Performance Report & Annual Accounts of the District Secretariat

ANNUAL PERFORMANCE REPORT

DISTRICT SECRETARIAT- BADULLA

Expenditure Head : 276

Year2019

Description Page No.

District Secretary’s Message 01

Content 02

Chapter 01 - Institutional Profile/ Executive Summary 03

1.1 Introduction 04-14 1.2 Institutional Vision, Mission and the Objectives 15 1.3 Key Functions 16-17 1.4 Organizational Chart 18 1.5 Departments under the Ministry/Main divisions of the Department/ Divisional Secretariats under the purview of District Secretariat 19

1.6 Institutional Funds pertaining to the Ministry/Departments/ Uva Provincial Council 20

Chapter 02 - Progress and Future Outlook

2.1 Progress 21-32 2.2 Achievements 33 2.3 Challenges 34 2.4 Future Goals 35

Chapter03 -Overall Financial Performance of theyear

3.1 Statement of Financial Performance of the year ending as at 31st December 2019 36-37 3.3 Statement of Financial Position 38-39 3.4 Statement of Cash- flows 40-41 3.5 Notes to the Financial Statements

3.6 Performance of Revenue Collection 42 3.7 Performance of Utilization of Allocation 43 3.8 In terms of F.R. 208, grant of allocation to this Department/District Secretariat/Provincial Council as an agent of the other ministries/ departments 44-48 3.9 Performance of the reporting of Non- financial Assets 49 3.10 Auditor General’s Report. 49

Chapter04 - Performance Indicators

4.1 Performance Indicators of the Institution (based on the action plan) 50-51

Chapter05 -Performance of Achieving Sustainable Development Goals. 5.1 Relevant SDGs Identified. 52-53

5.2 Achievements and Challenges of Sustainable Development Goals. 53

Chapter06 -Human Resource Profile 6.1 Cadre Management 54 6.2 How the shortage of human resources affect the institutional performance. 54 6.3 Human Resource Development 55-59 6.3 How the training programmes contribute in institutional performance. 59

Chapter 07 - Compliance Report

7.1 Compliance Report 60-67

iii

District Secretary’s Message

Year 2019 can be identified as a period which encountered many challenges in the process of trying to achieve the expected development goals by implementing several number of large scale development programmes through the government sector, giving higher concern towards improvement of infrastructure facilities and upgrading the life standards of of the people.

Actions were taken as far as possible to fulfill the social expectations by investing approximately a capital of Rs 4597 million throughout the whole year in all the 15 divisions of the district.

2019 showed a rise up in its agricultural economy while expanding the opportunities for production in the industrial sector and making broader access in the business sector as well, showing signs of generating more economic opportunities within the district.

Details of the above performance, together with the financial data of year 2019 have been included in this preparation of “ Performance Report and Annual Accounts – 2019” to be submitted to the Parliament of Sri Lanka as required by No.402 of Public Financial Regulations.

DamayanthiParanagama

District Secretary / Govt. Agent

Badulla.

Contents

Chapter01 - Institutional Profile/ Executive Summary

Chapter 02 - Progress and the Future Outlook

Chapter 03 - Overall financial Performance of the year

Chapter 04 - Performance Indicators

Chapter 05 - Performance of achieving sustainable Development Goals (SDG)

Chapter 06 - Human Resource Profile

Chapter 07 - Report of Compliance

Chapter - 01 Institutional Profile/Executive Summary

1.7 Introduction 1.8 Vision ,Mission and the Goals of the Institution 1.9 Key functions 1.10 Organizational Chart 1.11 Departments under the Ministry /Key Units of the Department/Divisional Secretariats under the purview of the District Secretariat 1.12 Institutional Funds Under Ministries/ Departments/ Provincial Council

A Glimpse of the History

If you go in search for the Rawana legend, even the history of Indian literature reveals that an area called as Rawana Ella in this district had been ruled by a powerful colonial governor known as Rawana that inherits a proud history of its own, having a civilized and royal administration system ruled by mighty kings before 6000 years ,within the duration of 1800-1900 Before Christ, even before the approach of King Vijaya to Sri Lanka. Also, the famous composition “Ramayanaya” that is written by the famous author Waalmiky too, comprises the same legend. It is further said that there had been a violin like musical instrument played by them called “Rawana Veenawa”.The archaeological researches of Mr. P.E.P. Deraniyagala has found evidence for the existence of human habitats in Uva from the Middle Stone Age. Also, it is said that, parts of human skeletons, stone tools and residues of animals had been found at the excavations of the Ravana Cave. More evidence for existence of a stone age which running to the pre- history were found in the mountains around Bandarawela region. Stone spalls written of the middle stone age were found from the place called Church Hill, located along Bandarawela – Welimada road where the Anglin Church is situated. The most important evidence for the existence of human habitats in this district from the very ancient times is the visit of Lord Buddha to Ceylon in 06th B.C. after nine months of Lord Buddha’s enlightment, to meet the people belonged to “yaksha” tribe at a place near the valley of River Mahaweli . According to the history, there dwelled a colonial ruler called ‘Sumana Saman’ who first enlightened the status of ‘sowan’ after following preach of the Lord Buddha on this visit. The Lord Buddha has offered His sacred relics of Hair on the request of Sumana Saman and the Sthupa of Mahiyangana was built embedding those sacred relics which is said to be the ever first ‘sthupa’ erected in the world, and had been reconstructed throughout many eras. Those architectural skills and their intellectuality to grasp the deep facts and spiritual values of Buddhist philosophy may help us in imagine the improved cultural situations prevailed even then. Further, the Muthiyangana Temple, also known as the Muthiyangana Raja Maha Vihara, is one of the most significant religious places in the district. Lord Buddha, during His third visit to Sri Lanka, has visited this place and the legends say a colonial Head named “Indika”, hearing Lord Buddha’s sermon, devoted and had requested something to worship. He has received a few drops of sweat, said to be turned in to pearls at the moment, and it is said that a stupa was built by the headman embedding those pearls in it, which later became famous as Badulla Muthiyangana Vihara.

Location

This beautiful piece of land , which is 2861 sq. km in extent is demarcated from Monaragala and Rathnapura districts by East and South respectively , from Ampara district by North , from Nuwaraeliya and Rathnapura District by West. The mountain ranges of Namunukula, Narangala, Haputhale, Gammolliya and Nayabedda together with the water falls such as Diyaluma, Dunhida, Bambarakanda,Rawanaella and Bomburuella has immensely contributed in enhancing the natural beauty of this district.

Badulla district is situated in the eastern part of the central hills of Sri Lanka and it can be described as an area with separate geographical features. This area is completely surrounded by a range of mountains and it forms a real “basin” by marking it’s north boundary from “dumbara” mountain ridge, eastern and southern boundaries by high mountains and the western boundary by the eastern border of the central hills. The average elevation is about 1400 m.

