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Headquarters Maharashtra Gujarat and Goa Area

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Headquarters Maharashtra Gujarat and Goa Area HEADQUARTERS MAHARASHTRA GUJARAT AND GOA AREA (SIGNALS) CARE OF 56 ARMY POST OFFICE, PIN - 908806 REQUEST FOR PROPOSAL (RFP) AGAINST ADVERTISED TENDER ENQUIRY (ATE) IN TWO BID SYSTEM REQUEST FOR PROPOSAL (RFP) No: 0905/OUTDOOR/KALINA MALAD KANDIVALI/TAG/SIGS OPENED ON ‘P’ DAY + 29 1. The online Bids under Advertised Tender Enquiry (TWO BID SYSEM) are invited by the Headquarters Maharashtra Gujarat and Goa Area (Signals) for and on behalf of the President of India for supply of items listed in Part II of this RFP. The tender reference number is 0905/Outdoor/Kalina Malad Kandivali/TAG/Sigs and can be viewed / downloaded from the website www.eprocure.gov.in. 2. The address and contact numbers for sending Bids or seeking clarifications regarding this RFP are given below: - (a) Bids/queries to be addressed to - Chief Signal Officer, Headquarters Maharashtra Gujarat and Goa Area, 27, Assaye Building, First Floor, Colaba, Mumbai-05. (b) Postal address for - Headquarters Maharashtra Gujarat and Goa Area, 27, Assaye Building, First Floor, Colaba, Mumbai-05. (c) Name/designation of the - Col HK Gopinath Point of Contact Project Officer, Headquarters Maharashtra Gujarat and Goa Area (Signals) PIN- 900497, C/o 56 APO (d) Telephone numbers of - 022-22152409 Point of Contact (e) E-mail ids of Point of Contact - [email protected] (f) Fax Number - 022-22152409 3. This RFP is divided into five Parts as per DPM 2009. (a) Part I - Contains general information and instructions for the Bidders about the RFP such as the time, place of submission and opening of tenders, validity period of tenders, etc. (a) Part II - Contains essential details of the items/services required, such as the Schedule of Requirements (SOR), technical specifications, delivery period, mode of delivery and consignee details. (b) Part III - Contains standard conditions of RFP, which will form part of the Contract with the successful Bidder. (c) Part IV - Contains special conditions applicable to this RFP and which will also form part of the Contract with the successful Bidder. (d) Part V - Contains evaluation criteria and format for price bids. 4. Placement of Purchase Order - The Purchase Order will be placed on successful conclusion of negotiations with the L1 Firm. 2 5. This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it become necessary at any stage. Sd-x-x-x-x (HK Gopinath) Colonel DCSO Enclosures: (As above) for Chief Signal Officer 3 PART I - GENERAL INFORMATION 1. Critical Dates. The critical dates with respect to the Tender under ref i.e. Tender No 0905/Outdoor/Kalina Malad Kandivali/Tag/Sigs are as given below:- CRITICAL DATESHEET Ser Item Date Time (a) Published Date ‘P’ Day 1400 hrs (b) Bid Document Download ‘P’ Day 1400 hrs Date from which Clarification can be 1400 hrs (c) ‘P’ Day sought (d) Pre-bid Meeting ‘P’ + 15 Day 1200 hrs Last Date of seeking Clarification on 1400 hrs (e) ‘P’ + 15 Day the RFP (f) Earliest Date of Bid Submission ‘P’ + 20 Day 1400 hrs (g) Last Date of Bid Submission ‘P’ + 28 Day 1400 hrs (h) Bid Opening Date ‘P’ + 29 Day 1200 hrs Note: ‘P’ is the date of publication of the tender 2. Manner of Depositing the Bids. The bids will be submitted through on-line mode of Central Public Procurement Portal (CPPP) [http://eprocure.gov.in/eprocure/app]. However, certain documents would be required to be submitted physically to be dropped in the tender box/sent by post at the prescribe location/address. Details are as follows:- On-lineSubmission (a) Cover-I. Cover-I will contain the Technical Bids consisting of the following documents :- (i) Proof of valid registration/renewal of registration, if any (to be scanned and uploaded). (ii) PAN No. , CST/VAT/TIN registration (to be scanned and uploaded). (iii) Scanned copy of EMD documents if applicable or the exemption certificate in terms of Para 13 of Part-I of RFP. (iv) Tender Conditions Acceptance Certificate. The bidder shall certify acceptance of all the tender conditions of the online RFP and furnish a certificate as per Appendix A. The certificate duly signed and stamped shall be scanned and uploaded. In case of any deviations, the bid will be liable to be rejected. If the certificate is signed by legally authorized signatory, a copy of the authorization letter should be enclosed/uploaded. (v) Scanned copy of DD/Banker’s cheque for Tender Fee or Exemption proof, if applicable, in terms of Para 2(c)(ii) of Part-I of RFP. (vi) Certificate of clause by clause compliance of specifications as mentioned in Para 2 of Part-II of the RFP. (vii) Detailed survey Report