Appendix 1 Arts Service Regular Funding Grants Criteria
Arts Aims 1. Sense of Place – To develop Lewisham’s identity as a vital, creative place to live, work & learn through innovative and sustainable design and the provision of high quality creative destina tions. 2. Creative Economy – To develop and strengthen the sustainable economy for Lewisham through the support and encouragement of the cultural and creative sectors. 3. Developing Creativity – to support and promote opportunities for children and adults to dev elop their creativity and acquire new skills. 4. Building Stronger Communities – to encourage active participation in the arts and facilitate programmes designed to promote community cohesion and well being.
Assessment Criteria 1. Quality – the track record of the organisations and individuals involved together with the planned programme will be used to assess the Artistic Quality of the application (or for applications from 2 nd tier organisations providing advice and support to the creative sector the quality o f their services). 2. Effective Management – the organisation will need to demonstrate their ability to effectively manage the proposed programme of work and must be a constituted not for profit organisation with clearly stated aims, objectives and policies i .e. equal opportunities, child protection etc. 3. Financial Sustainability – the application should demonstrate good value for money and the organisation must have clear financial management procedures to ensure effective use of resources. 4. Benefit to Lewisham residents – the proposed activity must take place within the London Borough of Lewisham and mainly benefit people who live within the Borough. The application should describe any specific target groups and how they will benefit from the proposed activity . 5. Contribution to Lewisham’s Arts Service Aims –the proposed programme of work must clearly support the delivery of one or more of the Arts Service aims.
Additional Criteria In assessing applications for funding the spread of arts provision across the Bo rough and sub regionally will be taken into consideration both in terms of geographical spread and art form. Appendix 2 Lead Officer Assessments
Arts Service Regularly Funded Arts Organisations – Grant Assessment
OFF ICERS’ RECOMMENDATION SHEET 2007/20 08
Organisation: Blackheath Halls Address : 23 Lee Road, Blackheath, London SE3 9RQ Tel: 0208 3189758 Ward Located: Ward(s) Served: Greenwich (borders of Blackheath Ward) Blackheath & Boroughwide
Lead Officer: Ext: Liz Dart 46115
Recommendation: Applied for: £75,000 Recommended: £75,000 Blackheath Halls now has financial security and has started to provide good value for the council’s investment with a combined projected subsidy per atten dance of £4.59 on the Lewisham and Greenwich 2007/08 grants. Purpose of grant : Blackheath Halls was established as a performance venue in 1983. In 1993/94 the London Borough of Lewisham and Greenwich Council agreed their first revenue grants for Blackh eath Halls. Over the next decade the Halls suffered a number of financial and management crises, at times putting great strain on their relationship with the two Boroughs. However in 2004 facing another financial crisis the Halls announced that they had found a purchaser for their lease who had agreed to write off the deficit and invest in restoration of the building . The company was subsequently purchased by Trinity College of Music with funds from a private benefactor. The Halls are now a wholly ow ned subsidiary of Trinity Laban.
Blackheath Halls is a multi purpose venue with a main hall and smaller recital room. It also has a large foyer that is used for informal events and exhibitions. It is their intention to present performances from a variety o f cultural traditions, encompassing music, dance, song and the spoken word, with the aim of attracting audiences from different backgrounds and areas of interest. Lewisham Arts Service funding supports the programme of public performances and participatory arts activitity.
Assessment Criteria Quality : The Halls have broadened their programme reintroducing film, tea dances, workshops for young people, a community orchestra and literature events. A community opera project is planned for 2007. Effectiv e Management : Blackheath Hall’s application for funding 2007/08 was incomplete despite details of the lead officers requirements being highlighted in the Hall’s annual monitoring report. However following a request from the lead officer additional informa tion was received. The operational management of the halls appears to be satisfactory but there has been difficulties obtaining reliable output monitoring information. For this reason it is proposed that an audit of the Halls outputs is undertaken in 200 7/08. Financial Sustainability : Blackheath Halls is a wholly owned subsidiary of Trinity Laban and as such has obtained a certain degree of financial security. Trinity College of Music uses the Halls during the day and some evenings for classes and the s tudents benefit from staging performances in a professional venue. In return Trinity pay the Halls approximately £140,000 per annum. The Halls also benefit from access to additional professional support in areas such as finance, personnel and fundraising .
Actual Estimated Projected 2005/06 2006/07 2007/08 Expenditure Salaries 251,262 277,389 288,628 Other Fees 17,324 20,400 22,320 Other Artistic Costs 95,371 88,362 109,447 Overheads 87,176 94,218 103,566 Marketing 24,645 30,696 45,384 Ot her Expenditure 113,943 73,691 68,156 Total Expenditure 589,721 584,756 637,501
Income Arts Service Grant 75,000 75,000 75,000 LB Greenwich 76,874 78,176 80,408 Trinity Laban 108,547 140,000 144,133 Other grants/donations 50,841 37,964 34,17 0 earned income 266,913 239,343 305,941 Total Income 578,175 570,483 639,652
Surplus/deficit -11,546 -14,273 2,151 The figures above relate to the periods 1 st April to 31 st March whereas Trinity Laban’s financial year runs from 1 st August to 31 st July.
Benefit to Lewisham residents : Lewisham residents benefit from access to good quality professional performances and the opportunity to take part in a range of participatory activities from tea dances to children’s workshops. Contribution to Lewi sham Arts Service Aims : Sense of Place – Blackheath Halls is an important local landmark which has been significantly improved since it’s acquisition by Trinity Laban. Developing Creativity – the Halls expanding participatory programme provides opportuniti es for adults and children to develop creative skills. Building Stronger Communities – the Halls are seeking to play a more active role in their local community through projects such as tea dances, the community orchestra and in 2007 a Community Opera proj ect. Spread of Provision : Blackheath Halls is a key venue in South East London with a particular strength in classical music.