Special geographical characters are prominently visible in Wlimada plateau, Badulla basin, east and south platforms of Namunukula and Madulsima mountains. The southwestern border of Badulloa basin is demarcated by Haputale mountain ridge. The variation of flora & fauna makes a rich bio diversity . Also, one can experience quick climatic changes within few hours in the same place and some certain places such as Haputhale, Bandarawela and Diyathalawa posses special climatic conditions than the other areas.

The breaches of Haputale and Ella are some wonders gifted by the nature that gives you a vivid picture ending with the horizon where the tourists are attracted very often.

The district shows a mixed distribution of Sinhala, Tamil and Muslim population. Tea plantation can be identified as the main crop of the hilly lands while this district significantly contributes in production of vegetable in the island as well .

The land use pattern of Badulla District has been vastly changed over several decades. The history provides evidence for periods of massive development around 528 Buddhist era in the areas named “Binthenna” within Mahiyangana division in the North part of the district and the “Uva basin” area around Muthiyangana of Badulla District. During the battle with Portuguese, these areas had been badly destroyed and Tea plantation had taken place in hill country forest lands and the establishment of the Estate community and development of a road system took place at the same time. Parallel to this development of estate communities the small cities such as Bandarawela, Haputale, Passara, Demodera and Lunugala were formed. Accordingly, the prominent profile of the district is as follows.

• Up country Tea plantation (Haputhale, Bandarawela, Haliela, Badulla, Passara, Lunugala) • Vegetable cultivation (Welimada, Uvaparanagama,Bandarawela, Haputhale, Haldummulla ) • Paddy cultivation (Mahiyanganaya, Rideemaliyadda, Kandaketiya, Meegahakula) Tourism Industry(Dunhida, Diyaluma, Rawana ella,Doowa, Ella, Muthiyangana, Mahiyanganaya )

District Map

Administration Structure

Badulla District

Divisional Secretariats 15

Grama Niladhari Divisions

567

Towns Village Estates

Badulla District and the Divisional Secretariat Divisions

Presently, the number of Divisional Secretariats functioning under the District Secretary is 15, which had been further divided in to 567 Grama Niladhari Divisions, including 1996 villages and 186 estates within. The local government administration is carried out in 15 Pradeshiya Sabhas, 01 Urban Councils and 02 Municipal Council.

Mahiyanaganaya

Rideemaliyadda Kandaketiya

Haliela Meegahakiwula

Soranathota Uva

Paranagama Lunugala

Welimada Passara

Badulla Haputhale Ella

Haldumulla Bandarawela

Divisional LOCATION DISTANCE FROM THE D S(Km) Secretariat Divisions

Mahiyanganaya Withing Gam udava Premises 65 along Mahiyamgana Hasalaka Road Rideemaliyadda 7 Km ahead from Adaulpatha 53 along Adaulpatha -Bibila Road Meegahakiula Close to Meegahakula town 23 along Badulla Meegahakula Road Kandakatiya 5 Km from Galauda - 21 39 junction Soranathota At Rideepana – Badulla 2 Mahiyangana Road Badulla Withing District Secretariat 0 premises Passara Close to Passara town 20 Haliela 5 Km from Badulla Haliela 7 Road Welimada Near tha bus stand, 32 Welimada town Uvaparanagama Luunuwatha sub town 45 Ella In Ella town along Wellawaya 23 Ella town Bandarawela Infront of M.C. , Bandarawela 28 M.C. Road Haputhale Center of Diyathalawa town 36 Haldummulla At Halathuthanna along 52 Beragala- Balangoda Road Lunugala Close to Lunugala town along 40 Passara -Bibila road

Population by gender - 2018

Sector Total male female population Urban 74,739 35,267 39,473 Rural 633,579 306,353 327,226 Estate 164,789 78,064 86,724 Total 873,107 419,684 453,423

Extent of land according to land use

Land extent ( sq Km ) percentage Highlands 2,730.08 95.42 Inland reservoirs 130.92 4.58 Total land cultivated 942.4 32.94 Uncultivated Land 1,311.27 45.83 Total forest lands 607.3 21.23

Land use pattern of the district

Nature of the Land Extent of Land (Hectares ) % Forests 60,733 21.23 Home gardens 1,723 0.6 cultivated paddy fields 31,050 10.85 Perennial crops 15,464 5.41 Major Economic Plantations( 32,110 11.22 Tea,coconut, rubber) Other crops 14,061 7.91 Large scale Inland reservoirs 5,724 2 Abandoned Lands 1,119 0.39 roads/buildings/ playgrounds 13,091 4.58 Scrub jungles and Chenas 29,509 10.31 Other 142,249 49.72 Total 286,100 100

Cultivation, land yielded and production of Paddy according to the seasons. - 2018 crop season extent of Extent of Net extent Yield (Kg Production land land yielded of land per Hec) cultivated (Hec) yielded (Metric (Hec) (hec) tones)

2017/18(Maha 25463.7 25434.7 21619.5 4340.0 93,828 season)

2018 (Yala) 12367.3 12356.4 10503.0 4673.0 49,080

Statistics of Animal husbandry and fish production - 2018

Type Amount (Metric tons)

Cattle 43,845 milk cattle 12,197 buffaloes 5,206

Milking cows 1,679

Goats 6,842

Pigs 206

Ducks/ turkey 257

Chicken 183,979

Sheep 1

Fresh water fish 1,465

Classification of Schools, Students and Teachers- 2018

Category of school No of schools No of students No of teachers

National Schools 27 36326 2180

Provincial Council 150257 11616 578 Schools

No of students by grades - 2018

Grade No of students year (1-5) 73,185 year (6-9) 59,836 Ordinary Level 28,218 Advance Level ( Science ) 5,074 A/L (Arts ) 11,808 A/L ( commerce ) 4,552 A/L ( Technology ) 3,186 Other 485 Special Education Unit 239 Total 186,583

No of students and teachers according to type of school – 2018

School Category No of No of No of schools teachers students Government schools 605 13,796 186,583 Semi govt schools - - - Private schools 5 188 2,535 International schools 1 - 133 Piriven schools 40 345 2670 Arabic schools 6 - -

Cadre details of Divisional Secretariats- Badulla District

Post Service/grade/class Approved Present No of Cadre No of vacancies employees Senior level Divisional Secretary SLA S 15 13 02 Asst divisional Secretary SLAS 15 8 07 Accountant SL Acc S.III 15 12 033 Total of Senior level 45 33 12 Thirtiary level Administrative Officer Management service - 15 15 0 supra Administrative Grama Supra 15 09 06 Niladhari

Total of Thirtiary level 30 24 06 sserviserviceSecondary level Development co-ordinator Associated office 75 42 33 P.M. Assistants P.M.A I/II/III 399 389 10 Technical Officer S.L.T.S 29 21 08

