Village of Haines Junction Regular Council Meeting 7:00 p.m. March 24, 2021 via Zoom
In order to comply with territorial regulations to reduce the risk of COVID-19 virus transmission, Council Chambers is closed to the public, who are invited to attend through Zoom web or teleconferencing (Meeting ID 867 634 7100). Please visit the Village website (www.hainesjunctionyukon.com) or call the Village Office (634-7100) for instructions.
AGENDA 1. Call to Order
2. Acknowledgement of Champagne and Aishihik First Nations Traditional Territory
3. Adoption of Agenda
4. Declaration of Pecuniary Interest
5. Adoption of Minutes of Regular and Special Council Meetings a. Draft Council Minutes 2021-03-09
6. Proclamations
7. Delegations
8. Public Hearings and Public Input Sessions
9. Old Business a. RTC re Lions Club Request that Liability Insurance be $1,000,000 b. RTC re Surplus Sale 2021-1 c. RTC re Small Room Policy d. RTC re Pelly Crossing Pool Information e. RTC re Anti-Racism Resolution – Association of Yukon Communities Annual General Meeting
10. New Business a. Accounts Payable to March 24, 2021 b. RTC re Tax Lien Summary c. RTC re Community Services Wildland Fire Support Letter d. RTC re Yukon Election All-Candidate Forum
11. Bylaws – Reports, Readings and Adoption a. Bylaw #378-21, Consolidated Fees Bylaw Amendment No. Three (3) Schedule 14 Equipment Rental and Sanding Fees – Second Reading b. Bylaw #379-21, 2021 Property Taxation Levy Bylaw – Third Reading and Adoption c. Bylaw #380-21, 2021 Operating and Capital/Projects Budgets Bylaw – Third Reading and Adoption d. Bylaw #381-21, Consolidated Municipal Fees Bylaw Amendment No. Four (4) Schedule 11 St. Elias Convention Centre Fees – RTC and First and Second Reading e. Bylaw #382-21, Official Community Plan Bylaw – RTC and First Reading (draft Official Community Plan attached separately)
12. Correspondence a. Dave Weir re New Pool in Haines Junction b. National Resources Canada re 2019 Polar Continental Shelf Program Science Report c. YG Forest Management Branch re Notification, Fuelwood Permit Authorization d. Julie Bauer re Composting in the Community of Haines Junction, March 2021 e. Yukon Liberal Party Candidate Luke Campbell re Territorial Election Discussion Request f. Ben Campbell, YG Community Services Senior Project Manager, re Future Haines Junction Development Areas – Funding Contribution g. Associate Professor Douglas A. Clark, University of Saskatchewan, re Wastewater Sampling Request for COVID-19 Research
13. Council Reports and Notice of Motions a. Councillor Charlebois re Request to Waive Remuneration Deduction
14. Questions from the Public
15. Motion to Close Meeting to the Public
16. Adjournment
The next Regular Council Meeting will take place at 7:00 p.m. on April 14, 2021, via Zoom.
The Village of Haines Junction respectfully acknowledges that we are situated on the Traditional Territory of the Champagne and Aishihik First Nations. Report to Council Village of Haines Junction March 24, 2021
RE: LIONS CLUB REQUEST THAT LIABLITY INSURANCE BE $1,000,000
That Council review this report and adopt a resolution approving the Lions Club request that the liability insurance requirement be reduced to $1,000,000 from $2,000,000. Resolution Resolved by the Council of the Village of Haines Junction that the liability insurance requirement in the sub-lease agreement between the Village of Haines Junction and the St. Elias Lions Club be reduced to $1,000,000. Background: The Village has been working with the Lions Club on drafting a suitable sub-lease holder agreement. Lions have requested that the sub-lease holder agreement requirement for $2,000,000 in Liability Insurance be reduced to $1,000,000. The Lions have explained that their coverage provided by Lions Club International is $1,000,000 and they would have to pay between $800 - $1,500 in annual premium to obtain the additional insurance. Current Status: Staff have consulted with our insurer and have been advised that acceding to the request would simply mean that the Village Liability Insurance would be triggered if an event occurred that required coverage more than $1 million. Conclusion: Council by reviewing this report and adopting a resolution supporting the St. Elias Lions Club request to provide less liability insurance will fulfill Council’s oversight role in this matter.
Prepared by
Dan Rodin Chief Administrative Officer
St. Elias Lions Club Box 5381 Haines Junction, YT. YOBILO
March 1, 2021
Mayor & Council Villageof Haines Junction Box 5339 Haines Junction, Y.T.
Re: VHJ’srequest for Lions to obtain $2,000,000.00 LiabilityInsurance Coverage for ‘Multi-use area’.
Dear Mayor & Council: As part of Lions Clubs International, our Lions Clubis covered by $1,000,000.00 for LiabilityInsurance. In checking into the cost of obtaining the additional $1,000,000.00 of coverage requested by you, we have been given estimates of between $800.00 to $1,500.00 annually. As we have mentioned in previous conversation, the purpose of trying to operate these grounds is to have an avenue to fund-raise for our club. To have a financial annual commitment of this size would mean that we would not be able to support as many of the events we presently do. Having any type of ‘over-head’ for our club, definitely defeats the purpose of our existence. As we have also mentioned, all of our fund-raising goes back into our community. As a reminder, our club presently sponsors the ‘Driver’sEducation Course’, 2 - $1,000.00 Bursaries at our School, the Libraryand a number of other requests and charities. In light of all this, we are asking that Mayor and Council accept $1,000,000,00 LiabilityInsurance coverage for these grounds instead of the $2,000,000.00 you requested. Mayor and Council have been supportive of the Lions Club in previous arrangements and we are asking for this support from you.
Sincerely and thank you for your consideration,
Bruce Tomlin President, St. Elias Lions Club ip*1i
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Report to Council Village of Haines Junction Open Meeting March 24, 2021
RE: Surplus Sale 2021-1
Recommendation
That Administration proceed with the public opening of the bids for Surplus Sale 2021-1 and that Council adopt the following resolution:
THAT the assets from the tendering process for Surplus Sale 2021-1 be awarded to the highest bidders. Background The Village of Haines Junction originally accepted bids for Surplus Sale 2021-1 from February 17, 2021 to March 10, 2021. Given that no Regular Council Meeting was held on March 10, 2021, the deadline was extended to 4:00 p.m. on March 24, 2021.
Policy requires that the tenders be opened at a Special Council Meeting or at the next scheduled and open Council Meeting subsequent the date that tenders closed. A Tender Opening Process was approved by Council on June 24, 2020.
Current Status The tender process will close at 4:00 p.m. on March 24, 2021, and the bids will be available to be opened at the Council Meeting at 7:00 p.m. that evening. Attachments • Surplus Sale 2021-1 Notice (Extended Deadline) Conclusion Council, by proceeding with the Tender Opening Process for Surplus Sale 2021-1 will complete the process of disposing of the ninth group of assets selected for disposition.
Prepared by
Noelle Palmer Corporate Administrator
Page 1 of 1 Village of Haines Junction Surplus Sale 2021-1 EXTENDED DEADLINE!
• 1995 Brown Ford F150
• 2000 White Ford F250
The Village of Haines Junction is inviting bids for the above-listed surplus sale items. All items are available for viewing in the Public Works Yard at 108 Fireweed Street. If you wish to inspect the items more closely, please contact the Village Office at 634-7100 to arrange a viewing. Photos are also included in the bid package. Interested bidders can download a Surplus Sale 2021-1 Bid Package from the Village website (www.hainesjunctionyukon.com) or request that a bid package be mailed, emailed or faxed to them by contacting the Village Office at 634-7100. The bid closing date is Wednesday, March 24, 2021, at 4:00 p.m. The highest price or any price will not necessarily be accepted. Posted March 4, 2021 Report to Council Village of Haines Junction March 24, 2021
RE: ST. ELIAS CONVENTION CENTRE SMALL ROOM RENTAL
Recommendation: That Council review this report and the related policy, amend the policy as required, and then by resolution adopt the policy. Reason for Report At the January 27, 2021 Council Meeting, Council discussed a Haines Junction resident Registered Massage Therapist’s request that she be allowed to rent the small room used by the physiotherapist and the osteopath (the “Small Room”) for multiple days each week. Council directed staff to prepare a report for the February 10, 2021, Council Meeting. At the February 10, 2021 Council Meeting staff was directed to prepare a Policy regarding the use of the room. Background: About five (5) years ago the room was used for storage. It was emptied and shortly thereafter it was made available to a physiotherapist who wanted to provide intermittent service to Haines Junction. Subsequently, an osteopath and a pelvic health physiotherapist also requested to use the room. These practitioners were required to provide documentation showing that they were registered or certified paramedical practitioners. The room is also being used by: Service Canada, Training Trust Fund (Dept. Education), a Church, Chamber of Commerce, and groups which book the entire convention centre. An informal policy has been developed which was based on Council decisions to refuse to rent Village facilities to private businesses on an on-going basis. There was never a clear definition of what was meant by on-going basis and its interpretation and application was left to the discretion of staff. Example of business which have been allowed to use the room are: - 14 Acre Farm for a short-term incubation period. Example of business which were not allowed to use the room are: - A contractor wanted to use the space as his office while doing consulting work for CAFN. Current Status: The attached Policy has been prepared for Council review and approval. Staff have determined that some practitioners may be required to obtain an approved Application of Health Approval document (attached).
