substantive and Notice became effective on August 31, of legacy systems entitled Pension and nonsubstantive amendments to 108 2015. Welfare Benefits Administration (PWBA). Several of the former PWBA other systems that have been previously 2. The Current Action published. The notice also deletes 43 systems will be renamed as an systems. Changes to the systems are Pursuant to section three of the Employee Benefits Security summarized in the introductory portion Privacy Act of 1974 (5 U.S.C. 552a(e)(4), Administration (EBSA) system. the Department hereby publishes an of the Supplementary Information C. Proposed New Systems section. updated consolidated publication in full for all 129 systems of records, including 1. The first proposed new system is DATES: Persons wishing to comment on 21 new systems; 108 amended systems; entitled DOL/CENTRAL–7, DOL the changes set out in this notice may and 43 decommissioned systems. A Employee Conduct Investigation Files. do so on or before June 8, 2016. chart listing all of the actions the This system contains information Effective Date: Unless there is a Department has taken with regards to its related to records of employee(s) further notice in the Federal Register, systems of records is attached as misconduct or violations of law such as, these proposed 21 new systems of Appendix A to this notice. This notice investigative report(s), sworn affidavits, records and 108 amended systems of also proposes two new universal routine written statements, time and attendance records and decommissioned 43 uses to be added to the Department’s records, earnings and leave statements, existing systems of records, as well as current list of 12 universal routine uses, applications for leave. the two new routine uses, will become making a total of 14 universal routine 2. The second proposed new system effective on June 23, 2016. uses. These universal routine uses apply is entitled DOL/EBSA–1, The FOR FURTHER INFORMATION CONTACT: across the board to all of the Employment Retirement Income Written comments may be sent to Department’s system of records. Security Act of 1974 (ERISA), Filing and Joseph J. Plick, Counsel for FOIA and Acceptance System 2-One Participant Information Law, Office of the Solicitor, A. New Universal Routine Uses Plans Filing a Form 5500SF. This Department of Labor, 200 Constitution 1. The first proposed new Universal system contains records related to Avenue NW., Room N–2420, Routine Use to the General Prefatory information contained on all fields of Washington, DC 20210, telephone (202) Statement (new Universal Routine Use the Form 5500SF form. 693–5527, or by email to plick.joseph@ #13) permits the Department to disclose 3. The third proposed new system is dol.gov. information to a State or local entitled DOL/EBSA–11, ERISA Filing SUPPLEMENTARY INFORMATION: government that has legal authority to and Acceptance System Internet make decisions about the issuance, Registration Database (IREG). This 1. Background retention and revocation of licenses, system contains records of personally Pursuant to the Privacy Act of 1974 (5 certifications or registrations of law identifiable information of individual U.S.C. 552a(e)(4)), hereinafter referred to practitioners and health care filers. as the Act, on April 8, 2002, in Volume professionals. 4. The fourth proposed new system is 67 at Page 16816 of the Federal 2. The second proposed new entitled DOL/EBSA–12, Delinquent Register, the Department published a Universal Routine Use to the General Filer Voluntary Compliance Program

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(DFVC) Tracking System; Delinquent technology systems of information States Department of Defense (DOD) Filer Voluntary Compliance Program 99. classified in the interest of national Pre-separation Counseling of the This system contains records of the plan security. Transition Assistance Program. name, plan administrator’s name, 12. The twelfth proposed new system 21. The twenty-first proposed new service provider’s name, and trustee’s is entitled DOL/OIG–6, Hotline and system is entitled DOL/VETS–6, name involved in the DFVC programs, Complaints Analysis Files. This system Veterans’ Case Management System among other things. contains records of complaints and (VCMS). This system contains records 5. The fifth proposed new system is allegations of waste, fraud, abuse and related to USERRA, VP, and the TAP entitled DOL/EBSA–13, OCA Case violations of the law or other Employment Workshop. Tracking System. This system contains authorities. D. Proposed Amended Systems paper and electronic records of 13. The thirteenth proposed new individuals involved in investigations system is entitled OIG–7, 22. The first proposed amended and enforcement actions. Correspondence Tracking System. This system of records is entitled DOL/ 6. The sixth proposed new system is system contains records of GOVT–1, Office of Workers’ entitled DOL/EBSA–14, Office of Health correspondence to and from the OIG. Compensation Programs, Federal Plans Standards and Compliance 14. The fourteenth proposed new Employees’ Compensation Act File. The Assistance (OHPSCA) Case Tracking system is entitled DOL/OIG–8, Office of Department proposes to amend this System. This system contains records of Inspector General (OIG) Employee system to update the System Location, personally identifiable information of Credential System. This system contains Categories of Records in the System, and requestors. personally identifiable information the Routine Uses of Records Maintained 7. The seventh proposed new system related to the credentials of all DOL in the System. is entitled DOL/EBSA–15, Fee personnel. 23. The second proposed amended Disclosure Failure Notice Database. 15. The fifteenth proposed new system of records is entitled DOL/ This system contains records of plan system is entitled DOL/OIG–9, OIG GOVT–2, Job Corps Students Records. name, fiduciary’s name, and service Property Tracking Systems. This system The Department proposes to amend this provider’s name relating to contracts contains records related to OIG owned system to amend one routine use and to and arrangements between plans and and leased property, and the employees update the Policies and Practices for service providers. that are assigned such property. Storing, Retrieving, Accessing, 8. The eighth proposed new system is 16. The sixteenth proposed new Retaining and Disposing of Records, entitled DOL/ETA–30, DOL system is entitled DOL/OIG–10, Office Notification Procedures, and Records Employment and Training of Inspector General (OIG) Pre- Access, and several other categories. Administration (ETA) Evaluation, employment Checks and Inquiries 24. The third proposed amended Research, Pilot or Demonstration (PECI) System. This system contains system of records is entitled DOL/ Contractors’ Project Files. This system records related to pre-employment CENTRAL–1, Correspondents with the contains records related to Workforce clearance forms and reports filed Department of Labor. The Department Investment Act and Workforce individuals, and federal and other law proposes to amend this system to refine Innovation and Opportunities Act enforcement records related to several of the categories. participants’ personally identifiable background checks. 25. The fourth proposed amended information, characteristics of program 17. The seventeenth proposed new system of records is entitled DOL/ participants, description of program system is entitled DOL/OIG–11, CENTRAL–2, Registrants for activities, and services received by Investigative Files Case Tracking Department of Labor Events and participants, among other things, System, Case Development and Activities. The Department proposes to obtained after the completion of the Intelligence Records, USDOL/OIG. This amend this system to update the program. system contains records related to Retention and Disposal section, and 9. The ninth proposed new system is individuals associated with OIG several other categories. entitled DOL/ETA–31, The Enterprise investigative operations and activities. 26. The fifth proposed amended Business Support System (EBSS). This 18. The eighteenth proposed new system of records is entitled DOL/ system contains records related to initial system is entitled DOL/SOL–18, Matter CENTRAL–3, Internal Investigations of requests under the Workforce Management System. This system Harassing Conduct. The Department Investment Act and its successor contains records related to pending and proposes to amend this system to statutes, responses, and related active litigation, opinion and advice, update the System Name, Security documents. and regulation review legal services Classification, Categories of Individuals 10. The tenth proposed new system is provided to support DOL and its Covered by the System, and several entitled DOL/ETA–32, Contract Officer component agencies. other categories. Files. This system contains records of 19. The nineteenth proposed new 27. The sixth proposed amended the names, job title, qualifications and system is entitled DOL/SOL–19, system of records is entitled DOL/ other human resource information Evidence Management System. This CENTRAL–4, Department of Labor relating to contracting officers or other system contains individuals, Advisory Committee Members Files. The contracting personnel. government or organizations records Department proposes to amend this 11. The eleventh proposed new related to pleadings, court records, system to update the Notification system is entitled DOL/OASAM–37, witness statements or other documents Procedure, Record Access Procedure, Personal Identity Verification that may be filed with or obtained by Contesting Record Procedure, and Credential. This system contains records DOL. several other categories. related to personally identifiable 20. The twentieth proposed new 28. The seventh proposed amended information such as names, birth date, system is entitled DOL/VETS–5, system of records is DOL/CENTRAL–5, and social security numbers of federal Veterans’ Data Exchange Initiative Privacy Act/Freedom of Information Act employees, contractors, students and (VDEI). This system contains records Request Files. The Department proposes other individuals who require ongoing related to Exiting Service Members to amend this system to update the access to Federal facilities, information (ESMs) participating in the United System Number, Routine Uses of

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Records Maintained in the System, Youth 1979 (NLSY79) Database. The 44. The twenty-third proposed Policies and Practices for Storing, Department proposes to amend this amended system is entitled DOL/EBSA– Retrieving, Accessing, Retaining and system to update the System Location, 4, Public Disclosure Request Tracking Disposing of Records, Notification Categories of Individuals Covered by the System. The Department proposes to Procedures, and several other categories. System, Categories of Records in the amend this to update the System 29. The eighth proposed amended System, and several other categories. Number, System Location, Authority for system of records is DOL/CENTRAL–6, 37. The sixteenth proposed amended the Maintenance of the System, Supervisor’s/Team Leader’s Records of system of records is entitled DOL/BLS– Purposes, and several other categories. Employees. The Department proposes to 14, BLS Behavioral Science Research 45. The twenty-fourth proposed amend this system to update the System Laboratory Project Files. The amended system is entitled DOL/EBSA– Number, Policies and Practices for Department proposes to amend this 5, EBSA Debt Management System. The Storing, Retrieving, Accessing, system to update the System Location, Department proposes to amend this to Retaining and Disposing of Records, Policies and Practices for Storing, update the System Number, Security Notification Procedures, and several Retrieving Accessing, Retaining, and Classification, System Location, and other categories. Disposing of the Records in the System, Policies and Practices for Storing, 30. The ninth proposed amended and several other categories. Retrieving, Accessing, Retaining and system of records is entitled DOL/ 38. The seventeenth proposed Disposing of Records categories. ADJBDS–1, DOL Appeals Management amended system of records is entitled 46. The twenty-fifth proposed System (AMS). The Department DOL/BLS–17, National Longitudinal amended system is entitled DOL/EBSA– proposes to amend this system to Survey of Youth 1997 (NLSY97) 6, EBSA Consolidated Training Record. update the Authority for Maintenance of Database. The Department proposes to The Department proposes to amend this the System section. amend this system to update the System to update the System Number, Policies 31. The tenth proposed amended Location, Categories of Records in the and Practices for Storing, Retrieving, system of records is entitled DOL/BLS– System, Retention and Disposal and Accessing, Retaining and Disposing of 3, Staff Time Utilization System. The several other categories. Records, Notification Procedures Department proposes to amend this 39. The eighteenth proposed amended category. system to update the System Name, system of records is entitled DOL/BLS– 47. The twenty-sixth proposed System Location, Categories of 18, Postal Square Building Parking amended system is entitled DOL/EBSA– Individuals Covered by the System, Management Records. The Department 7, Office of Enforcement Purposes, and several other categories. proposes to amend this system to Correspondence Tracking System DFO 32. The eleventh proposed amended update the System Location, Purposes, CTS. The Department proposes to system of records is entitled DOL/BLS– Routine Uses of records in the System, amend this to update the System 8, Automated Training Request and several other categories. Number, Authority for the Maintenance Application (ATRA). The Department 40. The nineteenth proposed of the System, Policies and Practices for proposes to amend this system to amended system of records is entitled Storing, Retrieving, Accessing, update the Categories of Records in the DOL/BLS–19, Customer Information Retaining and Disposing of Records, System, Purposes, System Manager(s) Files. The Department proposes to Notification Procedures, and several and Address, and several other amend this system to update the other categories. categories. Categories of Individuals Covered by the 48. The twenty-seventh proposed 33. The twelfth proposed amended System, Purposes, and Policies and amended system is entitled DOL/EBSA– system of records is entitled DOL/BLS– Practices for storing, Retrieving, 8, EBSA Enforcement Management 9, Routine Administrative Files. The Accessing, Retaining, and Disposing of System (electronic); EBSA Civil Department proposes to amend this Records in the System, along with Litigation Case Tracking System (paper); system to update the Categories of several other categories. EBSA Criminal Case Information Records in the System, Purposes, 41. The twentieth proposed amended System (paper). The Department Policies and Practices for Storing, system of records is entitled DOL/BLS– proposes to amend this to update the Retrieving, Accessing, Retaining, and 20, Fellowship Applicants and System Number, Security Classification, Disposing, and several other categories. Recipients Files. The Department Authority for the Maintenance of the 34. The thirteenth proposed amended proposes to amend this to update the System, Policies and Practices for system of records is entitled DOL/BLS– Retrievability, Safeguards, Retention Storing, Retrieving, Accessing, 10, Commissioner’s Correspondence and Disposal, and several other Retaining and Disposing of Records, Control System. The Department categories. Routine Uses, Notification Procedures, proposes to amend this system to 42. The twenty-first proposed and several other categories. update the System Location, Categories amended system of records is entitled 49. The twenty-eighth proposed of Individuals Covered by the System, DOL/EBSA–2, EBSA Correspondence. amended system is entitled DOL/EBSA– Authority for Maintenance of the The Department proposes to amend this 9, Office of Exemption Determinations System, and several other categories. to update the Authority for Maintenance (OED) ERISA Section 502(1) Files; OED 35. The fourteenth proposed amended of the System, Retention and Disposal, Case Tracking System. The Department system of records is entitled DOL/BLS– Notification Procedure, and several proposes to amend this to update the 11, Mainframe User ID Database. The other categories. System Number, Security Classification, Department proposes to amend this 43. The twenty-second proposed Authority for the Maintenance of the system to update the System Location, amended system is entitled DOL/EBSA– System, and Policies and Practices for Purpose, and Policies and Practices for 3, Technical Assistance and Inquiries Storing, Retrieving, Accessing, Storing, Retrieving, Accessing, System. The Department proposes to Retaining and Disposing of Records, and Retaining, and Disposing of Records in amend this to update the System Notification Procedures categories. the System, and several other categories. Number, Authority for Maintenance of 50. The twenty-ninth proposed 36. The fifteenth proposed amended the System, Retention and Disposal, amended system is entitled DOL/EBSA– system of records is entitled DOL/BLS– Notification Procedure, and several 10, Form 5500EZ Filings. The 13, National Longitudinal Survey of other categories. Department proposes to amend this to

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update the System Number, Authority Budget and Position Control Files. The 65. The forty-fourth proposed for the Maintenance of the System, Department proposes to amend this amended system of records is entitled Purposes, and Policies and Practices for system to update the System Name, DOL/MSHA–1, Mine Safety and Health Storing, Retrieving, Accessing, System Location, and several other Administration Standard Information Retaining and Disposing of Records, and categories. System (MSIS). The Department Notification Procedures categories. 58. The thirty-seventh proposed proposes to amend this system by 51. The thirtieth proposed amended amended system of records is entitled renaming the system and migrating system of records is entitled DOL/ DOL/ETA–4, Registered Apprenticeship eight other systems of records to this EBSA–11, ERISA Filing and Acceptance Partners Information Data System system. MSIS is an umbrella System 2 Internet Registration Database (RAPIDS). The Department proposes to information system in which some but (IREG). The Department proposes to amend this system to update the System not all records are covered under the amend this to update the System Name, System Location, Routine Uses, Privacy Act. MSIS provides centralized Number, Authority for the Maintenance and several other categories. access to records already covered by of the System, Purposes, and Policies 59. The thirty-eighth proposed nine current systems of records: DOL/ and Practices for Storing, Retrieving, amended system of records is entitled MSHA–1, MSHA–3, MSHA–10, MSHA– Accessing, Retaining and Disposing of DOL/ETA–7, Employer Labor 13, MSHA–15, MSHA–18, MSHA–20, Records, Routine Uses, Notification Certification System and Employer MSHA–21, and MSHA–24. This notice Procedures, and several other categories. Application Case Files. The Department consolidates these nine systems under a 52. The thirty-first proposed amended proposes to amend this system to single SORN. This SORN describes the system of records is entitled DOL/ update the System Name, System records within MSIS that are covered EBSA–12, Delinquent Filer Voluntary Location, Categories of Individuals under the Privacy Act. The Department Compliance Program (DFVC) Tracking Covered by the System, Categories of also proposes to amend this system System; Delinquent Filer Voluntary Records in the System, Routine Uses, notice to update the System Location Compliance Program 99. The and several other categories. and Categories of Records in the System, Department proposes to amend this to 60. The thirty-ninth proposed among other amendments specific to update the Authority for Maintenance of amended system of records is entitled particular categories of MSIS records. the System, Retention and Disposal, DOL/ETA–8, Job Corps Student Pay, 66. The forty-fifth proposed amended Notification Procedure, and several Allotment and Management Information system of records is entitled DOL/ other categories. System (SPAMIS). The Department MSHA–22, Educational Policy and 53. The thirty-second proposed proposes to amend this system to Development; National Mine Health and amended system of records is entitled update the System Location, Routine Safety Academy Permanent Record DOL/EBSA–13, OCA Case Tracking Uses, and several other categories. Card or Student Information System. System. The Department proposes to 61. The fortieth proposed amended The Department proposes to amend this amend this to update the Authority for system of records is entitled DOL/ETA– system to update the System Name, Maintenance of the System, Retention 16, Employment and Training Security Classification, Policies and and Disposal, Notification Procedure, Administration Investigation File. The Practices for Storing, Retrieving, and several other categories. Department proposes to amend this Accessing, Retaining and Disposing 54. The thirty-third proposed system to update the System Location, Section, Notification Procedure, and amended system of records is entitled Categories of Individuals covered by the several other categories. DOL/EBSA–14, Office of Health Plans System, and several other categories. 67. The forty-sixth proposed amended Standards and Compliance Assistance 62. The forty-first proposed amended system of records is entitled DOL/ (OHPSCA) Case Tracking System. The system of records is entitled DOL/ETA– MSHA–23, Educational Policy and Department proposes to amend this to 20, Federal Bonding Program, Bondees Development Activity Reporting System. update the Authority for Maintenance of Certification Files. The Department The Department proposes to amend this the System, Retention and Disposal, proposes to amend this system to system to update the System Name, Notification Procedure, and several update the System Location, Categories System Location, Categories of Records other categories. of Individuals Covered by the System, in the System, and several other 55. The thirty-fourth proposed Authority for Maintenance of the categories. amended system of records is entitled System, and several other categories. 68. The forty-seventh proposed DOL/EBSA–15, Fee Disclosure Failure 63. The forty-second proposed amended system of records is entitled Notice Database. The Department amended system of records is entitled DOL/OALJ–1, Office of Administrative proposes to amend this to update the DOL/ETA–24, Grant Officer Files. The Law Judges Case Tracking System. The Authority for Maintenance of the Department proposes to amend this Department proposes to amend this System, Retention and Disposal, system to update the System Name, system to update the System Name, Notification Procedure, and several System Location, Categories of Authority for Maintenance of the other categories. Individuals Covered by the System, and System, and several other categories. 56. The thirty-fifth proposed amended several other categories. 69. The forty-eighth proposed system of records is entitled DOL/ 64. The forty-third proposed amended amended system of records is entitled OMBUDSMAN–1, Office of the system of records is entitled DOL/ETA– DOL/OALJ–2, Office of the Ombudsman for the Energy Employees 29, National Agricultural Workers Administrative Law Judges Case Files. Occupational Illness Compensation Survey (NAWS) Research Files. The The Department proposes to amend this Program Act (EEOICPA) File. The Department proposes to amend this system to update the Authority for Department proposes to amend this system to update the Security Maintenance of the System, Retention system to update the Routine Uses of Classification, Authority for and Disposal, and several other Records Maintained in the System Maintenance of the System, Policies and categories. category. Practices for Storing, Retrieving, 70. The forty-ninth proposed 57. The thirty-sixth proposed Accessing, Retaining and Disposing of amended system of records is entitled amended system of records is entitled Records, Notification Procedures, and DOL/OASAM–4, Safety and Health DOL/ETA–1, Office of Apprenticeship, several other categories. Information Management System

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(SHIMS). The Department proposes to Storing, Retrieving, Accessing, 85. The sixty-fourth proposed amend this system to update the System Retaining and Disposing of Records in amended system of records is entitled Name, System Location, Categories of the System, and several other categories. DOL/OASAM–34, DOL Fitness Individuals Covered by the System, 78. The fifty-seventh proposed Association (DOLFA) Membership Files. Authority for Maintenance of the amended system of records is entitled The Department proposes to amend this System, and several other categories. DOL/OASAM–26, Frances Perkins system to update the Policies and 71. The fiftieth proposed amended Building Parking Management System. Practices for Storing, Retrieving, system of records is entitled DOL/ The Department proposes to amend this Accessing, Retaining and Disposing of OASAM–5, Employee Assistance system to update the Policies and Records in the System, Notification Program (EAP) Records. The Practices for Storing, Retrieving, Procedures, Record Access Procedure, Department proposes to amend this Accessing, Retaining and Disposing of and other categories. system to update the System Name, Records in the System Section. 86. The sixty-fifth proposed amended System Location, Categories of Records 79. The fifty-eighth proposed system of records is entitled DOL/ in the System, Authority for amended system of records is entitled OASAM–35, DOL Childcare Subsidy Maintenance of the System, and several DOL/OASAM–27, Employee/ Programs Records. The Department other categories. Contractor/Visitor Identification proposes to amend this system to 72. The fifty-first proposed amended System. The Department proposes to update the System Manager’s Name and system of records is entitled DOL/ amend this system to update the System Address, and Policies and Practices for OASAM–7, Employee Medical File Name, System Location, Categories of Storing, Retrieving, Accessing, System Records (Not Job Related). The Individuals, Categories of Records in the Retaining and Disposing of Records Department proposes to amend this System, the System Manager, and sections. system to update the System Name and several other categories. 87. The sixty-sixth proposed amended 80. The fifty-ninth proposed amended Routine Uses sections. system of records is entitled DOL/ 73. The fifty-second proposed system of records is entitled DOL/ OCFO–2, New Core Financial amended system of records entitled OASAM–28, Incident Report/Restriction Management System (NCFMS). The DOL/OASAM–12, Administrative Notice. The Department proposes to Department proposes to amend this Grievance Records. The Department amend this system to update the System system to update the Categories of proposes to amend this system to Location, Categories of Individuals and Individuals Covered by the System, update the System Location and Policies and Practices for Storing, Categories of Records in the System, Categories of Individuals Covered by the Retrieving, Accessing, Retaining and Authority for Maintenance of the System sections. Disposing of Records. In addition, the 74. The fifty-third proposed amended System Manager, and several other System, and several other categories. system of records entitled DOL/ categories are proposed to be refined. 88. The sixty-seventh proposed OASAM–19, Negotiated Grievance 81. The sixtieth proposed amended amended system of records is entitled Procedure and Unfair Labor Practice system of records is entitled DOL/ DOL/OCFO–3, Travel and Files. The Department proposes to OASAM–29, OASAM Employee Transportation System. The Department amend this system to update the Administrative Investigation File. The proposes to amend this system to Categories of Individuals Covered by the Department proposes to amend this update Policies and Practices for System and Categories of Records in the system to update the System Location, Storing, Retrieving, Accessing, System sections. Categories of Individuals, Policies and Retaining, and Disposing of Records in 75. The fifty-fourth proposed Practices for Storing, Retrieving, the System, Notification Procedure, amended system of records is entitled Accessing, Retaining and Disposing of Records Access Procedure, Contesting DOL/OASAM–20, Personnel Records, the System Manager, and Record Procedure, and several other Investigation Records. The Department several other categories. categories. proposes to amend this system to 82. The sixty-first proposed amended 89. The sixty-eighth proposed update the System Location, system of records is entitled DOL/ amended system of records is entitled Retrievability and Safeguards Sections, OASAM–30, Injury Compensation DOL/ODEP–1, Job Accommodation Disclosure to Consumer Reporting System (ICS). The Department proposes Network (JAN) Files. The Department Agencies, and several other categories. to amend this system to update the proposes to amend this system to 76. The fifty-fifth proposed amended System Location, Authority for update the Policies and Practices for system of records is entitled DOL/ Maintenance of the System, and several Storing, Retrieving, Accessing, OASAM–22, Civil Rights Center other categories. Retaining, and Disposing of Records in Discrimination Complaint Case Files. 83. The sixty-second proposed the System category. The Department proposes to amend this amended system of records is entitled 90. The sixty-ninth proposed system to update the System Name, DOL/OASAM–31, DOL Flexible amended system is entitled DOL/ Categories of Individuals Covered by the Workplace Programs Evaluation and OFCCP–1, Office of Federal Contract System, Purpose(s), Routine Uses of Files. The Department proposes to Compliance Programs, Executive Records Maintained in the System amend this system to update the System Management Information System sections, Authority for Maintenance of Name, Categories of Individuals (OFCCP/EIS) which includes the Case the System, and several other categories. Covered by the System. Management System (CMS), and the 77. The fifty-sixth proposed amended 84. The sixty-third proposed amended Time Reporting Information System system of records is entitled DOL/ system of records is entitled DOL/ (TRIS). The Department proposes to OASAM–25, Intergovernmental OASAM–32, Transit Subsidy amend this system to update the System Personnel Act Assignment Records. The Management System. The Department Number, Security Classification, Department proposes to amend this proposes to amend this system to Categories of Individuals Covered by the system to update the Categories of update the Policies and Practices for System, and Policies and Practices for Individuals Covered by the System, Storing, Retrieving, Accessing, Storing, Retrieving, Accessing, Disclosure to Consumer Reporting Retaining and Disposing of Records Retaining, and Disposing of Records Agencies, Policies and Practices for section. categories.

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91. The seventieth proposed amended System Manager, Notification 104. The eighty-third proposed system is entitled DOL/OFCCP–2, Office Procedure, and several other categories. amended system is entitled DOL/ of Federal Contract Compliance 98. The seventy-seventh proposed OWCP–4, Office of Workers’ Programs Complaint Case Files. The amended system of records is entitled Compensation Programs, Longshore and Department proposes to amend this DOL/OSHA–10, OSHA Outreach Harbor Workers’ Compensation Act system to update the System Number, Training Program. The Department Special Fund System. The Department Security Classification, Routine Uses of proposes to amend this system to proposes to amend this system to records Maintained in the System, and update the System Name, Categories of update the System Number, Categories Policies and Practices for Storing, Records in the System, Policies and of Individuals Covered by the System, Retrieving, Accessing, Retaining, and Practices for Storage, Retrieving, Routine Uses of Records Maintained in Disposing of Records, and several other Accessing, Retaining and Disposing of the System, Policies and Practices for categories. Records in the System, and several other Storage, Retrieving, Accessing, 92. The seventy-first proposed categories. Retaining and Disposing of Records in amended system of records is entitled 99. The seventy-eighth proposed the System, and several other categories. DOL/OIG–2, Freedom of Information/ amended system of records is entitled 105. The eighty-fourth proposed Privacy Acts Records. The Department DOL/OSHA–14, Directorate of Training amended system is entitled DOL/ proposes to amend this system to and Education Computer-based OWCP–5, Office of Workers’ update the System Number and refine Acquisition/Financial Records System. Compensation Programs, Longshore and several categories. The Department proposes to amend this Harbor Workers’ Compensation Act 93. The seventy-second proposed system to update the Retention and Investigation Files. The Department amended system of records is entitled Disposal section. proposes to amend this system to DOL/OIG–5, Audit Information 100. The seventy-ninth proposed update the System Number, Categories Reporting Team Tech Tracking Systems. amended system of records is entitled of Individuals Covered by the System, The Department proposes to amend this DOL/OSHA–15, Directorate of Training Policies and Practices for Storage, system to update the System Number, and Education Resource Center Loan Retrieving, Accessing, Retaining and Security Classification, and Policies and Program. The Department proposes to Disposing of Records in the System, and Practices for Storing, Retrieving, amend this system to update the System several other categories. 106. The eighty-fifth proposed Accessing, Retaining, and Disposing of Name, Policies and Practices for amended system is entitled DOL/ Records categories. Storage, Retrieving, Accessing, OWCP–6, Office of Workers’ 94. The seventy-third proposed Retaining and Disposing of Records in Compensation Programs, Longshore and amended system is entitled DOL/ the System category. Harbor Workers’ Compensation Act OLMS–1, Investigative Files of the 101. The eightieth proposed amended Claimant Representatives. The Office of Labor-Management Standards. system is entitled DOL/OWCP–1, Office Department proposes to amend this The Department proposes to amend this of Workers’ Compensation Programs, system to update the System Number, system to update the System Number, Black Lung Antidiscrimination Files. Categories of Individuals Covered by the Routine Uses of Records Maintained in The Department proposes to amend this System, Policies and Practices for the System, Policies and Practices for system to update the System Number, Storage, Retrieving, Accessing, Storing, Retrieving, Accessing, Categories of Individuals in the System, Retaining and Disposing of Records in Retaining, and Disposing of Records, Authority for Maintenance of the the System, and several other categories. and several other categories. System, Routine Uses of Records 107. The eighty-sixth proposed 95. The seventy-fourth proposed Maintained in the System, and several amended system is entitled DOL/ amended system is entitled DOL/ other categories. OWCP–7, Office of Workers’ OLMS–2, OLMS Public Disclosure 102. The eighty-first proposed Compensation Programs, Physicians Request Tracking System. The amended system is entitled DOL/ and Health Care Providers Excluded Department proposes to amend this OWCP–2, Office of Workers’ under the Longshore Act. The system to update the System Number, Compensation, Black Lung Benefits Department proposes to amend this System Location, Policies and Practices Claim Files. The Department proposes system to update the System Number, for Storing, Retrieving, Accessing, to amend this system to update the Categories of Individuals Covered by the Retaining, and Disposing of Records, System Number, Security Classification, System, Policies and Practices for and several other categories. Authority for Maintenance of the Storage, Retrieving, Accessing, 96. The seventy-fifth proposed System, Routine Uses of Records Retaining and Disposing of Records in amended system of records is entitled Maintained in the System, and several the System, and several other categories. DOL/OSHA–1, Retaliation Complaint other categories. 108. The eighty-seventh proposed Files. The Department proposes to 103. The eighty-second proposed amended system is entitled DOL/ amend this system to update the System amended system is entitled DOL/ OWCP–8, Office of Workers’ Name, Categories of Individuals OWCP–3, Office of Workers’ Compensation Programs, Physicians Covered by the System, Authority for Compensation, Longshore and Harbor and Health Care Providers Excluded Maintenance of the System, System Workers’ Compensation Act Case File. under the Federal Employees’ Location, and several other categories. The Department proposes to amend this Compensation Act. The Department 97. The seventy-sixth proposed system to update the System Number, proposes to amend this system to amended system of records is entitled Categories of Individuals Covered by the update the System Number and Policies DOL/OSHA–9, OSHA Compliance System, Categories of Records in the and Practices for Storage, Retrieving, Safety and Health Officer Training System, Security Classification, Accessing, Retaining and Disposing of Records. The Department proposes to Authority for Maintenance of the Records in the System. amend this system to update the System, Policies and Practices for 109. The eighty-eighth proposed new Policies and Practices for Storage, Storage, Retrieving, Accessing, system is entitled DOL/OWCP–9, Office Retrieving, Accessing, Retaining and Retaining and Disposing of Records in of Workers’ Compensation Programs, Disposing of Records in the System, the System, and several other categories. Black Lung Automated Support

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Package. The Department proposes to DOL/SOL–6, Military Personnel and Wage Hour Investigative Support and amend this system to update the System Civilian Employees’ Claims. The Report Database (WHISARD). The Number, Security Classification, Department proposes to amend this Department proposes to amend this Authority for Maintenance of the system to update the Security system to update the System Number, System, and several other categories. Classification, Authority for Categories of Records in the System, 110. The eighty-ninth proposed Maintenance of the System, Policies and Policies and Practices for Storage, amended system is entitled DOL/ Practices for Storage, Retrieving, Retrieving, Accessing, Retaining and OWCP–10, Office of Workers’ Accessing, Retaining and Disposing of Disposing of Records in the System, Compensation Programs, Federal Records in the System, and several other Notification Procedure, and several Employees’ Compensation Act (FEC) categories. other categories. and Longshore and Harbor Workers’ 116. The ninety-fifth proposed 123. The one hundred and first Compensation Act Rehabilitation amended system of records is entitled proposed amended system is entitled Counselor Case Assignment, Contract DOL/SOL–9, Freedom of Information DOL/WHD–3, MSPA Public Central Management and Performance Files and Act Privacy Act Appeals Files. The Registry Records File. The Department FEC Field Nurse. The Department Department proposes to amend this proposes to amend this system to proposes to amend this system to system to update the Policies and update the System Number, System update the System Number, Categories Practices for Storage, Retrieving, Location, Routine Uses of Records of Individuals Covered By the System, Accessing, Retaining and Disposing of Maintained in the System, Disclosure of Categories of records in the System, Records in the System, Notification Consumer Report Agencies, and several Authority for Maintenance of the Procedure, Contesting Record other categories. System, and several other categories. Procedures, and several other categories. 124. The one hundred and second 111. The ninetieth proposed amended 117. The ninety-sixth proposed proposed amended system is entitled system is entitled DOL/OWCP–11, amended system of records is entitled DOL/WHD–4, Wage and Hour Office of Workers’ Compensation DOL/SOL–15, Solicitor’s Office Clearance List—MSPA Registration. The Programs, Energy Employees Litigation Files. The Department Department proposes to amend this Occupational Illness Compensation proposes to amend this system to system to update the System Number, Program Act File. The Department update the Retention and Disposal System Name, Policies and Practices for proposes to amend this system to section. Storage, Retrieving, Accessing, update the System Number, Categories 118. The ninety-seventh proposed Retaining and Disposing of Records in of Individuals Covered by the System, amended system of records is entitled the System, and several other categories. Policies and Practices for Storage, DOL/VETS–1, Uniformed Services 125. The one hundred and third Retrieving, Accessing, Retaining and Employment and Re-employment Rights proposed amended system is entitled Disposing of Records in the System, and Act (USERRA) Complaint File. The DOL/WHD–5, MPSA Certificate Action several other categories. Department proposes to amend this Record Files. The Department proposes 112. The ninety-first proposed system to update the Policies and to amend this system to update the amended system is entitled DOL/ Practices for Storage, Retrieving, System Number, Disclosure to OWCP–12, Office of Workers’ Accessing, Retaining and Disposing of Consumer Reporting Agencies, Policies Compensation Programs, Physicians Records in the System, Notification and Practices for Storage, Retrieving, and Health Care Providers Excluded Procedure, and Contesting Record Accessing, Retaining and Disposing of under the Energy Employees Procedures. Records in the System, and several other Occupational Illness Compensation 119. The ninety-eighth proposed categories. Program Act. The Department proposes amended system of records is entitled 126. The one hundred and fourth to amend this system to update the DOL/VETS–2, Veterans’ Preference proposed amended system is entitled System Number, System Location, Complaint File under the Veterans DOL/WHD–6, Case Registration/ Categories of Individuals Covered by the Equal Opportunities Act of 1998 Investigator Assignment Form; in the System, Routine Uses of Records (VEOA). The Department proposes to Wage and Hour Investigative Support Maintained in the System, and several amend this system to update the and Reporting Database (WHISARD). other categories. Policies and Practices for Storage, The Department proposes to amend this 113. The ninety-second proposed Retrieving, Accessing, Retaining and system to update the System Number, amended system of records is entitled Disposing of Records in the System, System Name, Policies and Practices for DOL/SOL–3, Tort Claim Files. The Notification Procedure, and Contesting Storage, Retrieving, Accessing, Department proposes to amend this Record Procedures. Retaining and Disposing of Records in system to update the Security 120. the System, Notification Procedures, Classification, System Location, 121. The ninety-ninth proposed and several other categories. Authority for Maintenance of the amended system is entitled DOL/WHD– 127. The one hundred and fifth System, and several other categories. 1, ‘‘Time Report’’ Component of the proposed amended system is entitled 114. The ninety-third proposed Wage and Hour Investigative Support DOL/WHD–7, Migrant and Seasonal amended system of records is entitled and Reporting Database (WHISARD). Agricultural Worker Protection Act DOL/SOL–5, Workforce Investment Act The Department proposes to amend this (MPSA) Ineligible Farm Labor Tort Claim Files. The Department system to update the System Number, Contractors. The Department proposes proposes to amend this system to Categories of Records in the System, to amend this system to update the update the Security Classification, Policies and Practices for Storage, System Number, Security Classification, Authority for Maintenance of the Retrieving, Accessing, Retaining and System Location, Policies and Practices System, Policies and Practices for Disposing of Records in the System, for Storage, Retrieving, Accessing, Storage, Retrieving, Accessing, Notification Procedure, and several Retaining and Disposing of Records in Retaining and Disposing of Records in other categories. the System, Policies and Practices for the System, and several other categories. 122. The one hundredth proposed Storage, Retrieving, Accessing, 115. The ninety-fourth proposed new system is entitled DOL/WHD–2, Retaining and Disposing of Records in amended system of records is entitled MSPA Civil Money Penalties in the the System, and several other categories.

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128. The one hundred and sixth ADJBDS—DOL Adjudicatory Boards ETA—DOL Employment and Training proposed amended system is entitled Systems of Records Administration Systems of Records DOL/WHD–8, ‘‘Customer Service • DOL/ABJBDS–1, DOL Appeals • DOL/ETA–1, Office of Apprenticeship, Component’’ of the Wage and Hour Management Systems (AMS) Budget and Position Control File Investigative Support and Reporting • DOL/ETA–4, Registered Apprenticeship BLS—DOL Bureau of Labor Statistics Partners Information Data System Database (WHISARD). The Department Systems of Records proposes to amend this system to (RAPIDS) • DOL/BLS–3, Staff Time Utilization System • DOL/ETA–7, Foreign Labor Certification update the System Number, Categories • DOL/BLS–8, Automated Training Request System and Employer Application Case of Records in the System, Policies and Application (ATRA) Files Practices for Storage, Retrieving, • DOL/BLS–9, Routine Administrative Files • DOL/ETA–8, Job Corps Student Pay, Accessing, Retaining and Disposing of • DOL/BLS–10, Commissioner’s Allotment and Management Information Records in the System, and several other Correspondence Control System System (SPAMIS) • categories. DOL/BLS–11, Mainframe User ID Database • DOL/ETA–16, Employment and Training • DOL/BLS–13, National Longitudinal Administration Investigatory File 129. The hundred and seventh Survey of Youth 1979 (NLSY79) Database • DOL/ETA–20, Federal Bonding Program, proposed amended system is entitled • DOL/BLS–14, BLS Behavioral Science Bondee Certification Files DOL/WHD–9, Farm Labor Contractor Research Laboratory Project Files • DOL/ETA–24, Grant Officer Files Registration File. The Department • DOL/BLS–17, National Longitudinal • DOL/ETA–29, National Agricultural proposes to amend this system to Survey of Youth 1997 (NLSY97) Database Workers Survey (NAWS) Research File • • update the System Number, Routine DOL/BLS–18, Postal Square Building DOL/ETA–30, DOL Employment and Parking Management Records Uses of records Maintained in the Training Administration (ETA) Evaluation, • DOL/BLS–19, Customer Information Files Research, Pilot or Demonstration System, Policies and Practices for • DOL/BLS–20, Fellowship Applicants and Contractors’ Project Files Storage, Retrieving, Accessing, Recipients Files • DOL/ETA–31, The Enterprise Business Retaining and Disposing of Records in • DOL/BLS–21, Data Sharing Agreements Support System (EBSS) the System, and several other categories. Database (DSA) • DOL/ETA–32, Contract Files 130. The hundred and eighth EBSA—DOL Employees Benefits Security MSHA—DOL Mine Safety and Health proposed amended system is entitled Administration Systems of Records Administration Systems of Records DOL/WHD–10, Farm Labor Contractor • DOL/EBSA–1, The Employee Retirement • DOL/MSHA–1, Mine Safety and Health Employee Registration File. The Income Security Act of 1974 (ERISA) Filing Administration Standardized Information Department proposes to amend this and Acceptance System 2—One Participant System (MSIS) system to update the System Number, Plans Filing a Form 5500SF • DOL.MSHA–22, Educational Policy and Routine Uses of Records Maintained in • DOL/EBSA–2, EBSA Correspondence Files Development; National Mine Health and • the System, Policies and Practices for DOL/EBSA–3, Technical Assistance and Safety Academy Permanent Record Card or Storage, Retrieving, Accessing, Inquiries System Student Information System • DOL/EBSA–4, Public Disclosure Request • Retaining and Disposing of Records in DOL/MSHA–23, Educational Policy and Tracking System Development Activity Reporting System the System, and several other categories. • DOL/EBSA–5, EBSA Debt Management OALJ—DOL Office of Administrative Law Signed at Washington, DC, this 13th day of System • Judges Systems of Records January, 2016. DOL/EBSA–6, EBSA Consolidated Training Record • DOL/OALJ–1, Office of Administrative Thomas E. Perez, • DOL/EBSA–7, Office of Enforcement Law Judges Case Tracking System (CTS) Secretary of Labor. Correspondence Tracking System, DFO • DOL/OALJ–2, Office of Administrative Table of Contents CTS Law Judges Case Files • DOL/EBSA–8, EBSA Enforcement OASAM—DOL Office of the Assistant General Prefatory Statement Management System (electronic); EBSA Secretary for Administration and Civil Litigation Case Tracking System A. Universal Routine Uses of the Records Management Systems of Records B. System Location-Flexiplace Programs (paper; EBSA Criminal Case Information System (paper) • DOL/OASAM–4, Safety and Health C. Government-Wide Records • DOL/EBSA–9, Office of Exemption Information Management System (SHIMS) D. Text of the Department of Labor’s Systems Determination (OED) ERISA Section 502(1) • DOL/OASAM–5, Employee Assistance of Records Files; OED Case Tracking System Program (EAP) Records • Government-Wide Records • DOL/EBSA–10, Form 5500EZ Filings DOL/OASAM–7, Employee Medical File • DOL/EBSA–11, ERISA Filing and System Records (Not Job Related) • DOL/GOVT–1, Office of Workers’ Acceptance System 2 Internet Registration • DOL/OASAM–12, Administrative Compensation Programs, Federal Database (IREG) Grievance Records Employees’ Compensation Act File • • DOL/OASAM–17, Equal Employment • DOL/EBSA–12, Delinquent Filer Voluntary DOL/GOVT–2, Job Corps Student Records Compliance Program (DFVC) Tracking Opportunity Complaint Files • Central—DOL Central Systems of Records System; Delinquent Filer Voluntary DOL/OASAM–19, Negotiated Grievance Compliance Program 99 Procedure and Unfair Labor Practice Files • DOL/CENTRAL–1, Correspondents with • DOL/EBSA–13, OCA Case Tracking System • DOL/OASAM–20, Personnel Investigation the Department of Labor • Records • DOL/EBSA–14, Office of Health Plans DOL/CENTRAL–2, Registrants for Standards and Compliance Assistance • DOL/OASAM–22, Civil Rights Center Department of Labor Events and Activities (OHPSCA) Case Tracking System Discrimination Complaint Case Files • DOL/CENTRAL–3, Internal Investigations • DOL/EBSA–15, Fee Disclosure Failure • DOL/OASAM–25, Intergovernmental of Harassing Conduct Notice Database Personnel Act (IPA) Assignment Records • DOL/CENTRAL–4, Department of Labor • DOL/OASAM–26, Francis Perkins Advisory Committee Members Files EEOICP—DOL Ombudsman for the Energy Building Parking Management System • DOL/CENTRAL–5, Privacy Act/Freedom of Employees Occupational Illness • DOL/OASAM–27, Employee/Contractor/ Information Act Request File System Compensation Program Systems of Records Visitor Identification System • DOL/CENTRAL–6, Supervisor’s/Team • DOL/OMBUDSMAN–1, Office of the • DOL/OASAM–28, Incident Report/ Leader’s Records of Employees Ombudsman for the Energy Employees Restriction Notice • DOL/CENTRAL–7, DOL Employee Occupational Illness Compensation • DOL/OASAM–29, OASAM Employee Conduct Investigations Program Act (EEOICPA) File Administrative Investigation File

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• DOL/OASAM–30 Injury Compensation • DOL/OSHA–14, Directorate of Training VETS—DOL Veterans’ Employment and System (ICS) and Education Computer-Based Training Service Systems of Records • DOL/OASAM–31, DOL Flexible Workplace Acquisition/Financial Records System • DOL/VETS–1, Uniformed Services • Programs Evaluation and Files DOL/OSHA–15, Directorate of Training Employment and Reemployment Rights • DOL/OASAM–32, Transit Subsidy and Education Resource Center Loan Act (USERRA) Complaint File Management System Program • DOL/VETS–2, Veterans’ Preference • DOL/OASAM–34, DOL Fitness Association Complaint File under the Veterans Equal (DOLFA) Membership Files OWCP—DOL Office of Workers’ Compensation Programs Systems of Records Opportunities Act of 1998 (VEOA) • DOL/OASAM–35, DOL Child Care Subsidy • • DOL/VETS–3, Veterans’ Transition Program Records DOL/OWCP–1, Office of Workers’ Assistance Program (TAP) Registration • DOL/OASAM–37, Personal Identity Compensation Programs, Black Lung System Verification Credential Antidiscrimination Files • DOL/VETS–5, Veterans’ Data Exchange • DOL/OWCP–2, Office of Workers’ OCFO—DOL Office of the Chief Financial Initiative (VDEI) Compensation, Black Lung Benefits Claim • Officer Systems of Records DOL/VETS–6, Veterans’Case Management File System (VCMS) • DOL/OCFO–2, New Core Financial • DOL/OWCP–3, Office of Workers’ Management System (NCFMS) Compensation Programs, Longshore and WHD—DOL Wage and Hour Division • DOL/OCFO–3, Travel and Transportation Harbor Workers’ Compensation Act Case Systems of Records System Files • DOL/WHD–1, ‘‘Time Report’’ Component • ODEP—DOL Office of Disability Employment DOL/OWCP–4, Office of Workers’ of the Wage and Hour Investigative Policy Systems of Records Compensation Programs, Longshore and Support and Reporting Database Harbor Workers’ Compensation Act Special • (WHISARD) DOL/ODEP–1, Job Accommodation Fund System • DOL/WHD–2, MSPA Civil Money Penalties Network (JAN) Files • • DOL/OWCP–5, Office of Workers’ in the Wage Hour Investigative Support DOL/ODEP–2, Workforce Recruitment Compensation Programs, Longshore and and Reporting Database (WHISARD) Program for College Students with Harbor Workers’ Compensation Act • DOL/WHD–3, MSPA Public Central Disabilities (WRP) Database Investigation Files Registry Records File OFCCP—DOL Office of Federal Contract • DOL/OWCP–6, Office of Workers’ • DOL/WHD–4, Wage and Hour Clearance Compliance Programs Systems of Records Compensation Programs, Longshore and List—MSPA Registration Harbor Workers’ Compensation Act • DOL/WHD–5, MSPA Certificate Action • DOL/OFCCP–1, Office of Federal Contract Claimant Representatives Record Files Compliance Programs, Executive • DOL/OWCP–7, Office of Workers’ • DOL/WHD–6, Case Registration/ Management Information System (OFCCP/ Compensation Programs, Physicians and Investigator Assignment Form in the Wage EIS) which includes the Case Management Health Care Providers Excluded under the and Hour Investigative Support and System (CMS), and Time Reporting Longshore Act Reporting Database (WHISARD) Information System (TRIS) • DOL/OWCP–8, Office of Workers’ • DOL/WHD–7, Migrant and Seasonal • DOL/OFCCP–2, Office of Federal Contract Compensation Programs, Physicians and Agricultural Worker Protection Act Compliance Programs/Complaint Case Health Care Providers Excluded under the (MSPA) Ineligible Farm Labor Contractors Files Federal Employees’ Compensation Act • DOL/WHD–8, ‘‘Customer Service OIG—DOL Office of Inspector General • DOL/OWCP–9, Office of Workers’ component’’ of the Wage Hour Systems of Records Compensation Programs, Black Lung Investigative Support and reporting • DOL/OIG–2, Freedom of Information Act/ Automated Support Package Database (WHISARD) • • Privacy Act Records DOL/OWCP–10, Office of Workers’ DOL/WHD–9, Farm Labor Contractor • Compensation Programs, Federal Registration File DOL/OIG–5, Audit Information Reporting • Team Tech Tracking System Employees’ Compensation Act (FEC) and DOL/WHD–10, Farm Labor Contractor • DOL/OIG–6, Hotline and Complaints Longshore and Harbor Workers’ Employee Registration File Compensation Act Rehabilitation Analysis Files General Prefatory Statement • DOL/OIG–7, Correspondence Tracking Counselor Case Assignment, Contract Management and Performance Files and System In its April 8, 2002, publication, the • DOL/OIG–8, Office of Inspector General FEC Field Nurses • DOL/OWCP–11, Office of Workers’ Department gave notice of 12 routine (OIG) Employee Credential System uses that apply to all of its systems of • DOL/OIG–9, OIG Property Tracking Compensation Programs, Energy Systems Employees Occupational Illness records, except for DOL/OASAM–5, • DOL/OIG–10, Office of Inspector General Compensation Program Act File DOL/OASAM–7, and DOL/CENTRAL– • (OIG) Pre-employment Checks and DOL/OWCP–12, Office of Workers’ 3. These 12 routine uses were presented Inquiries (PECI) System Compensation Programs, Physicians and in the General Prefatory Statement for • DOL/OIG–11, Investigative Case Files and Health Care Providers Excluded under the that document, and appeared at Page Tracking System, Case Development and Energy Employees Occupational Illness 16825 of Volume 67 of the Federal Intelligence Records, USDOL/OIG Compensation Program Act Register. As a convenience to the reader OLMS—DOL Office of Labor-Management SOL—DOL Office of the Solicitor Systems of of this document, we are republishing Standards Systems of Records Records this General Prefatory Statement. This • • DOL/OLMS–1, Investigative Files of the DOL/SOL–3, Tort Claims Files republication shall include the • Office of Labor-Management Standards DOL/SOL–5, Workforce Investment Act statement, also contained in the 2002 • DOL/OLMS–2, OLMS Public Disclosure Tort Claims Files and 2011 publications, that pursuant to • Request Tracking System DOL/SOL–6, Military Personnel and the Flexiplace Program (also known as Civilian Employees’ Claims OSHA—DOL Occupational Safety and • ‘‘telework’’ consistent with the DOL/SOL–9, Freedom of Information Act Telework Enhancement Act), the system Health Administration Systems of Records and Privacy Act Appeals Files location for all systems of records may • DOL/OSHA–1, Retaliation Complaint File • DOL/SOL–15, Solicitor’s Office Litigation • DOL/OSHA–6, Program Activity File Files be temporarily located at alternate • DOL/OSHA–9, OSHA Compliance Safety • DOL/SOL–18, Matter Management System worksites, including remote locations, and Health Officer Training Records (MMS) employees’ homes, or at geographically • DOL/OSHA–10, OSHA Outreach Training • DOL/SOL–19, Evidence Management convenient satellite offices at some Program System (EMS) times.

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At this time, the Department proposes program statute, or by regulation, rule, information relevant to the hiring or two new routine uses that will apply to or order issued pursuant thereto, retention of an employee, the granting all of its systems of records. The first disclosure may be made to the or retention of a security clearance, the proposed routine use governs the appropriate agency, whether Federal, letting of a contract, a suspension or Department’s ability to disclose foreign, State, local, or tribal, or other debarment determination or the information to a State or local public authority responsible for issuance or retention of a license, grant, government agency in charge of issuing enforcing, investigating or prosecuting or other benefit. licenses to attorneys and health care such violation or charged with enforcing 10. To the Office of Management and professionals. The second proposed or implementing the statute, or rule, Budget during the coordination and routine use governs the Department’s regulation, or order issued pursuant clearance process in connection with ability to disclose information to the thereto, if the agency determines by legislative matters. United States Department of Justice careful review that the records or 11. To the Department of the and/or the Federal Bureau of information are both relevant and Treasury, and a debt collection agency Investigation that will be included in necessary to any enforcement, with which the United States has the National Instant Criminal regulatory, investigative or prosecutive contracted for collection services, to Background Check System (NICS). The responsibility of the receiving entity, recover debts owed to the United States. new routine uses are described in and that the use of such records or 12. To the news media and the public paragraphs 13 and 14 below. information is for a purpose that is when (1) the matter under investigation compatible with the purposes for which has become public knowledge, (2) the A. Universal Routine Uses of the the agency collected the records. Solicitor of Labor determines that Records 4. To a Member of Congress or to a disclosure is necessary to preserve The following routine uses of the Congressional staff member in response confidence in the integrity of the records apply to and are incorporated by to an inquiry of the Congressional office Department or is necessary to reference into each system of records made at the written request of the demonstrate the accountability of the published below unless the text of a constituent about whom the record is Department’s officers, employees, or particular notice of a system of records maintained. individuals covered by this system, or indicates otherwise. These routine uses 5. To the National Archives and (3) the Solicitor of Labor determines that do not apply to DOL/OASAM–5, Records Administration or to the there exists a legitimate public interest Rehabilitation and Counseling File; General Services Administration for in the disclosure of the information, DOL/OASAM–7, Employee Medical records management inspections provided the Solicitor of Labor Records, and DOL/CENTRAL–3, conducted pursuant to 44 U.S.C. 2904 determines in any of these situations Internal Investigations of Harassing and 2906. that the public interest in disclosure of Conduct. 6. To disclose to contractors, specific information in the context of a 1. To disclose the records to the employees of contractors, consultants, particular case outweighs the resulting Department of Justice when: (a) The grantees, and volunteers who have been invasion of personal privacy. agency or any component thereof; or (b) engaged to assist the agency in the 13. To disclose information to a State any employee of the agency in his or her performance of or working on a or local government entity which has official capacity; or (c) the United States contract, service, grant, cooperative the legal authority to make decisions Government, is a party to litigation or agreement or other activity or service for concerning the issuance, retention or has an interest in such litigation, and by the Federal Government. revocation of licenses, certifications or careful review, the agency determines Note: Recipients shall be required to registrations required to practice law or that the records are both relevant and comply with the requirements of the a health care profession, when necessary to the litigation, and the use Privacy Act of 1974, as amended, 5 requested in writing by an investigator of such records by the Department of U.S.C. 552a; see also 5 U.S.C. 552a(m). or supervisory official of the licensing Justice is for a purpose that is 7. To the parent locator service of the entity for the purpose of making a compatible with the purpose for which Department of Health and Human decision concerning the issuance, the agency collected the records. Services or to other authorized persons retention or revocation of the license, 2. To disclose the records in a defined by Public Law 93–647 (42 certification or registration of a named proceeding before a court or U.S.C. 653(c)) the name and current attorney or health care professional. adjudicative body, when: (a) The agency address of an individual for the purpose 14. To disclose information to the or any component thereof; or (b) any of locating a parent who is not paying United States Department of Justice employee of the agency in his or her required child support. and/or the Federal Bureau of official capacity; or (c) any employee of 8. To any source from which Investigation for inclusion in the the agency in his or her individual information is requested in the course of National Instant Criminal Background capacity; or (d) the United States a law enforcement or grievance Check System (NICS), pursuant to the Government, is a party to litigation or investigation, or in the course of an reporting requirements of the Brady has an interest in such litigation, and by investigation concerning retention of an Handgun Violence Prevention Act, as careful review, the agency determines employee or other personnel action, the amended by the NICS Improvement that the records are both relevant and retention of a security clearance, the Amendments Act of 2007. necessary to the litigation, and that the letting of a contract, the retention of a use of such records is for a purpose that grant, or the retention of any other B. System Location—Flexiplace is compatible with the purpose for benefit, to the extent necessary to Programs which the agency collected the records. identify the individual, inform the The following paragraph applies to 3. When a record on its face, or in source of the purpose(s) of the request, and is incorporated by reference into all conjunction with other information, and identify the type of information of the Department’s systems of records indicates a violation or potential requested. under the Privacy Act, within the violation of law, whether civil, criminal 9. To a Federal, State, local, foreign, category entitled, SYSTEM LOCATION: or regulatory in nature, and whether tribal, or other public authority of the Pursuant to the Department of Labor’s arising by general statute or particular fact that this system of records contains Flexiplace Programs (also known as

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‘‘telework’’ pursuant to the Telework 2. Job Corps Student Records—DOL/ D. Text of the Department of Labor’s Enhancement Act), copies of records GOVT–2: All records which contain System of Records Government-Wide may be temporarily located at information about students during their Systems by the U.S. Department of alternative worksites, including stay in Job Corps, from entrance to Labor employees’ homes or at geographically placement and/or termination, are convenient satellite offices for periods records which must be maintained by DOL/GOVT–1 of time. All appropriate safeguards will the Job Corps Center at which the SYSTEM NAME: be taken at these sites. student is enrolled. The Employment Office of Workers’ Compensation C. Government-Wide Records and Training Administration asserts Programs, Federal Employees’ control of these records under 29 U.S.C. Compensation Act File. Two systems of records are reported 2881 et seq. This system is entitled by the Department of Labor for all DOL/GOVT–2, Job Corps Student SECURITY CLASSIFICATION: federal agencies since this Department Records. Most files and data are unclassified. has overall responsibility for the Initial determinations concerning Files and data in certain cases have Top administration of the programs in access, amendment or correction of this Secret classification, but the rules connection with which these systems of government-wide system of records concerning their maintenance and records have been compiled. It is shall be made by screening contractors, disclosure are determined by the agency presumed that most, if not all, federal Job Corps Center Directors, Job Corps that has given the information the agencies maintain systems of records National or Regional Offices. security classification of Top Secret. comprising a portion of the government- Administrative appeals shall be referred SYSTEM LOCATION: wide systems of records. In order to to the Solicitor of Labor, U.S. avoid duplication in reporting, the Department of Labor, 200 Constitution The central database for DOL/GOVT– Department is reporting these systems Avenue NW., Washington, DC 20210. 1 is located at the DOL National office on behalf of all agencies. The In addition, the following government and the offices of OWCP’s contractor. Department has control over these agencies also have Government-wide Paper claim files are located at the systems to the same extent as the Office Systems of Records: various OWCP district offices; claim of Personnel Management has control files of employees of the Central over systems of records containing Government-Wide Systems Intelligence Agency are located at that federal employee personnel records. EEOC/GOVT–1—Equal Employment agency. Copies of claim forms and other 1. Federal Employees’ Compensation Opportunity Complaint Records and documents arising out of a job-related Act Files—DOL/GOVT–1: All records Appeal Records injury that resulted in the filing of a relating to injury or death of civilian FEMA/GOVT–1—National Defense claim under the Federal Employees’ employees or other persons entitled to Executive Reserve System Compensation Act (FECA) may also be benefits under the Federal Employees’ maintained by the employing agency Compensation Act are the records of the GSA/GOVT–2—Employment Under Commercial Activities Contracts (and where the forms were transmitted Office of Workers’ Compensation to OWCP electronically, the original Programs (OWCP of the Department of GSA/GOVT–3—Travel Charge Card Program forms are maintained by the employing Labor). OWCP asserts control of these agency). In addition, records relating to records under the provisions of 5 U.S.C. GSA/GOVT–4—Contracted Travel Services Programs third-party claims of FECA beneficiaries 8149 and Department regulations at 20 are maintained in the Division of CFR 10.10. This system applies to MSPB/GOVT–1—Appeal and Case Records Federal Employees’ and Energy copies of claim forms and other Workers’ Compensation, Office of the OGE/GOVT–1—Executive Branch documents relating to a compensation Solicitor, United States Department of Public Financial Disclosure Reports claim maintained by the employing Labor, 200 Constitution Avenue NW., and Other Ethics Program Records agency. This system, however, does not Washington, DC 20210. apply to other medical or related files OGE/GOVT–2—Confidential Statements not created pursuant to the Federal of Employment and Financial CATEGORIES OF INDIVIDUALS COVERED BY THE Employees’ Compensation Act which Interests SYSTEM: may be in the possession of an agency. OPM/GOVT–1—General Personnel Individuals and/or their survivors This system is entitled DOL/GOVT–1, Records who file claims seeking benefits under Office of Workers’ Compensation OPM/GOVT–2—Employee Performance FECA by reason of injuries sustained Programs, Federal Employees’ File System Records while in the performance of duty. FECA Compensation File. OPM/GOVT–3—Adverse Actions and applies to all civilian Federal Initial determinations on requests for Actions Based on Unacceptable employees, including various classes of access, amendment or correction of Performance persons who provide or have provided records maintained in this system of OPM/GOVT–4—[Reserved] personal service to the Government of records shall be made by the OWCP OPM/GOVT–5—Recruiting, Examining the United States, and to other persons district office having jurisdiction over and Placement Records as defined by law such as State or local the particular claim. In addition, OPM/GOVT–6—Personnel Research and law enforcement officers, and their requests for access to copies of records Test Validation Records survivors, who were injured or killed maintained by the employing agency OPM/GOVT–7—Applicant—Race, Sex, while assisting in the enforcement of may be directed to that agency. National Origin and Disability Status Federal law. In addition, FECA covers Administrative appeals from initial Records employees of the Civil Air Patrol, Peace determinations denying access, OPM/GOVT–8—[Reserved] Corps Volunteers, Job Corps students, amendment or correction, shall be OPM/GOVT–9—Position Classification Volunteers in Service to America, addressed to the Solicitor of Labor, U.S. Appeals, Job Grading Appeals, and members of the National Teacher Corps, Department of Labor, 200 Constitution Retained Grade or Pay certain student employees, members of Avenue NW., Washington, DC 20210, as OPM/GOVT–10—Employee Medical the Reserve Officers Training Corps, required by 20 CFR 10.12. File System Records certain former prisoners of war, and

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employees of particular commissions sustained while in the performance of rehabilitation and other return-to-work and other agencies. duty. The records maintained in this programs and services available through system are created as a result of and are OWCP, where the entity is considering CATEGORIES OF RECORDS IN THE SYSTEM: necessary to this process. The records hiring the claimant or where otherwise This system may contain the provide information and verification necessary as part of that return-to-work following kinds of records: Reports of about the individual’s employment- effort. injury by the employee and/or related injury and the resulting d. To Federal, State or private employing agency; claim forms filed by disabilities and/or impairments, if any, rehabilitation agencies and individuals or on behalf of injured Federal on which decisions awarding or to whom the claimant has been referred employees or their survivors seeking denying benefits provided under the for evaluation of rehabilitation and benefits under FECA; forms authorizing FECA must be based. possible reemployment. medical care and treatment; other e. To physicians, pharmacies, and medical records and reports; bills and ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND other health care providers for their use other payment records; compensation in treating the claimant, in conducting payment records; formal orders for or THE PURPOSES OF SUCH USES: In addition to those Department-wide an examination or preparing an against the payment of benefits; evaluation on behalf of OWCP and for transcripts of hearings conducted; and routine uses set forth in the General Prefatory Statement to this document, other purposes relating to the medical any other medical, employment, or management of the claim, including personal information submitted or disclosure of information from this system of records may be made to the evaluation of and payment for charges gathered in connection with the claim. for medical and related services and The system may also contain following individuals and entities for the purposes noted when the purpose of supplies. information relating to dates of birth, f. To medical insurance or health and marriage, divorce, and death; notes of the disclosure is both relevant and necessary and is compatible with the welfare plans (or their designees) that telephone conversations conducted in cover the claimant in instances where connection with the claim; information purpose for which the information was collected: OWCP has paid for treatment of a relating to vocational and/or medical medical condition that is not rehabilitation plans and progress a. To any attorney or other representative of a FECA beneficiary for compensable under FECA, or where a reports; records relating to court medical insurance plan or health and proceedings, insurance, banking and the purpose of assisting in a claim or litigation against a third party or parties welfare plan has paid for treatment of a employment; articles from newspapers medical condition that may be and other publications; information potentially liable to pay damages as a result of the FECA beneficiary’s FECA- compensable under FECA, for the relating to other benefits (financial and purpose of resolving the appropriate otherwise) the claimant may be entitled covered injury and for the purpose of administering the provisions of Sections source of payment in such to; and information received from circumstances. various investigative agencies 8131–8132 of FECA. Any such third party, or a representative acting on that g. To labor unions and other concerning possible violations of voluntary employee associations from Federal civil or criminal law. The third party’s behalf, may be provided information or documents concerning whom the claimant has requested system may also contain information assistance for the purpose of providing relating to certain claims under the War the existence of a record and the amount and nature of compensation paid to or such assistance to the claimant. Hazards Compensation Act (WHCA). h. To a Federal, State or local agency The system may also contain on behalf of the FECA beneficiary for for the purpose of obtaining information consumer credit reports on individuals the purpose of assisting in the relevant to a determination concerning indebted to the United States, resolution of the claim or litigation initial or continuing eligibility for FECA information relating to the debtor’s against that party or administering the benefits, and for a determination assets, liabilities, income and expenses, provisions of Sections 8131–8132 of concerning whether benefits have been personal financial statements, FECA. or are being properly paid, including correspondence to and from the debtor, b. To Federal agencies that employed whether dual benefits that are information relating to the location of the claimant at the time of the prohibited under any applicable Federal the debtor, and other records and occurrence or recurrence of the injury or or State statute are being paid; and for reports relating to the implementation of occupational illness in order to verify the purpose of utilizing salary offset and the Federal Claims Collection Act (as billing, to assist in administering FECA, debt collection procedures, including amended), including investigative to answer questions about the status of those actions required by the Debt reports or administrative review the claim, to consider rehire, retention Collection Act of 1982, to collect debts matters. Individual records listed here or other actions the agency may be arising as a result of overpayments of are included in a claim file only insofar required to take with regard to the claim FECA compensation and debts as they may be pertinent or applicable or to permit the agency to evaluate its otherwise related to the payment of to the employee or beneficiary. safety and health program. Disclosure to Federal agencies, including the FECA benefits. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Department of Justice, may be made i. To the Internal Revenue Service 5 U.S.C. 8101 et seq., 20 CFR 1.1 et where OWCP determines that such (IRS) for the purpose of obtaining seq. disclosure is relevant and necessary for taxpayer mailing addresses for the the purpose of providing assistance in purposes of locating a taxpayer to PURPOSE(S): regard to asserting a defense based upon collect, compromise, or write-off a FECA establishes the system for FECA’s exclusive remedy provision to Federal claim against such taxpayer; processing and adjudicating claims that an administrative claim or to litigation and informing the IRS of the discharge Federal employees and other covered filed under the Federal Tort Claims Act. of a debt owed by an individual. individuals file with the Department’s c. To other Federal agencies, other Records from this system of records may OWCP seeking monetary, medical and Government or private entities and to be disclosed to the IRS for the purpose similar benefits for injuries or deaths private-sector employers as part of of offsetting a Federal claim from any

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income tax refund that may be due to may be disclosed pursuant to 5 U.S.C. fulfilling its statutory or regulatory the debtor. 552a(b)(12). responsibilities. j. To the Occupational Safety and o. To a Member of Congress or to a u. For claims arising under 42 U.S.C. Health Administration (OSHA) for Congressional staff member in response Sections 1701 and 1704 of the WHCA, purpose of using injury reports filed by to an inquiry made by an individual to insurance carriers or self-insured Federal agencies pursuant to FECA to seeking assistance who is the subject of employers and their attorneys, for the fulfill agency injury reporting the record being disclosed for the purpose of assisting in administering requirements. Information in this purpose of providing such assistance. the claim, and for the purpose of system of records may be disclosed to p. To individuals, and their attorneys verifying eligibility for payments to OSHA by employing agencies as part of and other representatives, and claimants and reimbursements of any Management Information System Government agencies, seeking to enforce amounts already paid. established under OSHA regulations to a legal obligation on behalf of such Note: Disclosure of information monitor health and safety. individual or agency, to pay alimony contained in this system of records to k. To contractors providing services to and/or child support for the purpose of the subject of the record, a person who the Department or any other Federal enforcing such an obligation, pursuant is duly authorized to act on his or her agency or any other individual or entity to an order of a State or local court of behalf, or to others to whom disclosure specified in any of these routine uses or competent jurisdiction, including is authorized by these routine uses, may in the Department’s General Prefatory Indian tribal courts, within any State, be made over the telephone or by Statement who require the data to territory or possession of the United electronic means. Disclosure over the perform the services that they have States, or the District of Columbia or to telephone or by electronic means will contracted to perform, provided that an order of a State agency authorized to only be done where the requestor those services are consistent with the issue income withholding notices provides appropriate identifying routine use for which the information pursuant to State or local law or information. Telephonic or electronic pursuant to the requirements of Sec. was disclosed to the contracting entity. disclosure of information is essential to 666(b) of title 42, U.S.C., or for the Should such a disclosure be made to the permit efficient administration and purpose of denying the existence of contractor, the individual or entity adjudication of claims under FECA. funds subject to such legal obligation. Pursuant to 5 U.S.C. 552a(b)(1), making such disclosure shall ensure q. To the National Institute for that the contractor complies fully with information from this system of records Occupational Safety and Health may be disclosed to members and staff all Privacy Act provisions, including (NIOSH), for the purpose of performing those prohibiting unlawful disclosure of of the Employees’ Compensation statistical analyses of injury and illness Appeals Board, the Office of such information. patterns to identify patterns and l. To the Defense Manpower Data Administrative Law Judges, the Office of locations of high incidence, help devise the Solicitor and other components of Center—Department of Defense and the safety and return-to-work interventions, the Department that have a need for the United States Postal Service to conduct and guide worker safety and health record in the performance of their computer matching programs for the research. The statistical analyses duties. purpose of identifying and locating performed by NIOSH will assist OWCP individuals who are receiving Federal and OSHA in their efforts to reduce the DISCLOSURE TO CONSUMER REPORTING salaries or benefit payments and are occurrence of employment injuries, AGENCIES: delinquent in their repayment of debts assist employees in achieving a smooth The amount, status and history of owed to the United States under transition and return to work following overdue debts, the name and address, programs administered by the employment injuries, and improve taxpayer identification (SSN), and other Department in order to collect the debts Federal employee safety and health. information necessary to establish the under the provisions of the Debt r. To the General Services identity of a debtor, the agency and Collection Act of 1982 (Pub. L. 97–365) Administration (GSA), for the purpose program under which the claim arose, by voluntary repayment, or by salary or of permitting GSA and its investigators may be disclosed pursuant to 5 U.S.C. administrative offset procedures. to evaluate information about potential 552a(b)(12) to consumer reporting m. To a credit bureau for the purpose exposures to hazardous substances to agencies as defined by Sec. 603(f) of the of obtaining consumer credit reports non-GSA federal employees in buildings Fair Credit Reporting Act (15 U.S.C. identifying the assets, liabilities, or complexes managed by GSA. 1681a(f)) or in accordance with Sec. expenses, and income of a debtor in s. To investigators in employing 3(d)(4)(A)(ii) of the Federal Claims order to ascertain the debtor’s ability to agency Offices of Inspector General, for Collection Act of 1966 as amended (31 repay a debt incurred under FECA, to the purpose of assisting in the U.S.C. 3711(f)) for the purpose of collect the debt, or to establish a investigation of potential fraud by encouraging the repayment of an payment schedule. recipients of compensation benefits overdue debt. n. To consumer reporting agencies as under the FECA for their agencies, and defined by Sec. 603(f) of the Fair Credit for the purpose of assisting in POLICIES AND PRACTICES FOR STORING, Reporting Act (15 U.S.C. 1681a(f)) or in evaluation of compliance by employing RETRIEVING, ACCESSING, RETAINING AND accordance with Sec. 3(d)(4)(A)(ii) of agencies with timely filing requirements DISPOSING OF RECORDS IN THE SYSTEM: the Federal Claims Collection Act of under the FECA and its implementing STORAGE: 1966 as amended (31 U.S.C. 3711(f)) for regulations as well as for audits related Files are stored electronically and/or the purpose of encouraging the to the employing agencies’ handling of on paper. repayment of an overdue debt, the their portion of the FECA claims amount, status and history of overdue process. RETRIEVABILITY: debts, the name and address, taxpayer t. To a Federal, State or local agency Files and automated data are retrieved identification (SSN), and other charged with the responsibility for after identification by coded file number information necessary to establish the investigating compliance with laws and/or Social Security Number which is identity of a debtor, the agency and relating to health and safety, for the cross-referenced to employee by name, program under which the claim arose, purpose of assisting such agency in employing establishment, and date and

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nature of injury. Since the electronic CONTESTING RECORD PROCEDURES: SYSTEM LOCATION: case management files were created in Specific materials in this system have Screening contractors; Job Corps 1975, these electronic files are located been exempted from certain Privacy Act centers and operators (which includes in District Offices that have jurisdiction provisions regarding the amendment of contract and agency centers); Job Corps over the claim, and (as noted above records. The section of this notice National Office; Job Corps Regional under ‘‘System Location’’), a complete entitled ‘‘Systems exempted from Offices; Federal Records Centers. central data base is maintained at the certain provisions of the Act,’’ indicates location of the contractor. Prior to 1975, the kind of materials exempted, and the CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: a paper index file was maintained; these reasons for exempting them. Any records were transferred to microfiche individual requesting amendment of Job Corps applicants, students, and and are located in the national office. non-exempt records should contact the terminees. appropriate OWCP district office, or the CATEGORIES OF RECORDS IN THE SYSTEM: SAFEGUARDS: system manager. Individuals requesting Records contain information kept on Access by authorized personnel only. amendment of records must comply the students, such as separate running Computer security safeguards are used with the Department’s Privacy Act accounts of the students’ general for electronically stored data and locked regulations at 29 CFR 71.1 and 71.9, and biographical data; educational training, locations for paper files. Only personnel with the regulations found at 20 CFR vocational training; counseling; having an appropriate security clearance 10.12. recreational activities; dormitory logs; may handle or process security files. RECORD SOURCE CATEGORIES: health (dental, medical, mental health, RETENTION AND DISPOSAL: Information contained in this system and drug testing records); administrative records covering data pertaining to All case files and automated data is obtained from injured employees; beneficiaries; employing Federal enrollment allowances and allotments; pertaining to a claim are destroyed 15 leave records; Student Profile (ETA– years after the case file has become agencies; other Federal agencies; physicians; hospitals; clinics; suppliers 640); and Center Standards Officer’s inactive. Case files that have been disciplinary records. scanned to create electronic copies are of health care products and services and destroyed after the copies are verified. their agents and representatives; AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Electronic data is retained in its most educational institutions; attorneys; Subtitle C of Title I of the Workforce current form only, and as information is Members of Congress; OWCP field Investment Act of 1998, 29 U.S.C. 2881 updated, outdated information is investigations; State governments; et seq. deleted. Some related financial records consumer credit reports; agency are retained only in electronic form, and investigative reports; correspondence PURPOSE(S): destroyed six years and three months with the debtor including personal These records are maintained to after creation or receipt. financial statements; records relating to ensure that all appropriate documents of hearings on the debt; and other the student’s stay in Job Corps (covering SYSTEM MANAGER(S) AND ADDRESS: Department systems of records. application to placement and/or Director for Federal Employees’ SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS termination) are retained and are Compensation, Office of Workers’ OF THE ACT: available to those officials who have a Compensation Programs, 200 In accordance with 5 U.S.C. legitimate need for the information in Constitution Avenue NW., Washington, 552a(k)(2), investigative material in this performing their duties and to serve the DC 20210. system of records compiled for law interests and needs of the students in enforcement purposes is exempt from accordance with 29 U.S.C. 2881 et seq. NOTIFICATION PROCEDURE: subsections (c)(3), (d), (e)(1), (e)(4)(G), ROUTINE USES OF RECORDS MAINTAINED IN THE An individual wishing to inquire (H) and (I), and (f) of 5 U.S.C. 552a, SYSTEM, INCLUDING CATEGORIES OF USERS AND whether this system of records contains provided, however, that if any THE PURPOSES OF THE SUCH USES: information about him/her may write or individual is denied any right, privilege, These records and information in telephone the OWCP district office that or benefit that he or she would these records may be used when services the state in which the otherwise be entitled to by Federal law, relevant, necessary, and appropriate: individual resided or worked at the time or for which he or she would otherwise a. To disclose photographs and he or she believes a claim was filed. In be eligible, as a result of the student identities, with appropriate order for the record to be located, the maintenance of these records, such consent, to the news media, for the individual must provide his or her full material shall be provided to the purpose of promoting the merits of the name, OWCP claim number (if known), individual, except to the extent that the program. date of injury (if known), and date of disclosure of the material would reveal b. To disclose information, giving the birth. the identity of a source who furnished summary of a student’s academic and information to the Government under an vocational achievement and general RECORD ACCESS PROCEDURES: express promise that the identity of the biographical information, to placement Any individual seeking access to non- source would be held in confidence, or and welfare agencies, prospective exempt information about a case in prior to January 1, 1975, under an employers, school or training which he/she is a party in interest may implied promise that the identity of the institutions to assist in the employment write or telephone the OWCP district source would be held in confidence. of a student. office where the case is located, or the c. To disclose information to State systems manager, and arrangements will DOL/GOVT–2 and Federal law enforcement agencies be made to provide review of the file. SYSTEM NAME: or other government investigators to Access to copies of documents Job Corps Student Records. assist them in locating a student and/or maintained by the employing agency his or her family. may be secured by contacting that SECURITY CLASSIFICATIONS: d. To disclose information to agency’s designated disclosure officials. None. appropriate Federal, State, and local

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agencies which have law enforcement Opportunity Act, 29 U.S.C. 3206 or student’s entire personnel record shall jurisdiction over students (which 3224, except that in the case of a be sent to the U.S. Department of Labor includes probation or parole officers) research project, the researcher shall Job Corps National Health Office within and/or the property on which the center guarantee to protect the anonymity of all 10 days of date of student’s death. is located, if the agency determines by staff and students involved in any careful review that the records or presentation of the results of such study. SYSTEM MANAGER(S) AND ADDRESS: information are both relevant and m. To disclose information to Director, Office of Job Corps, U.S. necessary to any enforcement, contractors and agencies that operate DOL/ETA, Frances Perkins Building, regulatory, investigative or prosecutive centers or have Outreach Admissions 200 Constitution Avenue NW., responsibility of the receiving entity, and Placement (OAandP) issues which Washington, DC 20210. and that the use of such records or demonstrate a legitimate need for the NOTIFICATION PROCEDURES: information is for a purpose that is information to enable them to properly Inquiries should be mailed to the compatible with the purposes for which administer their responsibilities in the System Manager. the agency collected the records. Job Corps program. e. To disclose all or any information n. To disclose to the Selective Service RECORD ACCESS PROCEDURES: to parents/guardians regarding students system names, social security number, A request for access should be mailed under the age of 18 for performance of date of birth, and address of students, to to the System Manager. parental rights and responsibilities. ensure registration compliance for f. To disclose information to Job Corps eligible applicants applying for Job CONTESTING RECORD PROCEDURES: health consultants; Job Corps Center Corps training benefits. A petition for amendment should be Review Board members (in appropriate mailed to the System Manager. disciplinary cases); State, county, and DISCLOSURE TO CONSUMER REPORTING AGENCIES: local health services personnel; family RECORD SOURCE CATEGORIES: planning agencies; and physicians None. Information contained in this system (public or private) to whom a student is POLICIES AND PRACTICES FOR STORING, is obtained from outreach/screening and referred for diagnosis or to receive RETRIEVING, ACCESSING, RETAINING, AND placement contractors; Job Corps treatment to assure continuance of DISPOSING OF RECORDS IN THE SYSTEM: centers; Job Corps students; employment services; parole officers; proper health care, or notification and STORAGE: contact tracking for communicable State and local law enforcement Files are stored electronically and/or disease control. agencies. on paper. g. To disclose to state and local health SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS departments all cases of infection or RETRIEVABILITY: OF THE ACT: disease that are required to be reported Records are retrieved by name, social None. to them in accordance with state and security number, and date of student local laws. This disclosure shall be entry. CENTRAL—DOL Central Systems of made by the Center Director. Records Note: Center physicians shall deal SAFEGUARDS: with all cases of communicable diseases Access by authorized personnel only. DOL/CENTRAL–1 in accordance with Job Corps directives Computer security safeguards are used SYSTEM NAME: based on current recommendations of for electronically stored data and locked Correspondents with the Department the Center for Disease Control of the locations for paper files. of Labor. Department of Health and Human RETENTION AND DISPOSAL: Services. SECURITY CLASSIFICATION: Job Corps centers will maintain h. To disclose information to State None. and local health departments regarding records of terminated students for a infected persons who are unwilling to period of 3 years unless custodianship SYSTEM LOCATION: notify their contacts at the center for the is extended or terminated, for At the offices of each component purpose of enabling the counseling of administrative reasons, by the regional agency within the U.S. Department of contacts. office. Counseling records are retained Labor, including national, regional, and i. To disclose information to medical on the Job Corps center for 6 months contractor offices, and at the offices of laboratories necessary in identifying after student’s termination, after which call centers serving the Department specimens for the purpose of testing. they are destroyed. After termination, a including the Department’s national call j. To disclose information to social summary or copy of the counseling center currently located at the service agencies in cases of a student’s record is placed in the health record. contractor’s site in Chantilly, Virginia. termination in order to provide services After 3 years, centers will retire the such as Medicaid, housing, finance, and records to the appropriate Federal CATEGORIES OF INDIVIDUALS COVERED BY THE placement. Records center. Students’ records are SYSTEM: k. To disclose information to the subject to destruction 75 years from the Individual correspondents with the Army Finance Center, Fort Benjamin birth date of the youngest student’s various components of the Department Harrison, Indiana, to pay student record contained in a GSA records who contact, by telephone, U.S. Mail or allowances and maintain and dispose of retirement box, with the disposal other mail/delivery service, online, their pay records. authority being NC 369–76–2, item 59. email, or phone bank, components l. To disclose information to Federal, [Note: Centers will send a copy of the within the Department for various State, and local agencies and to SF 135–135 A (transmittal and receipt reasons such as, but not limited to, community-based organizations for the form) to the appropriate Job Corps requests for information, brochures, operation of experimental, research, regional office, after they have received requests for compliance assistance, demonstration, evaluation and pilot the accession number from the requests to subscribe to message boards, projects authorized under sections 156 appropriate Federal Records Center. In and/or to use Web site based programs. or 169 of the Workforce Innovation and the event of a student’s death, the It includes callers to the Department’s

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call center and contractors providing RETRIEVABILITY: events, activities, seminars, special mail and public information services to Files are retrieved by name, telephone interest Web sites, and programs. the Department. or fax number (including the telephone number from which the individual CATEGORIES OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: dials), email address or other identifying This system contains information This system contains comments by, or information in the system. necessary to satisfy requests by requests from, individuals and individuals to register for Department information necessary to satisfy requests SAFEGUARDS: Access by authorized personnel only. conferences, events, activities, seminars, for information or brochures, requests programs and special interest Web sites, for compliance assistance, requests to Computer security safeguards are used including their requests for special subscribe to message boards, or email for electronically stored data and locked accommodations and items such as management systems, and/or to use Web locations for paper files. meal preferences. Depending on the site based programs. It includes RETENTION AND DISPOSAL: nature of the request, the file may information received from callers to the In accordance with General Records include (but is not limited to) the Department’s call centers. Depending on Schedule 14 item 1., current following information on the the nature of the request, the file may correspondent information files are individuals who have contacted the include (but is not limited to) the updated as necessary and are destroyed Department: name, title, mailing following information regarding after three months. address, telephone and fax number, and individuals who have contacted the email address. Department: name, title, mailing SYSTEM MANAGER(S) AND ADDRESS: address, telephone and fax number, The relevant agency head for the AUTHORITY FOR MAINTENANCE OF THE SYSTEM: email address, area of interest, and other applicable component agency within information necessary to respond to a the U.S. Department of Labor, 200 5 U.S.C. 301. request. Constitution Avenue NW., Washington, DC 20210. PURPOSE(S): AUTHORITY FOR MAINTENANCE OF THE SYSTEM: NOTIFICATION PROCEDURE: To permit persons to register, by mail, 5 U.S.C. 301. telephone, fax, email and on-line, for Inquiries should be mailed to the Departmental conferences, events, PURPOSE(S): System Manager. activities, seminars, special interest Web To enhance information exchange by RECORD ACCESS PROCEDURE: sites, and programs; to enhance improving the availability of A request for access should be mailed information exchange by improving the Departmental component information to the System Manager. availability of Departmental component on automated systems; to facilitate information on automated systems; to sending information on compliance CONTESTING RECORD PROCEDURES: provide a framework from which to assistance to correspondents; to use A petition for amendment should be select an unbiased sample of Web site based programs; to provide mailed to the System Manager. individuals for surveys; and to maintain usage statistics associated with the the names, addresses, etc. of individuals RECORD SOURCE CATEGORIES: Department’s public access Internet site; who register for conferences and and to provide a framework from which Information contained in this system seminars. to select an unbiased sample of is obtained from correspondents with individuals for surveys. Among other the relevant component agency within ROUTINE USES OF RECORDS MAINTAINED IN THE things, maintaining the names, the Department. SYSTEM, INCLUDING CATEGORIES OF USERS AND addresses, etc. of individuals requesting THE PURPOSES OF SUCH USES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS data/publications will streamline the OF THE ACT: process for handling subsequent In addition to the universal routine inquiries and requests by eliminating None. uses listed in the General Prefatory Statement to this document, a record duplicative gathering of mailing DOL/CENTRAL–2 information, data, and material on from this system of records may be individuals who correspond with the SYSTEM NAME: disclosed to private entities and/or State Department. Registrants for Department of Labor or other Federal agencies that co- Events and Activities. sponsor or have a statutory interest in ROUTINE USES OF RECORDS MAINTAINED IN THE the subject of a particular conference or SYSTEM, INCLUDING CATEGORIES OF USERS AND SECURITY CLASSIFICATION: Web site. A record from this system may THE PURPOSES OF SUCH USES: None. be disclosed to hotels, conference None, except for those universal centers, caterers, interpreters and other SYSTEM LOCATION: routine uses listed in the General entities that provide services for the Prefatory Statement to this document. At the offices of each component purpose of holding the conferences and agency within the Department of Labor, seminars, including services to persons DISCLOSURE TO CONSUMER REPORTING including national, regional and with disabilities. The names and AGENCIES: contractor offices. business addresses of attendees may be None. CATEGORIES OF INDIVIDUALS COVERED BY THE disclosed to conference attendees and/ SYSTEM: or the public, where appropriate. POLICIES AND PRACTICES FOR STORING, Individual correspondents with the Records also may be disclosed where RETRIEVING, ACCESSING, RETAINING AND required by law. DISPOSING OF RECORDS IN THE SYSTEM: various components of the Department who contact, by telephone, fax, U.S. DISCLOSURE TO CONSUMER REPORTING STORAGE: Mail or other mail/delivery services, on- AGENCIES: Files are stored electronically and/or line, or email, components within the on paper. Department to register for conferences, None.