of the site by vendor. As project involves digging and trenching, vendors will carry out physical survey of route. (b) Cover-II. Commercial bid will be submitted as cover-II and will consist of the following :- (i) Commercial bid [Reference to the format of price bid to be given] 4 (ii) Scanned copy of “Additional Charges/Discounts” containing details of items with financial implications on the bid. The format of the same is attached as Appendix B. [applicable only if on-line price bid format is used]. Physical Submission (c) Documents to be Submitted in Hard Copy. The original of following documents shall be submitted physically in a sealed envelope and dropped in the tender box/sent by post so as to reach prior to bid submission closing date & time. The responsibility to ensure this lies with the Bidder. The envelope should be superscribed with Outdoor plant at Kalina, Malada and Kandivali. (i) EMD if applicable or proof of exemption (As per para 14 of part-I of RFP). (ii) DD/Banker’s cheque of Tender Fee, if applicable. The crossed Demand Draft/Banker’s Cheque of Rs 1500/- (Rupees Fifteen hundred only) should be payable to Pr. CDA Pune. It should be valid for a minimum of three months period. Any firm claiming exemption should enclose the proof of the same. (iii) Tender Conditions Acceptance Certificate (Format attached as Appendix A to this RFP). (iv) Downloaded Tender documents duly stamped and signed (other than price bid). 3. (a) Location of the Tender Box Headquarters Maharashtra Gujarat and Goa Area, 27, Assaye Building, First Floor, Colaba, Mumbai-05. Note :- Documents dropped in the wrong Tender Box will not be considered. (b) The address for sending documents by post is at Para 3 (b) of covering letter. 4. Opening of the Bids (a) The opening of the bids can be witnessed on-line by the bidders by logging into the e-procurement site at the date and time given at Ser No (h) of Para 1 of Part-I. (b) The covers in which physical documents have been submitted will also be opened on the same date and time at HQ Maharashtra Gujarat and Goa Area (Signals). The list of documents submitted will be read out in the presence of representative/s of bidders. This event will not be postponed due to non-presence of your representative. 5. Two-Bid System. In case of the Two-bid system, only the Technical Bid would be opened on the date and time mentioned at Ser No (h) of Para 1 of Part - I. Date of opening of the Commercial Bid will be intimated after acceptance of the Technical Bids. Commercial Bids of only those firms will be opened, whose Technical Bids are found compliant/suitable after Technical Evaluation by the Buyer. 6. Bids should be submitted by Bidders under their original memo / letter pad inter alia furnishing details like TIN number, GST number, Bank address with EFT Account, if applicable, etc and complete postal and e-mail address of their office. 7. Pre Bid Meeting. (a) Clarification Regarding Contents of the RFP. A prospective bidder who requires clarification regarding the contents of the bidding documents shall notify to the Buyer in writing about the clarifications sought not later than 15 (fifteen) days post publishing of the tender. 5 (b) A Pre-bid meeting will be held on P + 15 Day at 1200h at HQ Maharashtra Gujarat and Goa Area (Signals). i.e on the 15th day of issue of RFP to resolve all queries, No queries will be entertained after closure of Pre-bid meeting. In the interest of their procurement and due to introduction of e-procurement & GeM it is in the interest of the bidders & buyers to attend a pre bid meeting & resolve all quires. (c) Copies of the query and clarification by the purchaser will be uploaded as corrigendum for all prospective bidders who have received the bidding documents. (d) Vendor will carry out physical survey of area and produce the survey report during pre-bid meeting. 8. Modification and Withdrawal of Bids. A Bidder may modify or withdraw his bid after submission provided that the written notice of modification or withdrawal is received by the Purchaser prior to deadline prescribed for submission of bids. A withdrawal notice may be sent by fax/e-mail/post, which should reach the Purchaser not later than the deadline for submission of bids. No bid shall be modified after the deadline for submission of bids. No bid may be withdrawn in the interval between the deadline for submission of bids and expiration of the period of bid validity specified. Withdrawal of a bid during this period will result in Bidder’s forfeiture of bid security. 9. Rejection of Bids. Canvassing by the Bidder in any form, unsolicited letter and post- tender correction may invoke summary rejection with forfeiture of EMD.
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