SPONSOR: MAYOR ROBERT A.B. REICHERT A RESOLUTION OF THE MACON-BIBB COUNTY COMMISSION AUTHORIZING THE ACCEPTANCE OF AN EXPLOSIVE ORDINANCE UNIT GRANT FROM THE U.S. DEPARTMENT OF HOMELAND SECURITY AND GEORGIA EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $49,000.00, WITH NO LOCAL MATCH, TO BE USED BY THE BIBB COUNTY SHERIFF’S OFFICE FOR THE PURCHASE OF AN EXPLOSIVE ORDINANCE DISPOSAL VEHICLE, AND FOR VETERINARY CARE AND SUPPLIES FOR THE EXPLOSIVE ORDINANCE DETECTING CANINE; AND FOR OTHER LAWFUL PURPOSES. WHEREAS, Macon-Bibb County has been selected to receive an Explosive Ordinance Unit grant from the U.S. Department of Homeland Security and Georgia Emergency Management Agency, in the amount of $49,000.00, with no local match required, to be used as follows: $46,000.00 Explosives Ordinance Disposal Vehicle-Specialized Mission, CBRNE $1,500.00 K-9 Veterinary Care, Small Equipment and Supplies $750.00 Clothing, Operational and Specialized Protective Gear IED/EOD $750.00 Tools, Remote Opening, Examination and Handling TOTAL $49,000.00 WHEREAS, a copy of the grant approval notice and acceptance documentation have been collectively attached hereto as Exhibit A for review and reference purposes, and are incorporated herein by reference; and WHEREAS, there is no match required in order to receive the funds that have been awarded; and NOW, THEREFORE, BE IT RESOLVED by the Macon-Bibb County Commission, and it is hereby so resolved by the authority of the same, that the Macon-Bibb County Commission does hereby authorize the acceptance of a grant in the amount of Forty-nine Thousand dollars and Zero cents ($49,000.00) from the U.S. Department of Homeland Security and Georgia Emergency Management Agency for the purposes set forth hereinabove, with no local match, with said funds to be utilized by the recipient departments in substantially the same way as described in the attached Exhibit A. BE IT FURTHER RESOLVED the Commission hereby declares that the foregoing preamble and whereas provisions set forth hereinabove constitute, and shall be considered to be, substantive provisions of this Resolution and are hereby incorporated by reference into this provision. BE IT FURTHER RESOLVED that in the event scrivener’s errors shall be discovered in this Resolution or in the Exhibits hereto after the adoption hereof, the Commission hereby authorizes and directs that each such scrivener’s error shall be corrected in all multiple counterparts of this Resolution. BE IT FURTHER RESOLVED the Commission grants the Mayor the authority to take any and all further actions necessary to carry out the intents and purposes of this Resolution. BE IT FURTHER RESOLVED that except as specifically provided herein, any and all ordinances or resolutions or parts of ordinances or resolutions in conflict with this Resolution shall be and the same hereby are repealed, and this Resolution shall be in full force and effect from and after its adoption. BE IT FURTHER RESOLVED this Resolution shall become effective immediately upon its approval by the Mayor or upon its adoption into law without such approval. APPROVED AND ADOPTED this _____ day of __________________, 2020. By: _________________________________________ ROBERT A.B. REICHERT, Mayor Attest: _________________________________________ (SEAL) JANICE S. ROSS, Clerk of Commission K:\RES MACON-BIBB\2020 Reichert Authorizing Acceptance Of DHS-GEMA Explosive Ordinance Disposal Grant $49,000 10-2-20.Docx EXHIBIT A Office of the Sheriff • Bibb County, Georgia Sheriff David J. Davis P.O. Box 930 • Macon, Georgia 31202-0930 • (478) 746-9441 www.bibbsheriff.org M E M O R A N D U M TO: Mayor Robert Reichert, Julie Moore and Sherita Jones FROM: Shaina Bester DATE: October 1st, 2020 SUBJECT: Grant Award Notification #2020-39 (FY) 2020 Homeland Security Program – GEMA EOD $49,000.00 ______________________________________________________________________________ Bibb County Sheriff’s Office – Explosives Ordinance Unit (EOD) has been awarded an FY2020 Homeland Security Grant in the amount of $49,000.00. • Grant Type: Formula • Fund Source: Georgia Emergency Management Agency • Match: None required. • Award Date: October 1st, 2020 • Project End Date: August 31st, 2022 Program Budget $46,000.00 Explosives Ordinance Disposal Vehicle-Specialized Mission, CBRNE $1,500.00 K-9 Veterinary Care, Small Equipment and Supplies $750.00 Clothing, Operational and Specialized Protective Gear IED/EOD $750.00 Tools, Remote Opening, Examination and Handling TOTAL $49,000.00 Program Description The Bibb County Sheriff’s Office will utilize FY2020 GEMA EOD grant funds in the amount of $49,000.00 to purchase a vehicle for the EOD unit. Grant funds will be utilized for purchasing small equipment and supplies for the EOD K9 and