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POLICIES AND PRACTICES FOR STORING, Employment Opportunity (EEO) DISCLOSURE TO CONSUMER REPORTING RETRIEVING, ACCESSING, RETAINING AND Managers in the national office. AGENCIES: DISPOSING OF RECORDS IN THE SYSTEM: None. CATEGORIES OF INDIVIDUALS COVERED BY THE STORAGE: SYSTEM: POLICIES AND PRACTICES FOR STORING, Files are stored electronically and/or Current or former Department RETRIEVING, ACCESSING, RETAINING AND on paper. employees, Department interns, or other DISPOSING OF RECORDS IN THE SYSTEM: RETRIEVABILITY: such agents of the Department, STORAGE: nationwide, who have filed a complaint By name, telephone or fax number Files are stored electronically and/or or report of harassment, or have been on paper. (including the telephone number from accused of harassing conduct under the which the individual dials), email Department’s Policy to Prevent RETRIEVABILITY: address or other identifying information Harassing Conduct in the Workplace These records are indexed by the in the system. (the Policy). name of the alleged victim(s) and/or the name of the individual accused of SAFEGUARDS: CATEGORIES OF RECORDS IN THE SYSTEM: harassing conduct. Access by authorized personnel only. The system contains all documents Computer security safeguards are used related to a complaint or report of SAFEGUARDS: for electronically stored data and locked harassment, which may include the Access by authorized personnel only. locations for paper files. complaint, statements of witnesses, Computer security safeguards are used RETENTION AND DISPOSAL: reports of interviews, investigators and for electronically stored data and locked agency EEO manager’s findings and locations for paper files. In accordance with General Records recommendations, final decisions and Schedule 14, Item 1, current corrective action taken, and related RETENTION AND DISPOSAL: correspondent information files are correspondence and exhibits. These records are maintained for four updated as necessary and are destroyed Note: Records compiled by the Office years from the date that the three months after the conclusion of of Inspector General in its investigations investigation is closed. event related activities. of harassing conduct are covered by its SYSTEM MANAGER(S) AND ADDRESS: SYSTEM MANAGER(S) AND ADDRESS: own system of records, entitled DOL/ OIG–1, and are not part of this system Respective agencies’ EEO managers, The relevant agency head for the of records. U.S. Department of Labor, 200 applicable component agency within Constitution Ave. NW., Suite N–4123, the U.S. Department of Labor, 200 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Washington, DC 20210. Constitution Avenue NW., Washington, 5 U.S.C. 301; 44 U.S.C. 3101. DC 20210. NOTIFICATION PROCEDURE: PURPOSE(S): Inquiries should be mailed to the NOTIFICATION PROCEDURE: These records are maintained for the System Manager. Inquiries should be mailed to the purpose of conducting internal System Manager. investigations into allegations of RECORD ACCESS PROCEDURE: harassment brought against Department A request for access should be mailed RECORD ACCESS PROCEDURE: employees and for taking appropriate to the System Manager. A request for access should be mailed action in accordance with the to the System Manager. Department’s Policy. CONTESTING RECORD PROCEDURES: A petition for amendment should be CONTESTING RECORD PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE mailed to the System Manager. A petition for amendment should be SYSTEM, INCLUDING CATEGORIES OF USERS AND mailed to the System Manager. THE PURPOSES OF SUCH USES: RECORD SOURCE CATEGORIES: In addition to those universal routine Individual complainants; agency EEO RECORD SOURCE CATEGORIES: uses contained in the General Prefatory Managers; supervisors; management Correspondents with the relevant Statement to this document, disclosure officials; employee relations staff; component agency within the of information from this system of witness statements; Solicitor’s Office Department. records regarding the status of any staff; CRC staff, and summary reports on investigation that may have been harassing conduct complaints. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS conducted may be made to the party OF THE ACT: who was subject to the harassment and SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS None. to the alleged harasser when the OF THE ACT: In accordance with 5 U.S.C. DOL/CENTRAL–3 purpose of the disclosure is both relevant and necessary and is 552a(k)(2), investigative material in this SYSTEM NAME: compatible with the purpose for which system of records compiled for law Internal Investigations of Harassing the information was collected. enforcement purposes is exempt from Conduct. Note: Records compiled under the subsections (c)(3), (d), (e)(1), (e)(4)(G), Policy which subsequently become part (H) and (I), and (f) of 5 U.S.C. 552a, SECURITY CLASSIFICATION: of the investigation record in an EEO provided, however, that if any None. complaint may be disclosed to the individual is denied any right, privilege, complainant if the Civil Rights Center or benefit that he or she would SYSTEM LOCATION: (CRC) determines that the records are otherwise be entitled to by Federal law, Records on covered individuals are relevant and necessary with respect to or for which he or she would otherwise located at the Department of Labor, adjudicating the EEO complaint, when be eligible, as a result of the Office of the Assistant Secretary for such disclosure is compatible with the maintenance of these records, such Administration and Management and purpose for which the information was material shall be provided to the with respective agency Equal collected. individual, except to the extent that the

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disclosure of the material would reveal RETRIEVABILITY: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: the identity of a source who furnished Records are retrieved by member The Privacy Act of 1974 (5 U.S.C. information to the Government with an name, nominee name, committee name, 552a); the Freedom of Information Act express promise that the identity of the or via identification number if (5 U.S.C. 552); and 5 U.S.C. 301). source would be held in confidence. electronically maintained. PURPOSE(S): DOL/CENTRAL–4 SAFEGUARDS: This system of records is maintained Access by authorized personnel only. SYSTEM NAME: for various reasons as follows: Computer security safeguards are used a. To process individuals’ requests Department of Labor Advisory for electronically stored data and locked made under the Privacy Act and Committees Members Files. locations for paper files. Freedom of Information Act. SECURITY CLASSIFICATION: RETENTION AND DISPOSAL: b. To provide a record of None. After a committee term ends, its communications between the requester SYSTEM LOCATION: records are transferred to the National and the agency. Offices in various components within Archives and Records Administration c. To ensure that all relevant, the U.S. Department of Labor, at the for permanent retention. necessary and accurate data are available to support any process for Frances Perkins Building, 200 SYSTEM MANAGER(S) AND ADDRESS: appeal. Constitution Avenue NW., Washington, The relevant agency head for the DC 20210, or other Department offices. d. To provide a legal document to applicable component agency within support any process for appeal. the U.S. Department of Labor, 200 CATEGORIES OF INDIVIDUALS COVERED BY THE e. To prepare the annual reports to Constitution Ave. NW., Washington, DC SYSTEM: OMB and Congress as required by the 20210. Present and former members of Privacy and Freedom of Information advisory committees established by the NOTIFICATION PROCEDURE: Acts. Department, and candidates for a Inquiries should be mailed to the position on an advisory committee. ROUTINE USES OF RECORDS MAINTAINED IN THE System Manager. SYSTEM, INCLUDING CATEGORIES OF USERS AND CATEGORIES OF RECORDS IN THE SYSTEM: RECORD ACCESS PROCEDURES: THE PURPOSES OF SUCH USES: Records contained in this system are A request for access should be mailed These records, and information in biographical information of individuals to the System Manager. these records, may be used to disclose: who are or have been members, or are a. Information to the Office of being considered for membership on the CONTESTING RECORD PROCEDURES: Management and Budget at any stage in committees. The records also include A petition for amendment should be the legislative coordination and the biographical information regarding mailed to the System Manager. clearance process in connection with individuals who have been nominated RECORD SOURCE CATEGORIES: private relief legislation as set forth in for membership on advisory OMB Circular No. A–19. committees. Information contained in this system relates to individual members of the b. Information to Federal agencies AUTHORITY FOR MAINTENANCE OF THE SYSTEM: committee and those persons making (e.g., Department of Justice or the Office 5 U.S.C. 301. nominations to the committee. of Government Information Services) in order to obtain advice and PURPOSE(S): SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS recommendation concerning matters on The records are used to ensure that all OF THE ACT: which the agency has specialized appropriate personal records of advisory None. experience or particular competence, for committee members, and nominees, are use in making required determinations DOL/CENTRAL–5 retained and are available for official under the Freedom of Information Act use. SYSTEM NAMES: or the Privacy Act of 1974. Privacy Act/Freedom of Information c. Information to any source from ROUTINE USES OF RECORDS MAINTAINED IN THE which additional information is SYSTEM, INCLUDING CATEGORIES OF USERS AND Act Requests File System. THE PURPOSES OF SUCH USES: requested (to the extent necessary to SECURITY CLASSIFICATION: identify the individual, inform the In addition to those universal routine None. source of the purpose of the request, and uses listed in the General Prefatory to identify the type of information Statement to this document, information SYSTEM LOCATION: requested), where necessary to obtain in these records may be disclosed to the a. Departmental Offices in information relevant to a decision General Services Administration when Washington, DC; concerning a Privacy Act or Freedom of necessary to comply with the Federal b. Regional offices of the Department. Information Act request. Advisory Committee Act. CATEGORIES OF INDIVIDUALS COVERED BY THE DISCLOSURE TO CONSUMER REPORTING DISCLOSURE TO CONSUMER REPORTING SYSTEM: AGENCIES: AGENCIES: Individuals who have submitted None. None. Privacy Act and Freedom of Information POLICIES AND PRACTICES FOR STORING, Act requests under (5 U.S.C. 552a and POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND 552). RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: This system contains initial requests STORAGE: Files are stored electronically and/or under the Acts, responses, and related Files are stored electronically and/or on paper. documents. on paper.

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RETRIEVABILITY: SECURITY CLASSIFICATION: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Files are retrieved by name of None. 5 U.S.C. 301, 1302, 2951, 4118, individual making request and by date Reorganization Plan 6 of 1950, and the of request. SYSTEM LOCATION: Civil Service Reform Act of 1978. The Records of membership in Rehabilitation Act and the Americans SAFEGUARDS: professional licensing organizations with Disabilities Act. Access by authorized personnel only. such as those for attorneys, accountants PURPOSES(S): Computer security safeguards are used and physicians will be maintained in for electronically stored data and locked the supervisor’s offices and in the To maintain a file for the use of locations for paper files. national and regional Human Resources supervisor(s)/team leader(s) in performing their responsibilities and to RETENTION AND DISPOSAL: Offices. Emergency addressee information may be kept at the support specific personnel actions Records are retained for two years regarding employees. after response date if no denial was residence of or upon the supervisor’s involved, and five years after response person when appropriate. ROUTINE USES OF RECORDS MAINTAINED IN THE date if denial of records was involved. Note: Requests for a reasonable SYSTEM, INCLUDING CATEGORIES AND USERS AND If there is an appeal to the Solicitor of accommodation are made to THE PURPOSE OF SUCH USES: Labor, the records are destroyed six supervisors. The Civil Rights Center In addition to the universal routine years after final agency determination or may temporarily maintain a copy of uses listed in the General Prefatory 3 years after final court adjudication, such requests and of the medical Statement to this document, the whichever is later. documents submitted by the employee following routine uses apply to this when the Public Health Service (PHS) system of records: SYSTEM MANAGER(S) AND ADDRESS: physician completes his or her review of a. Selected information may be Head of agencies or component units the request. disclosed at appropriate stages of within the Department who have investigation and adjudication to the custody of the records. See the CATEGORIES OF INDIVIDUALS COVERED BY THE Department’s Civil Rights Center, Merit appropriate Agency Official in the SYSTEM: Systems Protection Board, Office of listing in the Appendix to this Current employees, employees who Special Counsel, Federal Labor document. have retired or left the office within the Relations Authority, Equal Employment last 12 months, and employees who Opportunity Commission, arbitrators, or NOTIFICATION PROCEDURE: have been separated from the office or the courts for the purposes of satisfying Inquiries should be mailed to the Department for more than 12 months for requirements related to investigation of System Manager. whom the former supervisor/team or litigation related to alleged RECORD ACCESS PROCEDURE: leader has retained records. discrimination, prohibited personnel practices, and unfair labor practices. A request for access should be mailed CATEGORIES OF RECORDS IN THE SYSTEM: b. Records relating to a request for a to the System Manager. Records related to individuals while reasonable accommodation may be CONTESTING RECORD PROCEDURES: employed by the Department and which referred to PHS or other physicians for A petition for amendment shall be contain such information as: Record of their review and evaluation of the addressed to the System Manager. employee/supervisor discussions, request. supervisor(s)/team leader(s) c. Data may be disclosed to medical RECORD SOURCE CATEGORIES: observations, supervisory copies of providers for the purpose of evaluating Information contained in this system officially recommended actions, reports sick leave absences based upon illness of records is obtained from individual of Federal Telecommunications System or injury. requester, official documents, agency telephone usage containing call detail d. Information may be disclosed to officials, and other Federal agencies. information, awards, disciplinary professional licensing organizations actions, emergency addressee such as those for attorneys, accountants, SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS information, flexiplace records, reports and physicians for the purpose of OF THE ACT: of on-the-job accidents, injuries, or confirming the membership status of the The Department of Labor has claimed illnesses, correspondence from employee. exemptions from several of its other physicians or other health care DISCLOSURE TO CONSUMER REPORTING systems of records under 5 U.S.C. providers, training requests, requests for AGENCIES: 552a(k) (1), (2), (3), (5), and (6). During regular leave, advanced leave, family the course of a PA/FOIA action, exempt and medical leave, and records of None. materials from those other systems may membership in professional licensing POLICIES FOR STORING, RETRIEVING, ACCESSING, become part of the case record in this organizations such as those for RETAINING, AND DISPOSING OF RECORDS IN THE system. To the extent that copies of attorneys, accountants and physicians. SYSTEM: exempt records from those other The system also contains records STORAGE: systems are entered into these PA/FOIA relating to requests for reasonable Records are maintained in electronic case records, the Department has accommodation and/or leave, including and/or paper files. claimed the same exemptions for the medical documents submitted by records as they have in the original employees, as well as reports and RETRIEVABILITY: primary system of records of which they records by the PHS physicians who are a part. Files are retrieved by name of have reviewed the accommodation employee or other identifying DOL/CENTRAL–6 requests. The system also contains labor information. relations materials such as performance SYSTEMS NAME: improvement plans, reprimands, SAFEGUARDS: Supervisor’s/Team Leader’s Records suspensions of less than 14 days, leave Access by authorized personnel only. of Employees. restrictions and related materials. Computer security safeguards are used

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for electronically stored data, and interviews and other data gathered from public; statements by subject and fellow locked locations for paper files. involved parties and organizations employees; and other investigative which are associated with the case. reports. RETENTION AND DISPOSAL: Records are maintained on current AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM EXEMPTED FROM CERTAIN PROVISIONS employees. Review annually and 5 U.S.C. 301. OF THE ACT: destroy superseded or obsolete None. documents, or destroy file relating to an PURPOSES(S): To investigate allegations of ADJ—DOL Adjudicatory Boards Systems employee within 1 year after separation of Records or transfer in accordance with General misconduct or violations of law. Records Schedule 1 Item 18a. DOL/ADJBDS–1 ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM MANAGER(S) AND ADDRESS: SYSTEM, INCLUDING CATEGORIES OF USERS AND SYSTEM NAMES: THE PURPOSE OF SUCH USERS: All supervisor(s)/team leader(s) DOL Appeals Management System having responsibility for performance None, except for those universal (AMS) management plans, performance routine uses listed in the General standards, or ratings. Prefatory Statement to this document. SECURITY CLASSIFICATION: None. NOTIFICATION PROCEDURE: DISCLOSURE TO CONSUMER REPORTING AGENCIES: Inquiries should be mailed to the SYSTEM LOCATION: applicable System Manager. None. Office of the Boards and their Information Technology (IT) service RECORD ACCESS PROCEDURES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND provider(s). A request for access should be mailed DISPOSING IN THE SYSTEM: to the applicable System Manager. CATEGORIES OF INDIVIDUALS COVERED BY THE STORAGE: SYSTEM: CONTESTING RECORD PROCEDURES: Files are stored electronically and/or Parties involved in appeals A petition for amendments should be on paper. proceedings before the Administrative mailed to the applicable System Review Board (ARB), Benefits Review Manager RETRIEVABILITY: Board (BRB), and Employees’ Files are retrieved by name or case file Compensations Appeals Board (ECAB), RECORD SOURCE CATEGORIES: number. collectively referred to as the Boards. Information contained in this system is obtained from the individual, SAFEGUARDS: CATEGORIES OF RECORDS IN THE SYSTEM: supervisor(s)/team leader(s), agency Access by authorized personnel only. Records contain information officials, medical providers, co-workers, Computer security safeguards are used assembled in case files pertaining to and professional licensing organizations for electronically stored data and locked appeals to the Boards with respect to such as those for attorneys, accountants locations for paper files. claims of employees for benefits under and physicians. various statutes and programs. RETENTION AND DISPOSAL: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Records are maintained on current AUTHORITY FOR MAINTENANCE OF THE SYSTEM: OF THE ACT employees. Review annually and 5 U.S.C. 301; The Privacy Act of 1974 None. destroy superseded or obsolete (5 U.S.C. 552a); 30 U.S.C. 901–62 DOL/CENTRAL–7 documents, or destroy file relating to an (1982); 33 U.S.C. 901–50 (1982); 42 employee within 1 year after separation U.S.C. 1651–54 (1982); 36 DC Code 501– SYSTEM NAME: or transfer in accordance with General 04 (1973); 5 U.S.C. 8171–73 (1982); 42 DOL Employee Conduct Records Schedule 1 Item 18a. U.S.C. 1701–17 (1982); Surface Investigations. Transportation Assistance Act, 49 SYSTEM MANAGER(S) AND ADDRESS: U.S.C. 31105; 29 CFR part 1978; Energy SECURITY CLASSIFICATION: The relevant agency head for the Reorganization Act of 1974, as None. applicable component agency within amended, 42 U.S.C. 5851 (1988); Clean the U.S. Department of Labor, 200 Air Act, 42 U.S.C. 7622 (1988); Water SYSTEM LOCATION: Constitution Ave. NW., Washington, DC Pollution Control Act, 33 U.S.C. 1367 The offices of each component agency 20210. (1988); Solid Waste Disposal Act, 42 within the U.S. Department of Labor, NOTIFICATION PROCEDURE: U.S.C. 6971(a) (1988); Safe Drinking including the National and Regional Water Act, 42 U.S.C. 300j–9(1988); offices. Inquiries should be sent to the Toxic Substances Control Act, 15 U.S.C. applicable System Manger. CATEGORIES OF INDIVIDUALS COVERED BY THE 2622 (1988); Comprehensive SYSTEM: RECORD ACCESS PROCEDURES: Environmental Response Compensation Employee(s) against whom any A request for access shall be mailed and Liability Act, 42 U.S.C. 9610 (1988); allegations of misconduct or violations to the applicable System Manager. Comprehensive Employment and of law have been made. Training Act, as amended, 29 U.S.C. CONTESTING RECORD PROCEDURES: 801(Supp. V 1981); 20 CFR part 627; CATEGORIES OF RECORDS IN THE SYSTEM: A petition for amendment should be Workforce Innovation and Opportunity Investigative report(s), sworn mailed to the applicable System Act, 29 U.S.C. 3101 et seq.; The affidavits, written statements, time and Manager. Workforce Investment Act of 1998, 29 attendance records, earnings and leave U.S.C. 2801 et seq., Davis-Bacon Act, 40 statements, applications for leave, RECORD SOURCE CATEGORIES: U.S.C. 276a (1994); McNamara-O’Hara notifications of personnel actions, travel Incident reports submitted by Service Contract Act of 1965, as vouchers, performance appraisals, employees or members of the general amended; Migrant and Seasonal

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Agricultural Worker Protection Act, 29 RETRIEVABILITY: CATEGORIES OF RECORDS IN THE SYSTEM: U.S.C. 1813(b), 1853(b) (1988); Records are retrieved by the Boards’ Records include name, pay period, Longshore and Harbor Workers’ docket number, Office of Administrative hours worked, units accomplished by Compensation Act, 33 U.S.C. 907(j) Law Judges (OALJ) number, Office of PAS code for functions such as data (1988); Walsh-Healey Public Contracts Workers’ Compensation Programs collection, quality assurance, training, Act, as amended, 41 U.S.C. 38; 41 CFR (OWCP) number and claimant’s name. and other activities. part 50–203; Age Discrimination Act of 1975, 42 U.S.C. 6101–6107 (1988); Title SAFEGUARDS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: VI of the Civil Rights Act of 1964; Access by authorized personnel only. 5 U.S.C. 301. Computer security safeguards are used Contract Work Hours and Safety PURPOSE(S): Standards Act, 40 U.S.C. 327 et seq.; 29 for electronically stored data and locked STU data is used in the development CFR part 6; Title IX of the Education locations for paper files. of cost models for Bureau survey work. Amendments of 1972, 20 U.S.C. 1681– RETENTION AND DISPOSAL: Codes define program and sub-program 1686 (1988); Employee Polygraph The Board retains the case file until areas, work activities, and work Protection Act of 1988, 29 U.S.C. 2001– it renders a decision on the appeal. The locations. The data is used to track 2009 (1988); Equal Access to Justice Act, case file is then returned to the productivity and time usage. 5 U.S.C. 504 (1988); Executive Order appropriate lower, adjudicatory entity No. 11,246, as amended, 3 CFR 339 (e.g., the OWCP or OALJ). Copies of the ROUTINE USES OF RECORDS MAINTAINED IN THE (1964–1965 Comp.) reprinted in 42 SYSTEM, INCLUDING CATEGORIES OF USERS AND appeal decision are retained THE PURPOSES OF SUCH USES: U.S.C. 2000e app.; Fair Labor Standards permanently. Act of 1938, as amended, 29 U.S.C. None, except for those universal 203(m) and (t), 211(d), 214(c) (1988); SYSTEM MANAGER(S) AND ADDRESS: routine uses listed in the General Federal Unemployment Tax Act, 26 Clerk of the Board, Benefits Review Prefatory Statement to this document. U.S.C. 3304; Immigration Reform and Board, U.S. Department of Labor, 200 DISCLOSURE TO CONSUMER REPORTING Control Act of 1986, 8 U.S.C. Constitution Avenue NW., Washington, AGENCIES: 1101(a)(15)(H)(ii)(a), 1184(c), 1188 DC 20210. (1988); National Apprenticeship Act, 29 None. NOTIFICATION PROCEDURE: U.S.C. 50 (1988); Program Fraud Civil POLICIES AND PRACTICES FOR STORING, Remedies Act of 1986, 31 U.S.C. 3801– Individuals requesting information RETRIEVING, ACCESSING, RETAINING, AND 3812 (1988); Sections 503 and 504 of the pertaining to them should send a DISPOSING OF RECORDS IN THE SYSTEM: written and signed request to the Rehabilitation Act of 1973, as amended, STORAGE: System Manager. 29 U.S.C. 793, 794 (1988); Social Files are stored electronically and/or Security Act, 42 U.S.C. 503 (Supp. V RECORD ACCESS PROCEDURES: on paper. 1987); Single Audit Act of 1984, 31 A request for access may be addressed RETRIEVABILITY: U.S.C. 7501–7507 (1988); Trade Act of to the System Manager. The request 1974, as amended, 26 U.S.C. 3302; must be in writing and be signed by the Files are retrieved by a data field, Vietnam Era Veterans Readjustment requester. such as name. Assistance Act, as amended, 38 U.S.C. 4212 (1988); and any laws enacted after CONTESTING RECORD PROCEDURES: SAFEGUARDS: May 3,1996, which by statute, law or A petition for amendment shall be Access by authorized personnel only. regulation provide for final decisions by addressed to the System Manager. Computer security safeguards are used the Secretary of Labor upon appeal or for electronically stored data. review of decisions or recommended RECORD SOURCE CATEGORIES: RETENTION AND DISPOSAL: decisions of ALJs; 5 U.S.C. 8101 et seq. Records in the system include information submitted by claimants, Records are retained by fiscal year, in PURPOSE: employers, carriers, and other persons accordance with BLS Records Schedule Records are maintained for use in involved in appeals proceedings, as well N1–257–86–4. adjudication of appeals. as by the Government. SYSTEM MANAGER(S) AND ADDRESS: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Chief, Division of Business SYSTEM, INCLUDING CATEGORIES OF USERS AND OF THE ACT: Operations, Office of Field Operations, THE PURPOSES OF SUCH USES: None. Postal Square Building, 2 Massachusetts Disclosure outside the Department of Ave. NE., Washington, DC 20212. BLS—DOL Bureau of Labor Statistics Labor may be made to federal courts. Systems of Records NOTIFICATION PROCEDURE: The Boards decisions are sent to Inquiries should be mailed to the commercial publishing companies for DOL/BLS–3 publication, and are also placed on the System Manager. Provide the name and respective Board’s Internet Web site. SYSTEM NAMES: dates of employment. Staff Time Utilization System. RECORD ACCESS PROCEDURES: DISCLOSURE TO CONSUMER REPORTING AGENCIES: SECURITY CLASSIFICATION: A request for access should be mailed None. None. to the System Manager. CONTESTING RECORD PROCEDURES: POLICIES AND PRACTICES FOR STORING, SYSTEM LOCATION: RETRIEVING, ACCESSING, RETAINING, AND Bureau of Labor Statistics A petition for amendment should be DISPOSING OF RECORDS IN THE SYSTEM: Washington, DC 20212. mailed to the System Manager.

STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE RECORD SOURCE CATEGORIES: Files are stored electronically and/or SYSTEM: Employee information contained in on paper. Regional Office (R.O.) BLS employees. this system is obtained from the

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Department of Labor Human Resources for electronically stored data and locked credit card records, cardkey security system (HR Connect). Regional Office locations for paper files. Network records, print and duplication records, employees self-report, electronically passwords are necessary to access and emergency contact records. entering time worked into the ‘‘Staff records. Access levels are created within Time and Utilization System’’ each pay automated systems to restrict AUTHORITY FOR MAINTENANCE OF THE SYSTEM: period. unauthorized access to system utilities. 5 U.S.C. 301.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS RETENTION AND DISPOSAL: PURPOSE(S): OF THE ACT: Records are retained for 5 years or To record and track routine None. when superseded or obsolete, administrative data, maintain security, whichever is sooner, in accordance with manage the facility, plan expenditures, DOL/BLS–8 BLS Records Schedule N1–257–88–1. maintain an employee locator system, SYSTEM NAMES: and maintain emergency contact SYSTEM MANAGER(S) AND ADDRESS: information. Automated Training Request Chief, Workforce Development and Application (ATRA). Training Branch, Division of Human ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND Resources and Organization SECURITY CLASSIFICATION: THE PURPOSE OF SUCH USES: None. Management, Postal Square Building, 2 Massachusetts Ave. NE., Washington, None, except for those universal SYSTEM LOCATION: DC 20212. routine uses listed in the General Prefatory Statement to this document. Bureau of Labor Statistics, National NOTIFICATION PROCEDURE: Office. DISCLOSURE TO CONSUMER REPORTING Inquiries should be mailed to the AGENCIES: CATEGORIES OF INDIVIDUALS COVERED BY THE System Manager. SYSTEM: None. RECORD ACCESS PROCEDURES: BLS employees who take training. POLICIES AND PRACTICES FOR STORING, A request for access should be mailed RETRIEVING, ACCESSING, RETAINING, AND CATEGORIES OF RECORDS IN THE SYSTEM: to the System Manager. DISPOSING OF RECORDS IN THE SYSTEM: Employee name, employee CONTESTING RECORD PROCEDURES: STORAGE: organization, course taken, course start date, course end date, total hours for A petition for amendment should be Files are stored electronically and/or course, course completion date, and mailed to the System Manager. on paper. course fee. RECORD SOURCE CATEGORIES: RETRIEVABILITY: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Information contained in this system Files are retrieved by individual’s 5 U.S.C. 301. is obtained from applications for name, Social Security Number, or other employees, training forms such as SF– information in the system. PURPOSE(S): 182, certificates of course completion, SAFEGUARDS: The records are maintained to enable BLS routine administrative files, or BLS to allocate costs of training to other application forms BLS may Access by authorized personnel only. appropriate organization within BLS designate. Computer security safeguards are used and managers and employees to track for electronically stored data and locked SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS locations for paper files. courses taken by employees. OF THE ACT: ROUTINE USES OF RECORDS MAINTAINED IN THE None. RETENTION AND DISPOSAL: SYSTEM, INCLUDING CATEGORIES OF USERS AND Records are retained one to four years, THE PURPOSES OF SUCH USES: DOL/BLS–9 in accordance with BLS Records None, except for those universal SYSTEM NAMES: Schedule N1–257–88–1, BLS Records routine uses listed in the General Routine Administrative Files. Schedule N1–257–06–2, and the Prefatory Statement to this document. National Archives and Records SECURITY CLASSIFICATION: Administration (NARA) General DISCLOSURE TO CONSUMER REPORTING None. Records Schedule (GRS) 1–4, 6, 9, 11– AGENCIES: 13, 18, and 20. None. SYSTEM LOCATION: Bureau of Labor Statistics, Postal SYSTEM MANAGER(S) AND ADDRESS: POLICIES AND PRACTICES FOR STORING, Chief, Division of Administrative RETRIEVING, ACCESSING, RETAINING, AND Square Building, 2 Massachusetts Ave. DISPOSING OF RECORDS IN THE SYSTEM: NE., Washington, DC 20212. Services, Postal Square Building, 2 Massachusetts Ave. NE., Washington, STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE DC 20212. Files are stored electronically and/or SYSTEM: Chief, Division of Information on paper. BLS employees, BLS contractors, and Services, Postal Square Building, 2 visitors to the Postal Square Building. Massachusetts Ave. NE., Washington, RETRIEVABILITY: DC 20212. Files are retrieved by course title, CATEGORIES OF RECORDS IN THE SYSTEM: course number, name of employee Several groups of records exist: ID NOTIFICATION PROCEDURE: attending course, or other identifying card records, employee location records, Inquiries should be mailed to the codes. separations database records, Postal System Manager. Square Building Visitor system records, SAFEGUARDS: Postal Square Building Phone system RECORD ACCESS PROCEDURES: Access by authorized personnel only. records, facility service requests records, A request for access should be mailed Computer security safeguards are used transit subsidy records, government to the System Manager.

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CONTESTING RECORD PROCEDURES: SAFEGUARDS: ROUTINE USES OF RECORDS MAINTAINED IN THE A petition for amendment should be Access by authorized personnel only. SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: mailed to the System Manager. Computer security safeguards are used None, except for those universal RECORD SOURCE CATEGORIES: for electronically stored data and locked locations for paper files. routine uses listed in the General Information contained in this system Prefatory Statement to this document. is obtained from the individual RETENTION AND DISPOSAL: requester, official documents, agency DISCLOSURE TO CONSUMER REPORTING officials, and other federal agencies. Records are retained for five years, in AGENCIES: accordance with BLS Records Schedule None. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS N1–257–88–1. OF THE ACT: POLICIES AND PRACTICES FOR STORING, None. SYSTEM MANAGER(S) AND ADDRESS: RETRIEVING, ACCESSING, RETAINING AND Chief, Division of Information DISPOSING OF RECORDS IN THE SYSTEM: DOL/BLS–10 Systems, Postal Square Building, 2 STORAGE: SYSTEM NAMES: Massachusetts Ave. NE., Washington, Files are stored electronically and/or Commissioner’s Correspondence DC 20212. on paper. Control System. NOTIFICATION PROCEDURE: RETRIEVABILITY: SECURITY CLASSIFICATION: Inquiries should be mailed to the Files are retrieved by any of the fields None. System Manager. listed in the Categories of Records in the System Section. SYSTEM LOCATION: RECORD ACCESS PROCEDURES: Bureau of Labor Statistics, SAFEGUARDS: A request for access should be mailed Washington, DC 20212. to the System Manager. Access by authorized personnel only. Computer security safeguards are used CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CONTESTING RECORD PROCEDURES: for electronically stored data and locked locations for paper files. Individuals from whom A petition for amendment should be correspondence is received in the mailed to the System Manager. RETENTION AND DISPOSAL: Commissioner’s Office of the Bureau of RECORD SOURCE CATEGORIES: Records are reviewed at the beginning Labor Statistics. of each fiscal year, and inactive IDs from Information contained in this system the previous year are deleted. CATEGORIES OF RECORDS IN THE SYSTEM: is obtained from correspondence Information about correspondence received in the Commissioner’s Office. SYSTEM MANAGER(S) AND ADDRESS: and the originators including the name Chief, Division of Technology of the sender, subject of the SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Measurement and Strategic Initiatives, correspondence, name of the individual, OF THE ACT: Postal Square Building, 2 Massachusetts office instructed to prepare a response, None. Ave. NE., Washington, DC 20212. control number, dates, and related information. DOL/BLS–11 NOTIFICATION PROCEDURE: Inquiries should be mailed to the AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM NAMES: System Manager. 5 U.S.C. 301. Mainframe User ID Database. RECORD ACCESS PROCEDURES: PURPOSE(S): SECURITY CLASSIFICATION: A request for access should be mailed To record the receipt of None. to the System Manager. correspondence, monitor the handling of correspondence, and facilitate a SYSTEM LOCATION: CONTESTING RECORD PROCEDURES: timely response to correspondence. Offices of the Bureau of Labor A petition for amendment should be ROUTINE USES OF RECORDS MAINTAINED IN THE Statistics (BLS) in Washington, DC. mailed to the System Manager. SYSTEM, INCLUDING CATEGORIES OF USERS AND RECORD SOURCE CATEGORIES: THE PURPOSE OF SUCH USES: CATEGORIES OF INDIVIDUALS COVERED BY THE Information contained in this system None, except for those universal SYSTEM: is obtained from BLS mainframe users. routine uses listed in the General BLS employees, BLS contractors, state Prefatory Statement to this document. agencies employees. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: DISCLOSURE TO CONSUMER REPORTING CATEGORIES OF RECORDS IN THE SYSTEM: AGENCIES: None. Records include name, ID to access None. system, office address and phone DOL/BLS–13 POLICIES AND PRACTICES FOR STORING, number, and account number. SYSTEM NAMES: RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: National Longitudinal Survey of Youth 1979 (NLSY79) Database. STORAGE: 5 U.S.C. 301. SECURITY CLASSIFICATION: Files are stored electronically and/or PURPOSE(S): on paper. None. To assign and maintain ID numbers, RETRIEVABILITY: mainframe computer uses, locate SYSTEM LOCATION: Files are retrieved by name, control mainframe users, and run an accounting Maintained at the offices of a Bureau number, office assigned response, dates. program. of Labor Statistics (BLS) contractor and

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BLS offices in Washington, DC and DISCLOSURE TO CONSUMER REPORTING CATEGORIES OF RECORDS IN THE SYSTEM: Chicago, IL. AGENCIES: Records include respondent’s name, None. CATEGORIES OF INDIVIDUALS COVERED BY THE name of study, biographic/personal SYSTEM: POLICIES AND PRACTICES FOR STORING, information on the respondent, and test A sample of the general population RETRIEVING, ACCESSING, RETAINING, AND results and observations. DISPOSING OF RECORDS IN THE SYSTEM: who were ages 14–21 on December 31, AUTHORITY: 1978 (referred to as respondents), with STORAGE: 29 U.S.C. Sec. 2. over representation of blacks, Hispanics, Files are stored electronically and on economically disadvantaged whites, and paper. PURPOSE(S): persons serving in the military. Biographic/personal information is RETRIEVABILITY: CATEGORIES OF RECORDS IN THE SYSTEM: used by BLS to select participants for Files are stored electronically and/or studies. Test results and observations Records include, but are not limited on paper. to, name, social security number, are used by BLS to better understand the control number, marital history, SAFEGUARDS: behavioral and psychological processes education, job history, unemployment Access by authorized personnel only. of individuals, as they reflect on the history, military service, training Computer security safeguards are used accuracy of BLS information collections. history, family planning, child health for electronically stored data and locked ROUTINE USES OF RECORDS MAINTAINED IN THE history, alcohol use, drug use, reported locations for paper files. SYSTEM, INCLUDING CATEGORIES OF USERS AND police contacts, anti-social behavior, THE PURPOSE OF SUCH USES: RETENTION AND DISPOSAL: assets and income, school records, None, except for those universal Records are retained permanently, in Government assistance program routine uses listed in the General accordance with BLS Records Schedule participation, childhood residence, Prefatory Statement to this document N1–257–11–1. child development outcomes, with the following limitations: The expectations, history of parent/child SYSTEM MANAGER(S) AND ADDRESS: Routine Uses listed at paragraphs 3, 4, relationship, time use, time spent on Program Manager, NLS Youth 1979 7, 8, 9, and 11 in the General Prefatory child care and household chores, Statement to this document are not immigration history, and Armed Cohort Study, Office of Employment and Unemployment Statistics, Room applicable to this system of records. The Services Vocational Aptitude Battery records also may be disclosed where scores. 4945, Postal Square Building, 2 Massachusetts Ave. NE., Washington, required by law. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: DC 20212. DISCLOSURE TO CONSUMER REPORTING 29 U.S.C. Sec. 2. NOTIFICATION PROCEDURE: AGENCIES: PURPOSE(S): Inquiries should be mailed to the None. To serve a variety of policy-related System Manager. POLICIES AND PRACTICES FOR STORING, research interests concerning the labor RECORD ACCESS PROCEDURES: RETRIEVING, ACCESSING, RETAINING, AND market problems of youth. Data are used DISPOSING OF RECORDS IN THE SYSTEM: for studies such as (but not limited to): A request for access should be mailed Diffusion of useful information on labor, to the System Manager. STORAGE: examination of employment and CONTESTING RECORD PROCEDURES: Files are stored electronically and/or training programs, understanding labor on paper. A petition for amendment should be markets, guiding military manpower mailed to the System Manager. and measuring the effect of military RETRIEVABILITY: service, analysis of social indicators and RECORD SOURCE CATEGORIES: Files are retrieved by respondent’s measuring parental and child inputs Information contained in this system name, study title or participant and outcomes. is obtained from individuals who have identification number. ROUTINE USES OF RECORDS MAINTAINED IN THE participated in the survey. SAFEGUARDS: SYSTEM, INCLUDING CATEGORIES OF USERS AND SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Access by authorized personnel only. THE PURPOSE OF SUCH USES: OF THE ACT: Computer security safeguards are used BLS may release records to a None. for electronically stored data and locked contractor to compile data which are not locations for paper files. individually identifiable for use by the DOL/BLS–14 general public and federal agencies who RETENTION AND DISPOSAL: SYSTEM NAMES: are conducting labor force research. Records are retained for one to three Under written agreement to protect the BLS Behavioral Science Research years, in accordance with BLS Records confidentiality and security of Laboratory Project Files. Schedule N1–257–09–02. identifying information, BLS may SECURITY CLASSIFICATION: provide potentially identifying SYSTEM MANAGER(S) AND ADDRESS: None. geographic information to researchers to Director, Behavioral Sciences conduct specific research projects SYSTEM LOCATION: Research Center, Office of Survey which further the mission and functions Bureau of Labor Statistics, Methods Research, Postal Square of BLS. The records also may be Washington, DC. Building, 2 Massachusetts Ave. NE., disclosed where required by law. Items Washington, DC 20212. 3, 4, 7, 8, 9, 10, and 11, 12, 13, and 14 CATEGORIES OF INDIVIDUALS COVERED BY THE listed in the General Prefatory Statement SYSTEM: NOTIFICATION PROCEDURE: to this document are not applicable to Individual respondents who Inquiries should be mailed to the this system of records. participate in studies. System Manager.

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RECORD ACCESS PROCEDURES: markets, analysis of social indicators, CONTESTING RECORD PROCEDURES: A request for access should be mailed measuring parental and child input and A petition for amendment should be to the System Manager. outcomes, norming the Department of mailed to the System Manager. Defense Armed Services Vocational CONTESTING RECORD PROCEDURES: Aptitude Battery in its computerized RECORD SOURCE CATEGORIES: A petition for amendment should be adaptive form, and creation of norms for Information contained in this system mailed to the System Manager. the Department of Defense Interest is obtained from individuals who have Measure. participated in the survey. RECORD SOURCE CATEGORIES: Information contained in this system ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS is obtained from respondents. SYSTEM, INCLUDING CATEGORIES OF USERS AND OF THE ACT: THE PURPOSE OF SUCH USES: None. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS BLS may release records to a OF THE ACT: contractor to compile data which are not DOL/BLS–18 None. individually identifiable for use by the SYSTEM NAMES: DOL/BLS–17 general public and federal agencies who Postal Square Building Parking are conducting labor force research. Management Records. SYSTEM NAMES: Under written agreement to protect the National Longitudinal Survey of confidentiality and security of SECURITY CLASSIFICATION: Youth 1997 (NLSY97) Database. identifying information, BLS may None. provide potentially identifying SECURITY CLASSIFICATION: geographic information to researchers to SYSTEM LOCATION: None. conduct specific research projects Bureau of Labor Statistics (BLS), which further the mission and functions Washington, DC. SYSTEM LOCATION: of BLS. The records also may be Maintained at the offices of a Bureau disclosed where required by law. Items CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: of Labor Statistics (BLS) contractor and 3, 4, 7, 8, 9, 10, 11, 12, 13, and 14 listed BLS offices in Washington, DC and in the General Prefatory Statement to All individuals assigned or applying Chicago, IL. this document are not applicable to this for assignment of parking privileges in system of records. the Postal Square Building, Washington, CATEGORIES OF INDIVIDUALS COVERED BY THE DC. SYSTEM: DISCLOSURE TO CONSUMER REPORTING A sample of the general population AGENCIES: CATEGORIES OF RECORDS IN THE SYSTEM: who were ages 12–16 on December 31, None. This system includes the following 1996 (referred to as respondents), with information on all individuals assigned over representation of blacks, Hispanics, POLICIES AND PRACTICES FOR STORING, or applying for parking privileges in the RETRIEVING, ACCESSING, RETAINING, AND and disabled students. Postal Square Building: Name of driver DISPOSING OF RECORDS IN THE SYSTEM: and rider(s), office building and room CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: number, office telephone number, Records include, but are not limited Files are stored electronically and/or employing agency home address to, name, social security number, on paper. including city, State and zip code, control number, marital history, federal service computation date, RETRIEVABILITY: education, job history, unemployment handicap certification, automobile history, military service, training Files are retrieved by name or control license numbers, make and year of car, history, fertility/family planning, child number. permit number (if assigned parking health history, alcohol use, drug use, SAFEGUARDS: privileges), category of assignments, reported police contacts, anti-social estimated times of arrival and departure, behavior, assets and income, school Access by authorized personnel only. Computer security safeguards are used and whether the applicant is in or out records, Government assistance program of the zone of special consideration. participation, childhood residence, for electronically stored data, and child development outcomes, locked locations for paper files. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: expectations, history of parent/child RETENTION AND DISPOSAL: 5 U.S.C. 301. relationship, time use, time spent on Records are retained permanently, in PURPOSE(S): child care and household chores, accordance with BLS Records Schedule immigration history, and Armed N1–257–11–1. The information is used by the BLS in Services Vocational Aptitude Battery the administration of the Postal Square scores. SYSTEM MANAGER(S) AND ADDRESS: Building vehicle parking and car pool Program Manager, NLS Youth 1997 programs. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Cohort Study, Office of Employment 29 U.S.C. Sec. 2. ROUTINE USES OF RECORDS MAINTAINED IN THE and Unemployment Statistics, Postal SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSE(S): Square Building, 2 Massachusetts Ave. THE PURPOSE OF SUCH USES: To serve a variety of policy-related NE., Washington, DC 20212. Disclosure of information may be research interests concerning the NOTIFICATION PROCEDURE: made to other government agencies to school-to-work transition and the labor Inquiries should be mailed to the compare names of car pool members. market problems of youth. Data are used System Manager. For verification and, as a service to car for studies such as (but not limited to): pool seekers, the name of each driver diffusion of useful information on labor, RECORD ACCESS PROCEDURES: and rider, permit number office examination of employment and A request for access should be mailed telephone number and address of the training programs, understanding labor to the System Manager. driver and rider, home address, will be

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displayed within BLS facilities and on SYSTEM LOCATION: RETRIEVABILITY: automated information systems Offices in the Bureau of Labor Files are retrieved by name, email including the Intranet. Information may Statistics (BLS), Washington, DC and in address, telephone (including the be provided to other applicants or listed each of the BLS Regional Offices. telephone number from which the members of the carpool, or their customer dials), or other identifying supervisors in order to confirm CATEGORIES OF INDIVIDUALS COVERED BY THE information in the System. information provided on the SYSTEM: application. Individuals (customers) requesting SAFEGUARDS: DISCLOSURE TO CONSUMER REPORTING BLS information. Access by authorized personnel only. AGENCIES: Computer security safeguards are used CATEGORIES OF RECORDS IN THE SYSTEM: None. for electronically stored data. Information necessary to satisfy POLICIES AND PRACTICES FOR STORING, customers’ requests and enhance service RETENTION AND DISPOSAL: RETRIEVING, ACCESSING, RETAINING, AND to customers. Depending on the nature Email addresses remain on mailing DISPOSING OF RECORDS IN THE SYSTEM: of the request, may include (but is not lists until the customer requests removal STORAGE: limited to) name, occupation, from the list, or when the email bounces Files are stored electronically and/or organization name, mailing address, back. Other PII is deleted from the on paper. telephone and fax numbers, information database 90 days after the customer’s requested, electronic mail addresses, last date of inquiry. Registration keys RETRIEVABILITY: registration keys, and dates. expire after 366 days and associated Files are retrieved by individual’s records are deleted unless a customer name, permit number or other AUTHORITY FOR MAINTENANCE OF THE SYSTEM: registers again for another year. information in the system. 5 U.S.C. 301. SYSTEM MANAGER(S) AND ADDRESS: SAFEGUARDS: PURPOSE(S): Associate Commissioner for Access by authorized personnel only. To enhance customer service by Publications and Special Studies, Postal Computer security safeguards are used improving the availability of BLS Square Building, 2 Massachusetts Ave. for electronically stored data and locked information on automated systems, to NE., Washington, DC 20212. locations for paper files. facilitate providing information about Associate Commissioner for Field RETENTION AND DISPOSAL: BLS and its data products to customers Operations, Postal Square Building, 2 Records are retained for three months, with corresponding interests, and to Massachusetts Ave. NE., Washington, in accordance with the National allow BLS staff to better understand DC 20212. Archives and Records Administration who our customers are and what they’re Chief, Division of Enterprise Web (NARA) General Records Schedule interested in. Maintaining the names, Systems, Postal Square Building, 2 (GRS) 11, Item 4a [http:// addresses, etc. of customers requesting Massachusetts Ave. NE., Washington, www.archives.gov/records-mgmt/grs/ BLS data/publications will enable BLS DC 20212. grs11.html]. to streamline the process for handling subsequent customer inquiries and NOTIFICATION PROCEDURE: SYSTEM MANAGER(S) AND ADDRESS: requests by eliminating duplicative Inquiries should be mailed to the Chief, Division of Administrative gathering of mailing information. System Managers. Services, 2 Massachusetts Ave. NE., Maintaining electronic mail addresses Washington, DC 20212. and provided organization name allows RECORD ACCESS PROCEDURES: A request for access should be mailed NOTIFICATION PROCEDURE: BLS to proactively contact customer of problems with data requests such as to the System Managers. Inquiries should be mailed to the ‘run away queries’ ensuring fairer access System Manager. CONTESTING RECORD PROCEDURES: to all BLS data customers. Another RECORD ACCESS PROCEDURES: purpose is to inform customers of new A petition for amendment should be A request for access should be mailed features, changes to existing features or mailed to the System Managers. changes in the conditions of use of the to the System Manager. RECORD SOURCE CATEGORIES: files. CONTESTING RECORD PROCEDURES: Information contained in this system A petition for amendment should be ROUTINE USES OF RECORDS MAINTAINED IN THE is obtained from subject of the record. mailed to the System Manager. SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS RECORD SOURCE CATEGORIES: OF THE ACT: None, except for those universal Information contained in this system routine uses listed in the General None. is obtained from individual requesters’ Prefatory Statement to this document. applications. DOL/BLS–20 DISCLOSURE TO CONSUMER REPORTING SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS SYSTEM NAME: AGENCIES: OF THE ACT Fellowship Applicants and Recipients None. None. Files. POLICIES AND PRACTICES FOR STORING, DOL/BLS–19 SECURITY CLASSIFICATION: RETRIEVING, ACCESSING, RETAINING, AND SYSTEM NAME: DISPOSING OF RECORDS IN THE SYSTEM: None. Customer Information Files. STORAGE: SYSTEM LOCATION: SECURITY CLASSIFICATION: Information is stored electronically Offices in the Bureau of Labor None. and/or on paper. Statistics (BLS) National Office.

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CATEGORIES OF INDIVIDUALS COVERED BY THE NOTIFICATION PROCEDURE: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM: Inquiries should be mailed to the SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Applicants and recipients of System Manager. fellowship awards (e.g., Fellows in the None, except for those universal American Statistical Association/ RECORD ACCESS PROCEDURES: routine uses listed in the General National Science Foundation/BLS A request for access should be mailed Prefatory Statement to this document. Fellowship Program), who are not to the System Manager. Federal employees but are assigned to DISCLOSURE TO CONSUMER REPORTING work with BLS staff and/or BLS non- CONTESTING RECORD PROCEDURES: AGENCIES: public data files). A petition for amendment should be None. CATEGORIES OF RECORDS IN THE SYSTEM: mailed to the System Manager. POLICIES AND PRACTICES FOR STORING, Records include the individual’s RECORD SOURCE CATEGORIES: RETRIEVING, ACCESSING, RETAINING AND name, school transcripts, work address DISPOSING OF RECORDS IN THE SYSTEM: and telephone number, home address Information contained in this system and telephone number, and biographical is obtained from applicants and award STORAGE: information, applications, research recipients, references, the Education Files are stored electronically and/or proposals and related papers, test Testing Service, educational institutions on paper. results, and other documents such as supplying transcripts, review records, correspondence with the individual. and administrative data developed RETRIEVABILITY: during the selection process and/or Files are retrieved by individual’s AUTHORITY FOR MAINTENANCE OF THE SYSTEM: award tenure. name. 5 U.S.C. 301. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS PURPOSE(S): OF THE ACT: SAFEGUARDS: To assure that the appropriate records None. Access by authorized personnel only. on fellowship awards are maintained Computer security safeguards are used and are available for official use. DOL/BLS–21 for electronically stored data and locked locations for paper files. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM NAME: SYSTEM, INCLUDING CATEGORIES OF USERS AND Data Sharing Agreements Database RETENTION AND DISPOSAL: THE PURPOSE OF SUCH USES: (DSA). None, except for those universal Records are retained for 5 years after agreement has become inactive (i.e. routine uses listed in the General SECURITY CLASSIFICATION: Prefatory Statement to this document. expired), in accordance with BLS None. Historical Records Schedule N1–257– DISCLOSURE TO CONSUMER REPORTING 88–1. SYSTEM LOCATION AGENCIES: : None. Offices of the Bureau of Labor SYSTEM MANAGER(S) AND ADDRESS: Statistics (BLS). Data Sharing Agreement Coordinator, POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND CATEGORIES OF INDIVIDUALS COVERED BY THE Division of Management Systems, Office DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM: of Administration, Bureau of Labor Statistics, Postal Square Building, 2 STORAGE: Applicants and recipients of BLS data Massachusetts Avenue NE., Washington Files are stored electronically and/or sharing agreements who are granted DC 20210. on paper. access to non-public BLS data files. Individuals may be federal employees or NOTIFICATION PROCEDURE: RETRIEVABILITY: private individuals designated as Files are retrieved by name. ‘‘agents’’ under the Confidential Inquiries should be mailed to the Information Protection and Statistical System Manager. SAFEGUARDS: Efficiency Act (CIPSEA). Access by authorized personnel only. RECORD ACCESS PROCEDURES: Computer security safeguards are used CATEGORIES OF RECORDS IN THE SYSTEM: A request for access should be mailed for electronically stored data, and Records include individuals’ names, to the System Manager. locked locations for paper files. addresses, telephone numbers, email CONTESTING RECORD PROCEDURES: RETENTION AND DISPOSAL: addresses, organizational affiliation, A petition for amendment should be Records are retained on a permanent project title, and project description. mailed to the System Manager. basis. Records are transferred to the The records also include the name, addresses, telephone numbers, and Federal Records Center when five (5) RECORD SOURCE CATEGORIES: years old. They are offered to National email addresses of the signing official Archives and Records Administration in for the agreement at the individual’s Information contained in this system ten (10) year blocks, when the most organization. is obtained from applicants and recipients of BLS data sharing recent record is twenty (20) years old. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: BLS Record schedule N1–257–09–02. agreements who request and/or are 5 U.S.C. 301. granted access to non-public BLS data SYSTEM MANAGER(S) AND ADDRESS: files. Associate Commissioner for Survey PURPOSE(S): Methods Research, Postal Square To assure that appropriate records on SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Building, 2 Massachusetts Ave. NE., data sharing agreements are maintained OF THE ACT: Washington, DC 20212. and are available for official use. None.

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EBSA—DOL Employees Benefits Security Revenue Service (IRS), the Social SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Administration Systems of Records Security Administration (SSA), and OF THE ACT: None. DOL/EBSA–1 PBGC. Consistent with DOL’s information DOL/EBSA–2 SYSTEM NAME: sharing mission, information stored in The Employee Retirement Income EFAST2 may be shared with other DOL SYSTEM NAME: Security Act of 1974 (ERISA) Filing and components, as well as appropriate EBSA Correspondence Files. Acceptance System 2—One Participant Federal, State, local, tribal, foreign, or SECURITY CLASSIFICATION: Plans Filing a Form 5500SF. international government agencies. This sharing will only take place after it is None. SECURITY CLASSIFICATION: determined that the receiving SYSTEM LOCATION: None. component or agency has a need to know the information to carry out Office of Exemption Determinations, SYSTEM LOCATION: functions consistent with the routine Office of Regulations and Office of Technology and Information uses set forth in this system of records Interpretations, U.S. Department of Services, U.S. Department of Labor, notice. The IRS uses one-participant Labor, 200 Constitution Avenue NW., Employee Benefits Security Form 5500–SF data to administer Washington, DC 20210. Administration (EBSA), 200 requirements of I.R.C. 6058(a) and CATEGORIES OF INDIVIDUALS COVERED BY THE Constitution Avenue NW., Washington, 6059(a). SYSTEM: DC 20210. Correspondents. The EFAST2 servers are located at the DISCLOSURE TO CONSUMER REPORTING AGENCIES: sites of contractors, who operate the CATEGORIES OF RECORDS IN THE SYSTEM: system on behalf of the Department of None. Records includes letters requesting Labor. Contractors own the system POLICIES AND PRACTICES FOR STORING, information, advisory opinions, FOIA hardware and communications and the RETRIEVING, ACCESSING, RETAINING, AND requests, Privacy Act Requests, or Department of Labor owns the custom DISPOSING OF RECORDS IN THE SYSTEM: submitting comments, the Department’s software and data. STORAGE: replies thereto, and related internal Files are stored electronically and/or memoranda, including notes pertaining CATEGORIES OF INDIVIDUALS COVERED BY THE to meetings and telephone calls. SYSTEM: on paper. Medium sensitivity due to the Individuals who have filed a Form RETRIEVABILITY: possibility of SSN provided with 5500SF and checked the one-participant Files are retrieved by individual’s correspondence, though not requested plan box in Part I item A of the form. name. by this Agency.

CATEGORIES OF RECORDS IN THE SYSTEM: SAFEGUARDS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Data includes all fields on the Form Access by authorized personnel only. 29 U.S.C., 1134 and 1136. 5500SF and any included schedules or Computer security safeguards are used PURPOSE(S): attachments. for electronically stored data and locked locations for paper files. These records are maintained to take AUTHORITY FOR THE MAINTENANCE OF THE action on or to respond to a complaint, SYSTEM: RETENTION AND DISPOSAL: inquiry or comment concerning certain 29 U.S.C. 1021 et seq. The EFAST2 Record Schedule (N1– aspects of Title I of ERISA or to respond 317–11–1) was approved by National PURPOSE(S): to requests under FOIA or Privacy Act Archives and Records Administration and to track the progress of such ERISA and provisions of the Internal on May 10, 2011. All records will be correspondence through the office. Revenue Code require certain employee maintained in accordance with the benefit plans to submit information approved schedule. ROUTINE USES OF RECORDS MAINTAINED IN THE annually to the Federal Government SYSTEM, INCLUDING CATEGORIES OF USERS AND (EBSA, Internal Revenue Service (IRS), SYSTEM MANAGER(S) AND ADDRESS: THE PURPOSES OF SUCH USES: and Pension Benefit Guaranty EFAST2 Program Manager, Office of None, except for those universal Corporation (PBGC)) through the Form Technology and Information Services, routine uses listed in the General 5500 series. One-participant plan filers Employee Benefits Security Prefatory Statement to this document. are given the option to file Form 5500EZ Administration, 200 Constitution DISCLOSURE TO CONSUMER REPORTING on hard copy directly to the IRS or they Avenue NW., Washington, DC 20210. AGENCIES: may file electronically through EFAST2 NOTIFICATION PROCEDURE: None. using the Form 5500SF. Note: This system of records is Inquiries should be mailed to the POLICIES AND PRACTICES FOR STORING, maintained by the Department of Labor System Manager. RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: for the benefit of the Internal Revenue RECORD ACCESS PROCEDURES: Service (IRS). A request for access should be mailed STORAGE: ROUTINE USES OF RECORDS MAINTAINED IN THE to the System Manager. Files are stored electronically and/or on paper. SYSTEM, INCLUDING CATEGORIES OF USERS AND CONTESTING RECORD PROCEDURES: THE PURPOSE OF SUCH USES: A petition for amendment should be RETRIEVABILITY: In addition to those universal routine mailed to the System Manager. Files are retrieved by an individual uses listed in the General Prefatory name or control number. Statement to this document, EFAST2 RECORD SOURCE CATEGORIES: data is used for internal reporting by Information contained in this system SAFEGUARDS: EBSA and furnished to three other is obtained from one participant filers Access by authorized personnel only. Government Agencies: The Internal who file a Form 5500SF electronically. Computer security safeguards are used

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for electronically stored data and locked Correspondents and callers requesting SAFEGUARDS: locations for paper files. information from the EBSA Public Access by authorized personnel only. Disclosure Room. Computer security safeguards are used RETENTION AND DISPOSAL: for electronically stored data and locked CATEGORIES OF RECORDS IN THE SYSTEM: In accordance with the Record locations for paper files. Schedule (N1–317–02–2), if there is Written and telephone inquiries from litigation in the underlying matter, the employee benefit plan participants, plan RETENTION AND DISPOSAL: file is retained for three years after the professionals and congressional offices Manual records are maintained for litigation is completed. Requests for regarding all aspects of pension and one year after closing the file, then advisory opinions and the replies welfare benefit plans and records which destroyed. Computer files are thereto are retained indefinitely, provide the status of individuals under maintained for the same period as the requests for information are destroyed these plans. System also contains manual records or are kept indefinitely one year after completion of project. referrals from the Department of Health in the database and deleted when no Electronic index is destroyed six years and Human Services (HHS) and state longer needed, whichever is later, after date of last entry. agencies related to health care benefit pursuant to General Records Schedule plans. Medium sensitivity due to the 14 (Information Services). SYSTEM MANAGER(S) AND ADDRESS: possibility of the record containing SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Exemption social security numbers, personal Determinations, Director, Office of financial data or personal medical In the National office: Director, Office Regulations and Interpretations information. Includes names, addresses of Outreach, Education, and Assistance, Employee Benefits Security and other contact information. Employee Benefits Security Administration, U.S. Department of Administration, U.S. Department of Labor, 200 Constitution Avenue NW., AUTHORITY FOR THE MAINTENANCE OF THE Labor, 200 Constitution Avenue NW., Washington, DC 20210. SYSTEM: Washington, DC 20210. In the Regional 29 U.S.C. 1134 and 1136. offices: Regional Director. In the District NOTIFICATION PROCEDURE: Offices: District Supervisor. Inquiries should be mailed to the PURPOSE(S): NOTIFICATION PROCEDURE: System Manager. These records are used to take action on or respond to inquiries from Inquiries should be mailed to the RECORDS ACCESS PROCEDURES: Members of Congress and private System Manager. A request for access should be mailed citizens or referrals from the HHS or RECORD ACCESS PROCEDURES: to the System Manager. state insurance agencies. A request for access should be mailed CONTESTING RECORD PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE to the System Manager. SYSTEM, INCLUDING CATEGORIES OF USERS AND A petition for amendment should be CONTESTING RECORD PROCEDURES: mailed to the System Manager. THE PURPOSE OF SUCH USES: In addition to those universal routine A petition for amendment should be RECORD SOURCE CATEGORIES: uses listed in the General Prefatory mailed to the System Manager. Information contained in this system Statement to this document, records in RECORD SOURCE CATEGORIES: is obtained from correspondence from this system may be disclosed to the Individuals or Members of Congress individuals and responses thereto. relevant employee benefit plan seeking technical assistance, administrator, third party administrator, information, or referrals from HHS or SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS insurance carrier or other party as OF THE ACT: state agencies. necessary to facilitate a resolution to the None. circumstance presented by the SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: DOL/EBSA–3 individual seeking assistance from the agency; or to the referring component Records or portions of records SYSTEM NAME: within HHS or referring state agency in containing personally identifiable Technical Assistance and Inquiries order to report on the status or final information for individuals other than System. disposition of the referral. Information the subject of the file shall be exempt disclosed will be provided periodically from disclosure under the Privacy Act. SECURITY CLASSIFICATION: via electronic reports. Records or portions of records None. comprising information that is exempt DISCLOSURE TO CONSUMER REPORTING from disclosure under Specific SYSTEM LOCATION: AGENCIES: Exemption (k)(2) or Subsection (d)(5). Electronic information is housed in None. Office of Technology and Information DOL/EBSA–4 POLICIES AND PRACTICES FOR STORING, Services, U.S. Department of Labor, RETRIEVING, ACCESSING, RETAINING, AND SYSTEM NAME: Employee Benefits Security DISPOSING OF RECORDS IN THE SYSTEM: Public Disclosure Request Tracking Administration, 200 Constitution System. Avenue NW., Washington, DC 20210. STORAGE: Ancillary hard copy records such as Files are stored electronically and/or SECURITY CLASSIFICATION: incoming/outgoing correspondence are on paper. None. housed in the regional or district office RETRIEVABILITY: SYSTEM LOCATION: that handled the inquiry. Files are retrieved by name of U.S. Department of Labor, Employee CATEGORIES OF INDIVIDUALS COVERED BY THE individual, telephone number, email Benefits Security Administration SYSTEM: address, company, Employer (EBSA), Public Disclosure Room, U.S. Correspondents and callers requesting Identification Number, or HHS or state Department of Labor, Washington, DC information and assistance; agency referral number. 20210.

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CATEGORIES OF INDIVIDUALS COVERED BY THE NOTIFICATION PROCEDURE: determination of collection status and SYSTEM: Inquiries should be mailed to the assignment of delinquent debts to Individuals who request documents. System Manager. Treasury and private collection agencies. CATEGORIES OF RECORDS IN THE SYSTEM: RECORD ACCESS PROCEDURES: Data regarding the request for copies A request for access should be mailed ROUTINE USES OF RECORDS MAINTAINED IN THE of plan filings made with the to the System Manager. SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: Department of Labor or the Internal CONTESTING RECORD PROCEDURES: Revenue Service. Data includes Relevant records may be disclosed to individual requester’s name, street A petition for amendment should be Treasury or private collection agencies address, city, state, zip code, and mailed to the System Manager. in order for them to collect debts subject to this program. telephone number, the Employer RECORD SOURCE CATEGORIES: Identification Number and Plan Number Information contained in this system DISCLOSURE TO CONSUMER REPORTING of the plan for which information has is obtained from individuals requesting AGENCIES: been requested and the documents documents from the Public Disclosure requested. Records may be disclosed for Room. delinquent accounts. AUTHORITY FOR THE MAINTENANCE OF THE SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS SYSTEM: POLICIES AND PRACTICES FOR STORING, OF THE ACT: RETRIEVING, ACCESSING, RETAINING AND 29 U.S.C. 1021 et seq. None. DISPOSING OF RECORDS: PURPOSE(S): DOL/EBSA–5 STORAGE: These records are used by authorized Files are stored electronically and/or SYSTEM NAME: EBSA disclosure personnel to process on paper. requests made to the Public Disclosure EBSA Debt Management System. RETRIEVABILITY: Room and by EBSA managers to SECURITY CLASSIFICATION: compile statistical reports regarding Debt Collection/Management data is None. such requests for management retrieved by the EBSA-assigned case information purposes. SYSTEM LOCATION: number and cross-reference debtor Office of Program Planning, taxpayer identification number or ROUTINE USES OF RECORDS MAINTAINED IN THE company EIN. SYSTEM, INCLUDING CATEGORIES OF USERS AND Evaluation and Management, and Office THE PURPOSE OF SUCH USES: of Technology and Information Services, SAFEGUARDS: None, except for those universal U.S. Department of Labor, Employee Benefits Security Administration, 200 Access by authorized personnel only. routine uses listed in the General Computer security safeguards are used Prefatory Statement to this document. Constitution Avenue NW., Washington, DC 20210. for electronically stored data and locked locations for paper files. DISCLOSURE TO CONSUMER REPORTING CATEGORIES OF INDIVIDUALS COVERED BY THE AGENCIES: SYSTEM: RETENTION AND DISPOSAL: None. Individuals and/or companies who In accordance with Records Schedule POLICIES AND PRACTICES FOR STORING, have been assessed fines or penalties N1–317–92–1, records are retained for RETRIEVING, ACCESSING, RETAINING, AND under provisions of ERISA sections two years after the case is closed or until DISPOSING OF RECORDS IN THE SYSTEM: 502(c)(2), 502(i) and 502(l). expiration of applicable statute of limitations, whichever occurs earlier. STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: Files are stored electronically and/or Records containing data regarding the SYSTEM MANAGER(S) AND ADDRESS: on paper. assessment of fines/penalties under Administrative Officer, Employee provisions of ERISA sections 502(c)(2), Benefits Security Administration, U.S. RETRIEVABILITY: 502(i) and 502(l). Data includes Department of Labor, 200 Constitution Files are retrieved by individual individuals and/or companies name, Avenue NW., Washington, DC 20210. name, control number or EIN/PN of street address, city, state, zip code, requested plan. telephone number, taxpayer NOTIFICATION PROCEDURE: identification number or company EIN, Inquiries should be mailed to the SAFEGUARDS: and transaction information (e.g., System Manager. Access by authorized personnel only. correspondence, penalty amount, debt Computer security safeguards are used status, and payment records). Moderate RECORD ACCESS PROCEDURE: for electronically stored data and locked sensitivity due to storage of company/ A request for access should be mailed locations for paper files. personal identifiable data and financial to the System Manager. information. RETENTION AND DISPOSAL: CONTESTING RECORD PROCEDURE: Records are retained in accordance AUTHORITY FOR MAINTENANCE OF THE SYSTEM: A petition for amendment should be with General Records Schedule 14. 29 U.S.C. 1132, 31 U.S.C. 3711(a) and mailed to the System Manager. 29 CFR part 20. SYSTEM MANAGER(S) AND ADDRESS: RECORD SOURCE CATEGORIES: Director of the Office of Outreach, PURPOSE(S): Investigators and auditors. Education and Assistance, Employee Records are used for maintaining an Benefits Security Division, 200 ongoing Debt Collection/Management SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Constitution Avenue NW., Washington, Program requiring tracking and OF THE ACT: DC 20210. accounting for assessed fines/penalties, None.