Performance Indicator 2006/07 2007/08 projected Target LIB 196 – Number of performances/events 211 220
LIB 196 – Number of participants/audiences 30,773 33,860
Outputs : Blackheath Halls are projecting to fall short of the proposed outputs they submitted with their application for funding for 2006/07. Their 2006/07 application for funding proposed a total of 35,790 attendanc es but they are now projecting to achieve 30,773 attendances this year. However as this is the first full year of operation since Blackheath Halls obtained financial security it had been difficult for the manager to set targets and this years actuals will provide a reliable baseline for measuring improvement.
Specific Issues/ Additional grant conditions : Blackheath Halls monitoring report highlighted some concerns over the quality of information provided for monitoring purposes. It is proposed that an audit of the Halls outputs is undertaken in 2007/08. Arts Service Regularly Funded Arts Organisations – Grant Assessment
OFF ICERS’ RECOMMENDATION SHEET 2007/2008
Organisation: Sydenham Music
Address : 16 Stanstead Rd SE23 1BW (correspondence addre ss)
Tel: 020 87785290 Ward Located: Sydenham Ward(s) Served: Sydenham
Lead Officer: Liz Dart Ext: 46115
Recommendation: Amount Applied for: £46,000 Amount Recommended: £16,000 Sydenham Music submitted tw o applications one for £16,000 for their traditional summer programme which is recommended for funding and a second for £30,000 for an additional winter series which is not recommended. Sydenham Music provide good quality concerts in an area of the Boroug h with little cultural provision and continue to look for new ways to further engage with local communities whilst still retaining their strong audience base. However the additional application does not represent good value for money and duplicates provis ion in Catford and Blackheath. Purpose of grant : Sydenham Music is an unincorporated voluntary group established in 1999 to provide professional classical music to Lewisham residents. Sydenham Music programme a season of events at St Bartholomew’s Church and other local venues in June. They have also applied for an additional £30,000 to enable them to promote three full orchestral concerts as a new Winter season.
Assessment Criteria Quality : Sydenham Music do not engage an established orchestra but instead pull together a `scratch’ orchestra of mainly local professional musicians many of whom play with the big London orchestras. The artistic quality of the programme is high and they have attracted young international soloists.
Effective Management : Sydenham Music is currently an unincorporated society and as such does not have the limited liability benefits of being a company or the fundraising advantages of charitable status. The Management Committee have made some progress in addressing this but more work needs to be done. However, given that there are no paid staff and all of the festival’s management is undertaken by volunteers Sydenham Music has been successful in meeting and exceeding it’s audience targets. The concerts are professionally pr esented and the management committee continue to seek ways to improve the service they offer to the local community.
Financial Sustainability : Sydenham Music submitted two applications for funding one for £16,000 for their traditional summer programme and a second for £30,000 towards their proposed new winter series. There are currently no resources available within the Arts Service budget to fund any growth and the financial information provided below is just for the summer programme.
Actual Estima ted Projected 2005/06 2006/07 2007/08 Expenditure Salaries Other Artistic Fees 21,128 23,986 21,907 Other Artistic Costs 884 0 921 Overheads 1,840 2,885 2,532 Marketing 3,582 4,567 3,582 Other Expenditure 881 Total Expenditure 27,434 34,4 96 29,086
Income Arts Service Grant 15,000 16,000 16,000 Other Lewisham 0 0 0 Other Public Funding 0 0 0 Other income/earned income 11,775 18,496 13,086 Total Income 26,775 34,496 29,086
Surplus/deficit -659 0 0
The lead officer has s ome concerns about procedures for paying freelance musicians and has advised Sydenham Music to review this. Sydenham Music are currently extremely reliant on their grant from London Borough of Lewisham and have done little to investigate alternative sourc es of funding. In 2007/8 at the recommended level of £16,000 LBL’s contribution to Sydenham Music would make up 55% of their turnover an increase from 46% in 2006/07.
The application for a winter season requested £30,000 grant aid from Lewisham which was proposed to provide 75% of the season’s turnover. Although it is recognised that full orchestral concerts require high levels of public subsidy, Sydenham Music need to do more to widen their funding base and reduce their reliance on London Borough of Lew isham as their sole funder. Benefit to Lewisham residents : A high proportion of Sydenham Music’s audience are over 55 and many welcome the opportunity to attend a high quality event close to their homes. Sydenham Music have thought carefully about how to make classical music accessible to local residents and those who have difficulty accessing the arts. They promote a concert at St Christopher’s Hospice and include an event aimed at children and their families as part of the programme. They have also es tablished a link with the Institute for the blind to encourage attendance by their clients. In 2007/08 Sydenham Music intend to broaden their range further by taking a concert to a residential home for the elderly and a local pub. Contribution to Lewisha m Arts Service Aims : Vibrant Communities – Sydenham Music is a small voluntary organisation run entirely by local volunteers with a strong commitment to classical music and the local area. The Management Committee feel passionately about their local commu nity and the festival continues to embed itself in Sydenham. Spread of Provision : There is other classical music provision in the Borough at Blackheath Halls and the RPO season at the Broadway Theatre, Catford. However, Sydenham Music is the only arts organisation operating out of Sydenham ward and has a role to play in ensuring access to the arts for residents living in the South of the Borough.
Performance Indicator 2006/07 2007/08 projected Target LIB 196 – Number of performances/events 6 7
LIB 196 – Number of participants/audiences 1,200 1,400
Outputs : Sydenham Music are projecting an increase in their outputs for 2007/08.
