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Village of Haines Junction Regular Council Meeting 7:00 P.M. March 24, 2021 Via Zoom

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Village of Haines Junction Regular Council Meeting 7:00 P.M. March 24, 2021 Via Zoom Village of Haines Junction Regular Council Meeting 7:00 p.m. March 24, 2021 via Zoom In order to comply with territorial regulations to reduce the risk of COVID-19 virus transmission, Council Chambers is closed to the public, who are invited to attend through Zoom web or teleconferencing (Meeting ID 867 634 7100). Please visit the Village website (www.hainesjunctionyukon.com) or call the Village Office (634-7100) for instructions. AGENDA 1. Call to Order 2. Acknowledgement of Champagne and Aishihik First Nations Traditional Territory 3. Adoption of Agenda 4. Declaration of Pecuniary Interest 5. Adoption of Minutes of Regular and Special Council Meetings a. Draft Council Minutes 2021-03-09 6. Proclamations 7. Delegations 8. Public Hearings and Public Input Sessions 9. Old Business a. RTC re Lions Club Request that Liability Insurance be $1,000,000 b. RTC re Surplus Sale 2021-1 c. RTC re Small Room Policy d. RTC re Pelly Crossing Pool Information e. RTC re Anti-Racism Resolution – Association of Yukon Communities Annual General Meeting 10. New Business a. Accounts Payable to March 24, 2021 b. RTC re Tax Lien Summary c. RTC re Community Services Wildland Fire Support Letter d. RTC re Yukon Election All-Candidate Forum 11. Bylaws – Reports, Readings and Adoption a. Bylaw #378-21, Consolidated Fees Bylaw Amendment No. Three (3) Schedule 14 Equipment Rental and Sanding Fees – Second Reading b. Bylaw #379-21, 2021 Property Taxation Levy Bylaw – Third Reading and Adoption c. Bylaw #380-21, 2021 Operating and Capital/Projects Budgets Bylaw – Third Reading and Adoption d. Bylaw #381-21, Consolidated Municipal Fees Bylaw Amendment No. Four (4) Schedule 11 St. Elias Convention Centre Fees – RTC and First and Second Reading e. Bylaw #382-21, Official Community Plan Bylaw – RTC and First Reading (draft Official Community Plan attached separately) 12. Correspondence a. Dave Weir re New Pool in Haines Junction b. National Resources Canada re 2019 Polar Continental Shelf Program Science Report c. YG Forest Management Branch re Notification, Fuelwood Permit Authorization d. Julie Bauer re Composting in the Community of Haines Junction, March 2021 e. Yukon Liberal Party Candidate Luke Campbell re Territorial Election Discussion Request f. Ben Campbell, YG Community Services Senior Project Manager, re Future Haines Junction Development Areas – Funding Contribution g. Associate Professor Douglas A. Clark, University of Saskatchewan, re Wastewater Sampling Request for COVID-19 Research 13. Council Reports and Notice of Motions a. Councillor Charlebois re Request to Waive Remuneration Deduction 14. Questions from the Public 15. Motion to Close Meeting to the Public 16. Adjournment The next Regular Council Meeting will take place at 7:00 p.m. on April 14, 2021, via Zoom. The Village of Haines Junction respectfully acknowledges that we are situated on the Traditional Territory of the Champagne and Aishihik First Nations. Report to Council Village of Haines Junction March 24, 2021 RE: LIONS CLUB REQUEST THAT LIABLITY INSURANCE BE $1,000,000 That Council review this report and adopt a resolution approving the Lions Club request that the liability insurance requirement be reduced to $1,000,000 from $2,000,000. Resolution Resolved by the Council of the Village of Haines Junction that the liability insurance requirement in the sub-lease agreement between the Village of Haines Junction and the St. Elias Lions Club be reduced to $1,000,000. Background: The Village has been working with the Lions Club on drafting a suitable sub-lease holder agreement. Lions have requested that the sub-lease holder agreement requirement for $2,000,000 in Liability Insurance be reduced to $1,000,000. The Lions have explained that their coverage provided by Lions Club International is $1,000,000 and they would have to pay between $800 - $1,500 in annual premium to obtain the additional insurance. Current Status: Staff have consulted with our insurer and have been advised that acceding to the request would simply mean that the Village Liability Insurance would be triggered if an event occurred that required coverage more than $1 million. Conclusion: Council by reviewing this report and adopting a resolution supporting the St. Elias Lions Club request to provide less liability insurance will fulfill Council’s oversight role in this matter. Prepared by Dan Rodin Chief Administrative Officer St. Elias Lions Club Box 5381 Haines Junction, YT. YOB ILO March 1, 2021 Mayor & Council Village of Haines Junction Box 5339 Haines Junction, Y.T. Re: VHJ’s request for Lions to obtain $2,000,000.00 Liability Insurance Coverage for ‘Multi-use area’. Dear Mayor & Council: As part of Lions Clubs