Technical Assistant S.L.T.S 19 14 05 Grama Niladhari G.N. Service 567 528 39 I.C.T.A S.L.T.S 15 10 5 Total of secondary level 1104 1004 100 Primary level Drivers I, II’A’,II’B’ 31 30 01 Office Assistants 80 76 04 Watcher K.K.S 11 05 05 0 Sanitary Labourer 01 01 0 Total of primary level 117 112 05

Grand Total 1296 1174 122

Details of approved Carder

Designation Service/Grade/Class Approved Number of Number Senior Level Carder Employees of District Secretary SLAS Special 1 at Present1 Vacancies0 Additional District Secretary SLAS 1 2 2 0 Assistant District Secretary SLAS 111 1 0 1 Chief Accountant SL Accountant Service 1 1 1 0 Chief Internal Auditor SL Accountant Service 1 1 1 0 Accountant SL Accountant Service 111 1 0 1 Engineer SL Engineering Service 1 1 0 Total of Senior Level 11/111 8 6 2 Tertiary Level Administrative Officer Management Service 1 1 0 Translator Officer (Supra) 2 1 1 Total of Tertiary Level 3 2 1 Secondary Level Budget Assistant Associate Officer 2 0 2 Development Coordinator Associate Officer 1 0 1 Development Officer Associate Officer 22 21 1 Management Service Management Service 35 35 0 TechnicalOfficer Officer SLOfficer Technological 1/11/111 Service 2 2 0 Draftsman SL Technological Service 1 0 1 Information Technology SL Information 2 2 0 Technicalofficer Assistant Technological Service 2 1 1 Receptionist 1 0 1 Total of Secondary Level Officer 68 61 7 Primary Level Driver I,II’A’,II’ B’ 13 13 0 Elevator Operator 2 0 2 Office Assistant 14 13 1 Watcher Office Assistant 11 1 1 0 Sanitary Laborer 1 0 1 Total of Primary Level Officers 31 27 4 Grand Total 110 96 14

1.2 Our Vision

“The Leader of Regional Administration Launching Towards Sustainable Development and Public Delight”

KEY FUNCTIONS OF THE DISTRICT SECRETARIAT

 Performing Government functions through efficient coordination with the Ministry of Public Administration, Ministry of Home Affairs and relevant affiliated institutions.  Execution of Government functions through coordinating all Government Ministries, Departments and other institutions as well.  Collection of revenue assigned by the Central Government and the Provincial Council.  Coordination, supervision and administration of all Divisional Secretariats.  Coordination of activities related to the Provincial Council.  Entire execution of Election duties.  Implementation of Development Activities under Decentralized Budget and other allocations provided by various Government Ministries and Departments.  Conducting the District Coordinating Committee meeting and other coordinating meetings come under the purview of the District Secretary.  Holding the responsibility of organizing Public, Religious, Cultural and other festivals, at district level.  Coordinating the public institutions with civil organizations, non- governmental organizations and the general public and also plays a mediation role in settling certain social issues. .

Main Activities carried out under other Ministries and Departments Implementation of Rural Development Projects. Implementation of C.B.R Program. Implementation of Pension Schemes. Implementation of Samurdhi Program. Implementation of Disaster Management Programs. Activities on Land Acquisitions Registration of Births /Deaths/ Marriages Land Affairs Issuing of Revenue Licenses and related affairs Programs for disable persons. Social Service Affairs Rural Industries Development Programs. Rural industries and Self-Employment promotion Program. Health Programs. Programs on Child care and empowering women. National Security Programs. Agrarian Program Environmental Conservation Programs.

Including the above, number of programmers was implemented by the district secretariat and the divisional secretariats.

In addition, several projects of the provincial council too, were implemented with the collaboration of the divisional secretariats.

Village Road Development Program Electricity/ Water Project Construction of Buildings Other Social Services.

1.5 Divisional Secretariats under the purview of the District Secretariat.

Divisional Secretariat

Mahiyanganaya

Rideemaliyadda Kandaketiya

Meegahakula Soranathota Badulla

Passara Lunugala Haliela

Ella Bandarawela Welimada Uvaparanagama Haputhale Haldummulla

1.6 Institutional Funds of District Secretariat

Financing

% of Net Allocation Actual Cost expenditure ** Code Code description ***

Rs Rs % 11 Local Fundsද 937,700,000.00 854,599,843.00 92.39 12 Foreign Loans 13 Foreign Grants

14 Reimbursable Foreign loans Reimbursable Foreign 15 grants 16 Counterpart Funds

Foreign financing associated costs 17

Foreign financing related 18 domestic co- financing

21 Special law services

Total 937,700,000.00 854,599,843.00 92.39

Chapter 02 progress and future vision

Progress - 2019

performance of year 2019

subject number of beneficiary/ number of licenses railway warrants for retires 4269 pension salary payments for year 2019 37004 timber felling permits 5785 timber transport permits 1869 excise permits 160 Kitul toddy permits 110 animal transport 182 excavation permits 1417 transport permits for elephants and tuskers 12 issuing of national identity cards 28896 recommendation of student bursary 2005 applications registration of business names 983 registration of volunteer organizations 272 registration of mortgage permits 42 issuing of certificates of assets 61 issuing of revenue license 9275 issuing applications of agrahara 607 conservation affairs of ayurveda 914 affairs of explosive and gun license 3465 Examining of objections for electrical supply 74 registration of births marriages and death documents amendments 1721 late registrations 1175 Receipt of applications 159972 Computer printing of certificates 214252

21 lands number of scattered land Kachcheries 144 conducted Number of new land Kachcheries conducted 10 number of land permits issued under land 463 Kachcheries number of annual land permits 30 number of long term leasehold issued 63 number of land eligibility investigations held 253 number of survey orders 799 number of data system updates 11455 public assistance 49339 disease assistance 6071 disability allowance 3600 adult allowance (over 70 years) 76801 providing equipment(for disable) 2379 providing vocational training(disable) 66 providing self employment assistance 44 providing medicines 358 issuing identity cards for senior citizens 1488 providing donations from the president fund 89 providing casual grants 22 mediation affairs 3855 medical assistance from the provincial 981 council payments of educational assistance- 472 provincial council nutrition allowance 43106 implementation of samurdhi programs 48548 programs on prevention of dengue 4720 human resource development programs 1656 early childhood programs 622

Disaster related affairs Disaster management programs 230 payments for house damages 1341 construction of houses 41 camps for displaced persons 165 providing lands for disaster victims 79 providing dry rations 1735

Financial sources and allocations -2019

S. No Approved Approved Progress as at 31.12.2019 No of Allocation Section Projects No of Expenditure Projects Completed Rs. million 1 Access Roads 3333 2402 2691 1926.4 2 Village bridges 50 60.9 26 24.4 3 Sanitary facilities 27 12.8 20 8.7 4 Play grounds 174 121.9 96 63.4 5 Minor irrigation 77 67.8 43 33.9 6 Rural economy 8 7.6 4 2.2 7 Development of religious 840 337.3 624 233.4 centres 8 Social welfare 651 110.8 558 61.5 9 Housing Development 384 45.1 206 24.7 10 Domestic power supply 884 25 419 8.5 11 Rural water supply 174 99.5 78 45.8 12 Other 75 11.4 67 7.6 13 Government Buildings 4 150 - 80.1 Total 6681 3451.9 4832 2520.7

