MEDIA GUIDELINES
Media Guidelines
MEDIA FACILITIES ...... 2 ACCESS CONTROL ...... 2 ACCESS TO SPEAKERS ...... 2 PRESS CONFERENCES ...... 3 GETTING TO THE VENUES ...... 3 PHOTOGRAPHY & FILMING ...... 4 PERSONAL CHECKLIST (IMPORTANT) ...... 4 TELECOMMUNICATIONS ...... 5 USEFUL LINKS ...... 5 VISA INFORMATION ...... 6 CONGRESS TRANSPORT ...... 7 TRANSPORT: OFFICIAL CONGRESS SHUTTLE ...... 8 TRANSPORT TO REGISTRATION ...... 8 TRANSPORT TO OPENING CEREMONY ...... 9 TRANSPORT TO CONGRESS AND EXHIBITION ...... 9 TRANSPORT TO ARABIAN NIGHT ...... 9 TRANSPORT TO YOUTH PARTY ...... 9 CONGRESS SHUTTLE HUBS AND HOTELS ...... 10 TRANSPORT - FREQUENTLY ASKED QUESTIONS ...... 13
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MEDIA GUIDELINES
MEDIA FACILITIES Media Center - Mezzanine level of the Exhibition Center (Hospitality Suite 6) Broadcast Center - Mezzanine level of the Exhibition Center (Hospitality Suite 5) Press Conference Room - Level 1 of Convention Center (Room 102) Media Work Room - Level 2 of Convention Center (Room 201) Flash Interview Areas - They will be clearly visible in the exhibition halls and convention center
('Media Facilities' Floorplan Attached)
Members of the media can utilize the media facilities during congress hours and will have access to wireless internet, fixed workstations and basic document printing functionality supported by media assistants. Please carry a USB flash drive with you if you wish to transfer documents to a networked computer for printing essential documents.
ACCESS CONTROL Media will have access to all events and venue areas except the speaker's rooms, VIP rooms, and sponsor hospitality suites (the latter unless invited). A valid media badge is essential to ensure access.
ACCESS TO SPEAKERS For interview access to speakers, please contact the media centre to speak to a designated speaker management liaison. Or write in advance to [email protected].
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MEDIA GUIDELINES
PRESS CONFERENCES WPC Press Conferences are scheduled following each plenary session. They commence within minutes of each plenary, unless otherwise advised.
Please make your way to the press conference centre if you wish to post a question to the speakers participating in that plenary session. Please wave for a microphone and state your name and organization before asking your question. A media badge is essential to gain access.
Each plenary press conference will be only 20 minutes long, so please keep your questions concise and direct. The official language of the congress is ENGLISH, so PLEASE ASK ALL QUESTIONS IN ENGLISH.
Photographers and cameramen are requested to make their way to the press conference room in advance of the speakers being seated. The briefings commence immediately on seating.
A full schedule of daily briefings will be available at the Media Centre every morning. Short media agenda briefings will be conducted at the Press Conference Room at 7:30am every morning. The Latest Daily Briefings Schedule can be collected at this time.
GETTING TO THE VENUES Daily shuttle buses operate from hub hotels from 3-8 December. Please refer to attachment "Congress Transport" for full details. A PRINTOUT OF THIS DOCUMENT WITH YOU AT ALL TIMES IS RECOMMENDED. Each Congress Shuttle Hub has a designated symbol to assist you finding your correct bus. These symbols will be found in the departure area for your bus line. Please see the Congress Shuttle Hub page for more detailed information on your corresponding Congress Shuttle Hub.
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MEDIA GUIDELINES
PHOTOGRAPHY & FILMING Filming of any Congress session is permitted for use in news reports and to support editorial content in general. However the live broadcast of all Congress sessions is limited to 5 consecutive minutes and the World Petroleum Council retains full rights to all footage recorded as well as live broadcast rights.
