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ACCESS TO JUSTICE ACTIVITY SECOND QUARTERLY TECHNICAL REPORT April - June, 2013 August 2, 2013 This publication was produced for review by the United States Agency for International Development. It was prepared by Checchi and Company Consulting, Inc. ACCESS TO JUSTICE ACTIVITY Contract No. AID-514-C-13-00001 QUARTERLY TECHNICAL REPORT (April - June, 2013) Prepared by: Checchi and Company Consulting, Inc. 1899 L St, NW, Suite 800 Washington, DC 20036 August 2, 2013 DISCLAIMER The authors' views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government. TABLE OF CONTENTS List of Acronyms ............................................................................................................. i Executive Summary ....................................................................................................... v 1.0 GENERAL AND ADMINISTRATIVE MATTERS .......................................................... 1 1.1 Regional Offices ......................................................................................................... 1 2.0 POLICY ISSUES ..................................................................................................... 3 2.1 Broad Consultation with Stakeholders ........................................................................ 3 2.2 Coordination with Other Donors, Other USAID Projects and Other US Agencies........... 3 3.0 TECHNICAL MATTERS .......................................................................................... 5 4.0 COMPONENT ACTIVITIES ..................................................................................... 6 4.1 Component One – Justice Houses and ADR: ................................................................ 6 4.2 Component Two – Gender ......................................................................................... 9 4.3 Component Three – Justice Reform .......................................................................... 10 5.0 COMMUNICATIONS AND SOCIAL OUTREACH STRATEGY..................................... 14 5.1 Communications for Development or “Popular Communication” .............................. 14 5.2. Communication to Impact Public Opinion ................................................................. 15 5.3 Internal Communication and Communication for Institutional Emplowerment ......... 17 ANNEXES Annex A - Annual Work Plan Chart and Progress Annex B – Index of Attachments LIST OF ACRONYMS ADR Alternative Dispute Resolution (MASC – Medios alternativos de solución de conflictos) AGO Colombian Attorney General’s Office (Fiscalía General de la Nación) AJA Access to Justice Activity (or the “Project”) APP Alianza Público – Privada AWP Annual Work Plan of the AJA CAV Victims Attention Center (Centro de Atención a Víctimas) CCN Cooperating Country National CECAR Corporación Universitaria del Caribe CEJ Corporation for Excellence in Justice (Corporación Excelencia en la Justicia) CELI Consolidation and Enhanced Livelihoods Initiative CISPA Inter-Institutional Commission for the Criminal Accusatory System (Comissión Interinstitucional de Seguimiento al Sistema Penal Acusatorio) COMPOS Committee for Social Policy (Comité de Política Social) CONPES National Council for Economic and Social Policies (Consejo Nacional de Política Económica y Social) COP Chief of Party COR Contracting Officer’s Representative CPC Criminal Procedure Code (Código de Procedimiento Penal) CSDI Colombia Strategic Development Initiative CRIT Consejo Regional Indígena del Tolima Checchi and Company Consulting, Inc. i CSJ Consejo Superior de la Judicatura (Superior Judicial Council) CSO Civil Society Organization CSOE Communications and Social Outreach Expert CZs Consolidation Zones DADR Alternative Dispute Resolution Directorate of the Ministry of Justice and Law (Dirección de Mecanismos Alternativos de Solución de Conflictos) DCOP Deputy Chief of Party DFJ Department of Formal Justice (Dirección de Justicia Formal – Ministerio de Justicia y del Derecho) DNP Department of National Planning DOJ United States Department of Justice dTS Development & Training Services, Inc. EC Equity Conciliator EJRLB Rodrigo Lara Bonilla Judicial School (Escuela Judicial Rodrigo Lara Bonilla) ESAP Escuela Superior de Administración Pública FIP Fundación Ideas para la Paz FIU Florida International University FY Fiscal Year GBV Gender-Based Violence GOC Government of Colombia IOM Organización Internacional para las Migraciones IT Information Technology JH Justice House LJC Local Justice Coordinating Committees LJC Local Justice System Checchi and Company Consulting, Inc. ii LLR Lower Level Result LRC Land Restitution Courts LRT Land Restitution Tribunals LRU Land Restitution Unit LTTA Long Term Technical