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DOL/EBSA–6 RETRIEVABILITY: provider’s name, trustee’s name, and Files are retrieved by individual names of other individuals (such as the SYSTEM NAME: employee name. named defendants) involved in EBSA Consolidated Training Record. investigations and enforcement actions. SAFEGUARDS: SECURITY CLASSIFICATION: Letters from the general public Access by authorized personnel only. requesting information under the None. Computer security safeguards are used Freedom of Information Act or relating for electronically stored data. SYSTEM LOCATION: to all aspects of pension and welfare benefit plans covered by Title I of the Office of Program Planning, RETENTION AND DISPOSAL: Employee Retirement Income Security Evaluation and Management, Employee In accordance with General Records Act of 1974 (ERISA), the status of Benefits Security Administration Schedule 1, records are retained for 5 individuals under these plans, the (EBSA), 200 Constitution Avenue NW., years or when no longer needed, Department’s replies to the inquiries, Washington, DC 20210. whichever is later. and related internal memoranda, CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM MANAGER(S) AND ADDRESS: including notes pertaining to meetings SYSTEM: EBSA Training Coordinator, Office of and telephone calls. Employees of the Employee Benefits Program Planning, Evaluation and AUTHORITY FOR THE MAINTENANCE OF THE Security Administration. Management, EBSA, U.S. Department of SYSTEM: Labor, 200 Constitution Avenue NW., 29 U.S.C. 1134 and 1136. CATEGORIES OF RECORDS IN THE SYSTEM: Washington, DC 20210. Records reflect educational PURPOSE(S): attainment levels (to include areas of NOTIFICATION PROCEDURE: This system of records is used to track study), professional certifications, date Inquiries should be mailed to the the progress of correspondence through of accession to EBSA, in-house (EBSA) System Manager. the Office of Enforcement, including a technical training courses, Federal Law RECORD ACCESS PROCEDURES: record of action taken on or response to Enforcement Training Center programs, an inquiry received from the general A request for access should be mailed and Office of Personnel Management public or others, and to access to the System Manager. classes completed by employees of the investigative information related to field Employee Benefits Security CONTESTING RECORD PROCEDURES: office correspondence regarding Administration. A petition for amendment should be investigations instituted by the Department of Labor (DOL) under the AUTHORITY FOR MAINTENANCE OF THE SYSTEM: mailed to the System Manager. Title I of the Employee Retirement 5 U.S.C. 301. RECORD SOURCE CATEGORIES: Security Act of 1974 (ERISA). The PURPOSE(S): Individual employees, SF171s, or investigative files are used in the resume(s) submitted at time of accession prosecution of violations of law, These records are used to identify to EBSA and individual training course whether civil, criminal or regulatory in which employees have completed records. nature. certain courses, and the number of employees awaiting training. This SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS ROUTINE USES OF RECORDS MAINTAINED IN THE information, in the aggregate, helps OF THE ACT: SYSTEM, INCLUDING CATEGORIES OF USERS AND project the number of courses to None. THE PURPOSE OF SUCH USES: schedule for succeeding years. The prior In addition to those universal routine formal education information is used to DOL/EBSA–7 uses listed in the General Prefatory respond to Congressional and other SYSTEM NAME: Statement to this document, pursuant to inquiries regarding the educational 29 U.S.C. 1134, a record from this Office of Enforcement attainment level of our workforce. system of records may be disclosed, Correspondence Tracking System, DFO Finally, a combination of the data subject to the restrictions imposed by CTS. elements is used to identify employees various statutes and rules, such as the with specific educational backgrounds SECURITY CLASSIFICATION: Privacy Act, to a department or agency and current skill levels who may be None. of the United States, or to any person considered as instructors for the several actually affected by any matter which agency-sponsored courses. SYSTEM LOCATION: may be the subject of the investigation; Office of Technology and Information except that any information obtained by ROUTINE USES OF RECORDS MAINTAINED IN THE Services, U.S. Department of Labor, the Secretary of Labor pursuant to SYSTEM, INCLUDING CATEGORIES OF USERS AND section 6103(g) of Title 26 shall be made THE PURPOSES OF SUCH USES: Employee Benefits Security Administration, (EBSA), 200 available only in accordance with None, except for those universal Constitution Avenue NW., Washington, regulations prescribed by the Secretary routine uses listed in the General DC 20210. of the Treasury. Prefatory Statement to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE DISCLOSURE TO CONSUMER REPORTING DISCLOSURE TO CONSUMER REPORTING SYSTEM: AGENCIES: AGENCIES: Correspondents, such as employee None. None. benefit plan professionals, and other POLICIES AND PRACTICES FOR STORING, POLICIES AND PRACTICES FOR STORING, individuals involved in investigations RETRIEVING, ACCESSING, RETAINING, AND RETRIEVING, ACCESSING, RETAINING, AND and enforcement actions. DISPOSING OF RECORDS IN THE SYSTEM: DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: STORAGE: Information including plan name, Files are stored electronically and/or Files are stored electronically. plan administrator’s name, service on paper.

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RETRIEVABILITY: subsections (c)(3), (d)(1), (2), (3), and (4), Statement to this document, pursuant to Files are retrieved by the name of the (e)(1), (e)(4)(G), (H), (I), and (f) of 5 29 U.S.C. 1134, a record from this plan, service provider name, trustee U.S.C. 552a. system of records may be disclosed, name, the name of another individual subject to the restrictions imposed by DOL/EBSA–8 (such as the named defendant) involved various statutes and rules, such as the in the investigation or enforcement SYSTEM NAMES: Privacy Act, to a department or agency action, or the name of the EBSA Enforcement Management of the United States, or to any person correspondent. Files are also retrieved System (electronic); EBSA Civil actually affected by any matter which by case number and the plan’s employer Litigation Case Tracking System (paper); may be the subject of the investigation; identification number (EIN). EBSA Criminal Case Information except that any information obtained by System (paper). the Secretary of Labor pursuant to SAFEGUARDS: section 6103 of Title 26 shall be made Access by authorized personnel only. SECURITY CLASSIFICATION: available only in accordance with Computer security safeguards are used None. regulations prescribed by the Secretary for electronically stored data and locked SYSTEM LOCATION: of the Treasury. Consistent with DOL’s locations for paper files. enforcement mission, records of Office of Technology and Information individuals debarred under 29 U.S.C. RETENTION AND DISPOSAL: Services, U.S. Department of Labor, 1111 will be posted on EBSA’s Web site. In accordance with the Records Employee Benefits Security Schedule, N9–317–00–02, records are Administration, 200 Constitution DISCLOSURE TO CONSUMER REPORTING retained for seven years. The electronic Avenue NW., Washington, DC 20210; AGENCIES: database files are deleted when no Office of Enforcement, EBSA, U.S. None. longer needed. Department of Labor, 200 Constitution Ave. NW., Washington, DC 20210, and POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND SYSTEM MANAGER(S) AND ADDRESS: all EBSA field offices as listed in the DISPOSING OF RECORDS IN THE SYSTEM: Director of Enforcement, Employee Appendix A to this document. Benefits Security Administration, U.S. STORAGE: Department of Labor, 200 Constitution CATEGORIES OF INDIVIDUALS COVERED BY THE Files are stored electronically and/or SYSTEM: Avenue NW., Washington, DC 20210. on paper. Plan administrators, trustees, and NOTIFICATION PROCEDURES: those individuals who provide advice or RETRIEVABILITY: Inquiries should be made to the services to employee benefit plans, and Records are retrieved from the System Manager. other individuals (such as the named electronic database by the name of the defendants) involved in investigations plan, service provider name, trustee RECORD ACCESS PROCEDURES: and enforcement actions. name, or the name of another individual A request for access should be made (such as the named defendant) involved CATEGORIES OF RECORDS IN THE SYSTEM: to the System Manager. in the investigation or enforcement Records tracked electronically action. Records are also retrieved by CONTESTING RECORD PROCEDURES: includes fields such as plan name, plan case number, the plan’s employer A petition for amendment should be administrator’s name, service provider’s identification number (EIN) and plan mailed to the System Manager. name, trustee’s name, and names of number (if known), or service provider other individuals (such as the named or trustee EIN. RECORD SOURCE CATEGORIES: defendants) involved in investigations Correspondence from individuals, and enforcement actions. Case notes are SAFEGUARDS: individual complaints, witnesses, or entered to document case activity Access by authorized personnel only. interviews conducted during during the investigative process. Computer security safeguards are used investigations or plan participant or In addition to an electronic database, for electronically stored data and locked beneficiary information obtained during paper case files are generated for locations for paper files. investigations on cases opened in the enforcement activities, both civil and Office of Enforcement or in any of the criminal. RETENTION AND DISPOSAL: EBSA field offices. In accordance with the Records AUTHORITY FOR THE MAINTENANCE OF THE Schedule, NCI–317–00–02, records are SYSTEM: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS retained for one year after case OF THE ACT: 29 U.S.C. 1134 and 29 U.S.C. 1136. completion by voluntary compliance or a. Criminal Law Enforcement: In PURPOSE(S): litigation, or related actions following accordance with subsection 552a(j)(2) of voluntary compliance or litigation. After the Privacy Act, 5 U.S.C. 552a(j)(2), This system of records is used to access information related to case files one year, the case files are transferred to information maintained for criminal law the Federal Records Center for seven (7) enforcement purposes in EBSA’s Office involving investigations instituted by the Department of Labor (DOL) under years and then destroyed. The electronic of Enforcement or its field offices is database files are retained permanently. exempt from subsections (c)(3), and (4), the Title I of the Employee Retirement (d), (e)(1), (2), and (3), (e)(4)(G), (H), and Security Act of 1974 (ERISA). The SYSTEM MANAGER(S) AND ADDRESS: (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. investigative files are used in the In the national office: Director of 552a. prosecution of violations of law, Enforcement, Employee Benefits b. Other Law Enforcement: In whether civil or criminal in nature. Security Administration, U.S. accordance with subsection 552a(k)(2) ROUTINE USES OF RECORDS MAINTAINED IN THE Department of Labor, 200 Constitution of the Privacy Act, 5 U.S.C. 552a(k)(2), SYSTEM, INCLUDING CATEGORIES OF USERS AND Avenue NW., Washington, DC 20210. In investigatory material in this system of THE PURPOSE OF SUCH USES: the Regional offices: The Regional records compiled for civil law In addition to those universal routine Director (as listed in the Appendix to enforcement purposes is exempt from uses listed in the General Prefatory this document; in the District Offices:

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The District Supervisor (as listed in the CATEGORIES OF RECORDS IN THE SYSTEM: Avenue NW., Suite 400, Washington, Appendix A to this document). Letters from individuals seeking relief DC 20210. from the 502(l) penalties, attachments NOTIFICATION PROCEDURES: NOTIFICATION PROCEDURE: supporting their petitions for relief, the Inquiries should be mailed to the Department’s replies thereto, and Inquiries should be mailed to the System Manager. related internal memoranda, including System Manager. RECORD ACCESS PROCEDURES: notes pertaining to meetings and RECORDS ACCESS PROCEDURES: A request for access should be mailed telephone calls. Includes names and addresses. A request for access should be mailed to the System Manager. to the System Manager. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CONTESTING RECORD PROCEDURES: CONTESTING RECORD PROCEDURES: 29 U.S.C. 1108 and 29 U.S.C. 1135. A petition for amendment should be A petition for amendment should be mailed to the System Manager. PURPOSE(S): mailed to the System Manager. RECORD SOURCE CATEGORIES: These records are maintained to RECORD SOURCE CATEGORIES: Information contained in this system document the Department’s response to petitioners’ requests for relief from the Information contained in this system is obtained from individual complaints, is obtained from individuals requesting witnesses, or interviews conducted section 502(l) penalties. Such penalties are imposed upon those who are found a 502(l) exemption and the responses during investigations or plan participant thereto. or beneficiary information obtained to have violated the fiduciary and during investigations on cases opened prohibited transaction provisions of Part SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS in the Office of Enforcement or in any 4 of Title I of ERISA. OF THE ACT: of the EBSA field offices. ROUTINE USES OF RECORDS MAINTAINED IN THE None. SYSTEM, INCLUDING CATEGORIES OF USERS AND SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS THE PURPOSES OF SUCH USES: DOL/EBSA–10 OF THE ACT: a. Criminal Law Enforcement: In None, except for those universal SYSTEM NAME: accordance with subsection 552a(j)(2) of routine uses listed in the General Form 5500EZ Filings. the Privacy Act, 5 U.S.C. 552a(j)(2), Prefatory Statement to this document. SECURITY CLASSIFICATION: information maintained for criminal law DISCLOSURE TO CONSUMER REPORTING enforcement purposes in EBSA’s Office AGENCIES: None. of Enforcement or its field offices is None. SYSTEM LOCATION: exempt from subsections (c)(3) and (4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and POLICIES AND PRACTICES FOR STORING, U.S. Department of Labor, Employee (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. RETRIEVING, ACCESSING, RETAINING, AND Benefits Security Administration, 552a. DISPOSING OF RECORDS IN THE SYSTEM: Attention: EFAST 3833 Greenway Drive, Lawrence, KS 66046–1290. b. Other Law Enforcement: In STORAGE: accordance with subsection 552a(k)(2) Files are stored electronically and/or CATEGORIES OF INDIVIDUALS COVERED BY THE of the Privacy Act, 5 U.S.C. 552a(k)(2), on paper. SYSTEM: investigatory material in this system of Individuals who have filed a Form records compiled for civil law RETRIEVABILITY: 5500EZ with the Department of Labor enforcement purposes is exempt from Files are retrieved by name of prior to January 1, 2010. subsections (c)(3), (d)(1), (2), (3), and (4), requestor and/or control number using a (e)(1), (e)(4)(G), (H) and (I), and (f) of 5 computerized index. CATEGORIES OF RECORDS IN THE SYSTEM: U.S.C. 552a. Forms 5500EZ filed with the SAFEGUARDS: DOL/EBSA–9 Department of Labor prior to January 1, Access to these records is limited to 2010. SYSTEM NAME: authorized EBSA staff. Computer system AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Office of Exemption Determination is password protected and accessible (OED) ERISA Section 502(l) Files; OED only to personnel creating the database. 26 U.S.C. 6058(a); 29 U.S.C. 1134 and 1136. Case Tracking System. RETENTION AND DISPOSAL:

SECURITY CLASSIFICATION: In accordance with Records Schedule PURPOSE(S): None. Number N1–317–93–1, manual records To satisfy the reporting and disclosure are maintained in the Office of requirements mandated by the SYSTEM LOCATION: Exemption Determinations for up to two Employee Retirement Income Security Office of Exemption Determinations years after case closure, then transferred Act of 1974, as amended, and the and Office of Technology and to the Federal Records Center for Internal Revenue Code. Information Services, Employee Benefits retention for an additional 23 years. Note: This system of records is Security Administration, U.S. Electronic records are destroyed on the maintained by the Department of Labor Department of Labor, 200 Constitution same schedule as the manual files or for the benefit of the Internal Revenue Avenue NW., Washington, DC 20210. when no longer needed, whichever is Service (IRS). later. CATEGORIES OF INDIVIDUALS COVERED BY THE ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: SYSTEM, INCLUDING CATEGORIES OF USERS AND Individuals who have petitioned the Director, Office of Exemption THE PURPOSE OF SUCH USES: Secretary of Labor for relief from the Determinations, Employee Benefits None, except for those routine uses monetary penalties imposed under Security Administration, U.S. listed in the General Prefatory Statement ERISA Sec. 502(l). Department of Labor, 200 Constitution to this document.

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DISCLOSURE TO CONSUMER REPORTING Constitution Avenue NW., Washington, transmitters of EFAST2 filings, issue AGENCIES: DC 20210. official correspondence, and to provide None. EFAST2 is located at the site of registrants with information from contractors, who operate the system on EBSA’s compliance assistance POLICIES AND PRACTICES FOR STORING, behalf of the Department of Labor. programs. DOL may also share the RETRIEVING, ACCESSING, RETAINING, AND Contractors own the system hardware DISPOSING OF RECORDS IN THE SYSTEM: contact information with other federal and communications and the agencies, if it determines by careful STORAGE: Department of Labor owns the custom review that the records or information Files are stored electronically and/or software and data. are both relevant and necessary to any on paper. enforcement, regulatory, investigative or CATEGORIES OF INDIVIDUALS COVERED BY THE prosecutive responsibility of the RETRIEVABILITY: SYSTEM: receiving entity, and that the use of such Files are retrieved using any Form Individuals who file/sign Form 5500 records or information is for a purpose 5500–EZ field, including plan and Form 5500–SF electronically, third that is compatible with the purposes for administrator name, employer party software developers, and certain which the agency collected the records. identification number, plan number; Government staff. and plan year. DISCLOSURE TO CONSUMER REPORTING CATEGORIES OF RECORDS IN THE SYSTEM: AGENCIES: SAFEGUARDS: Records includes the individual filer’s None. Access by authorized personnel only. name, street address, city, state, zip Computer security safeguards are used code, telephone number, fax number, POLICIES AND PRACTICES FOR STORING, for electronically stored data and locked email address, company name, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: locations for paper files. password, user type, security challenge questions and answers, User ID, and The EFAST2 Record Schedule (N1– RETENTION AND DISPOSAL: PIN. 317–11–1) was approved by National The EFAST2 Record Schedule (N1– Archives and Records Administration AUTHORITY FOR THE MAINTENANCE OF THE 317–11–1) was approved by National on May 10, 2011. All records will be SYSTEM: Archives and Records Administration maintained in accordance with the on May 10, 2011. All records will be 29 U.S.C. 1021 et seq., 29 U.S.C. 1135. approved schedule. maintained in accordance with the PURPOSE(S): STORAGE: approved schedule. The Internet registration (IREG) Files are stored electronically. SYSTEM MANAGER(S) AND ADDRESS: application allows the public to RETRIEVABILITY: EFAST2 Program Manager, Office of electronically register on the EFAST2 Technology and Information Services, Web site and obtain electronic filing Files are retrieved by searching IREG Employee Benefits Security credentials (User ID and PIN). These Database by UserID, an individual’s Administration, U.S. Department of credentials are required for accessing registration information (i.e., name, Labor, 200 Constitution Avenue NW., restricted portions of the EFAST2 Web address, phone number, etc.) can be Washington, DC 20210. site, signing the Form 5500 or Form retrieved. 5500–SF, and issuing authenticated web SAFEGUARDS: NOTIFICATION PROCEDURE: service requests to the EFAST2 system. Access by authorized personnel only. Inquiries should be mailed to the EFAST2 will use the registration Computer security safeguards are used System Manager. database to restrict Web site access, authenticate web service requests, for electronically stored data. RECORD ACCESS PROCEDURES: validate filing signatures upon receipt of RETENTION AND DISPOSAL: A request for access should be mailed each filing, and to facilitate official The EFAST2 Record Schedule (N1– to the System Manager. correspondence and compliance 317–11–1) was approved by National assistance outreach. The IREG Database CONTESTING RECORD PROCEDURES Archives and Records Administration : stores the electronic filing participant on May 10, 2011. All records will be A petition for amendment should be credentials. The IREG Database is maintained in accordance with the mailed to the System Manager. populated by the IREG application. approved schedule. RECORD SOURCE CATEGORIES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM MANAGER(S) AND ADDRESS: Information contained in this system SYSTEM, INCLUDING CATEGORIES OF USERS AND is obtained from individuals filing Form THE PURPOSE OF SUCH USES: EFAST2 Program Manager, Office of 5500EZ filings. Filing credentials are used by the Technology and Information Services, public to electronically file Form 5500 Employee Benefits Security DOL/EBSA–11 and/or Form 5500–SF through the Administration, 200 Constitution Avenue NW., Washington, DC 20210. SYSTEM NAME: EFAST2 Web Portal. Filing credentials ERISA Filing and Acceptance System are also used as electronic signatures on NOTIFICATION PROCEDURE: Form 5500 and/or Form 5500–SF 2 Internet Registration Database (IREG). Inquiries should be mailed to the filings. Filing credentials are tied to the System Manager. SECURITY CLASSIFICATION: registration data to provide the None. Government with contact information RECORD ACCESS PROCEDURES: (i.e., name, address and phone number) A request for access should be mailed SYSTEM LOCATION: for EFAST2 users. In addition to those to the System Manager. Office of Technology and Information universal routine uses listed in the Services, U.S. Department of Labor, General Prefatory Statement to this CONTESTING RECORD PROCEDURES: Employee Benefits Security document, the Government may use the A petition for amendment should be Administration (EBSA), 200 IREG information to contact signers/ mailed to the System Manager.

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RECORD SOURCE CATEGORIES: DISCLOSURE TO CONSUMER REPORTING (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. Information contained in this system AGENCIES: 552a.b. is obtained from individual filers, third None. b. Other Law Enforcement: In party software developers, and certain accordance with subsection 552a(k)(2) POLICIES AND PRACTICES FOR STORING, of the Privacy Act, 5 U.S.C. 552a(k)(2), government staff who register electronic RETRIEVING, ACCESSING, RETAINING, AND investigatory material in this system of filing credentials through the EFAST2 DISPOSING OF RECORDS IN THE SYSTEM: Web site. records compiled for civil law STORAGE: enforcement purposes is exempt from SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Files are stored electronically and/or subsection (c)(3), (d)(1), (2), (3), and (4), OF THE ACT: paper. (e)(1), (e)(4)(G), (H), and (I), and (f) of 5 None. U.S.C. 552a. RETRIEVABILITY: DOL/EBSA–12 Files are retrieved using a relational DOL/EBSA–13 database and Form 5500 plan identifiers SYSTEM NAME: SYSTEM NAME: such as plan name, plan number, city, OCA Case Tracking System. Delinquent Filer Voluntary state and unique case ID. Compliance Program (DFVC) Tracking SECURITY CLASSIFICATION: System; Delinquent Filer Voluntary SAFEGUARDS: None. Compliance Program 99. Access by authorized personnel only. Computer security safeguard are used SYSTEM LOCATION: SECURITY CLASSIFICATION: for electronically stored data and locked Office of Technology and Information None. locations for paper files. Services, Employee Benefits Security SYSTEM LOCATION: Administration, U.S. Department of RETENTION AND DISPOSAL: Office of Technology and Information Labor, 200 Constitution Avenue NW., In accordance with Records Schedule Washington, DC 20210. Services, Employee Benefits Security N1–317–92–1, manual records are Administration, U.S. Department of maintained in the Office of the Chief CATEGORIES OF INDIVIDUALS COVERED BY THE Labor, 200 Constitution Avenue NW., Accountant for up to two years after SYSTEM: Washington, DC 20210. case closure, then transferred to the Fiduciaries who fail to comply with CATEGORIES OF INDIVIDUALS COVERED BY THE Federal Records Center for retention for plan administrator fiduciary SYSTEM: an additional six years. Electronic responsibilities, or those fiduciaries Fiduciaries who failed to comply with records are destroyed on the same who are engaged in activities prohibited plan administrator fiduciary schedule as the manual files or when no by ERISA; non-filers, stop filers, late responsibilities; non-filers, stop filers longer needed, whichever is later. filers, and deficient filers of ERISA annual reports. and late filers of ERISA annual reports SYSTEM MANAGER(S) AND ADDRESS: who voluntarily seek relief of reporting Director, Office of the Chief CATEGORIES OF RECORDS IN THE SYSTEM: penalties after filing appropriate annual Accountant, U.S. Department of Labor, Records include paper files which report(s). Employee Benefits Security may contain Personally Identifiable CATEGORIES OF RECORDS IN THE SYSTEM: Administration, 200 Constitution Information (PII) and electronic files which may contain PII. The electronic Information including plan name, Avenue NW., Washington, DC 20210. files contain only plan administrator plan administrator’s name, service NOTIFICATION PROCEDURE: information. Information stored provider’s name, trustee’s name, Inquiries should be mailed to the includes plan name, plan addresses and names of other System Manager. administrator’s name, service provider’s individuals involved in the DFVC name, trustee’s name, addresses and program. Information about individuals RECORD ACCESS PROCEDURES: names of other individuals involved in may contain Personally Identifiable A request for access should be mailed investigations and enforcement actions. Information (PII). to the System Manager. There are also case notes to document AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CONTESTING RECORD PROCEDURES: case activity during the investigative 29 U.S.C. 1134 and 1136. A petition for amendment should be process. mailed to the System Manager. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: PURPOSE(S): 29 U.S.C. 1134 and 1136. The Office of the Chief Accountant RECORD SOURCE CATEGORIES: (OCA) uses the application to track Information contained in this System PURPOSE(S): records of participants of the EBSA is obtained from submissions of filings The Office of the Chief Accountant Delinquent Filer Voluntary Compliance by Plan Administrators and Plan (OCA) uses the OCATS application to Program. Sponsors under the EBSA DFVC monitor enforcement actions against Program. fiduciaries who fail to comply with plan ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS administrator fiduciary responsibilities, THE PURPOSE OF SUCH USES: OF THE ACT: or those fiduciaries who are engaged in In addition to the universal routine a. Criminal Law Enforcement: In activities prohibited by ERISA. On uses listed in the General Prefatory accordance with subsection 552a(j)(2) of average 3500 to 5000 cases per year are Statement to this document, records of the Privacy Act, 5 U.S.C. 552a(j)(2), generated requiring OCA intervention. plans that participate in the DFVC information maintained for criminal law ROUTINE USES OF RECORDS MAINTAINED IN THE program help to avoid opening enforcement purposes in EBSA’s Office SYSTEM, INCLUDING CATEGORIES OF USERS AND investigations by the OCA for violations of Enforcement or its field offices is THE PURPOSE OF SUCH USES: that would otherwise be subject to more exempt from subsections I(3) and (4), In addition to those universal routine strict penalties. (d), (e)(1), (2), and (3), (e)(4)(G), (H), and uses listed in the General Prefatory

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Statement to this document, pursuant to RECORD SOURCE CATEGORIES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. 1134, a record from this Investigations and computer targeting 29 U.S.C. 1134 and 29 U.S.C. 1136. system of records may be disclosed, searches of previous Forms 5500 filings PURPOSE(S): subject to the restrictions imposed by performed by the OCA of existing plan various statutes and rules, such as the filings to determine status of non-filers, The system tracks inquiries from Privacy Act, to a department or agency deficient filers, late and stop filers of participants and group health plans for of the United States, or to any person required information returns for compliance assistance and technical actually affected by any matter which employee benefit plans. Ancillary assistance on HIPAA, ERISA and other may be the subject of the investigation; sources within the EBSA include laws and regulations. The system also except that any information obtained by investigations by the Office of tracks enforcement cases against group the Secretary of Labor pursuant to Enforcement and EBSA field offices. health plans and multi-employer section 6103 of Title 26 shall be made welfare arrangements. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS available only in accordance with ROUTINE USES OF RECORDS MAINTAINED IN THE OF THE ACT: regulations prescribed by the Secretary SYSTEM, INCLUDING CATEGORIES OF USERS AND of the Treasury. a. Criminal Law Enforcement: In THE PURPOSE OF SUCH USES: accordance with subsection 552a(j)(2) of In addition to those universal routine DISCLOSURE TO CONSUMER REPORTING the Privacy Act, 5 U.S.C. 552a(j)(2), AGENCIES: uses listed in the General Prefatory information maintained for criminal law Statement to this document, pursuant to None. enforcement purposes in EBSA’s Office 29 U.S.C. 1134, a record from this of Enforcement or its field offices is POLICIES AND PRACTICES FOR STORING, system of records may be disclosed, RETRIEVING, ACCESSING, RETAINING, AND exempt from subsections (c)(3) and (4), subject to the restrictions imposed by DISPOSING OF RECORDS IN THE SYSTEM: (d), (e)(1), (2), and (3), (e)(4)(G), (H), and various statutes and rules, such as the (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. STORAGE: Privacy Act, to a department or agency 552a. of the United States, or to any person Files are stored electronically and/or b. Other Law Enforcement: In actually affected by any matter which on paper. accordance with subsection 552a(k)(2) may be the subject of the investigation; of the Privacy Act, 5 U.S.C. 552a(k)(2), RETRIEVABILITY: except that any information obtained by investigatory material in this system of the Secretary of Labor pursuant to Files are retrieved by using a records compiled for civil law section 6103 of Title 26 shall be made relational database and Form 5500 plan enforcement purposes is exempt from available only in accordance with identifiers such as plan name, plan subsections (c)(3), (d)(1), (2), (3), and (4), regulations prescribed by the Secretary number, city, state and unique case ID. (e)(1), (e)(4)(G) and (I), and (f) of 5 of the Treasury. U.S.C. 552a. SAFEGUARDS: DISCLOSURE TO CONSUMER REPORTING Access by authorized personnel only. DOL/EBSA–14 AGENCIES: Computer security safeguards are used None. for electronically stored data and locked SYSTEM NAME: locations for paper files. Office of Health Plans Standards and POLICIES AND PRACTICES FOR STORING, Compliance Assistance (OHPSCA) Case RETRIEVING, ACCESSING, RETAINING, AND RETENTION AND DISPOSAL: Tracking System. DISPOSING OF RECORDS IN THE SYSTEM: In accordance with Records Schedule STORAGE: SECURITY CLASSIFICATION: N1–317–92–1, manual records are Files are stored electronically and/or maintained in the Office of the Chief None. on paper. Accountant for up to two years after SYSTEM LOCATION: case closure, then electronically imaged RETRIEVABILITY: to the OCATs database for retention for Office of Technology and Information Files are retrieved via a relational an additional six years. Electronic Services, Employee Benefits Security database, using the fields listed under records are destroyed on the same Administration, U.S. Department of categories of records that are captured schedule as the manual files or when no Labor, 200 Constitution Avenue NW., from inquiries made and longer needed, whichever is later. Washington, DC 20210. correspondence issued to the Agency.

SYSTEM MANAGER(S) AND ADDRESS: CATEGORIES OF INDIVIDUALS COVERED BY THE SAFEGUARDS: SYSTEM: Director, Office of the Chief Access by authorized personnel only. Accountant, U.S. Department of Labor, Health benefits plan administrators, Computer security safeguards are used Employee Benefits Security sponsors and health plan participants electronically stored data and locked Administration, 200 Constitution who request information and assistance locations for paper files. Avenue NW., Washington, DC 20210. on HIPAA, ERISA and other laws affecting group health plans, as well as RETENTION AND DISPOSAL: NOTIFICATION PROCEDURE: enforcement of HIPAA and ERISA with In accordance with Records Schedule Inquiries should be mailed to the respect to group health plans and multi- Number N1–317–93–1, manual records System Manager. employer welfare arrangements. are maintained in the Office of Health Plan Standards and Compliance RECORD ACCESS PROCEDURES: CATEGORIES OF RECORDS IN THE SYSTEM: Assistance for up to two years after case A request for access should be mailed Records include requestor’s name, closure, then transferred to the Federal to the System Manager. address, telephone number, as well as Records Center for retention for an plan administrator contact information additional 23 years. Electronic records CONTESTING RECORD PROCEDURES: and associated case notes encompassing are destroyed on the same schedule as A petition for amendment should be compliance assistance requests as well the manual files or when no longer mailed to the System Manager. as enforcement activities. needed, whichever is later.

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SYSTEM MANAGER(S) AND ADDRESS: name, relating to contracts and for electronically stored data and locked Director, Office of Health Plan arrangements between plans and service locations for paper files. Standards and Compliance Assistance, providers. U.S. Department of Labor, Employee RETENTION AND DISPOSAL: AUTHORITY FOR THE MAINTENANCE OF THE Benefits Security Administration, 200 SYSTEM: In accordance with Records Schedule Constitution Avenue NW., Washington, Number N1–317–92–1, records are DC 20210. 29 U.S.C. 1104, 29 U.S.C. 1108, and 29 U.S.C. 1134–1136. retained by the Office of Enforcement NOTIFICATION PROCEDURE: for one year after receipt or completion PURPOSE(S): Inquiries should be mailed to the by voluntary compliance or litigation or System Manager. This system of records maintains subsequent related actions, whichever is information related to the notice later, and then transferred to the Federal RECORD ACCESS PROCEDURES: responsible plan fiduciaries submit, as a Records Center and kept for seven (7) A request for access to records should condition of the class exemption under years and then destroyed. Electronic be mailed to the System Manager. 29 U.S.C. 2550.408b–2(c)(1)(ix), database files are retained for the same regarding service providers who have period as manual files. CONTESTING RECORD PROCEDURES: failed to make disclosures as required A petition for amendment should be under 29 U.S.C. 2550.408b–2(c). The SYSTEM MANAGER(S) AND ADDRESS: mailed to the System Manager. Office of Enforcement and EBSA field In the National Office: The Director of RECORD SOURCE CATEGORIES: offices will use the information to carry Enforcement, Employee Benefits Information contained in this system out their enforcement responsibilities Security Administration, US is obtained from plan participants, under Title I of the Employee Department of Labor, 1200 Constitution group health plan administrators and Retirement Income Security Act of 1974 Avenue NW., Washington, DC 20210. (ERISA), including the fee and expense state insurance commissioners. In the Regional offices: The Regional disclosure requirements of 29 U.S.C. Director. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS 2550.408b–2(c) and 29 U.S.C. OF THE ACT: 2550.404a–5. In the District offices: The District a. Criminal Law Enforcement: In Supervisor. accordance with subsection 552a(j)(2) of ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND the Privacy Act, 5 U.S.C. 552a(j)(2), NOTIFICATION PROCEDURE: THE PURPOSE OF SUCH USES: information maintained for criminal law In addition to the universal routine Inquiries should be mailed to the enforcement purposes in EBSA’s Office System Manager. of Enforcement or its field offices is uses listed in the General Prefatory Statement to this document, records in exempt from subsections (c)(3) and (4), RECORD ACCESS PROCEDURES: (d), (e)(1), (2), and (3), (e)(4)(G), (H), and this system may be disclosed, subject to (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. the restrictions imposed by various A request for access should be mailed 552a. statutes or rules, such as the Privacy to the System Manager. b. Other Law Enforcement: In Act, to any department or agency of the CONTESTING RECORD PROCEDURES: accordance with subsection 552a(k)(2) United States; except that any of the Privacy Act, 5 U.S.C. 552a(k)(2), information obtained by the Secretary of A petition for amendment should be investigatory material in this system of Labor pursuant to section 6103 of Title mailed to the System Manager. records compiled for civil law 26 shall be made available only in enforcement purposes is exempt from accordance with regulations prescribed RECORD SOURCE CATEGORIES: by the Secretary of the Treasury. subsections (c)(3), (d)(1), (2), (3), and (4), Information contained in this system (e)(1), (e)(4)(G),(H), and (I), and (f) of 5 DISCLOSURE TO CONSUMER REPORTING is obtained from plan fiduciaries, U.S.C. 552a. AGENCIES: investigators, and other appropriate DOL/EBSA–15 None. Office of Enforcement or EBSA field office staff. SYSTEM NAME: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND Fee Disclosure Failure Notice SYSTEMS EXEMPTED FROM CERTAIN CATEGORIES: DISPOSING OF RECORDS IN THE SYSTEM: Database. a. Criminal Law Enforcement: In STORAGE: SECURITY CLASSIFICATION: accordance with subsection 552a(j)(2) of Files are stored electronically and/or None. the Privacy Act, 5 U.S.C. 552a(j)(2), paper. information maintained for criminal law SYSTEM LOCATION: RETRIEVABILITY: enforcement purposes in this system of Office of Enforcement, EBSA, U.S. records is exempt from subsections Files are retrieved from the electronic Department of Labor, 200 Constitution (c)(3) and (4), (d), (e)(1), (2), and (3), database by the name of the plan, name Ave. NW., Washington, DC 20210, and (e)(4) (G), (H), and (I), (e)(5) and (8), (f), of the responsible plan fiduciary, all EBSA field offices as listed in and (g) of 5 U.S.C. 552a. service provider name, or the name of Appendix A to this document. a contact person for the plan or service b. Other Law Enforcement: In CATEGORIES OF INDIVIDUALS COVERED BY THE provider. Records are also retrieved by accordance with subsection 552a(k)(2) SYSTEM: the plan number, the plan sponsor’s of the Privacy Act, 5 U.S.C. 552a(k)(2), Responsible plan fiduciaries and employer identification number (EIN), investigatory material in this system of covered service providers. or the covered service provider’s EIN. records compiled for civil law enforcement purposes is exempt from CATEGORIES OF RECORDS IN THE SYSTEM: SAFEGUARDS: subsections (c)(3), (d)(1), (2), (3), and (4), Records include plan name, Access by authorized personnel only. and (e)(1) and (4)(G), (H), and (I) and (f) fiduciary’s name, and service provider’s Computer security safeguards are used of 5 U.S.C. 552a.

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EEOICP—DOL Ombudsman for the and other payment records; Congress detailing the complaints and Energy Employees Occupational Illness compensation payment records; formal concerns received in the Office of the Compensation Program Systems of orders for or against the payment of Ombudsman concerning that program. Records benefits; transcripts of hearings conducted; and any other medical, ROUTINE USES OF RECORDS MAINTAINED IN THE DOL/OMBUDSMAN–1 SYSTEM, INCLUDING CATEGORIES OF USERS AND employment, or personal information THE PURPOSE OF SUCH USES: SYSTEM NAME: submitted or gathered in connection In addition to the universal routine Office of the Ombudsman for the with the claim or complaint. Energy Employees Occupational Illness The system may also contain uses listed in the General Prefatory Compensation Program Act (EEOICPA) information relating to dates of birth, Statement to this document, the File. marriage, divorce, and death; notes Ombudsman may disclose relevant and necessary information to the SECURITY CLASSIFICATION: (written or typed in email or other correspondence) of telephone Department of Labor’s Office of Most files and data are unclassified. conversations conducted in connection Workers’ Compensation Program Files and data in certain cases may have with the claim or complaint; (OWCP); the Department of Health and Top Secret classification and the rules information relating to vocational and/ Human Services’ National Institute for concerning their maintenance and or medical rehabilitation plans and Occupational Safety and Health disclosure are determined by the agency progress reports; records relating to (NIOSH); and/or the Department of that has given the information the court proceedings, insurance, banking Energy’s Office of Health and Safety in security classification of Top Secret. and employment; articles from order for the Ombudsman to respond to inquiries made by claimants, potential SYSTEM LOCATION: newspapers and other publications; claimants, and/or survivors of such U.S. Department of Labor, Office of information relating to other benefits individuals regarding those individuals’ the Ombudsman for the Energy (financial and otherwise) that the EEOICPA claims, to the extent necessary Employees Occupational Illness employee and/or survivor may be to identify the individual and inform Compensation Program Act, Frances entitled to, including previously filed the source of the purpose(s) of the Perkins Building, 200 Constitution claims; and information received from request. Avenue NW., Washington, DC 20210. various investigative agencies concerning possible violations of civil DISCLOSURE TO CONSUMER REPORTING CATEGORIES OF INDIVIDUALS COVERED BY THE or criminal laws. AGENCIES: SYSTEM: The system may also contain The amount, status and history of Individuals or their survivors who are consumer credit reports on individuals seeking benefits under the Energy overdue debts; the name and address, indebted to the United States including taxpayer identification (SSN), and other Employees Occupational Illness information relating to the debtor’s Compensation Program Act (EEOICPA). information necessary to establish the assets, liabilities, income and expenses, identity of a debtor; and the agency and These individuals include, but are not personal financial statements, limited to, employees or survivors of program under which the claim arose correspondence to and from the debtor, may be disclosed pursuant to 5 U.S.C. employees of Department of Energy and information relating to the location contractors and subcontractors, and 552a(b)(12) to consumer reporting of the debtor. In addition, the system agencies as defined by section 603(f) of certain uranium workers or survivors of may contain other records and reports those workers as described under the Fair Credit Reporting Act (15 U.S.C. relating to the implementation of the 1681a(f)) or in accordance with section Section 5 of the Radiation Employees Federal Claims Collection Act (as Compensation Act (RECA). 3(d)(4)(A)(ii) of the Federal Claims amended), including investigative Collection Act of 1966 as amended (31 CATEGORIES OF RECORDS IN THE SYSTEM: reports or administrative review U.S.C. 3711(f)) for the purpose of This system may contain the matters. Individual records listed here encouraging the repayment of an following kinds of records: are included in a claim file only insofar overdue debt. Correspondence between the Office of as they may be pertinent or applicable to the individual claiming benefits. POLICIES AND PRACTICES FOR STORING, the Ombudsman and claimants, RETRIEVING, ACCESSING, RETAINING, AND potential claimants, and/or survivors of AUTHORITY FOR MAINTENANCE OF THE SYSTEM: DISPOSING OF RECORDS IN THE SYSTEM: such individuals or correspondence Energy Employees Occupational STORAGE: between the Office of the Ombudsman Illness Compensation Program Act of Files are stored electronically and/or and the program agency regarding those 2000, Title XXXVI of Public Law 106– on paper. individuals’ EEOICPA claims; logs 398, as amended by Public Law 108– recording and detailing communications 375, 3161 (October 28, 2004), 42 U.S.C. RETRIEVABILITY: between claimants, potential claimants, 7385s–15. By name, employer, contractor, date, and/or survivors of such individuals or nature of injury. and the Office of the Ombudsman; claim PURPOSE(S): forms filed by or on behalf of injured To fulfill the duties of the SAFEGUARDS: individuals or their survivors seeking Ombudsman under the EEOICPA as Access by authorized personnel only. benefits under the EEOICPA; reports by specified by Congress. The EEOICPA Computer security safeguards are used the employee and/or the United States establishes a program for compensating for electronically stored data and locked Department of Energy; employment certain individuals for covered illnesses locations for paper files. records; exposure records; safety records related to exposure to toxic substances. or other incident reports; dose These records are necessary to provide RETENTION AND DISPOSAL: reconstruction records; workers’ or information to the public regarding the All case files and automated data family members’ contemporaneous benefits available under the EEOICPA pertaining to a claim are destroyed 15 diaries, journals, or other notes; forms and the procedures attendant to those years after the case file has become authorizing medical care and treatment; benefits, as well as to prepare the inactive. Paper records that have been other medical records and reports; bills Congressionally-mandated Report to scanned to create electronic records are

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destroyed after the electronic records (H) and (I), and (f) of 5 U.S.C. 552a, RETRIEVABILITY: are verified. Automated data is retained provided, however, that if any Files are retrieved by region, budget in its most current form only, and as individual is denied any right, privilege, position number, and name of information is updated, outdated or benefit that he or she would employee. information is deleted. Electronic otherwise be entitled to by Federal law, records are destroyed six years and or for which he or she would otherwise SAFEGUARDS: three months after creation or receipt. be eligible, as a result of the Access by authorized personnel only. maintenance of these records, such Computer security safeguards are used SYSTEM MANAGER(S) AND ADDRESS: material shall be provided to the for electronically stored data and locked Ombudsman, Energy Employees individual, except to the extent that the locations for paper files. Occupational Illness Compensation disclosure of the material would reveal RETENTION AND DISPOSAL: Program Act, 200 Constitution Avenue the identity of a source who furnished NW., Suite N–2454, Washington, DC information to the Government under an Records are retained indefinitely for 20210. express promise that the identity of the employment reference requests on former employees. NOTIFICATION PROCEDURE: source would be held in confidence, or Individuals wishing to inquire prior to January 1, 1975, under an SYSTEM MANAGER(S) AND ADDRESS: whether this system of records contains implied promise that the identity of the Administrator, Office of information about them may write or source would be held in confidence. Apprenticeship, Room N–5311, telephone the Office of the Ombudsman. ETA—DOL Employment and Training Employment and Training In order for the record to be located, the Administration Systems of Records Administration, Frances Perkins individual must provide his or her full Building, 200 Constitution Avenue NW., name, claim number (if known), and DOL/ETA–1 Washington DC 20210. date of injury (if known). SYSTEM NAME: NOTIFICATION PROCEDURE: RECORD ACCESS PROCEDURES: Office of Apprenticeship, Budget and Inquiries should be mailed to the Any individual seeking access to non- Position Control File. System Manager. exempt information about a claim in SECURITY CLASSIFICATION: RECORD ACCESS PROCEDURES: which he/she is a party in interest may None. write or telephone the Office of the A request for access should be mailed Ombudsman. SYSTEM LOCATION: to the System Manager. Employment and Training CONTESTING RECORD PROCEDURE: CONTESTING RECORD PROCEDURES: Administration (ETA), Office of A petition for amendment should be Any individual requesting Apprenticeship, Room N–5311, Frances mailed to the System Manager. amendment of non-exempt records Perkins Building, 200 Constitution should contact the Office of the Avenue NW., Washington, DC 20210. RECORD SOURCE CATEGORIES: Ombudsman. Individuals requesting Information contained in this system amendment of records must comply CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: is obtained from personal records, with the Department’s Privacy Act including SF-Form 50. regulations at 29 CFR 71.1 and 71.9. Federal employees currently employed by OA. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS RECORD SOURCE CATEGORIES: OF THE ACT CATEGORIES OF RECORDS IN THE SYSTEM: : Claimants who are the subject of the None. record and their family members; Personal records concerning grades employers; current and former Federal and salaries. DOL/ETA–4 contractors and subcontractors and their AUTHORITY FOR MAINTENANCE OF THE SYSTEMS: SYSTEM NAME: family members; State governments, 5 U.S.C. 301. State agencies, and other Federal Registered Apprenticeship Partners agencies; State and Federal workers’ PURPOSE(S): Information Data System (RAPIDS). compensation offices; physicians and For ready access in preparing SECURITY CLASSIFICATION: management reports as required by other medical professionals; hospitals; None. clinics; medical laboratories; suppliers ETA, and controlling OA FTE Ceiling of health care products and services and (Full Time Equivalent) employment. SYSTEM LOCATION: their agents and representatives; ROUTINE USES OF RECORDS MAINTAINED IN THE Employment and Training educational institutions; attorneys; SYSTEM, INCLUDING CATEGORIES OF USERS AND Administration (ETA), Office of Members of Congress; EEOICPA THE PURPOSE OF SUCH USES: Apprenticeship, Room N–5311, Frances investigations; consumer credit reports; None, except for those routine uses Perkins Building, 200 Constitution investigative reports; correspondence listed in the General Prefatory Statement Avenue NW., Washington, DC 20210. with the debtor including personal to this document. financial statements; records relating to CATEGORIES OF INDIVIDUALS COVERED BY THE hearings on the debt; and other DISCLOSURE TO CONSUMER REPORTING SYSTEM: Department systems of records. AGENCIES: Apprentices/Trainees. None. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS CATEGORIES OF RECORDS IN THE SYSTEM: OF THE ACT: POLICIES AND PRACTICES FOR STORING, The categories of records include the In accordance with 5 U.S.C. RETRIEVING, ACCESSING, RETAINING, AND following identifying information on DISPOSING OF RECORDS IN THE SYSTEM: 552a(k)(2), investigative material in this apprentices/trainees: Social Security system of records compiled for law STORAGE: number, program number, State Code, enforcement purposes is exempt from Files are stored electronically and/or O*NET/RAPIDS Occupation Code, Job subsections (c)(3), (d), (e)(1), (e)(4)(G), paper. Title, name, birth date, sex, ethnic code,

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Veteran code, registration date, previous NOTIFICATION PROCEDURE: gross revenue and proof of insurance experience date, and expected Inquiries should be mailed to the coverage, production data, number of completion date. System Manager. workers needed in certain cases, offer of employment terms to known or AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD ACCESS PROCEDURES: unknown aliens, and background and The National Apprenticeship Act, A request for access should be mailed qualifications of certain aliens, along also referred to as the Fitzgerald Act, 29 to the System Manager. with resumes and applications of U.S. U.S.C. 50. CONTESTING RECORD PROCEDURE: workers, employer provided source PURPOSE(S): wage documents and surveys, names of A petition for amendment should be agents and recruiters whom employers Records of individual apprentice/ mailed to the System Manager. trainee and apprenticeship/trainee may engage in the recruitment of program sponsors are used for the RECORD SOURCE CATEGORIES: prospective H–2B workers, as well as operation and management of the Apprentice/trainee and also Program the identity and location of all persons apprenticeship system of training. Sponsor. or entities hired by or working for such recruiters or agents, and any of the ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS agents or employees of those persons SYSTEM, INCLUDING CATEGORIES OF USERS AND OF THE ACT: and entities, engaged in recruitment of THE PURPOSES OF SUCH USES: None. prospective workers for the H–2B job Statistical records may be disclosed to opportunities offered by the employer. Joint Apprenticeship Committees and DOL/ETA–7 Nonjoint Apprenticeship Committees, AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM NAME: and other apprenticeship sponsors to Immigration and Nationality Act, as Foreign Labor Certification System determine an assessment of skill needs amended, 8 U.S.C. 1101(a)(15)(H)(i), and and Employer Application Case Files. and provide program information; to (ii), 1184(c), 1182(m) and (n), provide program information for State SECURITY CLASSIFICATION: 1182(a)(5)(a), 1188, and 1288. Section Apprenticeship Agencies (SAAs) and None. 122 of Public Law 101–649. 8 CFR other State/Federal agencies concerned 214.2(h). 20 CFR 655 Subpart A. 20 CFR with apprenticeship/training needs; to SYSTEM LOCATION: 655.9. research and community organizations Employment and Training such as the Urban League to utilize Administration (ETA), Office of Foreign PURPOSE(S): apprenticeship information in research. Labor Certifications, Frances Perkins To maintain a record of applicants DISCLOSURE TO CONSUMER REPORTING Building, 200 Constitution Avenue NW., and actions taken by ETA on requests to AGENCIES: Washington, DC 20210; National employ foreign workers and requests for None. Processing Centers in Atlanta, Georgia; prevailing wage determinations. Chicago, Illinois; and National POLICIES AND PRACTICES FOR STORING, ROUTINE USES OF RECORDS MAINTAINED IN THE Prevailing Wage Center in Washington, SYSTEM, INCLUDING CATEGORIES OF USERS AND RETRIEVING, ACCESSING, RETAINING, AND DC, and contractor offices. DISPOSING OF RECORDS IN THE SYSTEM: THE PURPOSES OF SUCH USES: STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE 1. Case files developed in processing SYSTEM: labor certification applications, labor Files are stored electronically and/or condition applications, and prevailing on paper. Employers who file labor certification applications, or labor condition wage determination, are released to the RETRIEVABILITY: applications for permanent or temporary employers which filed such Records are retrieved by the social employment of foreign workers; applications and their representatives; security number of the apprentice/ employers who file requests for to review ETA actions in connection trainee by program type. However, data prevailing wage determinations that with appeals of denials or other wage- files are provided to researchers that may support an application for related final determinations before the have been cleaned of PII. temporary and permanent labor Office of Administrative Law Judges (OALJ) or Federal Courts; to SAFEGUARDS: certification; agents and foreign labor recruiters whom employers may engage participating agencies such as the DOL Access by authorized personnel only. in the recruitment of prospective H–2B Office of Inspector General, DOL Wage Computer security safeguards are used workers with regard to labor and Hour Division, Department of for electronically stored data and locked certification applications filed in the H– Homeland Security, United States locations for paper files. 2B temporary employment program and Citizenship and Immigration Services, RETENTION AND DISPOSAL: all persons or entities hired by or and Department of State in connection Paper files retain for five years and working for such recruiters or agents with administering and enforcing then destroy. Inactive programs are and any agents or employees of those related immigration laws and stored indefinitely using routine IT persons or entities. The foreign worker regulations. Records may also be protocols. Inactive and completed is identified on Applications for released to named alien beneficiaries or apprentices are stored indefinitely using Permanent Employment Certification, their representatives, and third party routine IT protocols. they are not identified nor listed on requests under the under the Freedom Applications for Temporary of Information Act. SYSTEM MANAGER(S) AND ADDRESS: Employment Certification, Prevailing 2. The Department will maintain a Administrator, Office of Wage Determination, nor Labor publicly available list of agents and Apprenticeship, Room N–5311, Condition Applications. recruiters whom employers have Employment and Training reported to the Department that they Administration, Frances Perkins CATEGORIES OF RECORDS IN THE SYSTEM: engage or plan to engage in the Building, 200 Constitution Avenue NW., Employers’ names, addresses, type recruitment of prospective H–2B Washington, DC 20210. and size of businesses to include annual workers, as well as the identity and

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location of all persons or entities hired SYSTEM MANAGER(S) AND ADDRESS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: by or working for such recruiters or Administrator, Office of Foreign Labor Subtitle C of Title I of the Workforce agents, and any of the agents or Certifications, ETA, 200 Constitution Investment Act of 1998, 29 U.S.C. 2882 employees of those persons and entities, Avenue NW., Room C–4312, et seq.; Subtitle C of Title I of the including the locations in which these Washington, DC 20210. Workforce Innovation and Opportunity entities operate as they engage in Act, 29 U.S.C. 3191 et seq. recruitment of prospective workers for NOTIFICATION PROCEDURE: H–2B job opportunities offered by the Inquiries should be mailed to the PURPOSE(S): employer. This list will be maintained System Manager. These records are maintained to pay online, and will be used for the same students and track student academic purposes as stated in #1 above and may RECORD ACCESS PROCEDURES: and vocational outcomes and also be used by the public, including A request for access should be mailed achievements. This information is used current or prospective H–2B workers or to the System Manager. for reporting center/contractor their representatives, to assist in the performance that includes enrollment CONTESTING RECORD PROCEDURES: effective use of the H–2B temporary information, performance outcomes labor certification program. A petition for amendment should be while enrolled and placement mailed to the System Manager. information after separation. DISCLOSURE TO CONSUMER REPORTING AGENCIES: RECORD SOURCE CATEGORIES: ROUTINE USES OF RECORDS MAINTAINED IN THE None. Information contained in this system SYSTEM, INCLUDING CATEGORIES OF USERS AND is obtained from labor certification THE PURPOSES OF SUCH USES: POLICIES AND PRACTICES FOR STORING, These records and information in RETRIEVING, ACCESSING, RETAINING, AND applications, labor condition these records may be used when DISPOSING OF RECORDS IN THE SYSTEM: applications, and prevailing wage determination requests completed by relevant, necessary and appropriate: STORAGE: employers. Certain information is a. To disclose photographs and Files are stored electronically and/or furnished by named alien beneficiaries student identities to the news media for on paper. of permanent labor certification the purpose of promoting the merits of the program. RETRIEVABILITY: applications, State Workforce Agencies, b. To disclose information of a Files are retrieved by case number and the resumes and applications of U.S. workers. Additional information is student’s academic and vocational and employer name and in limited achievement and general biographical instances by the named beneficiary. In obtained from employer provided surveys. information, to placement and welfare the case of labor certification agencies, respective employers, school applications in the H–2B program, files SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS or training institutions to assist in the may be retrieved by name, including the OF THE ACT: employment of a student. name of the employer, agent, recruiter, None. Categories of users: or other entity involved in the a. Job Corps Center staff and recruitment of prospective H–2B DOL/ETA–8 operators/contractors; workers as provided to the Department SYSTEM NAME: b. Outreach, Admissions and by the employer; and by country where Placement staff and contractors; recruitment activity may occur. Job Corps Student Pay, Allotment and c. Support Contractors; Management Information System d. Federal staff at the regional and SAFEGUARDS: (SPAMIS). Access by authorized personnel. national levels. SECURITY CLASSIFICATION: Computer security safeguards are used DISCLOSURE TO CONSUMER REPORTING for electronically stored data and None. AGENCIES: scanned images; and paper files are None. maintained in secured locations. SYSTEM LOCATION: Job Corps Data Center (JCDC), 1627 POLICIES AND PRACTICES FOR STORING, RETENTION AND DISPOSAL: Woodland Avenue, Austin, Texas 78741 RETRIEVING, ACCESSING, RETAINING, AND FLC Case Files are retained for a (and Job Corps Centers). DISPOSING OF RECORDS IN THE SYSTEM: period of 5 years after close in STORAGE: accordance with Records Schedule CATEGORIES OF INDIVIDUALS COVERED BY THE Number DAA–0369–2013–0002. Paper SYSTEM: Files are stored electronically and/or on paper. files are retained on-site at national Job Corps students and Job Corps processing centers for six months from terminees. RETRIEVABILITY: the date of final determination. OFLC CATEGORIES OF RECORDS IN THE SYSTEM: Files are retrieved by social Security will continuously scan or convert paper number or name and center enrolled. records into OFLC Archive and Scan Personal information about the database(s). Paper copies of employer student: Pre-enrollment status, number SAFEGUARDS: applications that are scanned will be of months enrolled in school, home Access by authorized personnel only. destroyed once converted to an address, family status and income; Computer security safeguards are used electronic medium and verified, or characteristics, such as age, race/ethnic for electronically stored data and locked when no longer needed for legal or audit group, sex; summarization of basic locations for paper files. purposes in accordance with the records education and vocational training schedule. Paper copies of case files that received in Job Corps; and initial RETENTION AND DISPOSAL: are not scanned are retained on-site for Placement status (entry into Records are retained for at least three six months after close, then transferred employment, school, military service, or (3) but no more than four (4) years after to Federal Records Center for duration other status) after separation from the termination. After this, the records are of 5 year retention period. Program. retired to the Regional Federal Records

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Center where they are kept 75 years in incident reports, hotline complaints, NOTIFICATION PROCEDURE: accordance with Records Schedule NC– and investigative memoranda. Inquiries should be mailed to the 369–76–2. System Manager. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: 5 U.S.C. 301; Workforce Investment RECORD ACCESS PROCEDURES: National Director, Office of Job Corps Act, 29 U.S.C. 2801 et seq.; Workforce A request for access should be mailed U.S. Department of Labor, Employment Innovation and Opportunity Act, 29 to the System Manager. and Training Administration, 200 U.S.C. 3101 et seq. CONTESTING RECORD PROCEDURES: Constitution Avenue NW., Washington, PURPOSE(S): DC 20210. A petition for amendment should be To ensure that all appropriate records mailed to the System Manager. NOTIFICATION PROCEDURE: of problems, abuses or deficiencies RECORD SOURCE CATEGORIES: Inquiries should be mailed to the relative to the administration of System Manager. programs and operations of the agency Information contained in this system are retained and are available to agency, is obtained from individuals, program RECORD ACCESS PROCEDURES: Departmental, or other Federal officials sponsors, contractors, grantees, A request for access should be mailed having a need for the information to complainants, witnesses, Office of the to the System Manager. support actions taken based on the Inspector General and other Federal, records. State and local government records. CONTESTING RECORD PROCEDURES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS A petition for amendment should be ROUTINE USES OF RECORDS MAINTAINED IN THE OF THE ACT: mailed to the System Manager. SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In accordance with 5 U.S.C. RECORD SOURCE CATEGORIES: The records and information in this 552a(k)(2), investigatory material in this Job Corps students, Outreach, system that are relevant and necessary system of records compiled for law Admissions and Placement Contractors; may be used to disclose pertinent enforcement purposes is exempt from Support Contractors, and Job Corps information to states, Workforce subsections (c)(3); (d); (e)(1); (e)(4)(G), Centers. Development Boards, and other DOL- (H), and (I); and (f) of 5 U.S.C. 552a, funded grantees as necessary to enforce provided however, that if any SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS ETA rules and regulations; and other individual is denied any right, privilege, OF THE ACT: uses noted in the prefatory statement. or benefit that he or she would None. otherwise be entitled to by Federal law, DISCLOSURE TO CONSUMER REPORTING or for which he or she would otherwise DOL/ETA–16 AGENCIES: be eligible, as a result of the SYSTEM NAME: None. maintenance of these records, such Employment and Training POLICIES AND PRACTICES FOR STORING, material shall be provided to the Administration Investigatory File. RETRIEVING, ACCESSING, RETAINING, AND individual, except to the extent that the DISPOSING OF RECORDS IN THE SYSTEM: disclosure of such material would reveal SECURITY CLASSIFICATION: STORAGE: the identity of a source who furnished information to the Government under an None. Files are stored electronically and/or express promise that the identity of the on paper. SYSTEM LOCATION: source would be held in confidence, or Employment and Training RETRIEVABILITY: prior to January 1, 1975, under an Administration, OMAS/OGM, Division Files are retrieved by OIG case implied promise that the identity of the of Policy, Review and Resolution, number along with case name and source would be held in confidence. Frances Perkins Building, 200 subject in excel spreadsheet in OGM S DOL/ETA–20 Constitution Ave. NW., Washington, DC (shared drive). 20210, and each of the Employment and SYSTEM NAME: SAFEGUARDS: Training Administration Regional Federal Bonding Program, Bondee Offices. Access by authorized personnel only. Certification Files. Computer security safeguards are used CATEGORIES OF INDIVIDUALS COVERED BY THE for electronically stored data and locked SECURITY CLASSIFICATION: SYSTEM: locations for paper files. None. Applicants, contractors, subcontractors, grantees, members of the RETENTION AND DISPOSAL: SYSTEM LOCATION: general public, ETA employees, who are Non-investigatory records are retained U.S. Department of Labor, Frances alleged violators of ETA, and federal for 5 years after the case is closed. Perkins Building, 200 Constitution laws and regulations. Records containing information or Avenue NW., Washington, DC 20210. allegations that do result in a specific CATEGORIES OF RECORDS IN THE SYSTEM: investigation are placed in an inactive CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Reports of alleged and confirmed file when the case is closed and problems, abuses or deficiencies relative destroyed, by shredding, after 10 years. Any at-risk job applicant is eligible for to the administration of programs and bonding services, including: Ex- operations of the agency, and of possible SYSTEM MANAGER(S) NAME AND ADDRESS(ES): offender, recovering substance abusers violations of Federal law whether civil Administrator, Office of Financial and (alcohol or drugs), welfare recipients or criminal; reports on resolution of Administrative Management, 200 and other persons having poor financial criminal or conduct violations, and Constitution Ave. NW., Washington, DC credit, economically disadvantaged information relating to investigations 20210; and each Regional Administrator youth and adults who lack a work and possible violations of ETA or Associate Regional Administrator of history, individuals dishonorably administered programs and projects; the ETA in the regional offices. discharged from the military, and

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anyone who cannot secure employment RECORD ACCESS PROCEDURES: DISCLOSURE TO CONSUMER REPORTING without bonding, and State Employment A request for access should be mailed AGENCIES: Service applicants who are eligible. to the System Manager. None.

CATEGORIES OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES: POLICIES FOR STORING, RETRIEVING, ACCESSING, Personal (name, SSN, employer RETAINING, AND DISPOSING OF RECORDS IN THE A petition for amendment should be SYSTEM: name), employment data (DOT and SIC mailed to the System Manager. codes), employer data (address, city, STORAGE: State, ZIP code), amount of bond RECORD SOURCE CATEGORIES: Files are stored electronically and on (expressed in $500 units), cost of bond Information contained in this system paper. (expressed in units), effective date of is obtained from State Job Service files, bond, and termination date of bond. applicants for the bond and bonded RETRIEVABILITY: employee’s employer. Files are retrieved by Grant Officer AUTHORITY FOR MAINTENANCE OF THE SYSTEM: name. Workforce Investment Act of 1998 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS (WIA) (29 U.S.C. 2801 et seq.); OF THE ACT: SAFEGUARDS: Workforce Innovation and Opportunity None. Access by authorized personnel only. Act (WIOA) (29 U.S.C. 3101 et seq.). Computer security safeguards are used DOL/ETA–24 for electronically stored data. PURPOSE(S): The purpose of these records is to SYSTEM NAME: RETENTION AND DISPOSAL: provide information to the DOL project Grant Officer Files. Records relating to and reflecting the officer on the activities of the contracted designation of Grant Officers and SECURITY CLASSIFICATION: project—the Federal Bonding Program. terminations of such designations, are These records are used solely for None. retained until destroyed 6 years after statistical information and not used in SYSTEM LOCATION: termination of appointment in any way for making any determination accordance with Records Schedule Employment and Training about an identifiable individual. Number NI–369–00–1. Administration, Office of Office of ROUTINE USES OF RECORDS MAINTAINED IN THE Management and Administrative SYSTEM MANAGER(S) AND ADDRESS: SYSTEM, INCLUDING CATEGORIES OF USERS AND Services, Office of Grants Management, Chief, Division of Workforce System THE PURPOSES OF SUCH USES: 200 Constitution Avenue NW., Federal Assistance, U.S. Department of None, except for those universal Washington, DC 20210. Labor, ETA, 200 Constitution Avenue routine uses listed in the General NW., Washington, DC 20210. Prefatory Statement to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: NOTIFICATION PROCEDURE: DISCLOSURE TO CONSUMER REPORTING Present and former grant officers. AGENCIES: Inquiries should be mailed to the System Manager. None. CATEGORIES OF RECORDS IN THE SYSTEM: Name, Social Security Number, job RECORD ACCESS PROCEDURES: POLICIES AND PRACTICES FOR STORING, title and grade, qualifications, training RETRIEVING, ACCESSING, RETAINING, AND A request for access should be mailed DISPOSING OF RECORDS IN THE SYSTEM: and experience, request for appointment to System Manager. as Grant Officer, Certification of STORAGE: Appointment, copy of Certificate of CONTESTING RECORD PROCEDURES: Files are stored electronically and/or Appointment, and other correspondence A petition for amendment should be paper. and documents relating to the mailed to the System Manager. individual’s qualifications. RETRIEVABILITY: RECORD SOURCE CATEGORIES: Files retrieved by assigned bond AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Information contained in this system number. 40 U.S.C. 486; Department of Labor is obtained from the grant officer’s SAFEGUARDS: Acquisition Regulations 2901.6; Certification of Appointment and Access by authorized personnel only. Department of Labor Manual Series 2– background information on education, Computer security safeguards are used 800. SF–171, and specific information on procurement authorities delegated. for electronically stored data and locked PURPOSE(S): locations for paper files. To ascertain an individual’s SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: RETENTION AND DISPOSAL: qualifications to be appointed as a grant None. States and regions dispose of data 3 officer; to determine if limitations on years and older; The Punch Card procurement authority are appropriate; DOL/ETA–29 Processing Co. keeps master DOS of all to complete Certificate of Appointment. SYSTEM NAMES: bondees prior to 1980. ROUTINE USES OF RECORD MAINTAINED IN THE National Agricultural Workers Survey SYSTEM MANAGER(S) AND ADDRESS: SYSTEMS, INCLUDING CATEGORIES AND USERS AND THE PURPOSES OF SUCH USES: (NAWS) Research File. Administrator, Office of Workforce Investment, Frances Perkins Building, Disclosure to Office of Government SECURITY CLASSIFICATION: 200 Constitution Ave. NW., Ethics: A record from a system of None. Washington, DC 20210. records may be disclosed, as a routine use, to the Office of Government Ethics SYSTEM LOCATIONS: NOTIFICATION PROCEDURE: for any purposes consistent with that The NAWS Sponsor, Employment Inquiries should be mailed to the office’s mission, including the and Training Administration (ETA), System Manager. compilation of statistical data. Office of Policy Development and

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Research, U.S. Department of Labor, 200 POLICIES AND PRACTICES FOR STORING, SYSTEM LOCATION: Constitution Avenue NW., Room N– RETRIEVING, ACCESSING, RETAINING, AND Individual contractors’ and DISPOSING OF RECORDS IN THE SYSTEM: 5641, Washington, DC, 20210; the office subcontractors’ project worksites of the System Manager, currently JBS STORAGE: Department Offices in Washington DC. International, Inc., Aguirre Division Files are stored electronically and/or CATEGORIES OF INDIVIDUALS COVERED BY THE (JBS), 555 Airport Blvd., Suite 400, on paper. Burlingame, CA 94010; and in two SYSTEM: locations of the NAWS Co-Sponsor, the RETRIEVABILITY: Participants in programs of the National Institute for Occupational Files are retrieved by the name of Workforce Investment Act (WIA) and Safety and Health (NIOSH): (1) The individual making request. Workforce Innovation and Opportunity Division of Surveillance, Hazard Act (WIOA), Job Corps, Trade Evaluations, and Field Studies, NIOSH, SAFEGUARDS: Adjustment Assistance, Registered 4676 Columbia Drive, Cincinnati, Ohio Access by authorized personnel only. Apprenticeship, and employers or 45226; and (2) The Division of Safety Computer security safeguards are used employees covered under a State Research, NIOSH, 1095 Willowdale for electronically stored data and locked unemployment compensation law; or Road,—mail stop 180–p, Morgantown, locations for paper files. other research, pilot or demonstration projects. West Virginia 26505. RETENTION AND DISPOSAL: CATEGORIES OF INDIVIDUALS COVERED BY THE Files are retained for four years after CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM: the collection of the data. Records in the system(s) may include NAWS respondents. These are SYSTEM MANAGER(S) AND ADDRESSES: personally identifiable information, randomly selected individuals who are characteristics of program participants, The NAWS Sponsor, Employment engaged in crop and nursery activities. description of program activities, and Training Administration, Office of Between 1,500 and 4,000 individuals services received by participants, Policy Development and Research, U.S. will be included in the file each year. program outcomes and participant Department of Labor, 200 Constitution follow-up information; or Claimant Avenue NW, Washington, DC 20210; the CATEGORIES OF RECORDS IN THE SYSTEM: (Employee) records, Employer System Manager, currently JBS, 555 The system will contain records of the contribution records, and Employee Airport Blvd., Suite 400, Burlingame, employment and migration history of wage records obtained after the CA 94010; and the NAWS Co-Sponsor, crop workers and their families. It will completion of the program for the the National Institute for Occupational also contain information about the purposes of the research/evaluation Safety and Health (NIOSH): (1) The wages, working conditions and project(s). Division of Surveillance, Hazard recruitment procedures, and the health Evaluations, and Field Studies, NIOSH, and occupational injury experience of AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 4676 Columbia Drive, Cincinnati, Ohio crop workers. The records stored at JBS Workforce Investment Act of 1998, 45226, and (2) The Division of Safety International, and only at JBS Secs. 156, 171, and 172; Workforce Research, NIOSH, 1095 Willowdale international, will also contain the Innovation and Opportunity Act, Secs. Road,—mail stop 180–p, Morgantown, names, and addresses of the 156 and 169; Social Security Act, Secs. West Virginia 26505. respondents in the NAWS. All of this 441 and 908. (29 U.S.C. 1731–1735; 29 data will have been obtained in a NOTIFICATION PROCEDURE: U.S.C. 2856, 2916, and 2917; and 42 personal interview with the Inquiries should be mailed to the U.S.C. 841 and 1108; respectively; and respondents. appropriate System Manager. Social Security Act, Sections 303(a)(l), 303(a)(6), and 906, (42 U.S.C. 503(a)(l), AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD ACCESS PROCEDURE: 503(a)(6), 902, ll06); 5 U.S.C. 8506(b). 5 U.S.C. 301. A request for access should be mailed PURPOSE(S): to the appropriate System Manager. PURPOSE(S): The purpose of this system is to To gather and analyze data on the CONTESTING RECORD PROCEDURES: provide necessary information for demographic, employment, and health A petition for amendment should be statutorily-required and other characteristics of hired crop and nursery mailed to the appropriate System evaluations of ETA programs, farm workers. Manager. evaluations of ETA-sponsored pilot and demonstration programs, and other ROUTINE USES OF RECORDS MAINTAINED IN THE RECORD SOURCE CATEGORIES: statistical and research studies of SYSTEM, INCLUDING CATEGORIES OF USERS AND Information in this system is obtained employment and training program and THE PURPOSES OF SUCH USES: from the NAWS respondents. policy issues. These records are used None, except for those universal solely for statistical research or routine uses listed in the General SYSTEMS EXEMPTED FROM CERTAIN PROVISION OF THE ACT: evaluation and are not used in any way Prefatory Statement to this document for making any determination about an None. with the following limitations: The identifiable individual. Routine Uses listed at paragraphs 3, 4, DOL/ETA–30 7, 8, 9, and 11 in the General Prefatory ROUTINE USES OF RECORDS MAINTAINED IN THE Statement to this document are not SYSTEM NAMES: SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: applicable to this system of records. The DOL Employment and Training records also may be disclosed where Administration (ETA) Evaluation, Contractors or grantees of particular required by law. Research, Pilot or Demonstration projects may disclose records without Contractors’ Project Files. personal identifiable information to DISCLOSURE TO CONSUMER REPORTING other Federal, State and local AGENCIES: SECURITY CLASSIFICATION: government agencies in order to None. None. facilitate the collection of additional

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data necessary for statistical and CATEGORIES OF INDIVIDUALS COVERED BY THE subsidized and transitional employment evaluation purposes. SYSTEM: programs in helping vulnerable a. Workforce Investment Act populations secure unsubsidized jobs in DISCLOSURE TO CONSUMER REPORTING Standardized Record Data (WIASRD)—a AGENCIES: the labor market and achieve self- system which manages file submissions sufficiency. None. and serves as a repository for annually h. Senior Community Service POLICIES AND PRACTICES FOR STORING, submitted files of individual records on Employment Program (SCSEP) RETRIEVING, ACCESSING, RETAINING, AND all participants who exit the Workforce Performance and Results Quarterly DISPOSING OF RECORDS IN THE SYSTEM: Investment Act (WIA) programs. Performance Results (QPR) System STORAGE: b. WIOA Participant Individual (SPARQ)—Participants in the SCSEP Record Layout (PIRL)—a system which Files are stored electronically. funded under the Older Americans Act manages file submissions and serves as Amendments of 2006 (OAA RETRIEVABILITY: a repository for annually submitted files Amendments), Public Law 109–365. Files are retrieved by name or social of individual records on all participants i. Indian and Native American security number, and by a variety of who exit the Workforce Innovation and Program (INAP)—Participants who have other unique identifiers that have been Opportunity Act (WIOA) programs. exited from the Workforce Investment created for a specific study. c. Registered Apprenticeship Partners Act (WIA), Section 166 program and the Information Data Systems (RAPIDS)—is Workforce Innovation and Opportunity SAFEGUARDS: a web-based apprenticeship training Act, Section 166 programs. Access by authorized personnel only. program management and reporting j. Bene-Choice (formerly Youth Computer security safeguards are used system. It is composed of two major Offenders)—a case management and for electronically stored data. components: The RAPIDS system and grantee performance reporting system. the E-Registration. The RAPIDS system RETENTION AND DISPOSAL: The system collects participant level allows RAPIDS users (Apprenticeship Records are retained by the data and manages the program lifecycle Training Employer and Labor Services at the participant level. The system also contractors for one to five years, then management, regional and state the identifiers are destroyed. After the provides grantees with quarterly directors and Apprenticeship Training reporting capability and tools to manage conclusion of the studies the records are Representatives) to register, process, retired to the Federal Records Center sub-grantees. manage, and report apprenticeship and are destroyed after being retained k. Trade Act Participant Records programs and apprentices registered in by the Records Center for 20 years. (TAPR)—an application which collects these programs. E-Registration allows and maintains program performance SYSTEM MANAGER(S) AND ADDRESS: apprenticeship sponsors to register and and participant outcomes for TAA and Administrator, Office of Policy and manage apprentices in programs they NAFTA Transitional Adjustment Research, Employment and Training sponsor. Assistance (NAFTA–TAA) programs. Administration, Frances Perkins d. Common Reporting Interchange l. High Growth and Community Based Building, 200 Constitution Ave. NW., System (CRIS)—CRIS uses state and Job Training and Performance Reporting Washington, DC 20210. Federal Employment Data Exchange (HGJTP)—a web-enabled application System (FEDES) and Wage Record that collects performance results from NOTIFICATION PROCEDURE: Interchange System (WRIS) in High Growth and Community Based Inquiries should be mailed to the generating reports. CRIS provides grant programs. System Manager. common performance measures for the CATEGORIES OF RECORDS IN THE SYSTEM: RECORD ACCESS PROCEDURE: grant programs, which do not have the ability to collect the common measure WISARD: This system contains initial A request for access should be mailed outcomes i.e. Entered Employment Rate, requests under the Workforce to the System Manager. Retention Rate, and Average Earnings Investment Act, responses, and related CONTESTING RECORD PROCEDURES: etc. on their own. documents. A petition for amendment should be e. The Reintegration of Ex- WIOA (PIRL): This system contains mailed to the System Manager. Offenders—Adult Program (RExO), WIOA participant personally formerly known as the Prisoner Reentry identifiable information such as social RECORD SOURCE CATEGORIES: Initiative (PRI), is designed to security numbers and birthdates. Information contained in this system strengthen urban communities through RAPIDS: Include the following is obtained from individual participants, an employment-centered program that identifying information on apprentices/ and Federal, State, and local incorporates mentoring, job training, trainees: Social Security number, ATR Government agencies. and other comprehensive transitional Code, program number, State Code, SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS services. Participants enrolled in DOT Code, Job Title, name, birth date, OF THE ACT: RExO—Adult grants and the affiliated sex, ethnic code, race code, Veteran None. random assignment evaluation. code, accession date, previous f. Youth Build—a case management experience date, expected completion DOL/ETA–31 and grantee performance reporting date, exit wage, and apprenticeship system. The system collects participant school link. SYSTEM NAMES: level data and manages the program CRIS: This system contains initial The Enterprise Business Support lifecycle at the participant level. The requests under the Workforce System (EBSS). system also provides grantees with Investment Act and Workforce SECURITY CLASSIFICATION: quarterly reporting capability and tools Innovation and Opportunity Act, None. to manage sub-grantees. responses, and related documents. g. Enhanced Transitional Jobs RExO: This system contains SYSTEM LOCATION: Demonstration (ETJD)—These participant contact and demographic U.S. Departmental of Labor, 200 evaluations will inform the Federal data, as well as services provided and Constitution Avenue, Washington, DC. government about the effectiveness of performance outcomes obtained.

