DOCSLIB.ORG

Appraisal Report for Earthquake Commission (EQC) Disposal Schedule Draft for Feedback, August 2021

Total Page：16

File Type：pdf, Size：1020Kb

Download full-text PDF Read full-text
Appraisal Report for Earthquake Commission (EQC) Disposal Schedule Draft for Feedback, August 2021 Appraisal Report for Earthquake Commission (EQC) Disposal Schedule Draft for feedback, August 2021 Our mission: To reduce the impact on people and 1 property when natural disasters occur. Contents 1. Purpose .............................................................................................................................. 3 2. About the disposal schedule .............................................................................................. 3 2.1 Schedule overview ..........................................................................................................................3 2.2 Scope of the disposal schedule ......................................................................................................4 3. About the agency ............................................................................................................... 4 3.1 Functions and activities of EQC ......................................................................................................4 3.2 Structure of EQC ..............................................................................................................................5 3.3 Information and recordkeeping environment ..............................................................................6 4. Methodology ...................................................................................................................... 8 4.1 Development Activities ...................................................................................................................8 4.2 Preceding disposal authorities of relevance .................................................................................8 4.3 Appraisal criteria .............................................................................................................................8 4.4 Internal review ................................................................................................................................9 4.5 External consultation ......................................................................................................................9 4.6 Format of the schedule ................................................................................................................ 10 5. Description and evaluation of classes.............................................................................. 11 5.1 Class no. 1 – Governance and Strategic Management.............................................................. 11 5.2 Class no. 2 – Management of the Natural Disaster Fund, Risk Transfer and Administration of the Earthquake Commission Act Insurance Scheme ....................................................................... 14 5.3 Class no. 3 – Claims Handling and Management ....................................................................... 19 5.4 Class no. 4 – Capability Management......................................................................................... 24 5.5 Class no. 5 – Procedures, Guidelines, Instructions and Training .............................................. 26 5.6 Class no. 6 – Operational Contract Management ..................................................................... 27 5.7 Class no. 7 – Public Education and Sponsorship ........................................................................ 28 5.8 Class no. 8 – Research Management .......................................................................................... 31 5.9 Class no. 9 – Policy Advice ........................................................................................................... 34 6. Appendix One – Internal consultation ............................................................................. 35 7. Appendix Two – External consultation ............................................................................ 38 2 1. Purpose Disposal of the Earthquake Commission (EQC) information and records must be authorised by the Chief Archivist, as per the requirements of the Public Records Act 2005. There is a legal requirement to ensure there is an approved and up-to-date disposal authority available, providing authorisation for the disposal of EQC information and records. At the same time, there is a business requirement to ensure that the disposal of any information and records can be implemented practically by the Commission. The current EQC disposal authority DA467, expires in September 2022. Since it was first developed and approved there have been a number of changes at EQC, which need to be reflected with a more fit for purpose disposal schedule. This new disposal schedule will replace DA467. The purpose of this appraisal report is to outline the context in which information and records are created, managed, and disposed of at EQC, and to document the disposal recommendations and appraisal evaluation of EQC information and records not covered by the General Disposal Authorities (GDAs), for approval by the Chief Archivist. The accompanying disposal schedule identifies the different types of Commission-specific information and records that are created, received, and used by EQC, and the recommended time period for keeping information and records prior to their destruction or transfer to Archives New Zealand. 