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QLDC & Community Associations Quarterly Catch Up

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QLDC & Community Associations Quarterly Catch Up QLDC & Community Associations Quarterly Catch Up - Minutes Date: Tuesday 25th February 2020 Time: 1:00pm – 3:00pm Location: QLDC Council Chambers, 10 Gorge Road and QLDC Office Wānaka, 47 Ardmore Street QLDC Attendees: NAME NAME NAME Ulrich Glasner (Chief Engineer) Jim Boult (Mayor) Briana Pringle (Parks & Open Spaces Planning Manager) Ben Greenwood (Roading Caroline Dumas (Senior Project Marie Day (Senior Community Operations and Contracts Manager, Project Management Liaison and Policy Advisor) Manager) Office) Andrew Strahan (Senior O&M Samantha Marsh (Parks Officer – Bill Nicoll (Organisation Project Manager) Volunteers/Community) Improvement Manager) Glyn Lewers (Councillor) Penny Clark (Councillor) Craig Ferguson (Councillor) Quentin Smith (Councillor) Calum McLeod (Councillor) Jess Mannix (EA to the GM Property & Infrastructure) Community Attendees: ASSOCIATION ASSOCIATION Albert Town Community Association Arrowtown Village Association Arthurs Point Community Association Frankton Community Association Hāwea Community Association Kelvin Peninsula Community Association Lake Hayes Estate & Shotover Country Community Luggate Community Association Association AGENDA POINTS ACTION/WHO 1. Albert Town update: - Estimated time for construction of the TIF toilet is late April. Community input: - Albert Town Lagoon – it was noted that the drainage ditch under Alison Ave is blocked. Andrew to follow up and ensure clearing of the drain is scheduled to Andrew occur frequently. - The walking/cycle trail between SH6 and the Cardrona River was noted as being poor, and a potential safety hazard. Mayor Boult noted that this item would be discussed with the NZTA at the upcoming Transport Governance Group meeting. - The community noted that the Clutha River jet boat ban has been working well. - A key issue for the community is the Wanaka airport development, specifically the proposed flightpath and number of aircraft daily. 2. Arrowtown update: - The Arrowtown bore project is due for practical completion this Friday. - The Parks team are looking at maintenance of the Mahu Whenua trails under the current MOU. A reminder that these trails are not a QLDC vested asset. QLDC & Community Associations Quarterly Catch Up - Minutes - The Parks team are currently getting quotes for the repair of the damaged toilet block on Ramshaw Lane. - The Coronet Forest felling is progressing well, with 4 trucks per day being removed. Community input: - Positive items: The community thanks QLDC for the good level of communication. They are also happy with the new speed reductions, and increased water supply resulting from the latest bore project. - There have been some complaints about the tracks/trails around Arrowtown. The Parks team requested that an RFS be submitted with more detail (location and photos, if possible) so they can assess and address any concerns. - Concern was raised around the Library green being off-limits. Marie will forward a Marie response on this subject that was sent to the community recently. - The AVA will work with the APBA to come up with a new location for the rubbish bins by the Arrowtown Hall, and submit this to QLDC. 3. Arthurs Point update: - The new pedestrian/cycleway is in the final stages of detailed design, with a tender for the construction expected to go out in the next 2-3 weeks. The intention would be for works to begin this financial year. - The Parks team are working with the community on a draft Volunteer/Community Agreement and developing a Community Development Plan/Landscape Plan. Community input: - The community sought an update on the Edith Cavell Bridge. QLDC noted that this is still under evaluation, and updates will come as they are ready. 4. Cardrona update: - New Wastewater Treatment Plant: QLDC are currently working with Mt Cardrona Station & Cardrona Alpine Resort Ltd to work out connecting the community, ski field and new development to a new plant. Interim work is being done on the existing plant to improve compliance. - A design RFQ for the township to treatment plant connection is currently in progress. 5. Fernhill/Sunshine Bay update: - The Roading team are working on some safety upgrades in certain areas. More detail will come once these upgrades are approved. - The Parks team are currently getting quotes for the tennis courts at Sunshine Bay, with the intent to complete by the end of this financial year. - The signs at Sunshine Bay boat ramp are to be increased. 6. Frankton update: - The Frankton stormwater project is now complete. - Briana will contact the community association to discuss the development plan and Briana relocation of the BBQ. Community input: - Concern was raised over vehicles/motorhomes parking long-term on McBride St. QLDC requested that an RFS be raised if this behaviour is noticed (or the customer services number be called if it is urgent or after hours), so Regulatory can take action. 