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YOUTH BUILD: This system contains e. Provide access to real-time data to POLICIES AND PRACTICES FOR STORING, participant contact and demographic grantees for data tracking and program RETRIEVING, ACCESSING, RETAINING, AND data, as well as services provided and improvement. DISPOSING OF RECORDS IN THE SYSTEM: performance outcomes obtained. f. Provide access to real-time data to STORAGE: ETJD: This system contains Federal office staff in response to Files are stored electronically. participant contact and demographic requests for information from Congress, data, as well as services provided and GAO, OMB and other sources, as RETRIEVABILITY: performance outcomes obtained. requested. Files are retrieved by the grant, SCSEP: Records in the system include g. Provide access to necessary recipient’s grant number and unique personal characteristics of each SCSEP demographic and outcome information identification assigned to individuals. participant; the description of training, necessary for the affiliated random Records can also be retrieved by social community service assignments, and assignment evaluation of the programs. security number but only by individuals unsubsidized employment placements that have access to the database and the the participants received; wages and ROUTINE USES OF RECORDS MAINTAINED IN THE encryption methodology. supportive services received; and SYSTEM, INCLUDING CATEGORIES OF USERS AND SAFEGUARDS: program outcome and participant THE PURPOSES OF SUCH USES: follow-up information obtained after Access by authorized personnel only. These records, and information in completion of the program. Computer security safeguards are used these records, may be used to: INAP: Records in the system include for electronically stored data. (scrambled) Social Security number and a. Report performance outcomes on RETENTION AND DISPOSAL: various characteristics of each individual grants and aggregated grant participant, the description of program performance. Records are retained indefinitely. activities and services they received, b. Share performance information to SYSTEM MANAGER(S) AND ADDRESS: the workforce system via the Quarterly and program outcome and participant Director, Office of Information Workforce System Results. follow-up information obtained after Systems and Technology, Employment completion of the program. c. Share demographic and service and Training Administration (ETA). BeneChoice (formerly Youth counts as requested by Congress, OCIA, Offenders): Case managers enter the data OMB, GAO or other requesters. NOTIFICATION PROCEDURE: provided by the participants. d. Track case management and Inquiries should be mailed to the TAPR: Standardized set of data performance by grantees to improve System Owner. elements, definitions, and specifications outcomes and meet performance RECORD ACCESS PROCEDURE: that describe the characteristics, measure goals. activities, and outcomes of TAA A request for access should be mailed e. Disclose information to researchers participants. to the System Owner. and public interest groups those records HGJTP: Electronic file of individual that are relevant and necessary to CONTESTING RECORD PROCEDURES: records on all participants who exit evaluate the effectiveness of the overall from the program during the reporting A petition for amendment should be programs and its various training quarter. These individual records follow addressed to the System Owner. components in serving different a comma-delimited format and contain subgroups of the eligible population. RECORD SOURCE CATEGORIES: the minimal amount of information Information in this system is obtained needed in order for ETA to collect f. Disclose information to Federal, from the individual requester, official employment-related outcomes data state, and local agencies and documents, agency officials, and other using wage records. community-based organizations to facilitate statistical research, audit, and Federal agencies. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: evaluation activities necessary to ensure SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS The Workforce Investment Act of the success, integrity, and improvement OF THE ACT: 1998, Public Law 105–220, 29 U.S.C. of the employment and training The Department of Labor has claimed 2871, Section 136; Workforce programs. exemptions from several of its other Innovation and Opportunity Act, Public g. Disclose information to placement systems of records under 5 U.S.C. Law 113–128, Section 116, 29 U.S.C. and welfare agencies, prospective 552a(k) (1), (2), (3), (5), and (6). During 3141. employers, school, or training the course of a PA/FOIA action, exempt PURPOSE(S): institutions to assist in participant materials from those other systems may employment. This system of records is maintained become part of the case record in this to: h. Disclose statistical information to system. To the extent that copies of a. Generate statistical reports that will the news media or members of the exempt records from those other present detailed information on the general public for the purpose of systems are entered into these PA/FOIA characteristics of program participants, promoting the merits of the programs. case records, the Department has program activities, and outcomes. i. Disclose to Native American claimed the same exemptions for the b. Provide information for evaluation organizations receiving WIA, section records as they have in the original purposes. 166 and WIOA, section 166 funding to primary system of records of which they c. Provide a suitable national database provide relevant and necessary are a part. information to allow for comparative to enable the Department to provide DOL/ETA–32 technical guidance to local programs in self-analysis of their programs’ establishing performance goals for their performance. SYSTEM NAME: service providers. Contract Files. d. Provide grantees with a case DISCLOSURE TO CONSUMER REPORTING management system to record AGENCIES: SECURITY CLASSIFICATION: individual participant outcomes. None. None.

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SYSTEM LOCATION: DISCLOSURE TO CONSUMER REPORTING SYSTEM LOCATION: AGENCIES: Employment and Training Mine Safety and Health Administration, Office of Contracts None. Administration (MSHA)—Program Management, 200 Constitution Avenue POLICIES FOR STORING, RETRIEVING, ACCESSING, Evaluation and Information Resources NW., Suite N–4643, Washington, DC RETAINING, AND DISPOSING OF RECORDS IN THE (PEIR), U.S. Department of Labor, 20210, Regional Offices. SYSTEM: Denver, Colorado. Some records in paper form are located at: CATEGORIES OF INDIVIDUALS COVERED BY THE STORAGE: SYSTEM: Files are stored electronically and/or MSHA—Educational Development paper. Paper records in file folders. and Policy (EPD), U.S. Department of Present and former contracting Labor, Denver, Colorado (Health safety officers, contract specialists, and RETRIEVABILITY: training and examination, qualification contracting officer representatives. Files are retrieved by Contract and certification records); CATEGORIES OF RECORDS IN THE SYSTEM: Number and Name. MSHA—Coal Mine Safety and Health, U.S. Department of Labor, Arlington, Name, job title, qualifications, SAFEGUARDS: Virginia and district and field offices training and experience, request for Records are maintained in a secured, appointment as Contracting Officer, (Coal respirable dust and other locked file room, accessible to the enforcement records); Contracting Officer Representative, authorized personnel having need for MSHA—Metal and Nonmetal Mine Contracting Officer Representative the information in the performance of Safety and Health, U.S. Department of Letter of Appointment, and other their duties. Computer security Labor, Arlington, Virginia and district correspondence and documents relating safeguards are used for electronically and field offices (Exposure and other to the individual’s qualifications stored data and locked locations for enforcement records; Radon daughter therefor. paper files. exposure records); AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETENTION AND DISPOSAL: MSHA—Office of Assessments, 48 CFR Subpart 4.8; Department of Records are retained for 6 years after Accountability, Special Enforcement Labor Acquisition Regulations 2901.6; termination of appointment in and Investigations, U.S. Department of Department of Labor Manual Series 2– accordance with Records Schedule Labor, Arlington, Virginia 800, and Section 830. Number GRS–03–02. (Discrimination investigations and civil/ criminal investigations) and Wilkes- PURPOSE(S): SYSTEM MANAGER(S) AND ADDRESS: Barre, Pennsylvania (Penalty a. To ascertain an individual’s Chief, Division of Contract Services, assessments). qualifications to be appointed as a Policy and Administration, U.S. contracting officer; Department of Labor, ETA, 200 CATEGORIES OF INDIVIDUALS COVERED BY THE b. To determine if limitations on Constitution Avenue NW., Suite N– SYSTEM: procurement authority are appropriate; 4643, Washington, DC 20210. MSHA enforcement personnel who c. To complete Certificate of NOTIFICATION PROCEDURE: conduct inspection or investigation Appointment; Inquiries should be mailed to the activities at mines; individuals for d. To provide a record of System Manager. whom personal dust samples have been communications between the requester submitted for analysis; individuals with and the agency; RECORD ACCESS PROCEDURES: evidence of the development of coal e. To ensure that all relevant, A request for access should be mailed workers’ pneumoconiosis (black lung necessary and accurate data are to the System Manager. disease) as defined under 30 CFR part available to support any process for 90; individuals who MSHA has certified appeal; and CONTESTING RECORD PROCEDURES: or qualified to complete certain mining f. To provide a legal document to A petition for amendment should be tasks or has approved to provide support any process for appeal. mailed to the System Manager. training; individuals who are indebted to the United States in the form of a RECORD SOURCE CATEGORIES: ROUTINE USES OF RECORD MAINTAINED IN THE civil penalty; individuals with SYSTEMS, INCLUDING CATEGORIES AND USERS Information contained in this system ownership interests in mines and AND THE PURPOSES OF SUCH USES: is obtained from individual requesters, individuals listed as responsible for A. Disclosure to Office of Government official documents, agency officials, and health and safety at mines; individuals Ethics: A record from a systems of other federal agencies. involved in accidents, occupational record may be disclosed, as a routine SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS injuries, or occupational illnesses; use, to the Office of Government Ethics OF THE ACT: individuals for whom mine operators for any purposes consistent with that None. are required to calculate and record office’s mission, including the radon daughter exposure in each compilation of statistical data. MSHA—DOL Mine Safety and Health calendar year; individuals who have B. Disclosure to a Board of Contract Administration Systems of Records been allegedly discriminated against in Appeals, GAO or any other entity violation of the Federal Mine Safety and DOL/MSHA–1 hearing a contractor’s protest or dispute: Health Act of 1977, as amended (Mine A record from a system of record may SYSTEM NAME: Act); individuals who are alleged to be disclosed, as a routine use, to the Mine Safety and Health have knowingly or willfully committed United States General Accountability Administration Standardized violations of the Mine Act; and Office, to a Board of Contract Appeals, Information System (MSIS). individuals who are criminally or the Claims Court in bid protest cases prosecuted or who are assessed a or contract dispute cases involving SECURITY CLASSIFICATION: monetary civil penalty for violations of procurement. None. the Mine Act.

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CATEGORIES OF RECORDS IN THE SYSTEM: Federal Mine Safety and Health Review a. Maintain information on Records for the mine identification Commission on individuals. individuals with ownership interests in number and legal identity report contain Accident, injury, and occupational mines and individuals listed as information which includes: Mine illness records include the mine name responsible for health and safety at (including mill) name, company name, and identification number; date, time, mines; ownership information, Taxpayer and place of occurrence; type and b. maintain information on mine Identification Number (TIN), mine description of accident; and name and inspection personnel time and activity, location, operating status, and partial SSN for the individual injured or inspections, citations and orders (to individuals listed as responsible for reporting an occupational illness. For include terminating conditions or health and safety at mines. Records for 1978 and subsequent years, only the last practices) issued to operators to mine inspection personnel time and four digits of the SSN are collected. determine workload, work scheduling, activity, inspections, citations and Radon Daughter Exposure records and performance; orders issued to operators; sampling contain the mine identification number, c. maintain sampling data on data on personal exposure of non- mine name, section, township, range, exposure levels of individuals and identified miners and MSHA personnel county, and state of mine location, MSHA personnel to radiation, dust, to radiation, dust, noise, and other operator, time period, miner’s name, noise and other contaminants, and comprehensive health surveys at mines contaminants; and comprehensive current year’s radon daughter exposure, to determine compliance with health surveys at mines. and cumulative radon daughter Since 2008, MSHA requires certain standards; exposure in working level months d. maintain records of training and individuals to submit their Taxpayer (WLM). Prior to 2008, SSNs were Identification Numbers (which includes examination of individuals, who have collected for miners exposed to radon taken MSHA-approved training courses Social Security Numbers), to receive daughters; MSHA no longer collects their unique MSHA Individual to attain certain skills; SSNs. A ‘‘Miner’s Identification e. issue qualification or certification Identification Numbers (MIIN). The Number’’ is now used for these records. MIIN is substituted for the Social cards to individuals who MSHA has Discrimination investigation records Security Number (SSN), eliminating the certified or qualified to complete certain include the name, address, telephone need for miners and other individuals to mining tasks or has approved to provide number, social security number, provide their SSNs on certain training; documents submitted to MSHA. occupation, place of employment, other f. monitor approved instructors; Coal Respirable Dust records contain identifying data, and allegation g. provide information on individuals information such as the mine and information from complainants, mine who are indebted to MSHA for the company name, mine identification operators, miners, and other purpose of assessing penalties and take number, designated areas in the mine individuals. This material includes appropriate actions to collect or and designated occupations where interview statements and other data otherwise resolve the debts; samples were taken, occupations and gathered by the investigator. h. provide MSHA with timely SSNs of individuals sampled (before Civil and criminal investigation statistical information for making 1981) and of 30 CFR part 90 miners records include the name, address, decisions on improving safety and (after 1980), date sampled, telephone number, social security health programs, improving education concentration of respirable dust number, occupation, place of and training efforts, and establishing measured in the miners’ work employment, and other identifying data priorities in technical assistance environment, tons of material produced concerning individuals who are the activities in the mining industry in during sampling shift, sampling time, focus of civil or criminal investigations order to reduce accidents and and SSN of the certified person taking along with allegation information from occupational injuries and illnesses; i. determine probable cause of the sample. Since 2008, MIINs replaced miners, mine operators, and other accidents, injuries, and illnesses; SSNs for identifying Part 90 miners individuals. This material includes j. determine validity and gravity of sampled and the certified person taking interview statements and other discrimination allegations, the amount the samples. Consequently, SSNs are no information gathered by the of any civil penalty assessment, and the longer collected on sample records. investigator. nature of other appropriate remedies; Qualification and Certification and records contain mine identification AUTHORITY FOR MAINTENANCE OF THE SYSTEM: k. determine validity and gravity of number, MSHA identification number, 29 U.S.C. 557a, 668; 30 U.S.C. 811, allegations under Mine Act §§ 110(c)– training course codes, instructor’s name 813, 814 (Coal and Metal and Nonmetal (h), the amount of any civil penalty and SSN, date of training, name and Enforcement records including health assessment, and the propriety of SSN of persons who have taken training records); 30 U.S.C. 813(a), 842 (Coal referrals for possible criminal and examinations to become qualified Respirable Dust records); 30 U.S.C. 825, prosecution. or certified for certain mine tasks or 877(i), 952 (Qualification and approved instructors, and the results of Certification records); 31 U.S.C. 3701, ROUTINE USES OF RECORDS MAINTAINED IN THE any monitoring of an instructor. Since 3711–12, 3716–19, 3720A–E, 7701 SYSTEM, INCLUDING CATEGORIES OF USERS AND 2008, MIINs replaced SSNs for persons (MIIN and Legal identity records); 30 THE PURPOSES OF SUCH USES: trained and for the instructors of the U.S.C. 815 and 820 (Penalty In addition to those routine universal courses. Consequently, SSNs are no Assessments records); 30 U.S.C. 811 uses listed in the General Prefatory longer collected in Qualification and (Radon Daughter Exposure); 30 U.S.C. Statement to this document, disclosure Certification records. 815(c) (Discrimination investigation of information from this system of Penalty Assessment records contain records); 30 U.S.C. 820 (Civil and records may be made to the following proposed civil penalty assessments, criminal investigation records). individuals and entities for the purposes civil penalty payment information, noted when the purpose of the bankruptcy information, delinquent PURPOSE(S): disclosure is compatible with the debt referrals to Treasury for collection, Records in MSIS are used by purpose for which the information was and civil penalty final orders of the authorized personnel to: collected:

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a. Disclosures of inspection and and citation number for MSHA Historical, migrated data is retained investigation and accident, injury, and enforcement personnel. indefinitely on disk within MSIS and on occupational illness information may be The Coal Respirable Dust records are magnetic tape. made: (1) To the U.S. Department of indexed and retrieved by mine Inspection reports and related Health and Human Service, Centers for identification number and MIIN for all documents included in the Coal and Disease Control and Prevention, 30 CFR part 90 miners. Historical Metal and Nonmetal Enforcement National Institute for Occupational records are indexed and retrieved by records are permanent records and are Safety and Health (NIOSH) and the mine identification number and SSN. retired to National Archives and Record Environmental Protection Agency to The Qualification and Certification Administration (NARA) in 10-year determine radiation, dust, noise and records are indexed and retrieved by blocks; temporary reports are destroyed other contaminant exposure levels; (2) name, MIIN, MSIS document number, after 10 years. (NC1–433–81–1, Item 6) to NIOSH for research on mine safety mine identification number and MSHA Legal identity reports are retained as and health; (3) to appropriate Federal, identification number. Microfilm long as the mine is in operation, once State, local or foreign agencies for records are retrieved on basis of cycle mine closes the reports are sent to research purposes, for enforcing or number, mine identification number, NARA and destroyed when 10 years implementing a statute, rule, regulation, date, and course examination. old. (NC1–433–81–1, Item 19) Activity order or license and to determine For MIINs, MSHA indexes records by reports for Coal enforcement personnel contaminant exposure levels; (4) to the name and taxpayer identification are transferred to NARA after three mine operators to determine number (including SSN). These years and destroyed when 10 years old. contaminant exposure levels and to taxpayer identification numbers (NC1–433–81–1, Item 23) Activity furnish accident, injury, and (includes SSNs) are not accessible to the reports including health surveys at occupational illness as the information public in a secure internal location that mines for Metal and Nonmetal relates to their mines; (5) to labor, is not viewable by the public or the enforcement personnel are permanent industry, and academic organizations to MSIS user community. records which are retained for 24 monitor dust concentration and The Penalty Assessment records are months and then transferred to an compliance trends; and (6) to indexed and retrieved by mine historical database for transfer to NARA individuals requesting information on identification number, TIN (including annually. (NC1–433–85–1, Item 10) sampling data for contaminant exposure SSN), name, or MSHA assessment case Sampling data and results on personal levels and comprehensive health number. exposure of non-identified miners and surveys at mines. Accident, injury, and occupational MSHA personnel to radiation, dust, noise, and other contaminants at mines b. Disclosures of Qualification and illness records are indexed and are transferred to NARA after three Certification records may be made: (1) retrieved by mine identification years and destroyed when 10 years old. To mine operators and labor number, MSHA identification number, (NC1–433–81–1, Item 24) Summary organizations requesting information to date of accident, date of birth, last name monthly and annual mine inspection verify that MSHA has certified or and last four digits of SSN for the activity reports that breakdown qualified individuals to perform certain individual injured or reporting an inspections, violations, notices issued, mining tasks or approved to provide occupational illness. and orders of withdrawal including training; (2) to appropriate Federal, Radon Daughter Exposure records are results of dust and noise sampling are State, local or foreign agencies for indexed and retrieved by year and by mine name. For paper records, the retained as necessary and then enforcing or implementing a statute, destroyed because they are copies of rule, regulation, order or license; and (3) records are indexed and retrieved by year, mine name, mine operator, and other source documents. (NC1–433–81– to individuals requesting information on 1, Item 29) their certifications or qualifications to individual’s name. Discrimination investigation records Dust data cards and results submitted perform certain mining tasks or their by MSHA enforcement personnel are approval to provide training. are indexed and retrieved by case number, complainant’s name, company transferred to the NARA when three DISCLOSURE TO CONSUMER REPORTING name, mine name, or mine years old and destroyed when 10 years AGENCIES: identification number. old. (NC1–433–81–1, Item 25) Dust data Civil and criminal investigation cards submitted by mine operators are The Department of Treasury discloses retained for one year and transferred to delinquent debtor information that records are indexed and retrieved by case number; individual’s name; NARA and destroyed when five years MSHA transmits to them to credit old. (NC1–433–85–1, Item 11) bureaus. company name; mine name, or mine identification number. Qualification and Certification POLICIES AND PRACTICES FOR STORING, (training) documents are destroyed RETRIEVING, ACCESSING, RETAINING, AND SAFEGUARDS: when three years old and microfilm is DISPOSING OF RECORDS IN THE SYSTEM: Access is by authorized personnel destroyed when 50 years old. (NC1– only. Computer security safeguards are 433–81–1, Items 32 and 33) Penalty STORAGE: used for electronically stored data and assessment source documents are Files are stored electronically, on locked locations for paper files. retained until cases are closed, retired to paper, or both. NARA for 10 years, and then destroyed. RETENTION AND DISPOSAL: (NC1–433–81–1, Item 12) RETRIEVABILITY: MSIS, which includes data MSHA Form 7000–1, Mine Accident, The Coal and Metal and Nonmetal repositories, are updated from source Injury, and Illness Report on paper are records are indexed and retrieved by documents generally daily and weekly. source documents and are retained for mine identification number for the The records associated with the six years after year of record and then operator and certain mine officials; and decommissioned systems and computer destroyed. Electronic copies of these by authorized representative or right of systems reside in MSIS. Paper records documents are retained by MSHA entry number, the MSHA organization generally are included, except for the permanently. Records in electronic office code, inspection event number, radon daughter exposure records. media are transferred to NARA as

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permanent records immediately after collection) files, and Treasury offset CATEGORIES OF INDIVIDUALS COVERED BY THE each annual close-out. (NC1–433–85–1, files. Discrimination investigation SYSTEM: Item 9) information is obtained from MSHA personnel and other Radon Daughter Exposure records are individuals alleging discrimination, individuals who receive training permanent records and MSHA retains mine operators, witnesses, and third- through MSHA, including training them until all individuals identified in party sources. Civil and criminal offered through the National Mine the records become 75 years old or until investigation information is obtained Health and Safety Academy (Academy). 10 years after their known death. (30 from miners, mine operators, MSHA CFR 57.5040, American National investigators and personnel, and other CATEGORIES OF RECORDS IN THE SYSTEM: Standard Institute, ANSI N13.8–1073 individuals. This system includes records of Paragraph 9.7 and 9.8) Since the training authorized under sections 502, beginning of 2014, all paper forms are SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS 503(f), or 505 of the Federal Mine Safety temporary forms and will be destroyed OF THE ACT: and Health Act of 1977 (Mine Act), as after converted to electronic format. In accordance with 5 U.S.C. amended by the Mine Improvement and (NC1–433–85–1, Item 10) 552a(k)(2), investigatory material in this New Emergency Response Act of 2006 Discrimination investigation records system of records compiled for law (MINER Act). Records include are retained for one year after the case enforcement purposes is exempt from instructor’s grade sheets and student is closed, then are transferred to a subsections (c)(3); (d)(1), (d)(2), (d)(3), transcripts, reflecting courses and Federal Records Center where they are (d)(4); (e)(1); (e)(4)(G) and (I); and (f) of grades received. Starting in Fiscal Year retained until they are 15 years old; they 5 U.S.C. 552a, provided however, that if 2003, MSHA started to store the records are then destroyed. (N1–433–94–2, Item any individual is denied any right, electronically. 1) privilege, or benefit that he or she AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Civil and criminal investigation would otherwise be entitled to by 29 U.S.C. 557a; 30 U.S.C. 952, 953(f), records are retained for one year after Federal law, or for which he or she 954. the case is closed, then are transferred would otherwise be eligible, as a result to a Federal Records Center where they of the maintenance of such material, PURPOSE(S): are retained until they are 15 years old; such material shall be provided to the To maintain records on Mine Safety they are then destroyed. (N1–433–94–2, individual, except to the extent that the and Health inspectors and others to Item No. 1) disclosure of such material would reveal assure that proper training is received SYSTEM MANAGER(S) AND ADDRESS: the identity of a source who furnished under the Mine Act. Records are used Director of Office of Standards, information to the Government under an by individuals, inspectors, and Regulations, and Variances, Arlington, express promise that the identity of the supervisors to track training and grades. VA. source would be held in confidence. The Department of Labor has claimed ROUTINE USES OF RECORDS MAINTAINED IN THE NOTIFICATION PROCEDURE: exemptions from several of its other SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Inquiries should be mailed to the systems of records under 5 U.S.C. System Manager. 552a(j)(2) and (c)(3) and (c)(4); (d), In addition to those universal routine (e)(1)–(3); (e)(4)(G), (H), and (I); (e)(5) uses listed in the General Prefatory RECORD ACCESS PROCEDURES: and (8); (f) and (g). During the course of Statement, disclosures may be made to: A request for access should be mailed an investigation, exempt materials from (1) Appropriate Federal, State, local to the System Manager. those other systems may become part of agencies when individuals transfer from one agency to another; (2) colleges that CONTESTING RECORD PROCEDURES: the case record in this system. To the extent that copies of exempt records accept training received at the Academy A petition for amendment should be for transferable credit hours; or (3) mailed to the System Manager. from those other systems are entered into these records, the Department has supervisors of individuals who request RECORD SOURCE CATEGORIES: claimed the same exemptions for the transcripts on employees to assure that Information contained in this system records as they have in the original proper training has been received or is obtained from MSHA personnel who primary system of records of which they completed. submit inspection time utilization, are a part. DISCLOSURE TO CONSUMER REPORTING violation, sampling, and other AGENCIES: DOL/MSHA–22 enforcement information. In addition, None. information is received from mine SYSTEM NAME: operators including independent POLICIES AND PRACTICES FOR STORING, contractors concerning contaminant and Educational Policy and Development; RETRIEVING, ACCESSING, RETAINING, AND radon sampling, legal identity, and mine National Mine Health and Safety DISPOSING OF RECORDS IN THE SYSTEM: Academy Permanent Record Card or accidents, injuries, and occupational STORAGE: Student Information System. illnesses at their mines. Training and Records are stored electronically, on other information for qualifications and SECURITY CLASSIFICATION: paper, or both. certifications are received from individuals, instructors, States, mining None. RETRIEVABILITY: industry, and MSHA personnel. Civil Records are indexed and retrieved by SYSTEM LOCATION: penalty and special enforcement name of the student only. information is obtained from MSHA Mine Safety and Health personnel, miners, mine operators, civil Administration (MSHA)—Directorate of SAFEGUARDS: penalty assessment and special Educational Policy and Development, Access is by authorized personnel investigation case files, payment National Mine Health and Safety only. Computer security safeguards are installment plans, bankruptcy case files, Academy, U.S. Department of Labor, used for electronically stored data and Treasury cross-servicing (debt- Beaver, West Virginia. locked locations for paper files.

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RETENTION AND DISPOSAL: PURPOSE(S): OALJ—DOL Office of Administrative Law Judges Systems of Records Instructor grade sheets are destroyed Records in this system are used by after 3 years. Academy Permanent authorized personnel to: (1) Determine DOL/OALJ–1 Records Cards (Transcripts) and other the workload, work scheduling, and documentation are retained for 50 years performance of EPD personnel; and (2) SYSTEM NAMES: and then destroyed. NC1–433–81–1, assist in budgeting and staffing of Office of Administrative Law Judges Item 33. education and training specialists. Case Tracking System (CTS). SECURITY CLASSIFICATION: SYSTEM MANAGER(S) AND ADDRESS: ROUTINE USES OF RECORDS MAINTAINED IN THE Director of Office of Standards, SYSTEM, INCLUDING CATEGORIES OF USERS AND None. THE PURPOSES OF SUCH USES: Regulations, and Variances, Arlington, SYSTEM LOCATION: VA. None except for those universal U.S. Department of Labor, Office of routine uses listed in the General NOTIFICATION PROCEDURE: Administrative Law Judges (OALJ), 800 Prefatory Statement to this document. K St. NW., Washington, DC 20001. Inquiries should be mailed to the System Manager. DISCLOSURE TO CONSUMER REPORTING CATEGORY OF INDIVIDUALS COVERED BY THE AGENCIES: SYSTEM: RECORD ACCESS PROCEDURES: None. Claimants, complainants, A request for access should be mailed respondents, and other party litigants in to the System Manager. POLICIES AND PRACTICES FOR STORING, cases before the OALJ for hearing and RETRIEVING, ACCESSING, RETAINING, AND decision. CONTESTING RECORD PROCEDURES: DISPOSING OF RECORDS IN THE SYSTEM: A petition for amendment should be CATEGORY OF RECORDS IN THE SYSTEM: STORAGE: mailed to the System Manager. Records include information and Records are stored electronically and/ pertinent data gathered from case files RECORD SOURCE CATEGORIES: or on paper. and court filings, necessary to hear and Information contained in this system decide cases. is obtained from Educational Policy and RETRIEVABILITY: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Development, National Mine Health and Records are indexed and retrieved by Administrative Procedure Act, 5 Safety instructors and individuals who mine identification number, EPD U.S.C. 553, 554, 556, 557, 571 et seq.; receive training through MSHA. employee’s name, and district code. Age Discrimination Act of 1975, 42 SYSTEM EXEMPTED FROM CERTAIN PROVISIONS SAFEGUARDS: U.S.C. 6103; 29 CFR part 34; Americans OF THE ACT: with Disabilities Act of 1990, 42 U.S.C. Access is by authorized personnel 12101 et seq.; 29 CFR part 34; Title VI None. only. Computer security safeguards are of the Civil Rights Act of 1964, 42 U.S.C. used for electronically stored data and DOL/MSHA–23 2000d–1; 29 CFR part 31; Clean Air Act, locked locations for paper files. 42 U.S.C. 7622; 29 CFR part 24; SYSTEM NAME: RETENTION AND DISPOSAL: Comprehensive Employment and Educational Policy and Development Training Act, 29 U.S.C. 801–999 (Supp. Activity Reporting System Records are retained for 3 years. V 1981); 20 CFR part 676 (1990); (NC1–433–81–1, Item 34). SECURITY CLASSIFICATION: Comprehensive Environmental SYSTEM MANAGER(S) AND ADDRESS: Response, Compensation and Liability None. Act of 1980, 42 U.S.C. 9610; 29 CFR part Director of Office of Standards, SYSTEM LOCATION: 24; Consumer Product Safety Regulations, and Variances, Arlington, Improvement Act of 2008, 15 U.S.C. Mine Safety and Health VA. 2087; 29 CFR part 1983; Contract Administration (MSHA) Directorate of Disputes Act, 41 U.S.C. 601 et seq.; 41 Educational Policy and Development; NOTIFICATION PROCEDURE: CFR part 29–60; 48 CFR 2933.203.70; U.S. Department of Labor, Beaver, WV. Inquiries should be mailed to the Contract Work Hours and Safety CATEGORIES OF INDIVIDUALS COVERED BY THE System Manager. Standards Act, 40 U.S.C. 327 et seq.; 29 SYSTEM: CFR part 6; Copeland Act, 40 U.S.C. RECORD ACCESS PROCEDURES: Educational Policy and Development 276c; 29 CFR part 6; Corporate and (EPD), Education and Training A request for access should be mailed Criminal Fraud Accountability Act, specialists. to the System Manager. Title VIII of the Sarbanes Oxley Act, 18 U.S.C. 1514A; 29 CFR part 1980; Davis- CATEGORIES OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES: Bacon Act, as amended, 40 U.S.C. 276a– The records in this system include the A petition for amendment should be 276a–7; 29 CFR part 6; Debt Collection mine identification number, mine name, mailed to the System Manager. Act of 1982, 31 U.S.C. 3711(f); 29 CFR name and MSHA Individual part 20; Dodd-Frank Wall Street Reform RECORD SOURCE CATEGORIES: Identification Number (MIIN) of an and Consumer Protection Act, 12 U.S.C. instructor, and the education and Information contained in this system 5567; 29 CFR part 1985; Title IX of the training personnel tracking information is obtained from Educational Policy and Education Amendments of 1972, 20 such as training specialist’s name, types Development’s Education and Training U.S.C. 1682; 29 CFR part 34; Employee of activities conducted, and time spent Specialists. Polygraph Protection Act of 1988, 29 on activities. U.S.C. 2005; 29 CFR part 801, subpart E; SYSTEM EXEMPTED FROM CERTAIN PROVISIONS Employee Retirement Income Security AUTHORITY FOR MAINTENANCE OF THE SYSTEM: OF THE ACT: Act of 1974, 29 U.S.C. 1132 and 1135; 29 U.S.C. 557a. None. 29 CFR parts 2560 and 2570; Energy

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Reorganization Act of 1974, as Rehabilitation Act of 1973, as amended, DISCLOSURE TO CONSUMER REPORTING amended, 42 U.S.C. 5851; 29 CFR part 29 U.S.C. 794; 29 CFR part 32; AGENCIES: 24; Equal Access to Justice Act, 5 U.S.C. Reorganization Plan No. 14 of 1950; and None. 504; 29 CFR part 16; E.O. No. 11,246, as 29 CFR part 6; Rules of Practice and POLICIES AND PRACTICES FOR STORING, Procedure for Administrative Hearings amended, 3 CFR 339 (1964–1965 RETRIEVING, ACCESSING, RETAINING, AND Comp.) reprinted in 42 U.S.C. 2000e Before the Office of Administrative Law DISPOSING OF RECORDS IN THE SYSTEM: app.; 41 CFR parts 60–1 and 60–30; Fair Judges, 29 CFR part 18; Safe Drinking Labor Standards Act of 1938, as Water Act, 42 U.S.C. 300j–9(i); 29 CFR STORAGE: amended, 29 U.S.C. 211(d); 29 CFR part part 24; Single Audit Act of 1984, 31 Records are stored electronically. U.S.C. 7505; OMB Circular Nos. A–128 530, subpart E; Fair Labor Standards Act RETRIEVABILITY: of 1938, as amended, 29 U.S.C. 214(c); and A–110; 29 CFR part 96, subpart Files are retrievable by case number 29 CFR part 525; Fair Labor Standards 96.6; Seaman’s Protection Act, 46 U.S.C. 2114; 29 CFR part 1986; Social Security and other searchable fields such as Act of 1938, as amended, 29 U.S.C. name of the party. 216(e); 29 CFR part 580; Fair Labor Act, 42 U.S.C. 503; 20 CFR part 601; Standards Act of 1938, as amended, 29 Solid Waste Disposal Act, 42 U.S.C. SAFEGUARDS: U.S.C. 218(C), as added by Affordable 6971; 29 CFR part 24; Surface Access is by authorized personnel Care Act of 2010, P.L. 111–148, 1558; Transportation Assistance Act, 49 only. Computer security safeguards are Title IV of the Federal Mine Safety and U.S.C. 31105; 29 CFR part 1978; Toxic used for electronically stored data Health Act of 1977, as amended, 33 Substances Control Act, 15 U.S.C. 2622; Printed extracts are destroyed when the U.S.C. 901 et seq.; 20 CFR parts 410, 29 CFR part 24; Vietnam Era Veterans report is no longer needed. 718, 725 and 727; Federal Railroad Readjustment Assistance Act, as Safety Act, 49 U.S.C. 20109; 29 CFR part amended, 38 U.S.C. 4211, 4212; 41 CFR RETENTION AND DISPOSAL: 1982; Federal Unemployment Tax Act, part 60–250, subpart B; Wagner-Peyser Records are retained for 50 years, in 26 U.S.C. 3303(b)(3), 3304(c); Federal Act, as amended, 29 U.S.C. 49 et seq.; accordance with Records Schedule Unemployment Tax Act (addressing 20 CFR part 658; Walsh-Healey Public Number N1–074–09–02. agreements under the Trade Act of 1974, Contracts Act, as amended, 41 U.S.C. SYSTEM MANAGER(S) AND ADDRESS: as amended), 26 U.S.C. 3302(c)(3); 20 38; 41 CFR part 50–203; Wendell H. CFR part 617; Federal Water Pollution Ford Aviation Investment and Reform Director of Program Operations, U.S. Control Act, 33 U.S.C. 1367; 29 CFR part Act for the 21st Century, 49 U.S.C. Department of Labor, Office of 24; FDA Food Safety Modernization 42121; 29 CFR part 1979; Workforce Administrative Law Judges (OALJ), 800 Act, 21 U.S.C. 399d; 29 CFR part 1987; Innovation and Opportunity Act, 29 K St. NW., Washington, DC 20001. Immigration and Nationality Act, as U.S.C. 3101 et seq.; Workforce NOTIFICATION PROCEDURES: Investment Act of 1998, 29 U.S.C. 2801 amended, 8 U.S.C. 1101(a)(15)(H), 1184 Inquiries should be mailed to the et seq.; 20 CFR parts 652, 660 through and 1186; 29 CFR part 501, subpart C; System Manager. Immigration and Nationality Act, as 670; 29 CFR part 37; other statutes, amended, 8 U.S.C. 1101(a)(15)(H), 1182, executive orders and regulations RECORD ACCESS PROCEDURES: 1184, 1188, 1288(c); 20 CFR part 655; providing for an ALJ hearing as they A request for access should be mailed Immigration and Nationality Act, as may become applicable in the future. to the System Manager. amended, 8 U.S.C. 1182(a)(5)(A); 20 PURPOSE(S): CFR part 656; Labor-Management CONTESTING RECORD PROCEDURES: To maintain the court docket for Reporting and Disclosure Act of 1959, 5 A petition for amendment should be administrative law judge adjudications. U.S.C. 7120; 29 CFR part 458; Longshore mailed to the System Manager. The records and information in the case and Harbor Workers’ Compensation Act, tracking system are used as the court RECORD SOURCE CATEGORIES: 33 U.S.C. 901 et seq. (and its docket system in administrative law Information contained in the system extensions—the Defense Base Act, Outer judge hearings conducted pursuant to 5 is obtained from the Office of Continental Shelf Lands Act, District of U.S.C. 552, 553, 554, 556 and 557 and/ Administrative Law Judge case files. Columbia Workmen’s Compensation or a variety of particular statutes and Act, 36 DC Code 501 et seq., and Non- Executive Orders. The purpose of the SYSTEM EXEMPTED FROM CERTAIN PROVISIONS appropriated Fund Instrumentalities OF THE ACT system is to facilitate the processing of Act); 20 CFR parts 701, 702 and 704; cases and determination of issues in None. McNamara-O’Hara Service Contract Act, hearings and appeals proceedings. as amended, 41 U.S.C. 351 et seq.; 29 DOL/OALJ–2 CFR part 6; Migrant and Seasonal ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM NAME: Agricultural Worker Protection Act, 29 SYSTEM, INCLUDING CATEGORIES OF USERS AND Office of Administrative Law Judges U.S.C. 1813, 1853; 29 CFR part 500, THE PURPOSES OF SUCH USES: Case Files. subpart F; Moving Ahead for Progress in In addition to those universal routine the 21st Century Act, 49 U.S.C. 30171; uses listed in the General Prefatory SECURITY CLASSIFICATION: National Apprenticeship Act, 29 U.S.C. Statement to this document, information None. 50; 29 CFR parts 29 and 30; National may be disclosed to contractors and Transit Systems Security Act of 2007, 6 other Federal agencies, as necessary, for SYSTEM LOCATION: U.S.C. 1142; 29 CFR part 1982; Pipeline the purpose of assisting this agency in Unassigned case files are maintained Safety Improvement Act of 2002, 49 further development and continuing by the Chief Administrative Law Judge U.S.C. 60129; 29 CFR part 1981; maintenance of the system, or hearing- or a District Chief Administrative Law Program Fraud Civil Remedies Act of related functions. Judge. Assigned case files are 1986, 31 U.S.C. 3803; 29 CFR part 22; Since the proceedings conducted by maintained by the Presiding Section 503 of the Rehabilitation Act of the Office of Administrative Law Judges Administrative Law Judge. Files may be 1973, as amended, 29 U.S.C. 793; 41 are public, court docket records are located in the National Office, U.S. CFR part 60–741, subpart B; 504 of the available for public inspection. Department of Labor, Office of

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Administrative Law Judges (OALJ), 800 amended, 3 CFR 339 (1964–1965 Judges, 29 CFR part 18; Safe Drinking K St. NW., Washington, DC 20001, or in Comp.) reprinted in 42 U.S.C. 2000e Water Act, 42 U.S.C. 300j–9(i); 29 CFR district offices. app.; 41 CFR parts 60–1 and 60–30; Fair part 24; Single Audit Act of 1984, 31 Labor Standards Act of 1938, as U.S.C. 7505; OMB Circular Nos. A–128 CATEGORIES OF INDIVIDUALS COVERED BY THE amended, 29 U.S.C. 211(d); 29 CFR part and A–110; 29 CFR part 96, subpart SYSTEM: 530, subpart E; Fair Labor Standards Act 96.6; Seaman’s Protection Act, 46 U.S.C. Claimants, complainants, of 1938, as amended, 29 U.S.C. 214(c); 2114; 29 CFR part 1986; Social Security respondents, and other party litigants in 29 CFR part 525; Fair Labor Standards Act, 42 U.S.C. 503; 20 CFR part 601; cases referred to the OALJ for hearing Act of 1938, as amended, 29 U.S.C. Solid Waste Disposal Act, 42 U.S.C. and decision. 216(e); 29 CFR part 580; Fair Labor 6971; 29 CFR part 24; Surface CATEGORIES OF RECORDS IN THE SYSTEM: Standards Act of 1938, as amended, 29 Transportation Assistance Act, 49 Records may contain claim files; U.S.C. 218(C), as added by Affordable U.S.C. 31105; 29 CFR part 1978; Toxic determinations and referral letters from Care Act of 2010, P.L. 111–148, 1558; Substances Control Act, 15 U.S.C. 2622; the agency with initial claim Title IV of the Federal Mine Safety and 29 CFR part 24; Vietnam Era Veterans development or investigatory Health Act of 1977, as amended, 33 Readjustment Assistance Act, as responsibility; documents proffered as U.S.C. 901 et seq.; 20 CFR parts 410, amended, 38 U.S.C. 4211, 4212; 41 CFR evidence; pleadings, motions, and other 718, 725 and 727; Federal Railroad part 60–250, subpart B; Wagner-Peyser submissions by litigants; Administrative Safety Act, 49 U.S.C. 20109; 29 CFR part Act, as amended, 29 U.S.C. 49 et seq.; Law Judge (ALJ) orders, decisions, and 1982; Federal Unemployment Tax Act, 20 CFR part 658; Walsh-Healey Public orders; hearing transcripts; and other 26 U.S.C. 3303(b)(3), 3304(c); Federal Contracts Act, as amended, 41 U.S.C. documents and information necessary to Unemployment Tax Act (addressing 38; 41 CFR part 50–203; Wendell H. hear and decide cases. agreements under the Trade Act of 1974, Ford Aviation Investment and Reform as amended), 26 U.S.C. 3302(c)(3); 20 Act for the 21st Century, 49 U.S.C. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CFR part 617; Federal Water Pollution 42121; 29 CFR part 1979; Workforce Administrative Procedure Act, 5 Control Act, 33 U.S.C. 1367; 29 CFR part Innovation and Opportunity Act, 29 U.S.C. 553, 554, 556, 557, 571 et seq.; 24; FDA Food Safety Modernization U.S.C. 3101 et seq.; Workforce Age Discrimination Act of 1975, 42 Act, 21 U.S.C. 399d; 29 CFR part 1987; Investment Act of 1998, 29 U.S.C. 2801 U.S.C. 6103; 29 CFR part 34; Americans Immigration and Nationality Act, as et seq.; 20 CFR parts 652, 660 through with Disabilities Act of 1990, 42 U.S.C. amended, 8 U.S.C. 1101(a)(15)(H), 1184 670; 29 CFR part 37; other statutes, 12101 et seq.; 29 CFR part 34; Title VI and 1186; 29 CFR part 501, subpart C; executive orders and regulations of the Civil Rights Act of 1964, 42 U.S.C. Immigration and Nationality Act, as providing for an ALJ hearing as they 2000d–1; 29 CFR part 31; Clean Air Act, amended, 8 U.S.C. 1101(a)(15)(H), 1182, may become applicable in the future. 42 U.S.C. 7622; 29 CFR part 24; 1184, 1188, 1288(c); 20 CFR part 655; PURPOSE(S): Comprehensive Employment and Immigration and Nationality Act, as Training Act, 29 U.S.C. 801–999 (Supp. amended, 8 U.S.C. 1182(a)(5)(A); 20 To maintain the court records for V 1981); 20 CFR part 676 (1990); CFR part 656; Labor-Management public administrative-adjudicative Comprehensive Environmental Reporting and Disclosure Act of 1959, 5 hearings. These records and information Response, Compensation and Liability U.S.C. 7120; 29 CFR part 458; Longshore in these records are used as the court Act of 1980, 42 U.S.C. 9610; 29 CFR part and Harbor Workers’ Compensation Act, record in ALJ hearings conducted 24; Consumer Product Safety 33 U.S.C. 901 et seq. (and its pursuant to 5 U.S.C. 552, 553, 554, 556, Improvement Act of 2008, 15 U.S.C. extensions—the Defense Base Act, Outer and 557 and/or a variety of particular 2087; 29 CFR part 1983; Contract Continental Shelf Lands Act, District of statutes and executive orders. The Disputes Act, 41 U.S.C. 601 et seq.; 41 Columbia Workmen’s Compensation purpose of the system is the CFR part 29–60; 48 CFR 2933.203.70; Act, 36 D.C. Code 501 et seq, and Non- adjudication of cases and determination Contract Work Hours and Safety appropriated Fund Instrumentalities of issues in hearings and appeals Standards Act, 40 U.S.C. 327 et seq.; 29 Act); 20 CFR parts 701, 702 and 704; proceedings. CFR part 6; Copeland Act, 40 U.S.C. McNamara-O’Hara Service Contract Act, 276c; 29 CFR part 6; Corporate and as amended, 41 U.S.C. 351 et seq.; 29 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND Criminal Fraud Accountability Act, CFR part 6; Migrant and Seasonal THE PURPOSES OF SUCH USES: Title VIII of the Sarbanes Oxley Act, 18 Agricultural Worker Protection Act, 29 U.S.C. 1514A; 29 CFR part 1980; Davis- U.S.C. 1813, 1853; 29 CFR part 500, In addition to the universal routine Bacon Act, as amended, 40 U.S.C. 276a– subpart F; National Apprenticeship Act, uses listed in the General Prefatory 276a–7; 29 CFR part 6; Debt Collection 29 U.S.C. 50; 29 CFR parts 29 and 30; Statement to this document, the Act of 1982, 31 U.S.C. 3711(f); 29 CFR National Transit Systems Security Act Department may disclose relevant and part 20; Dodd-Frank Wall Street Reform of 2007, 6 U.S.C. 1142; 29 CFR part necessary data as follows: and Consumer Protection Act, 12 U.S.C. 1982; Pipeline Safety Improvement Act Official case records, including final 5567; 29 CFR part 1985; Title IX of the of 2002, 49 U.S.C. 60129; 29 CFR part decisions and orders, may be disclosed Education Amendments of 1972, 20 1981; Program Fraud Civil Remedies to the Federal courts and boards that are U.S.C. 1682; 29 CFR part 34; Employee Act of 1986, 31 U.S.C. 3803; 29 CFR part charged with reviewing decisions on Polygraph Protection Act of 1988, 29 22; Section 503 of the Rehabilitation Act appeal. U.S.C. 2005; 29 CFR part 801, subpart E; of 1973, as amended, 29 U.S.C. 793; 41 Information from the official record Employee Retirement Income Security CFR part 60–741, subpart B; 504 of the may be disclosed to the parties or their Act of 1974, 29 U.S.C. 1132 and 1135; Rehabilitation Act of 1973, as amended, attorneys or their non-attorney 29 CFR parts 2560 and 2570; Energy 29 U.S.C. 794; 29 CFR part 32; representatives in matters pending Reorganization Act of 1974, as Reorganization Plan No. 14 of 1950; and before the OALJ. Information from case amended, 42 U.S.C. 5851; 29 CFR part 29 CFR part 6; Rules of Practice and files may also be disclosed pursuant to 24; Equal Access to Justice Act, 5 U.S.C. Procedure for Administrative Hearings the Freedom of Information Act (FOIA), 504; 29 CFR part 16; E.O. No. 11,246, as Before the Office of Administrative Law 5 U.S.C. 552.

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ALJ decisions and orders and other RECORD ACCESS PROCEDURES: Safety and Health Act of 1970 (PL 91– selected orders are public agency Individuals wishing to request access 596), Executive Order 12196; Federal records and are released to the public, to their records should send a written, Employees’ Compensation Act, as for the purpose of creating a body of signed request to the System Manager. amended (codified in 5 U.S.C. 8101 et legal precedent which serves to guide seq.), and to related regulations in Title CONTESTING RECORD PROCEDURES: the public regarding the statutes over 20, Code of Federal Regulations (CFR), which the OALJ exercises jurisdiction. Individuals wishing to petition for an Part 10; DOL Secretary’s Order 5–2009. Final decisions and orders and other amendment to their records should send selected orders are available on the a written, signed request to the System PURPOSE(S): agency’s internet Web site at Manager. This system is used (a) to provide an information source for compliance with www.oalj.dol.gov and may be sent to RECORD SOURCE CATEGORIES: commercial publishing companies for the Occupational Safety and Health Act; Records may include information (b) to provide a documented record of publication in paper form and over the submitted by the agency with initial internet. They are also available for job related accidents, injuries, and claims development or investigatory illnesses for the purpose of measuring public inspection at the OALJ’s reading responsibility, claimants, complainants, room. safety and health programs’ respondents, and other parties to the effectiveness; (c) to provide summary DISCLOSURE TO CONSUMER REPORTING case, amicus curiae, ALJs involved in a data of accident, injury and illness AGENCIES: case, the court reporter, and in the case information to Departmental agencies in of remanded cases, the administrative- None. a number of formats for analytical appellate body or Federal court. POLICIES AND PRACTICES FOR STORING, purposes in establishing programs to RETRIEVING, ACCESSING, RETAINING, AND SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS reduce or eliminate loss producing DISPOSING OF RECORDS IN THE SYSTEM: OF THE ACT: hazards or conditions; (d) to provide STORAGE: None. summary listings of individual cases to Departmental agencies to ensure that all Files are stored electronically and/or OASAM—DOL Office of the Assistant work-related injury/illness cases are on paper. Secretary for Administration and Management Systems of Records reported through the SHIMS; and (e) to RETRIEVABILITY: use as a reference when adjudicating Retrieved by case number or name of DOL/OASAM–4 tort and employee claims. party. SYSTEM NAME: ROUTINE USES OF RECORDS MAINTAINED IN THE SAFEGUARDS: Safety and Health Information SYSTEM, INCLUDING CATEGORIES OF USERS AND Access by authorized personnel only. Management System (SHIMS). PURPOSES OF SUCH USES: Computer security safeguards are used None, except for those universal SECURITY CLASSIFICATION: for electronically stored data and locked routine uses listed in the General locations for paper files. None. Prefatory Statement to this document. SYSTEM LOCATION: RETENTION AND DISPOSAL: DISCLOSURE TO CONSUMER REPORTING AGENCIES: In cases where the OALJ is the official a. Office of Worker Safety and Health, custodian, inactive case files are OASAM, U.S. Department of Labor, 200 None. Constitution Avenue NW., Washington, retained for three years before being sent POLICIES AND PRACTICES FOR STORING, DC 20210; to a Federal Records Center. The Federal RETRIEVING, ACCESSING, RETAINING, AND b. DOL regional offices; Records Center retains the files for an DISPOSING OF RECORDS IN THE SYSTEM: c. A copy of the modified CA–1/CA– additional 15 years before they are 2 Form used by the Office of Workers’ STORAGE: authorized for destruction, except for Compensation Programs (OWCP) and Files are stored electronically and/or certain cases designated as precedent the Form 301 used by the Occupational on paper. setting, which become permanent Safety and Health Administration records. In cases where OALJ is not the RETRIEVABILITY: (OSHA) may be reproduced and official custodian, for example matters Files are retrieved by claimant’s last retained in the office of the supervisor relating to Black Lung and Longshore name, social security number, and who files the form. (and extensions) cases, the official file is employee category (DOL employee or transferred to the appropriate federal CATEGORIES OF INDIVIDUALS COVERED BY THE Job Corps student) and SHIMS Incident custodial agency. When a case is SYSTEM: Claim Number (ICN). appealed, the case file is forwarded to DOL employees, Job Corps students SAFEGUARDS: the appropriate administrative appellate and Contractors involved in agency, such as the Benefits Review occupationally related accidents, Access by authorized personnel only. Board, or the Administrative Review injuries and illnesses. (SHIMS host Computer security safeguards are used Board. other Federal agencies, and their for electronically stored data and locked employees would be included in locations for paper files. SYSTEM MANAGER(S) AND ADDRESS: coverage as well.) RETENTION AND DISPOSAL: Director of Program Operations, U.S. Department of Labor, Office of CATEGORIES OF RECORDS IN THE SYSTEM: All workers’ compensation records Administrative Law Judges, 800 K St. Reports of on-the-job accidents, contained in SHIMS should be disposed NW., Washington, DC 20001. injuries, and illnesses generated as a of in accordance with applicable records result of filing forms CA–1, CA–2, and schedules under General Records NOTIFICATION PROCEDURE: OSHA Form 301. Schedule (GRS) 1.31. All OSHA 301 Inquiries regarding the existence of records contained in SHIMS should be records should be in the form of a AUTHORITY FOR MAINTENANCE OF THE SYSTEM: disposed of in accordance with written, signed request to the System 29 U.S.C. 651 et seq., 29 CFR part applicable records schedules under GRS Manager at the above address. 1960, 5 U.S.C. 7902, the Occupational 1.34.

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SYSTEM MANAGER(S) AND ADDRESS: otherwise counseled regarding alcohol b. Except where the records are Director, Office of Worker Safety and or drug abuse or other emotional health covered by the Confidentiality of Health, OASAM, U.S. Department of issues by an EAP counselor responsible Alcohol and Drug Abuse Patient Labor, 200 Constitution Avenue NW., for providing services to DOL Records regulation, 42 CFR part 2, Washington, DC 20210. employees or their family members. records and information in these records may be: NOTIFICATION PROCEDURE: CATEGORIES OF RECORDS IN THE SYSTEM: i. Disclosed to the Department of Inquiries should be mailed to the Records in this system include Justice when: (A) DOL or any System Manager. documentation of visits to counselors component thereof; or (B) any employee designated by the agency to provide of the agency in his or her official RECORD ACCESS PROCEDURES: EAP services (regardless of whether the capacity; or (C) the United States A request for access should be mailed counselors are employed by the Federal, Government, is a party to litigation or to the System Manager. state, or local government, or by a has an interest in such litigation, and by CONTESTING RECORD PROCEDURES: private sector or community careful review, the agency determines organization); problem assessments; that the records are both relevant and A petition for amendment should be counseling; recommendations and/or necessary to the litigation, and the use mailed to the System Manager. referrals for treatment and/or of such records by the Department of RECORD SOURCE CATEGORIES: rehabilitation; client cooperation with Justice is for a purpose that is Information contained in this system those recommendation and/or referrals; compatible with the purpose for which is obtained from: progress; and other notes or records of the agency collected the records. a. The employee (or someone acting discussions held with the client made ii. Disclosed in a proceeding before a court or adjudicative body, when: (A) on his/her behalf); by the counselor. Additionally, records b. Witness (if any); in this system may include DOL or any component thereof; or (B) c. Employing agency (supervisor or documentation of the therapeutic or any employee of the agency in his or her comp specialist); rehabilitative work performed by a official capacity; or (C) any employee of d. CA–1 and CA–2, forms used by private therapist or a therapist at a the agency in his or her individual OWCP; and/or Federal, State, local government, or capacity; or (D) the United States e. Form 301 used by OSHA. private organization. If the client was Government, is a party to litigation or referred to the EAP by a supervisor due has an interest in such litigation, and by SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS to work performance or conduct careful review, the agency determines OF THE ACT problems, the record may also contain that the records are both relevant and None. information regarding such matters. necessary to the litigation, and that the use of such records is a purpose that is DOL/OASAM–5 When the client was referred to the EAP because of a positive drug test, required compatible with the purpose for which SYSTEM NAME: by DOL’s drug-free workplace plan, the the agency collected the records. c. Where the records are covered by Employee Assistance Program (EAP) record will also contain information the Confidentiality of Alcohol and Drug Records. about substance abuse assessment, treatment, aftercare, and substance use Abuse Patient Records regulation, 42 SECURITY CLASSIFICATION: monitoring results. CFR part 2, records and information in None. these records may be used: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: i. To disclose, in accordance with 42 SYSTEM LOCATION: 5 U.S.C. 7361, 7362, 7901, 7904; 44 CFR 2.51(a), patient identifying The Employee Assistance Program U.S.C. 3101. information to medical personnel who (EAP), headquartered in the Human have a need for the information about a Resources Center, Office of the Assistant PURPOSE(S): patient for the purpose of treating a Secretary for Administration and These records are used to document condition which poses an immediate Management (OASAM), U.S. the nature and extent of the client’s threat to health of any person and which Department of Labor (DOL), 200 problem; the short-term problem requires immediate medical Constitution Avenue NW., Washington, solving/counseling, recommendations intervention. DC 20210, and offices of designated EAP and/or referrals for treatment and/or ii. To disclose patient identifying service providers located elsewhere in rehabilitation made by the EAP; and the information to medical personnel of the the Washington metropolitan area and extent of the client s participation in, Food and Drug Administration (FDA) Department’s regions. and the results of treatment or who assert a reason to believe that the Note: DOL may elect to use, under an rehabilitation in community or private health of any individual may be interagency agreement or other sector programs; and any follow-up threatened by an error in the contractual arrangement, the counseling necessary. manufacture, labeling, or sale of a staff of another Federal, state, or local product under FDA jurisdiction, and government, or private or community ROUTINE USES OF RECORDS MAINTAINED IN THE that the information will be used for the SYSTEM, INCLUDING CATEGORIES OF USERS AND organization. This system does not cover exclusive purpose of notifying patients THE PURPOSES OF SUCH USES: EAP records of DOL employees (current or their physicians of potential dangers. or former) or their family members that a. DOL may elect to enter into (See 42 CFR 2.51(b)). are maintained by other Federal interagency agreements or other iii. To disclose patient information agencies. contractual arrangements with other when authorized by an order of a court Federal agencies, private organizations of competent jurisdiction in accordance CATEGORIES OF INDIVIDUALS COVERED BY THE or individuals for the purpose of with 42 CFR 2.61; SYSTEM: providing EAP services for DOL iv. To disclose information to a DOL employees or their family employees and their family members. Federal, State or local law enforcement members, who have been assessed, Relevant client records will be disclosed authority that is directly related to a referred for treatment/rehabilitation or to these providers. patient’s commission of a crime

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committed on the premises of the records from one EAP contractor to SYSTEM MANAGER(S) AND ADDRESS: program or against any program another. OASAM may also contract with The Employee Assistance Program personnel or to a threat to commit such either a private organization or other Administrator, Safety and Health a crime. (See 42 CFR 2.12(a)(5)); Federal agency to destroy these records. Center, U.S. Department of Labor, 200 v. To disclose information to State or The personnel of these record Constitution Avenue NW., Washington, local law enforcement authorities on destruction organizations or agencies DC 20210. incidents of suspected child abuse or may have access to the records at the neglect. (See 42 CFR 2.12(c)(6); end of their period of maintenance for NOTIFICATION PROCEDURE: vi. To disclose the fact of a minor’s the purpose of transferring records from Inquiries should be mailed to the application for treatment to the minor’s the EAP location to a destruction site System Manager. parent or guardian where State law and subsequently destroying the RECORD ACCESS PROCEDURES: requires parental consent. (See 42 CFR records. 2.14(c)); A request for access should be mailed vii. To disclose to a minor’s parent or b. Physical Safeguards: All paper to the System Manager. guardian, facts relevant to reducing a records are stored in metal filing CONTESTING RECORD PROCEDURES: threat to the life or physical wellbeing cabinets equipped with at least of any individual, if the minor lacks combination locks and preferably A petition for amendment should be capacity for rational choice (See 42 CFR locking crash bars. These file cabinets mailed to the System Manager. are in secured areas, accessible only to 2.14(d); Note: I’ve never seen these RECORDS SOURCE CATEGORIES: the EAP staff outlined above, and are items in a SORN; Information contained in this system viii. To disclose to a Qualified Service locked when not in use. These records of records comes from the individual to Organization (QSO), in accordance with are always maintained separate from whom it applies, the supervisor of the 42 CFR 2.12(c)(4), that information other systems of record. Computers individual if the individual was referred needed by the QSO to provide services containing records are discrete from to the EAP by a supervisor, the staff of to the program; other computer systems and/or are the EAP, other therapists or ix. To disclose patient identifying password protected. Computers are also organizations providing treatment and/ information for the purpose of stored in secured areas, accessible only or rehabilitation, and other sources conducting scientific research under the to the EAP staff outlined above. whom the EAP believes may have circumstances set forth in 42 CFR 2.52; c. Procedural Safeguards: All persons information relevant to treatment of the x. To disclose patient identifying having access to these records shall individual. information for audit and evaluation already have been trained in the proper purposes under the circumstance set handling of records covered by the SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS forth in 42 CFR 2.53. Privacy Act and 42 CFR part 2 OF THE ACT: DISCLOSURE TO CONSUMER REPORTING (Confidentiality of Alcohol and Drug None. Abuse Patient Records). These acts AGENCIES: DOL/OASAM–7 None. restrict disclosures to unique situations, such as threats of physical harm, SYSTEM NAME: POLICIES AND PRACTICES FOR STORING, medical emergencies, and suspected Employee Medical File System RETRIEVING, ACCESSING, AND RETAINING AND child abuse, except where the client has Records (Not Job Related). DISPOSING OF RECORDS IN THE SYSTEM: consented in writing to such disclosure. STORAGE: Clients of the EAP will be informed in SECURITY CLASSIFICATION: Files are stored electronically and/or writing of the confidentiality provisions. None. Secondary disclosure of released on paper. SYSTEM LOCATION: information is prohibited without client RETRIEVABILITY: consent. For current employees, records are Records are retrieved by a case code located in a health unit or dispensary of number, unique to the client utilizing RETENTION AND DISPOSAL: the Federal Occupational Health (FOH), the program. These numbers are cross- U.S. Public Health Service, Department Records are retained for three (3) indexed by name. of Health and Human Services, or in a years after the client’s last contact with health unit or dispensary of another SAFEGUARDS: the EAP, or until any relevant litigation Federal or private sector entity which a. Authorized Users: Access to these is resolved, or any periodic evaluation provides health services, under an records is limited to EAP reports required by the U.S. Office of interagency agreement or other Administrators who work directly with Personnel Management, DOL, or other contractual arrangement, to DOL clients of the program and their authorities are completed, in accordance employees. Medical records maintained immediate staffs (including counselors, with http://www.archives.gov/records- by one of the latter entities may be secretaries, and contract or consortia mgmt/grs/grs01.html (item #26). Some considered the property of the entity administrators, counselors or OASAM EAPs provide substance abuse providing care to the DOL employee; secretaries). OASAM EAP evaluations as part of Federal Drug-Free however, records maintained by FOH Administrators as well as EAP Workplace Program. These records will are considered the property of DOL. Administrators and Coordinators from be retained for five years after contact For former employees, most records other Federal agencies who contract with the program has ceased or any will be located in an Employee Medical with OASAM, whether or not they litigation is completed. Individual states Folder (EMF) stored at the National directly provide clinical services, may may require longer retention. The rules Personnel Records Center operated by have access to the records for the in this system notice should not be the National Archives and Records purposes of program evaluation, construed to authorize any violation of Administration (NARA). Agencies may destroying records at the end of the such state laws that have greater retain some records on former period of maintenance, and transferring restrictions. employees for a limited time.

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CATEGORIES OF INDIVIDUALS COVERED BY THE documents related to the reasons for Government, is a party to litigation or SYSTEM: testing or other aspects of test results; has an interest in such litigation, and by Individuals covered are those of the d. Reports of on-the-job injuries and careful review, the agency determines following who have received voluntary medical records, forms, and reports that the records are both relevant and employee health services provided by generated as a result of the filing of a necessary to the litigation, and that the the agency under the authority of 5 claim for Workers Compensation, use of such records is a purpose that is U.S.C. 7901: whether the claim is accepted or not. compatible with the purpose for which a. Current and former DOL employees (The official compensation claim file is the agency collected the records. as defined in 5 U.S.C. 2105; not covered by the OPM system; rather, c. Used to refer information required b. DOL contract employees and other it is part of DOL s Office of Workers by applicable law to be disclosed to a visitors (including minors and Compensation Program (OWCP) system Federal, State, or local public health employees of other Federal agencies) of records); service agency, concerning individuals who may have received emergency care e. All other medical records, forms, who have contracted certain from the health unit or dispensary. and reports created on an employee communicable diseases or conditions. Such information is used to prevent CATEGORIES OF RECORDS IN THE SYSTEM: during his/her period of employment, including any retained on a temporary further outbreak of the disease or This system is comprised of records basis and those designated for long-term condition. developed as a result of the provision of retention (i.e., those retained for the d. Disclosed to the appropriate voluntary employee health services entire duration of Federal service and Federal, State, or local agency offered by the agency under the for some period of time after), except responsible for investigation of an authority of 5 U.S.C. 7901. These that, records maintained by an agency accident, communicable disease, records contain the following dispensary are included in this system medical condition, or injury as required information: of records only when they are the result by pertinent legal authority. a. Medical history and other of a condition of employment or related e. Disclosed to the OWCP information biographical data on those employees to an on-the-job occurrence including, in connection with a claim for benefits requesting voluntary periodic health for example, records of the specialized filed by an employee. examinations; health services made available to f. Disclosed to contractors providing b. Test reports and medical diagnoses investigative personnel of the Wage- medical or health counseling services to based on voluntary periodic health Hour Division, under interagency Department of Labor employees when examinations or voluntary health agreement between PHS and DOL s such contractors have a need for the screening program tests (tests for single Employment Standards Administration. information in connection with their medical conditions or diseases); services. This would include medical or c. History of complaint, diagnosis, AUTHORITY FOR MAINTENANCE OF THE SYSTEM: health personnel and employee and treatment of injuries and illnesses 5 U.S.C. 7901 et seq., 5 CFR 293, and assistance program (EAP) counselors. cared for by the health unit or 5 CFR 297. dispensary; DISCLOSURE TO CONSUMER REPORTING d. Vaccination records. PURPOSE(S): AGENCIES: Note: Listed below are other types of These records document the None. medical records which are not covered utilization and provision of voluntary POLICIES AND PRACTICES FOR STORING, by this system of records. Rather, they employee health services authorized by are covered by a government-wide RETRIEVING, ACCESSING, RETAINING, AND 5 U.S.C. 7901. DISPOSING OF RECORDS IN THE SYSTEM: system of records (OPM/GOVT–10), which is managed by the U.S. Office of ROUTINE USES OF RECORDS MAINTAINED IN THE STORAGE: Personnel Management (OPM), even SYSTEM, INCLUDING CATEGORIES OF USERS AND Files are stored electronically and/or though the records are not in OPM’s THE PURPOSES OF SUCH USES: on paper. physical custody. The routine uses of The records and information in this RETRIEVABILITY: such records are defined in the Privacy system of records may be used as Act Notice for OPM/GOVT–10. Such follows: Files are retrieved by the individual’s records include: a. Disclosed to the Department of name. a. Medical records, forms, and reports Justice when: (1) DOL or any component SAFEGUARDS: completed or obtained when an thereof; or (2) any employee of the Access by authorized personnel only. individual applies for a Federal job and agency in his or her official capacity; or Computer security safeguards are used is subsequently employed; (3) the United States Government, is a for electronically stored data and locked b. Medical records, forms and reports party to litigation or has an interest in locations for paper files. Records are completed during employment as a such litigation, and by careful review, retained for six (6) years after the date condition of employment, either by the the agency determines that the records of last entry in accordance with OPM/ employing agency or by another State or are both relevant and necessary to the GOVT–10. local government entity, or a private litigation, and the use of such records by sector entity under contract to the the Department of Justice is for a SYSTEM MANAGER(S) AND ADDRESS: employing agency; purpose that is compatible with the Director, Safety and Health Center, c. Records pertaining to and resulting purpose for which the agency collected Office of the Assistant Secretary for from the testing of the employee for use the records. Administration and Management of illegal drugs under Executive Order b. Disclosed in a proceeding before a (OASAM), U.S. Department of Labor, 12564. Such records may be retained by court or adjudicative body, when: (1) 200 Constitution Avenue NW., the agency (e.g., by the agency Medical DOL or any component thereof; or (2) Washington, DC 20210. Review Official) or by a contractor any employee of the agency in his or her laboratory. This includes records of official capacity; or (3) any employee of NOTIFICATION PROCEDURE: negative results, confirmed or the agency in his or her individual A request for access should be mailed unconfirmed positive test results, and capacity; or (4) the United States to the System Manager.