Media badge holders may not broadcast, publicize or make commercial use of any visual or audio media of any kind of the congress and exhibition if it breaches any licensing contracts agreed to by the 20th World Petroleum Congress Organizing Committee.
Please note that candid photography of women in traditional attire is against tradition so please ask the women for consent.
PERSONAL CHECKLIST (IMPORTANT) Please make sure that throughout your stay in Doha during all 20th WPC events and activities you CARRY THE FOLLOWING ITEMS WITH YOU: Official 20th WPC Media Badge (access to all venues and social events requires a badge) Original Personal Identification (Original Passport / Qatari ID)
BEFORE DEPARTURE FOR DOHA, please print and carry with you a copy of your registration documents including emails received confirming your successful accreditation and successful completion of registration. IF YOU HAVE NOT FOR ANY REASON COMPLETED YOUR REGISTRATION, PLEASE DO SO IMMEDIATELY to ensure your arrival and official badge collection are as smooth as possible.
If you are collecting your badge for the first time, please make sure you bring with you a copy of the aforementioned accreditation and completed registration documentation.
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MEDIA GUIDELINES
N.B.: A private visit (beyond the scope of the 20th WPC and associated events) to a club or entertainment venue that restricts entry to those above 21 will require you to furnish your original passport for identification, so please do carry it with you at all times. A driver's license or any other form of ID is 'not' sufficient for such purposes.
TELECOMMUNICATIONS Electricity is 220-240v with a frequency of 50 Hertz - British standard plugs are utilized. Those travelling from countries that use other plugs and voltages SHOULD BRING SUITABLE ADAPTORS WITH THEM. They might not be readily available for all plug types.
The country code for Qatar is +974. There are two mobile phone service providers in Qatar: Qatar Telecom (QTEL) and Vodafone. Prepaid SIM cards are available at all Qtel and Vodafone service centres, shops and authorized dealers. You need to show a copy of your passport and complete the registration form.
Most hotels offer internet connections. You can also access Qtel Hotspots at selected locations through pre-paid cards. Access cards can be purchased and are reasonably priced.
The Qatar National Convention Center offers free Wi-Fi connectivity to guests.
USEFUL LINKS For a list of Congress Hub hotels please click here If you want to sign up for a Social Tour whilst in Qatar, please click here If you want to sign up for a Technical Tour whilst in Qatar, please click here
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MEDIA GUIDELINES
VISA INFORMATION The State of Qatar issues two-week Tourist Visas on arrival for nationals of the following 33 countries: Andorra, Australia, Austria, Belgium, Brunei, Canada, Denmark, Finland, France, Germany, Greece, Hong Kong, Iceland, Ireland, Italy, Japan, Liechtenstein, Luxemburg, Malaysia, Monaco, New Zealand, Norway, Portugal, San Marino, Spain, Sweden, Singapore, South Korea, Switzerland, The Netherlands, USA, UK, Vatican City.
Only citizens of Bahrain, United Arab Emirates, Kuwait, Sultanate of Oman, Saudi Arabia and the residents in the Gulf Cooperation Council of Arab States who are businessmen, medical doctors, engineers and similar prestigious positions do not need a visa.
All other nationalities not mentioned above need to apply for visas in advance. Your hotel will be able to assist you with your visa application and issue. This is standard service provided by most hotels and a fee is charged for the service. Alternatively, your travel agent or tour company can assist you. Visit the website of the Ministry of the Interior for the State of Qatar for the current information on the countries whose nationals need to apply for a visa to visit Qatar - www.moi.gov.qa
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For all media related enquiries, including interview requests with the 20th WPC Chairman and Project Director as well as questions regarding the press conferences associated with each plenary session, please contact [email protected]
We have also prepared a short need to know guide for all visitors to Doha which is available here: http://www.20wpc.com/index.php/need-to-know.html
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MEDIA GUIDELINES
Congress Transport
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MEDIA GUIDELINES
Congress Transport
Transport: Official Congress Shuttle
The 20th World Petroleum Congress and Exhibition is providing a complimentary transport service between the 14 selected congress shuttle hubs and official congress venues. The table below indicates congress shuttle hubs. Once you have identified the closest hub location to your hotel, please remember the assigned symbol, as this will assist you in always finding your way not only to and from the Congress and Exhibition but also all official 20th WPC social events.
