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Summer Camp Parent Handbook

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Summer Camp Parent Handbook 2021 Summer Day Camp Parent Handbook Welcome A new and exciting summer has been planned with weeks of recreational and educational fun, new friends, field trips to local park district sites, swimming and exciting themed activities!! Children will have a Safe and Fun time all summer long! Hoffman Estates Park District camps offer perfect solutions for the working parent needing full day care with the option of early arrival and late stay program. Children from ages 5-13 are able to participate in our full day camps, ranging from half day preschool camps to full day specialty camps. To ensure the safety of all our campers, policies and procedures have been established. Please review them. If you have any questions, contact the Camp Program Manager, Jodi Schultz, at 847-285-5535 or [email protected]. We look forward to seeing you this summer! Table of Contents Camp Locations /Sessions Page 2 Masks Page 2 Epact Page 3 Camp Staff Page 3 Arrival & Dismissal Page 4 Late Pick-up Procedures/Fees Page 4 Hours of Operations Page 4 Extended Camp Care Page 4 Communications Page 5 Clothing & Personal Items Page 5 Absences and Illness Page 5 Medication Page 6 Swimming & Sunscreen Page 6 Lunches/Snacks Page 6 Field Trips Page 7 Discipline Page 7 NWSRA Page 7 Camp Phone Numbers Page 7 Camp Locations Location Camps Held Lincoln Prairie School Early Arrival (Weeks 1-9) 500 Hillcrest Blvd Late Stay (Weeks 1-9) Explorers Camp (Weeks 1-9) Macarthur School Early Arrival (Weeks 1-8) 1800 Chippendale Rd Late Stay (Weeks 1-8) Explorers Camp (Weeks 1-8) Triphahn Center Jr. Explorers Camp (weeks 1-9) (Community Center & Ice Arena) 1685 W. Higgins Rd. Willow Recreation Center Early Arrival (Weeks 1-9) 3600 Lexington Late Stay (Weeks 1-9) North Explorers Camp (Weeks 1-9) Camp Sessions Week 1 June 7-11 Week 2 June 14-18 Week 3 June 21-25 Week 4 June 28-July 2 Week 5 July 6-9 *No camp 7/5 Week 6 July 12-16 Week 7 July 19-23 Week 8 July 26-30 Week 9 August 2-August 6 Masks: All campers will be required to wear masks as even those 12 and up will be around others who are under 12 and still required to wear them. All kids and staff will be allowed to take them off if outside and able to maintain social distance from others. Camp staff will advise kids who are unable to keep their distance to put them back on even if outside. (We will monitor and follow guidance from the CDC AND IDPH) 2 | Page Emergency Information Network Hoffman Estates Park District is proud to announce the adoption of ePACT Network for better safety! ePACT is a secure emergency network, that we will use to collect medical and emergency contact information electronically. Not only will ePACT replace paper forms, but it will also ensure we have a way to communicate with you in the event of an illness, injury, or larger scale emergency. Why are we using ePACT? • To save you time - With ePACT, you only need to complete your child’s information once, and then verify that it is still correct for additional programs or subsequent years (which can be done in just two minutes)! • Improved privacy and security – Eliminating paper forms ensures that your key information is safe and secure, while authorized staff members can still access this information any time they need it. • Better support – ePACT makes it easy for you to share comprehensive health and emergency contact details, so we can provide the best support to your child. Plus, you can update this anytime and we will automatically receive those new details. How it works • You’ll receive an email invite to share information with Hoffman Estates Park District STAR Program • Click ‘Complete Request’ to create a free account, or log-in if you already have an existing ePACT account. • Enter the required information, like medical conditions, and share it with Hoffman Estates Park District STAR Program so that program staff has access. Please Note: ePACT makes it far easier for you to share emergency information with us, while also ensuring we have access to records anytime, anywhere with the mobile app – even without an internet connection. • Rest assured that you always own your account and the information in it. Plus, ePACT maintains the same levels of security as online banking, and limits access only to the administrators we assign for enhanced privacy. ePACT Support: Have questions or feedback? Please contact [email protected] or call 1-855- 773-7228 ext. 1 to speak with ePACT’s Customer Success Camp Staff All camp activities are under the administration of the park district’s full time program managers. The camp program is supervised by Program Managers. They oversee all camp site coordinators and facilitate the day-to-day operations. There is at least one site coordinator at each site. Site coordinators oversee the on- site day-to-day operations of all camp activities. Camp counselors lead and implement the daily activities & work alongside the site coordinators. 