Conclusion: Council, by reviewing and amending the attached Policy as necessary and then approving it, will provide guidelines to staff when renting the room to interested parties.
Prepared by
Dan Rodin Chief Administrative Officer
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Village of Haines Junction Small Room Policy Policy #34 – 21
Objective: This policy defines the rental regulation for the Small Room which is the room facing the arena on the ground floor of the St. Elias Convention Centre. The policy and procedures will: a) Reflect current practice with health service providers and other users; b) Not compete with local businesses which may from time-to-time have office space available for rent; c) Limit the number of days per week a user may use the room; d) Limit the number of months in advance that the room may be booked; e) Set the rental fee for rental for health service providers and other users of the room; f) Require health service providers to tidy and sanitize the room after use; g) Make it the responsibility of the health service providers to obtain an approved Application for Health Approval document (example attached), if required; h) Define Wellness Practitioners as being health service providers that are registered/certified by a territorial, provincial, or nationally recognized association; and, i) Recognize that being able to rent the room is a privilege being extended to heath service providers by the community of Haines Junction to support community health.
Adopted by Resolution …………… on the ……… day of …………, 2021.
______Dan Rodin, Chief Administrative Officer
Small Room Policy Procedures
1. Renters
a) The room will be made available primarily to wellness practitioners and groups booking the entire convention centre. b) Wellness practitioners are defined as individuals who are certified or registered with a territorial, provincial, or national organization.
2. Booking - Wellness Practitioners
a) The maximum number of days per week that each wellness practitioner may book the room is two (2) days per week. b) Wellness practitioners may book the room up to six (6) weeks in advance from the date of the booking. c) Booking may be done in person or by email. d) Bookings will only be considered made upon the execution of a Facility Rental Agreement by the renter.
3. Bookings - Other Users
a) Preference will be given to groups booking the entire convention centre. b) Businesses not providing health services will be required to demonstrate that they have been unable to obtain alternative accommodation. c) Bookings will ordinarily be for a maximum of two (2) days per week, for up to three (3) months. d) Groups using the entire facilities may book the room for a longer period of time and may reserve the Small Room when booking the rest of the convention centre.
4. Room Booking Cancellations
a) It is recognized that a booking may be cancelled due to emergent situations such as bad weather or personal tragedy. In these situations, it is expected that the Village will be notified by phone or email. b) At the discretion of the Chief Administrative Officer or designate, in situations where there is a perceived pattern of last-minute cancellations or the renter not showing up to use the room, the Chief Administrative Officer or designate may withdraw the privilege of being able to book the room for a period of six (6) weeks.
5. Room Rental Fee
a) The rental fee will be set in the Village of Haines Junction Consolidated Fees Bylaw 343-19 as amended from time to time. b) There will be a separate room rental fee for wellness practitioners.
c) The rental fee must be paid within thirty days of the invoice being issued. If not paid, other bookings will not be allowed.
6. Yukon Application for Health Approval
a) If required by regulation, it will be the responsibility of the renter to ensure that the Application for Health Approval is obtained by the renter.
Yukon YG(6616E0)F1 U Operator Signature NEW: Conditions Facility EHO OFFICE Sewage Water BUSINESS FACILITY
of Days o O Legal Email Mailing TYPE Legal Facility Facility Email Mailing Specify pmduction/manufactuhng floor/site operation: Low —. High Food name: and business business source: OF type: U site name address risk/non-PHF address product(s): r1sWPHF name disposal: USE of 06/2018 or hours FACILITY New INFORMATION plan for operator address INFORMATION ______beverage ONLY (print): operation: facility name owner attached U U U C C ______Well Municipal Year Large Seasonal (detailed U C U Meal round O O O public New Child Family N/A Snacks Full diagmm Care (list sewer program operation location drinking care months day facility to only include centre home U water of Onsite U location operation): Community: New system U U 0 U U C sewage of Other Ear/body Laser Health Hair Esthetics/nails ownership hand City/town Phone Phone services wash hair (specify): spa, disposal APPLICATION Name: U ______EHO piercing sinks, removal Personal Approved saunatsteam signature: cleam’ng ______system Proposed AMENDMENT: services sinks, by Postal EHO bath washmonm, U U C opening code Tattoo Tanning Massage FOR Operator/manager Fax Postal Work Approval equipment Date: date: HEALTH 0 code area: Update
U Type USociety o U U (select ______date: Other Corporation Sole Partnership U details, U ______of Bed Additional Breakfast one) provided to ownership proprietorship ______APPROVAL and and information surface breakfast only meals flnhes) Report to Council Village of Haines Junction March 24, 2021
RE: PELLY CROSSING POOL INFORMATION
That Council review this report, file this report for information purposes and if necessary, provide direction to staff by Council Resolution. Resolution Resolved by the Council of the Village of Haines Junction that the report titled Pelly Crossing Pool Information be received and filed for information purposes. Background: Council directed staff to obtain some information on the recently tendered Pelly Greenhouse Pool. Current Status: Staff contacted Community Services and was provided with a link to the drawings issued with tender. The pool has three lanes, no wading pool, sauna, hot tub or small rooms for activities or offices. It does have a small residential area to accommodate seasonal lifeguard staff. Staff was also told: • The Pelly pool is setup as a seasonal facility and operation is similar to the other municipal pools. End of May opening through August. • The consultant team provided an amortized O&M rate table broken down in terms of 5 years. The total annual costs based on this data is $94,424 (O&M being $79,782 and energy costs being $14,642). Please keep in mind these costs would apply to approximately 3 months of use with the remainder being minimal energy use during seasonal shutdown as required to keep mechanical areas from freezing. • The Pelly pool replacement was tendered and closed in February. Low bid price at the time of closing was $7.64m which is significantly over our approved, all-in ICIP approved budget of $7m. • Construction was intended to start this spring with a completion for next swimming season 2022. Conclusion: Council by reviewing this report and adopting a resolution receiving and filing this report will provide information to the community on what a bare-bones summer season pool would cost to build and operate.
Prepared by
Dan Rodin Chief Administrative Officer
Report to Council Village of Haines Junction March 24, 2021
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Page 4 of 4
Report to Council Village of Haines Junction March 24, 2021
RE: ANTI-RACISM RESOLUTION - ASSOCIATION OF YUKON COMMUNTIES ANNUAL GENERAL MEETING.
Recommendation: That Council review this report and, if deemed desirable, adopt a resolution which supports the attached Appendix “A” Anti-Racism Resolution as well as directs staff to send a letter advising the Resolution initiators of the Village of Haines Junction’s support. Resolution Resolved by the Council of the Village of Haines Junction, that the Village supports the Appendix “A” Anti-racism Resolution and that staff be directed to inform the Resolution initiators of same. Background: Council was given report at the March 10, 2021 Council Meeting advising that The Association of Yukon Communities is requesting resolutions be prepared for the upcoming Annual General Meeting. Councillor Johnston advised that an Anti-Racism Resolution had been prepared. Current Status: The Village has been advised that the promulgators of the Resolution are seeking support from municipal councils. The Village has been told that the Resolution is in draft form and Council is invited to suggest changes. Attached is the Resolution and briefing note. Conclusion: Council by reviewing this report and either adopting a resolution supporting the attached Resolution or receiving and filing this report will fulfill Council’s oversight role in this matter.