Specific Issues/ Additional grant conditions : Sydenham Music should continue to progress work on their organisational sta tus, review their procedures for paying freelance musicians and look to broaden their funding base. Arts Service Regularly Funded Arts Organisations – Grant Assessment
OFF ICERS’ RECOMMENDATION SHEET 2007/2008
Organisation: Deptford X
Address : C/o: Creative Lewisham Agency, Unit 1, Resolution Way, Deptford, SE8 4NT
Tel: 07896 679 418 Ward Located: Ward(s) Served: New Cross New Cross, Evelyn
Lead Officer: Ext: Liz Dart 46115
Recommendation: Amount Applied for: £20,000 Amount Recommended: £20,000 Deptford X has fallen into a pattern of short term planning which has prevented it from reaching it’s full potential over the last three years. However, the Board’s capacity has been strengthened with new membe rs and this year’s festival reconnected the event with it’s local roots and provides a good platform for developing Deptford X’s reach and impact in 2007. Some external funding has already been secured for next year and the Board have a clear strategy for fundraising. Their application is therefore recommended for funding. Purpose of grant : Deptford X is an annual Contemporary Visual Arts Festival that takes place in venues in and around Deptford. The organisation’s mission is: `Deptford X exists to p romote the best contemporary visual art and celebrate that art with the widest possible audience - it is an arts event born of Deptford’s creative community and based on a belief in the limitless potential of the area.’ The London Borough of Lewisham ’s fun ding is for the core costs of the festival, providing the seed funding needed to attract other investment towards the festival programme.
Assessment Criteria Quality : Deptford X seeks to programme an innovative, high quality, contemporary arts festival that will receive coverage in the Visual Arts press and attract audiences from across London but at the same time is rooted in local artist networks and accessible to Deptford residents. This is a challenging balancing act and in the past Deptford X have been criticised for ignoring local talent and local audiences. In 2006/07 the festival set out to win back the support of local artists and the programme was very much geared towards this but with a keen eye on maintaining high quality. The plans for 20 07/08 build on the success of this strategy but are more ambitious in terms of programme range. Effective Management : The lead officer has had some concerns over the management of the organisation which have been highlighted in their monitoring report. The key issue is that Deptford X does not have any permanent salaried staff and planning has become very short term. It is essential that the board recognise the detrimental short term planning cycle they have fallen into and take steps to break this pat tern. The board also needed to increase it’s capacity and attract new members something which is being addressed with three new people joining the board in the last few months.
Financial Sustainability :
Actual Estimated Projected 2005/06 2006/07 2007/08 Expenditure Salaries 8,637 17,145 24,000 Other Artistic Fees 0 3,200 5,000 Other Artistic Costs 12,000 7,217 20,500 Overheads 0 1,700 2,000 Marketing 8,876 10,352 8,450 Other Expenditure 1,666 210 0 Total Expenditure 31,179 39,824 59,950
Income Arts Service Grant 20,000 20,000 20,000 Other Lewisham 0 0 0 Other Public Funding 22,800 0 29,952 Other income/earned income 0 3,000 10,000 Total Income 42,800 23,000 59,952
Surplus/deficit 11,621 -16,824 2 surplus/deficit bfwd 5,663 17,284 460 Surplus/deficit cfwd 17,284 460 462
Benefit to Lewisham residents : Deptford X was marketed more specifically at local residents in 2006 with good local press coverage. The education programme, exhibitions and events provided local re sidents with access to contemporary visual arts. The festival used both established visual arts venues such as APT gallery and non arts venues including Deptford Station and a local ironmongers. The event also supports local residents who are professiona l artists providing a platform for their work. Contribution to Lewisham Arts Service Aims : Sense of Place - Deptford X is a key event in the Lewisham arts calendar, which showcases the high level of artistic talent in the area and promotes the borough ove rall as a high quality creative destination . Creative Economy – Deptford X provides a platform for local artists supporting their career development. Developing Creativity – Deptford X runs an education programme and intends to include a community project in 2007/08 offering children and adults the opportunity to develop their creative skills. Spread of Provision : Although Lewisham is rich in visual artists there is very limited exhibition space in the Borough and Deptford X is the only visual arts organ isation in receipt of regular funding from the council.
Performance Indicator 2006/07 2007/08 projected Target LIB 196 – Number of performances/events 170 200
LIB 196 – Number of participants/audiences at public 100 ,000 100 ,000 art events
LIB 196 – N umber of participants/audiences at indoor 4,000 4,000 events
Outputs : The nature of Deptford X’s work makes it very difficult to accurately count the audience figures. There is therefore one figure which relates to activity in indoor venues and another w hich is an estimate of audiences for outdoor pieces.
Specific Issues/ Additional grant conditions : The Board of Deptford X need to take action to break out of the short term planning cycle they have fallen into. More attention needs to be paid to fund raising to enable the festival to reach it’s full potential and provide value for money for the council’s investment. The Board are aware of these issues and improvements are being made. Arts Service Regularly Funded Arts Organisations – Grant Assessm ent
OFFICERS’ RECOMMENDATION SHEET 2007/2008
Organisation: Lewisham Education Arts Network
Address : The Albany, Douglas Way, Deptford, London, SE8 4AG Tel: 020 8694 6622 Ward Located: Ward(s) Served: Deptford Borough wide
Lead Of ficer: Ext: Carmel Langstaff 47729
Recommendation: Amount applied for: £32,700 Amount recommended: £32,700
LEAN makes a valuable contribution to the local arts sector, advocating for the arts across a range of education settings and brokering relationships to stimulate and develop creative and cultural learning.
