AGENDA (530) 661-0816 NOTICE NOTICE If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact Kathy Souza, Executive Assistant, for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should telephone or otherwise contact Kathy Souza as soon as possible and preferably at least 24 hours prior to the meeting. Kathy Souza may be reached at telephone number (530) 402-2819 or at the following address: 350 Industrial Way, Woodland, CA 95776. It is the policy of the Board of Directors of the Yolo County Transportation District to encourage participation in the meetings of the Board of Directors. At each open meeting, members of the public shall be provided with an opportunity to directly address the Board on items of interest to the public that are within the subject matter jurisdiction of the Board of Directors. Please fill out a speaker card and give it to the Board Clerk if you wish to address the Board. Speaker cards are provided on a table by the entrance to the meeting room. Depending on the length of the agenda and number of speakers who filled out and submitted cards, the Board Chair reserves the right to limit a public speaker’s time to no more than three (3) minutes, or less, per agenda item. MEETING DATE: May 14, 2018 MEETING TIME: 7:00 P.M. Board Meeting Begins MEETING PLACE: YCTD Board Room 350 Industrial Way Woodland, CA 95776 The Chairman reserves the right to limit speakers to a reasonable length of time on any agenda item, depending upon the number of people wishing to speak and the time available. Time Estimated Info/Discussion Deliberation/Action 7:00 PM 1. Determination of Quorum/Pledge of Allegiance X (Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County) (Nonvoting members: Caltrans, UCD) 7:00 2. Consider Approval of Agenda for May 14, 2018 meeting X 7:00 3. Comments from public regarding matters NOT on the Agenda, but within the purview of X YCTD CONSENT CALENDAR 7:00 4a. Approve YCTD Board Minutes for Meeting of March 26, 2018 (Kathy Souza) (pp 1-4) X 7:00 4b. Authorize Executive Director to Promote Jose Perez to Deputy Director of Operations, X Planning and Special Projects (Terry Bassett) (p 5) 7:00 4c. Award Two-Year Printing Contract to Metro Print and Mail Solutions (Jose Perez) (pp 7- X 21) 7:00 4d. Award On-Call Engineering Services Contract to Laugenour and Meikle (Jose Perez) (pp X 23-41) REGULAR CALENDAR 7:00 5. Board Member Reports, Announcements, Other Nominations, Presentations (Oral Reports) X 7:00 6. Oral Update from Transdev (Ron Bushman, Transdev Regional Vice President) X 7:05 7. Presentation on 2016/17 YCTD Fiscal Audit (Introduction by Janice Bryan, Presentation X by Brian Nash) (p 43) separate attachment 7:20 8. Approve New Contract for Fixed Route and Paratransit Operations and Maintenance (Terry X Bassett) (pp 45-192) 7:40 9. Introduction of Preliminary 2018-19 YCTD Budget (Terry Bassett) (pp 193-201) X a. Presentation of Preliminary Budget b. Assign Consideration of Salary Survey Results to Personnel Subcommittee c. Consider Recommendation to Postpone Fare Increase 8:25 10. Consider Director’s Report (Terry Bassett, Jose Perez) (pp 203-214) X a. Oral Report b. Bus Naming Contest Results c. Update on Cap-to-Cap Trip d. Update on Electric Vehicle Related Grant Applications e. Update on Woodland Transit Study f. Status of Flexible, On-Demand Pilot Project in West Sacramento g. Report on Yolo Leaders Forum h. Attachments i. Ridership Report through March 31, 2018 ii. Financial and Performance Indicator Report for Third Quarter, 17-18 8:35 11. Closed Session: X Public Employee Performance Evaluation (Gov. Code § 54957) Title: Executive Director 8:50 12. Public Report of Actions Taken in Closed Session X 8:55 13. Adjournment xX UNLESS CHANGED BY THE YCTD BOARD, THE NEXT MEETING OF THE YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS WILL BE JUNE 11, 2018 AT 7:00 P.M. IN THE YCTD BOARD ROOM, 350 INDUSTRIAL WAY, WOODLAND, CA 95776. The Board reserves the right to take action on all agendized items, including items under the Executive Director's Report, at any time during the meeting, except for timed public hearings. Items considered routine or non-controversial are placed on the Consent Calendar. Any Consent Calendar item can be separately addressed and discussed at the request of any member of the YCTD Board. I declare under penalty of perjury that the foregoing agenda was posted on or before Friday May 11, 2018 at the Yolo County Transportation District Office (350 Industrial Way, Woodland, California). Additionally, copies were FAXED or transmitted electronically to the Woodland, Davis, West Sacramento and Winters City Halls, as well as to the Clerk of the Board for the County of Yolo. Kathy Souza, YCTD Clerk to the Board YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS MEETING March 26, 2018 Yolo County Transportation