Prepared by
Dan Rodin Chief Administrative Officer
Appendix “A” Anti-Racism Resolution
TITLE: Anti-racism Leadership in Yukon communities
WHEREAS the Yukon’s history has been profoundly shaped by colonial occupations of Indigenous lands and the intense disruptions to Indigenous cultures and ways of life that followed; and
WHEREAS black, Indigenous, and people of colour have experienced racism and discrimination throughout the Yukon’s history, and continue to experience it today; and
WHEREAS racism and discrimination divide, threaten, and bring shame to our communities;
WHEREAS the strength and beauty of Yukon communities lies in diversity, inclusivity, and generosity of spirit; and
WHEREAS the Yukon’s elected municipal officials are lawmakers and civic leaders whose responsibilities include fostering equity and respect for all citizens; and
WHEREAS the first step toward municipal action on reconciliation and racism requires that municipalities acknowledge and seek to better understand these issues.
THEREFORE, BE IT RESOLVED
THAT the Association of Yukon Communities (AYC) shall provide funds on an annual basis for member education and training in anti-racism, intercultural competency, Yukon First Nations heritage, human rights, and/or other topics that enable us to better promote equitable and anti-racist communities; and
THAT that Association of Yukon Communities shall seek external funds, when necessary, to supplement such education and training for its members; and
BE IT FURTHER RESOLVED that AYC strongly encourages its members to: • Provide such education and training for the elected officials, staff, and volunteers that represent their respective communities; and • Conduct a review of their bylaws and policies with an anti-racism and gender-based analysis and lens; and • Explore other actions to build equitable and anti-racist communities.
------Briefing Note
Issue
As community leaders, elected municipal officials have an important role to play in fostering diversity and inclusion, and a responsibility to recognize and address racism and discrimination.
Presently, many municipalities do not have the knowledge, tools or capacity to address issues of racism and discrimination in their organizations and communities - issues that can significantly impact their employees' and residents' quality of life. It is in the common interest of municipal leaders and staff to
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acknowledge the impacts of racism and discrimination on workplace culture and community spirit, and identify opportunities to better understand and address these challenges.
As the united voice for Yukon municipalities, the Association of Yukon Communities (AYC) can support members’ efforts to make their communities more inclusive and respectful.
Proposal
The Association of Yukon Communities should provide direct support to its members by allocating project funding in the next fiscal year for anti-racism training and education. This funding should be specific to training in areas that empower elected officials and staff to
1. Better understand the challenges of reconciliation, racism and discrimination; and
2. Learn about practical tools and opportunities to enhance diversity and inclusion in their municipal organizations and communities.
A preliminary analysis of anti-racism training courses indicates that each training course would cost between $75-$125 per participant for online, half-day training sessions. It is estimated that a budget of ~$8,000 would be sufficient to fund training for every elected municipal official and up to 4 staff members or municipal volunteers from each municipality.
Potential training courses include:
• Anti-Racism Workshop - Canadian Federation for Race Relations • Yukon First Nations 101 - Yukon University • etc.
FCM Resolution • FCM will begin a process to develop a comprehensive Equity and Anti-Racism Strategy, to ensure all levels of the organization, from our staff and management to the Board of Directors, Standing Committees and Forums, and Committee of the Whole, are equipped with the knowledge, skills and tools necessary to enable all facets of our work to contribute towards creating an equitable and racism free Canada. • · To advance our commitment on equity and anti-racism, FCM Board of Directors shall strike a committee on equity and anti-racism. The committee will produce a vision for why equity is critical to the organization and an action plan for Board actions to move this vision forward. This plan will include recommendations on a training and capacity building program on anti-racism and equity for the Board. Ultimately, this committee will support the board to:
• o Have an anti-racism lens that can support the development of new policies and activities internally and across Canadian municipalities • o Have systems to evaluate and measure success around FCM’s work to eliminate racism.. • o Be a Canadian leader in anti-racism work at a municipal level • • · FCM staff will work with Monumental to develop a staff Taskforce to review FCM’s internal and external (policies and research, advocacy, programs) work and develop and oversee initiatives at the staff level to support our vision.
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Municipal Accounts Payable to March 24, 2021
Cheque No. Name Amount Department Description Transfer Payroll Account #4305418 $ 24,832.73 Administration Net Pay - Pay Period 6 $ 5,332.61 Administration RRSP Contribution - Pay Period 6 $ 23,655.08 Administration Receiver General - March 2021 $ 582.33 $ 54,402.75 Administration Union Dues - March 2021
Transfer Visa $ 564.73 Administration Adobe, postage, lamination pouches, boxes, paper, stickers $ 731.60 Water and Sewer Water sampling, EOCP exams x 3 $ 3,102.47 Recreation Grant Skateboard safety equipment, hoverboards $ 908.51 Public Works Shovels, Rigging &H2S training, keys, safety gear, lights, propane $ 349.12 Landfill & Recycle Rigging training, $ 159.54 Arena Shovel, tissues, ice scraper, screwdriver, sawhorse $ 20.86 Convention Centre Bleach, soap $ 33.58 $ 5,870.41 Fire Department Batteries
26291 Yukon Workers Compensation Board $ 5,921.09 Various Remainder of 1st quarter payment of YCHSB annual fees
26292 Petty Cash - Noelle Palmer $ 1,060.85 Recycle Centre Recycle Centre Refunds: March 5 - 18, 2021
26293 Gaétan Cyr $ 362.97 Public Works Aerial Platform/Scissor Lift training travel expenses
26294 Billy Rondeau $ 122.65 Public Works Aerial Platform/Scissor Lift training travel expenses
26295 Ajax Steel Limited $ 370.05 Public Works Extension ladder
26296 Association of Yukon Communities $ 85.00 Administration Inter-Municipal Business Licence HJ-21-04*
26297 Atco Electric Yukon $ 7,032.07 Water and Sewer Electricity - March billing $ 12,155.33 Arena Electricity - March billing $ 270.23 Fire Department Electricity - March billing $ 67.17 Community Hall Electricity - March billing $ 835.12 Public Works Electricity - March billing $ 57.48 Pool Electricity - March billing $ 610.02 Administration Electricity - March billing $ 610.02 Convention Centre Electricity - March billing $ 295.32 Recycle Centre Electricity - March billing $ 3,042.35 $ 24,975.11 Roads and Streets Electricity - March billing
26298 Bell Mobility $ 36.80 Landfill Cell phones - March billing $ 73.75 Public Works Cell phones - March billing $ 78.00 Water and Sewer Cell phones - March billing $ 25.00 Arena Cell phones - March billing $ 11.13 $ 224.68 GST Cell phones - March billing
* Denotes an item not directly funded by the Village **Grant funded Municipal Accounts Payable to March 24, 2021
26299 Big Bud Contracting $ 1,748.25 Recycle Centre Recycle pickup for the month of February
26300 Black Press Media $ 1,155.37 Capital RFB/T Arena Furnace and Insulation Upgrade ads
26301 CAFN Youth Programs $ 253.00 Arena Restart Funds: reimbursement of 2021 skating fees
26302 Christine Drinnan $ 50.00 Arena Restart Funds: reimbursement of skating passes
26303 Lia Fox $ 60.00 Mezzanine Restart Funds: reimbursement of rental fees for fitness classes $ 45.00 $ 105.00 Convention Centre Restart Funds: reimbursement of rental fees for fitness classes
26304 Government of Yukon $ 14,331.77 Administration 2020 property tax assessment service
26305 Haines Junction Minor Hockey Assoc. $ 2,217.50 Arena Restart Funds: reimbursement of ice rental fees $ 15.00 $ 2,232.50 Legislative 2021 Coach of the Year Award
26306 Integra Tire $ 142.07 Water and Sewer Propane for steamers
