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Operations Manual 2018-2019 OPERATIONS MANUAL VIRGINIA SPORTS RADIO NETWORK Virginia Sports Properties handles all affiliate relations, contracts, network sponsorships and affidavits. The contacts for Virginia Sports Properties are as follows: Dave Koehn Director of Broadcasting (434) 982-4937 [email protected] Brittany Rogers General Operations Manager (434) 982-4816 [email protected] Charlottesville Radio Group, Charlottesville, Virginia, is administering the technical aspects of the radio network. Luke Neer Network Coordinator Charlottesville Radio Group (434) 230-2300 – office M-F 9:00 AM – 5:00 PM (434) 882-3945 - cell [email protected] Network Affiliate Relations Day to day, network communications along with formats and logs will be coordinated by Reid Dickerson. Affidavits will be sent out monthly by Virginia Sports Properties. Contact information listed below. They must be completed and returned to: Reid Dickerson [email protected] (434) 982-5632- office phone (434) 982-4788-office fax 2 CONNECTION INFORMATION Satellite delivery of Virginia Cavalier Football and Basketball broadcasts as well as the Football & Basketball Coach’s shows are being distributed to station affiliates via Westwood One XDS Receiver. Netcue assignments are as follows: Local Break: R05 Legal ID: R06 End of Broadcast: R07 You MUST schedule each broadcast individually into your Westwood One receiver. This is done via a web interface and may be done as far in advance as you wish. It is preferred that you do so before the “last minute.” You should have at least one person on your staff designated to do so, if not more than one person. If a scheduled broadcast is NOT THERE from the beginning when you go to feed it, the most likely cause is neglecting to program the receiver in advance. It may be best practice to confirm with your station’s designated staff person that the broadcast is indeed scheduled on your Westwood One receiver. Should you have feed related issues, Westwood One is best equipped to handle that. Their 24/7 number is (914) 908-3220. Should you have a content related problem; You may contact VSRN’s in-studio producer, Luke Neer at (434) 882-3945 or via the Virginia Sports Radio Network Studio Line at 877- 825-5882. Please be sure to notify us of any issues and the resolution accordingly. Emergency Contact Information VSRN Coordinator/Producer – Luke Neer: 434-882-3945 -Cell VA Sports Network Studio Line: 877-TALK-UVA 877-825-5882 WINA Sports Director – Jay James: 434-989-6488 -Cell CRG Operations Manager – Rick Daniels: 434-962-6198 -Cell Chief Engineer – CRG – Joe Fleming: 434-466-5816 -Cell VSP Contact– Reid Dickerson: 434-531-2726 -Cell 3 SCHEDULE CHANGES During the Football and Basketball seasons your station will be notified of changes in the broadcast schedule by one of the following methods: 1. Reid Dickerson will send the information to your station by email for those changes that can be handled during the normal business day. It is important that you keep us notified of any change to your email address during the Football and Basketball seasons. 2. For changes that are given to us with little advance warning, we will put the information out via satellite during a 30-minute period prior to the regular broadcast. AFFILIATE WEBSITE Affiliates can download logs, affidavits, post-game audio, Cavalier Minutes, promos, and other special content by visiting the Virginia Sports Radio Network website at http://www.wina.com/vsrn . The site is updated regularly. 4 FOOTBALL SCHEDULE Date Day Opponent Location Game Time Broadcast Time/Net Join September 1 Sat Richmond Charlottesville, VA 6:00 p.m. 5:00 p.m. September 8 Sat Indiana Bloomington, IN 7:30 p.m. 6:30 p.m. September 15 Sat Ohio Charlottesville, VA 3:00 p.m. 2:00 p.m. September 22 Sat Louisville Charlottesville, VA TBA TBA September 29 Sat NC State Raleigh, NC TBA TBA October 13 Sat Miami Charlottesville, VA TBA TBA October 20 Sat Duke Durham, NC TBA TBA October 27 Sat UNC Charlottesville, VA TBA TBA November 2 Fri Pitt Charlottesville, VA 7:30 p.m. 6:30 p.m. November 10 Sat Liberty Charlottesville,VA TBA TBA November 17 Sat Georgia Tech Atlanta, GA TBA TBA November 23 Sat Virginia Tech Blacksburg, VA TBA TBA **all affiliates will be notified of game times as they are scheduled. “COACH’S CORNER WITH BRONCO MENDENHALL” SCHEDULE – ALL SHOWS TUESDAY FROM 7-8 PM w the below exceptions (*) August 28th September 4th September 11th September 18th September 25th October 2nd October 19th October 16th October 23rd October 30th *November 5th or 7th TBD November 13th November 20th *November 26th (Monday) 5 2018-2019 Men’s Basketball Schedule To Be Released “COACH’S CORNER WITH TONY BENNETT” SCHEDULE – To Be Released with Basketball Schedule (Will be held On Monday nights barring game/travel conflicts) CAVALIER