3 | Page Arrival & Dismissal Each day ONE parent, or authorized adult, must come inside and sign their child(ren) in and out. For their safety, children will be released only to persons listed on their emergency form. Parents and legal guardians are allowed to pick their child up unless legal documentation shows otherwise. If someone other than the 3 names listed will be picking up your child, an email or phone call MUST be made to the camp office from a parent/guardian. A photo ID is required to pick-up your child(ren). If there are any questions, parents/guardians will be contacted before the child is released. Doors will not open until 9:00 AM for full-day camps. Late Pick-up Procedures and Fees It is the Hoffman Estates Park District policy to assess a fee for late pick-up from the child care programs. In keeping with this policy, we will require parents/guardians to be charged for the extra time required for supervision after the program has ended. All late parents/guardians will receive one verbal warning prior to receiving a late fee. The pick-up time of 3:30pm/6:00pm will be strictly enforced. The “master time” is the site phone time. If a parent is unable to pick up their child by the end of program time, it is the parent/guardian’s responsibility to make other arrangements. Any individual that arrives after the end of program time to pick up a child will be charged a late pick-up fee of $10 per child for the first 1 to 5 minutes with an additional $1 per minute thereafter. Whomever picks up the child will be required to sign a “late pick-up notice” which will be submitted to the Program Manager. It will be auto billed to your card on file once the Program Manager receives the notice form. For those who do not have a saved card linked to their household, families will have 48 hours to submit payment. Failure to make late fee payment within 48 hours will result in removal from Camp program until payment is received. If a child has not been picked up within five minutes of the end of the program, staff will attempt to contact the parent/guardians and/or emergency contacts listed on the participant emergency form. If after 30 minutes AND after emergency numbers have been unsuccessful, staff will contact the police. Your child will then need to be picked up at the Hoffman Estates Police Department. Failure to pick-up your child is considered child abandonment. The site staff are unable to collect these payments. It is our hope that daily fees will not be assessed. Hours of Operation Full day camps time: 9:00 AM – 3:30 PM Extended Camp Care Early Arrival 7:00 AM – 9:00 AM For those enrolled in Early Arrival, drop-off begins at 7:00 AM at Lincoln Prairie School (Week 1-9), Macarthur School (Weeks 1-8), Triphahn Center (Week 9), and Willow Recreation Center (Weeks 1-9). Children will be bussed to their appropriate camp sites if necessary. (those enrolled in Jr. Explorers at Triphahn Center) Late Stay 3:30 PM – 6:00 PM Children registered in Late Stay will be bussed to the appropriate site following camp, and should be picked up at Macarthur, Lincoln Prairie, or Willow at or before 6:00 PM. The camp bus picks up at the Jr. Explorers camp sites at 3:15 PM for arrival at Late Stay at 3:30 PM. If your child is enrolled in Late Stay and you are planning on picking up at the camp location please contact the camp site coordinator to alert them. 4 | Page Communications Camp Communications Good communication between camp staff and parents is essential to ensure a positive camp experience. Parents can check the camp information boards or tables at each camp door for important information on lesson plans, field trip information or other camp related information. Camp News, medication consent, sunscreen consent will all be updated and put online the week of June 1st at www.heparks.org/child-care/summer-camp/. Camp Site Coordinators will listen to messages before and after camp each day. Messages should be left on the corresponding camp cell phone numbers. Please see the last page of the handbook for all camp phone numbers. Emergencies In emergency situations, please contact the park district at 847-885-7500.
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