Progress of Annual Action Plan- 2019

S. Ministry/ Department No of Allocation No approved projects Rs. million 1 Ministry of National Policy and Economic Affairs 6483 3180.42 4661 2355.617 74% 2 Presidential Secretariat 2 2.407 2 2.353 98% 3 Ministry of Sports 8 29.53 2 11.77 40% 4 Department of Development of 1 4.99 1 3.05 61% Sports 5 Ministry of Mega polis and Western province Development 39 20.24 22 11.97 59% 6 Ministry of Public Enterprise, Kandyan Heritage & Kandy Development 39 24.98 39 23.2 93% 7 Ministry of Community Empowerment and Estate Infrastructure Development 98 22.51 98 22.04 98% 8 Ministry of Mahaweli, Agriculture, Irrigation & Rural Development 4 1.362 4 1.18 87% 9 Ministry of Fisheries 2 6.76 2 6.23 92% 10 Ministry of Tourism Development & Christian Religious Affairs 1 8.69 1 3.69 42% 11 District Secretariat 4 150 0 80.1 53% Total 6681 3451.9 4832 2521.2 73%

Several Projects Implemented in 2019

Before After

Programme - Development Of tourist destination Programme Name of the project - Development of the Hernative path to Nine Arch Bridge -Ella DS Divisio - Ella GN Division - Madhuragama Allocation Rs million - 8.69 Expenditure Rs .million - 1.27 (Work done value Rs’7.096 million

Before After

Programme - Rural Infrastrature Development Programme Name of the project - Development of the side wall of “Peessa Ulpatha” road - Ooluganthota DS Divisio - Welimada GN Division - Wangiyakumbura Allocation Rs million - 2.5 Expenditure Rs .million - 2.04

Before After

Programme - Rural Infrastrature Development Programme Name of the project - Asphalt overlaying of the damaged part of Kahatathalawa – kendagolla road DS Divisio - Uva - paranagama GN Division - Uper Kotawara Allocation Rs million - 5.0 Expenditure Rs .million - 3.97

Programme - Gamperaliya crash development programme - 2019 Name of the project - Improvement of Dikarawe Aramaya. DS Divisio - Ella GN Division - Palleperuwa Allocation Rs million - 0.5 Expenditure Rs .million - 0.49

Programme - Gamperaliya crash development programme - 2019 Name of the project - Development of the steps of Judge”s Hill way Aluthela road DS Division - Badulla GN Division - Badulla Madyama Allocation Rs million - 0.3 Expenditure Rs .million - 0.29

Programme - Gampraliya crash development programme - 2019 Name of the project - Development Gangarama Temple, Halpe. DS Division - Ella GN Division - Halpe Allocation Rs million - 0.5 Expenditure Rs .million - 0.49

Programme - Gamperaliya crash development programme - 2019 Name of the project - Development of the upward access road near by Viharagala Temple. DS Division - Haldummulla GN Division - Viharagala Allocation Rs. million - 0.5 Expenditure Rs. million - 0.48

District secretariat office conference hall- modified in year 2019

The auditorium was air conditioned, ceiling repaired and Sound system was newly anstalled

District secretariat parking lot - Constructed in year 2019

The District Coordinating Committee Conducted in 2019 the District Secretariat

Badulla District Coordinating Committee - 2019

Coordination, implementation, Monitoring and follow up of all the development activities carried out at the district level by the government to the National Development plans’the number committees held in 2019 were 03.

Badulla District Agricultural Committees -2019

Ten (10) District Agricultural Committees (DAC) were held in 2019 in the purpose of reviewing the progress of the agricultural sector, discussing the issues in the district and solving them and referring the unsolver issues to the relevant sections institutions

Special achievements at district level

 Completion of 3685 projects within the district under Gamperaliya crash

programme

 Development of 187 km of rural access roads

 Providing facilities to develop permanent houses for 206 house hold units.

 Providing electricity to 419 domestic units who had no electricity facility.

 Providing safety drinking water to 6500 beneficiaries who didn’t have the

facility.

Challenges

 Difficulty in achieving goals due to instability of the lands of the

district.

 Shortage of the human resource regarding technical staff.

 Setting fire to forests

 Shortage of skilled Labour

Future goals

1. Improvement of infrastructure facilities in order to bring down the poverty line of the district 2. Improvement of infrastructure facilities to generate new income opportunities by utilizing the resources existing within the district. 3. Making a suitable background to create an energetic workforce with appropriate skills. 4. Taking timely action to prevent losses of lives and properties due to disasters by preparing an emergency response advance plan . 5. Development of infrastructure required to enhance the effectiveness of the agricultural sector.

Chapter 03

3.1

ACA -F Statement of Financial Performance for the period ended 31st December 2019 Rs. Budget Note Actual 2019 2019 2018

- Revenue Receipts - - - Income Tax 1 - -

- Taxes on Domestic Goods & 2 - - ACA-1 Services - Taxes on International Trade 3 - -

- Non Tax Revenue & Others 4 - - - Total Revenue Receipts (A) - -

- Non Revenue Receipts - - - Treasury Imprests ACA-3 4,241,118,000 3,969,708,006.00 - Deposits ACA-4 461,391,433 436,725,267.00 - Advance Accounts ACA- 53,579,251 52,754,215.00 5/5(a)/5(b) - Other Receipts - 262,003,470 - Total Non Revenue Receipts (B) 5,018,092,153.90 4,459,187,488.00 - Total Revenue Receipts & Non 5,018,092,154 - Revenue Receipts C = (A)+(B)

Less: Expenditure - Recurrent Expenditure - -

- Wages, Salaries & Other 5 Employment Benefits 512,164,417 605,212,734.00 - Other Goods & Services 6 ACA-2(ii) 228,268,342 61,113,441.00 - Subsidies, Grants and Transfers 7 - -

- Interest Payments 8 - - - Other Recurrent Expenditure 9 - - - Total Recurrent Expenditure 740,432,759 666,326,175.00 (D)

Capital Expenditure

- Rehabilitation & Improvement of 10 Capital Assets 23,608,956 30,883,189.00 Acquisition of Capital Assets 11 88,258,127 66,095,199.00 - Capital Transfers 12 - - ACA-2(ii) - Acquisition of Financial Assets 13 - -

- Capacity Building 14 2,300,000 1,498,754.00 - Other Capital Expenditure 15 - - - Total Capital Expenditure (E) 114,167,083 98,477,142.00

Main Ledger Expenditure (F) - - Deposit Payments ACA-4 361,169,597 399,984,488.00 Advance Payments ACA- 65,255,249 69,826,111.00 5/5(a)/5(b) Total Expenditure G = (D+E+F) 1,281,024,687 1,234,613,916.00