International, our Lions Club is covered by $1,000,000.00 for Liability Insurance. In checking into the cost of obtaining the additional $1,000,000.00 of coverage requested by you, we have been given estimates of between $800.00 to $1,500.00 annually. As we have mentioned in previous conversation, the purpose of trying to operate these grounds is to have an avenue to fund-raise for our club. To have a financial annual commitment of this size would mean that we would not be able to support as many of the events we presently do. Having any type of ‘over-head’ for our club, definitely defeats the purpose of our existence. As we have also mentioned, all of our fund-raising goes back into our community. As a reminder, our club presently sponsors the ‘Driver’s Education Course’, 2 - $1,000.00 Bursaries at our School, the Library and a number of other requests and charities. In light of all this, we are asking that Mayor and Council accept $1,000,000,00 Liability Insurance coverage for these grounds instead of the $2,000,000.00 you requested. Mayor and Council have been supportive of the Lions Club in previous arrangements and we are asking for this support from you. Sincerely and thank you for your consideration, Bruce Tomlin President, St. Elias Lions Club ip*1i 4arneS jflciOhl Report to Council Village of Haines Junction Open Meeting March 24, 2021 RE: Surplus Sale 2021-1 Recommendation That Administration proceed with the public opening of the bids for Surplus Sale 2021-1 and that Council adopt the following resolution: THAT the assets from the tendering process for Surplus Sale 2021-1 be awarded to the highest bidders. Background The Village of Haines Junction originally accepted bids for Surplus Sale 2021-1 from February 17, 2021 to March 10, 2021. Given that no Regular Council Meeting was held on March 10, 2021, the deadline was extended to 4:00 p.m. on March 24, 2021. Policy requires that the tenders be opened at a Special Council Meeting or at the next scheduled and open Council Meeting subsequent the date that tenders closed. A Tender Opening Process was approved by Council on June 24, 2020. Current Status The tender process will close at 4:00 p.m. on March 24, 2021, and the bids will be available to be opened at the Council Meeting at 7:00 p.m. that evening. Attachments • Surplus Sale 2021-1 Notice (Extended Deadline) Conclusion Council, by proceeding with the Tender Opening Process for Surplus Sale 2021-1 will complete the process of disposing of the ninth group of assets selected for disposition. Prepared by Noelle Palmer Corporate Administrator Page 1 of 1 Village of Haines Junction Surplus Sale 2021-1 EXTENDED DEADLINE! • 1995 Brown Ford F150 • 2000 White Ford F250 The Village of Haines Junction is inviting bids for the above-listed surplus sale items. All items are available for viewing in the Public Works Yard at 108 Fireweed Street. If you wish to inspect the items more closely, please contact the Village Office at 634-7100 to arrange a viewing. Photos are also included in the bid package. Interested bidders can download a Surplus Sale 2021-1 Bid Package from the Village website (www.hainesjunctionyukon.com) or request that a bid package be mailed, emailed or faxed to them by contacting the Village Office at 634-7100. The bid closing date is Wednesday, March 24, 2021, at 4:00 p.m. The highest price or any price will not necessarily be accepted. Posted March 4, 2021 Report to Council Village of Haines Junction March 24, 2021 RE: ST. ELIAS CONVENTION CENTRE SMALL ROOM RENTAL Recommendation: That Council review this report and the related policy, amend the policy as required, and then by resolution adopt the policy. Reason for Report At the January 27, 2021 Council Meeting, Council discussed a Haines Junction resident Registered Massage Therapist’s request that she be allowed to rent the small room used by the physiotherapist and the osteopath (the “Small Room”) for multiple days each week. Council directed staff to prepare a report for the February 10, 2021, Council Meeting. At the February 10, 2021 Council Meeting staff was directed to prepare a Policy regarding the use of the room. Background: About five (5) years ago the room was used for storage. It was emptied and shortly thereafter it was made available to a physiotherapist who wanted to provide intermittent service to Haines Junction. Subsequently, an osteopath and a pelvic health physiotherapist also requested to use the room. These practitioners were required to provide documentation showing that they were registered or certified paramedical practitioners. The room is also being used by: Service Canada, Training Trust Fund (Dept. Education), a Church, Chamber of Commerce, and groups which book the entire convention centre. An informal policy has been developed which was based on Council decisions to refuse to rent Village facilities to private businesses on an on-going basis.
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