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RECORD ACCESS PROCEDURES: procedures with recognized labor SAFEGUARDS: A request for access should be mailed organizations. Access by authorized personnel only. to the System Manager. Computer security safeguards are used AUTHORITY FOR MAINTENANCE OF THE SYSTEM: for electronically stored data and locked CONTESTING RECORD PROCEDURES: 5 CFR part 771. locations for paper files. A petition for amendment should be PURPOSE(S): mailed to the System Manager. RETENTION AND DISPOSAL: The records are used to process Records are destroyed no sooner than RECORD SOURCE CATEGORIES: grievances submitted by employees for four (4) years but no later than 7 years Information contained in this system personal relief in a matter of concern or after case is closed. (N1 GRS 92–1 item is obtained from: dissatisfaction which is subject to the 30a). a. The individual to whom the control of agency management. information pertains; SYSTEM MANAGER(S) AND ADDRESS: ROUTINE USES OF RECORDS MAINTAINED IN THE b. Laboratory reports and test results; SYSTEM, INCLUDING CATEGORIES OF USERS AND Director, Office of Human Resources c. Medical staff working in the health THE PURPOSES OF SUCH USES: Policy and Accountability, Human unit or dispensary who have examined, Resources Center, U.S. Department of tested, or treated the individual; In addition to the universal routine uses listed in the General Prefatory Labor, 200 Constitution Avenue NW., d. The individual’s co-workers or Washington, DC 20210. supervisors; Statement to this document, the e. The individual’s personal Department may disclose relevant and NOTIFICATION PROCEDURE: physician; and/or necessary data as follows: Individuals submitting grievances f. Other Federal employee health a. To disclose information to any should already be provided with a copy units. source from which additional of the record under the grievance information is requested in the course of process. They may, however, contact the SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS processing a grievance, to the extent personnel office where the action was OF THE ACT: necessary to identify the individual, processed, regarding the existence of None. inform the source of the purpose(s) of such records about them. Such the request, and identify the type of DOL/OASAM–12 individuals must furnish the following information requested. information for their records to be SYSTEM NAME: b. To disclose information to officials located and identified: Administrative Grievance Records. of the Merit System Protection Board or a. Name; the Office of Special Counsel, when b. Approximate date of closing of the SECURITY CLASSIFICATION: requested in connection with appeals, case and kind of action taken; and None. special studies of the civil service and c. Organizational component other merit systems, review of involved. SYSTEM LOCATION: Department rules and regulations, a. Human Resources Center, U.S. investigations of alleged or possible RECORDS ACCESS PROCEDURES: Department of Labor, 200 Constitution prohibited personnel practices, and A request for access should be mailed Avenue NW., Washington, DC 20210; such other functions as may be to the System Manager. and National and Regional Human authorized by law. Resources Offices; c. To disclose information to the CONTESTING RECORD PROCEDURES: b. Office of the Solicitor, U.S. Equal Employment Opportunity A petition for amendment should be Department of Labor, 200 Constitution Commission when requested in mailed to the System Manager. Avenue NW., Washington, DC 20210; connection with investigations into RECORD SOURCE CATEGORIES: and regional offices of the Solicitor. alleged or possible discrimination practices or examination of affirmative Information in this system of records CATEGORIES OF INDIVIDUALS COVERED BY THE is provided by the following: SYSTEM: employment programs. d. To disclose information to the a. The individual on whom the Current or former Department Federal Labor Relations Authority or its records are maintained; employees who have filed grievances General Counsel when requested in b. Testimony of witnesses; under the Department’s administrative connection with investigations of c. Investigative and other employment grievance procedures in accordance allegations of unfair labor practices or records; with 5 CFR part 771 and Departmental matters before the Federal Service d. Decisions by agency officials. Personnel Regulation 771. Impasses Panel. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS CATEGORIES OF RECORDS IN THE SYSTEM: OF THE ACT: DISCLOSURE TO CONSUMER REPORTING The system contains records relating AGENCIES: None. to grievances filed by Department None. employees under administrative DOL/OASAM—17 POLICIES AND PRACTICES FOR STORING grievance procedures and in accordance , SYSTEM NAME: with 5 CFR part 771 and Departmental RETRIEVING, ACCESSING, RETRIEVING, AND DISPOSING OF RECORDS IN THE SYSTEM: Equal Employment Opportunity Personnel Regulation 771. These case Complaint Files. files contain all documents related to STORAGE: interviews and hearings, fact-finder’s Files are stored electronically and/or SECURITY CLASSIFICATION: findings and recommendations, a copy on paper. None. of the original decision, and related correspondence and exhibits, including RETRIEVABILITY: SYSTEM LOCATION: settlement agreements. This system does Records are retrieved by the names of a. Civil Rights Center, OASAM, U.S. not include files and/or records of any the individuals on whom they are Department of Labor, 200 Constitution grievance filed under negotiated maintained. Avenue NW., Washington, DC 20210;

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b. Office of the Solicitor, Washington, Executive Order 13164; Executive Order case number. Electronic files are DC; and regional offices of the Solicitor; 13145; 29 CFR 1614; and the Equal retrieved by: Office case number; c. Agency Equal Employment Employment Opportunity Commission’s complainant’s name; fiscal year; current Opportunity (EEO) Managers, (EEOC) Management Directives 110 status of complaint; region code; issue Washington, DC and regional offices. (Complaint Processing) and 715 code; basis code; agency code; class (Effective Affirmative Programs). action; relief code; EOS identification; CATEGORIES OF INDIVIDUALS COVERED BY THE investigator identification. SYSTEM: PURPOSE(S): Individuals, classes of individuals, or These records are used to process, SAFEGUARDS: representatives designated to act on investigate and resolve Equal Access by authorized personnel only. behalf of Department employees, former Employment Opportunity complaints Computer security safeguards are used employees, or applicants for within the Department. for electronically stored data and locked employment who have consulted with ROUTINE USES OF RECORDS MAINTAINED IN THE locations for paper files. an Equal Employment Opportunity SYSTEM, INCLUDING CATEGORIES OF USERS AND RETENTION AND DISPOSAL: (EEO) counselor and/or who have filed THE PURPOSES OF SUCH USES: Records are destroyed 4 years after a formal complaint alleging The records in the complaint file are resolution of case. (N1 GRS 80 9 item 1) discrimination on the basis of race, classified into three categories: color, religion, sex (including gender Correspondence, investigative, and SYSTEM MANAGER(S) AND ADDRESS: identity and pregnancy), national origin, transcripts. In addition to the universal disability, age, genetic information, Director, Civil Rights Center, OASAM, routine uses listed in the General U.S. Department of Labor, 200 sexual orientation, parental status and/ Prefatory Statement to this document, or any basis covered by Executive Order Constitution Avenue NW., Washington, records that are relevant and necessary DC 20210. 11478, because of a determination, may be disclosed as follows: decision, action, or non-action a. To responding officials (ROs) or NOTIFICATION PROCEDURE: administered against them by a other witnesses consistent with the An individual wishing to inquire departmental official, as well as instructions in the Equal Employment whether this system of records contains individuals alleging reprisal for having Opportunity Commission’s (EEOC’s) non-exempt information about him/her previously participated in EEO activity. Complaint Processing Manual which should contact the System Manager. CATEGORIES OF RECORDS IN THE SYSTEM: provides that during the investigative Individuals must furnish in writing the Records include information and/or process witnesses may be given access following information for their records documents pertaining to pre-complaint to information and documents in the to be located and identified: As processing, informal resolutions, formal correspondence files and the appropriate, their full name, the name of complaints, and investigations of investigative file where the investigator the employing agency and/or the agency complaints. These records contain determines that the disclosure of in which the situation arose if different complainants’ names; addresses; job information or documents is necessary than the employing agency, titles and descriptions, and dates of to obtain information from the witness. approximate date of filing complaint, employment; agencies involved; If the Department issues a final decision region of complaint, complaint case counselors’ reports; initial and on the complaint rejecting the number, and the kind(s) of action(s) supplemental allegations; letters and complainant’s allegations, ROs or other taken. witnesses may not have access to the notices to individuals and organizations RECORD ACCESS PROCEDURES: involved in the processing of the complaint file. If the Department takes Individuals wishing to request access complaint; materials placed into the or proposes adverse action against an to their records should contact the record to support or refute the alleged RO or other witness, only the records System Manager as indicated in the decisions; determination or actions upon which the decision is based, Notification Procedure section above. taken; statements of witnesses; related without deletions, must be made available for his or her review. correspondence; investigative reports; CONTESTING RECORD PROCEDURES b. To Federal agencies with : instructions on actions to be taken in jurisdiction over a complaint, including A petition for amendment shall be order to comply with the provisions of the EEOC, the Office of Personnel addressed to the System Manager and a decision; opinions; recommendations; Management, the Merit Systems must meet the requirements of settlement agreements; and proposed Protection Board, the Office of Special Department’s Privacy Act regulations at and final decisions. Counsel, and the Federal Labor 29 CFR 71.1 and 71.9. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Relations Authority, for investigatory, RECORD SOURCE CATEGORIES: conciliation or enforcement purposes. Secretary’s Order 1–2004; Title VII of An individual to whom the record the Civil Rights Act of 1964, as c. To a physician or medical official for the purpose of evaluating medical pertains; official documents relating to amended; the Equal Pay Act; the Lilly the processing of a complaint, including Ledbetter Fair Pay Act of 2009; the Age documents in complaints of discrimination on the basis of disability. the informal and formal allegations, and Discrimination in Employment Act of appeals of departmental decisions; and 1967, as amended; the Rehabilitation POLICIES AND PRACTICES FOR STORING, respondent agency officials, employees, Act of 1973, as amended; the Americans RETRIEVING, ACCESSING, RETAINING AND and other witnesses. with Disabilities Act Amendments Act DISPOSING OF RECORDS IN THE SYSTEM: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS of 2008; the Genetic Information STORAGE: OF THE ACT: Nondiscrimination Act of 2008; the Files are stored electronically and/or Civil Service Reform Act of 1978; the on paper. Under the specific exemption Civil Rights Act of 1991; the No FEAR provided by 5 U.S.C. 552a(k)(2), this Act; Executive Order 11478, as RETRIEVABILITY: system of records is exempted from the amended; Executive Order 11375, as Paper files are indexed by following provisions of the Privacy Act: amended; Executive Order 13163; complainant’s name and by the office (c)(3), (d), (e)(l), (e)(4)(G), (H), and (I),

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and (f). Release of information from the PURPOSE(S): Resources Center, U.S. Department of complaint file to the complainant may To process an employee’s grievance Labor, 200 Constitution Avenue NW., be denied in anticipation of a civil filed under a negotiated grievance Washington, DC 20210. action or proceeding, in instances where procedure, or an unfair labor practice NOTIFICATION PROCEDURE: premature release of documents could charge filed by an employee or union. hamper the decision-making process, Inquiries should be mailed to the where the release of personal ROUTINE USES OF RECORDS MAINTAINED IN THE System Manager. SYSTEM, INCLUDING CATEGORIES OF USERS AND information may result in an invasion of THE PURPOSES OF SUCH USES: RECORD ACCESS PROCEDURES: personal privacy, and where release of In addition to the universal routine A request for access should be mailed confidential statements could lead to uses listed in the General Prefatory to the System Manager. intimidation or harassment of witnesses Statement to this document, records that and impair future investigations by are relevant and necessary may be CONTESTING RECORD PROCEDURES: making it more difficult to collect disclosed to: A petition for amendment should be similar information. a. Officials of the Merit System mailed to the System Manager. Protection Board or the Office of Special DOL/OASAM–19 RECORD SOURCE CATEGORIES: Counsel, when requested in connection SYSTEM NAME: with appeals, special studies of the civil Information contained in this system Negotiated Grievance Procedure and service and other merit systems, review is obtained from individual employees Unfair Labor Practice Files. of Department rules and regulations, who have filed grievances and charges, investigations or alleged or possible employee/supervisor interviews, SECURITY CLASSIFICATION: investigative and employment records, None. prohibited personnel practices, and such other functions as may be and findings of arbitrators and other SYSTEM LOCATION: authorized by law. tribunals. a. Human Resources Center, U.S. b. The Equal Employment SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Department of Labor, 200 Constitution Opportunity Commission when OF THE ACT: Avenue NW., Washington, DC 20210; requested in connection with Under the specific exemption and National and Regional personnel investigations into alleged or possible provided by 5 U.S.C. 552a(k)(2), this offices. discrimination practices or examination system of records is exempted from the b. Office of the Solicitor, U.S. of affirmative employment programs. following provisions of the Privacy Act: Department of Labor, 200 Constitution c. The Federal Labor Relations (c)(3), (d), (e)(l), (e)(4)(G), (H), and (I), Avenue NW., Washington, DC 20210; Authority or its General Counsel when and (f). Release of information from the and Regional offices of the Solicitor. requested in connection with complaint file to the complainant may investigations of allegations of unfair be denied in anticipation of a civil CATEGORIES OF INDIVIDUALS COVERED BY THE labor practices or matters before the SYSTEM: action or proceeding, in instances where Federal Service Impasses Panel. premature release of documents could Department employees who have filed d. The union when requested in hamper the decision-making process, grievances under negotiated grievance connection with the union’s where the release of personal procedures, and Department employees representation of the Department information may result in an invasion of or Union/Union representatives (AFGE employee who has filed the grievance or personal privacy, and where release of Local 12, NULI and NCFLL) who have unfair labor practice. filed unfair labor practices charges confidential statements could lead to against the Department. DISCLOSURE TO CONSUMER REPORTING intimidation or harassment of witnesses AGENCIES: and impair future investigations by CATEGORIES OF RECORDS IN THE SYSTEM: None. making it more difficult to collect Records include information relating similar information. to employee grievances filed under POLICIES AND PRACTICES FOR STORING, procedures established by labor- RETRIEVING, ACCESSING, RETAINING, AND DOL/OASAM–20 DISPOSING OF RECORDS IN THE SYSTEM: management negotiations in the SYSTEM NAMES: collective bargaining agreements STORAGE: Personnel Investigation Records between DOL and its three (3) Unions: Files are stored electronically and on The NCFLL, AFGE Local 12 and NULI, paper. SECURITY CLASSIFICATION: and unfair labor practice charges filed RETRIEVABILITY: None, except items or records within under the Federal Service Labor- the system may have national defense/ Management Relations Act. The records Records are retrieved by name and/or case file number. foreign policy classifications up through may include information such as: secret. Employee’s name, grade, job title, SAFEGUARDS: SYSTEM LOCATION: employment history, arbitrator’s Access by authorized personnel only. decision or report, record of appeal to Computer security safeguards are used Director, Security Center (OASAM), the Federal Labor Relations Authority, for electronically stored data and locked U.S. Department of Labor, 200 and a variety of employment and locations for paper files. Constitution Avenue NW, Washington, personnel records associated with a DC, 20210. grievance or charge. RETENTION AND DISPOSAL: Records are destroyed 5 years after CATEGORIES OF INDIVIDUALS COVERED BY THE AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM: expiration of agreement. (NC1–64–77– 5 U.S.C. 7121 for grievances, 5 U.S. 10 item 29a1) a. Current and former employees or 7116 for unfair labor practices, Federal applicants for employment in the Service Labor-Management Relations SYSTEM MANAGER(S) AND ADDRESS: Department. Act and related amendments of 5 U.S.C. Director, Office of Employee and b. Individuals considered for access to 5596(b) for back pay. Labor Management Relations, Human classified information or restricted areas

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and/or security determinations as a. To designated officers and g. To disclose information to the contractors, experts, instructors, and employees of agencies, offices, and Federal Labor Relations Authority or its consultants to Departmental programs. other establishments in the executive, General Counsel when requested in legislative, and judicial branches of the connection with investigations of CATEGORIES OF RECORDS IN THE SYSTEM: Federal Government, and the District of allegations of unfair labor practices or Investigative files and investigative Columbia Government, when such matters before the Federal Service index card files which pertain to agency, office, or establishment Impasses Panel. clearance investigations for Federal conducts an investigation of the employment. These records contain individual for the purpose of granting a DISCLOSURE TO CONSUMER REPORTING AGENCIES: investigative information regarding an security clearance, or for the purpose of individual’s character, conduct, and making a determination of None. behavior in the community where he or qualifications, suitability, or loyalty to POLICIES AND PRACTICES FOR STORING, she lives or lived; arrests and the United States Government, or access RETRIEVING, ASSESSING, RETAINING, AND convictions for violations against the to classified information or restricted DISPOSING OF RECORDS IN THE SYSTEM: law; reports of interviews with present areas. STORAGE: and former supervisors, coworkers, b. To designated officers and Files are stored electronically and/or associates, educators, etc; reports about employees of agencies, offices, and on paper. the qualifications of an individual for a other establishments in the executive, specific position and files and index legislative, and judicial branches of the RETRIEVABILITY: cards relating to adjudication matters; Federal Government, and the District of Files are retrieved by the individual’s reports of inquiries with law Columbia Government, having the name. enforcement agencies, employers, responsibility to grant clearances to educational institutions attended; make a determination regarding access SAFEGUARDS: reports or action after OPM or FBI to classified information or restricted Access by authorized personnel only. Section 8(d) Full Field Investigation; areas, or to evaluate qualifications, Computer security safeguards are used Notices of Security Investigation; and suitability, or loyalty to the United for electronically stored data and locked other information developed from States Government, in connection with locations for paper files. above. performance of a service to the Federal RETENTION AND DISPOSAL: NOTE: This system does not apply to Government under a contract or other records of a personnel investigative nature agreement. Records are retained as follows: that are part of the Office of Personnel c. To the intelligence agencies of the a. Reports of action after OPM or FBI Management’s (OPM) Privacy Act System Department of Defense, the National section 8(d) background investigation OPM/CENTRAL–9, Personnel Investigation Security Agency, the Central are retained for the life of the Records. Access to or amendment of such Intelligence Agency, the Department of investigative file. records must be obtained from OPM. b. Notices of Security Investigations Homeland Security, and the Federal are retained for 20 years. Bureau of Investigation for use in AUTHORITY FOR MAINTENANCE OF THE SYSTEM: intelligence activities. SYSTEM MANAGER(S) AND ADDRESS: Executive Order 10450. d. To Federal agencies as a data Director, Security Center, OASAM, PURPOSE(S): source for management information U.S. Department of Labor, 200 The purposes of this system are: through the production of summary Constitution Avenue NW, Washington, descriptive statistics and analytical a. To provide investigatory DC 20210. studies in support of the functions for information for determination maintained or for related studies. NOTIFICATION PROCEDURE: concerning compliance with Federal Inquiries should be mailed to the personnel regulations and for individual e. To disclose information to officials System Manager. personnel determinations including of the Merit Systems Protection Board, including the Office of the Special suitability and fitness for Federal RECORD ACCESS PROCEDURES: employment, access and security Counsel, when requested in connection with appeals, special studies of the civil A request for access should be mailed clearances, evaluations of qualifications, to the System Manager. loyalty to the U.S. and evaluations of service and other merit systems, review qualifications and suitability for of office rules and regulations, CONTESTING RECORD PROCEDURES: performance of contractual services for investigations of alleged or possible A petition for amendment should be the U. S. Government. prohibited personnel practices, and mailed to the System Manager. b. To document such determinations; such other functions, e.g., as c. To provide information necessary promulgated in 5 U.S.C. 1205 and 1206, RECORD SOURCE CATEGORIES: for the scheduling and conduct of the or as may be authorized by law. Information contained in this system required investigations; f. To disclose information to the Equal was obtained from the following d. To otherwise comply with Employment Opportunity Commission categories of sources: mandates and Executive Order; and when requested in connection with a. Applications and other personnel These records may also be used to investigations into alleged or possible and security forms furnished by the locate individuals for personnel discrimination practices in the Federal individual; research. sector, examination of Federal b. Investigative and other record affirmative employment programs, material furnished by Federal agencies; ROUTINE USES OF RECORDS MAINTAINED IN THE compliance by Federal agencies with c. Notices of personnel actions SYSTEM, INCLUDING CATEGORIES OF USERS AND the Uniform Guideline Employee furnished by Federal agencies; THE PURPOSES OF SUCH USES: Selection Procedures, or other functions d. By personal investigation or written These records and information in vested in the Commission by the inquiry from sources such as employers, these records may be used in disclosing President’s Reorganization Plan No. 1 of educational institutions, references, relevant and necessary information: 1978. neighbors, associates, police

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departments, courts, credit bureaus, the Department itself; Department ROUTINE USES OF RECORDS MAINTAINED IN THE medical records, probation officials, conducted programs; or components of SYSTEM, INCLUDING CATEGORIES OF USERS AND prison officials, newspapers, magazines, State or local governments that exercise THE PURPOSES OF SUCH USES: periodicals, and other publications. responsibilities, regulate, or administer In addition to the universal routine services, programs, or activities uses listed in the General Prefatory SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS (including regulatory activities) relating Statement to this document, records that OF THE ACT: to labor and the workforce. are relevant and necessary may be This system may contain the disclosed as follows: following types of information: CATEGORIES OF RECORDS IN THE SYSTEM: a. To the Equal Employment a. Investigatory material compiled Opportunity Commission, Department solely for the purpose of determining Complainants’ statements of alleged of Justice, Federal Mediation and suitability, eligibility, or qualifications discrimination; respondents’ statements; Conciliation Service, and other Federal for Federal civilian employment. The witnesses’ statements; names and departments and agencies, when Privacy Act, at 5 U.S.C. 552a(k)(5), addresses of complainants and relevant to matters within the permits an agency to exempt such respondents; personal, employment, or jurisdiction of those agencies over a material from certain provisions of the program participation information; complaint, for investigatory, Act. Materials may be exempted to the medical records; conciliation and conciliation, enforcement, or litigation extent that release of the material to the settlement agreements; related purposes. individual whom the information is correspondence; initial and final b. To organizations (and their about would: determinations; other records related to employees) which are subject to CRC i. Reveal the identity of a source who investigations of discrimination jurisdiction under the circumstances furnished information to the complaints. described above, and against whom Government under an express promise complaints in an administrative or AUTHORITY FOR MAINTENANCE OF THE SYSTEM: (granted on or after September 27, 1975) judicial proceeding are filed to the that the identity of the source would be Title VI of the Civil Rights Act of extent necessary to effectively represent in confidence; or 1964, as amended, 42 U.S.C. 2000d to themselves, provided that the privacy of ii. Reveal the identity of a source who, 2000d–4; Section 504 of the persons not a party to the dispute is prior to September 27, 1975, furnished Rehabilitation Act of 1973, as amended, protected. information to the Government under an 29 U.S.C. 794; Title IX of the Education c. To relevant witnesses so that they implied promise that the identity of the Amendments of 1972, as amended, 20 may be given access to information and source would be held in confidence. U.S.C. 1681–1688; the Age documents in the correspondence files b. For all the above reasons the Discrimination Act of 1975, as and the investigative file where the Department hereby exempts this system amended, 42 U.S.C. 6101 et seq.; investigator determines that the from the following provisions of the Section 188 of the Workforce disclosure of information or documents Privacy Act: 5 U.S.C. 552a (c)(3),(d), Investment Act of 1998, 29 U.S.C. 2938; is necessary to obtain information from (e)(1),(e)(4)(G), (H) and (I) and (f). Section 188 of the Workforce Innovation the witness. and Opportunity Act, 29 U.S.C. 3248; d. To the Equal Employment DOL/OASAM–22 Title II, Subpart A, of the Americans Opportunity Commission, the SYSTEM NAME: with Disabilities Act of 1990, as Department of Justice, the Department of Health and Human Services, and Civil Rights Center Discrimination amended, 42 U.S.C. 12131 et seq.; other Federal entities having Complaint Case Files. Executive Orders 13160 and 13166; Secretary’s Order 4–2000; 29 CFR parts responsibility for coordinating civil SECURITY CLASSIFICATION: 31, 32, 33, 35, 36 37, and 38; and 28 rights activities and/or preparing reports None. CFR part 35. to Congress under authorities indicated in this particular notice. SYSTEM LOCATION: PURPOSE(S): POLICIES AND PRACTICES FOR STORING, a. Civil Rights Center, U.S. These records are used to process, RETRIEVING, ACCESSING, RETAINING, AND Department of Labor, 200 Constitution investigate and resolve discrimination DISPOSING OF RECORDS IN THE SYSTEM: Avenue NW., Washington, DC 20210. complaints filed with the Department b. Office of the Solicitor, U.S. STORAGE: against (a) recipients of financial Department of Labor, 200 Constitution Files are stored electronically and/or assistance from the Department, and, in Avenue NW., Washington, DC 20210; on paper. the circumstances described in and regional offices of the Solicitor. ‘‘CATEGORIES OF INDIVIDUALS RETRIEVABILITY: CATEGORIES OF INDIVIDUALS COVERED BY THE COVERED BY THE SYSTEM’’ above, These records are retrieved by various SYSTEM: from other Federal departments and combinations of office case numbers, Individuals, classes of individuals, or agencies; (b) Department conducted complainant’s name, fiscal year, current representatives designated to act on programs or activities; and (c) status of complaint, State, basis code, behalf of individuals, who file components of State and local and program code. governments that exercise complaints against recipients of SAFEGUARDS: financial assistance under Title I of responsibilities, regulate, or administer services, programs, or activities in all Access by authorized personnel only. either the Workforce Investment Act Computer security safeguards are used (WIA) or the Workforce Innovation and programs, services, and regulatory activities relating to labor and the for electronically stored data and locked Opportunity Act (WIOA); One-Stop locations for paper files. Center partners listed in Section 121(b) workforce. of either WIA or WIOA that offer RETENTION AND DISPOSAL: programs or activities through the DISCLOSURE TO CONSUMER REPORTING Records in this system are destroyed AGENCIES: American Job Center system; any other after one to four years. (N1 GRS 92 3 recipients of financial assistance from None. item 25c2).

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SYSTEM MANAGER(S) AND ADDRESS: assignment in a DOL agency under the RECORDS SOURCE CATEGORIES: Director, Civil Rights Center, OASAM, provisions of IPA. Information contained in this system U.S. Department of Labor, 200 is obtained from the assignee and CATEGORIES OF RECORDS IN THE SYSTEM: Constitution Avenue NW., Washington, officials in DOL agencies, State and DC 20210. These records consist of a copy of the local governments, educational individual’s IPA agreement between a institutions, Indian tribal governments NOTIFICATION PROCEDURE: DOL agency and a State or local and other organizations where the Inquiries should be mailed to the government, educational institution, assignee is employed. System Manager. Indian tribal government, or other organization; biographical and SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS RECORD ACCESS PROCEDURES: background information about the OF THE ACT: A request for access should be mailed assignees. None. to the System Manager. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: DOL/OASAM–26 CONTESTING RECORD PROCEDURES: The Intergovernmental Personnel Act A petition for amendment should be of 1970. (5 U.S.C. 3371 through 3376). SYSTEM NAMES: mailed to the System Manager. Frances Perkins Building Parking PURPOSE(S): Management System. RECORD SOURCE CATEGORIES: These records are maintained to Individual complainants; respondent document and track mobility SECURITY CLASSIFICATION: officials, employees, and witnesses; assignments under IPA. None. interrogatories; recipient files and ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM LOCATION: records; and physicians’ and other SYSTEM, INCLUDING CATEGORIES OF USERS AND medical service providers’ records. Office of Facilities Management, THE PURPOSES OF SUCH USES: Frances Perkins Building, 200 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS None, except for those universal Constitution Avenue NW., Washington, OF THE ACT: routine uses listed in the General DC 20210. In accordance with 5 U.S.C. Prefatory Statement to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE 552a(k)(2), investigatory material in this DISCLOSURE TO CONSUMER REPORTING SYSTEM: system of records compiled for law AGENCIES: All individuals assigned or applying enforcement purposes is exempt from None. subsections (c)(3); (d); (e)(l); (e)(4)(G), for assignment of parking privileges in (H), and (I); and (f) of 5 U.S.C. 552a, POLICIES AND PRACTICES FOR STORING, the Frances Perkins Building, provided, however, that if any RETRIEVING, ACCESSING, RETAINING AND Washington, DC. DISPOSING OF RECORDS IN THE SYSTEM: individual is denied any right, privilege, CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: or benefit that he or she would This system includes: name, office otherwise be entitled to by Federal law, Files are stored electronically and/or building and room number, office or for which he or she would otherwise on paper. telephone number, employing agency, be eligible, as a result of the RETRIEVABILITY: home address, federal service maintenance of these records, such computation date, handicap material shall be provided to the Files are retrieved by the name of the individual. certification, automobile license individual, except to the extent that the number, make and year of car, permit disclosure of such material would reveal SAFEGUARDS: numbers (if assigned parking privileges), the identity of a source who furnished Accessed by authorized personnel category of assignment, and office information to the Government with an only. Computer security safeguards are location in/out of zone of special express promise that the identity of the used for electronically stored data and consideration. source would be held in confidence. locked for paper files. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: DOL/OASAM–25 RETENTION: 5 U.S.C. 301. SYSTEM NAMES: Records are retained for a period of three years following the completion of PURPOSE(S): Intergovernmental Personnel Act the assignment in accordance with the (IPA) Assignment Records. To maintain records on individuals applicable Records Schedule. who are assigned or applying for SECURITY CLASSIFICATION: assignment of parking privileges in the SYSTEM MANAGER(S) AND ADDRESS: Frances Perkins Building. None. Director, Human Resource Services SYSTEM LOCATION: Center, U.S. Department of Labor, 200 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND a. In Washington, DC: OASAM, Constitution Avenue NW., Washington, THE PURPOSES OF SUCH USES: Human Resources Center DC 20210. Disclosure of information may be b. OASAM Regional Personnel NOTIFICATION PROCEDURE: Offices. made to other government agencies to Inquiries should be mailed to the compare names of car pool members. CATEGORIES OF INDIVIDUALS COVERED BY THE System Manager. [For verification, the names of car pool SYSTEM: RECORD ACCESS PROCEDURES: members, their office telephone number Current or former State or local A request for access should be mailed and permit numbers will be displayed government agency or educational to the System Manager. within the Frances Perkins Building.] institution employees, employees of Applications for disabled parking shall Indian tribal governments or employees CONTESTING RECORD PROCEDURES: be disclosed to the PHS for medical of other organizations who have A petition for amendment should be review and approval. The names of car completed or are presently on an mailed to the System Manager. pool members, permit number, agency

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and office telephone numbers will be Administration and Management RECORD ACCESS PROCEDURE: provided to the management contractor (OASAM), Security Center (SC), 200 A request for access should be mailed for the sale of permits. Constitution Avenue NW., Washington, to the System Manager. DC 20210. DISCLOSURE TO CONSUMER REPORTING CONTESTING RECORD PROCEDURE: AGENCIES: CATEGORIES OF INDIVIDUALS: A petition for amendment should be None. DOL employees and employees of mailed to the System Manager. contractors doing business with DOL POLICIES AND PRACTICES FOR STORING, RECORD SOURCE CATEGORIES: and individuals requiring access to the RETRIEVING, ACCESSING, RETAINING, AND Information contained in this System DISPOSING OF RECORDS IN THE SYSTEM: DOL. is obtained from DOL employees, STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: employees of contractors doing business Files are stored electronically and/or Records include individual identifiers with DOL and individuals requiring on paper. plus a photographic image of DOL access to the DOL. employees, DOL contractors and RETRIEVABILITY: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS individuals requiring access to the OF THE ACT: Files are retrieved by name or permit department. number. None. AUTHORITY OF MAINTENANCE OF THE SYSTEM: SAFEGUARDS: DOL/OASAM–28 5 U.S.C. 301 Access by authorized personnel only. SYSTEM NAMES: Computer security safeguards are used PURPOSE(S): Incident Report/Restriction Notice. for electronically stored data and locked To maintain records on the locations for paper files. identification of persons to be rightfully SECURITY CLASSIFICATION: None. RETENTION AND DISPOSAL: admitted to DOL facilities.

Records are retained while the ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM LOCATION: assignments are current and are SYSTEM, INCLUDING CATEGORIES OF USERS AND U.S. Department of Labor, Office of destroyed after the completion of each PURPOSE OF SUCH USES: the Assistant Secretary for parking reallocation cycle. None, except for those universal Administration and Management (OASAM), Security Center, 200 SYSTEM MANAGER(S) AND ADDRESS: routine uses listed in the General Prefatory Statement to this document. Constitution Avenue NW., Washington, Director, Office of Facilities DC 20210. Management, U.S. Department of Labor, DISCLOSURE TO CONSUMER REPORTING 200 Constitution Avenue NW., AGENCIES: CATEGORIES OF INDIVIDUALS: Washington, DC 20210. None. Complainants, and Suspects (Subjects of the investigations?). NOTIFICATION PROCEDURE: POLICIES AND PRACTICES FOR STORING, Inquiries should be mailed to the RETRIEVING, ACCESSING, RETAINING AND CATEGORIES OF RECORDS IN THE SYSTEM: System Manager. DISPOSING OF RECORDS: Records which contain information on incidents that occurred in the RECORD ACCESS PROCEDURE: STORAGE: Frances Perkins Building. Information A request for access should be mailed Files are stored electronically and/or on paper. includes name, agency and date of to the System Manager. incident. CONTESTING RECORDS PROCEDURES: RETRIEVABILITY: AUTHORITY OF MAINTENANCE OF THE SYSTEM: Files are retrieved by the employee’s A petition for amendment should be 5 U.S.C. 301. mailed to the System Manager. or contractor’s last name or social security number and agency. PURPOSE(S): RECORDS SOURCE CATEGORIES: SAFEGUARDS: To provide a means of identifying Information contained in this system security problems thereby making it is obtained from the individuals to Access by authorized personnel only. possible to better utilize security whom the information pertains and Computer security safeguards are used resources. other government agencies that provide for electronically stored data and locked information to the Department. locations for paper files. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS RETENTION AND DISPOSAL: PURPOSE OF SUCH USES: OF THE ACT: Records are retained indefinitely, in None, except for those universal None. accordance with Records Schedule 174 routine uses listed in the General DOL/OASAM–27 (https://www.archives.gov/records- Prefatory Statement to this document. mgmt/grs/grs11.pdf). SYSTEM NAMES: DISCLOSURE TO CONSUMER REPORTING SYSTEM MANAGER(S) AND ADDRESS: AGENCIES: Employee/Contractor/Visitor Identification System Director, Security Center, OASAM, None. U.S. Department of Labor, 200 POLICIES AND PRACTICES FOR STORING, SECURITY CLASSIFICATION: Constitution Avenue NW., Washington, RETRIEVING, ACCESSING, RETAINING AND None. DC 20210. DISPOSING OF RECORDS: SYSTEM LOCATION: NOTIFICATION PROCEDURE: STORAGE: U.S. Department of Labor, Office of Inquiries should be mailed to the Files are stored electronically and/or the Assistant Secretary for System Manager. on paper.

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RETRIEVABILITY: attendance records, earnings and leave RECORD SOURCE CATEGORIES: Files are retrieved by names. statements, applications for leave, Information contained in this system notifications of personnel actions, travel SAFEGUARDS: is obtained from hotline complaints vouchers, SF–171’s, certificates of received through the OIG or General Access by authorized personnel only. eligible, performance appraisals, Accounting Office; incident reports Computer security safeguards are used interviews and other data gathered from submitted by employees or members of for electronically stored data and locked involved parties and organizations the general public; statements by subject locations for paper files. which are associated with the case. and fellow employees; and other RETENTION AND DISPOSAL: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: investigative reports. Records are retained for two years, in 5 U.S.C. 301. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS accordance with General Schedule PURPOSE(S): OF THE ACT: Number 18. To maintain records on investigations In accordance with 5 U.S.C. SYSTEM MANAGER(S) AND ADDRESS: of allegations of misconduct. 552a(k)(2), investigatory material in this Director, Security Center, U.S. system of records compiled for law ROUTINE USE OF RECORDS MAINTAINED IN THE Department of Labor, OASAM/SC, 200 SYSTEM, INCLUDING CATEGORIES OF USERS AND enforcement purposes is exempt from Constitution Avenue NW., Washington, THE PURPOSE OF SUCH USERS: subsections (c)(3); (d); (e)(1); (e)(4)(G), DC 20210. None, except for those universal (H), and (I); and 5 U.S.C. 552a (f), provided however, that if any NOTIFICATION PROCEDURE: routine uses listed in the General Prefatory Statement to this document. individual is denied any right, privilege, Inquiries should be mailed to the or benefit that he or she would System Manager. DISCLOSURE TO CONSUMER REPORTING otherwise be entitled to by Federal law, AGENCIES: RECORD ACCESS PROCEDURE: or for which he or she would otherwise None. be eligible, as a result of the A request for access should be mailed maintenance of these records, such to the System Manager. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND material shall be provided to the CONTESTING RECORD PROCEDURE: DISPOSING OF RECORDS IN THE SYSTEM: individual, except to the extent that the disclosure of such material would reveal A petition for amendment should be STORAGE: mailed to the System Manager. the identity of a source who furnished Files are stored electronically and/or information to the Government under an RECORD SOURCE CATEGORIES: on paper. express promise that the identity of the Information contained in this system RETRIEVABILITY: source would be held in confidence, or is obtained from individuals, DOL Files are retrieved by name or case file prior to January 1, 1975, under an records, Federal investigatory agencies, number. implied promise that the identity of the e.g. Federal Protective Services, U.S. source would be held in confidence. Secret Service, and Federal Bureau of SAFEGUARDS: Investigations records. Access by authorized personnel only. DOL/OASAM–30 Computer security safeguards are used SYSTEM NAMES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS for electronically stored data and locked OF THE ACT: locations for paper files. Injury Compensation System (ICS). None. RETENTION AND DISPOSAL: SECURITY CLASSIFICATION: DOL/OASAM–29 Records are retained for four (4) years None. SYSTEM NAMES: following the date either case is: (a) Referred to the Office of Inspector SYSTEM LOCATION: OASAM Employee Administrative General (OIG); (b) transferred to the Investigation File. a. Offices in Washington, DC: Office Office of Personnel (OPM/GOVT–3) of Worker Safety and Health, OASAM, SECURITY CLASSIFICATION: Records of Adverse Actions and Actions and Based on Unacceptable Performance; or None. b. OASAM Regional Personnel (c) it is determined that the allegation Offices. SYSTEM LOCATION: was without sufficient merit to warrant Offices within the Office of the further action. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Assistant Secretary for Administration SYSTEM MANAGER(S) AND ADDRESS: and Management (OASAM) at the Director, Human Resources Center, Current/former employees of the National Office and in each of the 200 Constitution Avenue NW., Department of Labor and current/former Regional Offices in addition to all Washington, DC 20210, and appropriate Job Corps Center students who file, or OASAM client agencies in the National Regional Human Resources Officers. who have filed on their behalf, workers’ Office and in the regions. compensation claims for traumatic NOTIFICATION PROCEDURE: CATEGORIES OF INDIVIDUALS COVERED BY THE injury, occupational disease, recurrence SYSTEM: Inquiries should be mailed to the of disability, and death. System Manager. OASAM employees and OASAM CATEGORIES OF RECORDS IN THE SYSTEM: client agency personnel against whom RECORDS ACCESS PROCEDURES: allegations of misconduct have been A request for access shall be mailed This system contains information made. to the System Manager. relating to a DOL employee’s/Job Corps Center student’s claim for compensation CATEGORIES OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES: filed under procedures established by Investigative report(s), sworn A petition for amendment should be the Office of Worker’s Compensation affidavits, written statements, time and mailed to the System Manager. Programs.

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AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD SOURCE CATEGORIES: SAFEGUARDS: Federal Employees’ Compensation Records in this system contain Access by authorized personnel only. Act, as amended (codified in 5 U.S.C. information extracted from OWCP/ Computer security safeguards are used 8101 et seq.), and to related regulations payroll data files/tapes and the Safety for electronically stored data and locked in Title 20, Code of Federal Regulations and Health Information Management locations for paper files. (CFR), Part 10; DOL Secretary’s Order 5– System (SHIMS). RETENTION AND DISPOSAL: 2009. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS Records are retained for no longer PURPOSE: OF THE ACT: than one year after the end of the The records are used as a reference, None. employee’s participation in the by agency officials, to track and monitor program. (N1 GRS 92–1 item 42.) DOL/OASAM–31 DOL employees and/or Job Corps Center SYSTEM MANAGER(S) AND ADDRESS: students who receive continuation of SYSTEM NAMES: U.S. Department of Labor, Office of pay and/or FECA compensation DOL Flexible Workplace Programs the Assistant Secretary for benefits. Evaluation and Files. Administration and Management, Office of Human Resources, Office of Human ROUTINE USES OF RECORDS MAINTAINED IN THE SECURITY CLASSIFICATION: SYSTEM, INCLUDING CATEGORIES OF USERS AND Resource Systems, Frances Perkins THE PURPOSES OF SUCH USES: None. Building, 200 Constitution Avenue NW., None, except for those universal SYSTEM LOCATION: Washington, DC 20210. routine uses listed in the General DOL/OASAM/Office of Human NOTIFICATION PROCEDURE: Prefatory Statement to this document. Resources, Office of Human Resource Inquiries should be mailed to the DISCLOSURE TO CONSUMER REPORTING Systems and with each employee’s System Manager. AGENCIES: supervisor. RECORDS ACCESS PROCEDURES: None. CATEGORIES OF INDIVIDUALS COVERED BY THE A request for access should be mailed SYSTEM: POLICIES AND PRACTICES FOR STORING, to the System Manager. RETRIEVING, ACCESSING, RETAINING, AND DOL participants in Flexible CONTESTING RECORD PROCEDURE: DISPOSING OF RECORDS IN THE SYSTEM: Workplace Programs. A petition for amendment should be STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: mailed to the System Manager. Files are stored electronically and/or Records in the system include RECORD SOURCE CATEGORIES: on paper. program participants, position title and grade, office location, and address of Information contained in this system RETRIEVABILITY: alternate work site. Records also include is obtained from individual participants Paper files are indexed by agency/ survey information obtained during the and their supervisors. region. Electronic files are retrieved by: individual’s participation. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS agency/region code, case number, OF THE ACT: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: claimant’s name, fiscal year. None. 5 U.S.C. 301. SAFEGUARDS: DOL/OASAM–32 Access by authorized personnel only. PURPOSE(S): Computer security safeguards are used These records are used for statistical SYSTEM NAMES: for electronically stored data and locked reporting and evaluation of the DOL Transit Subsidy Management System. locations for paper files. Flexible Workplace Program, and are SECURITY CLASSIFICATION: not used in any way for making any None. RETENTION AND DISPOSAL: determination about an identifiable All records contained in the Injury individual. SYSTEM LOCATION: Compensation System should be U.S. Department of Labor, Office of ROUTINE USES OF RECORDS MAINTAINED IN THE disposed of in accordance with the Assistant Secretary for applicable records schedules under SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Administration and Management General Records Schedule (GRS) 1.31. None, except for those universal (OASAM), Human Resources Center SYSTEM MANAGER(S) NAME AND ADDRESS: routine uses listed in the General (HRC), Office of HR Works Systems (OHRWS), 200 Constitution Avenue Director, Office of Worker Safety and Prefatory Statement to this document. NW., Room S–3308, Washington, DC Health, U.S. Department of Labor, 200 DISCLOSURE TO CONSUMER REPORTING 20210. Constitution Avenue NW., Washington, AGENCIES: DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE None. SYSTEM: NOTIFICATION PROCEDURE: POLICIES AND PRACTICES FOR STORING, All DOL employees who apply for Inquiries should be mailed to the RETRIEVING, ACCESSING, RETAINING, AND Transit Subsidy benefits. System Manager. DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: RECORD ACCESS PROCEDURES: STORAGE: Records include information on DOL A request for access should be mailed Files are stored electronically and/or employees, such as name, grade, to the System manager. on paper. organization (code), office location, and home/work addresses. CONTESTING RECORD PROCEDURES: RETRIEVABILITY: A petition for amendment should be Files are retrieved by individual(s) AUTHORITY FOR MAINTENANCE OF THE SYSTEM: mailed to the System Manager. name(s). 5 U.S. C. 301.

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PURPOSES(S): SYSTEM LOCATION: SYSTEM MANAGER(S) AND ADDRESS: To maintain records on the Transit Fitness Center, U.S. Department of Team Leader, Health and Fitness Subsidy Program. Labor, 200 Constitution Avenue NW., Team, Safety and Health Center, U.S. Washington, DC 20210. Department of Labor, 200 Constitution ROUTINE USES OF RECORDS MAINTAINED IN THE Avenue NW., Washington DC 20210. SYSTEM, INCLUDING CATEGORIES OF USERS AND CATEGORIES OF INDIVIDUALS COVERED BY THE THE PURPOSE OF SUCH USES: SYSTEM: NOTIFICATION PROCEDURES: None, except for those universal DOLFA members. Inquiries should be mailed to the routine uses listed in the General System Manager. Prefatory Statement to this document. CATEGORIES OF RECORDS IN THE SYSTEM: Records contain information on RECORD ACCESS PROCEDURES: DISCLOSURE TO CONSUMER REPORTING members, such as name, medical A request for access should be mailed AGENCIES: information required with a to the System Manager. None. membership application, and CONTESTING RECORDS PROCEDURES: attendance records. POLICIES AND PRACTICES FOR STORING, A petition for amendment should be RETRIEVING, ACCESSING, RETAINING, AND AUTHORITY FOR MAINTENANCE OF THE SYSTEM: mailed to the System Manager. DISPOSING OF RECORDS IN THE SYSTEM: 5 U.S.C. 301. RECORD SOURCE CATEGORIES: STORAGE: Files are stored electronically and/or PURPOSES(S): Information contained in this system on paper. Records are used to determine is obtained from members. eligibility for membership, emergency SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS RETRIEVABILITY: contact numbers, and statistical OF THE ACT: Records are retrieved by employee’s utilization of the Fitness Center. None. name. ROUTINE USES OF RECORDS MAINTAINED IN THE DOL/OASAM–35 SAFEGUARDS: SYSTEM, INCLUDING CATEGORIES OF USERS AND Access by authorized personnel only. PURPOSE OF SUCH USES: SYSTEM NAMES: Computer security safeguards are used Non-medical information collected DOL Child Care Subsidy Program for electronically stored data and locked from applicants for DOLFA membership Records. locations for paper files. shall be subject to those universal SECURITY CLASSIFICATION: routine uses listed in the General RETENTION AND DISPOSAL: Prefatory Statement to this document. In None. Records are retained for three years addition, relevant and necessary non- SYSTEM LOCATION: and then destroyed in accordance with medical information may be disclosed DOL/OASAM/Worklife Center. OASAM Record Schedule. to the current members of the DOLFA CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM MANAGER(S) AND ADDRESS: Board of Directors, and to the SYSTEM: Director, Office of HR Works Systems, professional fitness specialists employed by DOLFA in the Employees of the Department of Labor HRC, OASAM, U.S. Department of who apply for child care subsidies. Labor, 200 Constitution Avenue NW., performance of their responsibilities. Room S–3308, Washington DC, 20210 Medical information collected from CATEGORIES OF RECORDS IN THE SYSTEM: applicants for DOLFA membership may Records include application forms for NOTIFICATION PROCEDURES: be disclosed to the professional fitness the child care subsidy containing specialists employed by DOLFA in the Inquiries should be mailed to the personal information, including performance of their responsibilities. System Manager. employee (parent) name, grade, home RECORD ACCESS PROCEDURES DISCLOSURE TO CONSUMER REPORTING and work addresses, telephone A request for access should be mailed AGENCIES: numbers, total family income, sources to System Manager. None. and amounts of State/County/Local subsidies, names of children on whose CONTESTING RECORDS PROCEDURES: POLICIES AND PRACTICES FOR STORING, behalf the parent is applying for the A petition for amendments should be RETRIEVING, ACCESSING, RETAINING, AND child care subsidy, children’s Social DISPOSING OF RECORDS IN THE SYSTEM: mailed to the System Manager. Security Numbers, children’s dates of STORAGE: birth; information on child care RECORD SOURCE CATEGORIES: Files are stored electronically and/or providers used, including name, The information contained in this on paper. address, provider license number and system is obtained from the applicant State where issued, tuition cost, and and manually verified against DOL’s RETRIEVABILITY: provider tax identification number; and Human Resources System. Files are retrieved by name. copies of earnings and leave statements and IRS Form 1040 and 1040A for SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS SAFEGUARDS: verification purposes. OF THE ACT: Access by authorized personnel only. None. Computer security safeguards are used AUTHORITY FOR MAINTENANCE OF THE SYSTEM: DOL/OASAM–34 for electronically stored data and locked Public Law 106–58, section 643 and locations for paper files. E.O. 9397. SYSTEM NAMES: RETENTION AND DISPOSAL: DOL Fitness Association (DOLFA) PURPOSE(S): Membership Files. Records are retained for five years To establish and verify DOL after a member terminates membership employees’ eligibility for child care SECURITY CLASSIFICATION: in DOLFA in accordance with the subsidies in order for DOL to provide None. applicable Records Schedule. monetary assistance to its employees.

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ROUTINE USES OF RECORDS MAINTAINED IN THE SECURITY CLASSIFICATION: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM, INCLUDING CATEGORIES OF USERS AND Most personnel identity verification 5 U.S.C. § 301; E.O. 10450, 10865, THE PURPOSES OF SUCH USES: records are not classified, however, in 12333, and 12356; §§ 3301 and 9101 of None, except for those universal some cases, records of certain title 5, U.S. Code; §§ 2165 and 2201 of routine uses set forth in the General individuals, or portions of some records, title 42, U.S.C.; §§ 781–887 of title 50, Prefatory Statement to this document. may be classified in the interest of U.S.C.; parts 5, 732, and 736 of title 5, national security. DISCLOSURE TO CONSUMER REPORTING Code of Federal Regulation; and AGENCIES: Homeland Security Presidential SYSTEM LOCATION: Directive (HSPD) 12, Policy for a None. At national and regional offices of the Common Identification Standard for POLICIES AND PRACTICES FOR STORING, Department of Labor. Federal Employees and Contractors, RETRIEVING, ACCESSING, RETAINING, AND August 27, 2004. CATEGORIES OF INDIVIDUALS COVERED BY THE DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM: PURPOSE(S): STORAGE: Individuals who require regular, The records are used to document and Files are stored electronically and/or ongoing access to Federal facilities, verify the identity of personnel on paper. information technology systems, or requiring routine access to a DOL information classified in the interest of RETRIEVABILITY: facility or network. national security, including applicants Files are retrieved by individual’s for employment or contracts, Federal ROUTINE USES OF RECORDS MAINTAINED IN THE name. employees, contractors, students, SYSTEM, INCLUDING CATEGORIES OF USERS AND interns, volunteers, affiliates, THE PURPOSES OF SUCH USES: SAFEGUARDS: individuals authorized to perform or use The universal routine uses listed at Access by authorized personnel only. services provided in Department paragraphs 1, 2, 3 (except as noted on Computer security safeguards are used facilities (e.g., Credit Union, Fitness forms SF 85, 85–P, and 86), 4, 5, 6, 8, for electronically stored data and locked Center, etc.), and individuals formerly 9, 10, and 12 in the General Prefatory locations for paper files. in any of these positions. Statement to this document apply to RETENTION AND DISPOSAL: Note: This system notice does not this system of records. apply to occasional visitors or short- Records are retained for three years in term guests to whom the Department DISCLOSURE TO CONSUMER REPORTING accordance with OASAM Records AGENCIES: issues temporary identification cards. Schedule. None. CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: POLICIES AND PRACTICES FOR STORING, a. Name, former names, birth date, U.S. Department of Labor, Office of RETRIEVING, ACCESSING, RETAINING, AND the Assistant Secretary for birth place, Social Security Number, DISPOSING OF RECORDS IN THE SYSTEM: Administration and Management, signature, home address, email address, STORAGE: Human Resources Center, Office of phone numbers, residential history, Worklife, Leave, and Benefits Policy and citizenship, fingerprints, results of Records are stored electronically and/ Programs, Frances Perkins Building, 200 suitability decisions, date of issuance of or on paper. Constitution Avenue NW., Washington, security clearance. RETRIEVABILITY: DC 20210. b. Copies of personal identity verification (PIV) Application forms as Records are retrieved by name of NOTIFICATION PROCEDURE: supplied by individuals covered by the employee, Social Security Number, Inquiries should be mailed to the system. other ID number. System Manager. c. Records maintained on individuals issued credentials by the Department SAFEGUARDS: RECORDS ACCESS PROCEDURE: include the following data fields: full Access by authorized personnel only. A request for access should be mailed name; Social Security Number; date of Computer security safeguards are used to the System Manager. birth; image (photograph); fingerprints; for electronically stored data and locked hair color; eye color; height; weight; locations for paper files. CONTESTING RECORD PROCEDURE: home address; work address; email A petition for amendment should be address; agency affiliation (i.e., RETENTION AND DISPOSAL: mailed to the System Manager. employee, contractor, volunteer, etc.); Records are destroyed upon telephone numbers; PIV card issue and notification of death or not later than RECORD SOURCE CATEGORIES: expiration dates; personal identification five years after separation or transfer of Information contained in the system number (PIN); results of background employee to another agency or is obtained from DOL employees who investigation; PIV request form; department, whichever is applicable in apply for the child care subsidy emergency responder designation; accordance with GRS 18 item 22a. program. copies of ‘‘I–9’’ documents (e.g., driver’s Additionally, in accordance with SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS license, passport, birth certificate, etc.) HSPD–12, PIV Cards are deactivated OF THE ACT: used to verify identification or within 18 hours of notification information derived from those regarding cardholder separation, loss of None. documents such as document titled, card, or expiration. The information on DOL/OASAM–37 document issuing authority, document PIV Cards is maintained in accordance number, or document expiration date; with General Records Schedule 11, Item SYSTEM NAME: user access and permission rights, 4. PIV Cards are destroyed by cross-cut Personal Identity Verification authentication certificates; and digital shredding no later than 90 days after Credential signature information. deactivation.

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SYSTEM MANAGER(S) AND ADDRESS: operating location, agency regional iii. To airlines, hotels, car rental The relevant agency head for the offices, and specific area locations. The companies and other travel related applicable component agency within system uses these records to keep track companies for the purpose of serving the U.S. Department of Labor, 200 of all commitments, obligations, and the traveler. This information will Constitution Avenue NW., Washington, payments to individuals, exclusive of generally include the name, phone DC 20210. salaries and wages. When an individual number, address, charge card is to repay funds advanced, the records information and itineraries; and/or NOTIFICATION PROCEDURE: could be used to establish a receivable iv. To state and local taxing officials Inquiries should be mailed to the record and to track repayment status. In informing them of taxable income. System Manager. the event of an overpayment to an DISCLOSURE TO CONSUMER REPORTING RECORDS ACCESS PROCEDURES: individual, the record is used to AGENCIES: establish a receivable record for A request for access should be mailed The amount, status, and history of recovery of the amount claimed. The to the System Manager. overdue debts; the name and address, records are also used internally to identification number (Taxpayer CONTESTING RECORD PROCEDURES: develop reports to the U. S. Department Identification Number or other A petition for amendment should be of Treasury and applicable state and identifying number), and other mailed to the System Manager. local taxing officials of taxable income. information necessary to establish the This is a Department-wide notice of OCFO—DOL Office of the Chief Financial identity of a debtor; and the agency and payment and collection activities at all Officer Systems of Records program under which the claim arose locations listed under System Locations are disclosed pursuant to 5 U.S.C. DOL/OCFO–2 above. 552a(b)(12) to consumer reporting SYSTEM NAME: ROUTINE USES OF RECORDS MAINTAINED IN THE agencies as defined by section 603(f) of New Core Financial Management SYSTEM, INCLUDING CATEGORIES OF USERS AND the Fair Credit Reporting Act (15 U.S.C. System (NCFMS). THE PURPOSES OF SUCH USES: 1681a(f) (Check cite)), in accordance a. Transmittal of the records to the with section 3(d)(4)(A)(ii) of the Federal SECURITY CLASSIFICATION: U.S. Treasury to effect issuance of Claims Collection Act of 1966, as None. payments to payees. amended (31 U.S.C. 3711(f) (check cite)) SYSTEM LOCATION: b. Pursuant to section 13 of the Debt for the purpose of encouraging the repayment of an overdue debt. The information is accessed from the Collection Act of 1982, the name, following locations: address(es), telephone number(s), Note: Debts incurred by use of the official a. All Departmental component identification number (Taxpayer travel charge card are personal and the offices in Washington DC; Identification Number or other charge card company may report account b. All Departmental component identifying number), as well as nature, information to credit collection and reporting offices in the Regions and the Areas. amount and history of debts of an agencies. individual may be disclosed to private CATEGORIES OF INDIVIDUALS COVERED BY THE debt collection agencies for the purpose POLICIES AND PRACTICES FOR STORING, SYSTEM: of collecting or compromising a debt RETRIEVING, ACCESSING, RETAINING, AND All persons who receive a payment(s) existing in this system. DISPOSING OF RECORDS IN THE SYSTEM: from an agency/regional finance office, c. Information may be forwarded to STORAGE: as well as persons who are indebted to the Department of Justice as prescribed Files are stored electronically and/or DOL. Persons receiving payments in the Joint Federal Claims Collection on paper. include but are not limited to Standards (4 CFR Chapter II) for the employees, vendors, travelers on official purpose of determining the feasibility of RETRIEVABILITY: business, grantees, contractors, and enforced collection, by referring the Retrievability varies according to the consultants. Persons indebted to DOL cases to the Department of Justice for particular operating accounting system include but are not limited to persons litigation. within the Operating Division, Agency, who have been overpaid, erroneously d. Pursuant to sections 5 and 10 of the and Regional Office. Computer records and/or improperly paid, as well as Debt Collection Act of 1982, information may be retrieved by accounting persons who have received from DOL relating to the implementation of the classification, identification number, goods or services for which there is a Debt Collection Act of 1982 may be voucher number, or on any field in the charge or fee (e.g., Freedom of disclosed to other Federal Agencies to record. Information Act requesters). effect salary or administrative offsets. SAFEGUARDS: e. Information contained in the CATEGORIES OF RECORDS IN THE SYSTEM: Access by authorized personnel only. system of records may be disclosed to Computer security safeguards are used Name, identification number the Internal Revenue Service to obtain for electronically stored data and locked (Taxpayer Identification Number or taxpayer mailing addresses for the locations for paper files. other identifying number), address, purpose of locating such taxpayer to phone number, email address, financial collect, compromise, or write off a RETENTION AND DISPOSAL: account information, purpose of Federal claim against the taxpayer. All records in NCFMS are stored and payment, accounting classification, f. Information may be disclosed to the amount to be paid, date and amount retained for the life of the system and a Internal Revenue Service concerning the minimum of six years and three months. paid. discharge of an indebtedness owed by SYSTEM MANAGER(S) AND ADDRESS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: an individual. 5 U.S.C. 301. g. Information will be disclosed: Associate Deputy CFO of Financial i. To credit card companies for billing Systems, Office of the Chief Financial PURPOSE(S): purposes; Officer, Department of Labor, 200 The records are an integral part of the ii. To other Federal agencies for travel Constitution Avenue NW., Washington, accounting system at the principal management purposes; DC 20210.

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NOTIFICATION PROCEDURE: Sale or Purchase (or both) of Residence invoices, and reports of transactions Inquiries should be mailed or Upon Change of Official Station including refunds and adjustments to presented to the System Manager. SF 1164 Claim for Reimbursement for enable audits of charges to the Expenditures on Official Business Government. RECORD ACCESS PROCEDURES: DL 1–101 Training Authorization and Evaluation Form AUTHORITY FOR MAINTENANCE OF THE SYSTEM: A request for access shall be DL 1–478 Administrative Exception to addressed to the System Manager. Travel Claim 41 CFR part 101–7 (check cite) DL 1–423 Expense Record for Temporary (Federal Travel Regulations); interpret CONTESTING RECORD PROCEDURES: Quarters or apply 31 U.S.C. 3511, 3512, and A petition for amendment shall be SF 1169 Government Transportation 3523; 31 U.S.C. 3711 et seq. (Debt addressed to the System Manager. Request (will be phased out within next 5 Collection Act of 1982); section 206 of years) RECORD SOURCE CATEGORIES: Executive Order 11222 (May 8, 1965); 5 Telephone charge cards. CFR 735.207 (check cite) (Office of Individuals, employees, other DOL As a result of travel, individuals may Personnel Management Regulations). systems, other Federal agencies, credit become indebted to the Government. card companies, government Records used to cure these claims PURPOSE(S): contractors. include: Consumer credit reports, To facilitate performance of official SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS information or records relating to the Government travel by documenting the OF THE ACT: debtor’s current whereabouts, assets, authorization of travel; payment of None. liabilities, income and expenses, advances; payment of claims, invoices, debtor’s personal financial statements, vouchers, judgments; debts created by DOL/OCFO–3 and other information such as the advance payments and overpayments; nature, amount and history of the debt, provision and use of government SYSTEM NAME: and other records and reports relating to contractor-issued charge cards; and to Travel and Transportation System the implementation of the Debt make travel arrangements. SECURITY CLASSIFICATION: Collection Act of 1982, including any Data received from a charge card investigative reports or administrative company under government contract None. review matters. will be used to perform responsibilities SYSTEM LOCATION: Individuals expecting to travel at least under section 206 of Executive Order two times per year are required to have a. All component offices in 11222 (May 8, 1965) and 5 CFR 735.207 charge cards provided by Government Washington, DC; (Check the cite) (Office of Personnel contract. Besides the application for b. Regional and area offices of the Management Regulations) concerning such cards, records created include components. requirements for employees to pay their transaction, payment and account status just financial obligations in a proper and CATEGORIES OF INDIVIDUALS COVERED BY THE data. timely manner. Reports will also be SYSTEM: Travel arrangement services are also monitored to ensure that the charge All individuals who travel in an available by Government contract. cards are used only in the course of official capacity for the Department of Records include traveler’s profile official travel as required by the Labor. containing name of individual, social contract. Data will also be analyzed to security number, home and office permit more efficient and cost effective CATEGORIES OF RECORDS IN THE SYSTEM: telephones, agency’s name, address, and travel planning and management, Various records are created and telephone number, air travel preference, including negotiated costs of maintained in support of official travel. rental car identification number and transportation, lodging, subsistence and The forms or succeeding forms may preference of car, hotel preference, related services. include the following: current passport and/or visa number, ROUTINE USES OF RECORDS MAINTAINED IN THE DL 1–33 Travel Authorization personal credit card numbers, and SYSTEM, INCLUDING CATEGORIES OF USERS AND SF 1038 Advance of Funds Application and additional information; travel THE PURPOSES OF SUCH USES: Account authorization; and monthly reports from SF 1012 Travel Voucher travel agent(s) showing charges to a. Transmittal of data to the U.S. DL 1–2024 Request and Authorization for individuals, balances, and other types of Treasury to effect issuance of checks Exception From Standard Contract Terms account analyses. Permanent change of and Electronic Funds Transfer (EFT) for City-Pair Service station travel arrangements may include payments to payees. DL 1–289 Request for Approval of GSA information about real estate and b. Information may be forwarded to Vehicle Option or Exemption movement of household goods. To the Department of Justice as prescribed DL 1–473 Employment Agreement for in the Joint Federal Claims Collection Transfers Within the Continental U.S. provide more efficient processing of DL 1–474 Employment Agreement for travel documents, travel document Standards (4 CFR Chapter II). When Persons Assigned to Posts Outside the processing software will be used by debtors fail to make payment through Continental U.S. employees to record travel planning normal collection routines, the files are DL–1–2030 Estimated PCS Travel and information, expenses incurred, analyzed to determine the feasibility of Transportation Data for Travel traveler/employer identification enforced collection by referring the Authorization information (SSN, and other identifying cases to the Department of Justice for DL–1–2031 Claim Form for Payment of information used in conjunction with litigation. Relocation Income Tax Allowance the purposes of the software), user ID’s, c. Pursuant to sections 5 and 10 of the DL–1–2032 Covered Taxable Debt Collection Act of 1982, information Reimbursements passwords, electronic signatures, DL–1–2033R Withholding Tax Allowance, routing lists and other information used relating to the implementation of the Summary of Transactions, Withholding of by the system to track and process travel Debt Collection Act of 1982 may be Taxes, and W–2 Reporting documentation. disclosed to other Federal Agencies to DL 1–472 Employee Application for Vendors and contractors provide to effect salary or administrative offsets, or Reimbursement of Expenses Incurred in the Department itemized statements of for other purposes connected with the

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collection of debts owed to the United RETENTION AND DISPOSAL: confidential one-on-one technical States. Records are retained for 6 years or 3 assistance to the general public via d. Information contained in the months. phone, email and Web chat. JAN also system of records may be disclosed to provides online resources and SYSTEM MANAGER(S) AND ADDRESS: the Internal Revenue Service to obtain publications, as well as in-person and taxpayer mailing addresses for the Office of the Chief Financial Officer, Web-based trainings to private and purpose of locating such taxpayer to Travel Management Division, federal sector employers; people with collect, compromise, or write off a Department of Labor, 200 Constitution disabilities, including disabled veterans; Federal claim against the taxpayer. Avenue NW., Washington, DC 20210. employment service providers; and e. Information may be disclosed to the NOTIFICATION PROCEDURE: educational institutions regarding Internal Revenue Service concerning the Inquiries should be mailed to the individualized job accommodations and discharge of an indebtedness owed by System Manager. workplace strategies for job applicants an individual, or other taxable benefits and employees with disabilities. JAN received by the employee. RECORDS ACCESS PROCEDURES: offers guidance on the Americans with f. Information will be disclosed: A request for access should be mailed Disabilities Act (ADA) and other i. To credit card companies for billing to the System Manager. disability-related legislation and self- purposes; employment and entrepreneurship CONTESTING RECORD PROCEDURES: ii. To Departmental and other Federal options for people with disabilities. agencies such as GSA for travel A petition for amendment should be management purposes; mailed to the System Manager. ROUTINE USES OF RECORDS MAINTAINED IN THE iii. To airlines, hotels, car rental SYSTEM, INCLUDING CATEGORIES OF USERS AND RECORD SOURCE CATEGORIES: companies, travel management centers THE PURPOSE OF SUCH USES: and other travel related companies for Individuals, employees, other Federal In addition to those universal routine the purpose of serving the traveler. This agencies, consumer reporting agencies, uses listed in the General Prefatory information will generally include the credit card companies, government Statement to this document, relevant name, phone number, addresses, charge contractors, state and local law information may be disclosed to card information and itineraries. enforcement. employers for the purpose of hiring SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS individuals with disabilities and/or for DISCLOSURE TO CONSUMER REPORTING OF THE ACT: enabling the employers to accommodate AGENCIES: employees with disabilities. The amount, status, and history of None. overdue debts; the name and address, ODEP—DOL Office of Disability DISCLOSURE TO CONSUMER REPORTING taxpayer identification number (SSN), Employment Policy Systems of Records AGENCIES: and other information necessary to None. establish the identity of a debtor, the DOL/ODEP–1 POLICIES AND PRACTICES FOR STORING, agency and program under which the SYSTEM NAME: claim arose, are disclosed pursuant to 5 RETRIEVING, ACCESSING, RETAINING, AND Job Accommodation Network (JAN) DISPOSING OF RECORDS IN THE SYSTEM: U.S.C. 552a(b)(12) to consumer Files. reporting agencies as defined by section STORAGE: 603(f) of the Fair Credit Reporting Act SECURITY CLASSIFICATION: Files are stored electronically. (15 U.S.C. 1681a(f)), in accordance with None. section 3(d)(4)(A)(ii) of the Federal RETRIEVABILITY: SYSTEM LOCATION: Claims Collection Act of 1966, as Files are retrieved by caller’s name, amended (31 U.S.C. 3711(f)) for the Job Accommodation Network, West state, date, and case file identifying purpose of encouraging the repayment Virginia University, P.O. Box 6080, number. of an overdue debt. Morgantown, West Virginia, 26505– SAFEGUARDS: Note: Debts incurred by use of the 6080. Access by authorized personnel only. official travel charge card are personal CATEGORIES OF INDIVIDUALS COVERED BY THE and the charge card company may SYSTEM: Computer security safeguards are used for electronically stored data. report account information to credit Individuals with disabilities, collection and reporting agencies. employers and the general public who RETENTION AND DISPOSAL: POLICIES AND PRACTICES FOR STORING, request information through the JAN Records are retained permanently on RETRIEVING, ACCESSING, RETAINING, AND system. the file server with access by program DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: personnel only. STORAGE: Caller’s name, address, telephone SYSTEM MANAGER(S) AND ADDRESS: Files are stored electronically and/or number, type of disability, functional The Systems Manager is the Project on paper. limitations caused by the disability, Director of the Job Accommodation accommodations discussed, type of firm RETRIEVABILITY: Network, West Virginia University, P.O. or organization for whom the caller Box 6080, Morgantown, WV 26506– Files are retrieved by name and/or works, and anecdotal information 6080. social security number of traveler or by recorded by the human factors travel document number at each consultant. NOTIFICATION PROCEDURE: location. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inquiries should be mailed to the SAFEGUARDS: 5 U.S.C. 301. Office of Disability Employment Policy, Access by authorized personnel only. 200 Constitution Ave. NW., Computer security safeguards are used PURPOSE(S): Washington, DC 20210 or to the for electronically stored data and locked The Job Accommodation Network Freedom of Information Act/Privacy Act locations for paper files. (JAN) provides free expert and Coordinator, at U.S. Department of

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Labor/Office of Disability Employment ROUTINE USES OF RECORDS MAINTAINED IN THE RECORD SOURCE CATEGORIES: Policy, 200 Constitution Avenue NW., SYSTEM, INCLUDING CATEGORIES OF USERS AND College students and recent graduates Washington, DC 20210. THE PURPOSE OF SUCH USES: with disabilities who have participated In addition to those universal routine in an interview with a WRP recruiter. RECORDS ACCESS PROCEDURES: uses listed in the General Prefatory A request for access should be mailed Statement to this document, relevant SYSTEM EXEMPTED FROM CERTAIN PROVISIONS to Assistant Secretary for Disability information concerning student OF THE ACT: Employment Policy at the above interviewees may be disclosed to None. addresses. interested federal and private sector OFCCP—DOL Office of Federal Contract employers. Accommodation information CONTESTING RECORD PROCEDURES: Compliance Programs Systems of concerning interviewees is disclosed to Records A petition for amendment should be interested federal employers but not to mailed to the System Manager. private sector employers. OFCCP–1 RECORD SOURCE CATEGORIES: DISCLOSURE TO CONSUMER REPORTING SYSTEM NAME: Information contained in this system AGENCIES: Office of Federal Contract Compliance is obtained from individual participants None. Programs, Executive Management in the JAN system. Information System (OFCCP/EIS) which POLICIES AND PRACTICES FOR STORING, includes the Case Management System SYSTEM EXEMPTED FROM CERTAIN PROVISIONS RETRIEVING, ACCESSING, RETAINING, AND OF THE ACT: (CMS), and Time Reporting Information DISPOSING OF RECORDS IN THE SYSTEM: System (TRIS). None. STORAGE: SECURITY CLASSIFICATION: DOL/ODEP–2 Files are stored electronically and/or None. SYSTEM NAME: on paper. SYSTEM LOCATION: Workforce Recruitment Program for RETRIEVABILITY: OFCCP, Department of Labor, 200 College Students with Disabilities Records are retrieved by candidate’s (WRP) Database. Constitution Avenue NW., Washington, name, system generated unique DC 20210; Six Regional Offices, see the SECURITY CLASSIFICATION: identification number, school attended, Appendix to this document for academic major keyword, graduation None. addresses. date, veteran status, interview notes and SYSTEM LOCATION: resume keyword, location preference, CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Office of Disability Employment appointment type, degree program, and Policy, U.S. Department of Labor, 200 job preference category. Individuals filing complaints with OFCCP of employment discrimination Constitution Ave. NW., Room S–1303, SAFEGUARDS: Washington, DC 20210. by Federal Contractors and Compliance Access by authorized personnel only. Officers. CATEGORIES OF INDIVIDUALS COVERED BY THE Computer security safeguards are used SYSTEM: for electronically stored data and locked CATEGORIES OF RECORDS IN THE SYSTEM: College students and recent graduates locations for paper files. Listing of hours utilized to perform with disabilities who have interviewed OFCCP program responsibilities. Listing RETENTION AND DISPOSAL: with a WRP recruiter on or through a of complaints filed by individuals college campus. The application materials are retained alleging employment and listing of in a secure, online database for one year hours utilized to perform OFCCP CATEGORIES OF RECORDS IN THE SYSTEM: from date of the interview through program responsibilities. Student’s name, address, telephone December of the next year. number, email address, college, major, AUTHORITY FOR MAINTENANCE OF THE SYSTEM: minor, credits earned, degree sought, SYSTEM MANAGER(S) AND ADDRESS: Executive Order 11246, as amended; graduation date, Grade Point Average, The System Manager is the WRP the Vietnam Era Veterans’ Readjustment job preference categories, appointment Project Manager, Office of Disability Assistance Act of 1974, as amended, 38 type, job location preference, type of Employment Policy, U.S. Department of U.S.C. 4212; section 503 of the disability, job accommodation Labor, 200 Constitution Ave. NW., Rehabilitation Act of 1973, as amended, information, resume, transcripts, Washington, DC 20210. 29 U.S.C. 793. recruiter’s summary of student’s NOTIFICATION PROCEDURE: PURPOSE(S): interview and ratings, veteran status, Schedule A eligibility, security Inquiries should be mailed or The Case Management System is the clearance status and type, age, gender, presented in writing to the System data entry portion of OFCCP’s core case and race/ethnicity. Manager at the address listed above. management and management information system. OFCCP Executive AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORDS ACCESS PROCEDURES: Information System (OFEIS) makes up 5 U.S.C. 301. Individuals wishing to gain access the reporting side of the total system. shall write to the Office of Disability The Office of Contract Compliance PURPOSE(S): Employment Policy at the above address Programs Case Management System To provide federal and private sector or to request access to the database can (OFCMS) provides the umbrella under employers a database resource of college register at www.wrp.gov. which numerous applications can be students and recent graduates with accessed. The purposes of the systems disabilities from which to identify CONTESTING RECORD PROCEDURES: are: To track and monitor, by means of qualified temporary and permanent A petition for amendment shall be an automated database, complaint employees in a variety of fields. addressed to the System Manager. investigations of employment

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discrimination by Federal contractors. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS ROUTINE USES OF RECORDS MAINTAINED IN THE To provide OFCCP Managers with a OF THE ACT: SYSTEM INCLUDING CATEGORIES OR USERS AND viable means of tracking the number of In accordance with 5 U.S.C. THE PURPOSES OF SUCH USES: hours used in performing OFCCP 552a(k)(2), investigatory material in this Files may be disclosed to: program responsibilities. To track the system of records compiled for law a. The Equal Employment number of hours utilized by compliance enforcement purposes is exempt from Opportunity Commission, Department officers in performing their assigned subsections (c)(3); (d); (e)(1); (e)(4)(G), of Justice, or other Federal, State or local program duties and responsibilities. (H), and (I); and (f) of 5 U.S.C. 552a, agencies with jurisdiction over a provided however, that if any complaint, when relevant and necessary ROUTINE USES OF RECORDS MAINTAINED IN THE individual is denied any right, privilege, for investigatory, conciliation or SYSTEM, INCLUDING CATEGORIES OF USERS AND enforcement purposes; THE PURPOSES OF SUCH USES: or benefit that he or she would otherwise be entitled to by Federal law, b. Federal contractors and None, except for those universal or for which he or she would otherwise subcontractors against whom a routine uses listed in the General be eligible, as a result of the complaint is filed, including providing Prefatory Statement to this document. maintenance of these records, such a copy of the complaint or a summary DISCLOSURE TO CONSUMER REPORTING material shall be provided to the for purposes of notice; AGENCIES: individual, except to the extent that the c. A physician or medical provider None. disclosure of such material would reveal records or information for the purpose the identity of the source would be held of evaluating the complaint or medical POLICIES AND PRACTICES FOR STORING, in confidence. records in cases involving complaints of RETRIEVING, ACCESSING, RETAINING, AND discrimination on the basis of disability. DISPOSING OF RECORDS IN SYSTEM: OFCCP–2 DISCLOSURE TO CONSUMER REPORTING STORAGE: SYSTEM NAME: AGENCIES: Files are stored electronically and/or Office of Federal Contract Compliance None. on paper. Programs Complaint Case Files. POLICIES AND PRACTICES FOR STORING, RETRIEVABILITY: SECURITY CLASSIFICATION: RETRIEVING, ACCESSING, RETAINING, AND Files are retrieved by the name of the None. DISPOSING OF RECORDS IN THE SYSTEM: complainant, OFCCP control number, STORAGE: contractor establishment name and SYSTEM LOCATION: number. By identification numbers Office of Federal Contract Compliance Files are stored electronically and/or assigned to each compliance officer. Programs (OFFCP), 200 Constitution on paper. Avenue NW., Washington, DC 20210, SAFEGUARDS: RETRIEVABILITY: and OFCCP Regional and District Computer security safeguards are Files are retrieved by name or OFCCP Offices (see the Appendix to this control number. used for electronically stored data and document for addresses). locked locations for paper files. SAFEGUARDS: CATEGORIES OF INDIVIDUALS COVERED BY THE RETENTION AND DISPOSAL: Access by authorized personnel only. SYSTEM: Computer security safeguards are used All data in the OFCCP Information Individuals, classes of individuals or System is a permanent record. In for electronically stored data and locked representatives authorized to act on locations for paper files. accordance with the agency records behalf of individuals or classes of schedule, data is to be transferred to individuals who have filed complaints RETENTION AND DISPOSAL: NARA every five calendar years in a of discrimination. a. Copies of complaints referred to format acceptable to NARA at the time EEOC and other agencies for disposition of transfer [OFCCP Records Schedule CATEGORIES OF RECORDS IN THE SYSTEM: under Title VII of the Civil Rights Act N1–448–01–02, Item 9(a)]. Medical records, investigative reports of 1964—Maintain in the office and and materials, complaints, contract SYSTEM MANAGER(S) AND ADDRESS: destroy one calendar year after referral coverage information, employment Director, OFCCP, Room C–3325, 200 [OFCCP Records Schedule N1–448–01– applications, time and attendance 02, Item 32(b)]. Constitution Avenue NW., Washington, records. DC 20210; Regional Directors for b. Records of complaints determined OFCCP, see Appendix I to this AUTHORITY FOR MAINTENANCE OF THE SYSTEM: to be within the jurisdiction of OFCCP document for Addresses. Executive Order 11246, as amended; and investigated of OFCCP—Retain in the Vietnam Era Veterans’ Readjustment active files until case is resolved. Retire NOTIFICATION PROCEDURES: Assistance Act of 1974, as amended, 38 to inactive files for a period of four Inquiries should be mailed to the U.S.C. 4212, section 503 of the calendar years in case of an appeal of System Manager. Rehabilitation Act of 1973, as amended, findings in the case. Maintain in the office and destroy four calendar years RECORD ACCESS PROCEDURES: 29 U.S.C. 793. after case is resolved [OFCCP Records A request for access should be mailed PURPOSE(S): Schedule N1–448–01–02, Item 32(c)]. to the System Manager. To maintain information that is used c. All cases that are recommended for CONTESTING RECORD PROCEDURES: to investigate and to resolve complaints administrative enforcement under the A petition for amendment should be of discrimination filed by individuals jurisdiction of Executive Order 11246, mailed to the System Manager. under Executive Order 11246, as as amended, the Rehabilitation Act of amended; the Veteran Era Veterans’ 1973, as amended, and Vietnam Era RECORD SOURCE CATEGORIES: Readjustment Assistance Act of 1974, Veterans’ Readjustment Assistance Act Information contained in this system amended, 38 U.S.C. 4212; and section of 1974 or the Civil Rights Act of 1964— is obtained from OFCCP personnel 503 of the Rehabilitation Act of 1973, as Retain in active files until case is working in district and regional offices. amended, 29 U.S.C. 793. resolved. Retire to inactive files for a

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period of four calendar years in case of CATEGORIES OF INDIVIDUALS COVERED BY THE b. Introduction to a grand jury. A an appeal of findings in the case. SYSTEM: record from a system of records may be Maintain in the office and destroy four Persons who request access to, and disclosed, as a routine use, to a grand calendar years after case is resolved copies of, records pursuant to the jury agent pursuant to either a federal or [OFCCP Records Schedule N1–448–01– Freedom of Information Act (FOIA); state grand jury subpoena or to a 02, Item 32(d)]. persons who request access to, copies prosecution request that such record be of, or correction of records pertaining to released for the purpose of its SYSTEM MANAGER(S) AND ADDRESS: themselves pursuant to the Privacy Act; introduction to a grand jury. Director for Federal Contract where applicable, persons about whom c. Referral to federal, state, local or Compliance, 200 Constitution Avenue records have been requested or about professional licensing boards. A record NW., Washington, DC 20210; Regional whom information is contained in from a system of records may be Directors for OFCCP, see The Appendix requested records; and persons disclosed, as a routine use, to any to this document for addresses. representing those individuals governmental, professional, or licensing authority when such record relates to NOTIFICATION PROCEDURE: identified above. qualifications, including moral, Inquiries should be mailed to the CATEGORIES OF RECORDS IN THE SYSTEM: educational or vocational qualifications, System Manager. The system contains (a) copies of all of an individual seeking to be licensed RECORD ACCESS PROCEDURES: correspondence, memoranda, and other or to maintain a license. documents related to FOIA and Privacy A request for access should be mailed d. Disclosure to a contractor, grantee, Act requests, and related records to the System Manager. or other direct or indirect recipient of necessary to the processing of such federal funds. A record from a system of CONTESTING RECORD PROCEDURES: requests; (b) copies of all documents records may be disclosed, as a routine A petition for amendment should be relevant to appeals and other litigation use, to any direct or indirect recipient mailed to the System Manager. under the FOIA and the Privacy Act. of federal funds where such record reflects inadequacies with respect to a AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD SOURCE CATEGORIES: recipient’s activities, organization, or Information contained in this system Inspector General Act of 1978, as personnel, and disclosure of the record is obtained from individual and class amended, 5 U.S.C. App. 3; Freedom of is made to permit the recipient to take action complainants, employers, co- Information Act, 5 U.S.C. 552; Privacy corrective action beneficial to the workers, witnesses, State rehabilitation Act, 5 U.S.C. 552a, and; 29 CFR parts 70 Government. agencies, physicians, and other health and 71. e. Disclosure to any source, either care providers. PURPOSE(S): private or governmental, to the extent necessary to solicit information relevant SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS This system of records is maintained OF THE ACT: in order to reflect the identity of to any investigation or other matters requesters, the substance of each related to the responsibilities of the OIG. This system contains complaints and A record from a system of records may investigative files compiled during the request, the responses made by the Office of Inspector General (OIG), and be disclosed, as a routine use, to any course of complaint investigations and source, either private or governmental, compliance reviews. In accordance with compliance with the disclosure and reporting requirements of the FOIA and to the extent necessary to secure from paragraph (k)(2) of the Privacy Act, 5 such source information relevant to and U.S.C. 552a(k)(2), these files have been the Privacy Act. Materials within this system also reflect the reasons for the sought in furtherance of an investigation exempted from subsections (c)(3), (d), or other matters related to the (e)(1), (e)(4)(G), (H), and (I) and (f) of the disclosure and/or denial of requests, or portions of requests, and any further responsibilities of the OIG. Act. The disclosure of information f. Disclosure for personnel or other action on requests which may be contained in these files may in some action. A record from a system of appealed and/or litigated. circumstances discourage non- records may be disclosed, as a routine management persons who have ROUTINE USES OF RECORDS MAINTAINED IN THE use, to a federal, state, local, foreign, or knowledge of facts and circumstances SYSTEM INCLUDING CATEGORIES OF USERS AND international agency, for their use in pertinent to charges from giving THE PURPOSES OF SUCH USES: connection with the assignment, hiring, statements or cooperating in a. Referral to federal, state, local and or retention of an individual, issuance investigations. foreign investigative and/or prosecutive of a security clearance, letting of a OIG—DOL Office of Inspector General authorities. A record from a system of contract, or issuance of a license, grant Systems of Records records, which indicates either by itself or other benefit, to the extent that the or in combination with other information is relevant and necessary to DOL/OIG–2 information within the agency’s such agency’s decision on the matter, or possession, a violation or potential SYSTEM NAME: to solicit information from the federal, violation of law, whether civil, criminal state, local, foreign, or international Freedom of Information Act/Privacy or administrative, and whether arising agency, for the OIG’s use in connection Act Records. from general statute or particular with the assignment, hiring, or retention SECURITY CLASSIFICATION: program statute, or by regulation, rule or of an individual, issuance of a security None but sensitive information used order issued pursuant thereto, may be clearance, letting of a contract, or for law enforcement purposes. disclosed as a routine use, to the issuance of a license, grant or other appropriate federal, foreign, state, or benefit. SYSTEM LOCATION: local agency or professional g. Disclosure to an entity hearing a Freedom of Information Act/Privacy organization, charged with contract protest or dispute. A record Act Disclosure Office, Office of responsibility for investigating or from a system of records may be Inspector General, U.S. Department of prosecuting such violation or charged disclosed, as a routine use, to the United Labor, 200 Constitution Avenue NW., with enforcing or implementing the States Government Accountability Washington, DC 20210. statute, rule, regulation, or order. Office, a Board of Contract Appeals, the

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Court of Federal Claims, or other court for investigating any investigative leads POLICIES AND PRACTICES FOR STORING, or tribunal, in connection with bid or information generated by the RETRIEVING, ACCESSING, RETAINING, AND protest cases or contract dispute cases. database, system, or other process in DISPOSING OF RECORDS IN THE SYSTEM: h. Disclosure to Office of Management which the records were included. STORAGE: and Budget (OMB) or Department of m. Disclosure to any inspector Files are stored electronically and/or Justice (DOJ) regarding Freedom of general, receiver, trustee, or other on paper. The records in this system are Information Act and Privacy Act advice. overseer of any entity with respect to maintained in an electronic system and Information from a system of records matters within the investigative paper file system in a locked office. may be disclosed, as a routine use, to jurisdiction of the United States OMB or DOJ in order to obtain advice Department of Labor (DOL) or the DOL RETRIEVABILITY: regarding statutory and other OIG. A record from this system of Files are retrieved by the name of the requirements under the FOIA or Privacy records may be disclosed to any individual or by the case file numbers. Act. individual or entity with responsibility i. Disclosure to the Department of the SAFEGUARDS: for oversight or management of any Treasury (Treasury) and DOJ in entity with respect to matters within the Access by authorized personnel only. pursuance of an ex parte court order to investigative jurisdiction of the DOL or Computer security safeguards are used obtain taxpayer information from the the DOL OIG. This would include, but for electronically stored data and locked IRS. A record from a system of records locations for paper files. may be disclosed, as a routine use, to not be limited to, any receiver, trustee, or established inspector general, Treasury and DOJ when the OIG seeks RETENTION AND DISPOSAL: an ex parte court order to obtain whether court appointed or otherwise, that has been duly granted authority for Records are retained and disposed of taxpayer information from the Internal in accordance with the schedules Revenue Service. oversight of an entity with respect to matters within the investigative approved by the National Archives and j. Disclosure to a consumer reporting Records Administration (NARA). agency in order to obtain relevant authority of the DOL or the DOL OIG. investigatory information. A record from n. Information may be disclosed to SYSTEM MANAGER(S) AND ADDRESS: a system of records may be disclosed, as complainants and victims to the extent Disclosure Officer, Office of Inspector a routine use, to a ‘‘consumer reporting necessary to provide them with General, U.S. Department of Labor, agency’’ as that term is defined in the information concerning the process or Room S1303, 200 Constitution Avenue Fair Credit Reporting Act (15 U.S.C. results of the investigation or case NW., Washington, DC 20210. 1681a(f) and the Federal Claims arising from the matter about which Collection Act of 1966 (31 U.S.C. they complained or were the victim. NOTIFICATION PROCEDURE: 3701(a)(3)), for the purposes of o. Information may be disclosed to Inquiries should be mailed to the obtaining information in the course of other Federal Offices of Inspector System Manager. an investigation, or other matters related General and/or to the Council of the RECORD ACCESS PROCEDURES: to the responsibilities of the OIG. Inspectors General on Integrity and k. Disclosure in accordance with Efficiency for purposes of conducting A request for access should be mailed computer matching laws, regulations, the external review process required by to the System Manager. and/or guidelines. A record may be the Homeland Security Act. disclosed to a federal, state, or local CONTESTING RECORD PROCEDURES: agency for use in computer matching p. Disclosure to appropriate agencies, A petition for amendment should be programs to prevent and detect fraud entities and persons when: (1) It is mailed to the System Manager. and abuse in benefit programs suspected or confirmed that the security RECORD SOURCE CATEGORIES: administered by those agencies, to or confidentiality of information in the support civil and criminal law system of records has been Information contained in this system enforcement activities of those agencies compromised; (2) it has been is obtained from the persons or entities and their components, and to collect determined that as a result of the making requests, from the systems of debts and overpayments owed to the suspected or confirmed compromise records searched to respond to requests, agencies and their components. This there is a risk of harm to economic or and from other agencies referring routine use does not provide property interests, identity theft or requests for access or correction of unrestricted access to records for such fraud, or harm to the security or records originating in the Office of law enforcement and related anti-fraud integrity of this system or other systems Inspector General. activities; each request for disclosure or programs (whether maintained by DOL or another agency or entity) that SYSTEM EXEMPTED FROM CERTAIN PROVISIONS will be considered in light of the OF THE ACT: applicable legal and administrative rely upon the compromised Records obtained and stored in this requirements of a computer matching information, and; (3) the disclosure system may originate from other program or procedure. made to such agencies, entities, and l. Disclosure to any law enforcement persons is reasonably necessary to assist systems of records which have been agency for inclusion in a database, in connection with DOL’s efforts to exempted under the provisions of FOIA system, or process. A record from a respond to the suspected or confirmed and the Privacy Act, and these records system of records may be disclosed, as compromise and prevent, minimize, or are exempt under this system to the a routine use, to any law enforcement remedy any harm. same extent as the systems of records agency for inclusion in a database, from which they were obtained. DISCLOSURE TO CONSUMER REPORTING system, or process designed to generate DOL/OIG–5 AGENCIES: investigative leads and information to be used for law enforcement purposes. Records from this system are not SYSTEM NAME: This routine use also permits the disclosed to consumer reporting Audit Information Reporting Team disclosure of such records to any law agencies for credit rating or related Tech TEX Tracking System, within the enforcement agency with responsibility purposes. Workpaper Tracking System.