26307 Jacobs Industries Limited $ 373.28 Water and Sewer CO2
26308 Kilmarnock 1951 Ltd. $ 1,989.75 Recycle Centre Cash register for refunds
26309 Eric Land $ 40.00 Arena Restart Funds: reimbursement of skating pass
26310 Lidstone & Company $ 1,650.60 Capital Legal advice on RFP for landfill crawler-loader $ 651.00 $ 2,301.60 Administration Legal advice on land and IT issues
26311 Mack Built Contracting Inc. $ 315.00 Water and Sewer Thawing of frozen water line on private property
26312 Mile 1016 Pub $ 50.00 Administration Canada Day gift certificates $ 300.00 $ 350.00 Legislative Winter Holiday Event gift certificates
26313 NU Maintenance $ 850.50 Water and Sewer UMO2 standby coverage Febrauary 22 - March 1, 2021
26314 Office Supply Centre (2019) Ltd. $ 155.93 Recycle Centre Paper for cash register
26315 Marguerite Richard $ 810.00 Convention Centre Restart Funds: reimbursement of rental for local quilters
26316 Shaw Direct $ 65.09 Arena Satellite TV sports: March 10 - 31, 2021
* Denotes an item not directly funded by the Village **Grant funded Municipal Accounts Payable to March 24, 2021
26317 Source Motors $ 3,244.64 Arena Propane and heating fuel: February 2021 $ 1,812.71 Fire Department Heating fuel: February 2021 $ 1,990.23 Administration Heating fuel: February 2021 $ 1,990.23 Convention Centre Heating fuel: February 2021 $ 1,470.00 Administration Fuel tank rental: February 2021 $ 1,054.73 Recycle Centre Heating fuel: February 2021 $ 2,626.49 $ 14,189.03 Public Works Heating fuel: February 2021
26318 Total North Communications Ltd. $ 3,700.20 Capital New Fire Department repeater for radio communication
26319 Cassandra Wheeler $ 30.00 Arena Restart Funds: reimbursement of skating pass
26320 WSP Canada Inc. $ 2,463.30 Capital OCP and Zoning Bylaw consultant fees: February 2021
26321 Yukon Pump Ltd. $ 198.45 Capital Stop signs for Pine Lake Trail
26322 Yukon Service Supply Company $ 367.24 Water and Sewer Hypochlorite $ 367.24 $ 734.48 Water and Sewer Hypochlorite
Municipal Accounts Payable $ 138,583.90
Adopted on______Motion#______
Mayor______CAO______
* Denotes an item not directly funded by the Village **Grant funded Report to Council Village of Haines Junction March 24, 2021
RE: TAX LIEN SUMMARY
Recommendation That Council accept this report and attached tax lien summary for information. Background The Yukon Assessment and Taxation Act is the principal legal statute governing property taxation and assessment of fee-simple land in the Yukon. The Act delegates authority to municipalities to levy and collect taxes on lands within municipal boundaries and to apply the tax lien process against titled lands within their municipality for which property tax payments are in arrears. The property taxation year is a calendar year and property taxes are due and payable no later than July 2nd of the year in which they are levied (Note: pursuant to the Civil Emergency Measures Property Tax Relief (Covid-19) Order made under the Civil Emergency Measures Act, the property tax due date for 2020 was extended to September 2nd). Fee-simple properties for which taxes remain unpaid 6 months after this due date become subject to management under the tax lien process, which provides a means for tax authorities to collect unpaid taxes. The preparation of Form TL1 Tax Lien Summary is the first activity required in the process. The list is prepared annually by the Treasurer and a copy is forwarded to the Collector (Council) for information. This will be followed by the publication of the list in a Yukon newspaper and local postings which are used to notify fee-simple property owners that a tax lien will be filed against their property unless the arrears are paid within 60 days from the date of publication. Conclusion Council by reviewing this report will be exercising their oversight role as the taxing authority of the municipality.
Prepared by Reviewed by ______Donna Istchenko, Treasurer Dan Rodin, CAO
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Report to Council Village of Haines Junction March 24, 2021
RE: COMMUNITY SERVICES WILDLAND FIRE SUPPORT LETTER
Recommendation: That Council review this report and adopt a resolution supporting the application by Yukon Community Services Wildland Fire Management to obtain funding from the National Resource Canada Growing Canada’s Forest program. Resolution Resolved by the Council of the Village of Haines Junction that a letter of support for Yukon Community Services Wildland Fire Management’s application for funding from the National Resource Canada’s Forest program be written. Background: The Village has been contacted by Wildland Fire Management representative with a request that the Village of Haines Junction write a letter supporting an application for funding from the National Resource Canada’s Forest Program. The funding would be used to plant aspen trees. Analysis: A successful application would be beneficial to the Village of Haines Junction: 1. The Village would be supporting a national program that has been developed in response to climate change; 2. Planting aspen will contribute to the effectiveness of Fire Smart fuel treatments that have occurred within our region; and, 3. There is potentially an opportunity for employment of residents as well as the economic benefit of having more work occurring in our area. Conclusion: Council by reviewing this report and adopting a resolution in support of the Yukon Community Services Wildland fire Management application for funding from the National Resource Canada’s Forest Program will exercise their oversight role in this matter.
Prepared by
Dan Rodin Chief Administrative Officer
Report to Council Village of Haines Junction March 24, 2021
RE: YUKON ELECTION ALL-CANDIDATE FORUM
Recommendation: That Council review this report and, if deemed desirable, adopt a resolution directing staff to organize an All-Candidate Forum for the upcoming Yukon Territorial Election. Resolution Resolved by the Council of the Village of Haines Junction, that staff be directed to organize an All – Candidate Forum / Zoom Meeting for the upcoming Yukon Territorial Election. Background: The Yukon is having a territorial election. The Village has the capacity and experience to hold an All – Candidate Forum. All candidate meetings are a means by which Candidates can exchange their views on key election issues and possibly respond to questions from the audience. Current Status: Village staff are unaware of any other organization intending to host a forum. The idea of co-hosting a forum has been briefly discussed with a representative of Champagne and Aishihik First Nations. Conclusion: Council by reviewing this report and either adopting the proposed resolution or receiving and filing this report will fulfill Council’s oversight role in this matter.
Prepared by
Dan Rodin Chief Administrative Officer
Village of Haines Junction Bylaw No. 378-21 A Bylaw that amends the Consolidated Municipal Fees Bylaw No. 343-19 by Reducing the Administrative Fee and Adding Equipment Rental and Sanding Fees ______1. Whereas Section 248 of the Yukon Municipal Act provides that a Council, may by bylaw and to the extent of its jurisdiction, impose a municipal service charge;
2. Now Therefore, the Council of the Municipality of the Village of Haines Junction in Open Meeting Assembled, hereby Enacts as Follows:
3. Short Title This bylaw may be cited as Bylaw # 378-21 Consolidated Municipal Fees Bylaw Amendment No. Three (3) Administrative Fee and Equipment Rental and Sanding Fees.
4. Schedules of Fees Index Amendment
Add
SCHEDULE 14 ……………………………………………………………..……………..25 Bylaw Authorization #378-21 Equipment Rental and Sanding Fees
5. Schedule Eleven (11) Amendment
Delete
Administration Fees on Public Works contract services and asset sales. 20%
Add
Administration Fees on Public Works contract services 10% to a maximum amount of $250.00 on invoice issued.
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6. Schedule Fourteen (14) Amendment Add Attached Appendix “A” Schedule Fourteen (14) Equipment Rental and Sanding Fees 7. Repeal
• Repeal Equipment Rental Policy PW 001 – 93 • Repeal Council Resolution #347 – 93 • Repeal Council Resolution #166-96 8. Effective Date
This Bylaw will be effective upon adoption. 9. Readings Read a First time this 9th day of March, 2021.
Read a Second time this ____ day of _____, 2021.
Read a Third time and adopted this ______day of ______,2021.