- Imprest Balance as at 31st December…….. H = (C-G) 3,737,067,467 3,224,573,572.00

3.3 ACA-P Statement of Financial Position As at 31st December 2019

Actual

Note 2019 2018 Rs Rs Non Financial Assets

Property, Plant & Equipment ACA-6 2,529,590,629.00 2,404,109,257.54

Financial Assets

Advance Accounts ACA-5/5(a) 188,402,227.23 181,832,847.00

Cash & Cash Equivalents ACA-3 - -

Total Assets 2,717,992,856.23 2,585,942,104.54

Net Assets / Equity

Net Worth to Treasury (163,011,731.17) (81,677,576.00) Property, Plant & Equipment Reserve 2,529,590,629.00 2,407,109,257.54

Rent and Work Advance Reserve ACA-5(b) 15,225,549.00

Current Liabilities

Deposits Accounts ACA-4 348,506,709.47 248,284,874.00

Imprest Balance ACA-3 - -

Total Liabilities 2,715,085,607.30 2,588,942,104.54

Detail Accounting Statements in ACA format Nos. 1 to 6 presented in pages from ………. to…… and Notes to accounts presented in pages from ……. to ……….. form and integral parts of these Financial Statements. The Financial Statements have been prepared in complying with the Generally Accepted Accounting Principles whereas most appropriate Accounting Policies are used as disclosed in the Notes to the Financial Statements and hereby certify that figures in these Finacial Statements, Notes to accounts and other relevant accounts were reconciled with the Treasury Books of Accounts and found to in agreement.

…………………… ……………… ………………………………….. Accounting Chief Financial Officer/ Chief Chief Accounting Officer Officer Accountant/ Director (Finance)/ Commissioner Name : Name : (Finance) Designation : Designation : Name : Date : Date : Date :

3.4 ACA-C Statement of Cash Flows for the Period ended 31st December 2019

Actual 2019 2018 Rs. Rs. Cash Flows from Operating Activities Total Tax Receipts - - Fees, Fines, Penalties and Licenses - - Profit - - Non Revenue Receipts 2,175,551 - Revenue Collected for the Other Heads 190,537,027 - Imprest Received 4,241,118,000 3,910,902,516 Total Cash generated from Operations (a) 4,433,830,579 3,910,902,516 Less - Cash disbursed for: Personal Emoluments & Operating Payments 741,273,181 2,048,988,359 Subsidies & Transfer Payments - - Expenditure on Other Heads ,519,744,924 - Imprest Settlement to Treasury - - Total Cash disbursed for Operations (b) 4,261,018,105 2,048,988,359

172,812,474 1,861,914,157 NET CASH FLOW FROM OPERATING ACTIVITIES(C )=(a)-( b) 172,812,474 1,861,914,157 Cash Flows from Investing Activities Interest - - Dividends - - Divestiture Proceeds & Sale of Physical - - Assets Recoveries from On Lending - - Recoveries from Advance - - Total Cash generated from Investing - - Activities (d)

Less - Cash disbursed for:

Purchase or Construction of Physical Assets & Acquisition of Other 237,317 1,871,647,577 Investment

Advance Payments - -

Total Cash disbursed for Investing Activities (e) 237,317 1,871,647,577

NET CASH FLOW FROM INVESTING ACTIVITIES( F)=(d)-(e) (237,317) (1,871,647,577)

NET CASH FLOWS FROM OPERATING & INVESTMENT 172,575,157 (9,733,420) ACTIVITIES (g)=( c) + (f) Cash Flows from Fianacing Activities Local Borrowings - - Foreign Borrowings - - Grants Received - - Deposit Received 259,568,074 9,733,420 Total Cash generated from Financing Activities (h) 259,568,074 9,733,420

Less - Cash disbursed for: Repayment of Local Borrowings - - Repayment of Foreign Borrowings - - Deposit Payments 344,122,421 9,722,420 Total Cash disbursed for Financing Activities (i) 344,122,421 9,722,420 (84,554,347) 11,000 NET CASH FLOW FROM FINANCING ACTIVITIES (J)=(h)-(i) (84,554,347) 11,000 88,020,810 Net Movement in Cash (k) = (g) -(j) - - Opening Cash Balance as at 01st - - January Closing Cash Balance as at 31st - - December

3.6 Performance of Revenue Collection

Estimation of revenue Collected Revenue

% to the final Revenue Description of Initial Final estimati Code the revenue code estimation estimation Amount on License fee / 10.03.07.99 Other 8,040,000.00 8,040,000.00 15649234.23 194.64%

20.02.02.99 Interests/ other 7,360,000.00 7,360,000.00 9728628.03 132.18%

Selling & Charges 20.03.99.00 ( other income) 460,000.00 460,000.00 1960351.52 426.16% Selling & charges ( Administrative charges and payments- 20.03.02.99 miscellaneous ) 6,950,000.00 6,950,000.00 14473020.04 208.24% Rentals of government 20.02.01.01 buildings 4,947,000.00 4,947,000.00 5454900.04 110.27%

3.7 Performance of allocation utilization

Amount of Allocation Utilize d amoun t as a % of the Type of final Allocation Final allocat Initial Allocation Allocation Actual cost ion.

Recurrent 745,000,000.00 745,000,000.00 740,432,760.00 99.39

Capital 192,700,000.00 192,700,000.00 114,167,083.00 59.25

Total 937,700,000.00 937,700,000.00 854,599,843.00 91.14

3.8. Allocation granted to this Department representing Other Ministries or Departments / District Secretariat/ Provincial Council, in compliance with F.R. 208.

Se.no. Ministry/Department from Purpo Allocation Actual Cost Utilized Expendit where the allocation se amount as ure Head received Initial allocation Final allocation a % of the final allocation. 1 001 Presidential Secretariat 26,239,401.40 9% 9,224,500.00 291,851,017.48 2 51 Ministry of Tele 2,305,609.90 96% communication and Digital 4,006,000.00 2,404,500.00 Infrastructure 3 52 Ministry of Science, 2,655,812.12 75% Technology & Research. 473,643.32 3,519,366.82 4 55 Ministry of Mass Media 71,162.00 271,162.00 208,770.00 77% 5 56 Ministry of Special - 0% Division Development 2,373,601.36 6 101 Ministry of Buddha Sasana 9,134,925.31 51% and Religious Affairs. 48,550.00 18,006,894.43 7 104 Ministry of National Policy 1,950,381,329.39 59% and Economic Affairs 604,955,926.50 3,316,105,103.68 8 110 Ministry of Justice 2,520,200.00 9,242,650.00 8,871,228.50 96%

