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Fallwinter2003 Louisiana Archives and Manuscripts Association Louisiana Archives and Manuscripts Association Newsletter Fall/Winter 2003 LAMA News Annual Meeting Mark Martin, Assistant the annual meeting of Louisiana Archives and Curator for Image Re- the membership, or such Manuscripts Association sources, Louisiana State special meeting as shall members are encouraged to University be called for that attend the 2003 Annual purpose. The Secretary Meeting, to be held on Fri- Board of Directors, shall inform the day, December 5, at Hill 2003-2006 (Two to be membership of the slate Memorial Library on the elected) of persons nominated by campus of Louisiana State Nita Cole, Curator/ the nominating University in Baton Rouge. Archivist, Bossier Parish committee. At the All archivists and other Library Historical Cen- annual meeting, or such interested parties in the area ter, Bossier Parish Public special meeting called are invited to attend — and Library for that purpose, to join LAMA. The pro- Robert Sherer, Univer- additional candidates gram for the annual meeting sity Archivist, Tulane may be nominated from Inside this issue: and a printable registration University the floor. (From LAMA form are available on Nomination and bylaws) LAMA’s Web site at election of members of Dues LAMA Annual 2 http://nutrias.org/lama/ Meeting the board of directors lama.htm. Current LAMA and officers LAMA membership members will receive a reg- dues are renewed at the Louisiana State 3 istration packet by regular Archives SECTION A: The annual meeting. Levels mail. nominating committee of membership are: Building Collections 5 shall consider the names Student $5 Slate of Officers and qualifications of all Individual $15 candidates for officers or Senior citizen $10 Exhibits 6 The following slate of offi- members of the Board of Family $20 cers will be presented on Directors and shall Organization $30 December 5. recommend a slate of Sustaining $50 News from LAMA 7 Vice President/President- Institutions persons to fill the annual Patron $100 Elect vacancies. In compiling Life $1000 Kathie Bordelon, Archivist, New Acquisitions 10 the slate of nominees, McNeese State University the nominating Secretary committee shall strive to Newly Processed 11 Irene Wainwright, Archivist, achieve geographical LAMA City Archives, New Orleans balance among the Annual Meeting Public Library officers and Directors. Program Call for Papers 12 Treasurer Election shall be held at on Page 2 LAMA News (Continued from Page 1) LAMA Program course offerings, and how archival repositories in Friday, December 5 Louisiana can help her, and how she and her students can help us through practicums and field experiences. 9 a.m. Registration at Hill Memorial Library, LSU Ethics in Acquisitions Using the same case studies 10 a.m. Welcome, Susan Tucker, President of LAMA that were used in a session at the recent SAA meet- ing, in which Bruce Turner participated, the panelists 10:15 a.m. “The ‘New’ Archival Program at LSU’s will facilitate a discussion on ethical issues in acquisi- School of Library and Information Science – Oppo- tions and appraisal work. The case studies were cre- tunities for Louisiana Archivists and Their Reposito- ated by archivists at several institutions and compiled ries,” Dr. Elizabeth Dow, Assistant Professor of by Karen Benedict for her forthcoming book. The Library Science, School of Library and Information panel and attendees will discuss case studies describ- Science, Louisiana State University ing some of the ethical situations encountered in ac- quisitions/appraisal work, including those related 11 a.m. Business meeting to donor agreements, sensitive documents in acces- sioned material, third-party privacy concerns, and the 11:45 a.m. Box lunch in Hill Lecture Hall impact of deaccessioning on donor relations, to name a few. To encourage audience participation, the case 1 p.m. “Ethics in Acquisitions: A Discussion of Case studies will be distributed in advance. Studies,” Dr. Bruce Turner, Head, Archives and Spe- cial Collections, University of Louisiana at Lafayette; Historic Photographs Historical photographs present Mark Cave, The Historic New Orleans Collection; unique storage and description concerns, and this Tara Laver, Assistant Curator for Manuscripts, component of manuscript collections has traditionally Special Collections, Louisiana State University been under-described – the too brief description “pictures” tacked on at the end of the inventory. In 2 p.m. Break this session, attendees will receive tips on identifying specific genres of photographic materials and how to 2:15 p.m. “Identification and Preservation of Historic properly care for them. Photographs,” Mark Martin, Assistant Curator for Im- age Resources, Special Collections, Louisiana