2. About the disposal schedule 2.1 Schedule overview The disposal schedule accompanying this report applies to information and records pertaining to the functions of EQC. It consists of nine EQC-specific classes of information and records, namely: 1. Governance and Strategic Management 2. Management of the Natural Disaster Fund, Risk Transfer and Administration of the Earthquake Commission Act Insurance Scheme 3. Claims Handling and Management 4. Capability Management 5. Procedures, Guidelines, Instructions and Training 6. Operational Contract Management 7. Public Education and Sponsorship 8. Research Management 9. Policy Advice. EQC will also utilise the Archives New Zealand General Disposal Authorities; GDA 6 Common corporate service public records and, for information and records covered by those disposal authorities. Approval of this disposal schedule is an important step in assisting EQC to meet best practice in the management of its information and records. It is expected that, following the approval of this disposal schedule, rules will be mapped into EQC’s electronic document and records management system to allow for the setup of regular systematic implementation of the schedule. Projects will also be undertaken to implement the disposal actions on non-current hard copy information and records, and electronic information stored in other repositories that have reached their disposal date. New Zealand’s EQC insurance cover is unique in the world and so are the functions of EQC. This disposal schedule recommends a relatively high percentage of records to be retained as archives, because: 3 • the agency’s functions have the potential to impact on all New Zealanders • the agency’s functions relate to an issue of interest to all New Zealanders (i.e., natural disasters) and to events that can have significant impacts on individuals and communities • some of its records have both enduring scientific and social history research value, and • the agency’s functions and the records generated as a result of its functions document a significant and unique activity of government and relationship between government and the public of New Zealand. 2.2 Scope of the disposal schedule This disposal schedule applies to all information and records within all systems (current and legacy), in any format, that have been created, received, and used by EQC. The disposal schedule covers the following: Electronic documents and records Information in line of business systems and databases Hard-copy records This disposal schedule does not cover information and records already covered by the GDAs. The schedule will supersede the current EQC schedule (DA 467) which has previously received an extension and is due to expire in September 2022. 3. About the agency 3.1 Functions and activities of EQC EQC is the New Zealand Crown entity that provides insurance cover (EQCover) for homeowners to help them recover from the effects of natural disasters. Although the title of the agency suggests that its main focus is earthquakes, EQC provides insurance for many different natural hazard types: • Earthquake, natural landslip, volcanic eruption, hydrothermal activity, or tsunami. • In the case of residential land storm and flood damage. • Fire occasioned by or through or in consequence of any of these natural disasters. EQC was established in 1944 as the Earthquake and War Damages Commission. The name was changed under the Earthquake Commission Act 1993 (the EQC Act), and its core functions as listed on their website are: 1. “To provide natural disaster insurance for residential property (dwellings and some coverage of land) 2. To administer the Natural Disaster Fund (NDF), including its investments and reinsurance 3. To fund research and education on natural disasters and ways of reducing their impact.”1 These three functions are essential for New Zealand to effectively manage natural disaster risk. To support these functions EQC collects premiums to pay for the insurance and manages the settlement of insurance 1 https://www.eqc.govt.nz/about-eqc/our-role 4 claims arising from natural disasters. This includes claims made directly to EQC, claims that EQC manages as an agent for Southern Response to support the final settlement for outstanding
Load more

Recommended publications
  • Treasury Report T2015/1646: EQC Investment Direction
    The Treasury Material Provided to the Public Inquiry into EQC Information Release August 2021 This document has been proactively released by the Treasury on the Treasury website at https://treasury.govt.nz/publications/information-release/public-inquiry-eqc Information Withheld Some parts of this information release would not be appropriate to release and, if requested, would be withheld under the Official Information Act 1982 (the Act). Where this is the case, the relevant sections of the Act that would apply have been identified. Where information has been withheld, no public interest has been identified that would outweigh the reasons for withholding it. Key to sections of the Act under which information has been withheld: [23] 9(2)(a) - to protect the privacy of natural persons, including deceased people [25] 9(2)(b)(ii) - to protect the commercial position of the person who supplied the information or who is the subject of the information [26] 9(2)(ba)(i) - to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied [31] 9(2)(f)(ii) - to maintain the current constitutional conventions protecting collective and individual ministerial responsibility [33] 9(2)(f)(iv) - to maintain the current constitutional
    [Show full text]
  • Changes to Disaster Insurance in New Zealand
    437 CHANGES TO DISASTER INSURANCE IN NEW ZEALAND SUMMARY This article is based on material supplied by EQC in its information kit detailing the background to and consequences of the Earthquake Act 1993. After discussing the need for a change in insuring for disasters, the new natural disaster insurance for residential properties - EQCover - is outlined. This is followed by an outline of the phase-out of EQC cover for disaster insurance for commercial and "Special Purpose" properties. The new structure for and role of the Earthquake Commission is also outlined. INTRODUCTION there hadn't even been cleared away, let alone rebuilt. Recently, Parliament passed the Earthquake Commission Act Since its establishment, the EQC has been called on to pay 1993 which will take effect from 1 January 1994. The main out on claims relating to several moderately severe events, points of this legislation are that disaster insurance cover - such as the 1968 Inangahua earthquake, the 1987 Bay of now called EQCover - will cover only residential property Plenty earthquake, and the Abbotsford landslip, and on many and this will insure dweelings for replacement value rather claims arising from milder earthquakes. than the indemnity value. This paper explains why the Earthquake and War Damage Commission (EQC) was set up Why chani:e the old system? back in 1945, what has happened since that time, and why changes are now being made to New Zealand's natural EQC maintains a large fund and has considerable disaster insurance system. reinsurance in place to cover, as much as possible, the insurance costs associated with earthquakes and certain other The rini: of fire disasters in New Zealand.