9 111 Ministry of Health 108,500.00 91,930.00 85%

117 Ministry of Highway, Road - 0% 10 Development, Petrolium 20,000.00 20,000.00 Resource Development.

11 118 Ministry of Agriculture, 25,906,085.18 90% Rural Economic Affairs, 4,327,560.00 28,911,941.05 Livestock development and irrigation. 12 120 Ministry of Women and 217,540,198.46 91% Child Affairs. 44,636,060.16 240,289,177.85 13 122 Ministry of Land and 22,309,627.99 45% Parliamentary Reforms. 1,600,232.00 49,171,176.00 14 123 Department of Housing , 4,428,112.04 86% Construction and Cultural 556,583.00 5,163,706.00 Affairs. 15 124 Ministry of Labour, Trade 546,928,529.20 97% Union Relations and Social 132,551,776.00 561,196,490.26 Empowerment. 16 130 Ministry of Public 57,387,634.83 65% Administration & 2,281,617.00 88,145,028.64 Management 17 140 Ministry of Hill country 4,977,869.01 10% new villages, Infrastructure 1,552,340.86 48,775,007.50 and Community Development. 18 149 Ministry of Industry and 6,835,545.72 14% Commerce. 48,000,000.00 48,000,000.00 19 155 Ministry of Economic 288,094,010.61 99% Development 92,205,000.00 291,031,858.08 20 157 Ministry of national 12,347,748.80 92% Integration, Official 3,048,916.08 13,456,550.08 Languages, Social Policy and Hindu Religious Affairs.

21 158 Ministry of Public 7,738,070.11 31% Enterprise, Kandyan 32,177,908.10 24,977,908.10 Heritage and Kandy Development. 22 159 Ministry of Tourism 1,271,467.45 15% Development and 8,698,367.17 8,698,367.17 Development of Christian Religious Affairs 23 160 Ministry of Mahaweli 89,582,688.10 78% Development & 89,037,600.00 115,037,600.00 Environment. 24 162 Ministry of Megapolis & 8,332,707.18 29% Western Development 25,256,849.19 28,756,849.19 25 166 Ministry of Urban Planning 22,949,998.71 100% & Development 22,949,998.71 26 193 Ministry of Labour, Trade 247,181,731.20 100% Union Relations and Social 714,427,594.00 247,219,408.14 Empowerment 27 194 Ministry of 18,240,720.69 26% Telecommunication, 3,623,790.00 69,266,622.29 Foreign Employment & Sports. 28 195 Ministry of Development 478,788.00 100% Strategies & International 478,788.00 478,788.00 Trade 29 201 Department of Buddhist 22,788,280.74 96% Affairs 624,270.00 23,757,657.25 30 202 Department of Muslim 300,000.00 100% Religious & Cultural Affairs 300,000.00 300,000.00 31 206 Department of Cultural 5,737,815.85 98% Affairs 476,500.00 5,835,700.00

32 210 Department of 102,878.57 91% Government Press. 17,000.00 113,449.00 33 216 Department of Social 11,149,805.57 95% Services 3,526,658.38 11,754,932.82 34 217 Department of Probation 13,319,003.78 99% & Childcare 3,546,804.00 13,403,994.00 35 219 Department of Sports 3,878,580.13 57% Development 242,315.00 6,788,769.01 36 220 Department Of Ayurveda. - 0% 12,000.00 12,000.00 37 227 Department of 11,590,521.78 98% Registration of Persons 2,923,353.00 11,767,221.36 38 246 Department of Inland 1,900,782.78 97% Revenue 1,963,493.94 39 252 Department of Census & 1,943,799.86 93% Statistics 300,773.79 2,085,106.09 40 253 Department of Pensions 73,980,600.74 97% 76,011,719.00 41 254 Registar General's 2,160,350.00 36% Department 523,550.00 6,083,585.64 42 284 Department of Wild Life 2,179,808.45 100% Conservation 838,695.00 2,180,120.95

43 285 Department of Agriculture - 0% 1,577,007.00 1,577,007.00 44 286 Land Commissioner 6% General's Department 231,255.00 78,755.00 4,500.00 45 289 Department of Export 214,632.40 77% Agriculture 280,000.00 280,000.00 46 300 Department of Food 904,033.58 99% 292,964.77 908,986.77

47 304 Department of - 0% Meteorology 594,222.65 594,222.65 48 307 Department of Motor 697,850.78 92% Traffic 86,000.00 757,150.00 49 326 Department of Community 794,410.41 99% Based Correction 3,000.00 800,250.00 50 327 Department of Land Use 980,367.22 92% Policy Planning. 286,750.00 1,069,000.00 51 328 Department of Manpower 807,136.20 95% and Employment 235,400.00 849,091.00 52 331 Department of Samurdhi 493,600.07 99% Development 500,000.00

Total 1,842,899,481.97 5,704,901,484.31 3,738,349,298.81

3.9 Non - financial Assets

Asset Code description Balance as Balance as at Accounting progress Code at 31.12.2019 due in future % 31.12.2019 according to the according to financial board of condition report. survey report. 9151 Buildings & 1,093,507,094.76 Structures 9152 Machineries 284,849,714.41

9153 Land 1,016,593,000.00 9154 Intangible Assets

155 Biological Assets 9160 On going work 129,714,862.37 9180 Leased assets Total 2,529,590,628.68

3.10 Auditor General's Report

* The Relevant Audit Query Is Available In The Sinhala Version

Chapter 04 Performance indicators 4.1 Performance Indicators of the Institute( Based on the action plan)

The actual output as a % of the expected Special Indicators output 100%-90% 75%-89% 50%-74% Preparation of the estimate of annual recurrent expenditure. 

Preparation of Advance B Account.  Preparation of salary increments and the salary conversions of all officials. 

Submission of performance reports of the officers for approval.  Updating and maintaining of personal files.  Duties pertaining to Leave.  Repairing and maintenance of office vehicles.  Conformation of appointments, maintaining of files and transfers of graduate trainees  Action related to annual Board of Survey.  Maintenance and related activities of stores.  Purchasing and issuing of office equipment and stationeries.  Submission of officers' advance programmes for submission. 

Recruitment and training of graduate trainees for stage ii and iii 

Preparing, checking and submission for recommendation and approval of vouchers regarding travelling expenses, overtime, purchasing, repairs  Annual preparation of District Resource Profile  Conducting District Co-ordinating Committee. 

Chapter 05

5.1 Performance for achieving Sustainable Development Goals (SDGs)

Identified Sustainable Development Goals.