handler, as well as, for veterinary care. Thank you. Respectfully, Shaina Bester, Grants Administrator Bibb County Sheriff’s Office Macon, Georgia cc: Sheriff David J. Davis, Chief Michael Scarbary, Lt. Billy Skinner, Cindy Gresham, Crystal Rutherford. FISCAL YEAR 2020 HOMELAND SECURITY GRANT PROGRAM AGREEMENT BETWEEN THE STATE OFGEORGIA GEORGIA EMERGENCY MANAGEMENT AND HOMELAND SECURITY AGENCY AND GRANT: The United States Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), approved the application and awarded grant funding from the Fiscal Year (FY) 2020 Homeland Security Grant Program to the Georgia Emergency Management and Homeland Security Agency (GEMA/ HS) on behalf of the State of Georgia, in accordance with The Homeland Security Act of 2002 (Public Law 107-296), as amended by section 101 of the Implementing Recommendations of the 9/11 Commission Act of 2007 (Public Law 110-53). The Catalog of Federal Domestic Assistance (CFDA) number for this grant is 97.067. GEMA/HS will maintain overall responsibility and accountability to the federal government for the duration of the program. GEMA/HS, as Recipient, has awarded the amount of ________________ to _________________________________________________, as Subrecipient, in accordance with the FiscalYear 2020 Homeland SecurityGrant Program(HSGP), State Homeland Security Program(SHSP), and/or Urban Area Security Initiative (UASI). Under this Agreement, GEMA/HS will execute the interests and responsibilities of the Recipient. The individual designated to represent the State is James C. Stallings, Authorized Recipient Official. The State has designated Harlan Proveaux as the Program Manager of this program. The Subrecipient's Authorized Official has authority to legally bind the Subrecipient and will execute the interests and responsibilities of the Subrecipient. The Subrecipient's Authorized Official is the person whose name and signature appear on page twelve (12) of this agreement. PURPOSE: The Subrecipient agrees to use allocated funds only as approved; to comply with the terms, conditions and guidelines, as stated within this agreement; and to request reimbursement only for expenditures made in accordance with the Approved Budget Cost Lines. Any modification to the Budget must be requested in writing by the Subrecipient and must be approved by the Program Manager or other authorized representative prior to the execution of that modification. After all approved items on the approved Budget have been reimbursed to the Subrecipient, this Subrecipient Agreement shall be terminated. Any remaining funds shall be forfeited by the Subrecipient, and deobligated and reallocated by GEMA/HS. PERIOD OF PERFORMANCE: This Agreement shall become effective on , or on the date when the Agreement has been signed by all parties and returned to GEMA/HS, whichever is later, and shall continue through . No modifications to the Budget can be made after the termination date, , or when all funds have been used. Spending of grant funds, may not commence until this Agreement is effective. The Subrecipient agrees that all purchases and expenditures authorized under this program must be completed by the effective end date. Extensions are at the discretion of GEMA/HS and will only be granted for cause when requested in writing at least 30 days prior to the end date of this Agreement. Caveat: DHS/FEMA has reserved the right to change the FY20 HSGP grant; including shortening the performance period and/or grant end date. Any change in the grant and/or performance period of the FY20 HSGP award will be passed through to the Subrecipient by GEMA/HS. EXHIBITS: Exhibits are attached or attainable via the internet and made a part of this agreement by reference: Exhibit A Standard Assurances - Standard Form 424B (Non-Construction) or Standard Form 424D (Construction), as applicable (COMPLETE, SIGN AND RETURN With AGREEMENT) Exhibit B National Incident Management System (NIMS) Compliance Form (COMPLETE, SIGN AND RETURN With AGREEMENT) Exhibit C Certifications Regarding Lobbying; Debarment, Suspension And Other Responsibility Matters; And Drug-Free Workplace Requirements (COMPLETE, SIGN AND RETURN With AGREEMENT) Exhibit E Tangible Property Report (KEEP FOR REFERENCE) Exhibit F Department of Homeland Security, HSGP, Grant Agreement Number , Agreement Articles (KEEP FOR REFERENCE) Exhibit G Approved Budget Cost Line(s) (LOCATED IN EMGRANTS) Exhibit H DHS/FEMA Fiscal Year 2020 HSGP Notice of Funding Opportunity Announcement (DHS/FEMA NOFO), located at: https://www.fema.gov/media-library/assets/documents/185911 - 2 - PURCHASES, REIMBURSEMENT, AND REPORTING REQUIREMENTS: A. Purchasing: Subrecipient must follow federal, state and local procurement guidance and regulations as standards for purchasing