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SECURITY CLASSIFICATION: qualifications, including moral, system of records has been None. educational or vocational qualifications, compromised; (2) it has been of an individual seeking to be licensed determined that as a result of the SYSTEM LOCATIONS: or to maintain a license. suspected or confirmed compromise Office of Inspector General, U.S. d. Disclosure to a contractor, grantee, there is a risk of harm to economic or Department of Labor, 200 Constitution or other direct or indirect recipient of property interests, identity theft or Avenue NW., Washington DC 20210; federal funds. A record from a system of fraud, or harm to the security or OIG regional and field offices. records may be disclosed, as a routine integrity of this system or other systems use, to any direct or indirect recipient CATEGORIES OF INDIVIDUALS COVERED BY THE or programs (whether maintained by the of federal funds where such record SYSTEM: Department or another agency or entity) reflects inadequacies with respect to a that rely upon the compromised Office of Inspector General (OIG) recipient’s activities, organization, or information, and; (3) the disclosure Office of Audit staff. personnel, and disclosure of the record made to such agencies, entities, and CATEGORIES OF RECORDS IN THE SYSTEM: is made to permit the recipient to take persons is reasonably necessary to assist Records or information contained in corrective action beneficial to the in connection with the Department’s the system include: Employee name, Government. efforts to respond to the suspected or e. Disclosure to any source, either position, projects assigned to employee, confirmed compromise and prevent, private or governmental, to the extent work and leave hours, workflow, case minimize, or remedy any harm. necessary to solicit information relevant tracking data, and statistical data. to any investigation or other matters DISCLOSURE TO CONSUMER REPORTING AUTHORITY FOR MAINTENANCE OF THE SYSTEM: related to the responsibilities of the OIG. AGENCIES: Inspector General Act of 1978, as A record from a system of records may Records from this system are not amended, 5 U.S.C. App. 3. be disclosed, as a routine use, to any disclosed to consumer reporting source, either private or governmental, agencies for credit rating or related PURPOSE(S): to the extent necessary to secure from purposes. This system is maintained in order to such source information relevant to and POLICIES AND PRACTICES FOR STORING, sought in furtherance of an investigation track and monitor the audit projects and RETRIEVING, ACCESSING, AND DISPOSING OF other matters assigned to OIG audit or other matters related to the RECORDS IN THE SYSTEM: staff, to document auditors’ work and responsibilities of the OIG. leave hours and travel expenses, and to f. Disclosure for personnel or other STORAGE: run statistical reports. action. A record from a system of Files are stored electronically and/or records may be disclosed, as a routine on paper. ROUTINE USES OF RECORDS MAINTAINED IN THE use, to a federal, state, local, foreign, or RETRIEVABILITY: SYSTEM, INCLUDING CATEGORIES OF USERS AND international agency, for their use in THE PURPOSES OF SUCH USES: connection with the assignment, hiring, Files are retrieved by individual a. Referral to federal, state, local and or retention of an individual, issuance name(s) or project/case name/case foreign investigative and/or prosecutive of a security clearance, letting of a number. authorities. A record from a system of contract, or issuance of a license, grant SAFEGUARDS: records, which indicates either by itself or other benefit, to the extent that the or in combination with other Access by authorized personnel only. information is relevant and necessary to Computer security safeguards are used information within the agency’s such agency’s decision on the matter, or possession, a violation or potential for electronically stored data and locked to solicit information from the federal, locations for paper files. violation of law, whether civil, criminal state, local, foreign, or international or administrative, and whether arising agency, for the OIG’s use in connection RETENTION AND DISPOSAL: from general statute or particular with the assignment, hiring, or retention Records are retained and disposed of program statute, or by regulation, rule or of an individual, issuance of a security in accordance with the schedules order issued pursuant thereto, may be clearance, letting of a contract, or approved by the National Archives and disclosed as a routine use, to the issuance of a license, grant or other Records Administration (NARA). appropriate federal, foreign, state, or benefit. local agency or professional g. Disclosure to an entity hearing a SYSTEM MANAGERS AND ADDRESS: organization, charged with contract protest or dispute. A record Assistant Inspector General for Audit, responsibility for investigating or from a system of records may be 200 Constitution Avenue NW., prosecuting such violation or charged disclosed, as a routine use, to the United Washington, DC 20210. with enforcing or implementing the States Government Accountability NOTIFICATION PROCEDURE: statute, rule, regulation, or order. Office, a Board of Contract Appeals, the b. Introduction to a grand jury. A Court of Federal Claims, or other court Inquiries should be mailed to the record from a system of records may be or tribunal, in connection with bid System Manager. disclosed, as a routine use, to a grand protest cases or contract dispute cases. RECORD ACCESS PROCEDURE: jury agent pursuant to either a federal or h. Information may be disclosed to A request for access should be mailed state grand jury subpoena or to a other Federal Offices of Inspector to the System Manager. prosecution request that such record be General and/or the Council of Inspectors released for the purpose of its General on Integrity and Efficiency CONTESTING RECORD PROCEDURES: introduction to a grand jury. (CIGIE) for purposes of conducting the A petition for amendment should be c. Referral to federal, state, local or external review process required by the mailed to the System Manager. professional licensing boards. A record Homeland Security Act. from a system of records may be j. Disclosure to appropriate agencies, RECORD SOURCE CATEGORIES: disclosed, as a routine use, to any entities and persons when: (1) It is Information contained in this System governmental, professional, or licensing suspected or confirmed that the security is obtained from activity supervisors, authority when such record relates to or confidentiality of information in the and audit personnel assigned to directly

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input work hours and leave associated for investigative merit, referral for sought in furtherance of an investigation with audit project activity. investigation, referral for auditing, or other matters related to the referral to DOL program agencies or responsibilities of the OIG. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS other public agencies, or no action. f. Disclosure for personnel or other OF THE ACT: action. A record from a system of None. ROUTINE USES OF RECORDS MAINTAINED IN THE records may be disclosed, as a routine SYSTEM, INCLUDING CATEGORIES OF USERS AND use, to a federal, state, local, foreign, or DOL/OIG–6 THE PURPOSES OF SUCH USES: international agency, for their use in SYSTEM NAME: a. Referral to federal, state, local and connection with the assignment, hiring, foreign investigative and/or prosecutive Hotline and Complaints Analysis or retention of an individual, issuance authorities. A record from a system of Files. of a security clearance, letting of a records, which indicates either by itself contract, or issuance of a license, grant SECURITY CLASSIFICATION: or in combination with other or other benefit, to the extent that the Unclassified but sensitive information information within the agency’s information is relevant and necessary to used for law enforcement purposes. possession, a violation or potential such agency’s decision on the matter, or violation of law, whether civil, criminal to solicit information from the federal, SYSTEM LOCATION: or administrative, and whether arising state, local, foreign, or international Office of Inspector General, U.S. from general statute or particular agency, for the OIG’s use in connection Department of Labor, 200 Constitution program statute, or by regulation, rule or with the assignment, hiring, or retention Avenue NW., Washington, DC 20210. order issued pursuant thereto, may be of an individual, issuance of a security disclosed as a routine use, to the CATEGORIES OF INDIVIDUALS COVERED BY THE clearance, letting of a contract, or SYSTEM: appropriate federal, foreign, state, or issuance of a license, grant or other local agency or professional Complainants, federal and other benefit. organization, charged with public employees, contractors and g. Disclosure to an entity hearing a responsibility for investigating or subcontractors, grantees and sub- contract protest or dispute. A record prosecuting such violation or charged grantees, benefits claimants, alleged from a system of records may be with enforcing or implementing the violators of federal, state, and local disclosed, as a routine use, to the United statute, rule, regulation, or order. laws, regulations and policies, union States Government Accountability b. Introduction to a grand jury. A Office, a Board of Contract Appeals, the officers, trustees of benefit plans, and record from a system of records may be employers. Court of Federal Claims, or other court disclosed, as a routine use, to a grand or tribunal, in connection with bid CATEGORIES OF RECORDS IN THE SYSTEM: jury agent pursuant to either to a federal protest cases or contract dispute cases. The system contains records of or state grand jury subpoena or to a h. Disclosure to the Office of complaints and allegations of waste, prosecution request that such record be Management and Budget (OMB) or fraud, abuse, and violations of laws, released for the purpose of its Department of Justice (DOJ) regarding regulations, and policies; complaint introduction to a grand jury. Freedom of Information Act (FOIA) and letters; referrals to federal, state, and c. Referral to federal, state, local or Privacy Act advice. Information from a local agencies; tracking information professional licensing boards. A record system of records may be disclosed, as regarding referrals; summary from a system of records may be a routine use, to OMB or DOJ in order information for indexing and cross disclosed, as a routine use, to any to obtain advice regarding statutory and referencing; reports and associated governmental, professional, or licensing other requirements under the FOIA or materials filed with the Department of authority when such record relates to Privacy Act. Labor (DOL) or other government qualifications, including moral, i. Disclosure to the Department of the agencies from medical providers, educational or vocational qualifications, Treasury (Treasury) and DOJ in grantees, contractors, employers, of an individual seeking to be licensed pursuance of an ex parte court order to insurance companies, and other sources; or to maintain a license. obtain taxpayer information from the d. Disclosure to a contractor, grantee, other evidence and background material IRS. A record from a system of records or other direct or indirect recipient of relating to complaints existing in any may be disclosed, as a routine use, to federal funds. A record from a system of form. Treasury and DOJ when the OIG seeks records may be disclosed, as a routine an ex parte court order to obtain AUTHORITY FOR MAINTENANCE OF THE SYSTEM: use, to any direct or indirect recipient taxpayer information from the Internal Inspector General Act of 1978, as of federal funds where such record Revenue Service. amended, 5 U.S.C. App. 3. reflects inadequacies with respect to a j. Disclosure to a consumer reporting recipient’s activities, organization, or agency in order to obtain relevant PURPOSE(S): personnel, and disclosure of the record investigatory information. A record from This system is established and is made to permit the recipient to take a system of records may be disclosed, as maintained to fulfill the purposes of the corrective action beneficial to the a routine use, to a ‘‘consumer reporting Inspector General Act of 1978, as Government. agency’’ as that term is defined in the amended, and to fulfill the e. Disclosure to any source, either Fair Credit Reporting Act (15 U.S.C. responsibilities assigned by that Act private or governmental, to the extent 1681a(f) and the Federal Claims concerning receipt of complaints and necessary to solicit information relevant Collection Act of 1966 (31 U.S.C. other information from which audits, to any investigation or other matters 3701(a)(3)), for the purposes of investigations, inspections, and related to the responsibilities of the obtaining information in the course of evaluations may develop. The OIG Office of Inspector General (OIG). A an investigation, or other matters related initiates investigations, audits, record from a system of records may be to the responsibilities of the OIG. inspections, and evaluations of disclosed, as a routine use, to any k. Disclosure in accordance with individuals, entities and programs. This source, either private or governmental, computer matching laws, regulations, system is the repository of complaint to the extent necessary to secure from and/or guidelines. A record may be information documented and reviewed such source information relevant to and disclosed to a federal, state, or local

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agency for use in computer matching or confidentiality of information in the RECORD SOURCE CATEGORIES: programs to prevent and detect fraud system of records has been Information contained in this system and abuse in benefit programs compromised; (2) it has been is obtained from individual administered by those agencies, to determined that as a result of the complainants and other individuals support civil and criminal law suspected or confirmed compromise possessing relevant information, enforcement activities of those agencies there is a risk of harm to economic or Federal, state and local government and their components, and to collect property interests, identity theft or records, individual and company debts and overpayments owed to the fraud, or harm to the security or records, court records, publicly agencies and their components. This integrity of this system or other systems available articles, Web sites, financial routine use does not provide or programs (whether maintained by the data, corporate information, and other unrestricted access to records for such Department or another agency or entity) sources that may arise. law enforcement and related anti-fraud that rely upon the compromised activities; each request for disclosure SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS information, and; (3) the disclosure OF THE ACT: will be considered in light of the made to such agencies, entities, and The Secretary of Labor has applicable legal and administrative persons is reasonably necessary to assist requirements of a computer matching promulgated regulations which exempt in connection with DOL’s efforts to information contained in this system of program or procedure. respond to the suspected or confirmed l. Disclosure to any law enforcement records from various provisions of the compromise and prevent, minimize, or Privacy Act depending upon the agency for inclusion in a database, remedy any harm. system, or process. A record from a purpose for which the information was system of records may be disclosed, as DISCLOSURE TO CONSUMER REPORTING gathered and for which it will be used. a routine use, to any law enforcement AGENCIES: The various law enforcement purposes agency for inclusion in a database, Records from this system are not and the reasons for the exemptions are system, or process designed to generate disclosed to consumer reporting as follows: investigative leads and information to agencies for credit rating or related a. Criminal Law Enforcement: In be used for law enforcement purposes. purposes. accordance with 5 U.S.C. 552a(j)(2), This routine use also permits the information compiled for this purpose is POLICIES AND PRACTICES FOR STORING, disclosure of such records to any law exempt from all of the provisions of the RETRIEVING, ACCESSING, RETAINING, AND Privacy Act except the following enforcement agency with responsibility DISPOSING OR RECORDS IN THE SYSTEM: for investigating any investigative leads sections: (b), (c)(1) and (2), (e)(4)(A) or information generated by the STORAGE: through (F), (e)(6), (7), (9), (10), and (11), database, system, or other process in Files are stored electronically and/or and (i). This material is exempt because which the records were included. on paper. the disclosure and other requirements of m. Disclosure to any inspector the Privacy Act would substantially RETRIEVABILITY: general, receiver, trustee, or other compromise the efficacy and integrity of overseer of any entity with respect to Paper files are retrieved by case OIG operations in a number of ways. matters within the investigative number. Electronic files are retrieved by The disclosure of even the existence of jurisdiction of DOL or the DOL OIG. A case number, case name, subject, cross these files would be problematic. record from this system of records may referenced item, or batch retrieval Disclosure could enable suspects to take be disclosed to any individual or entity applications. action to prevent detection of criminal with responsibility for oversight or SAFEGUARDS: activities, conceal evidence, or escape management of any entity with respect Access by authorized personnel only. prosecution. Required disclosure of to matters within the investigative Computer security safeguards are used information contained in this system jurisdiction of DOL or the DOL OIG. for electronically stored data and locked could lead to the intimidation of, or This would include, but not be limited locations for paper files. harm to, informants, witnesses and their to, any receiver, trustee, or established respective families or OIG personnel inspector general, whether court RETENTION AND DISPOSAL: and their families. Disclosure could appointed or otherwise, that has been Records are retained and disposed of invade the privacy of individuals other duly granted authority for oversight of in accordance with the schedules than subjects and disclose their identity an entity with respect to matters within approved by the National Archives and when confidentially was promised or the investigative authority of DOL or the Records Administration (NARA). impliedly promised to them. Disclosure DOL OIG. could interfere with the integrity of n. Information may be disclosed to SYSTEM MANAGER(S) AND ADDRESS: information which would otherwise be complainants and victims to the extent Counsel to the Inspector General, privileged (see, e.g., 5 U.S.C. 552(b)(5)), necessary to provide them with Office of Legal Services, Office of and which could interfere with the information concerning the process or Inspector General, U.S. Department of integrity of other important law results of the investigation or case Labor, 200 Constitution Avenue NW., enforcement concerns: (see, e.g., 5 arising from the matter about which Washington, DC 20210. U.S.C. 552(b)(7)). they complained or were the victim. NOTIFICATION PROCEDURE: The requirement that only relevant o. Information may be disclosed to and necessary information be included Inquiries should be mailed to the other Federal Offices of Inspector in a criminal investigative file is System Manager. General and/or to the President’s contrary to investigative practice which Council of the Inspectors General on RECORD ACCESS PROCEDURE: requires a full and complete inquiry and Integrity and Efficiency for purposes of A request for access should be mailed exhaustion of all potential sources of conducting the external review process to the System Manager. information. See, 5 U.S.C. 552a(e)(1). required by the Homeland Security Act. Similarly, maintaining only those p. Disclosure to appropriate agencies, CONTESTING RECORD PROCEDURES: records which are accurate, relevant, entities and persons when: (1) It is A petition for amendment should be timely and complete and which assure suspected or confirmed that the security mailed to the System Manager. fairness in a determination is contrary to

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established investigative techniques. SYSTEM LOCATION: local agency or professional See, 5 U.S.C. 552a(e)(5). Requiring Office of Inspector General, U.S. organization, charged with investigators to obtain information to Department of Labor, 200 Constitution responsibility for investigating or the greatest extent practicable directly Avenue NW., Washington, DC 20210. prosecuting such violation or charged from the subject individual also would with enforcing or implementing the CATEGORIES OF INDIVIDUALS COVERED BY THE statute, rule, regulation, or order. be counter-productive to the thorough SYSTEM: performance of clandestine criminal b. Introduction to a grand jury. A Members of Congress and investigations. See, 5 U.S.C. 552a(e)(2). record from a system of records may be Congressional staff members; Finally, providing notice to an disclosed, as a routine use, to a grand individuals who correspond with, or jury agent pursuant to either to a federal individual interviewed of the authority otherwise contact, the Office of of the interviewer, the purpose which or state grand jury subpoena or to a Inspector General (OIG), and OIG staff prosecution request that such record be the information provided may be used, assigned to process and handle such the routine uses of that information, and released for the purpose of its correspondence. introduction to a grand jury. the effect upon the individual should c. Referral to federal, state, local or CATEGORIES OF RECORDS IN THE SYSTEM: he/she choose not to provide the professional licensing boards. A record information sought, could discourage The system contains records of from a system of records may be the free flow of information in a correspondence to and from the OIG, via disclosed, as a routine use, to any criminal law enforcement inquiry. 5 letter, email, fax, or other media, and governmental, professional, or licensing U.S.C. 552a(e)(3). any associated records or attachments authority when such record relates to b. Other law enforcement: In provided by the correspondent or qualifications, including moral, accordance with 5 U.S.C. 552a(k)(2), included with the response provided by educational or vocational qualifications, investigatory material compiled for law the OIG. of an individual seeking to be licensed enforcement purposes (to the extent it is AUTHORITY FOR MAINTENANCE OF THE SYSTEM: or to maintain a license. d. Disclosure to a contractor, grantee, not already exempted by 5 U.S.C. Inspector General Act of 1978, as or other direct or indirect recipient of 552a(j)(2)), is exempted from the amended, 5 U.S.C. App. 3. following provisions of the Privacy Act: federal funds. A record from a system of (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), PURPOSE(S): records may be disclosed, as a routine and (f). This material is exempt because This system is established and use, to any direct or indirect recipient the disclosure and other requirements of maintained to fulfill the purposes of the of federal funds where such record the Act could substantially compromise Inspector General Act of 1978, as reflects inadequacies with respect to a the efficacy and integrity of OIG amended, regarding audits, recipient’s activities, organization, or operations. Disclosure could invade the investigations, inspections, evaluations, personnel, and disclosure of the record is made to permit the recipient to take privacy of other individuals and and other oversight of Department of corrective action beneficial to the disclose their identity when they were Labor (DOL) programs and operations, and to report to and be responsive to Government. expressly promised confidentiality. e. Disclosure to any source, either Disclosure could interfere with the inquiries and other input from the public and from Congressional private or governmental, to the extent integrity of information which would necessary to solicit information relevant otherwise be subject to privileges, see Committees and Members. This system is the repository of correspondence to to any investigation or other matters e.g., 5 U.S.C. 552(b)(5) and which could related to the responsibilities of the OIG. interfere with other important law and from the OIG, the public, and Congressional Committees and A record from a system of records may enforcement concerns. See, e.g., 5 U.S.C. be disclosed, as a routine use, to any 552(b)(7). Members, and includes complaints and referrals reviewed for response by the source, either private or governmental, c. Contract Investigations: In OIG, which may include full to the extent necessary to secure from accordance with 5 U.S.C. 552a(k)(5), investigation, referral for auditing, such source information relevant to and investigatory material compiled solely referral for DOL program agency action, sought in furtherance of an investigation for the purpose of determining integrity, or no action. The system files maintain or other matters related to the suitability, eligibility, qualifications, or information from the time the responsibilities of the OIG. f. Disclosure for personnel or other employment under a DOL contract is correspondence has been received until action. A record from a system of exempt from the following sections of the correspondence file has been closed. the Privacy Act: (c)(3), (d), (e)(1), records may be disclosed, as a routine (e)(4)(G), (H), (I) and (f). This exemption ROUTINE USES OF RECORDS MAINTAINED IN THE use, to a federal, state, local, foreign, or was obtained in order to protect from SYSTEM, INCLUDING CATEGORIES OF USERS AND international agency, for their use in THE PURPOSES OF SUCH USES: disclosure the identity of confidential connection with the assignment, hiring, sources when an express promise of a. Referral to federal, state, local and or retention of an individual, issuance confidentiality has been given in order foreign investigative and/or prosecutive of a security clearance, letting of a to obtain information from sources that authorities. A record from a system of contract, or issuance of a license, grant would otherwise be unwilling to records, which indicates either by itself or other benefit, to the extent that the provide necessary information. or in combination with other information is relevant and necessary to information within the agency’s such agency’s decision on the matter, or DOL/OIG–7 possession, a violation or potential to solicit information from the federal, violation of law, whether civil, criminal state, local, foreign, or international SYSTEM NAME: or administrative, and whether arising agency, for the OIG’s use in connection from general statute or particular with the assignment, hiring, or retention Correspondence Tracking System. program statute, or by regulation, rule or of an individual, issuance of a security order issued pursuant thereto, may be clearance, letting of a contract, or SECURITY CLASSIFICATION: disclosed as a routine use, to the issuance of a license, grant or other None. appropriate federal, foreign, state, or benefit.

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g. Disclosure to an entity hearing a an entity with respect to matters within NOTIFICATION PROCEDURE: contract protest or dispute. A record the investigative authority of DOL or the Inquiries should be mailed to the from a system of records may be DOL OIG. System Manager. disclosed, as a routine use, to the United l. Information may be disclosed to States Government Accountability complainants and victims to the extent RECORD ACCESS PROCEDURE: Office, a Board of Contract Appeals, the necessary to provide them with A request for access should be mailed Court of Federal Claims, or other court information concerning the process or to the System Manager. or tribunal, in connection with bid results of the investigation or case CONTESTING RECORD PROCEDURES: protest cases or contract dispute cases. arising from the matter about which A petition for amendment should be h. Disclosure to the Office of they complained or were the victim. mailed to the System Manager. Management and Budget (OMB) or m. Disclosure to appropriate agencies, Department of Justice (DOJ) regarding entities and persons when (1) it is RECORD SOURCE CATEGORIES: Freedom of Information Act (FOIA) and suspected or confirmed that the security Information contained in this system Privacy Act advice. Information from a or confidentiality of information in the is obtained from correspondence system of records may be disclosed, as system of records has been received from Congressional offices. a routine use, to the OMB or DOJ in compromised; (2) it has been order to obtain advice regarding determined that as a result of the SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: statutory and other requirements under suspected or confirmed compromise the FOIA or Privacy Act. there is a risk of harm to economic or The Secretary of Labor has i. Disclosure to a consumer reporting property interests, identity theft or promulgated regulations which exempt agency in order to obtain relevant fraud, or harm to the security or information contained in this system of investigatory information. A record from integrity of this system or other systems records from various provisions of the a system of records may be disclosed, as or programs (whether maintained by Privacy Act depending upon the a routine use, to a ‘‘consumer reporting DOL or another agency or entity) that purpose for which the information was agency’’ as that term is defined in the rely upon the compromised gathered and for which it will be used. Fair Credit Reporting Act (15 U.S.C. information, and; (3) the disclosure The various law enforcement purposes 1681a(f) and the Federal Claims made to such agencies, entities, and and the reasons for the exemptions are Collection Act of 1966 (31 U.S.C. persons is reasonably necessary to assist as follows: 3701(a)(3)), for the purposes of in connection with DOL’s efforts to a. Criminal Law Enforcement: In obtaining information in the course of respond to the suspected or confirmed accordance with 5 U.S.C. 552a(j)(2), an investigation, or other matters related compromise and prevent, minimize, or information compiled for this purpose is to the responsibilities of the OIG. remedy any harm. exempt from all of the provisions of the j. Disclosure in accordance with Privacy Act except the following computer matching laws, regulations, DISCLOSURE TO CONSUMER REPORTING sections: (b), (c)(1) and (2), (e)(4)(A) AGENCIES: and/or guidelines. A record may be through (F), (e)(6), (7), (9), (10), and (11), disclosed to a federal, state, or local Records from this system are not and (i). This material is exempt because agency for use in computer matching disclosed to consumer reporting the disclosure and other requirements of programs to prevent and detect fraud agencies for credit rating or related the Privacy Act would substantially and abuse in benefit programs purposes. compromise the efficacy and integrity of administered by those agencies, to POLICIES AND PRACTICES FOR STORING, OIG operations in a number of ways. support civil and criminal law RETRIEVING, ACCESSING, RETAINING, AND The disclosure of even the existence of enforcement activities of those agencies DISPOSING OR RECORDS IN THE SYSTEM: these files would be problematic. and their components, and to collect STORAGE: Disclosure could enable suspects to take action to prevent detection of criminal debts and overpayments owed to the Files are stored electronically and/or activities, conceal evidence, or escape agencies and their components. This on paper. routine use does not provide prosecution. Required disclosure of unrestricted access to records for such RETRIEVABILITY: information contained in this system law enforcement and related anti-fraud Files are retrieved by name and case could lead to the intimidation of, or activities; each request for disclosure number, and are retrieved by case harm to, informants, witnesses and their will be considered in light of the number, correspondent’s name, subject, respective families or OIG personnel applicable legal and administrative or cross referenced item. and their families. Disclosure could requirements of a computer matching invade the privacy of individuals other program or procedure. SAFEGUARDS: than subjects and disclose their identity k. Disclosure to any inspector general, Access by authorized personnel only. when confidentially was promised or receiver, trustee, or other overseer of Computer security safeguards are used impliedly promised to them. Disclosure any entity with respect to matters for electronically stored data and locked could interfere with the integrity of within the investigative jurisdiction of locations for paper files. information which would otherwise be the DOL or the DOL OIG. A record from RETENTION AND DISPOSAL: privileged (see, e.g., 5 U.S.C. 552(b)(5)), this system of records may be disclosed Records are retained and disposed of and which could interfere with the to any individual or entity with in accordance with the schedules integrity of other important law responsibility for oversight or approved by the National Archives and enforcement concerns. (see, e.g., 5 management of any entity with respect Records Administration (NARA). U.S.C. 552(b)(7)). to matters within the investigative The requirement that only relevant jurisdiction of DOL or the DOL OIG. SYSTEM MANAGER(S) AND ADDRESS: and necessary information be included This would include, but not be limited Assistant Inspector General for in a criminal investigative file is to, any receiver, trustee, or established Management and Policy, Office of contrary to investigative practice which inspector general, whether court Inspector General, U.S. Department of requires a full and complete inquiry and appointed or otherwise, that has been Labor, 200 Constitution Avenue NW., exhaustion of all potential sources of duly granted authority for oversight of Washington, DC 20210. information. See, 5 U.S.C. 552a(e)(1).

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Similarly, maintaining only those SECURITY CLASSIFICATION: c. Referral to federal, state, local or records which are accurate, relevant, None. professional licensing boards. A record timely and complete and which assure from a system of records may be SYSTEM LOCATION: fairness in a determination is contrary to disclosed, as a routine use, to any established investigative techniques. Human Resources Division, Office of governmental, professional, or licensing See, 5 U.S.C. 552a(e)(5). Requiring Inspector General, U.S. Department of authority when such record relates to investigators to obtain information to Labor, 200 Constitution Avenue NW., qualifications, including moral, the greatest extent practicable directly Washington, DC 20210. educational or vocational qualifications, from the subject individual also would CATEGORIES OF INDIVIDUALS COVERED BY THE of an individual seeking to be licensed be counter-productive to the thorough SYSTEM: or to maintain a license. performance of clandestine criminal Current and former employees of the d. Disclosure to any source, either investigations. See, 5 U.S.C. 552a(e)(2). Office of Inspector General. private or governmental, to the extent Finally, providing notice to an necessary to solicit information relevant individual interviewed of the authority CATEGORIES OF RECORDS IN THE SYSTEM: to any investigation or other matters of the interviewer, the purpose which Records contained in a personnel related to the responsibilities of the OIG. the information provided may be used, database system established to control A record from a system of records may the routine uses of that information, and issuance of credentials to United States be disclosed, as a routine use, to any the effect upon the individual should Department of Labor (DOL) Office of source, either private or governmental, he/she choose not to provide the Inspector General (OIG) personnel. The to the extent necessary to secure from information sought, could discourage system contains photographs of all such source information relevant to and the free flow of information in a employees and other materials reflecting sought in furtherance of an investigation criminal law enforcement inquiry. 5 employees’ names, titles, duty locations, or other matters related to the U.S.C. 552a(e)(3). credential numbers, and dates of responsibilities of the OIG. issuance. b. Other law enforcement: In e. Disclosure for personnel or other action. A record from a system of accordance with 5 U.S.C. 552a(k)(2), AUTHORITY FOR MAINTENANCE OF THE SYSTEM: investigatory material compiled for law records may be disclosed, as a routine Inspector General Act of 1978, as use, to a federal, state, local, foreign, or enforcement purposes (to the extent it is amended, 5 U.S.C. App. 3. not already exempted by 5 U.S.C. international agency, for their use in 552a(j)(2)), is exempted from the PURPOSE(S): connection with the assignment, hiring, following provisions of the Privacy Act: The credentials file system assists in or retention of an individual, issuance (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), the issuance and control of official of a security clearance, letting of a and (f). This material is exempt because credentials issued to OIG personnel for contract, or issuance of a license, grant the disclosure and other requirements of identification purposes to establish or other benefit, to the extent that the the Act could substantially compromise official identification and authority information is relevant and necessary to the efficacy and integrity of OIG when interacting with the general such agency’s decision on the matter, or operations. Disclosure could invade the public, or with other agencies in the to solicit information from the federal, privacy of other individuals and performance of official duties. state, local, foreign, or international disclose their identity when they were agency, for the OIG’s use in connection ROUTINE USES OF RECORDS MAINTAINED IN THE with the assignment, hiring, or retention expressly promised confidentiality. SYSTEM, INCLUDING CATEGORIES OF USERS AND of an individual, issuance of a security Disclosure could interfere with the THE PURPOSES OF SUCH USES: clearance, letting of a contract, or integrity of information which would a. Referral to federal, state, local and issuance of a license, grant or other otherwise be subject to privileges, see foreign investigative and/or prosecutive e.g., 5 U.S.C. 552(b)(5) and which could benefit. authorities. A record from a system of f. Disclosure to appropriate agencies, interfere with other important law records, which indicates either by itself entities and persons when (1) it is enforcement concerns. See, e.g., 5 U.S.C. or in combination with other suspected or confirmed that the security 552(b)(7). information within the agency’s or confidentiality of information in the c. Contract Investigations: In possession, a violation or potential system of records has been accordance with 5 U.S.C. 552a(k)(5), violation of law, whether civil, criminal compromised; (2) it has been investigatory material compiled solely or administrative, and whether arising determined that as a result of the for the purpose of determining integrity, from general statute or particular suspected or confirmed compromise suitability, eligibility, qualifications, or program statute, or by regulation, rule or there is a risk of harm to economic or employment under a DOL contract is order issued pursuant thereto, may be property interests, identity theft or exempt from the following sections of disclosed as a routine use, to the fraud, or harm to the security or the Privacy Act: (c)(3), (d), (e)(1), appropriate federal, foreign, state, or integrity of this system or other systems (e)(4)(G), (H), (I) and (f). This exemption local agency or professional or programs (whether maintained by the was obtained in order to protect from organization, charged with Department or another agency or entity) disclosure the identity of confidential responsibility for investigating or that rely upon the compromised sources when an express promise of prosecuting such violation or charged information, and; (3) the disclosure confidentiality has been given in order with enforcing or implementing the made to such agencies, entities, and to obtain information from sources that statute, rule, regulation, or order. persons is reasonably necessary to assist b. Introduction to a grand jury. A would otherwise be unwilling to in connection with the Department’s record from a system of records may be provide necessary information. efforts to respond to the suspected or disclosed, as a routine use, to a grand confirmed compromise and prevent, DOL/OIG–8 jury agent pursuant to either to a federal minimize, or remedy such harm. or state grand jury subpoena or to a SYSTEM NAME: prosecution request that such record be DISCLOSURE TO CONSUMER REPORTING Office of Inspector General (OIG) released for the purpose of its AGENCIES: Employee Credential System introduction to a grand jury. None.

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POLICIES AND PRACTICES FOR STORING, CATEGORIES OF RECORDS IN THE SYSTEM: to the extent necessary to secure from RETRIEVING, ACCESSING, RETAINING, AND The systems contain records related to such source information relevant to and DISPOSING OR RECORDS IN THE SYSTEM: OIG owned or leased property, and sought in furtherance of an investigation STORAGE: related to the employees that are or other matters related to the Files are stored electronically and/or assigned such property. responsibilities of the OIG. on paper. e. Disclosure for personnel or other AUTHORITY FOR MAINTENANCE OF THE SYSTEM: action. A record from a system of RETRIEVABILITY: Inspector General Act of 1978, as records may be disclosed, as a routine Files are retrieved by employee name. amended, 5 U.S.C. App. 3; Title 41, use, to a federal, state, local, foreign, or Federal Management Regulations. SAFEGUARDS: international agency, for their use in connection with the assignment, hiring, Access by authorized personnel only. PURPOSE(S): Computer security safeguards are used or retention of an individual, issuance To identify, monitor, and track all of a security clearance, letting of a for electronically stored data and locked OIG owned or leased property and locations for paper files. contract, or issuance of a license, grant equipment, its assigned location, the or other benefit, to the extent that the individual assigned custody of the RETENTION AND DISPOSAL: information is relevant and necessary to property, and to account for the Records are retained and disposed of such agency’s decision on the matter, or acquisition and disposal of such in accordance with the schedules to solicit information from the federal, property and equipment. approved by the National Archives and state, local, foreign, or international Records Administration (NARA) http:// ROUTINE USES OF RECORDS MAINTAINED IN THE agency, for the OIG’s use in connection www.archives.gov/records-mgmt/grs/ SYSTEM, INCLUDING CATEGORIES OF USERS AND with the assignment, hiring, or retention index.pdf. THE PURPOSES OF SUCH USES: of an individual, issuance of a security a. Referral to federal, state, local and clearance, letting of a contract, or SYSTEM MANAGER(S) AND ADDRESS: foreign investigative and/or prosecutive issuance of a license, grant or other Assistant Inspector General for authorities. A record from a system of benefit. Management and Policy, Office of records, which indicates either by itself f. Information may be disclosed to Inspector General, U.S. Department of or in combination with other other Federal Offices of Inspector Labor, 200 Constitution Avenue NW., information within the agency’s General and/or to the President’s Washington, DC 20210. possession, a violation or potential Council of the Inspectors General on NOTIFICATION PROCEDURE: violation of law, whether civil, criminal Integrity and Efficiency for purposes of Inquiries should be mailed to the or administrative, and whether arising conducting the external review process System Manager. from general statute or particular required by the Homeland Security Act. program statute, or by regulation, rule or g. Disclosure to appropriate agencies, RECORD ACCESS PROCEDURE: order issued pursuant thereto, may be entities and persons when: (1) It is A request for access should be mailed disclosed as a routine use, to the suspected or confirmed that the security to the System Manager. appropriate federal, foreign, state, or or confidentiality of information in the local agency or professional system of records has been CONTESTING RECORD PROCEDURES: organization, charged with compromised; (2) it has been A petition for amendment should be responsibility for investigating or determined that as a result of the mailed to the System Manager. prosecuting such violation or charged suspected or confirmed compromise RECORD SOURCE CATEGORIES: with enforcing or implementing the there is a risk of harm to economic or Information contained in this system statute, rule, regulation, or order. property interests, identity theft or is obtained from OIG employees who b. Introduction to a grand jury. A fraud, or harm to the security or are issued official credentials. record from a system of records may be integrity of this system or other systems disclosed, as a routine use, to a grand or programs (whether maintained by the SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS jury agent pursuant to either to a federal DOL or another agency or entity) that OF THE ACT: or state grand jury subpoena or to a rely upon the compromised None. prosecution request that such record be information; and (3) the disclosure DOL/OIG–9 released for the purpose of its made to such agencies, entities, and introduction to a grand jury. persons is reasonably necessary to assist SYSTEM NAME: c. Referral to federal, state, local or in connection with the Department’s OIG Property Tracking Systems. professional licensing boards. A record efforts to respond to the suspected or from a system of records may be confirmed compromise and prevent, SECURITY CLASSIFICATION: disclosed, as a routine use, to any minimize, or remedy any harm. None. governmental, professional, or licensing authority when such record relates to DISCLOSURE TO CONSUMER REPORTING SYSTEM LOCATION: AGENCIES: Office of Inspector General, U.S. qualifications, including moral, educational or vocational qualifications, Records from this system are not Department of Labor, 200 Constitution disclosed to consumer reporting Avenue NW., Washington, DC 20210. of an individual seeking to be licensed or to maintain a license. agencies for credit rating or related CATEGORIES OF INDIVIDUALS COVERED BY THE d. Disclosure to any source, either purposes. SYSTEM: private or governmental, to the extent POLICIES AND PRACTICES FOR STORING, Individuals that are assigned custody necessary to solicit information relevant RETRIEVING, ACCESSING, RETAINING, AND of the Office of Inspector General (OIG) to any investigation or other matters DISPOSING OR RECORDS IN THE SYSTEM: owned or leased property such as related to the responsibilities of the OIG. computers, cell phones, vehicles, radios, A record from a system of records may STORAGE: investigative equiment, firearms, and be disclosed, as a routine use, to any Files are stored electronically and/or ammunition. source, either private or governmental, on paper.

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RETRIEVABILITY: (OIG); and individuals considered for qualifications, including moral, Files are retrieved by employee name access to restricted areas and educational or vocational qualifications, and/or assigned property number. information, such as contractors hired of an individual seeking to be licensed by the OIG, and contractor employees. or to maintain a license. SAFEGUARDS: d. Disclosure to any source, either Access by authorized personnel only. CATEGORIES OF RECORDS IN THE SYSTEM: private or governmental, to the extent Computer security safeguards are used Pre-employment clearance forms and necessary to solicit information relevant for electronically stored data and locked reports filed by individuals, and to any investigation or other matters locations for paper files. documents related to federal and other related to the responsibilities of the OIG. law enforcement checks, prior employer A record from a system of records may RETENTION AND DISPOSAL: checks/references, credit checks, and be disclosed, as a routine use, to any Records are retained and disposed of any other records gathered during the source, either private or governmental, in accordance with the schedules course of the pre-employment process. to the extent necessary to secure from approved by the National Archives and A paper file is maintained for PECIs that such source information relevant to and Records Administration (NARA). are filed under each individual’s name. sought in furtherance of an investigation SYSTEM MANAGER(S) AND ADDRESS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: or other matters related to the responsibilities of the OIG. Assistant Inspector General for Inspector General Act of 1978, as e. Disclosure for personnel or other Management and Policy, and Assistant amended, 5 U.S.C. App. 3.; Executive action. A record from a system of Inspector General for Labor Order 10450. records may be disclosed, as a routine Racketeering and Fraud Investigations, use, to a federal, state, local, foreign, or U.S. Department of Labor, 200 PURPOSE(S): The PECI file system is a repository international agency, for their use in Constitution Avenue NW., Washington, connection with the assignment, hiring, DC 20210. for documentation related to individual personnel determinations for suitability or retention of an individual, issuance NOTIFICATION PROCEDURE: and fitness for Federal employment. The of a security clearance, letting of a Inquiries should be mailed to the system also documents findings of law contract, or issuance of a license, grant System Manager. enforcement, employment, and credit or other benefit, to the extent that the inquiries, and personnel suitability information is relevant and necessary to RECORD ACCESS PROCEDURE: determinations made by the OIG as a such agency’s decision on the matter, or A request for access should be mailed result of official pre-employment to solicit information from the federal, to the System manager. inquiries. state, local, foreign, or international agency, for the OIG’s use in connection CONTESTING RECORD PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE with the assignment, hiring, or retention A petition for amendment should be SYSTEM, INCLUDING CATEGORIES OF USERS AND of an individual, issuance of a security mailed to the System Manager. THE PURPOSES OF SUCH USES: clearance, letting of a contract, or a. Referral to federal, state, local and issuance of a license, grant or other RECORD SOURCE CATEGORIES: foreign investigative and/or prosecutive benefit. Information contained in this system authorities. A record from a system of f. Disclosure to a consumer reporting is obtained from OIG program managers records, which indicates either by itself agency in order to obtain relevant and employees possessing OIG owned or in combination with other investigatory information. A record from and leased property, or employees who information within the agency’s a system of records may be disclosed, as are responsible for monitoring such possession, a violation or potential a routine use, to a ‘‘consumer reporting property. violation of law, whether civil, criminal agency’’ as that term is defined in the SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS or administrative, and whether arising Fair Credit Reporting Act (15 U.S.C. OF THE ACT: from general statute or particular 1681a(f) and the Federal Claims None. program statute, or by regulation, rule or Collection Act of 1966 (31 U.S.C. order issued pursuant thereto, may be 3701(a)(3)), for the purposes of DOL/OIG–10 disclosed as a routine use, to the obtaining information in the course of appropriate federal, foreign, state, or an investigation, or other matters related SYSTEM NAME: local agency or professional to the responsibilities of the OIG. Office of Inspector General (OIG) Pre- organization, charged with g. Disclosure to any law enforcement employment Checks and Inquiries responsibility for investigating or agency for inclusion in a database, (PECI) System. prosecuting such violation or charged system, or process. A record from a SECURITY CLASSIFICATION: with enforcing or implementing the system of records may be disclosed, as statute, rule, regulation, or order. a routine use, to any law enforcement None. b. Introduction to a grand jury. A agency for inclusion in a database, SYSTEM LOCATION: record from a system of records may be system, or process designed to generate Human Resources Division, Office of disclosed, as a routine use, to a grand investigative leads and information to Inspector General, U.S. Department of jury agent pursuant to either to a federal be used for law enforcement purposes. Labor, 200 Constitution Avenue NW., or state grand jury subpoena or to a This routine use also permits the Washington, DC 20210. prosecution request that such record be disclosure of such records to any law released for the purpose of its enforcement agency with responsibility CATEGORIES OF INDIVIDUALS COVERED BY THE introduction to a grand jury. for investigating any investigative leads SYSTEM: c. Referral to federal, state, local or or information generated by the Current and former employees of the professional licensing boards. A record database, system, or other process in U.S. Department of Labor, Office of from a system of records may be which the records were included. Inspector General; applicants for disclosed, as a routine use, to any h. Information may be disclosed to employment in the U.S. Department of governmental, professional, or licensing other Federal Offices of Inspector Labor (DOL), Office of Inspector General authority when such record relates to General and/or to the President’s

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Council of the Inspectors General on CONTESTING RECORD PROCEDURES: investigations or audits; investigative Integrity and Efficiency for purposes of A petition for amendment should be notes and investigative reports; conducting the external review process mailed to the System Manager. summary information for indexing and required by the Homeland Security Act. cross referencing; reports and associated RECORD SOURCE CATEGORIES: i. Disclosure to appropriate agencies, materials filed with DOL or other entities and persons when: (1) It is Information contained in this system government agencies from medical suspected or confirmed that the security is obtained from: applications and other providers, grantees, contractors, or confidentiality of information in the personnel and security forms furnished employers, insurance companies, or system of records has been by individuals; investigative and other other entities; documents obtained by compromised; (2) it has been information furnished by Federal subpoena, search warrant, or any other determined that as a result of the agencies, and; from sources such as means; other evidence and background suspected or confirmed compromise employers, educational institutions, and material. credit bureaus. there is a risk of harm to economic or AUTHORITY FOR MAINTENANCE OF THE SYSTEM: property interests, identity theft or SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Inspector General Act of 1978, as fraud, or harm to the security or OF THE ACT: amended, 5 U.S.C. App. 3. integrity of this system or other systems None. or programs (whether maintained by the PURPOSE(S): Department or another agency or entity) DOL/OIG–11 This system is established and that rely upon the compromised SYSTEM NAME: maintained to fulfill the purposes of the information; and (3) the disclosure Investigative Case Files and Tracking Inspector General Act of 1978, as made to such agencies, entities, and System, Case Development and amended, and to fulfill the persons is reasonably necessary to assist responsibilities assigned by that Act Intelligence Records, USDOL/OIG. in connection with the Department’s concerning investigative operations and efforts to respond to the suspected or SECURITY CLASSIFICATION: activities. The OIG initiates confirmed compromise and prevent, Unclassified but sensitive information investigations of individuals, entities, minimize, or remedy any harm. used for law enforcement purposes. and programs, and this system is the repository of all investigative DISCLOSURE TO CONSUMER REPORTING SYSTEM LOCATIONS: information developed prior to and AGENCIES: Office of Inspector General (OIG), U.S. during the course of such investigations. None. Department of Labor, 200 Constitution This system includes: (1) Records Avenue NW., Washington, DC 20210; created as a result of external and POLICIES AND PRACTICES FOR STORING, OIG regional and field offices. RETRIEVING, ACCESSING, RETAINING, AND internal investigations conducted by the OIG; (2) documents relating to targeting, DISPOSING OR RECORDS IN THE SYSTEM: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: surveys, and other projects related to the STORAGE: development of cases; (3) intelligence Individuals associated with OIG Files are stored electronically and/or information concerning individuals investigative operations and activities, on paper. identified as potential violators of including but not limited to: OIG federal laws and regulations, and other RETRIEVABILITY: employees, DOL employees, applicants individuals associated with them; (4) Files are retrieved by name. for employment, contractors, records of complaints which are subcontractors, grantees, sub-grantees, reviewed for investigative merit; and (5) SAFEGUARDS: complainants, individuals threatening case agent assignment and work Access by authorized personnel only. the Secretary of Labor or other DOL allocation data. Computer security safeguards are used employees, alleged or suspected for electronically stored data and locked violators of federal laws and regulations, ROUTINE USES OF RECORDS MAINTAINED IN THE locations for paper files. union officers, trustees of employee SYSTEM, INCLUDING CATEGORIES OF USERS AND benefit plans, employers, witnesses, THE PURPOSES OF SUCH USES: RETENTION AND DISPOSAL: individuals filing claims for a. Referral to federal, state, local and Records are retained and disposed of entitlements or benefits under laws foreign investigative and/or prosecutive in accordance with the schedules administered by the Department of authorities. A record from a system of approved by the National Archives and Labor, and individuals providing records, which indicates either by itself Records Administration (NARA) http:// medical and other services for the Office or in combination with other www.archives.gov/records-mgmt/grs/ of Workers Compensation Programs information within the agency’s index.pdf. (OWCP) or for OWCP claimants. possession, a violation or potential violation of law, whether civil, criminal SYSTEM MANAGER(S) AND ADDRESS: CATEGORIES OF RECORDS IN THE SYSTEM: or administrative, and whether arising Assistant Inspector General for The system contains records related to from general statute or particular Management and Policy, Office of administrative, civil, and criminal program statute, or by regulation, rule or Inspector General, U.S. Department of investigations, complaints, and case order issued pursuant thereto, may be Labor, 200 Constitution Avenue NW., workflow information, including but not disclosed as a routine use, to the Washington, DC 20210. limited to: Statements and other appropriate federal, foreign, state, or information from subjects, targets, local agency or professional NOTIFICATION PROCEDURE: witnesses, and complainants; materials organization, charged with Inquiries should be mailed to the obtained from federal, state, local, or responsibility for investigating or System Manager. international law enforcement or other prosecuting such violation or charged organizations; intelligence information with enforcing or implementing the RECORD ACCESS PROCEDURE: obtained from various sources; statute, rule, regulation, or order. A request for access should be mailed information relating to criminal, civil, or b. Introduction to a grand jury. A to the System Manager. administrative referrals and/or results of record from a system of records may be

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disclosed, as a routine use, to a grand or tribunal, in connection with bid or information generated by the jury agent pursuant to either a federal or protest cases or contract dispute cases. database, system, or other process in state grand jury subpoena or to a h. Disclosure to OMB or DOJ which the records were included. prosecution request that such record be regarding Freedom of Information Act m. Disclosure to any inspector released for the purpose of its and Privacy Act advice. Information general, receiver, trustee, or other introduction to a grand jury. from a system of records may be overseer of any entity with respect to c. Referral to federal, state, local or disclosed, as a routine use, to the Office matters within the investigative professional licensing boards. A record of Management and Budget, or the jurisdiction of the United States from a system of records may be Department of Justice, in order to obtain Department of Labor (DOL) or the DOL disclosed, as a routine use, to any advice regarding statutory and other OIG. A record from this system of governmental, professional, or licensing requirements under the Freedom of records may be disclosed to any authority when such record relates to Information Act or Privacy Act. individual or entity with responsibility qualifications, including moral, i. Disclosure to Treasury and DOJ in for oversight or management of any educational or vocational qualifications, pursuance of an ex parte court order to entity with respect to matters within the of an individual seeking to be licensed obtain taxpayer information from the investigative jurisdiction of the United or to maintain a license. IRS. A record from a system of records States Department of Labor or the DOL d. Disclosure to a contractor, grantee, may be disclosed, as a routine use, to OIG. This would include, but not be or other direct or indirect recipient of the Department of Treasury and the limited to, any receiver, trustee, or federal funds. A record from a system of Department of Justice when the OIG established inspector general, whether records may be disclosed, as a routine seeks an ex parte court order to obtain court appointed or otherwise, that has use, to any direct or indirect recipient taxpayer information from the Internal been duly granted authority for of federal funds where such record Revenue Service. oversight of an entity with respect to j. Disclosure to a consumer reporting reflects inadequacies with respect to a matters within the investigative agency in order to obtain relevant recipient’s activities, organization, or authority of the United States investigatory information. A record from personnel, and disclosure of the record Department of Labor or the DOL OIG. a system of records may be disclosed, as is made to permit the recipient to take a routine use, to a ‘‘consumer reporting n. Information may be disclosed to corrective action beneficial to the agency’’ as that term is defined in the complainants and victims to the extent Government. Fair Credit Reporting Act (15 U.S.C. necessary to provide them with e. Disclosure to any source, either 1681a(f) and the Federal Claims information concerning the process or private or governmental, to the extent Collection Act of 1966 (31 U.S.C. results of the investigation or case necessary to solicit information relevant 3701(a)(3)), for the purposes of arising from the matter about which to any investigation or other matters obtaining information in the course of they complained or were the victim. related to the responsibilities of the OIG. an investigation, or other matters related o. Information may be disclosed to A record from a system of records may to the responsibilities of the OIG. other Federal Offices of Inspector be disclosed, as a routine use, to any k. Disclosure in accordance with General and/or to the President’s source, either private or governmental, computer matching laws, regulations, Council of the Inspectors General on to the extent necessary to secure from and/or guidelines. A record may be Integrity and Efficiency for purposes of such source information relevant to and disclosed to a federal, state, or local conducting the external review process sought in furtherance of an investigation agency for use in computer matching required by the Homeland Security Act. or other matters related to the programs to prevent and detect fraud p. Disclosure to appropriate agencies, responsibilities of the OIG. and abuse in benefit programs entities and persons when: (1) It is f. Disclosure for personnel or other administered by those agencies, to suspected or confirmed that the security action. A record from a system of support civil and criminal law or confidentiality of information in the records may be disclosed, as a routine enforcement activities of those agencies system of records has been use, to a federal, state, local, foreign, or and their components, and to collect compromised; (2) it has been international agency, for their use in debts and overpayments owed to the determined that as a result of the connection with the assignment, hiring, agencies and their components. This suspected or confirmed compromise or retention of an individual, issuance routine use does not provide there is a risk of harm to economic or of a security clearance, letting of a unrestricted access to records for such property interests, identity theft or contract, or issuance of a license, grant law enforcement and related anti-fraud fraud, or harm to the security or or other benefit, to the extent that the activities; each request for disclosure integrity of this system or other systems information is relevant and necessary to will be considered in light of the or programs (whether maintained by the such agency’s decision on the matter, or applicable legal and administrative Department or another agency or entity) to solicit information from the federal, requirements of a computer matching that rely upon the compromised state, local, foreign, or international program or procedure. information; and (3) the disclosure agency, for the OIG’s use in connection l. Disclosure to any law enforcement made to such agencies, entities, and with the assignment, hiring, or retention agency for inclusion in a database, persons is reasonably necessary to assist of an individual, issuance of a security system, or process. A record from a in connection with the Department’s clearance, letting of a contract, or system of records may be disclosed, as efforts to respond to the suspected or issuance of a license, grant or other a routine use, to any law enforcement confirmed compromise and prevent, benefit. agency for inclusion in a database, minimize, or remedy any harm. g. Disclosure to an entity hearing a system, or process designed to generate contract protest or dispute. A record investigative leads and information to DISCLOSURE TO CONSUMER REPORTING from a system of records may be be used for law enforcement purposes. AGENCIES: disclosed, as a routine use, to the United This routine use also permits the Records from this system are not States Government Accountability disclosure of such records to any law disclosed to consumer reporting Office, a Board of Contract Appeals, the enforcement agency with responsibility agencies for credit rating or related Court of Federal Claims, or other court for investigating any investigative leads purposes.

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POLICIES AND PRACTICES FOR STORING, may arise during the course of an individual interviewed of the authority RETRIEVING, ACCESSING, RETAINING, AND investigation. of the interviewer, the purpose which DISPOSING OR RECORDS IN THE SYSTEM: the information provided may be used, SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS STORAGE: OF THE ACT: the routine uses of that information, and the effect upon the individual should Files are stored electronically and/or The Secretary of Labor has he/she choose not to provide the on paper. promulgated regulations which exempt information sought, could discourage information contained in this system of RETRIEVABILITY: the free flow of information in a records from various provisions of the The written case records are retrieved criminal law enforcement inquiry. 5 Privacy Act depending upon the by case number. Electronic records are U.S.C. 552a(e)(3). purpose for which the information was retrieved by case number, case name, b. Other law enforcement: In gathered and for which it will be used. subject, cross referenced item or, batch The various law enforcement purposes accordance with 5 U.S.C. 552a(k)(2), retrieval applications. Case agent work and the reasons for the exemptions are investigatory material compiled for law assignment information is retrieved by as follows: enforcement purposes (to the extent it is agent name, case name number, or OIG a. Criminal Law Enforcement: In not already exempted by 5 U.S.C. office. accordance with 5 U.S.C. 552a(j)(2), 552a(j)(2)), is exempted from the following provisions of the Privacy Act: SAFEGUARDS: information compiled for this purpose is exempt from all of the provisions of the (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), Access by authorized personnel only. and (f). This material is exempt because Computer security safeguards are used Privacy Act except the following sections: (b), (c)(1) and (2), (e)(4)(A) the disclosure and other requirements of for electronically stored data and locked the Act could substantially compromise locations for paper files. through (F), (e)(6), (7), (9), (10), and (11), and (i). This material is exempt because the efficacy and integrity of OIG RETENTION AND DISPOSAL: the disclosure and other requirements of operations. Disclosure could invade the privacy of other individuals and Records are retained and disposed of the Privacy Act would substantially disclose their identity when they were in accordance with the schedules compromise the efficacy and integrity of expressly promised confidentiality. approved by the National Archives and OIG operations in a number of ways. Disclosure could interfere with the Records Administration (NARA). The disclosure of even the existence of these files would be problematic. integrity of information which would SYSTEM MANAGER(S) AND ADDRESS: Disclosure could enable suspects to take otherwise be subject to privileges, see Assistant Inspector General for Labor action to prevent detection of criminal e.g., 5 U.S.C. 552(b)(5) and which could Racketeering and Fraud Investigations, activities, conceal evidence, or escape interfere with other important law and Assistant Inspector General for prosecution. Required disclosure of enforcement concerns. See, e.g., 5 U.S.C. Inspections and Special Investigations, information contained in this system 552(b)(7). Office of Inspector General, U.S. could lead to the intimidation of, or c. Contract Investigations: In Department of Labor, 200 Constitution harm to, informants, witnesses and their accordance with 5 U.S.C. 552a(k)(5), Avenue NW., Washington, DC 20210. respective families or OIG personnel investigatory material compiled solely and their families. Disclosure could for the purpose of determining integrity, NOTIFICATION PROCEDURE: invade the privacy of individuals other suitability, eligibility, qualifications, or Inquiries should be mailed to: than subjects and disclose their identity employment under a DOL contract is Disclosure Officer, Office of Inspector when confidentially was promised or exempt from the following sections of General, U.S. Department of Labor, 200 impliedly promised to them. Disclosure the Privacy Act: (c)(3), (d), (e)(1), Constitution Ave NW., Washington, DC could interfere with the integrity of (e)(4)(G), (H), (I) and (f). This exemption 20210. information which would otherwise be was obtained in order to protect from disclosure the identity of confidential RECORD ACCESS PROCEDURE: privileged (see, e.g., 5 U.S.C. 552(b)(5)), and which could interfere with the sources when an express promise of A request for access should be mailed confidentiality has been given in order to the System Manager. integrity of other important law enforcement concerns: (see, e.g., 5 to obtain information from sources who CONTESTING RECORD PROCEDURES: U.S.C. 552 (b)(7)). would otherwise be unwilling to provide necessary information. A petition for amendment should be The requirement that only relevant mailed to the System Manager. and necessary information be included OLMS—DOL Office of Labor-Management in a criminal investigative file is Standards Systems of Records RECORD SOURCE CATEGORIES: contrary to investigative practice which Information contained in this system requires a full and complete inquiry and DOL/OLMS–1 is obtained from individual complaints exhaustion of all potential sources of SYSTEM NAME: and complainants, witnesses, interviews information. See, 5 U.S.C. 552 a(e)(1). conducted during investigations, Similarly, maintaining only those Investigative Files of the Office of Federal, state and local government records which are accurate, relevant, Labor-Management Standards. records, individual and company timely and complete and which assure SECURITY CLASSIFICATION: records, claim and payment files, fairness in a determination is contrary to None. employer medical records, insurance established investigative techniques. records, court records, articles from See, 5 U.S.C. 552a(e)(5). Requiring SYSTEM LOCATION: publications, published financial data, investigators to obtain information to The field offices of the Office of corporate information, bank the greatest extent practicable directly Labor-Management Standards. information, telephone data, service from the subject individual also would providers, other law enforcement be counter-productive to the thorough CATEGORIES OF INDIVIDUALS COVERED BY THE organizations, grantees and sub- performance of clandestine criminal SYSTEM: grantees, contractors and investigations. See, 5 U.S.C. 552a(e)(2). Union officials and other individuals subcontractors, and other sources that Finally, providing notice to an investigated or interviewed in

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connection with investigations carried field offices. Closed files are retained responsibilities of OLMS, to prevent out pursuant to the Labor-Management two years after which they are retired to individuals from frustrating the Reporting and Disclosure Act, 29 U.S.C. Federal Records Centers. FRC will investigatory process, to prevent 401 et seq. destroy files after eight calendar years of subjects of investigation from escaping storage (ten years after closure of case) prosecution or avoiding civil CATEGORIES OF RECORDS IN THE SYSTEM: in accordance with OLMS Records enforcement, to prevent disclosure of Records compiled in connection with Schedule Number N1–317–02–03/5B. investigative techniques, to protect the investigations conducted under the confidentiality of witnesses and SYSTEM MANAGER(S) AND ADDRESS: Labor-Management Reporting and informants, and to protect the safety and Disclosure Act of 1959, as amended Director, Office of Field Operations, well-being of witnesses, informants, and (LMRDA), and under the standards of Office of Labor-Management Standards, law enforcement personnel, and their conduct provisions of the Civil Service U.S. Department of Labor, 200 families. Reform Act of 1978 (CSRA) and Foreign Constitution Avenue NW., Washington, Service Act of 1980 (FSA), and the DC 20210. DOL/OLMS–2 Congressional Accountability Act of NOTIFICATION PROCEDURE: SYSTEM NAME: 1995 (CAA) and the implementing regulations at 29 CFR part 458. Inquiries should be mailed to the OLMS Public Disclosure Request System Manager. Tracking System. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SECURITY CLASSIFICATION: 29 U.S.C. 401 et seq., 5 U.S.C. 7120, RECORDS ACCESS PROCEDURE: 22 U.S.C. 4117, 2 U.S.C. 1351(a)(1), 29 A request for access should be mailed None. CFR part 458. to the System Manager. SYSTEM LOCATION:

PURPOSE(S): CONTESTING RECORD PROCEDURE: U.S. Department of Labor, Office of Labor-Management Standards Division Records are compiled in connection A petition for amendment should be of Reports, Disclosure and Audits U.S. with enforcement of the LMRDA and mailed to the System Manager. Department of Labor, Washington, DC the standards of conduct provisions of RECORD SOURCE CATEGORIES: 20210. the CSRA and FSA and CAA and the Information contained in this system implementing regulations at 29 CFR part CATEGORIES OF INDIVIDUALS COVERED BY THE is obtained from labor unions, union 458. SYSTEM: members, union officials and Individuals who request documents. ROUTINE USE OF RECORDS MAINTAINED IN THE employees, employers, labor relations SYSTEMS, INCLUDING CATEGORIES OF USERS AND consultants, and other individuals. CATEGORIES OF RECORDS IN THE SYSTEM: THE PURPOSES OF SUCH USES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Data regarding the request for copies In addition to the routine uses listed OF THE ACT: of annual financial reports, information in the General Prefatory Statement to To the extent this system of records is reports, trusteeship reports, and this document, records may be constitution and bylaws filed with the disclosed to interested persons or maintained for criminal law enforcement purposes, it is exempt Department of Labor by labor unions, as officials as provided for in section well as any other reports filed by labor 601(a) of the Labor-Management pursuant to 5 U.S.C. 552a(j)(2) from all provisions of the Privacy Act except the union officers and employees, Reporting and Disclosure Act, 29 U.S.C. employers, labor relations consultants, 521(a). following: 5 U.S.C. 552a(b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), and surety companies, in accordance DISCLOSURE TO CONSUMER REPORTING and (11), and (i). In accordance with 5 with the public disclosure provisions of AGENCIES: U.S.C. 552a(k)(2), investigatory material the Labor-Management Reporting and None. in this system of records compiled for Disclosure Act of 1959, as amended civil law enforcement purposes is (LMRDA). Data includes individual POLICIES AND PRACTICES FOR STORING, exempt for subsections (c)(3), (d), (e)(1), requester’s name, title (optional), RETRIEVING, ACCESSING, RETAINING, AND organization (optional), street address, DISPOSING OF RECORDS IN THE SYSTEM: (e)(4), (G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any city, state, zip code, telephone number STORAGE: individual is denied any right, privilege, (optional), fax number (optional), email Files are stored electronically and/or or benefit that he or she would address (optional), user name, and on paper. otherwise be entitled to by Federal law, password; type of request (walk-in, telephone, mail, Internet, or fax); date of RETRIEVABILITY: or for which he or she would otherwise be eligible, as a result of the request; copying and certification Files are retrieved by the name of maintenance of these records, such charges; name and amount on union, union officials, individuals material shall be provided to the requester’s check; the name and LM investigated, business organizations, individuals, except to the extent that the Number of the labor union for which labor relations consultants, and other disclosure of such material would reveal information has been requested; and the individuals and organizations deemed the identity of a source who furnished documents requested. significant. information to the Government under an AUTHORITY FOR THE MAINTENANCE OF THE SAFEGUARDS: express promise that the identity of the SYSTEM: Access by authorized personnel only. source would be held in confidence, or 29 U.S.C. 435. Computer security safeguards are used prior to January 1, 1975, under an for electronically stored data and locked implied promise that the identity of the PURPOSE(S): locations for paper files. source would be held in confidence. These records are used by authorized Exemption under 5 U.S.C. 552a(j)(2) and OLMS disclosure personnel to process RETENTION AND DISPOSAL: (k)(2) of information within this system requests made to the OLMS Public Records pertaining to open of records is necessary to undertake the Disclosure Room, prepare requests for investigations are retained in the OLMS investigative and enforcement payments, and process payments.

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ROUTINE USES OF RECORDS MAINTAINED IN THE SECURITY CLASSIFICATION: background material submitted as SYSTEM, INCLUDING CATEGORIES OF USERS AND None. evidence. This material includes records THE PURPOSE OF SUCH USES: of interviews and other data gathered by None, except for those universal SYSTEM LOCATION: the investigator. routine uses listed in the General At offices of the Occupational Safety Prefatory Statement to this document. and Health Administration (OSHA) AUTHORITY FOR MAINTENANCE OF THE SYSTEM: including National, regional, and area a. The Occupational Safety and DISCLOSURE TO CONSUMER REPORTING offices. Health Act (29 U.S.C. 660(c)); AGENCIES: b. The Surface Transportation None. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Assistance Act (49 U.S.C. 31105); POLICIES AND PRACTICES FOR STORING, Individuals who have filed c. The Asbestos Hazard Emergency RETRIEVING, ACCESSING, RETAINING, AND complaints alleging retaliation against Response Act (15 U.S.C. 2651); DISPOSING OF RECORDS IN THE SYSTEM: them by their employers, or by others, d. The International Safe Container STORAGE: for engaging in activities protected Act (46 U.S.C. 1506); Files are stored electronically and/or under the various statutes set forth e. The Safe Drinking Water Act (42 on paper. below, popularly referenced as U.S.C. 300j–9(i)); whistleblower protection statutes. f. The Federal Water Pollution Control RETRIEVABILITY: Complainants may file such claims with Act (33 U.S.C. 1367); Files are retrieved by individual OSHA pursuant to 22 statutes: The g. The Toxic Substances Control Act name, organization name, address, Occupational Safety and Health Act (29 (15 U.S.C. 2622); control number, or request date. U.S.C. 660(c)); the Surface h. The Wendell H. Ford Aviation Transportation Assistance Act (49 Investment and Reform Act for the 21st SAFEGUARDS: U.S.C. 31105); the Asbestos Hazard Century (49 U.S.C. 42121); Access by authorized personnel only. Emergency Response Act (15 U.S.C. i. The Solid Waste Disposal Act (42 Computer security safeguards are used 2651); the International Safe Container U.S.C. 6971); for electronically stored data and locked Act (46 U.S.C. 80507); the Safe Drinking j. The Clean Air Act (42 U.S.C. 7622); locations for paper files. Water Act (42 U.S.C. 300j–9(i)); the k. The Comprehensive Environmental RETENTION AND DISPOSAL: Federal Water Pollution Control Act (33 Response, Compensation and Liability Records are retained for one year or U.S.C. 1367); the Toxic Substances Act of 1980 (42 U.S.C. 9610); until no longer needed, in accordance Control Act (15 U.S.C. 2622); the l. The Energy Reorganization Act of with General Records Schedule Number Wendell H. Ford Aviation Investment 1978 (42 U.S.C. 5851); 23, N1–GRS–23–8. and Reform Act for the 21st Century (49 m. The Pipeline Safety Improvement U.S.C. 42121); the Solid Waste Disposal Act of 2002 (49 U.S.C. 60129); SYSTEM MANAGER(S) AND ADDRESS: Act (42 U.S.C. 6971); the Clean Air Act n. The Corporate and Criminal Fraud Chief, Division of Reports, Disclosure (42 U.S.C. 7622); the Comprehensive Accountability Act of 2002, Title VIII of and Audits Office of Labor-Management Environmental Response, Compensation the Sarbanes-Oxley Act of 2002 (18 Standards, 200 Constitution Avenue and Liability Act of 1980 (42 U.S.C. U.S.C. 1514A); NW., Washington, DC 20210. 9610); the Energy Reorganization Act of o. The Federal Rail Safety Act (49 1978 (42 U.S.C. 5851); the Pipeline U.S.C. 20109); NOTIFICATION PROCEDURE: Safety Improvement Act of 2002 (49 p. The National Transit Security Inquiries should be mailed to the U.S.C. 60129); the Corporate and Systems Act (6 U.S.C. 1142); System Manager. Criminal Fraud Accountability Act of q. The Consumer Product Safety 2002, Title VIII of the Sarbanes-Oxley RECORD ACCESS PROCEDURES: Improvement Act (15 U.S.C. 2087); Act of 2002 (18 U.S.C. 1514A); the A request for access should be mailed Federal Railroad Safety Act (49 U.S.C. r. The Affordable Care Act (29 U.S.C. to the System Manager. 20109); the National Transit Systems 218C)); s. The Consumer Financial Protection CONTESTING RECORD PROCEDURES: Security Act (6 U.S.C. 1142); the Consumer Product Safety Improvement Act of 2010 (12 U.S.C. 5567); A petition for amendment should be Act (15 U.S.C. 2087); the Affordable t. The Seaman’s Protection Act (46 mailed to the System Manager. Care Act (29 U.S.C. 218C) the Consumer U.S.C. 2114); RECORD SOURCE CATEGORIES: Financial Protection Act of 2010 (12 u. The FDA Food Safety Modernization Act (21 U.S.C. 399); and Information contained in this system U.S.C. 5567); the Seaman’s Protection v. The Moving Ahead for Progress in is obtained from individuals requesting Act (46 U.S.C. 2114); the FDA Food the 21st Century Act (49 U.S.C. 30171). documents from the OLMS Public Safety Modernization Act (21 U.S.C. 399d); and the Moving Ahead for Disclosure Room, and OLMS employees PURPOSE(S): processing the request. Progress in the 21st Century Act (49 U.S.C. 30171). The records are used to support a SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS determination by OSHA on the merits of OF THE ACT: CATEGORIES OF RECORDS IN THE SYSTEM: a complaint alleging violation of the None. Complainant’s name, address, employee protection provisions of one telephone numbers, occupation, place of or more of the statutes listed under OSHA—DOL Occupational Safety and employment, and other identifying data ‘‘Authority.’’ The records also are used Health Administration Systems of along with the allegation, OSHA forms, as the basis of statistical reports on such Records and evidence offered in the allegation’s activity by the system manager, national DOL/OSHA–1 proof. Respondent’s name, address, office administrators, regional telephone numbers, response to administrators, investigators, and their SYSTEM NAME: notification of the complaint, supervisors in OSHA, which reports Retaliation Complaint File. statements, and any other evidence or may be released to the public.

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ROUTINE USES OF RECORDS MAINTAINED IN THE e. With respect to the statutes listed SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS SYSTEM, INCLUDING CATEGORIES OF USERS AND under the ‘‘Authority’’ category, OF THE ACT: THE PURPOSES OF SUCH USES: disclosure may be made to the media, In accordance with 5 U.S.C. In addition to those universal routine researchers, or other interested parties 552a(k)(2), investigatory material in this uses listed in the General Prefatory of statistical reports containing system of records compiled for law Statement to this document, a record aggregated results of program activities enforcement purposes is exempt from from this system of records may be and outcomes. Disclosure may be in subsections (c)(3); (d); (e)(1); (e)(4)(G), disclosed as follows: response to requests made by telephone, (H), and (I); and (f) of 5 U.S.C. 552a, a. With respect to the statutes listed email, fax, or letter, by a mutually provided however, that if any under the ‘‘Authority’’ category, convenient method. Statistical data may individual is denied any right, privilege, disclosure of the complaint, as well as also be posted by the system manager on or benefit that he or she would the identity of the complainant, and any the OSHA Web page. otherwise be entitled to by Federal law, interviews, statements, or other or for which he or she would otherwise information provided by the DISCLOSURE TO CONSUMER REPORTING AGENCIES: be eligible, as a result of the complainant, or information about the maintenance of these records, such complainant given to OSHA, may be None. material shall be provided to the made to the respondent, so that the POLICIES AND PRACTICES FOR STORING, individual, except to the extent that the complaint can proceed to a resolution. RETRIEVING, ACCESSING, RETAINING AND disclosure of such material would reveal Note: Personal information about DISPOSING OF RECORDS IN THE SYSTEM: the identity of a source who furnished other employees that is contained in the STORAGE: information to the Government under an complainant’s file, such as statements express promise that the identity of the taken by OSHA or information for use Files are stored electronically and/or source would be held in confidence, or, as comparative data, such as wages, on paper. prior to January 1, 1975, under an bonuses, the substance of promotion RETRIEVABILITY: implied promise that the identity of the recommendations, supervisory Files are retrieved by complainant’s source would be held in confidence. assessments of professional conduct and name, respondent’s name, case ability, or disciplinary actions, generally DOL/OSHA–6 identification number, or other may be withheld from the respondent identifying information. SYSTEM NAME: when it could violate those persons’ privacy rights, cause intimidation or SAFEGUARDS: Program Activity File. harassment to those persons, or impair Access by authorized personnel only. SECURITY CLASSIFICATION: future investigations by making it more Computer security safeguards are used difficult to collect similar information for electronically stored data and locked None. from others. locations for paper files. b. With respect to the statutes listed SYSTEM LOCATION: under the ‘‘Authority’’ category, RETENTION AND DISPOSAL: Electronic files are kept at National disclosure of the respondent’s responses Records are destroyed five years after Information Technology Center. Paper to the complaint and any other evidence case is closed, in accordance with files are kept at the Occupational Safety it submits may be shared with the Records Schedule NC 174–76–1. and Health Administration’s (OSHA’s) complainant so that the complaint can regional offices. proceed to a resolution. SYSTEM MANAGER(S) AND ADDRESS: c. With respect to the statutes listed Director of the Directorate of CATEGORIES OF INDIVIDUALS COVERED BY THE under the ‘‘Authority’’ category, Whistleblower Protection Programs in SYSTEM: disclosure of appropriate, relevant, the National Office, OSHA. 200 Compliance Safety and Health necessary, and compatible investigative Constitution Avenue NW., Room Officers, State Program, Cooperative records may be made to other Federal N–4618, Washington, DC 20210. Program and Compliance Assistance agencies responsible for investigating, Staff, and Safety and Health Consultants NOTIFICATION PROCEDURE: prosecuting, enforcing, or implementing of the Occupational Safety and Health the underlying provisions of those Individuals wishing to inquire Administration and its grantees. statutes where OSHA deems such whether this system of records contains disclosure is compatible with the information about them should contact CATEGORIES OF RECORDS IN THE SYSTEM: purpose for which the records were the System Manager. Covering current and future program collected. RECORD ACCESS PROCEDURE: activities and program support activities d. With respect to the statutes listed Inquiries should be mailed to the conducted by safety and health under the ‘‘Authority’’ category, System Manager. compliance officers, consultants, and disclosure of appropriate, relevant, state program, cooperative program and necessary, and compatible investigative CONTESTING RECORD PROCEDURE: compliance assistance staff. Examples of records may be made to another agency A petition for amendment should be program activities include inspections, or instrumentality of any governmental mailed to the System Manager. complaint investigations, time tracking, jurisdiction within or under the control compliance assistance activities, of the United States, for a civil or RECORD SOURCE CATEGORIES: consultations, state program tracking, criminal law enforcement activity, if the Information contained in this system Voluntary Protection Programs (VPP), activity is authorized by law, and if that is obtained from individual Partnership and Alliance activities. agency or instrumentality has made a complainants who filed allegation(s) of Program support activities includes written request to OSHA, specifying the retaliation by employer(s) against training, administrative duties, and particular portion desired and the law employee(s) or persons who have general program work that is not enforcement activity for which the engaged in protected activities, also associated with a discrete program record is sought. employers, employees and witnesses. activity.