Achievement Achievements up to now Objective Target Indicators 50%- 75%- 0%-49% 74% 100% % of Promotion of Food Completion completed securitry, Nutrition of 78 minor minor and Sustainable irrigation irrigation agriculture. projects projects. 0.46 Promoting Healthy Life and Physical Completion Fitness of the people of 149 play % of of every age group. grounds. completion. 0.53 Completion of constructing 773 Ensuring perfection community and justice of development education by centres and providing opportunity religious % of for lifetime learning. centres. completion Completion of 184 Ensuring the right for drinking safety water and water and hygiene and sanitary Completed sustainable facilitation drinking water management. projects . projects. 0.68

Supply of Ensuring the electricity availability of power to 908 affordable , reliable houses and and sustainable power religious % of source to all people. centres. completion. 0.41 Ensuring sustainable economic Implementing development, 03 effective employment, programmes ensuring the right to a for vocational No of persons reputed job to all training. trained. 0.46 1 Completion of 3442 infrastructure development Infrastructure programmes development, including sustainable access roads, industrialization and bridges, promoting of culverts and % of innovations. weekly fairs. completion. 0.68 Supply of 974 items for housing development and community Goods and Sustainable Cities & facility equipments Communities development. distributed. 0.21

5.2 Describe briefly the challenges of achieving Sustainable Development Goals.

01. Lack of training in relevant subject 02. Lack of human resources 03. Absence of an organizational structure

Chapter 06

Human Resource Profile

6.1 Staff Management

Vacancies/ Approved cadre Existing No Excess

Senior 81 57 24

Thirtiary 63 39 24

Secondary 1859 1644 215

Primary 146 139 7

6.2 The effect of the shortage of Human Resource on the performance of the Institution

01. Due to the existing vacancies in senior level positions ( eg: Assistant Divisional Secretaries) the efficiency of the performance in connection to land affairs remains low. 02. The implementation of development projects in the district show low efficiency as the posts of Asst. Director (planning) and Technical Officer remains vacant

6.3 Improvement of Human Resource

Se. training program numb trainees Total investment nature of the output/knowle nu. er of Duration program dge gained emplo of yees program local fore local foreign traine ign d Amount(rupees) 1 secure driving and 50 March drivers local drivingskills government vehicle 2019 8,150.00 maintenance training 2 Update of websites 20 January subject officers local computer 2019 16,623.00 knowledge 3 Update of websites 20 Februar subject officers local computer y 2019 16,623.00 knowledge 4 Update of websites 20 March subject officers local computer 2019 16,623.00 knowledge 5 office procedures 50 March Management local institutional 2019 Service Officer 39,695.00 affairs 6 training of trainers 30 March assistant local institutional 2019 divisional 52,150.00 affairs secretaries / administrative officers 7 training program of 50 April subject officers local institutional computerizing nutrition 2019 10,800.00 affairs allowance providing for pregnant mothers

8 basic knowledge 50 April development local development required in the 2019 officers 42,140.00 activities implementation of development projects – Ella,Bandarawela 9 basic knowledge need in 75 May development local development the implementation of 2019 officers 46,200.00 activities development projects – uvaparanagama 10 update of websites-April 20 April subject officers local computer 2019 17,555.00 knowledge 11 workshop of computer 50 May Management local computer hardware 2019 Service Officer 34,030.00 knowledge 12 basic knowledge need in 75 May development local development the implementation of 2019 officers 42,325.00 activities development projects – Welimada 13 basic knowledge need in 60 May development local development the implementation of 2019 officers 41,990.00 activities development projects – haputhale/haldummulla 14 update of websites-May 20 May subject officers local computer 2019 17,355.00 knowledge 15 first aid training 50 June for officers local knowledge of 2019 participating 82,773.00 emergency the monthly disaster discussion of divisional secretaries

16 basic knowledge need in 75 June development local development the implementation of 2019 officers 32,265.00 activities development projects - haliela 17 workshop for computer 45 June development local computer hardware 2019 officers 43,675.00 knowledge 18 basic knowledge need in 60 June development local development the implementation of 2019 officers 29,445.00 activities development projects – Badulla/Soranathota 19 Update of websites- 20 June Subject officers local Computer June 2019 17,555.00 knowledge 20 Pension affairs 45 July Accountants local Accounting 2019 and subject 23,520.00 affairs officers 21 basic knowledge 60 July development local Development required in 2019 officers 22,885.00 activities implementation of development projects – Meegahakiula/Kandaket iya 22 Training for 45 July Office assistants local Office affairs performance 2019 39,875.00 improvement 23 Modern Financial 15 July accountants local Accounting management 2019 29,395.00 affairs 24 Computer graphic 30 July Staff of district local Computer training 2019 secretariat 54,220.00 knowledge

25 basic knowledge 60 July development local Development required in 2019 officers 32,140.00 activities implementation of development projects – Passara/Lunugala 26 Update of website - July 20 July Subject officers 24355.00 local Computer 2019 knowledge 27 Update of website - 20 August Subject officers 27705.00 local Computer August 2019 knowledge

28 Update of website - 20 Septem Subject officers 18075.00 local Computer September ber knowledge 2019 29 Update of website- 20 October Subject officers 18075.00 local Computer october 2019 knowledge 30 Update of website- 20 Novemb Subject officers 18075.00 local Computer November er 2019 knowledge

31 Update of website- 20 Decemb Subject officers 18075.00 local Computer December er 2019 knowledge

32 Computer graphic 30 August Management 30945.00 local Computer 2019 Service Officer knowledge 33 Training of technical 15 March technical officers 157500.00 local Technical officers 2019 knowledge 34 Skills development fund 20 August Management 168000.00 local office affairs 2019 Service Officer 35 computer multimedia 30 August Management 37550.00 local Computer 2019 Service Officer knowledge

36 Training of trainees 50 August assistant 164787.38 local Administrative 2019 divisional knowledge secretaries / administrative officers 37 Personal file 45 August Management 29955.00 local Office affairs 2019 Service Officer 39 preparation of human 15 Septemb Administrative 14550.00 local Office affairs resource plan er 2019 officers

6.3 Effect of Training on Institutional Performances.

1. The expected quality (strength) of roads could be increased from 20N to 30N by providing training to Technical Officers & Relevant Development Officers to use the road hammer and providing basic technical training of road concreting.

2. The accuracy of institutional asset reports and accounting had been improved due to formal and appropriate computer training Programmes.

3. The writing communication skills of the officers were made effective through training programmes on Office Procedures.

Chapter 07 Report of Compliance 7.1 Report of Compliance No Requirment considered Compliance Status Brief Appropriate (Comply with/ Not comply explanat corrective with) ion for measures to non- prevent the complia non- nce compliance in future. 1 The following financial statements/ Accounts have been sumitted on due date. 1.1 Annual financial statement Complied with

1.2 Public Officers' advance account. Complied with

1.3 Trading and Manufacturing Not Applicable advance Account( Commercial Advance Account) 1.4 Stores Advance Account Not Applicable

1.5 Special Advance Account Not Applicable

1.6 Other Not Applicable

2 Maintanance of books and registers(FR 445) 2.1 Updating and maintanance of Complied fixed assets register in terms of with Pub.Administration Circular 267/2018. 2.2 Updating and maintanance of Complied with Personal emoluments registers/ Cards 2.3 Updating and maintanance of Complied with Audit querry register. 2.4 Updating and maintanance of the Complied with register of the internal audit reports.