______Thomas Eckervogt, Mayor Dan Rodin, C.A.O.
Page 2 of 3
Appendix “A”
SCHEDULE 14
Equipment Rental & Sanding Fees
Equipment & Operator Fee
Forklift Equipment Rate Equipment Rate Add Current for Work on for Work as Per UMO1 Hourly Municipal Contractor of Period Rate Step 4 Infrastructure Last Resort plus 25% Backhoe 77.00 140.00 Hour Yes Bucket Truck 65.00 75.00 Hour Yes Truck with either deck, dump box, snow plow, sander or roll off bin 90.00 120.00 HourYes Excavator 100.00 140.00 HourYes Forklift 40.00 65.00HourYes Honda Generator (2kw or less) 35.00 55.00Day No Honda Generator (2kw or more) 45.00 65.00Day No Loader 110.00 150.00 HourYes Electric Sump Pump 25.00 35.00Day No Gas Pump Honda 2" 45.00 65.00Day No mid size Tractor and deck mower 40.00 50.00HourYes Hydrostatic deck mower 35.00 45.00HourYes Large tractor and boom mower 100.00 120.00 HourYes Sewer Cleaner 100.00 150.00 HourYes Snake (hand) 20.00 35.00Day No Snake (power) 45.00 65.00DayIf Required Steamer 72.00 85.00HourYes Walk Behind Brush Cutter 35.00 45.00Hour No Sewer Camera 35.00 45.00HourIf required Magikist Potable Water Service Thawing tool 25.00 35.00HourIf required Packer (Jumping Jack) 60.00 75.00Day No Hammer Drill 40.00 50.00Day No Pin Finder (metal detector) 35.00 45.00Day No
Rounding When calculating the Equipment and Operator Fee, the The Equipment Rate Period and and UMO1 Hourly Rate Period will be rounded to the next half (.5) hour.
Sanding Fees Sanding Fees will be the Village cost of sand plus the cost of the equipment and operator supplied as Contractor of Last Resort
Mobilization The hourly fee will be charged from when the equipment leaves the public works yard or landfill. If the equipment must be loaded to be transported a flat fee of $100 will be charged
Security Deposit A security deposit may be required for rental of small equipment
Goods and Services Tax
GST will be added to each invoice.
Page 3 of 3
VILLAGE OF HAINES JUNCTION BYLAW #379-21 A Bylaw for the Village of Haines Junction to Levy Real Property Taxes for the Year 2021. WHEREAS, Sections 55 (2) of the Assessment and Taxation Act, being Chapter 13 of the Revised Statutes of the Yukon, 2002, states that each taxing authority other than the Commissioner in Executive Council shall, by bylaw made on or before April 15 in each year, levy taxes in accordance with this Act on all taxable real property that is in its jurisdiction; and,
WHEREAS, Section 55 (3) (c) of the Assessment and Taxation Act, being Chapter 13 of the Revised Statutes of the Yukon, 2002 states that a taxing authority may, in respect of taxes levied under this section, establish different classes of real property, and vary the tax rate according to the class of real property to be taxed; and,
WHEREAS, Sections 60 (1) of the Assessment and Taxation Act, being Chapter 13 of the Revised Statutes of the Yukon, 2002, states that except as provided by subsection (2), the minimum tax payable in any year under Section 55 is $100 in respect of the total assessed value of any real property under subsection 13(7); and,
WHEREAS, Sections 60 (2) of the Assessment and Taxation Act, being Chapter 13 of the Revised Statutes of the Yukon, 2002, states that a municipality may by bylaw provide for a different amount for the minimum tax payable under subsection (1) in respect of real property located in the municipality, and it may establish a minimum amount of tax for land on which there is no improvements that is different from the minimum amount of tax for other real property; and,
THEREFORE, the Council for the Municipality of the Village of Haines Junction, in open meeting duly assembled, ENACTS AS FOLLOWS:
Short Title 1. This Bylaw shall be cited as the 2021 Property Taxation Levy Bylaw Taxation Rates 2. There shall be levied upon all taxable real property in the Municipality of the Village of Haines Junction, a general tax rate established as follows:
a. A tax rate for the year 2021 shall be levied upon the assessed value of all taxable real property which is Residential, of 1.350 (one point three five zero) percent.
b. A tax rate for the year 2021 shall be levied upon the assessed value of all taxable real property which is Non-Residential, of 1.350 (one point three five zero) percent.
c. A tax rate for the year 2021 shall be levied upon the assessed value of all taxable real property which is Agricultural Limited, of 1.070 (one point zero seven zero) percent.
d. A tax rate for the year 2021 shall be levied upon the assessed value of all taxable real property which is Agricultural General, of 0.570 (zero point five seven zero) percent.
Minimum Tax Levy 3. A minimum of $350.00 (three hundred fifty dollars) shall be applied to all properties described above when the percent rate applied to the assessed value will result in an amount less than or equal to the minimum rate.
Bylaw Repeal
4. Bylaw 363-20 2020 Property Tax Bylaw Levy is repealed.
Enactment 5. This Bylaw shall come into force and effect on the final passage thereof.
Read a first time on the 9th day of March, 2021.
Read a second time on the 9th day of March, 2021.
Read a third time and adopted on the _____ day of ______, 2021.
______Thomas Eckervogt, Mayor Dan Rodin, Chief Administrative Officer
Village of Haines Junction Bylaw # 380- 21 A Bylaw to Create Operating and Capital/Projects Budgets for 2021.
WHEREAS section 237and section 238 of the Municipal Act (R.S.Y. 2002) provides that council shall by bylaw cause an annual operating budget and annual capital budget to be prepared and adopted; and; WHEREAS section 239 of the Municipal Act provides that council may establish by bylaw a procedure to authorize and verify expenditures that vary from the annual operating expenditure program;
NOW THEREFORE the council of the municipality of the Village of Haines Junction in open meeting assembled HEREBY ENACTS AS FOLLOWS: 1. Short Title This Bylaw may be known as Bylaw #380-21 2021 Operating and Capital/Projects Budgets Bylaw. 2. Section 239 Procedure No expenditure may be made that is not provided for in the 2021 annual Operating Budget unless such expenditure is approved: 1) by resolution of council to a maximum expenditure of $300,000.00; or 2) by bylaw for expenditures in excess of $300,000.00.
3. Umbrella Budget Bylaw Expenditures authorized in accordance with section 2(1) of this bylaw that result in an increase in total expenditures above what was approved in the 2021 Operating budget or Capital/Projects budget shall be brought forward for final approval through an umbrella bylaw at year end.
4. Chief Administrative Officer Re-Allocation Limits
The Chief Administrative Officer is hereby authorized to re-allocate funds among the line items in Appendix “A” to a maximum expenditure of $25,000.00; and such allocation decision will be reported to Council at the next Council Meeting.
5. Appendix “A” The 2021 – 2023 Annual Operating Budget and the 2021 – 2024 Capital/Projects Budget attached hereto as Appendix "A” is a fundamental part of this bylaw.
6 Bylaw Repeal
The following Bylaw is hereby repealed:
1. Bylaw 375-20 2021 Provisional Operating and Capital/Projects Budget
7. Effective Date
This Bylaw will come into effect upon adoption. 8. Readings Read a first time this 9th day of March, 2021.
Read a second time this 9th day of March, 2021.
Read of third time and adopted this ____ day of ______, 2021.