Qatar National Convention Centre (QNCC) Transport Full services to and from hub locations and the QNCC will operate from 3-8 December. Please be advised that QNCC is a large venue which requires a lot of walking. Comfortable footwear is advised.
Opening Ceremony - Sunday, 4 December at Doha Exhibition Center Transport to the 20th WPC Opening Ceremony on 4 December will commence from hub locations at 17h00 with last departures of services to the event at 18h15. All attendees must be seated at the Doha Exhibition Center no later than 19h00. Return services from this event to hub locations will commence 15 minutes after the end of the event.
Arabian Night - Tuesday, 6 December at Katara Valley of Cultures Transport to Arabian Night on 6 December will run throughout the event. The first departure from hub locations will be at 19h00 with the last departure of service to the event at 23h00. Return services to hub locations will commence at 20h90 and will run until 23h30.
Youth Party - Wednesday, 7 December at Sealine Desert Camp Transport to the Youth Party on 7 December will depart from QNCC at 15h00 only. Return services to hub locations will commence from Sealine Desert Camp at the conclusion of the party (approximately 20h30).
Please refer to schedule below as a guide. Timetables are available at your hotel and here.
Transport to Registration
Saturday, 3 Dec Congress Shuttle Hubs to 10h00 to 17h00 QNCC QNCC to Congress Shuttle 10h30 to 17h30 Hubs Sunday, 4 Dec Congress Shuttle Hubs to 08h00 to 15h00 QNCC QNCC to Congress Shuttle 08h30 to 15h30 Hubs
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MEDIA GUIDELINES
Transport to Opening Ceremony
Sunday, 4 Dec QNCC to Opening At 17h00 and at 17h45 Ceremony One way - no return to QNCC Congress Shuttle Hubs 17h00 to 18h15 to Opening Ceremony Opening Ceremony to Commences 15 min after Congress Shuttle Hubs the end of the event
Transport to Congress and Exhibition
Congress Shuttle Hubs to 06h00 to 19h00 Monday, 5 Dec to QNCC Thursday, 8 Dec QNCC to Congress Shuttle 06h30 to 19h30 Hubs
Transport to Arabian Night
Tuesday, 6 Dec QNCC to Arabian Night 18h00 to 19h30 One Way. No return to QNCC Congress Shuttle Hubs to 19h00 to 23h00 * Arabian Night Arabian Night to Congress 20h00 to 23h30 * Shuttle Hubs *continuous shuttle between locations. Times have been extended as per what is in your mini programme guide.
Transport to Youth Party
Wednesday, 7 Dec QNCC to Sealine Desert 15h00 only Camp Sealine Desert Camp to 20h30 Congress Shuttle Hubs See congress shuttle hubs and hotels below. When planning your commute allow sufficient time for boarding, travel, disembarking and security check points. Travel time does not include unexpected delays such as traffic congestion.
