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Maintenance of Community Libraries At INDEPENDENT DEVELOPMENT TRUST Contract No.: RFQ-IDT/DSAC/MAINT02-2017/18 A Tender for Category 3GB/3GBPE CIDB Registered Contractors MAINTENANCE OF COMMUNITY LIBRARIES AT GRAVELOTTE, SELWANE AND SHILUVANE COMMUNITY LIBRARY Name of Tenderer : _______________________________________________________ Name of duly authorized person: ____________________________________________________ Address : _______________________________________________________ _______________________________________________________ Tel. Number : _______________________________________________________ Cell number : _______________________________________________________ Fax number : _______________________________________________________ E-mail : _______________________________________________________ Receipt number : _______________________________________________________ ISSUED BY: PREPARED BY: Independent Development Trust Lenakamo Projects (Pty) Ltd P.O Box 55386 58-60 Landros Mare Street Polokwane 3rd Floor, Nedbank / Thabakgolo Building 0700 Polokwane, 0700 Tel: (015) 295 0000 Tel: (015) 101 0621 1 INDEPENDENT DEVELOPMENT TRUST MAINTENANCE OF COMMUNITY LIBRARIES AT GRAVELOTTE, SELWANE AND SHILUVANE COMMUNITY LIBRARY TENDER NO: RFQ-IDT/DSAC/MAINT02-2017/18 CLOSING DATE: 09 FEBRUARY 2018 @11h00 Independent Development Trust Technical SCM Physical Address, Physical Address, 22 Hans van Rensburg Street 22 Hans van Rensburg Street Bonitas Building No1 Bonitas Building No1 Polokwane 0700 Polokwane 0700 Contact: Contact: Name: Mr Emmanuel Nemakonde Name: Mamikie Mashele Telephone: 015-295 0000 Telephone: 015 295 0072 2 INDEPENDENT DEVELOPMENT TRUST MAINTENANCE OF COMMUNITY LIBRARIES AT GRAVELOTTE, SELWANE AND SHILUVANE COMMUNITY LIBRARY TENDER NO: RFQ-IDT/DSAC/MAINT02-2017/18 INDEPENDENT DEVELOPMENT TRUST LENAKAMO PROJECTS (PTY) LTD P O Box 55386, Polokwane, 0700 58-60 Landros Mare Street 22 Hans van Rensburg Street 3rd Floor Bonitas Building No1 Nedbank / Thabakgolo Building Polokwane 0700 Polokwane 0700 Contact: Contact: Name: Mr Emmanuel Nemakonde Name: Mr Jeffrey Maepa Telephone: 015-295 0000 Telephone: 015-101 0621 Tenderer: . CIDB Registration Number: . CSD Registration Number: . Total of the prices inclusive of value added tax: R . .. Amount in words: . Preferences claimed for : (tick relevant boxes) – B-BBEE Status level contributor o Level 1 Contributor = 20 o Level 2 Contributor = 18 o Level 3 Contributor = 14 o Level 4 Contributor = 12 o Level 5 Contributor = 8 o Level 6 Contributor = 6 o Level 7 Contributor = 4 o Level 8 Contributor = 2 o Non-Compliant Contributor = 0 3 INDEPENDENT DEVELOPMENT TRUST MAINTENANCE OF COMMUNITY LIBRARIES GRAVELOTTE, SELWANE AND SHILUVANE COMMUNITY LIBRARY Contents Number Heading The Tender Part T1: Tendering procedures T1.1 Tender Notice and Invitation to Tender T1.2 Tender Data Part T2: Returnable documents T2.1 List of Returnable Documents T2.2 Returnable Schedules The Contract Part C1: Agreement and Contract Data C1.1 Form of Offer and Acceptance C1.2 Contract Data C1.3 Construction Guarantee C1.4 Adjudicators appointment Part C2: Pricing data C2.1 Pricing Instructions C2.2 Activity Schedule or Bills of Quantities Part C3: Scope of Work C3 Scope of Work Part C4: Site information C4 Site Information Addenda 4 INDEPENDENT DEVELOPMENT TRUST MAINTENANCE OF COMMUNITY LIBRARIES GRAVELOTTE, SELWANE AND SHILUVANE COMMUNITY LIBRARY T1.1 Tender Notice and Invitation to Tender THE INDEPENDENT DEVELOPMENT TRUST, LIMPOPO, INVITES TENDERS FOR MAINTENANCE OF COMMUNITY LIBRARIES It is estimated that tenderers should have a cidb contractor grading of 3GB/3GBPE. Tender documents can be downloaded on IDT website at http://www.idt.org.za/business-opportunities/current-tenders/ The physical address for collection of tender documents is: INDEPENDENT DEVELOPMENT TRUST OFFICES 22 Hans Van Rensburg Bonitas Building No1 POLOKWANE 0700 Documents may be collected during working hours from 9h00 to 15h00 on the 2018/01/23. A non-fundable tender deposit of R 600.00 payable by proof of deposit is required on collection of Tender documents. Account details are as follows: Bank : ABSA Account Name : IDT Tender Deposits Account Number : 408 494 0092 Branch Code : 632005 Reference : RFQ-IDT/DSAC/MAINT02-2017/18 and Company Name Cheques, Cash or EFTs are not allowed. Tenderers are required to make copies of their deposit slips. The IDT will retain the original deposit slips. Queries relating to the issues of these documents may be addressed to: Emmanuel Nemakonde Tel No 015 295 0000 Fax No 015 295 6559 E- mail [email protected] Tender documents to be submitted at the tender box of the IDT office: INDEPENDENT