______Thomas Eckervogt, Mayor Dan Rodin, CAO
Page 2 of 4
Appendix “A”
Operating Budget
Revenues 2021 2022 2023 Legislative 2,940,000 2,997,000 3,066,000 Administrative 54,000 54,000 54,000 Public Works 25,000 18,000 18,000 Water and Sewer 261,000 286,000 313,000 Roads and Streets 3,000 9,000 3,000 Landfill and Recycling 132,000 132,000 132,000 Protective Service (Dogs) 2,000 2,000 2,000 Fire Department 39,000 40,000 41,000 Fire Smart 95,000 25,000 25,000 Convention Centre 8,000 16,000 17,000 Mezzanine 4,000 8,000 8,000 Hall and Curling Rink - - - Pool - - - Arena 10,000 27,000 27,000 Safe Restart 338,000 Total 3,911,000 3,614,000 3,706,000
Expenses Legislative 115,000 119,000 121,000 Administration 627,000 629,000 640,000 Public Works General 509,000 501,000 509,000 Water and Sewer 372,000 380,000 391,000 Roads and Streets 120,000 133,000 128,000 Landfill and Recycling 311,000 314,000 319,000 1,312,000 1,328,000 1,347,000 Protective Service (Dogs) 3,000 3,000 3,000 Fire Department 133,000 139,000 144,000 Fire Smart 95,000 25,000 25,000 Convention Centre 106,000 114,000 122,000 Mezzanine 13,000 13,000 13,000 Hall and Curling Rink 16,000 18,000 21,000 Pool 9,000 10,000 11,000 Arena 223,000 231,000 240,000 Emergency Measures/Covid Restart 30,000 Reserve Allocation - Public Works 240,000 240,000 240,000 Reserve Allocation - Fire Department 300,000 90,000 90,000 Total 3,222,000 2,959,000 3,017,000
Revenues less Expenditures 689,000 655,000 689,000
Page 3 of 4
Capital/Projects Budget
Year 2021 Funding Source Project Project Name Number Other 2021 2022 2023 2024 Internal Description Source Recycling Centre & Landfill 1 2020 Septic Tank upgrade 17,000 17,000 Waste Management Plan (permit requirement) 50,000 2 Crawler Loader & Shed 550,000 100,000 450,000 YG & Canada Grant 3 2020 Solid Waste Compactor 4,000 4,000 4 2020 Ventilation of Recycling Centre HRV 8,000 8,000
Conventions Centre 5 2020 Buried Fuel Tank Removal & Replacement 20,000 20,000 6 2020 Biomass Boiler Feasibility Study 15,000 15,000 7 2020 P.V Study for Panels on Roof 15,000 15,000 8 2020 New Curtains 25,000 25,000 9 2020 Resurface / Replace Stage Floor 60,000 60,000
Convention Centre/Arena/Fire Department 10 2020 Good Energy Project (75% YG funding) 400,000 100,000 300,000 Yukon Govt Grant 11 2020 Institutional Energy Efficiency 350,000 350,000 Yukon Govt Grant 12 2020 Seismic Assessment Phases 2 & 3 Arena & Convention Centre 50,000 50,000 13 2020 Improve Entrance Security (locks and cameras) 45,000 45,000
Public Works Mobile Equipment Replace Toyota Truck 64,000 Excavator 190,000 14 2020 Plow Truck Puchase 254,000 254,000 Gas Tax Fire Department Fire Department Crew cab 82,000 15 2020 Fire Department mini pumper 350,000 350,000 Fire Reserve 16 Floor Drainage 15,000 15,000 17 Radio Repeater Replacement 8,000 8,000 18 Asphalt / Concrete Apron at Fire Hall 5,000 5,000 SCUBA Gear 45,000 SCUBA Gear 47,000 Administration 19 Server and firewall upgrades 10,000 10,000 20 2020 Official Community Plan & Zoning Bylaw 20,000 20,000
Public Works 21 2020 Shop Improvements - Wash Bay 20,000 20,000 22 2020 Covered Storage 78,000 78,000 Develop a Removal of Abandoned Assets Plan Water Tower, Uplift 23 Station, Pool/Curling Rink 40,000 40,000 24 Prepare Confined Space Procedures 20,000 20,000 25 PW Equipment Pressure Washer 6,000 6,000 Floor Drainage Public Works Shop 5,000 Recreation 26 Trail paving 500,000 500,000 350,000 Gas Tax 150,000 CDN Trail Fund Grant 27 Amenities (pop up parks, water park) 100,000 100,000 Gas Tax 28 Lions Playground 45,000 35,000 Gas Tax 10,000 Lions Club Donation 29 Recreation Programming / Equipment 75,000 75,000 Arena Scoreboard 25,000 30 Benches (6) 9,000 9,000 31 Bear Proof Garbage Cans 30,000 30,000 32 Dog Park (fencing, landscaping, benches, 40,000 40,000 Restart Funds 33 IT Upgrades 20,000 20,000 34 Generator 39,000 39,000 35 Outdoor Recreation Improvements 40,000 40,000 3,184,000 827,000 134,000 47,000 835,000 2,349,000
Page 4 of 4
Report to Councill Village of Haines Junction March 24, 2021
RE: CONSOLIDATED FEES BYLAW #381-21 AMENDMENT #4 SCHEDULE ELEVEN (11) SMALL ROOM AND BOUNCY COW CASTLE
Recommendation: That Council review this report and the attached Consolidated Fees Bylaw #381 Amendment #4 Schedule Eleven (11) Small Room and Bouncy Cow Castle and having made such changes to the proposed amending Bylaw as deemed desirable, give First and Second Reading to the Bylaw. Background: Several years ago, Council adopted a resolution setting the small room fee for Wellness Practitioners at $45.00 per day. This rental rate has not yet been incorporated into a Fees and Charges Bylaw. Recently the Village purchased the Bouncy Cow Castle. Current Status: The attached Bylaw amending the Fees and Charges Bylaw has set rates for the Small Room as per the policy and for the Bouncy Cow Castle. Individuals using the Bouncy Cow Castle will be required to either clean or pay for any required cleaning. To ensure that all families have access to the Bouncy Cow Castle, for 2021, the Village will make the facility available at no charge. Limitations of use will apply. After 2021, private users wishing to access the bouncy castle will be required to pay the rental fee for the facility where the bouncy castle is used. The bouncy castle will continue to be made available free-of-charge for activities falling under the Village’s youth free-use policy. Staff have discussed whether it is prudent to allow individuals to rent the Bouncy Cow Castle for off-site use and decided off-site private use will not be allowed for, although the Bouncy Cow Castle is durable, it could be damaged if sited poorly or improperly used. Conclusion:
Council by reviewing the schedule in the attached bylaw, and amending it as deemed prudent, and then giving First Reading and Second Reading to the Bylaw will exercise its oversight role in this matter.
Prepared by
Dan Rodin Chief Administrative Officer Village of Haines Junction Bylaw No. 381-21 A Bylaw that amends the Consolidated Municipal Fees Bylaw No. 381-21 by Adding Rental Fees for the Small Room and Bouncy Castle in the St. Elias Convention Centre ______1. Whereas Section 248 of the Yukon Municipal Act provides that a Council, may by bylaw and to the extent of its jurisdiction, impose a municipal service charge;
2. Now Therefore, the Council of the Municipality of the Village of Haines Junction in Open Meeting Assembled, hereby Enacts as Follows:
3. Short Title This bylaw may be cited as Bylaw # 381-21 Consolidated Municipal Fees Bylaw Amendment No. Four (4) Schedule Eleven (11) St Elias Convention Centre Fees
4. Schedule Eleven (11) Amendments
Delete
Additional Rental Items/Services
Item Rate Notes
Table/Chair Setup/Take Down $35.00 / hour $35.00 minimum charge
Meeting Package (coffee, $1.50 / person $15.00 minimum charge tea, glasses, water jugs)
Banquet Package (table cloth, skirting, glasses, water $2.50 / person $25.00 minimum charge jugs)
Tableclothes $8.00 each $25.00 replacement
Table Skirting $12.00 each $110.00 replacement
Wineglasses/Water Goblets $0.50 each $2.50 replacement
Page 1 of 2
Add
St Elias Convention Centre Fee/Charge/Penalty Hour Day Category Grand Hall $ 45.00 $ 270.00 Atrium $ 45.00 $ 270.00 Stage $ 20.00 $ 120.00 Kitchen $ 25.00 $ 150.00 Council Chamber $ 25.00 $ 150.00 Small Room Wellness Practitioner $ 45.00 Other User $ 15.00 $ 90.00
Additional Rental Items/Services
Item Rate Notes
Table/Chair Setup/Take $35.00 / hour $35.00 minimum charge Down
Meeting Package (coffee, $1.50 / person $15.00 minimum charge tea, glasses, water jugs)
Banquet Package (table cloth, skirting, glasses, water $2.50 / person $25.00 minimum charge jugs)
Tableclothes $8.00 each $25.00 replacement
Table Skirting $12.00 each $110.00 replacement
Wineglasses/Water Goblets $0.50 each $2.50 replacement
Bouncy Cow Castle set up $35.00 If required and take down fee Custodian Bouncy Cow Castle cleaning If required. Minimum Contract Hourly fee charge two (2) hours Rate
8. Effective Date
This Bylaw will be effective upon adoption. 9. Readings Read a First time this ___ day of ______, 2021.
Read a Second time this ____ day of _____, 2021.
Read a Third time and adopted this ______day of ______,2021.
