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Vulcanus in Europe 2021/2022 – Application Form to Host an Intern – Full List of Questions

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Vulcanus in Europe 2021/2022 – Application Form to Host an Intern – Full List of Questions VULCANUS IN EUROPE 2021/2022 – APPLICATION FORM TO HOST AN INTERN – FULL LIST OF QUESTIONS Host a Japanese student for an internship for 7 months, From 23 August 2021 to 18 March 2022 (6 months for France, from 20 September). Application form: https://www.eu-japan.eu/vulcanus-europe-application-form, Deadline to apply: 15 October 2020 For information on the Vulcanus in Europe programme, click here. For any questions, please send an email to [email protected] INFORMATION ON HOW TO FILL IN THE APPLICATION HOW TO FILL IN THIS Please complete the following form in ENGLISH. Do not leave any questions blank, instead write "N/A" (not APPLICATION applicable) where necessary. Some questions are followed by the word [shared]. Your answers to those questions will be shown to the short-listed students, to help them choose the placement that best fits their profile and expectations. The application form is divided into several sections. The full list of questions can be found in the coloured box, below. HOW TO SAVE YOUR You will be able to save the application form as many times as needed, before submitting it. (A green line DRAFT APPLICATION will show you the sections of the form that you have already completed. Should you wish to, you can pause and save your incomplete form and complete it on a subsequent occasion. Please click on the green "Save Draft" button to pause your application). SUBMISSON OF You must submit your application form by 15 October 2020. Once submitted, a copy of your application YOUR APPLICATION will automatically be sent to the supervisor and the HR contact person. Please note that only complete application forms submitted before the deadline will be considered. WHEN IT IS Each company can host up to two students (three under specific circumstances). If you would like to apply ADVISABLE TO for more than one student, or if you wish to increase your chances to host one student, please complete SUBMIT MORE THAN the form as many times as you have places available with different contents of placement. (Starting with ONE APPLICATION your second application, you will only fill in the fields strictly relating to the placement you are offering). APPLICATION FORM: FULL LIST OF QUESTIONS INTRODUCTION Please tick one of the following - First (or only) application options: * Some general information on your company is asked only in your first (or only) application. - Subsequent application In order to submit this offer, Please tick: you should be either the - Supervisor supervisor or the contact - Contact person (HR) person for this application: * 1/ MY COMPANY IS Company name - [Shared] * ___ OFFERING THE Country where the student will work - [Shared] * ___ FOLLOWING City where the student will work - [Shared] * ___ INTERNSHIP Department where the student will be based - [Shared] * ___ Description of the student's proposed activities - [Shared] * ___ Please describe in detail (5/10 lines) the project the student will work on. R&D activities preferred(Marketing/administrative-based projects should be avoided). 2/ PROFILE OF Level of studies (Multiple choices available) - [Shared] * ___ PREFERRED CANDIDATE Working towards a Bachelors degree (at least 3rd year) / Working towards a Masters degree / Working towards a Doctorate Preferred faculty of studies and major subject(s) - [Shared] *__ Other skills / abilities required - [Shared] * __ EU Language(s) spoken at the company that the student should learn - [Shared] * __ Up to 2 choices possible. Please select the language(s) you would like your student to study before the start of his/her internship. This may be an official language of your country or another language (e.g. English). 3/ DETAILS OF THE Title *(Multiple choices available) Mr / Ms / Dr / Other SUPERVISOR FOR THE First name *_______ INTERNSHIP Surname (family name) * ______ Job title * _____ Direct phone number * + _______ Please include country code (e.g. for a Belgian number beginning 047..., type "3247") Direct email address * _____ Can we send the supervisor details of our future activities? Yes / No 4/ GENERAL Address : Number and street */ Postcode */ Town */ Country *_____ INFORMATION ON THE General phone number * +_____ COMPANY General email *_____ This information is Homepage - [Shared] *____ requested only in your Sector of activity - [Shared] * _____ first (or only) application. Description of the company’s activities - [Shared] *_____Please provide a website link on the activities. Number of employees (subsidiary) - [Shared] *_______ Number of employees (worlwide) - [Shared] * _______ Number of years in business * _____________ Most recent annual turnover, In EUR *______ Main shareholders *____________ Is the company part of a larger group? *____ - No, it is not part of a larger group / Yes, it is part of a larger group (If so, group's worldwide turnover *___) Should the company already do business with Japan, please give details * ____ Last balance sheet *______ Please provide a website link for the last balance sheet or send us the information by email by the deadline Last “profit and loss” statement -*_____ Please provide a website link for the last “profit and loss” statement or send us the information by email by the deadline 5/ YOUR INTEREST IN Why would you like to host a student? * ____ THE VULCANUS ACTIVITY How did you hear about the Vulcanus in Japan scheme? * (multiple choice available ): This information is letter/mail/newsletter/ former participant in the EU-Japan Centre’s activities /other requested only in your first (or only) application. 6/ FINANCIAL ASPECTS - VAT number (including country code) *___ CONTACT PERSON Person to whom the Vulcanus “Requests for payment of contribution” should be sent. This information is For France / Italy / Germany / Belgium and other countries where direct payment is required: contact person in requested only in your charge for the payments to the student. first (or only) application. Please give details of the person who will be responsible for overseeing the direct payment to the student (e.g. payroll manager) Title * Mr /Ms / Dr /Other First name * __ Surname (family name) *__ Department * __ Direct phone number * +__ Direct email address *___ 7/ Please read the below info regarding the COSTS FOR THE COMPANY carefully and write "For ACKNOWLEDGEMENT acknowledgement". ON COSTS FOR THE SCENARIO A: your national law does not request a direct payment to the trainee. Your Company will COMPANY AND ON VISA pay a contribution of €5775 to the EU-Japan Centre, split into 2 slots (June/October). We will pay the RELATED MATTERS correspondent grant to the trainee. SCENARIO B: your national law does request a direct payment to the trainee. Your Company will pay a direct remuneration to the trainee, in compliance with both the minimum wage requirements, and the Vulcanus requirements (where the remuneration cannot be lower than €825 net per month of traineeship). As of June 2020, direct payments of the minimum wage are required at least in the following countries: France / Germany / Italy / Belgium / Ireland. Please note that more countries may adopt this system by the time of the placement. In that case, you will be expected to comply. SCENARIOS A & B: your company will also cover national taxes & costs linked with wages, visas, work permits, social security if applicable. (Visa and work permit – applicable rules depend on national legislation and are constantly evolving. One of the selection criteria will be the compatibility of Vulcanus with the rules in force at the time of the selection). Please write "For acknowledgement" * ___ 8/ HR-RELATED FOLLOW Title * (multiple choice available) Mr /Ms /Dr /Other UP: CONTACT PERSON First name * ___ This information is Surname (family name) * ____ requested only in your Direct phone number * + ___ first (or only) application. Direct email address *____ Can we send the HR contact details of our future activities? * yes /no 9/ APPLICATION Please give details for the Title * Mr / Ms / Dr / Other APPROVAL BY THE person who would sign the final First name *___ PERSON WHO WILL contract on behalf of your Surname (family name) * ____ SIGN THE CONTRACT company should you end up Job title * ___ being matched with a student Approval *: The person who will sign the contract is fully aware and and taking part in the activity. approves the content of this application (please tick for approval) 10/ FINAL CHECK Privacy policy * Please tick: I have read and understand the EU-Japan Centre's privacy policy and agree that the information I have provided can be used in the way described. The Privacy Policy can be found at https://www.eu- japan.eu/privacy-policy. Please read in particular article 3.8 ('As regards "Vulcanus in Europe"...'). .
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