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AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Health Administration, U.S. Department completed required training and which Occupational Safety and Health Act of of Labor, 200 Constitution Avenue NW., need added training. They are used to 1970 (29 U.S.C. 651–678). Washington, DC 20210. analyze individual training needs and to assess overall needs for training in NOTIFICATION PROCEDURE: PURPOSE: upcoming periods; used by Regional These records are maintained to Individuals wishing to inquire Administrators for planning and manage, process and document OSHA whether this system of records contains budgetary purposes. program actions and program related information about them should contact activities that support the programs the System Manager at the address ROUTINE USES OF RECORDS MAINTAINED IN THE (inspection, complaint investigation, listed above. SYSTEM, INCLUDING CATEGORIES OF USERS AND time tracking, compliance assistance, THE PURPOSES OF SUCH USES: RECORD ACCESS PROCEDURE: consultation, state program tracking, None, except for those universal voluntary protection, partnership and Individuals wishing to gain access to routine uses listed in the General alliance). The data compiled from these records should contact the System Prefatory Statement to this document. records are used to manage day-to-day Manager at the address listed above. DISCLOSURE TO CONSUMER REPORTING program operations and to analyze CONTESTING RECORD PROCEDURE : AGENCIES: program effectiveness, efficiency and Individuals wishing to request None. resource utilization in the various amendment of any record should program areas and on activities within contact the System Manager at the POLICIES AND PRACTICES FOR STORING, those program areas. The data are used address listed above. RETRIEVING, ACCESSING, RETAINING AND by agency officials for performance DISPOSING OF RECORDS IN THE SYSTEM: management, planning and policy RECORD SOURCE CATEGORIES: purposes. Data records for program areas STORAGE: including inspection, complaint Files are stored electronically and/or ROUTINE USES OF RECORDS MAINTAINED IN THE investigation, time tracking, compliance on paper. SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: assistance, consultation, state program tracking, voluntary protection, RETRIEVABILITY: None, except for those universal partnership and alliance, completed by Files are retrieved by name of routine uses listed in the General safety and health compliance officers, individual Compliance Safety and Prefatory Statement to this document. consultants, and state program, Health Officer. DISCLOSURE TO CONSUMER REPORTING cooperative program and compliance SAFEGUARDS: AGENCIES: assistance staff. None. Access by authorized personnel only. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Computer security safeguards are used OF THE ACT: POLICIES AND PRACTICES FOR STORING, for electronically stored data and locked RETRIEVING, ACCESSING, RETAINING AND None. locations for paper files. DISPOSING OF RECORDS IN THE SYSTEM: DOL/OSHA–9 RETENTION AND DISPOSAL: STORAGE: Files are stored electronically and/or SYSTEM NAME: Records are retained for 20 years in on paper. OSHA Compliance Safety and Health accordance with the applicable Records Officer Training Record. Schedule. RETRIEVABILITY: SYSTEM MANAGER(S) AND ADDRESS: Individual records are retrievable by SECURITY CLASSIFICATION: employee identifying number or by None. Director of the Directorate of Training and Education, 2020 South Arlington activity number for information related SYSTEM LOCATION: to a discrete activity. A system of Heights Road, Arlington Heights, IL Regional offices of the Occupational permissions by job title and 60005. Safety and Health Administration; see organization level will control access to the Appendix for addresses. NOTIFICATION PROCEDURE: individual records. Aggregate or summary data are retrievable based on CATEGORIES OF INDIVIDUALS COVERED BY THE Inquiries should be mailed to the a variety of selection criteria, including SYSTEM: System Manager. office, program area, activity type, Compliance Safety and Health RECORD ACCESS PROCEDURE: employee category, etc. Officers of the Occupational Safety and A request for access should be mailed Health Administration. SAFEGUARDS: to the System Manager. Access by authorized personnel only. CATEGORIES OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURE: Computer security safeguards are used Records reflecting training courses for electronically stored data and locked and programs completed by Compliance A petition for amendment should be locations for paper files. Safety and Health Officers of the mailed to the System Manager. Occupational Safety and Health RETENTION AND DISPOSAL: RECORD SOURCE CATEGORIES: Administration. Data files are maintained in Information contained in this system accordance with National Archives and AUTHORITY FOR MAINTENANCE OF THE SYSTEM: is obtained from official personnel Records Administration Records Occupational Safety and Health Act of folders, training rosters, sign-in sheets, Disposition Schedule. 1970 (29 U.S.C. 651–678). and bio sheets/profile.

SYSTEM MANAGER AND ADDRESS: PURPOSE(S): SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Director, Office of Management Data To determine which Compliance OF THE ACT: Systems, Occupational Safety and Safety and Health Officers have None.

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DOL/OSHA–10 SYSTEM MANAGER AND ADDRESS: requested; the unit price; the unit issue; the total dollar amount; the narrative SYSTEM NAME: Director, Office of Training and Educational Programs, Directorate of justification for making the request; the OSHA Outreach Training Program. Training and Education, Occupational name, address, and phone number of SECURITY CLASSIFICATION: Safety and Health Administration. the suggested vendor; the Office None. division making the request; and the NOTIFICATION PROCEDURE: initials of the staff person(s) making the SYSTEM LOCATION: Inquiries should be mailed to the request. This system of records also Directorate of Training and Education, System Manager. contains the necessary data for Occupational Safety and Health maintaining a general ledger of RECORD ACCESS PROCEDURES: Administration. accounts. Information will be taken A request for access should be mailed from obligating documents. Records also CATEGORIES OF INDIVIDUALS COVERED BY THE to the System Manager. include necessary data to track the SYSTEM: receipt of all receivables. Authorized OSHA Outreach Training CONTESTING RECORD PROCEDURES: Program trainers. A petition for amendment should be AUTHORITY FOR MAINTENANCE OF THE SYSTEM: mailed to the System Manager. Occupational Safety and Health Act of CATEGORIES OF RECORDS IN THE SYSTEM: 1970 (29 U.S.C. 651–678). Records contain the following RECORD SOURCE CATEGORIES: information: Trainer’s name, ID number, Information contained in this system PURPOSE(S): most recent trainer course dates, trainer is obtained from OSHA Outreach To provide an acquisition and expiration date, authorizing training Training Program trainers. financial management system which organization, trainer address, company will improve the acquisition process; name, address, telephone number, and SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS and provide an efficient means for the OF THE ACT: email. Files also contain the course accurate recording, tracking, reporting, conducted, course emphasis, training None. and control of Directorate funds and site address, type of training site, course DOL/OSHA–14 receivables. duration, course dates, and sponsoring ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM NAME: organization, topics covered, the names SYSTEM, INCLUDING CATEGORIES OF USERS AND of the students taught, and a copy of the Directorate of Training and Education THE PURPOSES OF SUCH USES: letter sent to the trainer for that class. Computer-Based Acquisition/Financial None, except for those universal Records System. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: routine uses listed in the General Occupational Safety and Health Act of SECURITY CLASSIFICATION: Prefatory Statement to this document. 1970 (29 U.S.C. 651–678); 5 U.S.C. 501. None. DISCLOSURE TO CONSUMER REPORTING AGENCIES: PURPOSE(S): SYSTEM LOCATION: None. To maintain, efficiently and Directorate of Training and Education, accurately, information on OSHA Occupational Safety and Health POLICIES AND PRACTICES FOR STORING, authorized outreach trainers. Administration, U.S. Department of RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: ROUTINE USES OF RECORDS MAINTAINED IN THE Labor. SYSTEM, INCLUDING CATEGORIES OF USERS AND STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE THE PURPOSE OF SUCH USES: Files are stored electronically and/or SYSTEM: None, except for those universal on paper. Staff of the Directorate of Training routine uses listed in the General RETRIEVABILITY: Prefatory Statement to this document. and Education, including the Training Institute. Individuals doing business Files are retrieved by name of vendor, DISCLOSURE TO CONSUMER REPORTING with the Directorate of Training and by name of staff person making a AGENCIES: Education that involve the payment or procurement request, by individual None. receipt of funds. travel authorization number, by individual last name, and by any of the POLICIES AND PRACTICES FOR STORING, CATEGORIES OF RECORDS IN THE SYSTEM: data elements identified in the RETRIEVING, ACCESSING, RETAINING, AND Records include necessary data to Categories of Records in the System DISPOSING OF RECORDS IN THE SYSTEM: prepare a procurement requisition category. STORAGE: including: The requisition number; the Files are stored on paper. name of the bureau making the SAFEGUARDS: procurement request; the specific page Access by authorized personnel only. RETRIEVABILITY: number of the requisition; the date of Computer security safeguards are used Files are retrieved by the date that the the requisition; the accounting code; the for electronically stored data and locked training class was held and by the name delivery requirement address; the locations for paper files. of the authorized OSHA outreach official’s name, title, and phone number RETENTION AND DISPOSAL: trainer. for information concerning the Records are retained for 6 years 3 SAFEGUARDS: procurement; an identification if the months, in accordance with N1–GRS– Access by authorized personnel only. procurement is for instructional 95–4, Item 3a1a. Locked locations for paper files. services, or for other supplies/services, if for instructional services-the course SYSTEM MANAGER AND ADDRESS: RETENTION AND DISPOSAL: number and location of the course; a Director, Office of Administration and Records are retained for five years in specific ordering item number and/or Training Information, Directorate of accordance with Record Schedule NC stock number; a narrative description of Training and Education, Occupational 174–76–1, Item 16. the item or service; the quantity Safety and Health Administration.

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NOTIFICATION PROCEDURE: to track status and history of overdue OWCP—DOL Office of Workers’ Inquiries should be mailed to the materials, to maintain records on lost Compensation Programs Systems of System Manager. and damaged materials. Records OWCP–1 RECORD ACCESS PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE A request for access should be mailed SYSTEM, INCLUDING CATEGORIES OF USERS AND SYSTEM NAME: to the System Manager. THE PURPOSES OF SUCH USES: Office of Workers’ Compensation None, except for those universal Programs, Black Lung CONTESTING RECORD PROCEDURE: routine uses listed in the General Antidiscrimination Files. A petition for amendment should be Prefatory Statement to this document. mailed to the System Manager. SECURITY CLASSIFICATION: DISCLOSURE TO CONSUMER REPORTING None. RECORD SOURCE CATEGORIES : AGENCIES: Information contained in this system SYSTEM LOCATION: None. is obtained from administrative and Office of Workers’ Compensation Programs, Division of Coal Mine procurement files. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND Workers’ Compensation, Department of SYSTEM EXEMPTED FROM CERTAIN PROVISIONS DISPOSING OF RECORDS IN THE SYSTEM: Labor. Building, 200 Constitution OF THE ACT: Avenue NW., Washington, DC 20210. None. STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE DOL/OSHA–15 Files are stored electronically and/or SYSTEM: on paper. Individuals filing complaints against SYSTEM NAME: RETRIEVABILITY: employers on account of discharge or Directorate of Training and Education other acts of discrimination by reason of Resource Center Loan Program. Files are retrieved by name of pneumoconiosis. borrower for signed borrower agreement SECURITY CLASSIFICATION: forms (manual), by any of the data CATEGORIES OF RECORDS IN THE SYSTEM: None. elements in Categories of Records in the Individual correspondence, investigative records, employment SYSTEM LOCATION: System section (ADP). records, payroll records, medical Directorate of Training and Education, SAFEGUARDS: reports, any other documents or reports Occupational Safety and Health Access by authorized personnel only. pertaining to an individual’s work Administration. Computer security safeguards are used history, education, medical condition or CATEGORIES OF INDIVIDUAL COVERED BY THE for electronically stored data and locked hiring practices of the employer. SYSTEM : locations for paper files. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Individual borrowers who have RETENTION AND DISPOSAL: 30 U.S.C. 938. become qualified to borrow from the Resource Center Collection of Records are retained for 5 years in PURPOSE(S): occupational safety and health accordance with NC 174–76–1, Item 16. To maintain records that are used to materials. process complaints against employers SYSTEM MANAGER AND ADDRESS: who discharge or otherwise CATEGORIES OF RECORDS IN THE SYSTEM: Director, Office of Training and discriminate against individuals Records contain borrower name, Educational Programs, Directorate of because they suffer from company name and address, company Training and Education, Occupational pneumoconiosis. telephone numbers, fax number, Safety and Health Administration. company email address, application ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND form number, application date, NOTIFICATION PROCEDURE: THE PURPOSES OF SUCH USES: borrower category, audiovisual program Inquiries should be mailed to the Disclosure of file content may be title and accession number, audiovisual System Manager. copyright date, transaction made to any party in interest to the complaint, including the coal company, identification number, and transaction RECORD ACCESS PROCEDURES: date. the coal company’s insurer, the A request for access should be mailed claimant, medical providers, and legal AUTHORITY FOR MAINTENANCE OF THE SYSTEM: to the System Manager. representatives of any party for purposes related to the complaint. Occupational Safety and Health Act of CONTESTING RECORD PROCEDURES: 1970 (29 U.S.C. 651–678) and 5 U.S.C. A petition for amendment should be DISCLOSURE TO CONSUMER REPORTING 301. AGENCIES: mailed to the System Manager. PURPOSE(S): None. RECORD SOURCE CATEGORIES: These records are maintained to POLICIES AND PRACTICES FOR STORING, facilitate the performance of the Information contained in this system RETRIEVING, ACCESSING, RETAINING, AND Resource Center Loan Program which is obtained from individuals and DISPOSING OF RECORDS IN THE SYSTEM: loans occupational safety and health information pertaining to Resource STORAGE: materials to qualified borrowers, for Center materials is taken from Resource Files are stored electronically and/or verification of borrower status and Center files. on paper. authorization to borrow, to track borrower requests for materials through SYSTEM EXEMPTED FROM CERTAIN PROVISIONS RETRIEVABILITY: processing and disposition, to maintain OF THE ACT: Files are retrieved by coal miner’s material ability and usage information, None. name and social security number.

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SAFEGUARDS: date of death), medical, and financial. d. Other Federal agencies conducting Access by authorized personnel only. Information gathered in connection with scientific research concerning the Computer security safeguards are used investigations concerning possible incidence and prevention of black lung for electronically stored data and locked violations of Federal law, whether civil disease. locations for paper files. or criminal, under the authorizing e. Representatives of the claimant for legislation and related Acts. This record the purpose of processing the claim, RETENTION AND DISPOSAL: also contains investigative records and responsible operator and program Records are retained for 10 years after the work product of the Department of representation on contested issues. case is closed in accordance with the Labor and other governmental personnel f. Labor unions and other voluntary applicable Records Schedule. and consultants involved in the employee associations of which the SYSTEM MANAGER(S) AND ADDRESS: investigations. If the individual has claimant is a member for the purpose of Director, Division of Coal Mine received benefits to which he or she is assisting the member. g. Contractors providing automated Workers’ Compensation, Department of not entitled, the system may contain data processing services to the Labor Building, 200 Constitution consumer credit reports correspondence Department of Labor, or to any agency Avenue NW., Washington, DC 20210. to and from the debtor, information or records relating to the debtor’s current or entity to which release is authorized, NOTIFICATION PROCEDURE: whereabouts, assets, liabilities, income where the contractor is providing a Inquiries should be mailed to the and expenses, debtor’s personal service relating to the purpose for which System Manager or submitted in such financial statements, and other the information can be released. other manner as directed by OWCP. information such as the nature, amount h. Federal, state or local agencies if and history of a claim filed by an necessary to obtain information relevant RECORD ACCESS PROCEDURES: individual covered by this system, and to a Departmental determination of A request for access should be mailed other records and reports relating to the initial or continuing eligibility for to the System Manager or submitted in implementation of the Debt Collection program benefits, including whether such other manner as directed by Act of 1982 including any investigative benefits have been or are being paid OWCP. records or administrative review improperly; whether dual benefits CONTESTING RECORD PROCEDURES: matters. The individual records listed prohibited under any federal or state herein are included only as pertinent to A petition for amendment should be law are being paid; and including salary the individual claimant. mailed to the System Manager or offset and debt collection procedures, including any action required by the submitted in such other manner as AUTHORITY FOR MAINTENANCE OF THE SYSTEM: directed by OWCP. Debt Collection Act of 1982. 30 U.S.C. 901 et seq., 20 CFR 725.1 et i. Debt collection agency that DOL has RECORD SOURCE CATEGORIES: seq. contracted for collection services to Information contained in this System PURPOSE(S): recover indebtedness owed to the is obtained from individuals, employers, To maintain records that are used to United States. medical providers and investigators. process all aspects of claims for black j. Internal Revenue Service for the purpose of obtaining taxpayer mailing SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS lung (pneumoconiosis) benefits under the provisions of the Black Lung addresses in order to locate such OF THE ACT: taxpayers to collect, compromise, or None. Benefits Act, as amended, including claims filed by miners and their write-off a Federal claim against the OWCP–2 surviving spouses, children, dependent taxpayer; discharging an indebtedness parents and siblings. These records are owed by an individual. SYSTEM NAME: also used to process the recoupment of k. Credit Bureaus for the purpose of Office of Workers’ Compensation, overpayments under the Act. receiving consumer credit reports Black Lung Benefits Claim File. identifying the assets, liabilities, income ROUTINE USES OF RECORDS MAINTAINED IN THE and expenses of a debtor to ascertain the SECURITY CLASSIFICATION: SYSTEM, INCLUDING CATEGORIES OF USERS AND debtor’s ability to pay a debt and to None. THE PURPOSES OF SUCH USES: establish a payment schedule. In addition to those universal routine SYSTEM LOCATION: Note: Disclosure of information uses listed in the General Prefatory Office of Workers’ Compensation contained in the file to a claimant or a Statement of this document, disclosure Programs, Division of Coal Mine person who is duly authorized to act on of relevant and necessary information Workers’ Compensation, Department of the claimant’s or beneficiary’s behalf may be made to the following: may be made over the telephone. Labor Building, 200 Constitution a. Mine operators (and/or any party Avenue NW., Washington, DC 20210, Disclosure over the telephone will only providing the operator with benefits be done where the requestor provides and district offices (see addresses in the insurance) who have been determined Appendix to this document). appropriate identifying information to potentially liable for the claim at any OWCP personnel. Telephonic disclosure CATEGORIES OF INDIVIDUALS COVERED BY THE time after the filing of a claim for Black of information is essential to allow SYSTEM: Lung Benefits for the purpose of OWCP to efficiently perform its Individuals filing claims for black determining liability for payment. functions in adjudicating and servicing lung (pneumoconiosis) benefits under b. State workers’ compensation claims. the provisions of Black Lung Benefits agencies and the Social Security Act, as amended, including miners, and Administration for the purpose of DISCLOSURE TO CONSUMER REPORTING AGENCIES: their surviving spouses, children, determining offsets as specified under dependent parents and siblings. the Act. The amount, status and history of c. Doctors and medical services overdue debts; the name and address, CATEGORIES OF RECORDS IN THE SYSTEM: providers for the purpose of obtaining taxpayer identification (SSAN), and Personal (name, date of birth, social medical evaluations, physical other information necessary to establish security number, claim type, miner’s rehabilitation or other services. the identity of a debtor, the agency and

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program under which the claim arose, system of records compiled for law records); section 8(f) applications filed are disclosed pursuant to 5 U.S.C. enforcement purposes is exempt from by the employer; compensation orders 552a(b)(12) to consumer reporting subsections (c)(3); (d); (e)(1); (e)(4)(G), for or against the payment of benefits; agencies as defined by the Fair Credit (H), and (I); and (f) of 5 U.S.C. 552a, transcripts of hearings and depositions Reporting Act (15 U.S.C. 1681a(f), or in provided however, that if any conducted; and any other medical accordance with the Federal Claims individual is denied any right, privilege, employer or personal information Collection Act of 1966 as amended (31 or benefit that he or she would submitted or gathered in connection U.S.C. 3711(e) for the purpose of otherwise be entitled to by Federal law, with the claim. The system may also encouraging the repayment of an or for which he or she would otherwise contain information relating to dates of overdue debt. be eligible, as a result of the birth, marriage, divorce, and death, maintenance of these records, such notes of telephone conversations POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND material shall be provided to the conducted in connection with the claim; DISPOSING OF RECORDS IN THE SYSTEM: individual, except to the extent that the emails; information relating to disclosure of such material would reveal vocational and/or medical rehabilitation STORAGE: the identity of a source who furnished plans and progress reports including Files are stored electronically and/or information to the Government under an communication with rehabilitation on paper. express promise that the identity of the counselors, potential employers, RETRIEVABILITY: source would be held in confidence, or physicians and others who have been Files are retrieved by coal miner’s prior to January 1, 1975, under an contacted as part of the rehabilitation name, social security number, and implied promise that the identity of the process, notes created by the claimant’s social security number source would be held in confidence. rehabilitation specialist and the different from miner’s. rehabilitation counselor concerning the DOL/OWCP–3 rehabilitation process, vocational SAFEGUARDS: SYSTEM NAME: testing, and other records pertaining to Accessed by authorized personnel Office of Workers’ Compensation the vocational rehabilitation process; only. Computer security safeguards are Programs, Longshore and Harbor records relating to court proceedings, used for electronically stored data and Workers’ Compensation Act Case Files. insurance, banking, and employment; locked locations for paper files. articles from newspapers and other SECURITY CLASSIFICATION: RETENTION AND DISPOSAL: publications; information relating to other benefits (financial and otherwise) Records are retained for 10 years after None. the claimant or employer may be death of last beneficiary. Denied claims SYSTEM LOCATION: entitled to; and information received are retained for 30 years after final Division of Longshore and Harbor from various investigative agencies denial in accordance with the Workers’ Compensation, Office of concerning possible violations of appropriate Records Schedule. Workers’ Compensation Programs, Federal civil or criminal law. SYSTEM MANAGER(S) AND ADDRESS: Washington, DC 20210, and district AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Director, Division of Coal Mine offices of the Office of Workers’ Workers’ Compensation, Department of Compensation Programs set forth in the 33 U.S.C. 901 et seq. (20 CFR parts Labor Building, Room C–3520, 200 Appendix to this document. 701 et seq.); 36 DC Code 501 et seq.; 42 Constitution Avenue NW., Washington, U.S.C. 1651 et seq.; 43 U.S.C. 1331 et CATEGORIES OF INDIVIDUALS COVERED BY THE seq.; 5 U.S.C. 8171 et seq. DC 20210, and district office directors SYSTEM: (see ADDRESSES in the Appendix to this Employees injured or killed while PURPOSE(S): document). working in private industry who are To maintain records on the actions of NOTIFICATION PROCEDURE: covered by the provisions of the insurance carriers, employers, and Inquiries should be mailed to the Longshore and Harbor Workers’ injured workers with respect to injuries System Manager or submitted in such Compensation Act, the Non- reported under the Longshore and other manner as directed by OWCP. Appropriated Fund Instrumentalities Harbor Workers’ Compensation Act and Act, the Defense Base Act, the War related Acts, to ensure that eligible RECORD ACCESS PROCEDURE: Hazards Act, the Outer Continental claimants receive appropriate benefits A request for access should be mailed Shelf Lands Act, and the DC Workers’ as provided by the Act. to the System Manager or submitted in Compensation Act, referred to such other manner as directed by collectively herein as the Longshore and ROUTINE USES OF RECORDS MAINTAINED IN THE OWCP. Harbor Workers’ Compensation Act SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: (LHWCA). CONTESTING RECORD PROCEDURES: In addition to those universal routine A petition for amendment should be CATEGORIES OF RECORDS IN THE SYSTEM: uses listed in the General Prefatory mailed to the System Manager or This system may contain the Statement to this document, disclosure submitted in such other manner as following kinds of records: Reports of of information from this system of directed by OWCP. injury by the employee and/or records may also be made to the RECORD SOURCE CATEGORIES: employer; claim forms filed by or on following individuals and entities for behalf of injured employees covered the purposes noted when the purpose of Information contained in this system under the LHWCA or their survivors the disclosure is compatible with the is obtained from individuals, seeking benefits under the LHWCA; purpose for which the information was organizations, and investigators. forms authorizing medical care and collected: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS treatment; other medical records and a. The employer or its representatives, OF THE ACT: reports; bills and other payments including third-party administrators, In accordance with 5 U.S.C. records; compensation payments and/or any party providing the 552a(k)(2), investigatory material in this records (including section 8(f) payment employer with workers’ compensation

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insurance coverage since the employer administration and adjudication of RECORD SOURCE CATEGORIES: and insurance carrier are parties-in- claims. Information contained in this system interest to all actions on a case, for the Note: Pursuant to 5 U.S.C. 552a(b)(1), is obtained from injured employees, purpose of assisting in the litigation of information from this system of records their qualified dependents, employers, the claim, at any time after report of the is disclosed to members and staff of the insurance carriers, physicians, medical injury or report of the onset of the Office of Administrative Law Judges, the facilities, educational institutions, occupational illness, or the filing of a Benefits Review Board, the Office of the attorneys, and State, Federal, and notice of injury or claim related to such Solicitor and other components of the private vocational rehabilitation injury or occupational illness. Department who have a need for the agencies. b. Doctors, pharmacies, and other record in the performance of their health care providers for the purpose of duties. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS treating the claimant, conducting OF THE ACT: DISCLOSURE TO CONSUMER REPORTING medical examinations, physical None. rehabilitation or other services or AGENCIES: obtaining medical evaluations. None. OWCP–4 c. Public or private rehabilitation POLICIES AND PRACTICES FOR STORING, SYSTEM NAME: agencies to which the injured worker RETRIEVING, ACCESSING, RETAINING, AND has been referred for vocational DISPOSING OF RECORDS IN THE SYSTEM: Office of Workers’ Compensation rehabilitation services so that they may STORAGE: Programs, Longshore and Harbor properly evaluate the injured worker’s Files are stored electronically and/or Workers’ Compensation Act Special experience, physical limitations and Fund System. future employment capabilities. on paper. d. Federal, state and local agencies RETRIEVABILITY: SECURITY CLASSIFICATION: conducting similar or related Files are retrieved after identification None. investigations to verify whether by coded file number, which is cross- prohibited dual benefits were provided, referenced to injured worker by name. SYSTEM LOCATION: whether benefits have been or are being Division of Longshore and Harbor paid properly, including whether dual SAFEGUARDS: Workers’ Compensation, Office of benefits prohibited by federal law are Access by authorized personnel only. Workers’ Compensation Programs, 200 being paid; salary offset and debt Computer security safeguards are used Constitution Avenue NW., Washington, collection procedures including those for electronically stored data and locked DC 20210. actions required by the Debt Collection locations for paper files. Act of 1982. CATEGORIES OF INDIVIDUALS COVERED BY THE RETENTION AND DISPOSAL: e. Labor unions and other voluntary SYSTEM: associations from which the claimant The length of time that records are Persons receiving compensation and has requested assistance in connection retained varies by type of case. Lost- related benefits under the Longshore with the processing of the LHWCA time disability cases are retained for 20 and Harbor Workers’ Compensation Act, claim. years after the case is closed. Other f. Attorneys or other persons cases where the last possible beneficiary the Non-Appropriated Fund authorized to represent the interests of has died are retained for 6 years and 3 Instrumentalities Act, the Defense Base the LHWCA claimant in connection months after the death of such Act, the War Hazards Act, the Outer with a claim for benefits under the beneficiary. ‘‘No Lost Time’’ cases are Continental Shelf Lands Act, and the DC LHWCA, and/or a LHWCA beneficiary retained for three years after the end of Workers’ Compensation Act, referred to in connection with a claim for damages the fiscal year during which the related collectively herein as the Longshore and filed against a third party. report was received. Harbor Workers’ Compensation Act g. Internal Revenue Service for the (LHWCA). SYSTEM MANAGER(S) AND ADDRESS: purpose of obtaining taxpayer mailing CATEGORIES OF RECORDS IN THE SYSTEM: addresses in order to locate a taxpayer Director for Longshore and Harbor to collect, compromise, or write-off a Workers’ Compensation, U.S. Medical and vocational rehabilitation Federal claim against such taxpayer; Department of Labor, 200 Constitution reports, bills, vouchers and records of discharging an indebtedness owed by an Avenue NW., Washington, DC 20210; payment for compensation and related individual. and District Directors at the district benefits, statements of employment h. Trust funds that have demonstrated offices set forth in the Appendix. status, and orders for payment of compensation, and U.S. Treasury to the OWCP a right to a lien under 33 NOTIFICATION PROCEDURE: U.S.C. 917, for the purpose of permitting Records. Inquiries should be mailed to the the trust funds to identify potential System Manager or submitted in such AUTHORITY FOR MAINTENANCE OF THE SYSTEM: entitlement to payments upon which other manner as directed by OWCP. the trust funds may execute the lien. 33 U.S.C. 901 et seq. (20 CFR parts Note: Disclosure of information RECORD ACCESS PROCEDURES: 701 et seq.); 36 DC Code 501 et seq.; 42 contained in the file to the claimant, a A request for access should be mailed U.S.C. 1651 et seq.; 43 U.S.C. 1331 et person who is duly authorized to act on to the System Manager or submitted in seq.; 5 U.S.C. 8171 et seq. his/her behalf, or to others to whom such other manner as directed by PURPOSE(S): disclosure is authorized by these routine OWCP. uses, may be made over the telephone. This system provides a record of Disclosure over the telephone will only CONTESTING RECORD PROCEDURE: payments to claimants, their qualified be done where the requestor provides A petition for amendment should be dependents, or providers of services to appropriate identifying information. mailed to the System Manager or claimants from the Special Fund Telephonic disclosure of information is submitted in such other manner as established pursuant to Section 44 of essential to permit efficient directed by OWCP. the Act.

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ROUTINE USES OF RECORDS MAINTAINED IN THE government agencies, seeking to enforce NOTIFICATION PROCEDURE: SYSTEM, INCLUDING CATEGORIES OF USERS AND a legal obligation on behalf of such Inquiries should be mailed to the THE PURPOSES OF SUCH USES: individual, to pay alimony and/or child System Manager or submitted in such In addition to those universal routine support, for the purpose of enforcing other manner as directed by OWCP. uses listed in the General Prefatory such an obligation, pursuant to an order Statement to this document, disclosure of a state or local court of competent RECORD ACCESS PROCEDURES: of information from this system of jurisdiction, including Indian tribal A request for access should be mailed records may also be made to the courts, within any State, territory or to the System Manager or submitted in following individuals and entities for possession of the United States, or the such other manner as directed by the purposes noted when the purpose of District of Columbia or to an order of a OWCP. the disclosure is compatible with the State agency authorized to issue income CONTESTING RECORD PROCEDURE: purpose for which the information was withholding notices pursuant to State or A petition for amendment should be collected: local law or pursuant to the mailed to the System Manager or a. The employer or employer’s requirements of section 666(b) of title submitted in such other manner as representatives, including third-party 42, United States Code, or for the directed by OWCP. administrators, and/or any party purpose of denying the existence of providing the employer with workers’ funds subject to such legal obligation. RECORD SOURCE CATEGORIES: compensation insurance coverage since Note: Disclosure of information Information contained in this system the employer and insurance carrier are contained in the file to the claimant, a is obtained from injured employees, parties-in-interest to all actions on a person who is duly authorized to act on their qualified dependents, employers, case, for the purpose of assisting in the his/her behalf, or to others to whom insurance carriers, physicians, medical litigation of the claim, at any time after disclosure is authorized by these routine facilities, educational institutions, report of the injury or report of the onset uses, may be made over the telephone. attorneys, and State, Federal, and of the occupational illness, or the filing Disclosure over the telephone will only private vocational rehabilitation of a notice of injury or claim related to be done where the requestor provides agencies. such injury or occupational illness. appropriate identifying information. b. Doctors, pharmacies, and other Telephonic disclosure of information is SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: health care providers for the purpose of essential to permit efficient treating the claimant, conducting administration and adjudication of None. medical examinations, physical claims. OWCP–5 rehabilitation or other services or Note: Information from this system of obtaining medical evaluations. records is disclosed to members and SYSTEM NAME: c. Public or private rehabilitation staff of the Office of Administrative Law Office of Workers’ Compensation agencies to which the injured worker Judges, the Benefits Review Board, the Programs, Longshore and Harbor has been referred for vocational Office of the Solicitor and other Workers’ Compensation Act rehabilitation services so that they may components of the Department who Investigation Files. properly evaluate the injured worker’s have a need for the record in the SECURITY CLASSIFICATION: experience, physical limitations and performance of their duties. future employment capabilities. None. DISCLOSURE TO CONSUMER REPORTING d. Federal, state and local agencies AGENCIES: SYSTEM LOCATION: conducting similar or related None. Division of Longshore and Harbor investigations to verify whether Workers’ Compensation, Office of prohibited dual benefits were provided, POLICIES AND PRACTICES FOR STORING, Workers’ Compensation Programs, whether benefits have been or are being RETRIEVING, ACCESSING, RETAINING, AND Washington, DC 20210, and district DISPOSING OF RECORDS IN THE SYSTEM: paid properly, including whether dual offices of the Office of Workers’ benefits prohibited by federal law are STORAGE: Compensation Programs set forth in the being paid; salary offset and debt Files are stored electronically and/or Appendix to this document. collection procedures including those on paper. actions required by the Debt Collection CATEGORIES OF INDIVIDUALS COVERED BY THE Act of 1982. RETRIEVABILITY: SYSTEM: e. Labor unions and other voluntary Files are retrieved by social security Individuals filing claims for workers’ associations from which the claimant number, which is cross-referenced to compensation benefits under the has requested assistance with the injured worker by name. Longshore and Harbor Workers’ processing of the LHWCA claim. Compensation Act, the Non- SAFEGUARDS: f. Internal Revenue Service for the Appropriated Fund Instrumentalities purpose of obtaining taxpayer mailing Access by authorized personnel only. Act, the Defense Base Act, the War addresses in order to locate such Computer security safeguards are used Hazards Act, the Outer Continental taxpayer to collect, compromise, or for electronically stored data and locked Shelf Lands Act, and the DC Workers’ write-off a Federal claim against the locations for paper files. Compensation Act, referred to taxpayer; discharging an indebtedness RETENTION AND DISPOSAL: collectively herein as the Longshore and owed by an individual. Records are retained for seven years Harbor Workers’ Compensation Act g. Trust funds that have demonstrated after last payment is made. (LHWCA); individuals providing to the OWCP a right to a lien under 33 medical and other services to the U.S.C. 917, for the purpose of permitting SYSTEM MANAGER(S) AND ADDRESS: Division; employees of insurance the trust funds to identify potential Director for Longshore and Harbor companies and of medical and other entitlement to payments upon which Workers’ Compensation, Office of services providers to claimants; and the trust funds may execute the lien. Workers’ Compensation Programs, 200 other persons suspected of violations of h. To individuals, and their attorneys Constitution Avenue NW., Washington, law under the Act, including related and other representatives, and DC 20210. civil and criminal provisions.

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CATEGORIES OF RECORDS IN THE SYSTEM: SAFEGUARDS: individual is denied any right, privilege, Records which contain information Access by authorized personnel only. or benefit that he or she would gathered in connection with Computer security safeguards are used otherwise be entitled to by Federal law, investigations concerning possible for electronically stored data and locked or for which he or she would otherwise violations of Federal law, whether civil locations for paper files. be eligible, as a result of the or criminal, under the LHWCA. This maintenance of these records, such RETENTION AND DISPOSAL: system also contains the work product material shall be provided to the of the Department of Labor and other Retention time varies by type of individual, except to the extent that the government personnel and consultants compensation case and/or investigative disclosure of such material would reveal involved in the investigations. file. For example, if the investigative file the identity of a source who furnished is about a lost-time case, it is transferred information to the Government under an AUTHORITY FOR MAINTENANCE OF SYSTEM: to the Federal Records Center two years express promise that the identity of the 33 U.S.C. 901 et seq. (20 CFR parts after the related compensation case is source would be held in confidence, or 701 et seq.); 36 DC Code 501 et seq.; 42 closed, and destroyed twenty years after prior to January 1, 1975, under an U.S.C. 1651 et seq.; 43 U.S.C. 1331 et the case is closed. If the investigative implied promise that the identity of the seq.; 5 U.S.C. 8171 et seq. file is about a death case, it is retained source would be held in confidence. in the office as long as there are PURPOSE(S): qualified dependents, and destroyed six OWCP–6 years, three months after final closing. To maintain records for the purpose SYSTEM NAME: ‘‘No Lost Time’’ cases are destroyed of assisting in determinations of Office of Workers’ Compensation three years after the end of the fiscal possible violations of Federal law, Programs, Longshore and Harbor year during which the related report whether civil or criminal, in connection Workers’ Compensation Act Claimant was received. with reported injuries under the Representatives. LHWCA. SYSTEM MANAGER(S) AND ADDRESS: SECURITY CLASSIFICATION: Director for Longshore and Harbor ROUTINE USES OF RECORDS MAINTAINED IN THE None. SYSTEM, INCLUDING CATEGORIES OF USERS AND Workers’ Compensation, Office of THE PURPOSES OF SUCH USES: Workers’ Compensation Programs, 200 SYSTEM LOCATION: In addition to those universal routine Constitution Avenue NW., Washington, Division of Longshore and Harbor uses listed in the General Prefatory DC 20210, and District Directors in the Workers’ Compensation, Office of Statement to this document, disclosure district offices of the Office of Workers’ Workers’ Compensation Programs, of relevant and necessary information Compensation Programs set forth in the Washington, DC 20210, and district from this system of records may also be Appendix to this document. offices of the Office of Workers’ made to the following individuals and NOTIFICATION PROCEDURE: Compensation Programs set forth in the Appendix to this document. entities for the purposes noted when the Inquiries should be mailed to the purpose of the disclosure is compatible System Manager or submitted in such CATEGORIES OF INDIVIDUALS COVERED BY THE with the purpose for which the other manner as directed by OWCP. SYSTEM: information was collected: Internal Individuals alleged to have violated Revenue Service, for the purpose of RECORD ACCESS PROCEDURES: the provisions of the Longshore and obtaining taxpayer mailing addresses in A request for access should be mailed Harbor Workers’ Compensation Act, the order to locate a taxpayer to collect, to the System Manager or submitted in Non-Appropriated Fund compromise, or write-off a Federal such other manner as directed by Instrumentalities Act, the Defense Base claim against such taxpayer; discharging OWCP. Act, the War Hazards Act, the Outer an indebtedness owed by an individual. CONTESTING RECORD PROCEDURE: Continental Shelf Lands Act, and the DC Note: Pursuant to 5 U.S.C. 552a(b)(1), Workers’ Compensation Act, referred to information from this system of records A petition for amendment should be mailed to the System Manager or collectively herein as the Longshore and is disclosed to members and staff of the Harbor Workers’ Compensation Act Office of Administrative Law Judges, the submitted in such other manner as directed by OWCP. (LHWCA) and the LHWCA’s Benefits Review Board, the Office of the implementing regulations relating to Solicitor and other components of the RECORD SOURCE CATEGORIES: representation of claimants/ Department who have a need for the Information contained in this system beneficiaries before the Department of record in the performance of their is obtained from Division claim and Labor, including the Office of duties. payment files and from employees, Administrative Law Judges and the DISCLOSURE TO CONSUMER REPORTING insurers, service providers; and Benefits Review Board, those found to AGENCIES: information received from parties have committed such violations and who have been disqualified, and those None. leading to the opening of an investigation, or from interviews held who are investigated but not POLICIES AND PRACTICES FOR STORING, during the course of an investigation. disqualified. This system would also RETRIEVING, ACCESSING, RETAINING, AND cover those persons who have been SYSTEM EXEMPTED FROM CERTAIN PROVISIONS DISPOSING OF RECORDS IN THE SYSTEM: reinstated as qualified claimant OF THE ACT: representatives. STORAGE: In accordance with 5 U.S.C. Files are stored electronically and/or 552a(k)(2), investigatory material in this CATEGORIES OF RECORDS IN THE SYSTEM: on paper. system of records compiled for law Records in the system will consist of enforcement purposes is exempt from information such as the representative’s RETRIEVABILITY: subsections (c)(3); (d); (e)(1); (e)(4)(G), name and address, the names and Files are retrieved by name of (H), and (I); and (f) of 5 U.S.C. 552a, addresses of affected claimants/ individual being investigated. provided however, that if any beneficiaries, copies of relevant

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documents obtained from claimant/ Pursuant to 5 U.S.C. 552a(b)(1), RECORD SOURCE CATEGORIES: beneficiary files relating to the issue of information from this system of records Information contained in this system representation; all documents received is disclosed to members and staff of the is obtained from employees, employers, or created as a result of the investigation Office of Administrative Law Judges, the insurance carriers, members of the of and/or hearing on the alleged Benefits Review Board, the Office of the public, agency investigative reports, and violation of the Longshore Act and/or its Solicitor and other components of the from other DOL systems of records. regulations relating to representation, Department who have a need for the including investigations conducted by record in the performance of their SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: the DOL Office of Inspector General or duties. other agency; and copies of documents In accordance with 5 U.S.C. notifying the representative and other DISCLOSURE TO CONSUMER REPORTING 552a(k)(2), investigatory material in this AGENCIES: interested persons of the system of records compiled for law disqualification. None. enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), AUTHORITY FOR MAINTENANCE OF THE SYSTEM: POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND (H), and (I); and (f) of 5 U.S.C. 552a, Longshore and Harbor Workers’ DISPOSING OF RECORDS IN THIS SYSTEM: provided however, that if any Compensation Act, 33 U.S.C. individual is denied any right, privilege, STORAGE: 931(b)(2)(B). or benefit that he or she would Files are stored electronically and/or otherwise be entitled to by Federal law, PURPOSE(S): on paper. These records contain information on or for which he or she would otherwise activities—including billing—relating to RETRIEVABILITY: be eligible, as a result of the representation of claimants/ Files are retrieved by the name of the maintenance of these records, such beneficiaries, including documents representative. material shall be provided to the relating to the debarment of individual, except to the extent that the SAFEGUARDS: representatives under other Federal or disclosure of such material would reveal state programs. Access by authorized personnel only. the identity of a source who furnished Computer security safeguards are used information to the Government under an ROUTINE USES OF RECORDS MAINTAINED IN THE for electronically stored data and locked express promise that the identity of the SYSTEM, INCLUDING CATEGORIES OF USERS AND locations for paper files. source would be held in confidence, or THE PURPOSES OF SUCH USES: prior to January 1, 1975, under an In addition to those universal routine RETENTION AND DISPOSAL: implied promise that the identity of the uses listed in the General Prefatory Records are retained in the office for source would be held in confidence. Statement to this document, disclosure three years after the debarment action is of relevant and necessary information final and then transferred to the Federal OWCP–7 Records Center, and destroyed thirty from this system of records may also be SYSTEM NAME: made to the following individuals and years after the debarment action is final. Office of Workers’ Compensation entities for the purposes noted when the Where the period of exclusion is Programs, Physicians and Health Care purpose of the disclosure is compatible defined as a set period of time, the file Providers Excluded under the with the purpose for which the will be retained two years after the Longshore Act. information was collected: period of exclusion expires (or the a. A claimant/beneficiary for the individual is otherwise reinstated), then SECURITY CLASSIFICATION: purpose of informing him/her that his/ transferred to the Federal Records None. her representative has been disqualified Center, and destroyed thirty years after from further representation under the the debarment action is final. SYSTEM LOCATION: Longshore Act. Division of Longshore and Harbor SYSTEM MANAGER(S) AND ADDRESS: b. Employers, insurance carriers, state Workers’ Compensation, Office of bar disciplinary authorities, and the Director for Longshore and Harbor Workers’ Compensation Programs, general public, for the purpose of Workers’ Compensation Act, Office of Washington, DC 20210, and district providing information concerning the Workers’ Compensation Programs, 200 offices of the Office of Workers’ qualification of person(s) to act as a Constitution Avenue NW., Washington, Compensation Programs set forth in the claimant representative under the Act. DC 20210, and District Directors in Appendix to this document. c. Federal, state or local agency district offices set forth in the maintaining pertinent records, if Appendix. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: necessary to obtain information relevant NOTIFICATION PROCEDURE: to a Departmental decision relating to Providers of medical goods and Inquiries should be mailed to the debarment actions. services, including physicians, Note: Disclosure of information System Manager or submitted in such hospitals, and providers of medical contained in the file of the claimant, a other manner as directed by OWCP. support services or supplies excluded or person who is duly authorized to act on RECORD ACCESS PROCEDURES: considered for exclusion from payment his/her behalf, or to others to whom A request for access should be mailed under the Longshore Act and Harbor disclosure is authorized by these routine to the System Manager or submitted in Workers’ Compensation Act, the Non- uses, may be made over the telephone. such other manner as directed by Appropriated Fund Instrumentalities Disclosure over the telephone will only OWCP. Act, the Defense Base Act, the War be done where the requestor provides Hazards Act, the Outer Continental appropriate identifying information. CONTESTING RECORD PROCEDURE: Shelf Lands Act, and the DC Workers’ Telephonic disclosure of information is A petition for amendment should be Compensation Act, referred to essential to permit efficient mailed to the System Manager or collectively herein as the Longshore and administration and adjudication of submitted in such other manner as Harbor Workers’ Compensation Act claims. directed by OWCP. (LHWCA).

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CATEGORIES OF RECORDS IN THE SYSTEM: companies, and any other entities or RETENTION AND DISPOSAL: Copies of letters, lists, and documents individuals, for the purpose of Files are retained for three years after from Federal and state agencies identifying an excluded or reinstated the debarment action is final and then concerning the administrative provider, to ensure that authorization is transferred to the Federal Records debarment of providers from not issued nor payment made to an Center, and destroyed thirty years after participation in programs providing excluded provider, and for the purpose the debarment action is final. Where the benefits similar to those of the of providing notice that a formerly period of exclusion is defined as a set Longshore and Harbor Workers’ excluded provider has been reinstated. period of time, the file will be retained Compensation Act and their b. Federal, state or local government two years after the period of exclusion reinstatement; materials concerning agencies, state licensing boards, expires (or the individual is otherwise possible fraud or abuse which could professional organizations, claimants, reinstated), then transferred to the lead to exclusion of a provider; patients, employers, insurance Federal Records Center, and destroyed documents relative to reinstatement of companies, and any other entities or thirty years after the debarment action is providers; materials concerning the individuals, for the purpose of obtaining final. conviction of providers for fraudulent information necessary to ensure that the SYSTEM MANAGER(S) AND ADDRESS: activities in connection with any list of excluded providers is correct, Federal or state program for which useful, and updated, as appropriate, and Director for Longshore and Harbor payments are made to providers for for the purpose of obtaining information Workers’ Compensation Act, Office of similar medical services; all letters, relevant to a Departmental decision Workers’ Compensation Programs, 200 memoranda, and other documents regarding a debarment action. This Constitution Avenue NW., Washington, regarding the consideration of a routine use encompasses the disclosure DC 20210, and District Directors in the provider’s exclusion, the actual of such information which will enable district offices set forth in the Appendix exclusion, or reinstatement under the the Department to properly verify the to this document. provisions of 20 CFR 702.431 et seq.; identity of a provider, to identify the NOTIFICATION PROCEDURE: nature of a violation, and the penalty copies of all documents in a claimant’s Inquiries should be mailed to the imposed for such violation. file relating to medical care and/or System Manager or submitted in such Note: Disclosure of information treatment, including bills for such other manner as directed by OWCP. services; as well as letters, memoranda, contained in the file to the claimant, a emails, and other documents obtained person who is duly authorized to act on RECORD ACCESS PROCEDURE: during investigations, hearings, and his/her behalf, or to others to whom A request for access should be mailed other administrative proceedings disclosure is authorized by these routine to the System Manager or submitted in concerning exclusion for fraud or abuse, uses, may be made over the telephone. such other manner as directed by as well as reinstatement, and Disclosure over the telephone will only OWCP. recommendations and decisions; lists of be done where the requestor provides excluded providers released by the appropriate identifying information. CONTESTING RECORD PROCEDURE: OWCP. Telephonic disclosure of information is A petition for amendment should be essential to permit efficient mailed to the System Manager or AUTHORITY FOR MAINTENANCE OF THE SYSTEM: administration and adjudication of submitted in such other manner as Longshore and Harbor Workers’ claims. directed by OWCP. Compensation Act, 33 U.S.C. 907(c). Note: Pursuant to 5 U.S.C. 552a(b)(1), RECORD SOURCE CATEGORIES: information from this system of records PURPOSE(S): is disclosed to members and staff of the Information contained in this system To maintain records to determine the Benefits Review Board, the Office of is obtained from Federal, state or local propriety of instituting debarment Administrative Law Judges, the Office of government agencies, state licensing actions under the Longshore Act. These the Solicitor and other components of boards, professional organizations, records also provide information on the Department who have a need for the claimants, patients, employers, treatment, billing and other aspects of a record in the performance of their insurance companies, any other entities medical provider’s actions, and/or duties. or individuals, public documents, and documentation relating to the newspapers, as well as from other debarment of the medical care provider DISCLOSURE TO CONSUMER REPORTING Department of Labor systems of records. under another Federal or state program. AGENCIES: SYSTEM EXEMPTED FROM CERTAIN PROVISIONS None. ROUTINE USES OF RECORDS MAINTAINED IN THE OF THE ACT: SYSTEM, INCLUDING CATEGORIES OF USERS AND POLICIES AND PROCEDURES FOR STORING, In accordance with 5 U.S.C. THE PURPOSE OF SUCH USES: RETRIEVING, ACCESSING, RETAINING, AND 552a(k)(2), investigatory material in this In addition to those universal routine DISPOSING OF RECORDS IN THIS SYSTEM: system of records compiled for law uses listed in the General Prefatory STORAGE: enforcement purposes is exempt from Statement to this document, disclosure Files are stored electronically and/or subsections (c)(3); (d); (e)(1); (e)(4)(G), of information from this system of on paper. (H), and (I); and (f) of 5 U.S.C. 552a, records may be made to the following provided however, that if any individuals and entities for the purposes RETRIEVABILITY: individual is denied any right, privilege, noted when the purpose of the Files are retrieved by the name of the or benefit that he or she would disclosure is compatible with the provider. otherwise be entitled to by Federal law, purpose for which the information is or for which he or she would otherwise collected: SAFEGUARDS: be eligible, as a result of the a. Federal, state or local government Access by authorized personnel only. maintenance of these records, such agencies, state licensing boards, Computer security safeguards are used material shall be provided to the professional organizations, claimants, for electronically stored data and locked individual, except to the extent that the patients, employers, insurance locations for paper files. disclosure of such material would reveal

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the identity of a source who furnished reinstatement, along with disclosure is authorized by these routine information to the Government under an recommendations and decisions; lists of uses, may be made over the telephone. express promise that the identity of the excluded providers released by the Disclosure over the telephone will only source would be held in confidence, or OWCP. be done where the requestor provides prior to January 1, 1975, under an appropriate identifying information. implied promise that the identity of the AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Telephonic disclosure of information is source would be held in confidence. Federal Employees’ Compensation essential to permit efficient Act (5 U.S.C. 8101 et seq.), and Title 20 administration and adjudication of DOL/OWCP–8 CFR part 10. claims. SYSTEM NAME: Note: Pursuant to 5 U.S.C. 552a(b)(1), PURPOSE(S): information from this system of records Office of Workers’ Compensation To maintain records to determine the is disclosed to members and staff of the Programs, Physicians and Health Care propriety of instituting debarment Employees’ Compensation Appeals Providers Excluded under the Federal actions under the Federal Employees’ Board, the Office of Administrative Law Employees’ Compensation Act. Compensation Act. These records also Judges, the Office of the Solicitor and SECURITY CLASSIFICATION: provide information on treatment, other components of the Department billing and other aspects of a medical None. who have a need for the record in the provider’s actions, and/or performance of their duties. SYSTEM LOCATION: documentation relating to the debarment of the medical care provider DISCLOSURE TO CONSUMER REPORTING The Division of Federal Employees’ AGENCIES: Compensation, Office of Workers’ under another Federal or state program. None. Compensation Programs, Washington, ROUTINE USES OF RECORDS MAINTAINED IN THE DC 20210, and district offices of the SYSTEM, INCLUDING CATEGORIES OF USERS AND POLICIES AND PROCEDURES FOR STORING, Office of Workers’ Compensation THE PURPOSE OF SUCH USES: RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THIS SYSTEM: Programs set forth in the Appendix to In addition to those universal routine this document. uses listed in the General Prefatory STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE Statement to this document, disclosure Files are stored electronically and/or SYSTEM: of information from this system of on paper. Providers of medical goods and records may be made to the following RETRIEVABILITY: services, including physicians, individuals and entities for the purposes Files are retrieved by the name of the hospitals, and providers of medical noted when the purpose of the provider, a case citation, or date of support services or supplies excluded or disclosure is compatible with the release. considered for exclusion from payment purpose for which the information is under the Federal Employees’ collected: SAFEGUARDS: Compensation Act for fraud or abuse (20 a. Federal, state or local government Access by authorized personnel only. CFR 10.815–826). agencies, state licensing boards, Computer security safeguards are used professional organizations, claimants, for electronically stored data and locked CATEGORIES OF RECORDS IN THE SYSTEM: patients, employers, insurance locations for paper files. Copies of letters, lists and documents companies, and any other entities or from Federal and state agencies individuals, for the purpose of RETENTION AND DISPOSAL: concerning the administrative identifying an excluded or reinstated Files are retained for three years after debarment of providers from provider, to ensure that authorization is the debarment action is final and then participation in programs providing not issued nor payment made to an transferred to the Federal Records benefits similar to those of the Federal excluded provider, and for the purpose Center, and destroyed thirty years after Employees’ Compensation Act and their of providing notice that a formerly the debarment action is final. Where the reinstatement; materials concerning excluded provider has been reinstated. period of exclusion is defined as a set possible fraud or abuse which could b. Federal, state or local government period of time, the file will be retained lead to exclusion of a provider; agencies, state licensing boards, two years after the period of exclusion documents relative to reinstatement of professional organizations, claimants, expires (or the individual is otherwise providers, materials concerning the patients, employers, insurance reinstated), then transferred to the conviction of providers for fraudulent companies, and any other entities or Federal Records Center, and destroyed activities in connection with any individuals, for the purpose of obtaining thirty years after the debarment action is Federal or state program for which information necessary to ensure that the final. payments are made to providers for list of excluded providers is correct, SYSTEM MANAGER(S) AND ADDRESS: similar medical services; all letters, useful, and updated, as appropriate, and Director for Federal Employees’ memoranda, and other documents for the purpose of obtaining information Compensation, Office of Workers’ regarding the consideration of a relevant to a Departmental decision Compensation Programs, 200 provider’s exclusion, the actual regarding a debarment action. This Constitution Avenue NW., Washington, exclusion, or reinstatement under the routine use encompasses the disclosure DC 20210, and the District Directors of provisions of 20 CFR 10.815–826; copies of such information that will enable the the district offices set forth in the of all documents in a claim file relating Department to properly verify the Appendix to this document. to medical care and/or treatment identity of a provider, to identify the including bills for such services, as well nature of a violation, and the penalty NOTIFICATION PROCEDURE: as letters, memoranda, and other imposed for such violation. Inquiries should be mailed to the documents obtained during Note: Disclosure of information System Manager. In order for the record investigations, hearings and other contained in the file to the claimant, a to be located, the individual must administrative proceedings concerning person who is duly authorized to act on provide his or her full name, date of exclusion for fraud or abuse, as well as his/her behalf, or to others to whom birth, and signature.

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RECORD ACCESS PROCEDURE: SECURITY CLASSIFICATION: ROUTINE USES OF RECORDS MAINTAINED IN THE A request for access should be mailed None. SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: to the System Manager. In order for the record to be located, the individual SYSTEM LOCATION: In addition to those universal routine must provide his or her full name, date Office of Workers’ Compensation uses listed in the General Prefatory of birth, and signature. Programs, Division of Coal Mine Statement to this document, disclosure Workers’ Compensation, U.S. of relevant and necessary information CONTESTING RECORD PROCEDURE: Department of Labor Building, 200 may be made to the following: a. Mine operators (and/or any party Specific materials in this system have Constitution Ave. NW., Washington, DC providing the operator with workers’ been exempted from certain Privacy Act 20210, and district offices (see addresses compensation insurance) who have provisions regarding the amendment of in the Appendix to this document). records. The section of this notice been determined potentially liable for Entitled ‘‘Systems Exempted from CATEGORIES OF INDIVIDUALS COVERED BY THE the claim at any time after the filing of Certain Provisions of the Act’’ indicates SYSTEM: a notice of injury or claim related to the kind of materials exempted, and the Individuals filing claims for black such injury or occupational illness, for reasons for exempting them. Any lung benefits; claimants receiving the purpose of determining liability for individual requesting amendment of benefits; dependents of claimants and payment. b. State workers’ compensation non-exempt records should contact the beneficiaries; medical providers; agencies and the Social Security appropriate the system manager. attorneys representing claimants; coal Administration for the purpose of Individuals requesting amendment of mine operators; workers’ compensation determining offsets as specified under records must comply with the insurance carriers. Department’s Privacy Act regulations at the Act. 29 CFR 71.1 and 71.9. CATEGORIES OF RECORDS IN THE SYSTEM: c. Doctors and medical services providers for the purpose of obtaining Records included are personal (name, RECORD SOURCE CATEGORIES: medical evaluations, physical date of birth, SSN, claim type, miner’s Information contained in this system rehabilitation or other services. date of death); demographic (state, d. Other Federal agencies conducting is obtained from Federal, state or local county, city, congressional district, zip government agencies, state licensing scientific research concerning the code); mine employment history; incidence and prevention of black lung boards, professional organizations, medical records; initial determination; claimants, patients, employers, disease. conference results; hearing results; e. Legal representatives, or person insurance companies, any other entities medical and disability payment history; or individuals, public documents, and authorized to act on behalf of the accounting information including data claimant, responsible operator and newspapers, as well as from other on debts owed to the United States; Department of Labor systems of records. program representation on contested Social Security Administration black issues. lung benefits data; state workers’ SYSTEM EXEMPTED FROM CERTAIN PROVISIONS f. Labor unions and other voluntary OF THE ACT: compensation claim and benefits data; employee associations of which the coal mine operator names, addresses, claimant is a member for the purpose of In accordance with 5 U.S.C. states of operation and histories of 552a(k)(2), investigatory material exercising an interest in claims of insurance coverage; and medical service members as part of their service to the compiled for law enforcement purposes providers’ names, addresses, license which is maintained in the investigation members. numbers, medical specialties, tax g. Contractors providing automated files of the Office of Workers’ identifications and payment histories. Compensation Programs, is exempt from data processing services to the Department of Labor, or to any agency subsections (c)(3), (d), (e)(1), (e)(4)(G), AUTHORITY FOR MAINTENANCE OF THE SYSTEM: (H), and (I), and (f) of 5 U.S.C. 552a. The or entity to whom release is authorized, 30 U.S.C. 901 et seq., 20 CFR 725.1 et disclosure of information contained in where the contractor is providing a seq. civil investigative files, including the service relating to the purpose for which the information can be released. names of persons and agencies to which PURPOSE(S): the information has been transmitted, h. Federal, state or local agencies if To maintain data on claimants, would substantially compromise the necessary to obtain information relevant beneficiaries and their dependents; effectiveness of the investigation. to a determination of initial or attorneys representing claimants; Knowledge of such investigations would continuing eligibility for program medical service providers; coal mine enable subjects to take such action as is benefits, whether benefits have been or operators and insurance carriers. necessary to prevent detection of illegal are being paid improperly, including Provide means of automated payment of activities, conceal evidence or otherwise whether dual benefits prohibited under medical and disability benefits. escape civil enforcement action. any federal or state law are being paid; Maintain a history of medical bills Disclosure of this information could and salary offset and debt collection submitted by beneficiaries and medical lead to the intimidation of, or harm to, procedures, including any action service providers. Maintain a history of informants and witnesses, and their required by the Debt Collection Act of disability benefit payments made to respective families, and the wellbeing of 1982, 31 U.S.C. 3711. beneficiaries and medical benefit i. Debt collection agency that DOL has investigative personnel and their payments made to beneficiaries and contracted for collection services to families. medical service providers. Maintain recover indebtedness owed to the OWCP–9 program accounting information United States. including information on debts owed to j. Internal Revenue Service for the SYSTEM NAME: the United States. Provide a means for purpose of obtaining taxpayer mailing Office of Workers’ Compensation the automatic recoupment of addresses in order to locate taxpayers to Programs, Black Lung Automated overpayments made to beneficiaries and collect, compromise, or write-off a Support Package. medical service providers. Federal claim against the taxpayer;

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discharging an indebtedness owed by an after transfer to NARA due to Privacy DOL/OWCP–10 individual. Act restrictions. SYSTEM NAME: k. Credit Bureaus for the purpose of Office of Workers’ Compensation receiving consumer credit reports SYSTEM MANAGER(S) AND ADDRESS: Programs, Federal Employees’ identifying the assets, liabilities, income Director, Division of Coal Mine Compensation Act (FEC) and Longshore and expenses of a debtor to ascertain the Workers’ Compensation, U.S. and Harbor Workers’ Compensation Act debtor’s ability to pay a debt and to Department of Labor, Room C–3520, 200 Rehabilitation Counselor Case establish a payment schedule. Constitution Ave. NW., Washington, DC Assignment, Contract Management and Note: Disclosure of information 20210, and district office director (see Performance Files and FEC Field contained in the file to the claimant, a addresses in The Appendix to this Nurses. person who is duly authorized to act on document). his/her behalf, or to others to whom SECURITY CLASSIFICATION: disclosure is authorized by these routine NOTIFICATION PROCEDURE: None. uses, may be made over the telephone. Inquiries should be mailed to the Disclosure over the telephone will only SYSTEM LOCATION: System Manager or submitted in such Files concerning rehabilitation be done where the requestor provides other manner as directed by OWCP. appropriate identifying information. counselors are located in the Federal Employees’ Compensation (FEC) and Telephonic disclosure of information is RECORD ACCESS PROCEDURES: essential to permit efficient Longshore and Harbor Workers’ administration and adjudication of A request for access should be mailed Compensation (Longshore) District claims. to the System Manager or submitted in Offices where the counselor is certified. such other manner as directed by Files for FEC field nurses are found in DISCLOSURE TO CONSUMER REPORTING OWCP. FEC district offices. See the Appendix to AGENCIES: this document for District Office The amount, status and history of CONTESTING RECORD PROCEDURES: addresses. overdue debts; the name and address, A petition for amendment should be CATEGORIES OF INDIVIDUALS COVERED BY THE taxpayer identification (SSAN), and mailed to the System Manager or SYSTEM: other information necessary to establish submitted in such other manner as The rehabilitation counselor/nurse the identity of a debtor, the agency and directed by OWCP. files cover individuals who have program under which the claim arose, entered into a contract with the Office are disclosed pursuant to 5 U.S.C. RECORD SOURCE CATEGORIES: of Workers’ Compensation Programs to 552a(b)(12) to consumer reporting Information contained in this system provide rehabilitation counselor or agencies as defined by section 603(f) of is obtained from individuals and nursing services under the Federal the Fair Credit Reporting Act (15 U.S.C. organizations. Employees’ Compensation Act (FECA) 1681a(f); or in accordance with section and/or the Longshore and Harbor 3(d)(4)(A)(ii) of the Federal Claims SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Workers’ Compensation Act (LHWCA). Collection Act of 1966 as amended (31 OF THE ACT: U.S.C. 3711(f) for the purpose of CATEGORIES OF RECORDS IN THE SYSTEM Investigatory portion of system : encouraging the repayment of an exempted from certain provisions of the Names, addresses and information on overdue debt. Act: In accordance with paragraph qualifications of rehabilitation counselors/nurses certified by and POLICIES AND PRACTICES FOR STORING, 3(k)(2) of the Privacy Act, investigatory RETRIEVING, ACCESSING, RETAINING, AND material compiled for civil law under contract with OWCP to provide DISPOSING OF RECORDS IN THE SYSTEM: enforcement purposes, which is rehabilitation services to injured workers under the FECA and LHWCA or STORAGE: maintained in this system’s files of the Office of Workers’ Compensation field nurse services under FECA. In Files are stored electronically and/or Programs of the Employment Standards addition there are records compiled and on paper. Administration, is exempt from maintained by the rehabilitation specialist or the OWCP staff nurse, RETRIEVABILITY: paragraphs (c)(3), (d), (e)(1), (e)(4)(G), concerning the assignment of Files are retrieved by coal miner’s (H), and (I), and paragraph (f) of 5 U.S.C. 552a. The disclosure of civil rehabilitation/field nurse cases to the name and social security number; counselor/nurse and the performance of medical provider number; coal mine investigatory information, if any, contained in this system’s files, the counselor/nurse in fulfilling the operator number; insurance carrier duties under the contract with OWCP. number. including the names of persons and agencies to whom the information has AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SAFEGUARDS: been transmitted, would substantially 33 U.S.C. 939(c)(2); 5 U.S.C. 8101 et Access by authorized personnel only. compromise the effectiveness of seq. Computer security safeguards are used investigations. Knowledge of such for electronically stored data and locked investigations would enable subjects to PURPOSE(S): locations for paper files. take such action as is necessary to These records are maintained to prevent detection of illegal activities, provide information about the RETENTION AND DISPOSAL: conceal evidence, or otherwise escape rehabilitation counselor or field nurse, Electronic file data has permanent civil enforcement action. Disclosure of including the name, address, telephone retention. Claimant and benefit master this information could lead to the number, counselor/nurse status, skill file data will be transferred to magnetic intimidation of, or harm to informants, codes, number of referrals, status of tape and transmitted to NARA every ten witnesses, and their respective families, referrals and notes. These notes can years. This data (which includes both and in addition, could jeopardize the include evaluation of performance and open and closed cases) will not be made safety and well-being of investigative other matters concerning performance of available to the public until ninty years personnel and their families. the contract.