    [Show full text]
  • Kāinga Ora Governance Capability Uplift Programme
    State Sector Governance Essentials – Kāinga Ora Governance Capability Uplift Programme Workbook iod.org.nz Workbook This workbook has been prepared as a resource for participants in the Institute of Directors in New Zealand (Inc) Director Development programme. It is not intended to be exhaustive or constitute advice. Its content should not be used or relied upon as a substitute for proper professional advice or as a basis for formulating business decisions. The Institute of Directors in New Zealand (Inc) and its employees expressly disclaim all or any liability or responsibility to any person in respect of this workbook and in respect of anything done or omitted to be done by any person in reliance on all or any part of the contents of the workbook. (March 2021) SSC 11996 A3 Poster v4 19/6/07 10:53 AM Page 1 A code of conduct issued by the State Services Commissioner under the State Sector Act 1988, section 57 WE MUST BE FAIR FAIR, IMPARTIAL, We must: – treat everyone fairly and with respect RESPONSIBLE & – be professional and responsive TRUSTWORTHY – work to make government services accessible and effective – strive to make a difference to the well-being of New Zealand and all its people. The State Services is made IMPARTIAL up of many organisations with powers to carry out the work of We must: New Zealand’s democratically – maintain the political neutrality required to enable us to work with elected governments. current and future governments – carry out the functions of our organisation, unaffected by our Whether we work in a department personal beliefs or in a Crown entity, we must act – support our organisation to provide robust and unbiased advice with a spirit of service to the – respect the authority of the government of the day.
    [Show full text]
  • State Minister Kazuyuki Nakane's Visit to New Zealand
    State Minister Kazuyuki Nakane's Visit to New Zealand State Minister for Foreign Affairs Mr. Kazuyuki Nakane visited New Zealand from 20 to 22 February. Visit to Wellington, New Zealand (21 February) Meeting with Deputy Prime Minister and Minister of Foreign Affairs, Rt. Hon. Winston Peters Meeting with Deputy Chairperson of the Parliamentary Select Committee on Foreign Affairs, Defence and Trade and former Minister of Defence, Hon. Mark Mitchell Meeting with former Minister of Foreign Affairs, Hon. Gerry Brownlee On the 21st of February, State Minister Nakane visited Deputy Prime Minister and Minister of Foreign Affairs, the Rt. Hon. Winston Peters. They discussed Japan-New Zealand bilateral relationship, regional affairs including the North Korea situation, and the Trans-Pacific Partnership agreement (TPP). Both Mr. Nakane and Mr. Peters agreed to continue working together towards an even stronger bilateral relationship, through cooperation on a range of issues. On the same day, State Minister Nakane also met Hon. Mark Mitchell, the Deputy Chairperson of the Parliamentary Select Committee on Foreign Affairs, Defence and Trade and former Minister of Defence, and Hon. Gerry Brownlee, the former Minister of Foreign Affairs and former Minister for Canterbury Earthquake Recovery. In both meetings, they exchanged ideas on Japan-New Zealand relations and current international affairs. Visit to Christchurch, New Zealand (22 February) Offering of flowers at the Canterbury Earthquake National Memorial Chatting with Prime Minister Jacinda Ardern (left) (In centre is Mayor of Christchurch, Lianne Dalziel) State Minister Nakane attended the Memorial Service for the 7th Anniversary of the 2011 Christchurch Earthquake, and offered flowers and prayers to the departed representing the Japanese Government.