LEAN has responded to changes in availa ble funding streams by securing funding to manage several large scale projects in 2007/8. LEAN is at a significant stage in its development , exp ect ing to double its turnover next year. LEAN’s success in attracting external funding has reduced the organisation’s dependence on the Council .
LEAN continues to meet their outputs and extend the reach of their services.
Purpose of grant : LEAN was cr eated to advocate for the arts across a range of educational settings, to develop and facilitate arts practice, to act as a networking body for the arts education communities in the borough and to encourage career progression within the creative industries .
The London Borough of Lewisham funding supports LEAN’s core running costs enabling the organisation to: • Deliver a range of creative learning opportunities for young people in the borough. • Provide advice, training and networking opportunities for teach ers and artists. • Produce an annual arts education journal. • Develop a website to enhance communication and raise LEAN’s profile. • Act as a point of contact with pan -London arts education organisations. • Contribute to the Council’s arts education initiatives i ncluding support for space for sports and arts schools, extended services, youth services , Arts Mark . • Fundraise to sustain itself in the future . Assessment Criteria Quality : L EAN is a unique organisation in the Borough. It manages a diverse range of projects and activities in partnership and collaboration with schools, artists and arts organisations. Lewisham Officers have attended several L EAN events in the last 12 months which have been of good quality . With an increase in projects managed by the organisation, LEAN is keen to improve its evaluation procedures to ensure high quality is maintained.
Effective Management : LEAN is managed by a robust board. Effective management and financial systems are in place. The additional projects planned for next year represent a considerable challenge for the organisation. The plans to recruit an administrator should ensure that the organisation continues to effectively manage its outputs.
Financial Sustainability : Anticipating the deficit in 2006/7, the or ganisation was prudent to build up an appropriate reserve. The organisation has successfully redirected its fundraising efforts and accessed project funding from new sources. This approach should sustain the organisation and enable future growth. The Arts Service Grant is projected to make up 20 % of the Community and Education programme turnover for 07/08.
Actual Estimated Projected 2005/06 2006/07 2007/08 Expenditure Salaries 22,593 25,662 25,662 Artistic / Project costs 19,187 55,670 130,900 Other Artistic Costs Overheads 5,277 5,365 5,175 Marketing 500 2,500 600 Other Expenditure 89 90 90 Total Expenditure 47,646 89,287 162,427
Income Arts Service Grant 32,700 32,700 32,700 Other Lewisham Other Public Funding 29,005 47,40 0 126,600 Other income/earned inco 435 4120 Total Income 61,705 80,535 163,420
Surplus/deficit 14,059 -87 52 993
Benefit to Lewisham residents : LEAN facilitates a comprehensive programme of creative learning for children and young people. The o rganisation works across the borough, targeting areas with little arts infrastructure or creative activity. LEAN provides a valuable source of advice, information and training for the borough’s teacher’s, artists and youth workers. Contribution to Lewi sham Arts Service Aims : • Sense of Place – LEAN is supporting a public art project in Sydenham School. It raises the profile of the borough through pan London networking and production on the annual journal. • Creative Economy – LEAN continues to play a n impor tant role in providing advice and training to arts organisations, brokering relationships and sustaining creative networks . • Developing Creativity – LEAN will generate and facilitate new projects for children and young people offering opportunities to deve lop creativity and learn new skills. LEAN supports creative inset through connections with CP and the new associate schools programme. Advice and training will develop the skills of artists and teachers. The next phase of the QUIYC project will provide opp ortunities for young people to develop marketing skills. • Building Stronger Communities – The Harmony project in the south of the borough will promote community cohesion through culturally diverse music. The QUIYC project will link to social services eg lo oked after children and teenage pregnancy. LEAN will focus increasingly on supporting community organisations to run creative projects.
Spread of Provision : LEAN works across Lewisham, targeting areas with limited provision such as the south of the borou gh.
Projected Target Performance Indicators 2006/07 2007/08
LIB 196 – Number of performances/events 174 254
LIB 196 – Number of participants/audiences 4596 6208
Outputs : In addition to the quantitative outputs above L EAN will continue to co ntribute to the strategic development of arts in education in the Borough and attract external funding for local arts activity.
Specific Issues/ Additional grant conditions : LEAN ’s application assessment and annual monitoring have not raised any specifi c issues. Arts Service Regularly Funded Arts Organisations – Grant Assessment
OFF ICERS’ RECOMMENDATION SHEET 2007/2008
Organisation: Albany (The Deptford Fund)
Address : Douglas Way, Deptford, London SE8 4AG Tel: 020 8692 0231 Ward Located: Ward(s) Served: New Cross Borough Wide
Lead Officer: Ext: Liz Dart 46115
Recommendation: Applied for:£55,000 Recommended: £55,000 The Albany is a well managed organization that provides good value for money with Lewisham’s investment making up 18% of their projected turnover for 2007/08 compared to 27% in 2006/07. Purpose of grant : The Albany is a multi -purpose arts and community venue, specialising in the performing and digital arts. It provides a unique venue for culturally diverse arts and performance including disability arts, as well as a base for a range of arts, social and welfare organisations. The Albany, often in partnership with resident and partner organisations, delivers a ra nge of arts and educational events and projects, many of them targeted at Black and other minority ethnic communities, people with disabilities, and young people. The Albany aims to provide: • An artistic and community resource where diversity and creativit y flourish; • A space where new talent is nurtured and exposed to ideas from across the world; • High quality creative experiences relating to the communities we serve; • A creative centre for learning within the community contributing to the cultural, social an d economic benefit of South East London. The Arts Service grant supports the Albany’s professional theatre programme and youth arts participation projects.