2.5 Preparation of monthly account Complied with summary(CIGAS) and submitting to the General Treasury on due date. 2.6 Updating and maintanance of the Complied with register of cheques and money orders. 2.7 Updating and maintanance of Complied Inventory register. with 2.8 Updating and maintanance of Complied stocks register with 2.9 Maintaining and update the Complied register of Losses with 2.10 Update and maintenance of Complied with register of Commitments 2.11 Update and maintenance of Complied with Register of Counterfoil Books (GAN-20) 3 Delegation of functions for financial control(FR 135) 3.1 Delegation of financial authority Complied within the institute with 3.2 Delegation of financial authority Complied with within the institute has been communicated among the officers. 3.3 The financial authority has been Complied delegated in such manner so as with to pass each transaction through two or more officers. 3.4 The controls has been adhered Complied by the Accountants in terms of with State Account Circular 171/2004 dated 11.05.2014 in using the Government Payroll Software Package. 4 Preparation of Annual Plans 4.1 Annual Action Plan has been Complied with prepared. 4.2 Preparation of Annual Complied with Procurement Plan.

4.3 Preparation of Annual Internal Complied Audit Plan. with 4.4 Preparation and submission of Complied annual estimate to the NDB on with due date. 4.5 The annual cash flow has been Complied submitted to the Treasury with Operations Department on time. 5 Audit queries 5.1 All the audit queries has been Complied replied within the specified time with given by the Auditor General 6 Internal Audit 6.1 The Internal Audit Plan has been Complied prepared at the beginning of the with year after consulting the Auditor General in terms of FR 134(2) DMA/ 1-2019. 6.2 All the internal audit reports has Complied with been replied within one month. 6.3 Copies of all the internal reports Complied with has been submitted to the Management audit Department in terms of sub- section 40 (4) of theNational Audit Act No.19 of 2018. 6.4 All the copies of internal audit Complied reports has been submitted to with the Auditor General in terms of FR 134(3) 7 Audit and Management Committee 7.1 Minimum 04 meetings of the Complied with Audit and Management Committee has been held during the year as per the DMA Circular 1-2019. 8 Asset Management

8.1 The information about Complied with purchases of assets and disposals was submitted to the Comptroller General's office in terms of paragraph 07 of the Asset Management Circular No. 01/2017 8.2 A suitable liaison officer was Complied with appointed to coordinate the implementation of the provisions of the circular and the details of the nominated officer was sent to the Comptroller General's Office in terms of paragraph 13 of the aforesaid circular. 8.3 The Bord of Survey was complied with conducted and the relevant reports submitted to the Auditor General on due date in terms of Public Finance Circular No. 05/2016. 8.4 The excess and deficits that were Complied with disclosed through the board of survey and other relating recommendations, actions were carried out during the period specified in the circular. 8.5 The disposal of condemn articles Complied with had been carried out in terms of FR 772 9 Vehicle Management 9.1 The daily running charts and Complied with monthly summaries of the pool vehicles had been prepared and submitted to the Auditor General on due date. 9.2 The condemned vehicles had not been disposed within a period of Complied less than 06 months after with condemning. 9.3 The vehicle log books had been Complied with maintained and updated.

9.4 Action has been taken in terms of Complied with FR 103,104,109 and 110 with regard to each vehicle accident. 9.5 The fuel consumption of the Complied with vehicles has been re- tested in terms of the provisions of paragraph 3.1 of the Public Admin circular No. 30/2016of 29.12.2016' 9.6 The absolute ownership of the Complied with leased vehicle log books has been transferred after the lease term. 10 Management of Bank Accounts 10.1 The Bank Reconciliation Complied with statements had ben prepared, got certified and made ready for audit by the due date. 10.2 The dormant accounts that had Complied with been brought forward in the reviewed year or from the previous years, has been settled. 10.3 Action had been taken in terms Complied with ofFR regarding balances that had been disclosed through bank reconciliation statements and for which adjustments had to be made, and had those balances been settled within one month. 11 Utilization of Provisions 11.1 The allocated provisions had Complied with been spent without exceeding the limit. 11.2 The liabilities not exceeding the Complied with provisions that remained at the end of the year as per the FR94 (1) 12 Public Officers Advance Account 12.1 The limits had been complied with

12.2 A time analysis had been carried Complied with out on the loans in arrears

12.3 The loan balances in arrears for Complied with over one year had been settled.

13 General Deposit Account

13.1 Updating and maintenance of Complied with the control account in relation to lapsed deposits 13.2 The control account for general Complied with deposits has been updated and maintained. 14 Imprest Account

14.1 The balance in the cash book at Complied with the end of the year under review is remitted to TOD. 14.2 The ad-hoc sub imprests issued Complied with as per FR 371 settled within one month from the completion of the task. 14.3 The ad-hoc sub imprests had not Complied with been issued exceeding the limit approved as per R.R. 371 14.4 The balance of the imprest Complied with account had been reconciled monthly with the treasury books

15 Revenue Account

15.1 The refunds from the revenue Comply with had been made in terms of the regulations . 15.2 The revenue collection had been Comply with directly credited to the revenue account without crediting to the deposit account.

15.3 Returns of arrears of revenue Comply with forward to the Auditor General in terms of FR 176 16 Human Resource Management 16.1 The staff had been maintained Complied with within the approved cadre. 16.2 All members of the staff have Complied with been issued a duty list in writing. 16.3 All the reports have been submitted to MSD in terms of their circular No. 04/2017 dated 20.09.2017. 17 Provision of Information to the Public 17.1 A n information officer has been Complied with appointed and a proper register of information is maintained and updated in terms of Right to Information Act and Regulation.

17.2 Information about the institution Complied with to the public have been provided by website or alternative measures and has it been facilitated to appreciate/allegation to public against the public authority by this website or alternative measures. 17.3 Bi- Annual and Annual reports Complied with have been submitted as per section 08 and10 of the RTI Act. 18 Implementation of Citizens Charter 18.1 A citizens Charter / Citizens Complied with client's charter has been formulated and implemented by the institution in terms of the circular No 05/2008 and 05/2018 (1) of Ministry of Public Administration and Management.

18.2 A methodology has been Complied with devised by the institution in order to monitor and assess the formulation and the implementation of Citizens Charter /Citizens client's charter as per paragraph 2.3 of the circular. 19 Preparation of a Human Resource Plan. 19.1 Preparation of a Human Complied Resource Plan complying with with the format on Annex 02 of the Public Administration circular No 2/2018 dated 24.01.2018. 19.2 Ensuring each staff member a Complied with training opportunity not less than 12 hrs per year in the above human resource plan. 19.3 Making the agreement for the Complied with annual performance plan of the entire staff according to the format on annex 01 of the above circular. 19.4 Appointing a senior responsible Complied officer regarding the preparation with of the human resource plan, development of capacity building programme and implementation of skill development programmes according to chapter 6.5 of the above circular.

20 Responding the audit paragraphs. 20.1 Correction of the shortcomings Complied shown in the audit paragraphs by with the Auditor General for the previous year.