    [Show full text]
  • Annual Report 2010–11
    annual report 2010–2011 We are Working hard to provide Canterbury people With Certainty around their claim situation. it is important that We are accurate With our Claims settlement proCess. not just for our customers in a very difficult and uncertain time but also for the Continued ConfidenCe of the global insuranCe market and the protection of the eQc funds for all new Zealanders. Ian SImpSon EQC ChiEf ExecutivE Contents Chairman's report 2 Chief exeCutive's report 6 researCh projeCts 12 eQC's Changing environment 14 natural Disaster Claims loCations 16 summary of Claims 18 eQC's reinsuranCe programme 20 finanCial statements 22 audit report 22 statement of responsibility 24 statement of Comprehensive income 25 statement of Changes in equity 26 statement of financial position 27 statement of Cash flows 28 notes to the financial statements 29 statement of service performance 57 other DisClosures 68 managing organisational health 68 investment processes 70 ministerial DireCtions 72 DireCtory 80 1 EQC Annual Report | 2010–2011 Chairman's Report Any consideration of the operations of the Earthquake Commission (EQC) over the last financial year must start with the acknowledgement that 182 people lost their lives in New Zealand’s most damaging natural disaster. Others were injured, some very seriously. The cumulative effect of 13 major and thousands of minor earthquakes in and around Christchurch has exhausted the emotional resources of many. The social trauma will be with the people of Canterbury and New Zealand, for years. 2 And yet there remAins a soliD beDroCk of soCial anD Community resilienCe on which Canterbury’s physicAl rebuild will be bAsed.
    [Show full text]
  • 2020 BENCHMARKING REPORT Summary of the Findings
    2020 BENCHMARKING REPORT Summary of the findings For the period 1 January 2020 to 31 December 2020, plus five-year trends. KEY RESULTS FOR 2020 This report summarises information in the (For all workers – employees & contractors) Forum’s full Benchmarking Report. 4.66 Total Recordable Injury Frequency Rate The full online report includes detailed sector results. It is available to all participants who contribute their data 14.03 All Injury Frequency Rate to the benchmarking project. If you would like to join the project and have access to 34.47 Near Miss Report Frequency Rate the full report please email: [email protected] 3 Workers Died Published May 2021 Business Leaders’ Health & Safety Forum: Benchmarking Report www.forum.org.nz Key results Reported frequency rates Who’s involved This report provides a summary of All workers – employees and contractors combined Agriculture, Forestry, Fishing: Aratu Forests Ltd, Dairy NZ, Ernslaw One – Forestry, health and safety performance for Landpower, Miraka, OSPRI New Zealand, Pāmu, PF Olsen, PGG Wrightson, Ruralco, Business Leaders’ Health and Safety 2020 2019 2018 2017 2016 T&G Global. Total Recordable Injuries 4.66 5.35 3.17 2.96 2.84 Forum members participating in the Construction: Cassidy Construction, Citycare – Construction, ECL Group, benchmarking initiative. This initiative First Aid Injuries 9.37 11.92 8.32 6.98 10.65 Fletcher Construction, Fulton Hogan, Naylor Love Construction, PAE (Construction), helps members understand and Medical Treatment Injuries 2.13 1.77 1.54 1.20 1.25 Taylors Contracting. compare their performance, and Restricted Work Injury 0.6 1.35 0.33 0.38 0.20 Defence, Public Order, Safety: The Department of Corrections.