______Thomas Eckervogt, Mayor Dan Rodin, C.A.O. Page 2 of 2
Report to Council Village of Haines Junction March 24, 2021
RE: BYLAW 382 -21 OFFICIAL COMMUNTY PLAN
Recommendation: That Council review this report, amend Bylaw 382-21 as deemed desirable, and then give First Reading to the Bylaw. Background: The Village has been developing a new Official Community Plan (“OCP”). Having a OCP is a requirement of the Yukon Municipal Act. The OCP may be considered as the highest-level planning document created by municipality as Council cannot enact any provision or carry out any development that is at variance with an official community plan. Covid 19 Impact: Covid 19 restrictions reduced the Village’s ability to have open houses once a preliminary draft of the plan had been prepared. To ensure that the people had an opportunity to comment on the draft plan Council approved the circulation of the Draft OCP to the public November 16, 2020. The plan was posted on our website (205 “hits”) and approximately seventy (70) copies were distributed at the Post Office. People also picked up copies at the Village Office and from the Public Library. Additionally, the plan has been reviewed and commented upon by Yukon Government land use planners and engineers. Changes from Draft OCP Word Smithing There has been a considerable amount of word smithing to correct typographical and syntactical errors. Phrases were sometimes rewritten to clarify intent. Additionally, as the plan is intended to be permissive rather than restrictive, and thus possibly fettering future Councils, verbs such as “will” and “shall” have been replaced by verbs such as “may”. Community Engagement Public Engagement has been updated. More information will be added after the Second Reading of the OCP Bylaw. Language has been included to enable the Village to regulate General and Heavy Industrial Land uses.
Agriculture Language has been added clarifying support for the reversion to planned residential land that has been temporarily used for agriculture uses. Aquifer (Well) Protection Language regarding wellhead protection has been changed to reference the regulations instead of quoting excerpts from the regulations. Conceptual Land Use Plan A Council approved conceptual land use plan has been added. Areas that may prove suitable for industrial or residential subdivisions have been identified. Additionally, language explaining the subdivision process has been included. Industrial Areas The Conceptual Land Use plan identifies possible industrial subdivisions that border highways. OCP language stating that industrial areas should not be situated by highways has been deleted. Photographs Additional photographs have been added and the photographers have been credited for each picture contributed. Acknowledgements Many people have contributed to this document. An Acknowledgement page has been added to recognize their contributions. Current Status: The attached OCP Bylaw has been prepared for First Reading of Council. Conclusion: Council by reviewing this report, amending the proposed Bylaw where deemed appropriate and then giving First Reading to the Bylaw will further the process of completing the OCP project.
Prepared by
Dan Rodin Chief Administrative Officer
Page 2 of 2
VILLAGE OF HAINES JUNCTION
Bylaw #382-21
Whereas, Part 7 of the Municipal Act, being Chapter 154 of the Revised Statutes of the Yukon, 2002, and amendments thereto enable municipalities to:
a) prepare and adopt official community plans to achieve the safe, healthy, and orderly development and use of land and patterns of human activities in municipalities; b) maintain and improve the quality, compatibility, and use of the physical and natural environment in which the patterns of human activities are situated in municipalities; and c) consider the use and development of land and other resources in adjacent areas
without infringing on the rights of individuals except to the extent that is necessary for the overall greater public interest.
Whereas Section 281(1) requires a first reading of the Official Community Plan prior to the holding of a Public Hearing on the Bylaw;
Whereas Council by resolution has set the date for the Public Hearing to be April 13, 2021.
Now Therefore Council for the Village of Haines Junction, in open meeting duly assembled, enacts as follows:
Short Title
1. This Bylaw shall be cited as Bylaw No. 382-21 Official Community Plan Bylaw.
Appendix “A”
2. The Official Community Plan policy document, attached as Appendix ‘A’ Village of Haines Junction Official Community Plan is an integral component of this Bylaw,
Bylaw Repeal
3. Bylaw No. 285-13 is hereby repealed.
Effective Date
3. This Bylaw shall come into full force and effect upon the final reading thereof.
Read a First Time this _____ day of ______, 2021.
A Public Hearing was held on the _____ day of ______, 2021.
Read a Second Time this ____ day of ______, 2021.
Approved by the Minister of Community Services the _____ day of ______, 2021.
Read a third time and finally passed this the ______day of ______, 2021.
______Thomas Eckervogt Dan Rodin Mayor Chief Administrative Officer Appendix “A”
March 3, 2021 Dave Weir Email to Dan Rodin CAO
Hello Dan
I hope this finds you well.
I am writing to you today with a request for an update on the potential for a new pool in Haines Junction. I also request that this letter be included in the Council package for the next meeting.
I happened to be at the Council meeting a little over a year ago when Kobayashi and Zeda presented a few options - and I have to admit that I noted the significant projected O & M costs for the various options.
I have also noted, in talking to people in the community, how frequently people mention the desire for a new pool, and their frustration at not knowing where this potential project stands.
In specific, my questions to you are:
1. Has Council made a decision on whether or not to move forward with building a new pool? 2. Has a particular option or plan, presented by Kobayashi and Zeda or otherwise, been chosen by Council? 3. Has Council pursued any funding options either for the initial build, or for O&M? 4. Has Council pursued the idea of partnering with CAFN to build and/or operate a pool? 5. Regardless of decisions, could you provide an update on any activities undertaken by Council to move in the direction of coming to a decision on the topic? 6. Does Council have any plans to communicate to the public regarding the stage or direction of this potential project?
Thank you for your time and attention to this Dan, and thank you to you and the rest of Mayor and Council for everything they do for our community.
I look forward to your reply.
Thanks,
Dave Weir Ice Blink Expeditions Wild Coast Carpentry (867) 689-5146 [email protected]
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March 9, 2021
Mayor and Council Box 5339 Haines Junction, YT Y0B 1L0 Attn. Chief Administrative Officer
To Whom it may Concern:
Re: Notification, Fuelwood Permit Authorization Request
The purpose of this letter is to notify the village of Haines Junction that we have received an authorization request for a fuel wood permit amendment within the municipal boundaries of Haines Junction. This authorization request area is within the interface zone of the 2008 Fuel Abatement Timber Harvest Plan (see attached Map).
This authorization request for a fuel wood permit amendment is for 738m³ of dry beetle killed fuelwood in Fuel Abatement block 22 until October 18, 2021. Only dead and down trees are targeted for removal. Beetle killed trees will be felled with a chainsaw and skidded to a landing for processing into fuelwood. All work will be conducted during dry or frozen ground conditions and accumulated slash at landings will be piled and burned on cleared mineral soil.
Please review the authorization request map and provide comments by April 9, 2021. If you have any questions or if further information is required, please contact me at [email protected] or by phone at 867-334-2838.
Sincerely,
Bethany Paul
Area Forester, Haines Junction Forest Management Branch
Attachments – Map of FA-22 Notification of Permit Amendment within the Village of Haines Junction
364000 366000 2020-7160 Miscellaneous 115A14-053Airport E CAFN R-25B IN P
6744000 6744000 Alaska
CAFN C-3B
1570km
CAFN way S-22B1 High Alaska 1572km
CAFN C-4B 1069
Village of Haines Junction
2004-0043
6742000 Agricultural 6742000 FA-22 3
5 4 2 FA-21 Junction Haines of Village 6
7 8 11 10 12
2019-4861 9A 13A Miscellaneous 9B PC-16B
Canyon Hutshi First Nation Settlement Lands - Surveyed LNotification Notification Area Otter 2020FWL033-05 Falls Lakes R R A: Surface and Subsurface Rights Location
Land Dispositions Kloo k
L i
h i
Amendment 1 h Moraine
s i Lake B: Surface Rights A Taye Agricultural Land Dispositions L Alaska Pine L Highway d e a s h FS: Fee Simple e z a Land Parcels Surveyed D R i v Haines Junction e r Notification Location: Haines Junction Haines Road 0 500 FRMP: WHSL Kathleen March 10, 2021 North American Datum 1983 Lakes Jo-Jo Lake Metres UTM Zone 8N
R i v e r Created by FMB-GIS | sddefore | J:\7175-20 GIS Planning and Development\16 Notifications\02-Fuelwood Licence\2021\2016FWL033-05 AMD 1 Notification.mxd Composting in the Community of Haines Junction, March 2021
Mayor and Council, CAO
This note is written to express concern about the composting issue at the Landfill. Members of the community are concerned about the unavailability to be able to compost. Previous councils have looked at this issue, members of the community have attended the Whitehorse Landfill about this issue, money has been spend to get advice…..Transform Compost Systems report of 2014 is the most recent. I have talked with most CAOs and council members over many years and basically there has been no improvement.
Here are some of my concerns and suggestions.