Assessment Criteria Quality : The Albany have developed partnerships with promoters and arts or ganisations to extend their arts programme. These have included a co -production with Northern Stage and Nottingham Playhouse, Tell Tarra’s Black Writers festival and the Christmas production `Spangleguts’ with London Bubble. The Lead Officer has attended a number of events over the year and the quality of work has been of a consistently high standard. Effective Management : The Albany have a very strong board and senior management team. The lead officer regularly attends board meetings and has been impre ssed by the organisation’s management. A new business plan has been produced for the period 2006 -2009 and all staff, board members and a range of stakeholders were involved in it’s production. Financial Sustainability : Financial Information: 2005/2006 2006/2007 2007/2008 (actual) (estimated) (estimated) Income : - LBL Community Sector Main 286,048 242,996 192,996 Programme 55,000 55,000 55,000 - LBL Other (please specify) 0 20,000 0 Arts Service - Connexions
Leverage (Other funding - specify): Arts Council core funding 30,750 30,750 30,750 London Councils/ALG core 60,321 60,321 60,321 funding 157,322 92,203 396,520 Lottery, T rusts and foundations
Other Income: Bank Interest 2,005 1,500 1,700 Fees and charges 592,851 684,248 622,228
Total Income 1,184,297 1,187,018 1,359,515
Expenditure : Salaries 380,539 443,566 486,907 Overheads 140,956 116,740 128,082 Administration 37,020 55,650 60,759 Professional fees, VAT and leases 123,904 44,521 43,404 Theatre Programme 194,206 97,390 65,329 Marketing 35,097 52,420 56,755 Digital Arts 105,778 49,700 17,279 Café & Bar 168,763 193,816 179,800 Projects 23,683 215,113 320,000 Fundraising costs 3,580 1,200 1,200
Total Expend iture 1,213,526 1,270,116 1,359,515
Operational Surplus/(Deficit) (29,229) (83,098) 0
Unrestricted £189,204 Net Current Assets/(Liabilities) Restricted £74,561 Restricted (substantial operational Capital Funds surplus/deficit and/or substantial £2,509,935 net current assets/liabilities explained in additional comments below)
The operational deficits in 2005/06 and 2006/07 are primarily due to expenditure against restricted funds received and accounted for in 2004/05. There was an operational surplus in 2004/05 of 118,749 due to this advance payment of restricted funds. The Albany continue to improve their financial sustainability. In 2007/08 the combined Community Sector Unit and Arts Service grants will make up 18% of their turnover. There is an anticipated reduction in earned income due to changes to the Albany Digital service and an increase in external grants following the appointment of a new post of Head of Marketing and Development.
The Albany have also been making progress on realising some financial benefit from the underused section of lan d behind the building and the possible financial benefits from this are looking more favourable than originally anticipated. Benefit to Lewisham residents : An anticipated 85,000 users will have visited the Albany and benefited from it’s services in 2006 /07. The Albany plays a very important role in the cultural life of the Borough providing a home to a number of key arts organizations, offering state of the art digital and performance facilities and providing a relaxed, fully accessible venue that regul arly welcomes people from across the community . Contribution to Lewisham Arts Service Aims : Sense of Place o Offering a solid and continuous programme that is enriching the cultural and creative landscape of Lewisham o Providing all visitors with exposure to arts, a wide range of services and information, accessible facilities, a safe and pleasant meeting space and promotion of affordable and healthy eating Creative Economy o Promoting and facilitating local artists and creative businesses o Offering upcoming artists extended support and training directly impacting on their ability to establish themselves as arts practitioners in a sustainable and profitable way Developing Creativity o An established centre of creativity that can provide a great variety of artist ic experiences, training opportunities and creative engagement Building Stronger Communities o Engaging members of the community in productions, training and in decision making and feedback processes
Spread of Provision : The Albany lies at the heart of th e creative sector in the North of the Borough and has often acted as a catalyst for the development of new creative organisations.
Performance Indicator 2006/07 2007/08 projected Target LIB 196 – Number of arts performances/events 186 138
LIB 196 – Nu mber of arts participants/audiences 19,562 16,850
Specific Issues/ Additional grant conditions : No specific issues arise from the monitoring report. Arts Service Regularly Funded Arts Organisations – Grant Assessment
OFF ICERS’ RECOMMENDATION SHEET 2007/2008
Organisation: Creative Lewisham Agency
Address : 1 Resolution Way, London SE8 4NT Tel: Ward Located: Ward(s) Served: New Cross Borough Wide
Lead Officer: Ext: Liz Dart 46115
Recommendation: Applied for: £12,500 Amount Recommended: £12,500 Support for Creative Lewisham Agency has been through tapered funding. CLA have been successful in attracting external funding from the LDA which now provides the majority of their turnover. However the Creative Industries are still one of the fastest growing economic sectors in London and the Borough’s support for Creative Lewisham Agency has ensured that it remains at the forefront of the sector’s development. Purpose of grant: The Creative Lewisham Ag ency was set up by LBL in 2001, to encourage the growth of the creative sector in the borough. Focusing on all areas of creativity, the CLA has sought to improve the economic fortunes of individuals and businesses in the area.
The Agency provides a range of services including business support, workspace provision, small grants funding, networking, festival management, public art and more recently, has been leading on the LDA’s Hub investment plan for Deptford and Greenwich.
The organisation aims to bene fit the residents of Lewisham as a whole by: • providing access to art for all through festivals and other forms of showcasing • improving the urban environment and working with local communities through public art projects • by offering training and support t o creative businesses and individuals through business support courses and advice • by providing opportunities for networking within creative sub -sectors via the Creative Network • facilitating workspace provision • facilitating and supporting funding bids
Assessment Criteria Quality: Creative Lewisham Agency primarily support and enable individuals and organisations to undertake creative projects rather than directly delivering the projects themselves. They are involved in the direct delivery of public ar t commissions including the new installations in Catford Town centre and Forest Hill Sainsburys all of which are of a high artistic standard. Deptford Design Festival of which CLA are a lead partner also provided an excellent showcase for local designers in 2006.