    [Show full text]
  • Treasury Report T2012/1959: Cabinet Paper Proposing Terms of Reference for the Review of the Earthquake Commission Act 1993
    The Treasury Material Provided to the Public Inquiry into EQC Information Release August 2021 This document has been proactively released by the Treasury on the Treasury website at https://treasury.govt.nz/publications/information-release/public-inquiry-eqc Information Withheld Some parts of this information release would not be appropriate to release and, if requested, would be withheld under the Official Information Act 1982 (the Act). Where this is the case, the relevant sections of the Act that would apply have been identified. Where information has been withheld, no public interest has been identified that would outweigh the reasons for withholding it. Key to sections of the Act under which information has been withheld: [23] 9(2)(a) - to protect the privacy of natural persons, including deceased people [25] 9(2)(b)(ii) - to protect the commercial position of the person who supplied the information or who is the subject of the information [26] 9(2)(ba)(i) - to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied [31] 9(2)(f)(ii) - to maintain the current constitutional conventions protecting collective and individual ministerial responsibility [33] 9(2)(f)(iv) - to maintain the current constitutional
    [Show full text]
  • The Safe System in Practice – a Sector-Wide Training Programme Climo,H
    The Safe System in Practice – a sector-wide training programme Climo,H. Dugdale, M. Rossiter, L. NZ Transport Agency The Safe System in Practice – a sector-wide training programme H. Climo, M. Dugdale, L. Rossiter NZ Transport Agency ABSTRACT Safer Journeys , New Zealand's road safety strategy to 2020, adopted the Safe System approach. The Safe System in Practice training course was designed in 2011-12 to improve understanding of the approach, and build the skills, confidence and relationships across the sector to implement it. The course, aimed at planners, engineers, roading operations and maintenance managers, educators, enforcers, and other system designers who influence road safety, outlines the Safe System approach and principles, and best practice treatments to strengthen every element of the system. The cross-disciplinary content is developed and presented by experts and is reinforced by an action learning approach using New Zealand case studies that are worked on by small groups. In the first 18 months the course has been delivered to more than 800 people, and evaluations show it has been extremely successful. The course designers aim to train 500 more over the next year. This intensive programme gives the sector the best chance of changing the road safety conversation, and developing a shared understanding of how to reduce deaths and serious injuries, in the shortest possible time. The paper outlines the course design, results and lessons learned, with particular reference to how the course could be replicated elsewhere. Keywords: Safe System, capability, training 1 The Safe System in Practice – a sector-wide training programme Climo,H.
    [Show full text]
  • 30 Jun 2019 -- 6-Monthly Recs Report
    TAIC open recommendations Half-yearly report For the six months ended 30 June 2019 Summary Purpose This report updates you on the status of open recommendations that the Transport Accident Investigation Commission (TAIC) has issued across the aviation, rail, and maritime transport modes. Contents The information and data in the report focus mainly on the recommendations issued to the modal regulators, who are reporting progress against implementation as a matter of good practice. The Commission has no mandate to compel recipients of its recommendations to provide such information. TAIC has compiled the report using information and data supplied by the Civil Aviation Authority (CAA), Maritime New Zealand (MNZ), and those in the rail sector with assigned recommendations — New Zealand Transport Agency (NZTA), KiwiRail, the Ministry of Transport (MoT) and the National Rail System Standards Executive (NRSS-E). Numbers of open recommendations issued to the Ministry of Transport (MoT), State Owned Enterprises (SOEs), other government organisations (such as local government), and non-government organisations are also shown in each sector report. Explanatory notes Explanatory notes are on the back page. Summary data The table below shows summary data for the open safety recommendations TAIC has issued to the CAA, MNZ and the Rail Sector. Recommendations issued & closed Estimated time to closure 1-Jan--19 to 30-Jun-19 Number open as at More Not Closed 30-Jun-19 Within 12 1 to 5 Issued Closed than 5 accepted/no YTD* months years years further action CAA 1 1 2 53 53% 32% 15% MNZ 1 10 10 40 40% 60% NZTA 3 15 33% 53% 13% KiwiRail 12 42% 50% 8% Local Govt.