1. I know many people in the community that sort their garbage and would like to have their compostable materials properly looked after. 2. YTG is looking at composting within the issue of climate change? One of the worse things to do is put compost in a pit….ie methane gas. This is an issue for all rural communities. I have suggested in the past that composting is a mutual interest of AYC (Association of Yukon Communities) Obtain the necessary equipment as a group? 3. Studies have been done and a high percentage of our refuse is food waste. 4. Employees of the municipal government have gone to review composting at the Whitehorse Landfill as I have myself many years ago. Some suggestions were made but I am not aware of any follow-up? 5. I would like to see that composting and the equipment required become part of the budget. 6. I am not sure if we have already become a Regional Landfill and will be accepting garbage from other communities. Hopefully not and I truly believe we need to sort out the compost issue before we do that. 7.. For many years there has been the collection of compostable material at the local school. We educate youth and there should be further support by doing appropriate composting at the landfill.
I am as always available for further discussion.
Julie Bauer
March 16, 2020
Mayor and Council Village of Haines Junction
Dear Mayor and Council
My name is Luke Campbell and I am running as the Yukon Liberal Party (YLP) Candidate for the Kluane Riding. With less than 30 days remaining in the writ period, I am focused on meeting as many residents within the riding as I can and making myself available to current municipal and First Nations leaders.
I have lived in the Kluane region for most of my life and have many close relationships across the political spectrum and in each community. I’m interested in hearing your concerns and views as I broaden my understanding of issues and goals affecting the constituents and citizens that you serve.
I believe in finding common values and objectives and in creating respectful and meaningful processes for moving priorities forward. The opportunity that we have, in this riding at this time, is to strengthen the collaboration between the various levels of government and to build on each other’ capacity so that we can best represent and serve the people of Kluane.
I chose the Yukon Liberal Party because the party platform and Premier Silver demonstrate the value and benefit of working with all levels of government. My belief is that open dialogue and cooperation provides the opportunity for all levels of government to find solutions that may otherwise be unattainable when working individually.
There is a short time between now and the election on April 12th, however having the opportunity to meet or talk with you would be my honour. Please let me know if you would be willing to schedule time to share your views with me.
Sincerely,
Luke Campbell Yukon Liberal Party Candidate Kluane Riding
March 18, 2021
Dan Rodin, Chief Administrative Officer Village of Haines Junction Box 5339 Haines Junction, Yukon Y0B 1L0
Dear Dan Rodin,
RE: Future Haines Junction Development Areas – Funding Contribution
Thank you for your letter dated March 10, 2021 that outlines Haines Junction Council’s priority areas for industrial and residential development that are identified in the draft Official Community Plan.
This letter is to confirm that the Government of Yukon Community Services Land Development Branch can commit a maximum of $50,000.00 to aid in the development of the desktop feasibility investigations that will occur in 2021 for these five areas.
The Village of Haines Junction will select a consultant to complete the work. Once the successful consultant has been selected the Government of Yukon will enter into a Transfer Payment Agreement (TPA) with the Village for this work. The TPA will contain specific provisions regarding deliverables, timelines, and report reviews that will be discussed between the two parties.
Thanks for your ongoing collaboration in this work and we look forward to working on the TPA and this project together.
Sincerely,
Ben Campbell Senior Project Manager cc. Laura Prentice, Director, Land Development Branch
Community Services | Community Development | Land Development PO Box 2703 (C-14), Whitehorse, Yukon Y1A 2C6 School of Environment and
Sustainability 117 Science Place Saskatoon, SK S7N 5C8 Telephone: (306) 966-1985 E-mail: [email protected] Dan Rodin Chief Administrative Officer Village of Haines Junction P.O. Box 5539 Haines Junction, YT Y0B 1L0
March 19, 2021
Re: wastewater sampling request for COVID-19 research
Dear Dan,
I am writing to request assistance from the Village of Haines Junction for a proposed research project to investigate whether the SARS-CoV-2 virus, which causes COVID-19, spreads in northern wildlife and ecosystems. This project is being developed by a team that includes the Champagne and Aishihik First Nations, Yukon Environment, Health and Social Services Yukon, and the University of Saskatchewan. We are seeking financial support for this proposed work through the Yukon Government’s COVID-19 Recovery Research Program. Our proposed project will involve sampling wastewater and wildlife species known or considered likely to be susceptible to COVID-19, from later in 2021 through 2023. Importantly, we want this project to build as much capability within the Yukon as possible. No southern-based researcher will travel to the Yukon: instead, we propose to train Yukoners to conduct the sampling and build both the technical capacity and know-how to analyze the water and wildlife samples in the Yukon for SARS-CoV-2 rather than sending them south for analysis.
Specifically, we are requesting that the Village of Haines Junction assist this project by collecting water samples from the Village’s wastewater system. We commit to working with Village managers and employees to determine the best way to do this safely, without disruption to your operations, and in a way that our project findings ultimately benefit the Haines Junction community. A one-page plan language summary is attached. Please let me know if you or Council have any questions, or require anything further.
Sincerely,
Douglas A. Clark, Ph.D. Associate Professor, School of Environment & Sustainability University of Saskatchewan Saskatoon, SK S7N 5C8 Tel (306) 966-5405 Email: [email protected]
Coronavirus sampling for environmental & human health in Yukon
Plain language summary of a research proposal for the Yukon Government’s COVID-19 Recovery Research Program
Contact: Douglas Clark, Associate Professor, School of Environment & Sustainability, University of Saskatchewan, tel. (306) 966-5405, [email protected]
The Problem Yukoners need to know if SARS-CoV-2 can spill over and establish in Yukon wildlife and waters, to manage environmental, animal, and human health.
A wide range of mammals can be infected by SARS-CoV-2, the virus which causes COVID-19. University of Saskatchewan researchers have developed tools which can detect evidence of SARS-CoV-2 in wastewater and in animals that can be used to identify animal populations that could be hosts for the virus. Current COVID-19 testing is understandably focused on human sampling but does not yield the necessary information to detect potential spill-back of the SARS-CoV-2 virus into wildlife from people or new spillover events back into the human population from animals.
What’s Proposed The main objectives of this work are to: 1. Conduct surveillance for SARS-CoV-2 in wastewater to assess risk and prioritize areas for wildlife sampling. 2. Conduct surveillance for SARS-CoV-2 and related coronaviruses in wildlife that could serve as reservoir hosts or that have high risk of exposure to SARS-CoV-2. 3. Interpret and share results of this surveillance with key government decision-makers (First Nation, Territorial, Federal) to guide evidence-based decision making and risk assessment and management for wildlife and human health. This proposed project initially focuses on integrated sampling in the southwest Yukon and opportunistic sampling of wildlife carcasses or live animals from across the territory. It can be scaled up to accommodate other regions, communities, or species as circumstances and partnerships evolve.
How This Work Can Benefit the Yukon This proposed research will help First Nation, Territorial, and Federal governments assess risks to wildlife and human health from environmental circulation of SARS-CoV-2, monitor and support safety of traditional food systems & harvesting activities, assess risks from other coronaviruses, and enhance decision-making capability and institutional performance for coping with complex problems.
Project Team Markus Brinkmann (University of Saskatchewan), Tom Buzzell (Champagne & Aishihik First Nations), Jane Harms (Yukon Department of Environment), Melina Hougen (Champagne & Aishihik First Nations), Emily Jenkins (U. of Saskatchewan), Tom Jung (Yukon Department of Environment), Simon Lambert ((U. of Saskatchewan), Kerry McPhedran (U. of Saskatchewan), Catherine Soos (Environment and Climate Change Canada).
From: Angie Charlebois To: Haines Junction Mayor; Mark Nassiopoulos; Kari Johnston; Susan Smith Cc: Haines Junction CAO; Haines Junction Administration Subject: tonights meeting Date: March 9, 2021 2:44:07 PM
Hi everyone,
I'm writing to remind you that I will not be in attendance this evening. I have inflexible (advance) plans to attend Jackson's show in Whitehorse this evening. The covid event plans have long been submitted and approved along with a list of attendees for each performance.
I hope that you can appreciate that I chose this date many weeks ago (when I had options) based on the Council meeting schedule at that time and the vaccine clinic dates.
I regret that I will not be joining you, given that many of the agenda items are important.
Please note: I will be making a request to Council to waive the absentee deduction.
Have a great meeting.
Angie