Effective Management : The agency has good management procedures in place and continues to effectively manage a wide range of projects.
Financial Sustainability : Creative Lewisham Agency finished 2005/06 with a deficit due to under budgeting staff pensions. The agency are on target to complete this financial year with enough surplus to cover the accumulated deficit and return the accounts to a balanced position. 2007/08 is the last year of an agreement for tapering financial support for the a gency. They have been successful at attracting substantial funds from other sources in particular the London Development Agency. London Borough of Lewisham now needs to consider what continuing relationship they wish to have with the agency post 2007/08.
Actual Estimated Projected 2005/06 2006/07 2007/08 Expenditure Salaries 177,602 179,861 185,000 Consultant Fees 84,675 65,600 60,000 Project Costs 30,303 35,000 0 Overheads 18,150 27,500 26,500 Marketing 25,758 31,700 28,000 Other Expendit ure 7,413 8,000 8,000 Total Expenditure 343,901 347,661 307,500
Income Arts Service Grant 50,000 25,000 12,500 Other Lewisham 49,875 3,600 3,000 Other Public Funding 164,550 298,093 289,838 Other income/earned income 68,479 35,000 0 Total In come 332,904 361,693 305,338
Surplus/deficit -10,997 14,032 -2,162
Benefit to Lewisham residents : Creative Lewisham Agency’s primary focus is on economic development within the creative sector. They are working to strengthen the existing creativ e businesses, attract new businesses to Lewisham and support emerging businesses. The other key area of their work is in improving the public realm through championing good quality design and providing a public art development agency locally. Contribut ion to Lewisham Arts Service Aims : Sense of Place – The work that Creative Lewisham Agency is doing to take forward the `Creative Lewisham’ vision makes a strong contribution to changing perceptions of Lewisham the place. This can be seen on many levels t hrough commissioning of public art, supporting and encouraging creative businesses, showcasing creative industries through Deptford Design Festival and working to secure new creative spaces through projects such as Creekside Village. Creative Economy – Cre ative Lewisham Agency successfully negotiated Deptford and West Greenwich being designated a Creative Hub by the London Development Agency. CLA will be providing a range of business support over the next 18 months supported by funding from LDA. CLA also continue to work on longer term projects to develop local creative capacity through increasing the amount of creative industries workspace available locally i.e. old Laban building at Goldsmiths and Creekside Village.
Spread of Provision : Creative Lewis ham Agency is the only Creative Industries Development Agency in South East London.
Outputs: Creative Lewisham Agency are working to an agreed set of outputs for their LDA funding. Although these outputs are not directly funded by London Borough of Lewi sham without Lewisham’s investment in the agency CLA would not have been able to secure LDA support. These outputs form the core of CLA’s work and are shown below.
LDA Outputs 06/07 07/08
Employment support 120 12 0 Number of people assisted to get a job Business support 120 120 Number of businesses assisted to improve their performance Business support – Knowledge Transfer 40 40 Number of businesses within the region engaged in new collaborations with the Knowledge Base Skills Development 140 140 Number of people assisted with their skills development as a result of LDA programmes
In addition to these outputs CLA will also continue to provide • public art development support • festivals/showcasing support i.e. Deptford Design Festival, Artful Music Fe stival • Creative Industries Workspace development • Creative Sector Networking Arts Service Regularly Funded Arts Organisations – Grant Assessment
OFF ICERS’ RECOMMENDATION SHEET 2007/2008
Organisation: Royal Philharmonic Orchestra Address : 16 Clerkenwel l Green, London EC1R 0QT Tel: 0207 698 8800 Ward Located: Ward(s) Served: Not based in Borough Rushey Green & Boroughwide
Lead Officer: Ext: Liz Dart 46115
Recommendation: Applied for: £40,000 Recommended: £37,000 In comparison to other funded arts activity the RPO season has a high subsidy level per head and growth is therefore not recommended. Purpose of grant : To support four full orchestral concerts at the Broadway Theatre, Catford and an outreach project in the borough.
Assessment Criteria Quality : The Royal Philharmonic Orchestra is a market -leader in the classical arts field with an international reputation. Their programme in Lewisham provides access for local residents to the hi gh quality classical music performances. Effective Management : The RPO are a national orchestra with efficient management systems. Financial Sustainability : Discussions have taken place with the RPO to improve the reach of their Orchestral season and i ncrease the value for money for the Council’s investment. There will therefore be discounted tickets for specific target groups for the 2007/08 season in addition to the already competitive ticket prices. Income : LBL Arts Service Grant 37,000 Box Office 50% of sales for 4 concerts at Broadway 12,000 Advertising Income 1,000 Arts Council England 10,000 Private Donor 1,000 Total Income 61,000
Expenditure : Conductors, solo artists and RPO musicians 54,000 Musicians and workshop leader for Education Project 2,7 50 Orchestral Transport and porterage 1, 800 Instrument H ire 2,25 0 Overheads 3,2 00 Total Expenditure 64 ,000
Operational Surplus/(Deficit) (3 ,000) Benefit to Lewisham residents : A high percentage of the concert audiences are pensioners. The outre ach programme for 2007/08 will be focussed around vulnerable adults who have difficulty accessing cultural activity. The RPO will continue to actively encourage Lewisham -based schools to bring groups of students to the concerts at a heavily discounted pric e, or to the rehearsals for free.