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MEDIA GUIDELINES
Congress Shuttle Hubs and Hotels
Congress Shuttle Hub * Hotel Website Telephone Travelling Time to QNCC (mins) Holiday Villa Hotel & Residence City Center Doha Transport service for:
• Holiday Villa Hotel & 30
Residence City Centre Doha www.holidayvilladoha.com 4408 4888
• Al Muntazah Plaza Hotel www.almuntazahplaza.com 4435 5677
• LaVilla Hotel www.lvgh.net 4436 7302
• LaVilla Inn www.lvgh.net 4436 7302
• LaVilla Palace www.lvgh.net/palace.php 4436 7302
Grand Heritage Doha Hotel & Spa Transport service for: 25 • Grand Heritage Doha Hotel &
Spa www.grandheritagedoha.com 4445 5555
• The Torch Doha www.thetorchdoha.com 4446 5800
Grand Hyatt Doha Hotel and Residences Transport service for: 30 • Grand Hyatt Doha Hotel and
Residences www.doha.grand.hyatt.com/hyatt/hotels/ 4448 1234
Intercontinental Doha West Bay Transport service for: 30 • Intercontinental Doha West
Bay www.ichotelsgroup.com/intercontinental 4484 4444
La Cigale Hotel Transport service for: 30
• La Cigale Hotel www.lacigalehotel.com 4428 8888
Movenpick Hotel Doha www.moevenpick-hotels.com 4429 1111
Transport service for: 45 www.alseefhotel.net 4433 2222
www.dohaseefhotel.com 4422 1111
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MEDIA GUIDELINES
• Movenpick Hotel Doha www.centuryhoteldoha.com 4445 5111
• Al Seef Hotel www.coralhoteldoha.com 4424 0045
• Best Western Doha Hotel www.diamondhoteldoha.com 4435 5222
• Century Hotel www.doha.frasershospitality.com 4424 3444
• Coral Hotel Doha www.gloriahotel-doha.com 4423 6666
• Diamond Hotel www.merweb.com 4409 4444
• Fraser Suites Doha www.royalqatarhotel.com 4424 9444
• Lexington Gloria Doha Hotel www.retaj-hotels.com/corniche 4452 8888
• Merwebhotel Central Doha www.swiss-belhotel.com/doha/qatar 4407 8888
• Royal Qatar Hotel • Retaj Residence - Al Cornich • Swiss- Belhotel Doha
Movenpick Towers and Suites Doha Transport service for: 40 • Movenpick Towers and Suites
Doha www.moevenpick-hotels.com 4496 6600
• Four Seasons Hotel Doha www.fourseasons.com/doha 4494 8888
• Retaj Al Rayyan Hotel www.retaj-hotels.com/rayyan 4420 4444
Oryx Rotana Doha Transport service for: 30
• Oryx Rotana Doha www.rotana.com/qatar 4402 3333
• Al Liwan Suites www.alliwansuites.com 4424 2888
• Sharq Village & Spa www.sharqvillage.com 4425 6666
Ramada Plaza Doha Transport service for: 30
• Ramada Plaza Doha www.ramadaplazadoha.com 4428 1428
• Mercure Grand Hotel Doha www.mercure.com 4446 2222
• Doha Grand Hotel www.dohagrandhotel.com 4443 3005
Renaissance Doha City Center Hotel Transport service for:
• Renaissance Doha City Center 30 Hotel
• Courtyard by Marriott Doha www.marriott.com 4419 5000
City-Center www.marriott.com 4419 5555
• Ezdan Hotel & Suites www.ezdanhotels.com 4496 9111
Ritz Carlton Doha Transport service for: 30
www.ritzcarlton.com 4484 8000
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MEDIA GUIDELINES
• Ritz Carlton Doha
Sheraton Doha Resort & Convention Hotel Transport service for: 30
•Sheraton Doha Resort &
Convention Hotel www.starwoodhotels.com 4485 4444
W Doha Hotel & Residences Transport service for:
• W Doha Hotel & Residences 30 • Kempinski Residences & www.starwoodhotels.com/whotels/index.html 4453 5000
Suites - Doha www.kempinski.com/en/doha 4405 3333 • Somerset West Bay Doha www.somerset.com 4420 3333
Wyndham Grand Regency Doha Transport service for:
• Wyndham Grand Regency 30 Doha
• Millennium Hotel Doha www.wyndhamgrandregency.com 4434 3333
• Retaj Residence - Al Sadd www.millenniumhotels.com/qa 4424 7777
Hotel www.retaj-hotels.com/alsadd/index.htm 4489 5555
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MEDIA GUIDELINES
Transport - Frequently Asked Questions
Question Answer