District Board Room 350 Industrial Way, Woodland, CA 95776 Agenda Item 1 – Call to Order/Roll Call/Pledge of Allegiance Chair Rodriguez called the meeting to order at 7:00 pm. She then asked Ms. Alba to lead the assembly in the pledge of allegiance. The following representatives were in attendance: Davis – Lucas Frerichs (Primary) arrived at 7:31 pm West Sacramento – Babs Sandeen (Alternate) Winters – Harold Anderson (Primary) Woodland – Xochitl Rodriguez (Primary) Yolo County – Oscar Villegas (Alternate) UC Davis – Matt Dulcich (Primary) Absent was a representative of Caltrans District 3 Staff present were Terry Bassett, YCTD Executive Director; Mike Luken, YCTD Deputy Director Operations, Planning & Special Projects; Janice Bryan, Deputy Director Finance, Grants and Procurement; Tom Follansbee, YCTD Associate Transportation Planner; Chad Mikula, YCTD IT Specialist; Daniel Gomez, YCTD IT Assistant; Erik May, YCTD Legal Counsel; and Kathy Souza, YCTD Executive Assistant. Also present were Carmen Alba, Ron Bushman, Dan Thao, Charity Oakley, John Jackson, Jacqueline Mitchell, Wendy Mouton, Transdev; John Donlevy, Winters City Manager; Jeffrey Tardaguila and Mike Barnbaum, Sacramento. Agenda Item 2–Consider Approval of Agenda for March 26, 2018 meeting Minute Order 2018-07 Director Sandeen made the motion, seconded by Director Anderson, to approve the agenda for the March 26, 2018 meeting, with the modification that Item 8 would be considered before Item 7. Roll call resulted in: AYES: Anderson, Rodriguez, Sandeen, Villegas NOES: None ABSENT: City of Davis representative ABSTAIN: None The motion passed. Agenda Item 3 - Comments from public regarding matters NOT on the Agenda, but within the purview of YCTD Jeffrey Tardaguila stated he was attending to learn more about issues concerning transit in Yolo County. Mike Barnbaum informed the board of recent actions of the San Joaquin JPA, cancellation of the CCJPA April board meeting and realignment plans for three of the Solano Transit routes. Agenda Item 4–Consent Calendar Minute Order 2018-08 Director Anderson made the motion, seconded by Director Sandeen, to approve the following items on the Consent Calendar. 4a. Approve YCTD Board Minutes for Meetings of February 12, 2018. 4b. Adopt Resolution R2018-01 Authorizing Filing of Grant Applications and Executing Grant Agreements and Supplemental Documents 4c. Adopt Resolution R2018-02 Authorizing the Execution of the Certifications and Assurances for the California State of Good Repair Program 4d. Adopt Resolution R2018-03 Authorizing Filing of LCTOP Grant Applications and Agreements Roll call resulted in: AYES: Anderson, Rodriguez, Sandeen, Villegas NOES: None ABSENT: City of Davis representative ABSTAIN: None The motion passed. Agenda Item 5 - Board Member Reports, Announcements, Appointment Nominations, Presentations None Agenda Item 6–Oral Update from Transdev Carmen Alba, General Manager Transdev Yolo: Introduced Ron Bushman, Transdev Regional Vice President and the Yolo Management Team Dan Thao, Charity Oakley, John Jackson, Jacqueline Mitchell and Wendy Mouton. March safety meetings covered Accident & Emergency Procedures and Safe Following Distance March would be the busiest month for the Y-Shuttle with 12 major events, mostly Sacramento Kings games. Protest related incidents – March 23 service was disrupted by protester who shut down I-5 and blocked access to the Golden One Center. One protester, later arrested, struck and broke the driver’s side window of a Yolobus causing about $1,400 in damage. A Sacramento CSI officer inspected the damage in the Woodland yard and reviewed the surveillance video. On March 24, routes were impacted by the March for Our Lives protest. Disruptions involved stop closures, detours and delays. Chair Rodriguez stated that she was on one of the buses impacted by the downtown activity on March 23 and complimented both the driver and dispatch for quickly and professionally handling moving the buses out of the downtown area. Agenda Item 8 – Consider Adoption of Countywide Transportation Capital Improvement Plan and Matters Related to ¼ Cent Transportation Sales Tax Mr. Luken presented an overview of the staff report. He reported on staff visits and presentations to the City Councils and Board of Supervisors. Mr. Barnbaum requested support in asking the state legislature to enact legislation to reduce the transit tax-voting threshold from a super majority to a simple majority. Director Frerichs arrived. Chair Rodriguez stated that the Woodland City Council supported the overall concept but had some concerns not yet addressed. Director Sandeen stated that the board consider the CIP separately from the sales tax issue. Minute Order 2018-09 Director Sandeen made the motion, seconded by Director Frerichs, to adopt staff recommendations 2 and 3 2.