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Request for Proposals County of Bergen Department of Planning & Engineering REQUEST FOR PROPOSALS C-21-002 PROFESSIONAL ENGINEERING SERVICES FOR THE PRELIMINARY ENGINEERING PHASE FOR THE REPLACEMENT OF THE EAST ANDERSON STREET/CEDAR LANE BRIDGE OVER THE HACKENSACK RIVER IN THE CITY OF HACKENSACK & TOWNSHIP OF TEANECK, BERGEN COUNTY, NEW JERSEY JANUARY 2021 Joseph A. Femia, P.E. Director and County Engineer Bergen County Department of Planning & Engineering TABLE OF CONTENTS Page No. CONFIDENTIALITY CLAUSE ...........................................................................................3 NOTICE OF REQUEST FOR PROPOSALS .......................................................................4 I. PROJECT DESCRIPTION ………………………………………………………….. 6 LOCATION MAP ………………………………………………………… ...............11 STRAIGHT LINE DIAGRAM ………………………………………………............12 II. SCOPE OF WORK …………………………………………………………………. .13 III. REQUEST FOR QUALIFICATIONS……………………….……..………….……. 14 IV. SCHEDULE …………………………………………………………………………. 34 V. STAFFING PLANS …………………………………………………………………. 34 VI. ESBE REQUIREMENT …………………………………………………………. .....35 VII. COST PROPOSAL ……………………………………………………………... .......35 VIII. PERFORMANCE EVALUATION .............................................................................36 IX. PERMISSION TO PUBLISH AND/OR PUBLICIZE FINDINGS ……………. .......36 PROPOSAL CHECKLIST ………………………………………………………... ...37 NEW JERSEY BUSINESS REGISTRATION REQUIREMENTS………………….38 NON-CONSTRUCTION (WITH SAMPLE) ……………………………………..…39 SIGNATURE PAGE ……………………………………………………………… ...40 PROPOSAL EVALUATION CRITERIA………………………………………….. ..41 PROPOSAL EVALUATION FORM ……………………………………………….. 43 SAMPLE PROJECT COST AND WORK HOUR PROPOSAL FORM .....................44 SAMPLE PROFESSIONAL SERVICES AGREEMENT ...........................................45 EXHIBITS ………………………………………………………………………………....74 Exhibit A: Value Engineering Summary Report Template. Exhibit B: Value Engineering Smart Solutions Workshop Report Template. Exhibit C: Local Concept Development Study for the East Anderson Street/Cedar Lane Bridge over the Hackensack River, City of Hackensack and Township of Teaneck (ELECTRONIC FORMAT ONLY). Exhibit D: Executive Order No. 142 Exhibit E: NJDOT Consultant Goal Compliance Reporting CONFIDENTIALITY CLAUSE ALL RECIPIENTS OF THIS RFP DOCUMENT AND ATTACHMENTS ARE INFORMED THAT ALL DOCUMENTS ARE TO BE SOLELY USED BY THE RECIPIENT FOR DEVELOPMENT OF THEIR PROPOSAL SUBMISSION TO BERGEN COUNTY. THE RECIPIENT IS PROHIBITED FROM USING DOCUMENTS FOR ANY OTHER PURPOSE INCLUDING BUT NOT LIMITED TO: ANY DISTRIBUTION OUTSIDE OF YOUR FIRM OR SUB-CONSULTANTS’ FIRMS; PUBLIC ADVERTISEMENT OR DISTRIBUTION; POSTING ON ANY INTERNET WEBSITE; OR USE IN ANY ADVERTISEMENT FOR THE FIRM. USE FOR ANY PURPOSE OTHER THAN THE PREPARATION OF YOUR PROPOSAL IS STRICTLY PROHIBITED. 3 East Anderson Street/Cedar Lane Bridge Preliminary Engineering RFP COUNTY OF BERGEN, STATE OF NEW JERSEY NOTICE OF REQUEST FOR PROPOSALS Notice is hereby given that the County of Bergen is requesting proposals and qualifications from consultants interested in providing professional engineering services for C-21-002 Preliminary Engineering for the East Anderson Street/Cedar Lane Bridge Replacement in the City of Hackensack and Township of Teaneck, Bergen County, New Jersey. Proposals for the project must be submitted in a concealed electronic proposal and must include the following: • Consultant’s qualifications listing similar projects designed, technical experience & staffing; • Consultants are to submit all proposals electronically through the County of Bergen’s portal which may be accessed by www.bergenbids.com • A password protected cost proposal, password will be held by the consultant unless asked Sealed electronic proposals shall be submitted electronically through the County of Bergen’s Bonfire Procurement hub which can be accessed at www.bergenbids.com no later than 12:00 P.M., prevailing time, on February 12th, 2021. Interested consultants which consider themselves qualified for the anticipated work shall have expertise in the areas of roadway, bridge, and traffic design. Responses to this “Notice of RFP” will be rated based on the following criteria: Qualifications/ Experience of Firm in Similar Work, Qualifications/ Experience/ Ability of Key Personnel, Understanding of Scope of Work and Project Needs, Technical Approach, Project Schedule, Experience of Firm in Bergen County/NJDOT/FHWA Procedures, and Presentation of Proposal. Interested consultants are invited to obtain the “Request for Proposals” documentation and supplemental electronic files free of charge at www.bergenbids.com, questions shall be submitted through the Bonfire platform and responded to