7. Gibbston update: - Nothing to note. QLDC & Community Associations Quarterly Catch Up - Minutes 8. Glenorchy update: - A piece of work is commencing to understand why the stop banks of the river failed in the December flood event. QLDC are working with ORC on this. - Access to the wharf is being cleared up following the flood event. - The road to the Routeburn is now open; clean-up is still required at some of the culverts. - The GY bore enclosures are being upgraded/raised, to ensure water quality standards. - One toilet by the skate park is now operational. The carpark is not a suitable site for the second toilet due to the lake level/water table/liquefaction. The Parks team are working with the community to find a suitable site. - The Marina design is underway, the team are working with the community to price the design, and add to the LTP. 9. Hāwea update: - The guardrail at Hāwea Dam is now fixed. - The HCA provided a list of Roading improvement requests, which has been passed to the Roading team. Ben to provide an update at the next meeting. Ben - An upgrade to Project Pure is planned to cater for the region’s growth. The intention is to connect Hāwea in the next two years. - The Parks team are working on a location for the TIF toilet; NZTA required a design before considering the Craigburn site, which came in at a high cost. The Parks team will meet with the HCA to discuss and progress. Briana - A new track is being constructed to allow better access to the school and boating club. Community input: - The lack of mesh around the green waste site was raised as a H&S issue and insurance claim problem. The Parks team advised that they met and discussed this issue this morning, and will make contact with the HCA within the week to make a Briana plan for this to be remedied. - The Roading team will provide a response soon regarding the Domain Rd/Capell Ave intersection, and Nook Road. - Meads Road – Ben clarified that this is legal road, until just past where the dropout occurred. The road is closed at the moment due to the safety issues from the dropout, access can be granted via appointment with the station, and public access will be restored when the damage is fixed. An Infrastructure Committee report on this topic is available on the QLDC website. - The community noted that the pontoon has broken loose. Councillor Smith confirmed that the Harbourmaster is aware and is working on it. 10. Kelvin Peninsula update: - The Willow Place pump station design is nearing completion. Construction timing is expected to be known in the next few weeks. - QLDC need to reassess the safety of trees following the recent windfall event. Actions from this assessment will be carried into the Jardine Park Landscape Plan. - The new flying fox is being progressed by the Parks team. - Kelvin Peninsula track renewals are to begin on the 2nd of March following a slip. The section of track will be closed from the bottom of Coneburn Reserve access to Mircher Place. The works will take approx. 1 week and a detour will be in place. - Jardine park – Briana to follow up on the outstanding RFS for the area needing Briana mowing. - The tennis court damage is also being followed up by the Parks team. QLDC & Community Associations Quarterly Catch Up - Minutes Community input: - The community would like information on the location and alternative path for Briana remediation of the Peninsula track. - It was noted that the Jardine Park wilding broom has gotten out of control. Briana to follow up when removal/spraying will take place. Briana 11. Kingston update: - The Roading and Parks teams are working together on the flood clean up. - The first set of approvals for the concept design report for the waste water, storm water and water supply project have been received. - The new toilets on the state highway and the tennis courts are now operational. The Parks team are now looking at upgrading the tennis courts. - Native planting has been done on the foreshore, working along with the Reforestation Trust. - The Parks team are working with DoC to remove wildings at the cemetery; more native planting will take place in autumn. 12. Lake Hayes Estate / Shotover Country: - Some poplars are to be removed at the Shotover Wastewater Treatment Plant as they have been flagged as a safety risk. Andrew advised that stop/go will be in place on the trail during felling to ensure commuter safety. - Work on the Shotover rising main began this week, which will see pipes attached to the Shotover bridge. Most of the work will be done from the riverbed to minimise traffic disruption. Some night works will be required, which will see the bridge reduced to single lane overnight. Communications will be sent in advance of any closures. - The Friends of Lake Hayes shared their NIWA report. Briana and Mayor Boult are working to mitigate sediment from the Coronet Forest harvest.
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