MINUTE This one minute programming piece featuring a UVA student-athlete or team is updated daily Monday through Friday throughout the academic calendar. It will be available for affiliates to use starting Monday August 28th and will conclude on Friday, April 26, 2019. Affiliates can download the piece by visiting the affiliate website at www.wina.com/vsrn. The Cavalier Minute will be updated daily on the site by no later than 4 am each day. 6 BROADCAST PROCEDURES BEFORE THE GAME Beginning one hour before the NETWORK JOIN TIME, we will feed Guns and Roses Sweet Child of Mine down the network via satellite. This is to make sure you are receiving something over the network and allow your board operator to verify signal quality. In the past, we have provided a countdown to broadcast. Due to the nature of precision with satellite services, this is no longer required. When there is NOT a broadcast, your XDS satellite receiver may switch to other sources as designated by your station. You should no longer expect to hear WWWV playing at non- games times. COMMERCIAL BREAKS Affiliates are expected to carry ALL Network commercial breaks. Formats for football games and coach’s shows are attached to the end of this manual. Any changes to the format and any updates will be posted on the affiliate website www.wina.com/vsrn STATION LINERS There is time for affiliates to air a ten (10) second local station liner at the end of every break throughout the game. REJOINS/BUMPER MUSIC The Network will insert roughly five (5) seconds of rejoin music following the previously mentioned ‘station liner’ before returning to pre-game and post-game content. EXTRA BREAKS All extra breaks will be NETWORK breaks and sixty (60) seconds with a ten (10) second network id. This will be the policy for overtime as well. STATION IDENTIFICATION The Virginia Sports Radio Network will call for station Top of Hour Legal ID breaks between :55-:05 as play allows. AUTOMATION - There will be automation offered on all Network programming beginning with first coach’s show. Any questions about automation should be emailed to Luke Neer. FORMATS Formats are included below. They include Football, The Coach’s Corner (Both Bronco Mendenhall and Tony Bennett), Women’s Basketball, and Men’s Basketball The Coach’s Corner with Bronco Mendenhall and The Coach’s Corner with Tony Bennett show formats are identical. 7 The Virginia Farm Bureau Insurance Coach’s Corner With Bronco Mendenhall - 2018 September Air Date: ______________ EXACT TIME 7:06p.m. OPENING BILLBOARDS (Presented by Virginia Farm Bureau) (All sponsors listed) ____________ 7:07p.m. Segment 1: Welcome: 1) Dave does open and welcomes Coach 2) Mention of taking e-mail, read weekly trivia question (e-mail) 3) Coach’s Opening Comments 4) Recap of Game 5) Read Trivia Question for the Show. 6) Ask Dave E-mails 7) Live Reads (A-B) 7:19p.m. (1) :90 Network ____________ :10 Network ID :90 Local ____________ :10 Local Station ID 7:22p.m. Segment 2: 1) Ask Dave E-mails, Dave hits Trivia question again (e-mail) 2) Twitter Questions 3) audience questions 4) Young audience member question, pre-selected from group on-site 5) Dave prepared to fill with Coach 6) Live Reads 7) Go to break by plugging student-athlete guest 7:30p.m. (2) :90 Network ____________ :10 Network ID :90Local ____________ :10 Local Station ID 7:33p.m. Segment 3: 1) Student-athlete guest interview 2) Introduction of student-athlete guest by Coach, 3) Ask Dave E-mail questions 4) Live Reads 7:41p.m. (3) :90 Network ____________ :10 Network ID :90 Local ____________ :10 Local Station ID 8 7:44p.m. Segment 4: 1) Survey Questions with Dave and Student Athlete 2) Around the ACC/Top 25/State (Depending on Time) 3) Live Reads 7:50p.m. (4) :90 Network ____________ :10 Network ID :90 Local ____________ :10 Local Station ID 7:53p.m. Segment 5: 1) Preview of upcoming game, Scouting Report 2) Closing Comments 3) Trivia Winner (e-mail) 4) Live Read 7:59:20p.m. CLOSING BILLBOARDS (Presented by Virginia Farm Bureau) (All sponsors listed) 7:59:30p.m. Sign-off I certify that radio station __________________ in ___________________ (city) broadcast all network commercials as specified in the above program for the following dates: August 28, 2018 September 4, 2018 September 11, 2018 September 18, 2018 September 25, 2018 By: __________________ Title: _________________ State: ________________ County: _______________ Subscribed and sworn to me before this ______ day of _________________ , 2017. Notary Signature: ____________________ Return this affidavit/format at the end of the broadcast month to: [email protected] or Virginia Sports Properties, Attn: Reid Dickerson P.O. Box 400857, Charlottesville, Virginia 22904-4857 9 VIRGINIA SPORTS RADIO NETWORK - COMMERCIAL LOG 2018 VIRGINIA FOOTBALL Virginia vs.
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