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ROUTINE USES OF RECORDS MAINTAINED IN THE NOTIFICATION PROCEDURE: Department of Energy; employment SYSTEM, INCLUDING CATEGORIES OF USERS AND Inquiries should be mailed to the records; exposure records; safety records THE PURPOSES OF SUCH USES: System Manager or submitted in such or other incident reports; dose None, except for those universal other manner as directed by OWCP. reconstruction records; workers’ or routine uses listed in the General family members’ contemporaneous Prefatory Statement to this document. RECORD ACCESS PROCEDURE: diaries, journals, or other notes; forms Note: Disclosure of information A request for access should be mailed authorizing medical care and treatment; contained in the file to the claimant, a to the System Manager or submitted in other medical records and reports; bills person who is duly authorized to act on such other manner as directed by and other payment records; his/her behalf, or to others to whom OWCP. compensation payment records; formal disclosure is authorized by these routine CONTESTING RECORD PROCEDURES: orders for or against the payment of uses, may be made over the telephone. benefits; transcripts of hearings A petition for amendment should be conducted; and any other medical, Disclosure over the telephone will only mailed to the System Manager or be done where the requestor provides employment, or personal information submitted in such other manner as submitted or gathered in connection appropriate identifying information. directed by OWCP. Telephonic disclosure of information is with a claim. The system may also essential to permit efficient RECORD SOURCE CATEGORIES: contain information relating to dates of administration and adjudication of Information contained in this system birth, marriage, divorce, and death; claims. is obtained from rehabilitation notes of telephone conversations Note: Pursuant to 5 U.S.C. 552a(b)(1), counselors, field nurses, other conducted in connection with a claim; information from this system of records individuals, correspondence, information relating to medical may be disclosed to members and staff investigative reports, Federal and state rehabilitation plans and progress of the Benefits Review Board, the agency records, any other record or reports; records relating to court Employees’ Compensation Appeals document pertaining to a contract. proceedings, insurance, banking and Board, the Office of Administrative Law employment; articles from newspapers SYSTEM EXEMPTED FROM CERTAIN PROVISIONS Judges, the Office of the Solicitor and and other publications; information OF THE ACT: other components of the Department relating to other benefits (financial and who have a need for the record in the None. otherwise) that an employee and/or survivor may be entitled to, including performance of their duties. DOL/OWCP–11 previously filed claims; and information DISCLOSURE TO CONSUMER REPORTING SYSTEM NAME: received from various investigative AGENCIES: Office of Workers’ Compensation agencies concerning possible violations None. Programs, Energy Employees of Federal civil or criminal law. Occupational Illness Compensation The system may also contain POLICIES AND PRACTICES FOR STORING, Program Act File. consumer credit reports on individuals RETRIEVING, ACCESSING, RETAINING, AND indebted to the United States, DISPOSING OF RECORDS IN THE SYSTEM: SECURITY CLASSIFICATION: information relating to the debtor’s Most files and data are unclassified. assets, liabilities, income and expenses, STORAGE: Files and data in certain cases have Top personal financial statements, Files are stored electronically and/or Secret classification, but the rules correspondence to and from the debtor, on paper. concerning their maintenance and information relating to the location of disclosure are determined by the agency the debtor, and other records an reports RETRIEVABILITY: that has classified the information. relating to the implementation of the Files are retrieved by the name of the Federal Claims Collection Act (as counselor/nurse through the database SYSTEM LOCATION: amended), including investigative and/or files maintained in the At component agency national, reports or administrative review appropriate OWCP district office. district, and contractor offices. matters. Individual records listed here are included in a claim file only insofar SAFEGUARDS: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: as they may be pertinent or applicable to the individual claiming benefits. Access by authorized personnel only. Individuals or their survivors who Computer security safeguards are used claim benefits under the Energy AUTHORITY FOR MAINTENANCE OF THE SYSTEM: for electronically stored data and locked Employees Occupational Illness locations for paper files. Energy Employees Occupational Compensation Program Act (EEOICPA). Illness Compensation Program Act of RETENTION AND DISPOSAL: These individuals include, but are not 2000, Title XXXVI of Public Law 106– limited to, Federal employees or 398, October 30, 2000, 114 Stat. 1654, Records are retained for two years survivors of Federal employees; and and as amended. after the rehabilitation counselor or field employees or survivors of employees of nurse have stopped providing services the United States Department of Energy, PURPOSE(S): to OWCP. its predecessor agencies, and their To maintain records on individuals contractors and subcontractors. who file claims with the Department SYSTEM MANAGER(S) AND ADDRESS: under EEOICPA, which establishes a Director for Longshore and Harbor CATEGORIES OF RECORDS IN THE SYSTEM: program for compensating certain Workers’ Compensation, U.S. This system may contain the individuals for covered illnesses related Department of Labor, 200 Constitution following kinds of records: Claim forms to exposure to beryllium, radiation, Avenue NW., Washington, DC 20210; filed by or on behalf of individuals with silica, and other toxic substances. These and District Directors at the FECA illnesses or their survivors seeking records provide information and district offices set forth in the benefits under the EEOICPA; reports by verification about individual claimants’ Appendix. the employee and/or the United States covered illnesses that may be used to

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determine entitlement to medical compensation program established by witness, or their representatives and treatment, compensation, and survivors’ the EEOICPA, for the purpose of assistants, and to any other person who benefits under EEOICPA. assisting in the adjudication or possesses information pertaining to the processing of a claim under that Act. matter, when such disclosure is ROUTINE USES OF RECORDS MAINTAINED IN THE d. To physicians, pharmacies, and necessary for the conduct of the SYSTEM, INCLUDING CATEGORIES OF USERS AND other health care providers for their use THE PURPOSES OF SUCH USES: investigation, settlement, or litigation, in treating the claimant, conducting an or is necessary to obtain information or In addition to those universal routine examination, preparing an evaluation on testimony relevant to the matter. uses listed in the General Prefatory behalf of OWCP, and for other purposes i. To the Defense Manpower Data Statement to this document, disclosure relating to the medical management of Center—Department of Defense and the of information from this system of the claim including evaluation of a United States Postal Service to conduct records may be made to the following payment for charges of medical and computer matching programs for the individuals and entities for the purposes related services and supplies. purpose of identifying and locating noted when the purpose of the e. To medical insurance or health and individuals who are receiving Federal disclosure is both relevant and welfare plans (or their designees) that salaries or benefit payments and are necessary and is compatible with the cover the claimant in instances where delinquent in their repayment of debts purpose for which the information was OWCP had paid for treatment of a owed to the United States under collected: medical condition that is not programs administered by the a. To any attorney or other compensable under the EEOICPA, or Department in order to collect the debts representative of an EEOICPA where a medical insurance plan or under the provisions of the Debt beneficiary for the purpose of assisting health and welfare plan has paid for Collection Act of 1982 (Pub. L. 97–365) in a claim or litigation against a third treatment of a medical condition that by voluntary repayment, or by salary or party or parties potentially liable to pay may be compensable under the administrative offset procedures. damages as a result of the beneficiary’s EEOICPA, for the purpose of resolving j. To a credit bureau for the purpose compensable condition, and for the the appropriate source of payment in of obtaining consumer credit reports purpose of administering the provisions such circumstances. identifying the assets, liabilities, of §§ 3641–3642 of the EEOICPA. Any f. To a Federal, State or local agency expenses, and income of a debtor in such third party, or a representative for the purpose of obtaining information order to ascertain the debtor’s ability to acting on that third party’s behalf, may relevant to a determination concerning repay a debt incurred under EEOICPA, be provided with information or initial or continuing eligibility for to collect the debt, or to establish a documents concerning the existence of EEOICPA benefits, and for a payment schedule. a record and the amount and nature of determination concerning whether k. The amount, status and history of compensation paid to or on behalf of the benefits have been or are being properly overdue debts, the name and address, beneficiary for the purpose of assisting paid, including whether dual benefits taxpayer identification (SSN), and other in the resolution of the claim or that are prohibited under any applicable information necessary to establish the litigation against that party or Federal or State statute are being paid. identity of a debtor, the agency and administering the provisions of In addition, for the purpose of utilizing program under which the claim arose, §§ 3641–3642 of the EEOICPA. salary offset and debt collection may be disclosed pursuant to 5 U.S.C. b. To the United States Department of procedures, including those actions 552a(b)(12) to consumer reporting Energy, its contractors and required by the Debt Collection Act of agencies as defined by section 603(f) of subcontractors, and the Federal agency 1982, to collect debts arising as a result the Fair Credit Reporting Act (15 U.S.C. that employed the employee at the time of overpayments of EEOICPA 1681a(f)) or in accordance with section of the alleged exposure, as well as to compensation and debts otherwise 3(d)(4)(A)(ii) of the Federal Claims other entities that may possess relevant related to the payment of EEOICPA Collection Act of 1966 as amended (31 information, to assist in administering benefits. U.S.C. 3711(f)) for the purpose of the EEOICPA, to answer questions about g. To the Internal Revenue Service encouraging the repayment of an the status of the claim, to consider other (IRS) in order to obtain taxpayer mailing overdue debt. actions the agency or entity may be addresses for the purposes of locating a l. To individuals, and their attorneys required to take with regard to the taxpayer to collect, compromise, or and other representatives, and claim, or to permit the agency or entity write-off a Federal claim against such government agencies, seeking to enforce to evaluate its safety and health taxpayer; and informing the IRS of the a legal obligation on behalf of such program. Disclosure to other Federal discharge of a debt owed by an individual or agency, to pay alimony agencies, including the Department of individual. Records from this system of and/or child support for the purpose of Justice, may be made when OWCP records may also be disclosed to the IRS enforcing such an obligation, pursuant determines that such disclosure is for the purpose of offsetting a Federal to an order of a state or local court of relevant and necessary for the purpose claim from any income tax refund that competent jurisdiction, including of providing assistance in regard to may be due to the debtor. Indian tribal courts, within any State, asserting a defense based upon the h. Where an investigation, settlement territory, or possession of the United EEOICPA’s exclusive remedy provision of claims, or the preparation and States, or the District of Columbia or to to an administrative claim or to conduct of litigation is undertaken, a an order of a State agency authorized to litigation filed under the Federal Tort record may be disclosed to (1.) a person issue income withholding notices Claims Act. representing the United States or the pursuant to State or local law or c. To the personnel, contractors, Department in the investigation, pursuant to the requirements of § 666(b) grantees, and cooperative agreement settlement or litigation, and to of title 42, U.S.C., or for the purpose of holders of the Department of Energy, the individuals assisting in such denying the existence of funds subject Department of Health and Human representation; (2.) others involved in to such legal obligation. Services, the Department of Justice, and the investigation, settlement, and m. To the spouse, children, parents, other Federal agencies designated by the litigation, and their representatives and grandchildren, or grandparents of President to implement the Federal assistants; and (3.) a witness, potential deceased employees who may be

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covered under the EEOICPA to enable RETENTION AND DISPOSAL: investigative reports; correspondence them to assess their eligibility for Case files are considered closed when with the debtor including personal benefits under the EEOICPA, and to no activity has taken place for two years financial statements; records relating to inform them of decisions regarding (after date of final action). The closed hearings on the debt; and other benefit eligibility, so that they have the files are to be held in the district offices Department systems of records. opportunity to take action to protect any for three years, then transferred to rights they may have as potentially Federal Records Center and destroyed SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: eligible beneficiaries. twenty years after the date of the final n. To a Member of Congress or to a decision. Electronic records and reports In accordance with 5 U.S.C. Congressional Staff Member in response are to be destroyed when the 552a(k)(2), investigative material in this to an inquiry made by an individual information is no longer needed. system of records compiled for law seeking assistance who is the subject of Output, master file and documentation enforcement purposes is exempt from the record being disclosed for the pertaining to the master file are replaced subsections (c)(3), (d), (e)(1), (e)(4)(G), purpose of providing such assistance. or destroyed when no longer needed. (H) and (I), and (f) of 5 U.S.C. 552a, Note: Disclosure of information provided, however, that if any contained in this system of records to SYSTEM MANAGER(S) AND ADDRESS: individual is denied any right, privilege, the subject of the record, a person who Director for Energy Employees or benefit that he or she would is duly authorized to act on his or her Occupational Illness Compensation, otherwise be entitled to by Federal law, behalf, or to others to whom disclosure Office of Workers’ Compensation or for which he or she would otherwise is authorized by these routine uses, may Programs, 200 Constitution Avenue be eligible, as a result of the be made over the telephone or by NW., Washington, DC 20210. maintenance of those records, such electronic means. Disclosure over the material shall be provided to the NOTIFICATION PROCEDURE: telephone or by electronic means will individual, except to the extent that the only be done where the requestor An individual wishing to inquire disclosure of the material would reveal provides appropriate identifying whether this system of records contains the identity of a source who furnished information. Telephonic or electronic information about him/her may write or information to the Government under an disclosure of information is essential to telephone the OWCP district office that express promise that the identity of the permit efficient administration and services the State in which the source would be held in confidence, or adjudication of claims under EEOICPA. individual resided or worked at the time prior to January 1, 1975, under an he or she believes a claim was filed. In implied promise that the identity of the DISCLOSURE TO CONSUMER REPORTING order for the record to be located, the source would be held in confidence. AGENCIES: individual must provide his or her full The amount, status and history of name, OWCP claim number (if known), DOL/OWCP–12 overdue debts, the name and address, and date of birth. taxpayer identification (SSN), and other SYSTEM NAME: information necessary to establish the RECORD ACCESS PROCEDURE: Office of Workers’ Compensation identity of a debtor, the agency and Any individual seeking access to non- Programs, Physicians and Health Care program under which the claim arose, exempt information about a case in Providers Excluded under the Energy may be disclosed pursuant to 5 U.S.C. which he/she is a party in interest may Employees Occupational Illness 552a(b)(12) to consumer reporting write or telephone the OWCP district Compensation Program Act. agencies as defined by section 603(f) of office where the case is located, or may SECURITY CLASSIFICATION: the Fair Credit Reporting Act (15 U.S.C. contact the systems manager. None. 1681a(f)) or in accordance with section CONTESTING RECORD PROCEDURES: 3(d)(4)(A)(ii) of the Federal Claims Any individual requesting SYSTEM LOCATION: Collection Act of 1966 as amended (31 amendment of non-exempt records At component agency national, U.S.C. 3711(f)) for the purpose of should contact the appropriate OWCP district, and contractor offices. encouraging the repayment of an district office, or the system manager. overdue debt. Individuals requesting amendment of CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: POLICIES AND PRACTICES FOR STORING, records must comply with the RETRIEVING, ACCESSING, RETAINING, AND Department’s Privacy Act regulations at Providers of medical goods and DISPOSING OF RECORDS IN THE SYSTEM: 29 CFR 71.1 and 71.9. services, including physicians, STORAGE: hospitals, and providers of medical RECORD SOURCE CATEGORIES: support services or supplies excluded or Records are stored in electronic and/ Employees who are the subject of the considered for exclusion from payment or paper form. record and their family members; under the Energy Employees RETRIEVABILITY: employing Federal agencies; current and Occupational Illness Compensation Files, electronic records, and former Federal contractors and Program Act (EEOICPA) for fraud or automated data are retrieved after subcontractors and their family abuse (20 CFR 30.715–30.726, or as identification by coded file number and/ members; State governments, State updated). or Social Security Number which is agencies, and other Federal agencies; CATEGORIES OF RECORDS IN THE SYSTEM: cross-referenced to employee by name, State and Federal workers’ employer and/or contractor, and nature compensation offices; physicians and Copies of letters, lists and documents of the illness. other medical professionals; hospitals; from Federal and State agencies clinics; medical laboratories; suppliers concerning the administrative SAFEGUARDS: of health care products and services and debarment of providers from Access by authorized personnel only. their agents and representatives; participation in programs providing Computer security safeguards are used educational institutions; attorneys; benefits similar to those of the EEOICPA for electronically stored data and locked Members of Congress; OWCP field and their reinstatement; material locations for paper files. investigations; consumer credit reports; concerning possible fraud or abuse

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which could lead to exclusion of a professional organizations, claimants, date of final debarment action. provider; documents relative to patients, employers, insurance Documentation relating to a master file, reinstatement of providers, materials companies, and any other entities or database and other electronic records concerning the conviction of providers individuals, for the purpose of obtaining are destroyed or deleted upon for fraudulent activities in connection information necessary to ensure that the authorized deletion of the related with any Federal or State program for list of excluded providers is correct, electronic records or upon the which payments are made to providers useful, and updated, as appropriate, and destruction of the output of the system for similar medical services; all letters, for the purpose of obtaining information if the output is needed to protect legal memoranda, and other documents relevant to a Departmental decision rights, whichever is later. regarding the consideration of a regarding a debarment action. This SYSTEM MANAGER(S) AND ADDRESS: provider’s exclusion, the actual routine use encompasses the disclosure exclusion, or reinstatement under the of such information that will enable the Director for Energy Employees provisions of 20 CFR 30.715–30.726 (or Department to properly verify the Occupational Illness Compensation, as updated); copies of all documents in identity of a provider, to identify the Office of Workers’ Compensation a claim file relating to medical care and/ nature of a violation, and the penalty Programs, 200 Constitution Avenue or treatment including bills for such imposed for such violation. NW., Washington, DC 20210. services, as well as letters, memoranda, Note: Disclosure of information NOTIFICATION PROCEDURE: and other documents obtained during contained in the file to the claimant, a An individual wishing to inquire investigations, hearings and other person who is duly authorized to act on whether this system of records contains administrative proceedings concerning his/her behalf, or to others to whom information about him/her may write to exclusion for fraud or abuse, as well as disclosure is authorized by these routine the system manager at the address reinstatement, along with uses, may be made over the telephone. above. In order for the record to be recommendations and decisions; lists of Disclosure over the telephone will only located, the individual must provide his excluded providers released by OWCP. be done where the requestor provides or her full name, date of birth, and appropriate identifying information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: signature. Telephonic disclosure of information is Energy Employees Occupational essential to permit efficient RECORD ACCESS PROCEDURES Illness Compensation Program Act of : administration and adjudication of 2000, Title XXXVI of Public Law 106– Any individual seeking access to non- claims. 398, October 30, 2000, 114 Stat. 1654, exempt information about a record and as amended. DISCLOSURE TO CONSUMER REPORTING within this system of records may write AGENCIES: the system manager, and arrangements PURPOSE(S): None. will be made to provide review of the To maintain records in order to file. In order for the record to be located, determine the propriety of instituting POLICIES AND PRACTICES FOR STORING, the individual must provide his or her debarment actions under EEOICPA. RETRIEVING, ACCESSING, RETAINING, AND full name, date of birth, and signature. These records also provide information DISPOSING OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES: regarding treatment, billing and other STORAGE: aspects of a medical provider’s actions, Files are stored electronically and/or A petition for amendment should be and/or documentation relating to the in paper form. mailed to the System Manager. debarment of the medical care provider RECORD SOURCE CATEGORIES: under another Federal or State program. RETRIEVABILITY: Files are retrieved either by the name Information in this system is obtained ROUTINE USES OF RECORDS MAINTAINED IN THE of the provider, case citation, or date of from Federal, State or local government SYSTEM, INCLUDING CATEGORIES OF USERS AND release. agencies, state licensing boards, THE PURPOSES OF SUCH USES: professional organizations, claimants, In addition to the universal routine SAFEGUARDS: patients, employers, insurance uses listed in the General Prefatory Access by authorized personnel only. companies, any other entities or Statement to this document, the Computer security safeguards are used individuals, public documents, and disclosure of information from this for electronically stored data and locked newspapers, as well as from other system of records may be made to the locations for paper files. Department systems of records. following individuals and entities for the purposes noted when the purpose of RETENTION AND DISPOSAL: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS the disclosure is compatible with the Specific electronic data tables OF THE ACT: purpose for which the information is received from the Department of Health In accordance with 5 U.S.C. collected: and Human Services (HHS) should be 552a(k)(2), investigatory material a. Federal, State or local government deleted from the server when HHS compiled for law enforcement purposes agencies, State licensing boards, advises that the period of exclusion has which is maintained in the investigation professional organizations, claimants, expired due to reinstatement. The files of OWCP, is exempt from patients, employers, insurance Master file is maintained in a separate subsections (c)(3), (d), (e)(1), (e)(4)(G), companies, and any other entities or file on the National Office server and (H), and (I), and (f) of 5 U.S.C. 552a. The individuals, for the purpose of they are to be destroyed when they are disclosure of information contained in identifying an excluded or reinstated no longer needed. Hard copies of reports civil investigative files, including the provider to ensure that authorization is are to be destroyed when new reports names of persons and agencies to which not issued nor payment made to an are generated. In-house exclusions and the information has been transmitted, excluded provider, and for the purpose correspondence files are retained until would substantially compromise the of providing notice that a formerly debarment action is finalized and then effectiveness of the investigation. excluded provider has been reinstated. transferred to the Federal Records Knowledge of such investigations would b. Federal, State or local government Center at the end of the fiscal/annual enable subjects to take such action as is agencies, State licensing boards, year, and destroyed 30 years after the necessary to prevent detection of illegal

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activities, conceal evidence or otherwise DISCLOSURE TO CONSUMER REPORTING SYSTEM LOCATION: escape civil enforcement action. AGENCIES: Offices of the Regional Solicitors, U.S. Disclosure of this information could None. Department of Labor. lead to the intimidation of, or harm to, POLICIES AND PRACTICES FOR STORING, informants and witnesses, and their CATEGORIES OF INDIVIDUALS COVERED BY THE RETRIEVING, ACCESSING, RETAINING AND SYSTEM: respective families, and the wellbeing of DISPOSING OF RECORDS IN THE SYSTEM: investigative personnel and their Claimants. families. STORAGE: Files are stored electronically and/or CATEGORIES OF RECORDS IN THE SYSTEM: SOL—DOL Office of the Solicitor on paper. Tort claims, including negligence, Systems of Records medical, personnel and legal reports, RETRIEVABILITY: DOL/SOL–3 summaries, correspondence, and Files are retrieved by the name of memoranda. SYSTEM NAME: claimant. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Tort Claim Files. SAFEGUARDS: 29 U.S.C. 1501 et seq. and the SECURITY CLASSIFICATION: Access by authorized personnel only. Workforce Investment Act, 29 U.S.C. None. Computer security safeguards are used 2801 et seq.; the Workforce Innovation for electronically stored data and locked SYSTEM LOCATION: and Opportunity Act, 29 U.S.C. 3101 et locations for paper files. seq.; 29 CFR part 15. Office of the Solicitor, Division of RETENTION AND DISPOSAL: Federal Employees’ and Energy PURPOSE(S): Records are retained for as long as a Workers’ Compensation, 200 To allow adjudication of claims filed case file remains open. Upon conclusion Constitution Avenue NW., Washington, under the Workforce Investment Act of the matter, files are retained for two DC 20210–0002; Offices of the Regional and Workforce Innovation and years then transferred to the Federal Solicitors and Associate Regional Opportunity Act. Solicitors at various field locations set Records Center for two years and, forth in the Appendix. thereafter, destroyed, in accordance ROUTINE USES OF RECORDS MAINTAINED IN THE with DOL/SOL Records Schedule SYSTEM, INCLUDING CATEGORIES OF USERS AND CATEGORIES OF INDIVIDUALS COVERED BY THE Number DAA–0174–0006. THE PURPOSES OF SUCH USES: SYSTEM: None, except for those universal SYSTEM MANAGER(S) AND ADDRESS: Individuals filing claims for damages routine uses contained in the General under the Federal Tort Claims Act. Associate Solicitor for Federal Prefatory Statement to this document. Employees’ and Energy Workers’ CATEGORIES OF RECORDS IN THE SYSTEM: Compensation in Washington, DC, and DISCLOSURE TO CONSUMER REPORTING Federal Tort Claim Act files, Regional Solicitors and Associate AGENCIES: including claims forms and supporting Regional Solicitors in various locations None. documents filed by claimants, agency in the field. records, administrative reports and POLICIES AND PRACTICES FOR STORING, supporting documents prepared by the NOTIFICATION PROCEDURE: RETRIEVING, ACCESSING, RETAINING, AND agency involved, internal memoranda, Inquiries should be mailed to the DISPOSING OF RECORDS IN THE SYSTEM: legal pleadings, decisions, and other appropriate System Managers. STORAGE: documents received in connection with Files are stored electronically and/or Federal Tort Claims Act administrative RECORD ACCESS PROCEDURE: on paper. claims and litigation. A request for access should be mailed to the appropriate System Manager. RETRIEVABILITY: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 28 U.S.C. 2671 et seq.; 29 CFR part 15. CONTESTING RECORD PROCEDURES: Files are retrieved by the name of A petition for amendment should be claimant. PURPOSE(S): mailed to the appropriate System SAFEGUARDS: To maintain records necessary for Manager. adjudication of claims and defense of Access by authorized personnel only. litigation filed under the Federal Tort RECORDS SOURCE CATEGORIES: Computer security safeguards are used Claims Act. Information contained in this system for electronically stored data and locked is obtained from claimants, current and locations for paper files. ROUTINE USES OF RECORDS MAINTAINED IN THE former employers, witnesses, physicians SYSTEM, INCLUDING CATEGORIES OF USERS AND and/or medical providers, insurance RETENTION AND DISPOSAL: THE PURPOSES OF SUCH USES: companies, attorneys, police, hospitals, Records are retained until completion In addition to those universal routine and other persons. of a case. Thereafter, the files are uses contained in the General Prefatory retained in the Office of the Solicitor for Statement to this document, where an SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS two years, then retired to the administrative claim or litigation under OF THE ACT: appropriate Federal Records Center for the Federal Tort Claims Act is filed with None. three years and then destroyed in or involves allegations concerning more DOL/SOL–5 accordance with DOL/SOL Records than one federal agency, relevant Schedule Number DAA–0174–0006. information in this system of records, SYSTEM NAME: SYSTEM MANAGER(S) AND ADDRESS: including documents submitted in Workforce Investment Act Tort Claim support of the administrative claim, Files. Regional Solicitors and Associate may be disclosed to the relevant agency Regional Solicitors, U.S. Department of or agencies for their input and SECURITY CLASSIFICATION: Labor. See the Appendix of this independent adjudication of the claim. None. document for the regional addresses.

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NOTIFICATION PROCEDURE: ROUTINE USES OF RECORDS MAINTAINED IN THE DOL/SOL–9 Inquiries should be mailed to the SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SYSTEM NAME: appropriate System Manager. None, except for those universal Freedom of Information Act and RECORD ACCESS PROCEDURES: routine uses contained in the General Privacy Act Appeal Files. Prefatory Statement to this document. A request for access should be mailed SECURITY CLASSIFICATION: to the System Manager. DISCLOSURE TO CONSUMER REPORTING None. AGENCIES: SYSTEM LOCATION: CONTESTING RECORD PROCEDURES: None. A petition for amendment should be Office of the Solicitor, Division of mailed to the System Manager. POLICIES AND PRACTICES FOR STORING, Legislation and Legal Counsel, U.S. RETRIEVING, ACCESSING, RETAINING AND Department of Labor, 200 Constitution DISPOSING OF RECORDS IN THE SYSTEM: RECORD SOURCE CATEGORIES: Avenue NW., Washington, DC 20210. STORAGE: Information contained in this system CATEGORIES OF INDIVIDUALS COVERED BY THE is obtained from claimants, current and Files are stored electronically and/or SYSTEM: former employers, witnesses, on paper. This system encompasses all physicians, insurance companies, RETRIEVABILITY: individuals who submit administrative attorneys, police, hospitals, and other Files are retrieved by the name of appeals under the Freedom of individuals. claimant. Information and Privacy Acts.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS SAFEGUARDS: CATEGORIES OF RECORDS IN THE SYSTEM: OF THE ACT: Access by authorized personnel only. Each file generally contains the None. Computer security safeguards are used appeal letter, the initial request, the initial agency determination, and other DOL/SOL–6 for electronically stored data and locked locations for paper files. records necessary to make a SYSTEM NAME: determination on the appeal, including RETENTION AND DISPOSAL: copies of unsanitized records responsive Military Personnel and Civilian Records are retained for as long as the to the request. When a determination is Employees’ Claims. case is open in the office handling the made on the appeal, the determination claim. Upon conclusion of the matter, letter is added to the file. SECURITY CLASSIFICATION: files are retained for two years and then None. transferred to the Federal Records AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Center for three years and then The Freedom of Information Act (5 SYSTEM LOCATION: destroyed in accordance with DOL/SOL U.S.C. 552); the Privacy Act of 1974 (5 Office of the Solicitor, Division of Records Schedule Number DAA–0174– U.S.C. 552a); and 5 U.S.C. 301. Federal Employees’ and Energy 0006. PURPOSE(S): Workers’ Compensation, 200 Constitution Avenue NW., Washington, SYSTEM MANAGER(S) AND ADDRESS: These records are maintained to DC 20210–0002; Offices of the Regional Associate Solicitor for Federal process an individual’s administrative Solicitors and Associate Regional Employees’ and Energy Workers’ appeal made under the provisions of the Solicitors at various regional locations Compensation in Washington, DC, and Freedom of Information and the Privacy set forth in the Appendix to this Regional Solicitors and Associate Acts. The records are also used to document. Regional Solicitors at various regional prepare the Department’s annual reports locations set forth in the Appendix to to OMB and Congress required by the CATEGORIES OF INDIVIDUALS COVERED BY THE this document. Privacy and the Freedom of Information SYSTEM: Acts. NOTIFICATION PROCEDURES: Current or former employees of the Inquiries should be mailed to the ROUTINE USES OF RECORDS MAINTAINED IN THE Department of Labor filing claims under appropriate System Manager. SYSTEM INCLUDING CATEGORIES OF USERS AND the Military Personnel and Civilian THE PURPOSES OF SUCH USES: Employees’ Claims Act to recover for RECORD ACCESS PROCEDURES: These records, and information in the loss of or damage to personal A request for access should be mailed these records, that is relevant and property incident to their service. to the appropriate System Manager. necessary may be used: a. To disclose information to Federal CATEGORIES OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURE: agencies (e.g., Department of Justice) in Claim files, including claim forms, A petition for amendment should be order to obtain advice and accident, investigative, medical or mailed to the appropriate System recommendations concerning matters personnel reports, witness statements, Manger. on which the agency has specialized summaries, correspondence and RECORDS SOURCE CATEGORIES: experience or competence, for use by memoranda. Information contained in this system the Office of the Solicitor in making required appeal determinations and AUTHORITY FOR MAINTENANCE OF THE SYSTEM: is obtained from claimants, current and former employers, witnesses, physicians related dispositions under the Freedom 31 U.S.C. 3721; 29 CFR part 15. and/or medical providers, insurance of Information Act or the Privacy Act of 1974. PURPOSE(S): companies, attorneys, police, hospitals, and other persons. b. To disclose information to any To maintain records necessary for source from which additional adjudication of claims filed under the SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS information is requested (to the extent Military Personnel and Civilian OF THE ACT: necessary to identify the individual, Employees’ Claims Act. None. inform the source of the purpose of the

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appeal, and to identify the type of d. Other sources whom the agency labor laws, for defending lawsuits and information involved in an appeal), believes have information pertinent to claims brought against the Department, where necessary to obtain information an agency decision on a Freedom of and for otherwise representing the relative to a decision concerning a Information or Privacy Act appeal. Department in litigation matters. Freedom of Information or Privacy Act SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS ROUTINE USES OF RECORDS MAINTAINED IN THE appeal. OF THE ACT: SYSTEM, INCLUDING CATEGORIES OF USERS AND c. To disclose, in response to a request THE PURPOSES OF SUCH USE: for discovery or for appearance of a The Department of Labor has claimed witness, information that is relevant to exemptions for several of its other None, except for those universal the subject matter involved in a pending systems of records under 5 U.S.C. routine uses listed in the General judicial or administrative proceeding. 552a(k)(1), (2), (3), (5), and (6). During Prefatory Statement to this document. the course of processing a Freedom of POLICIES AND PRACTICES FOR STORING, DISCLOSURE TO CONSUMER REPORTING Information or Privacy Act appeal, AGENCIES: RETRIEVING, ACCESSING, RETAINING, AND exempt materials from those other DISPOSING OF RECORDS IN THE SYSTEM: None. systems may become part of the case STORAGE: POLICIES AND PRACTICES FOR STORING, record in this system. To the extent that Files are stored electronically and/or RETRIEVING, ACCESSING, RETAINING, AND copies of exempt records from those DISPOSING OF RECORDS IN THE SYSTEM: other systems are entered into these on paper. Freedom of Information and Privacy Act STORAGE: RETRIEVABILITY: appeals files, the Department has Files are stored electronically and/or claimed the same exemptions for the By name. on paper. records as they have in the original SAFEGUARDS: RETRIEVABILITY: primary system or records of which they Access by authorized personnel only. Files are retrieved by the name of the are a part. Computer security safeguards are used individual making the appeal. DOL/SOL–15 for electronically stored data and locked Electronic records are retrieved by the locations for paper files. name of the appellant, the appellant’s SYSTEM NAME: law firm, the original requester, the Solicitor’s Office Litigation Files. RETENTION AND DISPOSAL: subject, the denying officer, the Retention and disposal of the records disposition date, and the case number. SECURITY CLASSIFICATION: will be governed in accordance with the None. applicable disposition instruction in the SAFEGUARDS: DOL/SOL Records Schedule DAA– SYSTEM LOCATION: Access by authorized personnel only. 0174–0006. Computer security safeguards are used National and regional locations of the for electronically stored data and locked Office of the Solicitor; and offices of the SYSTEM MANAGER(S) AND ADDRESS: locations for paper files. Department of Labor’s Human The appropriate Associate Solicitor, Resources Center and personnel offices Regional Solicitor, or Associate Regional RETENTION AND DISPOSAL: in Washington, DC, and regional Solicitor, Office of the Solicitor, U.S. Records are retained for six years locations. Department of Labor, 200 Constitution until after final agency determination or Avenue NW., Washington, DC 20210 CATEGORIES OF INDIVIDUALS COVERED BY THE three years after final court and regional offices. adjudication, whichever is later. SYSTEM: Plaintiffs, defendants, respondents, NOTIFICATION PROCEDURE: SYSTEM MANAGER(S) AND ADDRESS: witnesses and other individuals who Inquiries should be mailed or Solicitor of Labor, U.S. Department of may have provided information relating presented to the appropriate System Labor, Washington, DC 20210. to, or who may have been involved in Manager at the address listed above. NOTIFICATION PROCEDURE: matters that are part of litigation in RECORD ACCESS PROCEDURES: Inquiries should be mailed to the which the Department is involved. A request for access shall be System Manager. CATEGORIES OF RECORDS IN THE SYSTEM: addressed to the System Manager at the RECORD ACCESS PROCEDURES: The system contains records, address listed above. A request for access should be mailed including settlement agreements, CONTESTING RECORD PROCEDURES: to the System Manager. gathered by the various Offices of the Solicitor. The records may be derived A petition for amendments shall be CONTESTING RECORD PROCEDURES: from materials filed with the addressed to the appropriate System A petition for amendment should be Department, court records, pleadings, Manager and must meet the mailed to the System Manager. statements of witnesses, information requirements of 29 CFR 71.9. received from Federal, State, local and RECORD SOURCE CATEGORIES: foreign regulatory organizations and RECORD SOURCE CATEGORIES: Information contained in this system from other sources. The system also Component agency investigative files; is obtained from: contains records that incorporate the investigators; other law enforcement a. The individual who is the subject work product of the various Solicitor personnel; attorneys; witnesses; of the records; offices and other privileged documents. informants; other individuals; Federal, b. Official personnel documents of the State and local agencies; opinion files; agency, including records from any AUTHORITY FOR MAINTENANCE OF THE SYSTEM: miscellaneous files. other agency system or records included 5 U.S.C. 301. in this notice; SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS c. Agency officials who responded PURPOSE(S): OF THE ACT: initially to the Freedom of Information These records are maintained for the Under the specific exemption and Privacy Act requests; purpose of prosecuting violations of authority provided by 5 U.S.C.

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552a(k)(2), this system is exempt from POLICIES AND PRACTICES FOR STORING, DOL/SOL–19 the following provisions of the Privacy RETRIEVING, SECURING, RETAINING, AND Act: 5 U.S.C. 552a(c)(3), (d), (e)(l), DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM NAME: (e)(4)(G), (H), (I), and (f) of the Act. STORAGE: Evidence Management System (EMS). Disclosure of the information contained Files are stored electronically and/or in this system to the subject of the on paper. SECURITY CLASSIFICATION: record could enable the subject of the None. record to take action to escape RETRIEVABILITY: Files are retrieved by name of the prosecution and could avail the subject SYSTEM LOCATION: greater access to information than that attorney, paralegal specialist, and matter already provided under rules of name which includes the name of Contractor-based Data Centers, discovery. In addition, disclosure of individuals and/or parties involved in including one presently located at information might lead to intimidation cases and other legal matters. 13640 Briarwick Drive, Austin, Texas 78729, and the Data Center maintained of witnesses, informants, or their SAFEGUARDS: families, and impair future by the U.S. Department of Labor, 200 Access by authorized personnel only. investigations by making it more Constitution Ave. NW., Washington, Computer security safeguards are used difficult to collect similar information. DC. for electronically stored data and locked DOL/SOL–18 locations for paper files. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RETENTION AND DISPOSAL SYSTEM NAME: : Retention and disposal of the records Attorneys and paralegal specialists; Matter Management System (MMS). will be governed in accordance with the contractors and other staff employed or applicable disposition instruction in the retained by SOL; individuals, entities SECURITY CLASSIFICATION: DOL/SOL Records Schedule DAA– and/or parties involved in pending and None. 0174–0006. active litigation, investigation or facilitated resolution matters. SYSTEM LOCATION: SYSTEM MANAGER(S) AND ADDRESS: Silver Spring Data Center, 12401 Department of Labor, Associate CATEGORIES OF RECORDS IN THE SYSTEM: Prosperity Drive, Silver Spring, MD Solicitor, Office of Management and The system contains documents and 20904. Administrative Legal Services, Office of records received from individuals and the Solicitor, 200 Constitution Avenue private parties as well as federal, state, CATEGORIES OF INDIVIDUALS COVERED BY THE NW., Washington, DC 20210. local and foreign governments and SYSTEM: NOTIFICATION PROCEDURE: organizations, as well as additional Attorneys and paralegal specialists, Inquiries should be mailed to the analysis derived from these documents. individuals and/or parties involved in System Manager. These materials also include documents pending and active litigation, opinion filed with or obtained by the and advice, and regulation review legal RECORD ACCESS PROCEDURES: Department of Labor, such as court services. A request for access should be mailed records, pleadings, and witness to the System Manager. statements. The system also contains CATEGORIES OF RECORDS IN THE SYSTEM: records that incorporate the work CONTESTING RECORD PROCEDURES: Records which identify pending and product of the various SOL offices and A petition for amendment should be other privileged documents. active litigation, opinion and advice, mailed to the System Manager. and regulation review legal services AUTHORITY FOR MAINTENANCE OF THE SYSTEM: provided to support DOL and its RECORD SOURCE CATEGORIES: component agencies and the time spent Information contained in this system 5 U.S.C. 301, 5 U.S.C. 552, and 5 by attorneys providing legal services. is obtained from litigation case files, U.S.C. 552a. opinion and advice files, and regulation AUTHORITY FOR MAINTENANCE OF THE SYSTEM: review files. PURPOSE(S):

5 U.S.C. 301; 5 U.S.C. 552; and 5 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS These records are maintained for the U.S.C. 552a. OF THE PRIVACY ACT: purpose of investigating and/or The Department of Labor has claimed initiating enforcement actions involving PURPOSE(S): exemptions for several of its other alleged violations of federal labor laws, To provide information to manage systems of records under 5 U.S.C. developing administrative regulations, resources, monitor operational 552a(k)(1), (2), (3), (5), and (6). During and defending law suits and claims performance and support budget the course of processing a Freedom of brought against the Department of activities. Information or Privacy Act appeal, Labor. exempt materials from those other ROUTINE USES OF RECORDS MAINTAINED IN THE ROUTINE USES OF RECORDS MAINTAINED IN THE systems may become part of the case SYSTEM INCLUDING CATEGORIES OF USERS AND SYSTEM, INCLUDING CATEGORIES OF USERS AND record in this system. To the extent that THE PURPOSES OF SUCH USES: THE PURPOSES OF SUCH USE: copies of exempt records from those None, except for those universal other systems are entered into the None, except for those universal routine uses listed in the General Freedom of Information and Privacy Act routine uses listed in the General Prefatory Statement to this document. appeals files, the Department has Prefatory Statement to this document. claimed the same exemptions for the DISCLOSURE TO CONSUMER REPORTING records as they have in the original DISCLOSURE TO CONSUMER REPORTING AGENCIES: AGENCIES: primary system or records of which they None. are a part. None.

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POLICIES AND PRACTICES FOR STORING, record in this system. To the extent that to rights of veterans, reservists and RETRIEVING, SECURING, RETAINING, AND copies of exempt records from those members of the National Guard upon DISPOSING OF RECORDS IN THE SYSTEM: other systems are entered into the their return to pre-military civilian STORAGE: Freedom of Information and Privacy Act employment following periods of active Files are stored electronically; source appeals files, the Department has and inactive military duty and related to materials from which electronic files are claimed the same exemptions for the non-discrimination based on such derived may originate in hardcopy form. records as they have in the original service or periods of duty. primary system or records of which they RETRIEVABILITY: are a part. ROUTINE USES OF RECORDS MAINTAINED IN THE Under the specific exemption SYSTEM, INCLUDING CATEGORIES OF USERS AND Files are retrieved by plaintiff’s name, THE PURPOSES OF SUCH USES: defendant’s name, case identification authority provided by 5 U.S.C. In addition to those universal routine number, or other identifying 552a(k)(2), this system is exempt from uses listed in the General Prefatory information of individuals, entities and/ the following provisions of the Privacy Statement, relevant records and or parties involved in pending and Act: 5 U.S.C. 552a(c)(3), (d), (e)(1), information may be disclosed to the active litigation, investigation or (e)(4)(G), (H), (I), and (f) of the Act. employer against whom a complaint has facilitated resolution matters. Disclosure of information could enable the subject of the record to take action been made so that the complaint can SAFEGUARDS: to escape prosecution and could avail proceed to a resolution. Disclosure may Access by authorized personnel only. the subject greater access to information also be made when relevant and Computer security safeguards are used than that already provided under rules necessary to the Department of Veterans for electronically stored data and locked of discovery. In addition, disclosure of Affairs, to the Department of Defense, to locations for associated paper files. information might lead to intimidation the Department of Justice, and to the of witnesses, informants, or their Office of Special Counsel when RETENTION AND DISPOSAL: families, and impair future complaints have proceeded to an Retention and disposal of the records investigations by making it more advanced stage. will be governed in accordance with the difficult to collect similar information. DISCLOSURE TO CONSUMER REPORTING applicable disposition instruction in the AGENCIES: DOL/SOL Records Schedule DAA– 0174–0006. VETS—DOL Veterans’ Employment and None. Training Service Systems of Records POLICIES AND PRACTICES FOR STORING, SYSTEM MANAGER(S) AND ADDRESS: DOL/VETS–1 RETRIEVING, ACCESSING, RETAINING, AND Department of Labor, Associate DISPOSING OF RECORDS IN THE SYSTEM: Solicitor, Office of Management and SYSTEM NAME: STORAGE: Administrative Legal Services, Office of Uniformed Services Employment and the Solicitor, 200 Constitution Avenue Reemployment Rights Act (USERRA) Files are stored electronically and/or NW., Washington, DC 20210. Complaint File. on paper.

NOTIFICATION PROCEDURE: SECURITY CLASSIFICATION: RETRIEVABILITY: Inquiries should be mailed to the None. Files are retrieved by name of System Manager. complainant, name of employer, or SYSTEM LOCATION: assigned case number. RECORD ACCESS PROCEDURES: Veterans’ Employment and Training SAFEGUARDS: A request for access should be mailed Service (VETS’) State Offices, Regional to the System Manager. Offices, and National Office. Access by authorized personnel only. Computer security safeguards are used CONTESTING RECORD PROCEDURES: CATEGORIES OF INDIVIDUALS COVERED BY THE for electronically stored data and locked SYSTEM: A petition for amendment should be locations for paper files. Complainants who are veterans, mailed to System Manager. enlistees, examinees, reservists or RETENTION AND DISPOSAL: RECORD SOURCE CATEGORIES: members of the National Guard of the Records are retained until litigation is Information contained in this system U.S. Armed Forces on active or reserve completed, then transferred to Federal is obtained from DOL employees, service or training duty, and other Records Center two years after cutoff. individuals, entities and other private complainants. Records are destroyed when they are ten parties as well as federal, state, local CATEGORIES OF RECORDS IN THE SYSTEM: years old, except in case files involving pensions in which the claimant was not and foreign governments and The system of records contains data in retired status from his/her civilian organizations involved in pending and related to civil investigations which employer at the time of cutoff; these will active litigation, investigation, include: Initial investigative complaint be retained for fifty years after cutoff oversight, or facilitated resolution form, background, investigators’ fact (N1–174–88–1) and Veterans’ matters. finding records, witness statements, Employment and Training Service supporting documents provided by SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Director’s Memorandum 1–01 (Change- claimants and employers, other OF THE PRIVACY ACT: 1). Limited electronic information is information relevant to a determination The Department of Labor has claimed retained indefinitely. exemptions for several of its other of veterans reemployment rights. SYSTEM MANAGER(S) AND ADDRESS: systems of records under 5 U.S.C. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 552a(k)(1), (2), (3), (5), and (6). During 38 U.S.C. 4301 et seq. Chief of Investigations and the course of processing a Freedom of Compliance, United States Department Information or Privacy Act appeal, PURPOSE: of Labor, Veterans’ Employment and exempt materials from those other Records are maintained for Training Service, 200 Constitution systems may become part of the case enforcement of federal laws pertaining Avenue NW., Washington, DC 20210.

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NOTIFICATION PROCEDURES: which include: Initial investigative NOTIFICATION PROCEDURES: Inquiries should be mailed to the complaint form, background, Inquiries should be mailed to the System Manager. investigators’ fact finding records, System Manager. witness statements, supporting RECORD ACCESS PROCEDURES: documents provided by claimants and RECORD ACCESS PROCEDURES: A request for access should be mailed employers, other information relevant to A request for access should be mailed to the Systems Manager. a determination of veterans preference to the Systems Manager. consideration related to employment CONTESTING RECORD PROCEDURES: with Federal agencies. CONTESTING RECORD PROCEDURES: A petition for amendment should be A petition for amendment should be mailed to the System Manager. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: mailed to the System Manager. 5 U.S.C. 3330a. RECORD SOURCE CATEGORIES: RECORD SOURCE CATEGORIES: Veterans, Reserve and National Guard PURPOSE: members, employees, employers, former Records are maintained for Veterans, Federal employment employees, Departments of Defense, investigation of possible violations of applicants or employing Federal Department of Veterans Affairs, federal laws pertaining to veterans’ agencies, former agency employees, physicians, union officers and maybe preference and other special Department of Defense, Department of the public. consideration related to employment Veterans Affairs, Office of Personnel with Federal agencies. Management, union officers and SYSTEMS EXEMPTIONS FROM CERTAIN members of the public. PROVISIONS OF THE ACT: ROUTINE USES OF RECORDS MAINTAINED IN THE In accordance with 5 U.S.C. SYSTEM, INCLUDING CATEGORIES OF USERS AND SYSTEMS EXEMPTIONS FROM CERTAIN THE PURPOSE OF SUCH USERS: 552a(k)(2), investigatory material in this PROVISIONS OF THE ACT: system of records compiled for law In addition to those universal routine In accordance with 5 U.S.C. enforcement purposes is exempt from uses listed in the General Prefatory 552a(k)(2), investigatory material in this subsections (c)(3); (d); (e)(1); (e)(4)(G), Statement, records and information may system of records compiled for law (H), and (I); and (f) of 5 U.S.C. 552a, be disclosed to the Federal employing enforcement purposes is exempt from provided however, that if any agency against whom a complaint has subsections (c)(3); (d); (e)(1); (e)(4)(G), individual is denied any right, privilege, been made so that the complaint can (H), and (I); and (f) of 5 U.S.C. 552a, or benefit that he or she would proceed to a conclusion. Disclosure of provided however, that if any otherwise be entitled to by Federal law, information that is relevant and individual is denied any right, privilege, necessary may also be made to the or for which he or she would otherwise or benefit that he or she would Office of Personnel Management and to be eligible, as a result of the otherwise be entitled to by Federal law, the Merit Systems Protection Board. maintenance of these records, such or for which he or she would otherwise material shall be provided to the DISCLOSURE TO CONSUMER REPORTING be eligible, as a result of the individual, except to the extent that the AGENCIES: maintenance of these records, such disclosure of such material would reveal None. material shall be provided to the the identity of a source who furnished individual, except to the extent that the information to the Government under an POLICIES AND PRACTICES FOR STORING, disclosure of such material would reveal RETRIEVING, ACCESSING, RETAINING, AND express promise that the identity of the DISPOSING OF RECORDS IN THE SYSTEM: the identity of a source who furnished source would be held in confidence, or information to the Government under an prior to January 1, 1975, under an STORAGE: express promise that the identity of the implied promise that the identity of the Files are stored electronically and/or source would be held in confidence, or source would be held in confidence. on paper. prior to January 1, 1975, under an implied promise that the identity of the DOL/VETS–2 RETRIEVABILITY: Files are retrieved by name of source would be held in confidence. SYSTEM NAME: complainant or name of Federal agency. DOL/VETS–5 Veterans’ Preference Complaint File SAFEGUARDS: under the Veterans Equal Opportunities SYSTEM NAME: Access by authorized personnel only. Act of 1998 (VEOA). Veterans’ Data Exchange Initiative Computer security safeguards are used (VDEI) SECURITY CLASSIFICATION: for electronically stored data and locked None. locations for paper files. SYSTEM CLASSIFICATION:

SYSTEM LOCATION: RETENTION AND DISPOSAL: None. Records are retained until the Veterans’ Employment and Training SYSTEM LOCATION: Service (VETS’) State Offices, Regional litigation is completed. The files are Offices, and National Office. then transferred to Federal Records The VDEI servers are located at the Center two years after cutoff. Records ByteGrid Data Center 12401 Prosperity CATEGORIES OF INDIVIDUALS COVERED BY THE are destroyed when they are ten years Drive, Silver Spring Maryland, 20904. SYSTEM: old. [N1–174–88–1]. Limited electronic Veterans of the U.S. Armed Forces CATEGORIES OF INDIVIDUALS COVERED BY THE information is retained indefinitely. SYSTEM: who believe that they have been denied veterans preference or other special SYSTEM MANAGER(S) AND ADDRESS: Exiting Service Members (ESMs) considerations provided by law(s). Chief of Investigations and participating in the United States Compliance, United States Department Department of Defense (DOD) Pre- CATEGORIES OF RECORDS IN THE SYSTEM: of Labor, Veterans’ Employment and separation Counseling of the Transition The system of records contains Training Service, 200 Constitution Assistance Program (TAP) who materials related to civil investigations Avenue NW., Washington, DC 20210. complete documentation.

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CATEGORIES OF RECORDS IN THE SYSTEM: enhancing DOL’s recommendations on SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS The records in the system are for veteran related issues; and to provide OF THE ACT: ESMs who participated in this program. information that can support future DOL None. Records contain the following initiatives related to veterans, including DOL/VETS–6 personally identifiable information (PII) enhanced outreach. data for ESMs: SYSTEM NAME: DISCLOSURE TO CONSUMER REPORTING 1. Branch AGENCIES: Veterans’ Case Management System 2. Name (VCMS) 3. Rank None. SYSTEM CLASSIFICATION: 4. SSN POLICIES AND PRACTICES FOR STORING, 5. Gender RETRIEVING, ACCESSING, RETAINING, AND None. 6. Race DISPOSING OF RECORDS IN THE SYSTEM: 7. Basic Active Service Date SYSTEM LOCATION: 8. Expiration Service Date STORAGE: The VCMS servers will be located at 9. Level of Education Files are stored electronically. the ByteGrid Data Center 12401 10. Guard/Reserve Status Prosperity Drive, Silver Spring 11. Date of Birth RETRIEVABILITY: Maryland, 20904. 12. Military Occupational Specialty Files are retrieved by: 13. Type of Discharge CATEGORIES OF INDIVIDUALS COVERED BY THE 14. EDIPI (DOD Electronic Data Interchange a. Branch, Race, Level of Education, SYSTEM: Person Identifier) Length of Service, Military Public users initiating a USERRA or 15. Marital Status Occupational Specialty (MOS), Length Veterans’ Preference claim, VETS 16. Home of Record State Code of Service (Basic Active Service Date grantees, Federal staff. 17. Home of Record Country Code and Expiration Service Date), Marital 18. Citizenship Status, Gender, Medical Discharge, CATEGORIES OF RECORDS IN THE SYSTEM: 19. Email Address Number of Dependents Under 18 and 20. Mailing Address Street Address Will maintain USERRA and Veterans’ 21. Mailing Address City Type of Discharge; or Preference investigations, Transition 22. Mailing Address State Code b. EDIPI, Rank, Mailing Address Assistant Program—Employment 23. Mailing Address Zip Code Street Address, Mailing Address City, Workshop contract information and 24. Date Began the Department of Labor Mailing Address State Code, Mailing course participation and evaluation Employment Workshop (DOL EW) During Address Zip Code, Mailing Address, information. TAP Home of Record State Code, Home of 25. Date End DOL EW During TAP Record Country Code, Length of TAP AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 26. Location DOL EW During TAP (Date Begun DOL EW TAP and Date End PURPOSE: 27. Number of Dependents Under Eighteen DOL EW TAP), Location of the DOL EW 28. Armed Services Vocational Aptitude Records are maintained for Battery (ASVAB)/Armed Forces during TAP, Citizenship, Guard/Reserve investigation of possible violations of Qualification Test (AFQT) Score status, and ASVAB score/AFQT score. federal laws pertaining to veterans’ 29. Medical Discharge. preference, USERRA, and other special SAFEGUARDS: consideration related to employment AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Access by authorized personnel only. with Federal agencies. Records are also DMDC 01, Defense Manpower Data Computer security safeguards are used maintained for analysis and reporting of Center Data Base, November 23, 2011, for electronically stored data. the TAP Employment Workshop. 76 FR 72391; 38 U.S.C. 4102, Job Counseling, Training, and Placement RETENTION AND DISPOSAL: ROUTINE USES OF RECORDS MAINTAINED IN THE Service for Veterans; and 10 U.S.C. Records are retained indefinitely. SYSTEM, INCLUDING CATEGORIES OF USERS AND 1142, Pre-separation Counselling; E.O. THE PURPOSE OF SUCH USERS: SYSTEM MANAGER(S) AND ADDRESS: 9397. In addition to those universal routine Director, Office of Agency uses listed in the General Prefatory PURPOSE(S): Management and Budget United States Statement, records and information may To provide services to ESMs in areas Department of Labor Veterans’ be disclosed to the Federal or private of employment and training. Employment and Training Service employing agency against whom a 200 Constitution Avenue NW., complaint has been made so that the ROUTINE USES OF RECORDS MAINTAINED IN THE Washington, DC 20210. complaint can proceed to a conclusion. SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of information that is NOTIFICATION PROCEDURE: relevant and necessary may also be The record is utilized by Department Inquiries should be mailed to the made to the Office of Personnel of Labor (DOL). DOL Veterans’ System Manager. Management and to the Merit Systems Employment and Training Services Protection Board. The TAP Employment (VETS) will be establishing an RECORD ACCESS PROCEDURE: Workshop records will be used for electronic connection to the TAP Data A request for access should be mailed analysis and reporting. Retrieval Web Service (TDRWS) for the to the System Manager. purposes of analyzing and evaluating DISCLOSURE TO CONSUMER REPORTING veterans’ data for gaining greater insight CONTESTING RECORD PROCEDURES: AGENCIES: to facilitate a more comprehensive A petition for amendment should be None. understanding of the veteran mailed to the System Manager. population; analyze and evaluate POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND veterans’ data (both aggregate and RECORD SOURCE CATEGORIES: DISPOSING OF RECORDS IN THE SYSTEM: individual veterans’ data) to enhance Information contained within this decision making within DOL on veteran system is obtained from the DOD/ STORAGE: programs and initiatives while also DMDC. Files are stored electronically.

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RETRIEVABILITY: SAFEGUARDS: inspection reports, outcome of Files are retrieved by name of Accessed by authorized personnel investigation, notification of complainant or name of private or only. Computer security safeguards are determination to assess a CMP, hearing Federal agency. For TAP Employment used for electronically stored data and requests and/or subsequent legal Workshop documents, the files will be locked locations for paper files. documents. retrieved via workshop site. RETENTION AND DISPOSAL: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SAFEGUARDS: Printed forms generated by the 5 U.S.C. 301; Migrant and Seasonal Access by authorized personnel only. WHISARD system will be retained by Agricultural Worker Protection Act, as Computer security safeguards are used Wage and Hour in accordance with amended (MSPA), 29 U.S.C. 1801 et seq. for electronically stored data. records disposal schedule N1–155–11– 0003, Item 3. Database information will PURPOSE(S): WHD—DOL Wage and Hour Division To maintain records on persons Systems of Records be deleted 12 years after final action. assessed MSPA CMPs and all actions DOL/WHD–1 SYSTEM MANAGER(S) AND ADDRESS: connected therewith. Administrator, Wage and Hour SYSTEM NAME: Division, Frances Perkins Building, 200 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND ‘‘Time Report’’ Component of the Constitution Avenue NW., Washington, THE PURPOSES OF SUCH USES: Wage and Hour Investigative Support DC 20210; Regional Administrators and Reporting Database (WHISARD). Wage and Hour Division. None, except for those routine uses listed in the General Prefatory Statement SECURITY CLASSIFICATION: NOTIFICATION PROCEDURE: to this document. None. Inquiries should be mailed to the DISCLOSURE OF CONSUMER REPORT AGENCIES: SYSTEM LOCATION: System Manager. None. Wage and Hour National Office (NO), RECORD ACCESS PROCEDURES: Regional Offices (RO), and District A request for access should be mailed POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND Offices (DO). See the Appendix to this to the System Manager. document for the addresses. DISPOSING OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES: STORAGE CATEGORIES OF INDIVIDUALS COVERED BY THE : SYSTEM: A petition for amendment should be Files are stored electronically and/or Wage and Hour Division Investigators, addressed to the System Manager. on paper. Assistants, and Supervisors. RECORD SOURCE CATEGORIES: RETRIEVABILITY: CATEGORIES OF RECORDS IN THE SYSTEM: Records contained in this system Records are retrieved by employer Records include listing of hours include investigators, assistants and name, Employer Identification Number, worked distributed among the various supervisors working in District Offices. case file number or Act violated. programs Activities; leave records. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS SAFEGUARDS: OF THE ACT: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Accessed by authorized personnel 5 U.S.C. 301. None. only. Computer security safeguards are PURPOSE(S): DOL/WHD–2 used for electronically stored data and locked locations for paper files. To provide Wage and Hour District SYSTEM NAME: Directors a method of monitoring the MSPA Civil Money Penalties in the RETENTION AND DISPOSAL: activities of Investigators by providing a Wage Hour Investigative Support and Records in this system are retained for daily record of Investigator activities Reporting Database (WHISARD). 12 years, and then disposed of in including expenditure of hours by case, accordance with Records Schedule N1– Act, non-case activity, and a record of SECURITY CLASSIFICATION: 155–11–003, Item 3. leave taken. None. SYSTEM MANAGER(S) AND ADDRESS: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM LOCATION: SYSTEM, INCLUDING CATEGORIES OF USERS AND Administrator, Wage and Hour THE PURPOSES OF SUCH USES: Wage and Hour National Office (NO), Division, Room S–3502, Frances Perkins Regional Offices (RO) and District None, except for those universal Building, 200 Constitution Avenue NW., Offices (DO), see The Appendix of this routine uses listed in the General Washington, DC 20210. document for addresses. Prefatory Statement to this document. NOTIFICATION PROCEDURES: CATEGORIES OF INDIVIDUALS COVERED BY THE DISCLOSURE TO CONSUMER REPORTING Inquiries should be mailed to the SYSTEM: AGENCIES: System Manager. None. All persons investigated and assessed civil money penalties (CMPs) under the RECORD ACCESS PROCEDURES: POLICIES AND PRACTICES FOR STORING, Migrant and Seasonal Agricultural A request for access should be mailed RETRIEVING, ACCESSING, RETAINING, AND Worker Protection Act (MSPA). to the System Manager. DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: CONTESTING RECORD PROCEDURES: Files are stored electronically and/or Records contained in this system A petition for amendment should be on paper. include names, addresses, Social mailed to the System Manager. Security numbers, complaint RETRIEVABILITY: information, employer information, RECORD SOURCE CATEGORIES: Records are retrieved by name of the employer/employee interviews, payroll Records in this system include investigator, assistant, and supervisor. information, housing and/or vehicle information regarding the subject of the

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investigation, employer(s), employee(s) ROUTINE USES OF RECORDS MAINTAINED IN THE labor contractor employee applications (present and/or former), insurance SYSTEM, INCLUDING CATEGORIES OF USERS AND and required documentation, certificates companies, other government agencies, THE PURPOSES OF SUCH USES: of registration, and determination court documents, and previous In addition to the routine uses listed letters. investigations (if applicable). in the General Prefatory Statement to this document, a public central registry SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS of all persons issued certificates of OF THE ACT: OF THE ACT: registration is maintained by name and None. In accordance with 5 U.S.C. address which is available to anyone, 552a(k)(2), investigatory material in this upon request, as required by the Migrant DOL/WHD–4 system of records compiled for law and Seasonal Agricultural Worker SYSTEM NAME: enforcement purposes is exempt from Protection Act (MSPA), as amended subsections (c)(3); (d); (e)(1); (e)(4)(G), (Section 402). This registry is also Wage and Hour Clearance List— (H), and (I); and (f) of 5 U.S.C. 552a electronically available through the MSPA Registration. provided however, that if any Wage and Hour public Web site. SECURITY CLASSIFICATION: individual is denied any right, privilege, Alternatively, section 500.170 of 29 CFR or benefit that he or she would part 500 provides that requests for None. otherwise be entitled to by Federal law, registry information may be made by SYSTEM LOCATION: or for which he or she would otherwise telephone by calling a toll-free number be eligible, as a result of the (listed). This registry is the source for Wage and Hour National Office (NO), maintenance of these records, such providing that information. Regional Offices (RO) and District material shall be provided to the Offices (DO), see the Appendix for individual, except to the extent that the DISCLOSURE OF CONSUMER REPORT AGENCIES: addresses. disclosure of such material would reveal None. the identity of a source who furnished CATEGORIES OF INDIVIDUALS COVERED BY THE information to the Government under an POLICIES AND PRACTICES FOR STORING, SYSTEM: RETRIEVING, ACCESSING, RETAINING AND express promise that the identity of the DISPOSING OF RECORDS IN THE SYSTEM: Farm labor contractors and farm labor source would be held in confidence. contractor employees who may not STORAGE: currently meet eligibility requirements, DOL/WHD–3 Files are stored electronically and/or as stated in the Migrant and Seasonal SYSTEM NAME: on paper. Agricultural Worker Protection Act MSPA Public Central Registry RETRIEVABILITY: (MSPA) for issuance of a certificate of Records File. Records are retrieved by name, Social registration. SECURITY CLASSIFICATION: Security Number (or Employer CATEGORIES OF RECORDS IN THE SYSTEM: None. Identification Number), or Farm Labor Contractor Registration Number. Records containing names, addresses, SYSTEM LOCATION: and social security numbers, SAFEGUARDS: Wage and Hour National Office (NO), outstanding unpaid CMPs under MSPA, Regional Offices (RO) and District Access by authorized personnel only. injunctions, convictions, deportations, Offices (DO), see the Appendix for Computer security safeguards are used and previous actions to deny or revoke addresses. This system is also available for electronically stored data and locked a certificate of registration. locations for paper files. online at http://www.dol.gov/whd/regs/ AUTHORITY FOR MAINTENANCE OF THE SYSTEM: statutes/FLCList.htm. RETENTION AND DISPOSAL: 5 U.S.C. 301; Migrant and Seasonal CATEGORIES OF INDIVIDUALS COVERED BY THE Records are retained for five years Agricultural Worker Protection Act, as SYSTEM: from the date of the last certificate amended (MSPA), 29 U.S.C. 1801 et seq. Holders of Farm Labor Contractor and action (approval, denial, or revocation) Farm Labor Contractor Employee in accordance with Records Schedule PURPOSE(S): Certificates of Registration. N1–155–11–003, Item 2a. To provide a list of persons who may CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: not meet eligibility requirements for issuance of a farm labor contractor or Records which contain the name, Administrator, Wage and Hour farm labor contractor employee address, certificate of registration Division, Frances Perkins Building, 200 Certificate of Registration to be used as number, authorization to transport, Constitution Avenue NW., Washington, a reference document for screening house, or drive (if any), and effective DC 20210. incoming applications by Wage and and expiration dates of holders of Farm NOTIFICATION PROCEDURES: Hour Regional Offices and to provide Labor Contractor and Farm Labor Inquiries should be mailed to the historical and current compliance Contractor Employee Certificates of System Manager. information to Wage and Hour National, Registration. RECORD ACCESS PROCEDURES: Regional, and District Offices. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: A request for access should be mailed ROUTINE USES OF RECORDS MAINTAINED IN THE 5 U.S.C. 301; Migrant and Seasonal to the System Manager. SYSTEM, INCLUDING CATEGORIES OF USERS AND Agricultural Worker Protection Act, as THE PURPOSES OF SUCH USES: amended (MSPA), 29 U.S.C. 1801 et seq. CONTESTING RECORD PROCEDURES: A petition for amendment should be None except for those universal PURPOSE(S): mailed to the System Manager. routine uses listed in the General To maintain a record of holders of Prefatory Statement to this document. Farm Labor Contractor and Farm Labor RECORD SOURCE CATEGORIES: Contractor Employee Certificates of Records contained in this system DISCLOSURE OF CONSUMER REPORT AGENCIES: Registration. include farm labor contractor and farm None.

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POLICIES AND PRACTICES FOR STORING, CATEGORIES OF INDIVIDUALS COVERED BY THE CONTESTING RECORD PROCEDURES: RETRIEVING, ACCESSING, RETAINING AND SYSTEM: A petition for amendment should be DISPOSING OF RECORDS IN THE SYSTEM: Applicants for and holders of Farm mailed to the System Manager. STORAGE: Labor Contractor/Farm Labor Contractor Employee Certificates of Registration. RECORD SOURCE CATEGORIES: Files are stored electronically and/or Records contained in this system on paper. CATEGORIES OF RECORDS IN THE SYSTEM: include applicants, individuals, Names, addresses, Social Security insurance companies, FBI, court and RETRIEVABILITY: numbers, fingerprints, FBI records, police records, and from investigations Records are retrieved by name or insurance records, court and police conducted by DOL. Social Security number (or Employer records. Identification Number). SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS AUTHORITY FOR MAINTENANCE OF THE SYSTEM: OF THE ACT: SAFEGUARDS: 5 U.S.C. 301; Migrant and Seasonal In accordance with 5 U.S.C. Access by authorized personnel only. Agricultural Worker Protection Act, as 552a(k)(2), investigatory material in this Computer security safeguards are used amended (MSPA), 29 U.S.C. 1801 et seq. system of records compiled for law for electronically stored data and locked PURPOSE: enforcement purposes is exempt from locations for paper files. To maintain a record of persons subsections (c)(3); (d); (e)(1); (e)(4)(G), whose applications for or previously (H), and (I); and (f) of 5 U.S.C. 552a RETENTION AND DISPOSAL: issued Farm Labor Contractor/Farm provided however, that if any Records are retained for five years Labor Contractor Employee Certificates individual is denied any right, privilege, from the date of the last certificate of Registration have been denied or or benefit that he or she would action (approval, denial, or revocation) revoked and all subsequent actions otherwise be entitled to by Federal law, in accordance with Records Schedule connected therewith. or for which he or she would otherwise N1–155–11–003, Item 2. be eligible, as a result of the ROUTINE USES OF RECORDS MAINTAINED IN THE maintenance of these records, such SYSTEM MANAGER(S) AND ADDRESS: SYSTEM, INCLUDING CATEGORIES OF USERS AND material shall be provided to the THE PURPOSE OF SUCH USES: Administrator, Wage and Hour individual, except to the extent that the None except for these routine uses Division, Frances Perkins Building, 200 disclosure of such material would reveal listed in the General Prefatory Statement Constitution Avenue NW., Washington, the identity of a source who furnished to this document. DC 20210. information to the Government under an DISCLOSURE TO CONSUMER REPORTING express promise that the identity of the NOTIFICATION PROCEDURES: AGENCIES: source would be held in confidence. Inquiries should be mailed to the None. DOL/WHD–6 System Manager. POLICIES AND PRACTICES FOR STORING, SYSTEM NAME: RECORD ACCESS PROCEDURES: RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Case Registration/Investigator A request for access should be mailed Assignment Form in the Wage and Hour STORAGE: to the System Manager. Investigative Support and Reporting Files are stored electronically and/or Database (WHISARD). CONTESTING RECORD PROCEDURES: on paper. SECURITY CLASSIFICATION: A petition for amendment should be RETRIEVABILITY: None. mailed to the System Manager. Records are retrieved by the name of RECORD SOURCE CATEGORIES: the applicant/holder. SYSTEM LOCATION: Records contained in this system SAFEGUARDS: Wage and Hour National Office (NO), include insurance companies, FBI, court Access by authorized personnel only. Regional Offices (RO), and District and police records, previous actions to Computer security safeguards are used Offices (DO); see the Appendix of this deny or revoke certificates of for electronically stored data and locked document for addresses. registration, and from investigations locations for paper files. CATEGORIES OF INDIVIDUALS COVERED BY THE conducted by DOL and subsequent legal SYSTEM: RETENTION AND DISPOSAL: documents following such Wage and Hour Investigators. investigations. Records are retained for five years from the date of the last certificate CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS action (approval, denial, or revocation) Records containing name and address, OF THE ACT: in accordance with Records Schedule case investigation number, investigation None. N1–155–11–003, Item 2. program, investigating office, prior SYSTEM MANAGER(S) AND ADDRESS: history of investigations, and DOL/WHD–5 Administrator, Wage and Hour investigating officer. SYSTEM NAME: Division, 200 Constitution Avenue NW., AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Washington, DC 20210. MSPA Certificate Action Record Files. 5 U.S.C. 301. NOTIFICATION PROCEDURE: SECURITY CLASSIFICATION: PURPOSE(S): Inquiries should be mailed to the None. System Manager. To provide Wage and Hour DOs with a record of employers currently SYSTEM LOCATION: RECORD ACCESS PROCEDURES: undergoing investigation by Wage and Wage and Hour National Office and A request for access should be mailed Hour within the jurisdiction of that Regional Offices. to the System Manager. particular DO. Used to record the initial

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scheduling of an investigation, (H), and (I); and (f) of 5 U.S.C. 552a DISCLOSURE TO CONSUMER REPORTING assignment to an Investigator and provided however, that if any AGENCIES: subsequent actions. individual is denied any right, privilege, None. or benefit that he or she would ROUTINE USES OF RECORDS MAINTAINED IN THE otherwise be entitled to by Federal law, POLICIES AND PRACTICES FOR STORING, SYSTEM, INCLUDING CATEGORIES OF USERS AND RETRIEVING, ACCESSING, RETAINING, AND THE PURPOSES OF SUCH USES: or for which he or she would otherwise be eligible, as a result of the DISPOSING OF RECORDS IN THE SYSTEM: None, except for those universal maintenance of these records, such STORAGE: routine uses listed in the General material shall be provided to the Prefatory Statement to this document. Files are stored electronically and/or individual, except to the extent that the on paper. DISCLOSURE OF CONSUMER REPORT AGENCIES: disclosure of such material would reveal None. the identity of a source who furnished RETRIEVABILITY: information to the Government under an Records are retrieved by name. POLICIES AND PRACTICES FOR STORING, express promise that the identity of the RETRIEVING, ACCESSING, RETAINING AND source would be held in confidence. SAFEGUARDS: DISPOSING OF RECORDS IN THE SYSTEM: DOL/WHD–7 Access by authorized personnel only. STORAGE: Computer security safeguards are used Files are stored electronically and/or SYSTEM NAME: for electronically stored data and locked on paper. Migrant and Seasonal Agricultural locations for paper files. RETRIEVABILITY: Worker Protection Act (MSPA) RETENTION AND DISPOSAL: Ineligible Farm Labor Contractors. Records are retrieved by name of Records are retained for five years employer, by North American Industrial SECURITY CLASSIFICATION: from the date of the last certificate Code (NAIC) and/or Employer None. action (approval, denial, or revocation) Identification Number (EIN). in accordance with Records Schedule SYSTEM LOCATION: N1–155–11–003, Item 2a. SAFEGUARDS: Access by authorized personnel only. This list is available online to the SYSTEM MANAGER(S) AND ADDRESS: Computer security safeguards are used public at http://www.dol.gov/whd/regs/ statutes/mspa_debar.htm. It is also Administrator, Wage and Hour for electronically stored data and locked Division, 200 Constitution Avenue NW., locations for paper files. available at the Wage and Hour National Office. Washington, DC 20210, and Regional RETENTION AND DISPOSAL: Administrator for Wage and Hour of relevant Regional Offices. Printed forms generated by the CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: WHISARD system will be retained by NOTIFICATION PROCEDURE: Wage and Hour in accordance with Persons whose Farm Labor Contractor Inquiries should be mailed to the records disposal schedule N1–155–11– or Farm Labor Contractor Employee System Manager. 0003, Item 3. Database information will Certificate of Registration has been be deleted 12 years after final action. revoked or whose application for such RECORD ACCESS PROCEDURES: certificate has been denied and such SYSTEM MANAGER(S) AND ADDRESS: action has become a final and un- A request for access should be mailed Administrator, Wage and Hour appealable Order of the Secretary of to the System Manager. Division, Room S–3502, Frances Perkins Labor. CONTESTING RECORD PROCEDURES: Building, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF RECORDS IN THE SYSTEM: A petition for amendment should be mailed to the System Manager. Records containing the names and NOTIFICATION PROCEDURES: addresses of persons whose certificates RECORD SOURCE CATEGORIES: Inquiries should be mailed to the of registration have been revoked or Records in the system include System Manager. application for a certificate of information furnished by the applicant. RECORD ACCESS PROCEDURES: registration have been denied in which the complete administrative process has A request for access should be mailed SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS become final. OF THE ACT: to the System Manager. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: None. CONTESTING RECORD PROCEDURES: A petition for amendment should be Migrant and Seasonal Agricultural DOL/WHD–8 mailed to the System Manager. Worker Protection Act, as amended (MSPA), 29 U.S.C. 1801 et seq. SYSTEM NAME: RECORD SOURCE CATEGORIES: Customer Service Component of the Records in this system are obtained PURPOSE: Wage Hour Investigative Support and from complainants, employers, and To provide a written listing of Reporting Database (WHISARD). Wage and Hour personnel. individuals who may not legally engage in any activity as a farm labor contractor SECURITY CLASSIFICATION: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS or farm labor contractor employee. None. OF THE ACT: In accordance with 5 U.S.C. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM LOCATION: 552a(k)(2), investigatory material in this SYSTEM, INCLUDING CATEGORIES OF USERS AND Wage and Hour National Office (NO), system of records compiled for law THE PURPOSE OF SUCH USES: Regional Offices (RO) and District enforcement purposes is exempt from Information contained in this system Offices (DO), see The Appendix of this subsections (c)(3); (d); (e)(1); (e)(4)(G), is available to the public on the DOL. document for addresses.

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CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM MANAGER(S) AND ADDRESS: PURPOSE: SYSTEM: Administrator, Wage and Hour To maintain a record of applicants for Individuals who contact the Wage and Division, Room S–3502, Frances Perkins and holders of Farm Labor Contractor Hour Division for technical assistance or Building, 200 Constitution Avenue NW., Certificates of Registration. Records are to file a complaint. Washington, DC 20210. used to determine eligibility for issuance of a certificate of registration CATEGORIES OF RECORDS IN THE SYSTEM: NOTIFICATION PROCEDURES: and for determining compliance with ‘‘Browse Customer List’’ records Individuals wishing to make inquiries MSPA. containing last name, first name, phone regarding this system should contact the number, address, city, complaint status, system manager, or the regional office ROUTINE USES OF RECORDS MAINTAINED IN THE case identification number, WH servicing the state where they are SYSTEM, INCLUDING CATEGORIES OF USERS AND employee name, and contact priority. employed (see list of the regional office THE PURPOSES OF SUCH USES: ‘‘Employee Contact Information’’ addresses in the Appendix of this In addition to those universal routine records containing home address, phone document). uses listed in the General Prefatory Statement to this document, relevant numbers, fax number, email address and RECORD ACCESS PROCEDURES: certain information about the and necessary information may be Individuals wishing to request access individual’s complaint. disclosed to the Wage and Hour to these records should contact the ‘‘Employee Work Information’’ National Office, Regional Offices, and appropriate office listed in the District Offices for determining records containing certain employment Appendix. and payroll information about the compliance with MSPA, and to the individual’s complaint. CONTESTING RECORD PROCEDURES: system manager of DOL/WHD–3, MSPA Individuals wishing to contest or Public Central Register Records File, for AUTHORITY FOR MAINTENANCE OF THE SYSTEM: amend any records should direct their the purpose of preparing its list. 5 U.S.C. 301; 29 U.S.C. 201 et seq. request to the appropriate system DISCLOSURE TO CONSUMER REPORTING manager. In addition, the request should PURPOSE(S): AGENCIES: state clearly and concisely what To provide Wage and Hour NO, ROS information is being contested, the None. and DOs with an index of individuals reason for contesting it, and the POLICIES AND PRACTICES FOR STORING, who contact the Wage and Hour proposed amendment sought for the RETRIEVING, ACCESSING, RETAINING, AND Division. This information may be used information. DISPOSING OF RECORDS IN THE SYSTEM: to provide assistance or facilitate the processing of a complaint. RECORD SOURCE CATEGORIES: STORAGE: Complainants, employers, and Wage Files are stored electronically and/or ROUTINE USES OF RECORDS MAINTAINED IN THE and Hour personnel. on paper. SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS RETRIEVABILITY: OF THE ACT: In addition to the routine uses listed Files are retrieved by the name of the in the General Prefatory Statement to None. applicant/holder. this document, relevant information DOL/WHD–9 may be provided to other government SAFEGUARDS: agencies for law enforcement purposes. SYSTEM NAME: Access by authorized personnel only. Farm Labor Contractor Registration Computer security safeguards are used DISCLOSURE OF CONSUMER REPORT AGENCIES: File. for electronically stored data and locked None. locations for paper files. SECURITY CLASSIFICATION: POLICIES AND PRACTICES FOR STORING, None. RETENTION AND DISPOSAL: RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM LOCATION: Records are retained for five years, and then disposed of in accordance with STORAGE: All Wage and Hour Regional Offices Records Schedule N1–155–11–003, Item Files are stored electronically and/or and the Florida Department of Labor 2a. on paper. andand Employment Security, Agricultural Programs Section located SYSTEM MANAGER(S) AND ADDRESS: RETRIEVABILITY: in Tallahassee, Florida. Administrator, Wage and Hour Records are retrieved by the name of CATEGORIES OF INDIVIDUALS COVERED BY THE Division, 200 Constitution Avenue NW., the individual. SYSTEM: Washington, DC 20210, and Regional Administrator for Wage and Hour of SAFEGUARDS: Applicants for and holders of Farm Labor Contractor Certificates of relevant Regional Offices. Access by authorized personnel only. Registration. Computer security safeguards are used NOTIFICATION PROCEDURE: for electronically stored data and locked CATEGORIES OF RECORDS IN THE SYSTEM: Inquiries should be mailed to the locations for paper files. Records, which contain personal System Manager. identification, fingerprints, FBI records, RETENTION AND DISPOSAL: insurance records, court and police RECORD ACCESS PROCEDURES: Printed forms generated by the records. A request for access should be mailed WHISARD system will be retained by to the System Manager. Wage and Hour in accordance with AUTHORITY FOR MAINTENANCE OF THE SYSTEM: records disposal schedule N1–155–11– 5 U.S.C. 301; Migrant and Seasonal CONTESTING RECORD PROCEDURES: 0003, Item 3. Database information will Agricultural Worker Protection Act, as A petition for amendment should be be deleted 12 years after final action. amended (MSPA), 29 U.S.C. 1801 et seq. mailed to the System Manager.

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RECORD SOURCE CATEGORIES: PURPOSE: RETENTION AND DISPOSAL: Information contained in this system To maintain a record of applicants for Records are retained for five years, is obtained from the applicant, and holders of Farm Labor Contractor and then disposed of in accordance with insurance companies, FBI, court and Employee Certificates of Registration. Records Schedule N1–155–11–003, Item police records, and from investigations Records are used to determine eligibility 2a. conducted by DOL. for issuance of a certificate of registration and for determining SYSTEM MANAGER(S) AND ADDRESS: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS compliance with MSPA. OF THE ACT: Administrator, Wage and Hour ROUTINE USES OF RECORDS MAINTAINED IN THE Division, 200 Constitution Avenue NW., None. SYSTEM, INCLUDING CATEGORIES OF USERS AND Washington, DC 20210, and Regional DOL/WHD–10 THE PURPOSE OF SUCH USES: Administrator for Wage and Hour of In addition to those universal routine relevant Regional Offices. SYSTEM NAME: uses listed in the General Prefatory Farm Labor Contractor Employee Statement to this document, relevant NOTIFICATION PROCEDURE: Registration File. and necessary information may be Inquiries should be mailed to the disclosed to the Wage and Hour System Manager. SECURITY CLASSIFICATION: National Office, Regional Offices, and None. District Offices for determining RECORD ACCESS PROCEDURES: compliance with MSPA, and to the SYSTEM LOCATION: A request for access should be mailed system manager of DOL/WHD–3, MSPA to the System Manager. All Wage and Hour Regional Offices Public Central Register Records File, for and the Florida Department of Labor the purpose of preparing its list. CONTESTING RECORD PROCEDURES: and Employment Security, Agricultural A petition for amendment should be Programs Section located in DISCLOSURE TO CONSUMER REPORTING AGENCIES: mailed to the System Manager. Tallahassee, Florida. None. RECORD SOURCE CATEGORIES: CATEGORIES OF INDIVIDUALS COVERED BY THE POLICIES AND PRACTICES FOR STORING, SYSTEM: Information contained in this system RETRIEVING, ACCESSING, RETAINING, AND Applicants for and holders of Farm DISPOSING OF RECORDS IN THE SYSTEM: is obtained from the applicant, Labor Contractor Employee Certificates insurance companies, FBI, court and STORAGE: of Registration. police records, and from investigations Files are stored electronically and/or conducted by DOL. CATEGORIES OF RECORDS IN THE SYSTEM: on paper. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Records which contain personal RETRIEVABILITY : OF THE ACT: identification, fingerprints, FBI records, Files are retrieved by the name of the insurance records, court and police applicant/holder. None. records. E. The Department of Labor’s SAFEGUARDS: Decommissioned System of Records AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Access by authorized personnel only. 5 U.S.C. 301; Migrant and Seasonal Computer security safeguards are used The systems of records listed in the Agricultural Worker Protection Act, as for electronically stored data and locked chart below are obsolete and, thus are amended (MSPA), 29 U.S.C. 1801 et seq. location for paper files. being decommissioned.

DOL/BLS–6 ...... Applicant Race and National Origin (ARNO) System, Form E 618. DOL/BLS–7 ...... BLS Employee Conduct Investigation. DOL/BLS–12 ...... Employee Acknowledgement Letter Control System. DOL/ESA–32 ...... Employee Conduct Investigation. DOL/ESA–39 ...... State Employment Service Clearance List—MSPA Registration. DOL/ESA–40 ...... MSPA Tracer List. DOL/ESA–43 ...... Office of Workers’ Compensation Programs, Federal Employees Compensation Act and Longshore and Harbor Workers’ Compensation Act Rehabilitation Files. DOL/ESA–47 ...... Youth Peddler Bulletin Board. DOL/ESA–52 ...... Wage-Hour Financial Accounting System (WFAS). DOL/ETA–15 ...... DOL/ETA Evaluation, Research Pilot or Demonstration Contractors’ Project Files. DOL/ETA–22 ...... ETA Employee Conduct Investigations. DOL/ETA–25 ...... DOL/ETA Evaluation, Research Project of the Unemployment Compensation System. DOL/ETA–26 ...... Standardized Program Information Report (SPIR). DOL/ETA–27 ...... Youth Opportunity Grant Program Information Files. DOL/ETA–28 ...... Senior Community Service Employment Program Information Files. DOL/MSHA–3 ...... Metal and Nonmetal Mine Safety and Health Management Information System. DOL/MSHA–10 ...... Discrimination Investigations. DOL/MSHA–13 ...... Coal Mine Respirable Dust Program. DOL/MSHA–15 ...... Health and Safety Training and Examination Records. DOL/MSHA–18 ...... Coal Mine Safety and Health Management Information System. DOL/MSHA–19 ...... Employee Conduct Investigations. DOL/MSHA–20 ...... Civil/Criminal Investigations. DOL/MSHA–21 ...... Assessment and Civil Penalty Debt Collection Activity and Reporting System. DOL/MSHA–24 ...... Radon Daughter Exposure. DOL/OALJ–3 ...... Contract List. DOL/OALJ–4 ...... Notification List. DOL/OASAM–23 ...... Travel Management Center.

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DOL/OASAM–24 ...... Privacy Act/Freedom of Information Act Requests File System. DOL/OASAM–33 ...... Entity Database. DOL/OASAM–36 ...... People Power. DOL/OCFO–1 ...... Attendance, Leave, and Payroll File. DOL/OIG–1 ...... Investigative Files, Case Tracking System, Analysis, Complaints and Evaluation Files, USDOL/OIG. DOL/OIG–2 ...... Investigative Case Files, Case Development and Intelligence Records. DOL/OIG–3 ...... Investigative Case Files, Case Development and Intelligence Records. DOL/OSBP–1 ...... Office of Small Business Programs, Small Entity Inquiry and Complaint Tracking System. DOL/OSBP–2 ...... Department of Labor Advisory Committee Members File. DOL/OSHA–12 ...... OSHA Employee Conduct Investigations. DOL/OSHA–13 ...... OSHA Office of Training and Education Automated Registration System. DOL/PWBA–2 ...... PWBA Investigation Management Files. DOL/PWBA–7 ...... Employee Conduct Investigations. DOL/PWBA–10 ...... PWBA Civil Litigation Case Information System. DOL/PWBA–11 ...... PWBA Criminal Case Information System. DOL/PWBA–12 ...... Publication Hotline Requests. DOL/PWBA–14 ...... Investment Advisor Registration Database. DOL/PWBA–15 ...... PWBA Inventory Management Database. DOL/SOL–7 ...... Solicitor’s Legal Activity Recordkeeping System. DOL/SOL–13 ...... Employee Conduct Investigations. DOL/SOL–17 ...... Solicitor’s Office Equipment Files. DOL/VETS–4 ...... VETS Employee Conduct Investigations. DOL/VETS–3 ...... Transition Assistance Program.

Editorial Note: The Federal Register received this notice on April 20, 2016. [FR Doc. 2016–09510 Filed 4–28–16; 8:45 am] BILLING CODE 4510–HL–P

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