AP® Coordinator's Manual

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AP® Coordinator's Manual 2013-14 ® 2014 AP Exam Schedule EXam dates This 2014 exam schedule contains boxes for your use in tallying the number of exams you give in each MAy 5–9 | MAY 12–16 subject. You may also wish to photocopy this schedule and distribute it to your proctors and teachers. Morning Afternoon Week 1 8 a.m. Local Time 12 noon Local Time Chemistry Psychology Monday, May 5 Environmental Science Computer Science A Art History Tuesday, May 6 Spanish Language and Culture AP Calculus AB Chinese Language and Culture Wednesday, ® May 7 2013-14 MANUAL COORDINATOR’S Calculus BC English Literature Japanese Language and Culture Thursday, and Composition May 8 Latin English Language and Statistics Composition Friday, May 9 Studio Art — Last day for Coordinators to submit digital portfolios (by 8 p.m. EDT) and to gather 2-D Design and Drawing students for physical portfolio assembly. Teachers should have forwarded students’ completed digital portfolios to Coordinators before this date. Morning Afternoon Afternoon Week 2 8 a.m. Local Time 12 noon Local Time 2 p.m. Local Time Physics C: Electricity Biology Physics B Monday, and Magnetism May 12 Music Theory Physics C: Mechanics United States French Language Tuesday, Government and Politics and Culture May 13 Human Geography German Language European History Wednesday, and Culture May 14 United States History Italian Language Macroeconomics Thursday, and Culture May 15 World History Microeconomics Comparative Friday, Government and Politics May 16 Spanish Literature and Culture ® Please note: • AP Coordinators are responsible for notifying students when and where to report for the exams. Early testing or testing at times other than AP Coordinator’s Manual those published by the College Board is not permitted under any circumstances. • AP Coordinators should order late-testing exams for students who would like to take exams that are scheduled for the same time. • Schools in Alaska must begin the morning exam administration between 7 and 8 a.m. local time, and the afternoon exam administration between 11 a.m. and noon local time. The AP Physics C: Electricity and Magnetism Exam in Alaska must begin between 1 and 2 p.m. 773893 13b-7816 About the College Board 2014 Late-Testing Schedule This 2014 late-testing schedule contains boxes for your use in tallying the number of alternate exams you give in each subject. You may also wish to photocopy this schedule The College Board is a mission-driven not-for-profit AP® Services for Educators and distribute it to your proctors and teachers. organization that connects students to college success 877-274-6474 Morning Afternoon Afternoon and opportunity. Founded in 1900, the College Board (toll free in the United States and Canada) Day was created to expand access to higher education. 212-632-1781 8 a.m. 12 noon 2 p.m. Today, the membership association is made up of over Email: [email protected] German Language Comparative 6,000 of the world’s leading educational institutions and Culture Government and Politics and is dedicated to promoting excellence and equity AP® Services for Students English Language Macroeconomics in education. Each year, the College Board helps more 888-225-5427 and Composition than seven million students prepare for a successful (toll free in the United States and Canada) transition to college through programs and services 212-632-1780 Music Theory Environmental Science in college readiness and college success — including Email: [email protected] the SAT® and the Advanced Placement Program®. The French Language Statistics organization also serves the education community AP® Services and Culture through research and advocacy on behalf of students, P.O. Box 6671 United States Microeconomics educators and schools. Princeton, NJ 08541-6671 Government and Politics 610-290-8979 (fax) For further information, visit www.collegeboard.org. 21 May Wednesday, 609-882-4118 (TTY) United States History World History For overnight mail: ® AP Equity and Access Policy AP Services Art History Chemistry The College Board strongly encourages educators to 1425 Lower Ferry Road Chinese Language make equitable access a guiding principle for their Ewing, NJ 08618-1414 Calculus AB and Culture AP® programs by giving all willing and academically prepared students the opportunity to participate in College Board Services Calculus BC European History AP. We encourage the elimination of barriers that for Students with Disabilities restrict access to AP for students from ethnic, racial P.O. Box 6226 and socioeconomic groups that have been traditionally Princeton, NJ 08541-6226 Computer Science A Human Geography underserved. Schools should make every effort to 800-257-5123, Option 1 (toll free in the United States and Canada) 22 May Thursday, ensure their AP classes reflect the diversity of their Spanish Language student population. The College Board also believes 609-771-7137 and Culture that all students should have access to academically 609-882-4118 (TTY) English Literature Physics C: Electricity challenging course work before they enroll in AP 609-771-7944 (fax) Biology and Composition and Magnetism classes, which can prepare them for AP success. Email: [email protected] Italian Language It is only through a commitment to equitable Latin preparation and access that true equity and Office of Testing Integrity and Culture P.O. Box 6671 excellence can be achieved. Japanese Language Physics C: Mechanics Princeton, NJ 08541-6671 and Culture 609-406-5427 Spanish Literature 609-406-5441 Physics B and Culture 609-406-9709 (fax) 23 May Friday, Email: [email protected] Psychology Please note: © 2013 The College Board. College Board, Advanced • Coordinators are responsible for notifying students when and where to report for the exams. Early testing or testing at times Placement Program, AP, AP Central, SAT and the acorn logo other than those published by the College Board is not permitted under any circumstances. are registered trademarks of the College Board. AP Potential is • Schools in Alaska must begin the morning exam administration between 7 and 8 a.m. local time, and the afternoon exam a trademark owned by the College Board. PSAT/NMSQT is a administration between 11 a.m. and noon local time. The AP Physics C: Electricity and Magnetism Exam in Alaska must begin registered trademark of the College Board and National Merit between 1 and 2 p.m. Scholarship Corporation. Macintosh is a registered trademark of Apple Computer, Inc. Microsoft and Windows are registered trademarks of the Microsoft Corporation. All other products and services may be trademarks of their respective owners. Visit the College Board on the Web: www.collegeboard.org. Contents Introduction . 3 Off-Site Testing . 29 Important Information for 2013-14 . 4 Table: Exams That Require Special Equipment . 30 Master Checklist . 5 Timing the Exams . 30 AP® Coordinator Planning Calendar . 8 Table: Estimated Timing for SSD Coordinator Planning Calendar . 11 AP Exam Administrations . 31 AP Proctor Training . 32 Exam Security . 12 Materials Needed for the Training . 32 Overview of Exam Security . 12 Informing Students of the Importance Proctor Training Instructions . 32 of Exam Security . 13 Sample AP Exam Covers . 37 Informing AP Teachers of the Importance Preparing Students . 42 of Exam Security . 15 Table: What Students Should and Should Ordering Exams and Collecting Exam Fees . 16 Not Bring to the Exam Room . 42 Table: 2014 Exam Ordering Deadlines . 16 Calculator Policy . 42 Ordering Policies . 16 Table: AP-Approved Graphing Calculators . 45 Special Ordering Instructions . 17 Completing Responses in the Appropriate French, German, Italian and Exam Booklets . 45 Spanish Language, Spanish Literature Preadministration Sessions . 46 and Music Theory Exams . .. 17 2014 Answer Sheet and Preadministration AP Chinese and Japanese Exams on CD . .. 17 Instructions . 46 AP Studio Art Exam Orders . 17 AP Student Packs . 46 Home-Schooled Students and Students Students Testing at Two Schools . 46 Whose Schools Do Not Offer AP Exams . .. 17 Exam Day Activities . 47 Tables: Home-School and Mandatory Starting Times . 47 Self-Study Codes . 18 Admitting and Seating Students . 47 Ordering Alternate Exams for Late Testing . 19 Diagram: Sample Seating Plans . 48 Table: Late-Testing Circumstances . 19. Distributing Materials . 49 Exam Fees . 20 Closing the Exam Room/Latecomers . 49 AP Fee Reduction Policy . 20 Supervising the Exam Room . 49 Table: College Board Fee Reduction Eligibility Criteria . 20 Accounting for Materials During the Exam . 49 Rebates for Schools with Large AP Programs . 21 Using Restrooms During Testing . 49 Breaks During the Exam . 49 Checking and Storing Exam Materials . 22 Providing Extra Paper for the Selecting Authorized Staff . 22 Free-Response Section . 49 Checking the Exam Shipment . 22 Collecting Exam Materials . 50 Table: Regularly Scheduled Exam Materials . 22 Discussing Free-Response Questions . 50 Table: Braille and Large-Type Dismissing Students . 50 Exam Materials . 23 Table: Alternate Exams for Late Testing . 23 Administration Incidents . 51 Storing Exam Materials . 23 Completing the Incident Report . 51 Multischool Exam Centers . 24 Table: You Must Complete an Incident Report for the Following . 52 Comparison of Exam Forms and Materials . 24 Table: Do Not Complete Table: 2014 Exam Forms . 25 an Incident Report for the Following . 58 Table: Audio Materials . 25 Post-Exam Activities . 59 Preparing Proctors . 26 Checking Free-Response Booklets, Answer Proctors for AP Exams . 26 Sheets and Audio Student Responses . 59 Table: AP Subject Areas for Assigning Proctors . 27 Filling in the Fee Reduction Circle Proctor/Student Ratio . 27 on Answer Sheets . 59 Table: Proctor/Student Ratio . 27 Designating Class Sections . 59 Proctor Duties . 28 Send Us Your Comments and Best Practices . 59 Preparing Testing Rooms for the Exams . 29 Contents Returning Exam Materials . 60 AP French, German, Italian and When to Return Exam Materials . 60 Spanish Language and Culture Exams . 85 Preparing Materials for Return . 60 Administering French, German, Italian and Spanish Language and Culture Exams . 85 Table: What NOT to Pack . 60 Diagram: Suggested Seating Arrangement .
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