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GUIDE to the DRAFT CONSTITUTION DISCUSSION a Note If You AFSA Constitution WORKING DRAFT, APRIL-MAY 2014 Table of Contents GUIDE TO THE DRAFT CONSTITUTION DISCUSSION A note if you’re not used to reading a document like this – - Constitutions like this are structured to systematically show the powers and function of each part of the organisation. That can mean that parts of the structure are discussed early in the document, but then not described until later on. Therefore while reading, it’s natural to need to go back and forth a bit, and it generally makes understanding each section easier. - Changes to the constitution are offered in text, and in comments. Therefore please read both the text and the comments throughout this document, they pose important decision points for AFSA members to make a determination on. 1. Having read this draft Constitution, do you: a. Find the structure logical and easy to understand? b. Support the structure and division of decision-making powers between each structure proposed (eg National Board, Executive Committee, powers given to Members)? c. Support the way decisions are to be made (by majority votes)? d. Have a view on the questions posed throughout this document that members will need to resolve at the AGM? Objects - Do you agree with the proposed objects? (ie objectives) Page 1 of 29 AFSA Constitution WORKING DRAFT, APRIL-MAY 2014 Table of Contents Australian Food Sovereignty Alliance Inc. Constitution WORKING DRAFT: April-October 2014 As at 1 November 2014 Ratified at the AFSA Special General Meeting November 2014 Page 2 of 29 AFSA Constitution WORKING DRAFT, APRIL-MAY 2014 Table of Contents Guide to the Draft Constitution discussion ............................................ 1 Objects .................................................................................................................1 Part 1 — Preliminary ............................................................................. 5 Name 5 Definitions .............................................................................................................5 Interpretation of Constitution .................................................................................6 Objects .................................................................................................................6 Administration of the Australian Food Sovereignty Alliance....................................6 Changes to Constitution ........................................................................................6 Part 2 — Membership ............................................................................ 7 a. Membership ...............................................................................................7 c. Membership register..........................................................................................7 f. Annual General Meetings ...........................................................................8 Part 3 — National Board ...................................................................... 10 a) Powers of the National Board ................................................................... 10 8. Committees of National Board .................................................................. 12 9. Policy ....................................................................................................... 12 Part 4 — Executive Committee and Executive Officers .......................... 13 a. Executive Officer holders .......................................................................... 13 b. Powers of the Executive ........................................................................... 13 c. Meetings of the Executive ............................................................................... 13 d. The President ................................................................................................. 14 e. The Vice-President ......................................................................................... 14 f. The National Secretary .................................................................................... 14 g. Treasurer ........................................................................................................ 14 f. Communications Officer ................................................................................... 14 g. Nominee (Regional Branch Representatives) .................................................. 14 h. Nominee (Fair Food Farmers United) .............................................................. 14 i. Public Officer.................................................................................................... 15 j. Staff and volunteers ......................................................................................... 15 Part 5 — Election of AFSA Officers at the Annual General Meeting ........ 16 a. Qualification for Election ........................................................................... 16 b. Nominations ............................................................................................. 16 c. Returning Officer ...................................................................................... 16 a. Election procedure ................................................................................... 16 Part 6 -- Casual Vacancies, Absences, Removals, Referenda ................... 17 Page 3 of 29 AFSA Constitution WORKING DRAFT, APRIL-MAY 2014 Table of Contents a. Casual vacancies of AFSA Officers .......................................................... 17 b. Removal of Executive Officers .................................................................. 17 c. Referenda ....................................................................................................... 17 Part 7 – Branches ................................................................................. 19 a. Branch Role ............................................................................................. 19 b. Fair Food Farmers United Branch ............................................................. 19 c. Regional Branches ................................................................................... 19 Part 8 -- Finances ................................................................................. 21 a. Finance, power to commit expenditure and control ................................... 21 b. Budget not passed at Annual National Board Meeting .............................. 22 c. Entering of contracts and Common Seal ................................................... 23 Part 9 Miscellaneous ............................................................................ 24 a. Standing Orders ....................................................................................... 24 b. Indemnity ................................................................................................. 24 c. Custody and inspection of records ............................................................ 24 d. Commencement ....................................................................................... 24 e. Conflict of Interest .................................................................................... 24 Schedule One – Forms .......................................................................... 26 Form 1 – Application for Membership .................................................................. 26 Form 2 – Requisition for Special National Board Meeting .................................... 27 Form 3 – Nomination for Election ........................................................................ 29 Page 4 of 29 AFSA Constitution WORKING DRAFT, APRIL-MAY 2014 Part 1 – Preliminary PART 1 — PRELIMINARY Name The name shall be ‘Australian Food Sovereignty Alliance Inc’. Definitions In this Constitution: ‘Absolute majority’ means more than half of the total number of votes available. ‘Act’ means the Associations Incorporation Act (ACT) 1991 ‘Annual General Meeting’ means the Annual General Meeting of the Australian Food Sovereignty Alliance Inc. as constituted under the provisions hereof. ‘AFSA Officer’ or ‘Officer’ means a member of the National Board. ‘Member’ means those individuals or organisations, which are mentioned in Part 2 of this Constitution. ‘National Board’ means the National Board of the ‘Australian Food Sovereignty Alliance Inc.’ hereafter also referred to as AFSA. ‘Executive’ means the Executive Committee of the Australian Food Sovereignty Alliance Inc. as constituted under the provisions hereof. ‘Executive Officer’ means a member of the Executive Committee of the Australian Food Sovereignty Alliance Inc. as constituted under the provisions hereof. ‘Formal Vote’ means a vote made by a delegation or members, which is included by the Returning Officer in the final count of votes made. ‘Functionary Officers’ means the President, Vice-President, Secretary, and Treasurer. ‘Informal Vote’ means a vote that is made by a delegation but which is not included by the Returning Officer in the final count of votes as described in Part 5 subsection 5.15 of the Regulations. ‘Member’ means a person or organisation who has paid the appropriate subscription fee to AFSA and whose application for membership has been approved and accepted by the National Board. ‘Regional Branch Representative’ means the persons elected under Part 3, c 1 (b) to serve on the National Board ‘Regulations’ mean the Regulations of the Australian Food Sovereignty Alliance, which are to be read and interpreted in conjunction with this Constitution. Page 5 of 29 AFSA Constitution
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