What do these symbols mean? Each Congress Shuttle Hub has a designated symbol to assist you finding your correct bus. These symbols will be found in the 1 departure area for your bus line. Please see the Congress Shuttle Hub page for more detailed information on your corresponding Congress Shuttle Hub. Delegates who register for airport services prior to Nov 4 will receive a Karwa Taxi Voucher upon arrival. Please fill out the 2 How do I get to my hotel? arrival information within your online registration order. You will receive more details after you register your arrival time. The 20th WPC website lists hotels by Congress Shuttle Hubs (which hub is the closest to your hotel). You should also ask your front desk where the nearest hub is located. All hotels will be provided a map to show the nearest hub. Many hotels are providing additional service to the closest hub; please inquire 3 How do I find my hub? directly with your hotel. All delegates will also be provided with a map in their delegate bag showing locations throughout the city. Transport staff will be stationed at all hubs to provide assistance. When returning to your hotel, look for your Congress Shuttle Hub symbol to guide you to the correct departure area. Opening Ceremony buses will begin departing Congress Shuttle Hubs at 17h00 Dec 4. Once the bus is full it will depart to Doha Exhibition Center (DEC). The last bus departure from the Congress Shuttle Hubs will be at 18h15. You must have your Delegate Badge to enter the building. REGISTRATION CONFIRMATION How do I get to Opening Ceremony (4th NUMBER IS NOT VALID FOR ENTRY. You must be seated by 4 Dec)? 19h00. Bus departure service will begin after the ceremony is completed. If you need to leave prior to the completion of the Ceremony please speak to a Transport staff member for assistance or go to the helpdesk. There will be two departures directly from QNCC to DEC - one at 17h15 and one at 18h00. There is NO return service to QNCC. Shuttles will run from the Congress Shuttle Hubs from Dec 3 to Dec 8. Each hub location will have specified times; general hours How do I get to Qatar National Convention of operation are as follows - 5 Centre (QNCC)? Dec 3 service runs from 10h00 to 17h00 Dec 4 service runs from 08h30 to 15h30 Dec 5 - 8 service runs from 06h15 to 20h00 6 How do I get to Arabian Night? Arabian Night service is a continuous shuttle throughout the Page 13 of 15
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evening. Buses begin departing Congress Shuttle Hubs at 19h00 and will continue until 11h30. Please note taxis are not permittted inside Katara (per Katara regulations) and the drop point is aproximately 10-15 minutes walking from the main area of activities. There will be one-way service from QNCC to Katara beginning at 18h30. There is no return service to QNCC. Sessions start at 8h00 daily. Allow a minimum of 10 minutes from arrival to reach your session. Last advised morning departure time will be posted per Hub location. Shuttles run from the Congress Shuttle Hubs throughout the day. DEC 5th OPENING SESSION SPECIAL CIRCUMSTANCE: If you are not AT QNCC BY 08h00 and seated by 08h30 the morning of Dec 5 7 When do I need to be at QNCC? you will not be able to see HH the Emir's opening session. Security for HH the Emir is extremely high-level and neither vehicles nor individuals will have the ability to access or exit the venue while he is on-site. If you have not picked up your badge in advance, please be sure to allow ample time for the registration process at QNCC as you will not be allowed into the conference hall without it. To take the bus you must have your badge or your registration 8 Can anyone take the bus? confirmation. Please note there is no access to any venue other than QNCC registration area without a badge. Not at all! Anyone with a badge is welcome on all our shuttle services. Please note entry to social events is restricted to only 9 Am I only assigned to my hub? delegates (and exhibitors who have purchased the social-event package). No. Buses will run during their set operational period. Seats are 10 Do I have a guaranteed seat on the bus? first-come first-served. It is advised to allow ample travel time to avoid queues. If you are unable to wait for the next available shuttle, you will 11 What happens if I miss the bus? need to make your own arrangements. Transport staff will be present at all departure points to assist you. You may take a taxi, take the hotel car or rent your own vehicle. What are my other options besides the 12 Please note any services other than the bus are not bus? complimentary and will be your responsibility to arrange. Time travel varies per route, but generally allow for half hour to one hour of travel time. Once you have arrived at the venue, 13 How long does it take to get there? there is a minimum 10 minute walk to reach your destination. Please note shuttle drop locations are closer than private parking locations. Yes. Private vehicles will be directed to parking areas. Please allow 14 Am I allowed to drive to the venues? extra time to reach the venue from the parking lot. There are general parking areas at all venues. Qatar National 15 Where can I park at the venues? Convention Centre (QNCC) has a 6 storey parking garage adjacent Page 14 of 15