State The Textile & Costume Museum offers changing exhi- University bitions of regional, national, and international inter- est. The exhibition “Preserving Heritage Through 3:15 p.m. Tours of campus museums and reposito- One Family’s Treasures: The Louisiana Purchase ries – Hill Memorial Library, Textile and Costume Years and Beyond” will be on display during the Museum in the LSU Human Ecology Department, or meeting. It features early 19th century apparel from the LSU Museum of Art. (Choose one.) the Butler family of The Cottage, a plantation near St. Francisville. The scope of the museum’s more than Session Descriptions 12,000 piece collection is global. Holdings include prehistoric and ethnic textiles and costumes as well The ‘New’ Archival Program Elizabeth Dow joined as contemporary high fashions and high-tech textiles. the LSU faculty in January 2001 and established an As a component of LSU’s School of Human Ecology, archival concentration within the Library School’s the museum promotes conservation, research, teach- curriculum. She will discuss what the program offers ing, and public service. for continuing education, the consortium of south- eastern library schools she has assembled to increase The LSU Museum of Art, located in the Memorial (Continued on Page 3) Page 2 Louisiana Archives and Manuscripts Association Newsletter LAMA News (Continued from Page 2) Tower, was established in 1959 by an anonymous do- Hill Memorial Library is home to the LSU Libraries nor who was interested in art works representing Brit- Special Collections, which is comprised of the Louisi- ish and American cultural exchanges from the 17th ana and Lower Mississippi Valley Collections, Uni- century to the present. The LSU Museum houses an versity Archives, the Rare Book Collection, the E.A. extensive collection of British and American decora- McIlhenny Natural History Collection, and various tive and fine arts. In addition, the museum features smaller collections. Built in 1926 as the original li- important works from Louisiana and southern artists, brary on campus, Hill Memorial was renovated from including George E. Ohr, Clementine Hunter, Caro- 1983 to 1985 to provide an appropriate home for line Wogan Durieux, and Newcomb Art Pottery. The these significant and unique holdings. The tour will museum’s collection is one of the largest university- include both public areas and “behind-the-scenes” affiliated art collections in the South. features. Louisiana State Archives Renovation near completion records donated to the State Archives by the St. Tam- Secretary of State Fox McKeithen proudly an- many Parish Sheriff's Office. Also being processed nounces that the renovation of the Louisiana State are records donated by Edith Blush of Edwards, Mis- Archives building is approximately 85 per cent com- sissippi. Mrs. Blush’s husband, Richard, was a long- plete. Funded through the state’s capital outlay pro- time employee of the Higgins Shipyard in New Or- gram, the $1.4 million project began in February and leans and worked there during the manufacture of the was scheduled for completion by September. This is “Higgins boats” during World War II. Doug Harri- the first major refurbishment of the facility since its son, Archives Conservator, is teaching Preservation opening in 1987. of Archival and Library Materials, being offered to Visitors to State Archives will notice a remarkable Louisiana State University students studying for their transformation of the beautiful facility once the reno- Master’s of Library and Information Science. vation project is finished. The project, overseen by Assistant Archives Director Lewis Morris, includes Records Management installation of a state-of-the-art audio/visual system in In June, the Louisiana State Archives’ Records the facility’s auditorium, installation of additional ar- Management section published its initial set of ad- chival shelving for agency and archival records, land- ministrative rules entitled Records Management Poli- scaping of the building’s courtyard and grounds, cies and Practices. These rules provide governmental construction of mobile display cases, installation of entities, at all levels in Louisiana, policies and proce- new wall carpeting in the State Archives Art Gallery, dures for managing their records in accordance with renovation of the Louisiana Room Exhibit Gallery, state law. The rules may be viewed by visiting construction of new staff offices, installation of new http://www.sec.state.la.us/archives/records/recmgt- tile in all corridor floors, installation of new carpeting index.htm. in all offices, reception areas, and the Research Li- brary, replacement of the facility’s HVAC system, New Orleans Death Indices installation of new ceiling tiles throughout the build-
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