accordingly. Interested consultants are informed that this is a federally funded project. The contract, if awarded, is subject to all pertinent federal, state and local laws, rules and regulations. Applicable regulations include, but are not necessarily limited to, Emerging Small Business Enterprise (ESBE) participation. The ESBE participation requirement for the project is minimum 13.23% of the total project cost. It is suggested that the Consultant visit the site of the study area to make a personal inspection in order to ascertain the extent of the Preliminary Engineering Services. The Consultant shall indicate particular observations and insights regarding the site visit. Request for Information (RFI) Deadline: All RFI’s must be submitted electronically through Bonfire no later than 12:00 P.M. on 3/05/2021. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.2, et seq., and as such, contractors are exempt from the limitations on making political contributions under that law. Further, for that reason, as well as language in the New Jersey’s Annual Appropriations Act, refusal to disclose campaign contributions otherwise required by N.J.S.A. 19:44A-20.2 et seq. and 19:44A-20.25 et seq., will not adversely affect your consideration for award. Respondents to this “Notice of RFP” are also required to comply with N.J.S.A. 10:5-31, et seq. (N.J.A.C. 17:27) (Equal Employment Opportunity), N.J.S.A. 52:32-44, et seq. (New Jersey Business Registration). 4 East Anderson Street/Cedar Lane Bridge Preliminary Engineering RFP Completeness of Proposals. Selection and award will be based on the proposer’s proposal and other items outlined in this RFP. Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested. Information or materials presented by proposers outside the formal response or subsequent discussion may not be considered. Opportunity for Discussion and/or Oral Presentation/Product Demonstration. After receipt of all proposals and prior to the determination of the award, the County may initiate discussions with one or more proposers should clarification be necessary. Proposers may also be required to make an oral presentation and/or product demonstration to clarify their RFP response or to further define their offer. In either case, proposers should be prepared to send qualified personnel to Bergen County to discuss technical and contractual aspects of the proposal. Oral presentations/demonstrations, if requested, shall be at the proposer’s expense. Evaluation Committee Recommendation for Contract Award. The evaluation committee will provide a written recommendation for contract award to the procurement officer that contains the scores, justification and rationale for its decision. The procurement officer will review the recommendation to ensure its compliance with the RFP process and criteria before concurring in the evaluation committee’s recommendation. Request for Documents Notice. Upon concurrence with the evaluation committee’s recommendation for contract award, the procurement officer will issue a “Request for Documents Notice” to the highest scoring proposer to obtain the required insurance documents, contract performance security, and any other necessary documents. Receipt of the “Request for Documents Notice” does not constitute a contract and no work may begin until a contract signed by all parties is in place. Contract Award. Contract award, if any, will be made to the highest scoring proposer who provides all required documents. A formal contract incorporating this RFP, including all necessary attachments, and the selected proposal, will be executed by all parties. County’s Rights Reserved. While the County has every intention to award a contract as a result of this RFP, issuance of the RFP in no way constitutes a commitment by the County to award and execute a contract. Upon a determination that such action would be in its best interest, the County, in its sole discretion, reserves the right to cancel or terminate this RFP; reject any or all proposals received in response to this RFP; waive any undesirable, inconsequential, or inconsistent provisions of this RFP which would not have significant impact on any proposal; not award if it is in the best interest of the County not to proceed with contract execution; or if awarded, terminate any contract if the County determines adequate funds are not available. 5 East Anderson Street/Cedar Lane Bridge Preliminary Engineering RFP I. PROJECT DESCRIPTION The County of Bergen, through a federally funded Local Capital Project Delivery (LCPD) Program administered by North Jersey Transportation Planning Authority (NJTPA), has, in close cooperation with New Jersey Department of Transportation (NJDOT) Local Aid
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