MEDIA GUIDELINES
to the building. Doha Exhibition Center (DEC) will be using the lot to the south of the venue. Katara Valley of Cultures will utilize the underground parking garage. Please note that shuttle drop points are closer than parking areas. 20th WPC Transport are running the Congress Shuttle Bus System Will you book my car/bus/transport for 16 and are not booking services for individuals. Please make your me? own arrangements for a personal driving service or private rentals. You are responsible for all aspects of a car rental. Renting vehicles in Doha requires a credit card, a valid driving license and a passport or local ID. Please note vehicles are extremely limited during the Congress period. There is a list of rental companies 17 How do I rent my own vehicle? available within the Transport section of the 20th WPC website. Private rental is an individual responsibility. 20th WPC is not responsible for assisting your booking or mitigating any issues you may have. There will be an ambulance located at every 20th WPC venue. 18 How do I get an ambulance? Please speak to the nearest staff member for assistance. Some of the tour buses are equipped with wi-fi. These buses will 19 Will there be wi-fi on the buses? have signs on the interior indicating the availability of wi-fi.
http://20wpc.com/index.php/hotel-and-transport/travel-faqs.html
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The 20th World Petroleum Congress
4-8 December 2011 – Doha, Qatar
MEDIA FACILITIES FLOORPLAN Media Facilities Press Conference Room (Convention Center – LEVEL 1)
Press Conference room -- ROOM 102 Media Facilities Media Work Room (Convention Center – LEVEL 2)
Media Work Room -- ROOM 201 Media Facilities
(Exhibition Center – MEZZANINE LEVEL) (ground level entry access)
Media Center Broadcast Center AL WAKRA, MESAIEED KHOR AL ADAID (approx 45 km) DOHA INTERNATIONAL AIRPORT SEALINE BEACH RESORT ERITREA
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Step by Step Guide For Media Accreditation Application
Media Accreditation Application for the 20th World Petroleum Congress can be made through its official website www.20wpc.com. The accreditation application page has all the relevant information for qualifying applications. Kindly familiarize yourself with the information and to register, click on “Media Accreditation” and follow the below steps:
The online media accreditation application allows you to submit your request online.
Create a 20th WPC Account or Sign In (Sign in is for returning users) Enter your email address and create an account. If you have already created an account, use the same login information to continue and complete your application.
Create a 20th WPC Account All fields indicated by a red asterisk are mandatory You can upload your photograph in the “Insert Photo” field by clicking on the Browse button
o Photographs must be 4.5 cm in height and 3.5 cm in width and not exceed 133/104 pixels (standard international passport size photographs)
Please remember your login information, that is, your username and password as these can be used to register yourself once you have been accepted.
Media Accreditation Application Enter the dates of the period of your accreditation in the “Accreditation Requested for Period (From – To)”, populate all the mandatory fields In this page you must attach a letter of assignment on an official letterhead of the media organization; signed by the publisher, Editor-in-chief, Bureau Chief, Assignment Editor or equivalent by giving the name and the functional title of the journalist. This is mandatory, without supporting documents your application request will not be considered
You may attach more than one document to support your accreditation request if required.
Media Accreditation Request A summary of your application will be shown on the screen which also will be emailed to you. The organisers will review your application and will revert with either an acceptance or a regret letter.
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