    [Show full text]
  • New Zealand Earthquake –
    18 JOURNAL VOL. 34 NO. 05 NEW ZEALAND EARTHQUAKE – THE AFTER IT WAS ANNOUNCED IN AUGUST THAT THE EXPECTED COST OF CLAIMSS THE EARTHQUAKE COMMMISSIOS N (EQC) FEATURE FACESE FROM THE CANTERBURY EARTHQUAKES HAD RISEN FROM $3 BILLIONO TO $7.11 BILBI LION. INN ADDAD ITION, THE HIH GH COURT HAS RULED THAT THE EQC IS RESPONSIBLE FOR MULTIPLEL CLAIMS ONN ONE PROPPERTY RESULTINGN FROM THEH MULTIPLE EVENTS THAT HAVE OCCURRED. THE PRIME MINISTER HAS SUGGESTEDE THIS DECISION COULD ADD A FURTHER $1 BILLION OF CLAIMS COST TO THE EQC.C IN THIS ARTICLE, JOHN SMEEDD EXAMINES THE BACKGROROUND OF SEISMIC ACTIVITY IN NEWW ZEALAAND,NDD THE DEVDED ELOEL PMENT OFO THET EQC AND PROVIDES A BRIEF REVIEWW OFO THE CAC NTERBURYY EAREA THQUAKES.S HEE THHENE LOOKS AT THETH APPPROPR ACHES TO EARTHQUAKE COVER ADOPTEDD IN JAPAN AND CALIFORORNIA. Seismic Activity in New Zealand New Zealand is not unique in its anywhere in the world over the New Zealand experiences thousands exposure to earthquakes, and along 12 month period. Due to the low of earthquakes a year, most of which with a number of other countries, sits population density in the area are too small to feel. However, since in what is widely known as the “Ring there were only 5,219 claims 1990 there have been more than of Fire”. About eighty per cent of the at a cost of $6.1 million. world’s largest earthquakes occur seventy recorded earthquakes in A list of signifi cant New Zealand New Zealand measuring at least along the Ring of Fire.
    [Show full text]
  • Organisation Submission
    The Treasury Earthquake Commission (EQC) Act Review Submissions Information Release Release Document January 2018 www.treasury.govt.nz/publications/reviews-consultation/eqc/submissions Key to sections of the Official Information Act 1982 under which information has been withheld. Certain information in this document has been withheld under one or more of the following sections of the Official Information Act, as applicable: [1] 9(2)(a) - to protect the privacy of natural persons, including deceased people; [2] 9(2)(b)(ii) - to protect the commercial position of the person who supplied the information or who is the subject of the information. Where information has been withheld, a numbered reference to the applicable section of the Official Information Act has been made, as listed above. For example, a [2] appearing where information has been withheld in a release document refers to section 9(2)(b)(ii). In preparing this Information Release, the Treasury has considered the public interest considerations in section 9(1) of the Official Information Act. New Zealand’s Future Natural Disaster Insurance Scheme Proposed changes to the Earthquake Commission Act 1993 Submission by Tonkin + Taylor September 2015 New Zealand’s Future Natural Disaster Insurance Scheme Proposed changes to the Earthquake Commission Act 1993 Tonkin + Taylor (T+T) is making this submission in response to the proposed changes to the Earthquake Commission Act 1993. We note that submissions are required to be forwarded to Treasury at [email protected] no later than 5.00pm on Friday 11 September 2015. As requested, our responses are written in the template below.
    [Show full text]
  • Vote Transport
    Vote Transport APPROPRIATION MINISTER(S): Minister of Transport (M72) DEPARTMENT ADMINISTERING THE VOTE: Ministry of Transport (A26) RESPONSIBLE MINISTER FOR MINISTRY OF TRANSPORT: Minister of Transport The Estimates of Appropriations 2021/22 - Economic Development and Infrastructure Sector B.5 Vol.1 223 Vote Transport Overview of the Vote Overview of the Vote Vote Transport ($7,906 million in 2021/22) encompasses the funding of land, air and water transport infrastructure investments, services, and regulatory activities. The appropriations under the Vote support the purpose of the transport system, which is to improve people's wellbeing, and the liveability of places. It does this by contributing to 5 key outcomes: inclusive access, healthy and safe people, environmental sustainability, resilience and security, and economic prosperity. The major entities involved in the Vote are the Ministry of Transport; the transport Crown entities Waka Kotahi NZ Transport Agency, Civil Aviation Authority (incorporating the Aviation Security Service), Maritime New Zealand, and Transport Accident Investigation Commission; State owned enterprise KiwiRail Holdings Limited; and City Rail Link Limited, a schedule 4A company under the Public Finance Act. National Land Transport Programme In 2021/22, the largest element of the Vote is the funding of the National Land Transport Programme (NLTP) ($3,967 million or 50% of the Vote). The NLTP is funded out of the National Land Transport Fund (NLTF), which is made up of the net inflows of land transport and certain
    [Show full text]