Contribution to Lewisham Arts Service Aims : Sense of Place – having an arts organisation with a reputation for excellence like the RPO visiting the Borough helps to strengthen the Borough’s identity as a vital, creative place to live, work and visit and brings cultural prestige to the Borough. Developing Creativity – t he participatory Community and Education projects will provide older adults, who are resident in the Borough, with the opportunity to develop their creativi ty and acquire new musical skills and self -confidence, plus a lasting sense of achievement, particularly with the final performance at the end of the project. Amateur singers from a local choir will also have the chance to work with some of the UK’s finest orchestral musicians and solo artists, to develop their own artistic creativity and performance techniques. Spread of Provision : There are two other organisations providing access to classical music in the Borough. Sydenham Music at St Bartholomew’s Chu rch in Sydenham and Trinity College of Music at Blackheath Halls.
Performance Indicator 2006/07 2007/08 projected Target LIB 196 – Number of performances/events 9 10
LIB 196 – Number of participants/audiences 2,320 2,480
Specific Issues/ Additional grant conditions : A new pricing policy with very affordable tickets for targeted groups who would not otherwise attend a classical music concert is being introduced for 2007/08 to extend the reach of this programme. Arts Service Regularly Funded Arts O rganisations – Grant Assessment
OFF ICERS’ RECOMMENDATION SHEET 2007/2008
Organisation: Trinity Laban
Address : Laban, Creekside SE8 3DZ Tel: 020 8691 8600 Ward Located: Ward(s) Served: New Cross Borough wide
Lead Officer: Ext: Liz Dart 46115
Recommendation: Amount applied for: £75,000 Amount recommended: £75,000 Laban is a centre of excellence for dance training with an international reputation working from an award winning building that has become one of Lewisham’s key land marks. Their work is of the highest quality and they continue to meet their outputs and extend the reach of their services. Lewisham’s grant makes up 13% of their anticipated Community and Education turnover for 2007/08 and they expect to attract over ha lf a million in fundraising and earned income next year. Purpose of grant : Trinity Laban was created with the merger of Laban Dance Centre with Trinity College of Music in August 2005. Laban is a local, national and international centre of excellence for contemporary dance training, promoting life -long learning through dance. As a leading dance institution, LABAN continues to be at the forefront of developing undergraduate, post -graduate and professional level dance training practice and research, with a diversity of specialised courses and an unrivalled range of expertise.
The majority of Laban’s funding comes from the Higher Education Funding Council. The London Borough of Lewisham funding is specifically to support Laban’s Education and Community P rogramme enabling Laban to • maintain an extensive programme for Lewisham residents and schools • contribute to borough wide arts education strategy and activities • fundraise to increase the dance opportunities available in the local area
Assessment Criter ia Quality : Laban has an international reputation for dance training and has first class facilities at it’s Stirling Prize winning building on Creekside. Lewisham Officers have attended several Laban events in the last 12 months which have been of the h ighest artistic standard.
Effective Management : Trinity Laban is a Higher Education institution with robust management systems. The Education and Community team at Laban continue to demonstrate their ability to effectively manage a wide range of project s and core classes.
Financial Sustainability : The financial information provided is for the Education and Community programme not Trinity Laban as a whole. The overheads figure includes dance studio costs and marketing as well as recharged general overh eads such as management costs, administration etc. which is calculated by Trinity Laban using a HEFCE formula. The deficit figures will be absorbed within the overall Trinity Laban budget. The Arts Service Grant is projected to make up 13% of the Commu nity and Education programme turnover for 07/08.
Actual Estimated Projected 2005/06 2006/07 2007/08 Expenditure Salaries 157,002 176,902 189,780 Other Artistic Fees 51,724 69,830 106,780 Other Artistic Costs Overheads 211,499 205,000 290,34 3 Marketing Other Expenditure Total Expenditure 420,225 451,732 586,903
Income Arts Service Grant 75,000 75,000 75,000 Other Lewisham 10,000 10,000 10,000 Other Public Funding 159,998 152,524 276,643 Other income/earned inco 170,727 208,282 225,260 Total Income 415,725 445,806 586,903
Surplus/deficit -4,500 -5,926 0
Benefit to Lewisham residents : Laban offers a range of regular community classes from age 3 upwards. There are specific classes aimed at increasing participatio n in dance from boys and young men and young people with disabilities and their families. Laban offers a variety of services to schools including professional development training for teachers. The new Centre for Advanced Training will offer gifted and t alented young people aged 11 -18 access to the highest quality dance training as a preparation for further dance study. Contribution to Lewisham Arts Service Aims : Sense of Place – The Laban Centre is one of Lewisham’s key landmarks. Creative Economy – The relocation of Laban to Creekside was a key factor in kick starting the Deptford Creative Hub. Laban continues to play a very active role in creative networks as well as providing professional development opportunities for dance practitioners. Laban is a lso a significant employer within the local creative sector. Developing Creativity – Laban offers individuals from the age of three upwards the opportunity to develop their creativity through dance. The community classes are offered at affordable prices a nd are heavily oversubscribed.
Spread of Provision : Laban is based in an area of high arts provision but provides services throughout the Borough. In terms of artform Lewisham benefits from having one of the most highly acclaimed centres for dance in th e Borough attracting external funding that local residents would not otherwise benefit from.
Projected Target Performance Indicator s 2006/07 2007/08
LIB 196 – Number of performances/events Education and Community Programme 1315 1395
Theatre Performances : Profe ssional and Student (NB 55 61 Lewisham does not directly fund the theatre performances but they are open to local residents) LIB 196 – Number of participants/audiences Education and Community Programme 19,300 20,150
Theatre Performances : Professional an d Student (NB 9000 9900 Lewisham does not directly fund the theatre performances but they are open to local residents) Outputs : In addition to the quantitative outputs above Laban will continue to contribute to the strategic developmen t of the arts and creative industries in the Borough and attract external funding for local arts activity.