Assistance MJL Ministry of Justice and Law (Ministerio of Justicia y del Derecho) MOU Memorandum of Understanding M&E Monitoring and Evaluation MARD Ministry of Agriculture and Rural Development (Ministerio de Agricultura and Desarrollo Rural) MPJH National Program for Justice Houses (Programa Nacional de Casas de Justicia) NGC National Gender Commission of the Judicial Branch (Comisión Nacional de Género) NGO Non-Governmental Organization NPEC National Program for Equity Conciliation (Programa Nacional de Conciliación en Equidad) NUSCJ National University’s School for Community Justice (Escuela de Justicia Comunitaria de la Universidad Nacional) NWA Network of Women Lawyers and Psychologists PAB Project Advisory Board PMP Performance Monitoring Plan PNEC Programa Nacional de Conciliación en Equidad RIG Regional Inspector General SGC Sectional Gender Committees of the Judicial Branch SPs AJA Strategic Partners SPA Criminal Accusatory System (Sistema Penal Acusatorio) Checchi and Company Consulting, Inc. iii TCN Third Country National UA University of Antioquia UACT (by its Spanish acronym) The Special Administrative Unit for Territorial Consolidation (Unidad Administrativa Especial para la Consolidación Territorial) UNFPA United Nations Population Fund USAID United States Agency for International Development VM Vice Minister Checchi and Company Consulting, Inc. iv EXECUTIVE SUMMARY The Access to Justice Activity (AJA), funded by the United States Agency for International Development (USAID)/Colombia, is a four-year contract awarded to Checchi and Company Consulting, Inc., under Contract No. AID-514-C-13-00001. This second quarterly performance report covers the period from April 1, 2013 through June 30, 2013. While much of the AJA activity during this quarter remained focused on start-up activities, AJA staff also began the execution of many new activities. Considerable effort was dedicated to negotiating sub-contracts with the AJA Strategic Partners (SPs). The SPs, all of which will be awarded sub-contracts during the life of the Project, include four national-level non- governmental organizations (NGOs) and/or alliances: Corporación Excelencia de la Justicia (CEJ), Sisma Mujer in representation of the Gender Alliance, the Fundación Ideas para la Paz (FIP), and the National University School of Community Justice (NUCJS), as well as six universities: the University of Antioquia, Corporación Universitaria del Caribe - CECAR, University of Sinú, the University of Ibagué, the University of Nariño, and an alliance constituted of the University of Santo Tomas and the University of the Llanos. AJA personnel held numerous meetings with SP counterparts to advance on the negotiation of the Terms of Reference, product delivery schedule and budgets for the sub-contracts. Additionally, the AJA set up and hired staff for five regional offices: Caucasia, Ibagué, Sincelejo, Tumaco and Villavicencio. Local planning processes and dissemination activities regarding the AJA were carried out with local partners, the Administrative Unit for Territorial Consolidation (UACT by its Spanish acronym), local and departmental government representatives, local justice sector operators and other USAID projects. As of the writing of this report, the AJA is almost completely staffed, with only a few administrative and regional staff positions still open. During this reporting period, the company received formal approval for its initial Year One Annual Work Plan (AWP), Performance Monitoring Plan (PMP), and Grants Manual. Additionally, the AJA Gender and Social Inclusion Assessment and Strategy and the Communications and Social Outreach Strategy were approved by USAID. Substantial technical activity began during this reporting period. In Component One, at the Checchi and Company Consulting, Inc. v request of the Ministry of Justice and Law (MJL), Checchi Consulting, through a subcontract with Valfinanzas, a local Colombian firm, prepared the first draft of a proposal to the Treasury and the Department of National Planning (DNP) for the authorization and financing of a Public-Private Partnership (APP, by its Spanish acronym) for the design, construction, furnishing and long-term maintenance of 50 new Justice Houses (JHs), mostly in or near the Consolidation Zones (CZs) in the next two years. Additionally, AJA personnel visited San Jose del Guaviare, where the Alternative Dispute Resolution Directorate of the Ministry of Justice and Law (MJD-DADR) requested that the AJA equip a new JH. The AJA also made initial plans to equip, furnish and provide initial training for operators in the JH under construction in Florencia, Caquetá. The AJA’s regional office staff initiated a brief diagnostic of each of
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