DEVELOPMENT TRUST OFFICES 22 Hans Van Rensburg Bonitas Building No1 POLOKWANE 0700 Tender T1.1 Part T1: Tendering procedures Tender Notice and Invitation to Tender BID No. RFQ-IDT/DSAC/MAINT02-2017/18 5 A compulsory clarification meeting with representatives of the Employer will take place on site as follows GRAVELOTTE COMMUNITY LIBRARY (Selwane and Shiluvane Library included) on 2018/01/31 starting at 9h30.Tenderers must sign the attendance list in the name of the tendering entity. The closing time for receipt of tenders is 11h00 on 09 February 2018.Tenderer must ensure that they sign a tender submission register Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data. PLEASE NOTE THE FOLLOWING IMPORTANT DATES Compulsory Clarification Meeting (Site Inspection) Date: 31 January 2018 Tender Closing Date: 09 February 2018 Tender T1.1 Part T1: Tendering procedures Tender Notice and Invitation to Tender BID No. RFQ-IDT/DSAC/MAINT02-2017/18 6 INDEPENDENT DEVELOPMENT TRUST MAINTENANCE OF COMMUNITY LIBRARIES T1.2 Tender Data The conditions of tender are the Standard Conditions of Tender as contained in Annex F of the CIDB Standard for Uniformity in Construction Procurement. (See www.cidb.org.za) which are reproduced without amendment or alteration for the convenience of tenderers as an Annex to this Tender Data. The Standard Conditions of Tender make several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the standard conditions of tender. Each item of data given below is cross- referenced to the clause in the Standard Conditions of Tender to which it mainly applies. The additional conditions of tender are: Clause Tender Data for BID NO. RFQ-IDT/DSAC/MAINT02-2017/18 number F.1.1 The employer is the Independent Development Trust, Limpopo Region F.1.2 The tender documents issued by the employer comprises: T1.1 Tender notice and invitation to tender T1.2 Tender data T2.1 List of returnable documents T2.2 Returnable schedules Part 1: Agreements and contract data C1.1 Form of offer and acceptance C1.2 Contract data C1.3 Form of Guarantee C1.4 Adjudicator’s appointment Part 2: Pricing data C2.1 Pricing instructions C2.2 Activity schedules / Bills of Quantities Part 3: Scope of work C3 Scope of work Part 4: Site information C4 Site information F.1.4 The employer’s agent is: Name: INDEPENDENT DEVELOPMENT TRUST Address: Tel: 015 295 0000 Fax: E-mail: [email protected] F.2.1 Only those tenderers who are registered with the CIDB, or are capable of being so prior to the evaluation of submissions, in a contractor grading designation equal to a contractor grading designation determined in accordance with the sum tendered for a Grade 3GB/3GBPE ONLY class of construction work, are eligible to submit tenders. Joint ventures are eligible to submit tenders provided that: F.2.7 A compulsory briefing with representatives of the Employer will take place on site on the date as per advert. Tenderers must sign the attendance list in the name of the tendering entity. F.2.12 No alternative tender offers will be considered Tender T1.2 Part T1: Tendering procedures Tender Data BID No. RFQ-IDT/DSAC/MAINT02-2017/18 7 F.2.13.3 Parts of each tender offer communicated on paper shall be submitted as one original (i.e. no copies should be submitted). F.2.13.5 The employer’s address for delivery of tender offers and identification details to be shown on each tender F2.15.1 offer package are: Location of tender box: Physical address:- INDEPENDENT DEVELOPMENT TRUST OFFICES 22 Hans Van Rensburg Bonitas Building No1 POLOKWANE Contact: Emmanuel Nemakonde – 015 295 0000 Identification details:Title: MAINTENANCE OF COMMUNITY LIBRARIES Postal address: P O Box 55386, Polokwane, 0700 F.2.15 The closing time for submission of tender offers is as stated in the Tender Notice and Invitation to Tender. Closing date: 09 February 2018 Closing time: 11H00 F.2.15 Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted. F.2.16 The tender offer validity period is eight weeks. F.2.18 The tenderer is to submit the priced bill of quantities with their tender offer at closure. F.2.23 The tenderer is required to submit with his tender a Certificate of Contractor Registration issued by the Construction Industry Development Board; Compensation of Injury Diseases Act certificate (COIDA) and an copy of valid Tax Clearance Certificate and a verification PIN as issued by the South African Revenue Services. F.3.4 Tenders will be opened immediately after the closing time. Tender T1.2 Part T1: Tendering procedures Tender Data BID No. RFQ-IDT/DSAC/MAINT02-2017/18 8 F.3.11 The procedure for the evaluation of responsive tenders is Method 2 The financial offer will be scored using Formula
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