Specific Issues/ Additional grant conditions : Laban’s application assessment and annual monitoring have not raised any specific issues. Arts Service Regularly Funded Arts Organisations – Grant Assessment
OFFICERS’ RECOMMENDATION SHEET 2007/2008
Organisation: Montage Theatre Arts Address : The Albany, Douglas Way, Deptford, London, SE8 4AG Tel: 020 8694 6622 Ward Located: Ward(s) Served: Deptford Brockley / Telegraph Hill
Lead Officer: Ext: Carmel Langstaff 47729
Recommendation: Amount applied for: £7 000 Amount recommended: £5,000
Montage make an important contribution to the artistic life of the borough, p articularly in Brockley, where arts provision is limited. The organisation has grown considerably in the last 3 years. Montage moved to an office at The Albany, based their classes at Brockley Primary School and expanded its team with two new part -time adm inistrative staff. The organisation is constituted as a company limited by guarantee and a registered charity. The core team is experienced and the Board has been strengthened. The administrative demands of the large programme are significant. Although Mon tage has put good procedures in place capacity building is much needed to sustain the organisation and enable future growth.
The principal source of funding for the company continues to be fees for the community theatre, music and dance classes, The Arts Service has supported Montage with annual grants of £5,000 in 05/06 and 06/07 and occasional project funding for specific initiatives.
Purpose of grant : Montage Theatre Arts runs 27 weekly theatre classes for adults and children in community settings, a n annual summer school for children, works with non professional performers to develop new creative activities and produces professional live art, drama and musical theatre productions.
The London Borough of Lewisham funding supports Montage’ s running co sts, enabling the organisation to deliver its core programme. In addition the funding will be used to: o provide administrative support to enable the Artistic Director to develop the artistic programme. o Stabilise the community courses, some of which are new. o Extend the volunteer programme to provide formal progression routes (where appropriate) and pastoral supervision. The funding will be also used to target the following groups, currently under represented in the company : • low income families • BME families • St udents with physical, mental or sensory disabilities, hidden disabilities and disabilities linked to aging. Assessment Criteria Quality : The Board has implemented a strategy to allow the Artistic Director to increase the amount of time developing new projects to improve artistic quality. The organisation is a member of the Independent Theatre Council. The teaching staff have considerable experience and professional qualifications. The organisation is committed to a programme of regular supervision wit h staff to monitor teaching and maintain high quality services.
Effective Management : Montage manage a large programme of regular activities as well as one off projects and performances. The organisation recognises the need to build capacity to sustain the programme and enable future growth. It is in the process of improving its financial and administrative systems and procedures.
The organisation has clear monitoring and evaluation systems in place. Activity is monitored by the Management Committee at board meetings.
The organisation has a small marketing spend as a proportion of its turnover. It will enhance this next year by employing a consultant to develop a marketing strategy, that will include targeting hard to reach groups.
The organisation h as identified reliance on core staff as a key risk and will co - ordinate additional training for more staff in 2007/8.
The Company Manager has a post graduate diploma in Arts Administration.
Financial Sustainability :
Actual Estimated Projected 200 5/06 2006/07 2007/08 Expenditure Salaries 68,718 64891 68,220 Artistic / Project costs 2241 2230 8,500 Overheads 17,496 18710 20,475 Marketing 5159 1660 2,000 Other Expenditure 1500 3,000 Total Expenditure 93,614 88991 102,195
Income Arts Service Grant 5000 5000 7000 Other Lewisham (BHM) 800 Other Public Funding 26,352 32,500 35,000 Other income/earned income 64,951 59,150 60,700 Total Income 96,303 97,450 102,700
Surplus/deficit 2689 531 505
Benefit to Lewisham resident s: Montage deliver a comprehensive programme of accessible creative activities that respond to local need. The organisation is committed to improving access to the arts among target groups in the community. Montage also present professional productions. Th e development of digital work will enhance the local arts offer.
Contribution to Lewisham Arts Service Aims : • Sense of Place – the development of digital theatre performances will contribute to the available cultural offer in the borough. The company int end to extend this work into educational settings filling a gap in local provision and strengthening the borough’s cultural identity. • Developing Creativity – Montage’s activities provide sustained opportunities for children and adults to develop their crea tivity and learn new skills. The organisation runs a diverse range of courses, many of which were recently introduced. The new shorter courses have been introduced to increase access by families with limited support. The range of their outputs is unique in the borough. • Building Stronger Communities – Montage’s programmes provide opportunities for social integration across communities, cultures and age groups. Montage deliver their regular programme of classes in Brockley, an area with little arts infrastruc ture. The development of the Youth Theatre Festival will provide increased opportunities for young people to integrate through sharing their work with peers. The organisation is building relationships with key agencies and has accepted referrals from the Y outh Offending Team. Montage is committed to encouraging low income families to access services through concessionary rates. The organisation recognises the need to target BME families and disabled children and adults and will develop strategies to achieve this in 2007/8.
Spread of Provision : Montage deliver their programme of weekly classes in Brockley, an area of limited provision. Performances have taken place elsewhere in the borough including Telegraph Hill and Deptford.
Projected Target Performance Indicators 2006/07 2007/08
LIB 196 – Number of performances/events 964 1014
LIB 196 – Number of participants/audiences 10,000 15,000
Outputs : In addition to the quantitative outputs above Montage will continue to contribute to the strateg ic development of arts in the Borough.
Specific Issues/ Additional grant conditions :