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MINUTES of the REMOTE MEETING of LLANFAELOG COMMUNITY COUNCIL HELD at 6.30Pm on WEDNESDAY 27 JANUARY 2021

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MINUTES of the REMOTE MEETING of LLANFAELOG COMMUNITY COUNCIL HELD at 6.30Pm on WEDNESDAY 27 JANUARY 2021 MINUTES OF THE REMOTE MEETING OF LLANFAELOG COMMUNITY COUNCIL HELD AT 6.30pm ON WEDNESDAY 27 JANUARY 2021. PRESENT: Councillor Gwyneth Parry – Chairman Councillors: D. Browne, C. P. Carnall, C. Coates, D. A. Ingram (Owen), E. Owen and J.J. Summerfield. Also Present: County Councillor R. Dew. Clerk: Mai Owen. Cllr. William Collard attended the meeting in order to inform the Council that due to his personal circumstances he was unable to continue as a Community Councillor and that it was with much regret that he was tendering his resignation. Councillor Gwyneth Parry and his fellow councillors thanked him for his contribution and wished him well. 1. APOLOGIES – Councillor D. Robertson and County Councillor Gwilym O. Jones. 2. DECLARATION OF INTEREST – Cllr. Delyth Ingram - item 11.4 planning application FPL/2020/224. 3. MINUTES OF THE PREVIOUS MEETINGS Resolved: to approve the minutes of 25 November 2020 (prop. Cllr. D. Ingram, sec. Cllr. C Coates) 4. MATTERS ARISING FROM THE MINUTES 4.1 Library:- The heating system had developed a fault resulting in the closure of the Library. Cllr. Derek Browne (in consultation with the Clerk / RFO) had arranged for emergency repairs to be done. The system was now working properly on a timer and the faulty curtain heater had also been repaired. 4.2 Rhosneigr Toilets:- The scheduled work was complete but the door mechanism on the lady’s toilets had been vandalised again. The electrical contractor was due to attend with a replacement. Clllr. Evan Owen suggested that it was time to raise the entrance fee and that perhaps the installer could confirm whether or not the existing mechanisms could be calibrated to collect a higher fee. It was agreed to ask the question and to discuss whether to increase the fee to 30p or 40p when a response was received. 4.3 Parking:- Nothing further to report. 4.4 Tree protection orders (TPO):- the information re location of the trees that were considered to be appropriate for a TPO was not yet to hand. It was also noted that Ash die back was a problem on Anglesey and work needed to be done to identify caes in the area. 4.5 Ty Coch - access to the beach:– the clerk had been informed that Natural Resources Wales had no juristiction over the site (it wasn’t part of the SSSI). However IOACC (public rights of way and planning department) were investigating the matter. Signed: (Chairman). 1 MINUTES OF THE REMOTE MEETING OF LLANFAELOG COMMUNITY COUNCIL HELD AT 6.30pm ON WEDNESDAY 27 JANUARY 2021. 4.6 Tennis and Bowling Club Committee – A separate meeting was arranged to discuss this item. 5. OTHER MATTERS ARISING FROM THE MINUTES - none 6. PAROCHIAL MATTERS 6.1 Grant – Covid -19: – The grant work was complete apart from obtaining additional bins, the clerk had submitted a claim to IOACC. Cllr. Parry had also made arrangements to share the Health and Wellbeing Grant the Village Hall had obtained to the two primary schools. 6.2 Aberffraw Football Club: - Submitted a request: 1. for the £600 fee payable for Cae Cynlas to be waived in respect of the 2020 season; 2. a reduction in fees from April 2021 if the club took over the cutting of the football field. The Community Council would still need to cut the surrounding areas but less frequently than before; 3. permission to erect a wire stock proof type fence and gate between the playing field and the car park. This was to prevent children from running into the car park area during matches etc. Resolved: to waive the fee for 2020 and to consider reducing the annual fee from 2021 once the cost of cutting the remaining area was known. It was also agreed that the Football Club could erect the wire fence as described provided that they maintained the fence and ensured that there was adequate public liability insurance to meet any claims that could arise because of it. 6.3 Cae Cynlas hedge:– Complaint received about the state of the hedge - Cllr. Charles Carnall agreed to look at this and get it cut. 6.4 Grass cutting contracts:– The tendering process had not been implemented because the ‘lock down’ restrictions were such that it would not be possible to arrange site meetings with potential contractors. It was therefore agreed that the existing contracts should be extended for 12 months. 6.5 Footpaths and Maelog Boardwalk:– the footpath between Gassons and Broad Beach needed clearing and the lakeside footpath by Bryn Owen was also flooded. The clerk would seek advice from Natural Resources Wales. 6.6 Llanfaelog Village Hall:- It was agreed to ask Mike Jones, Roofing Contractor to put back the missing slates on the roof. Cllr. Evan Owen would inspect the gable end and report back on what remedial work was required. The remaining issued were to be discussed in a separate meeting. 6.7 Temporary Prohibition of Through Traffic Order Notice received - Temporary prohibition of through traffic - A4080 near Maen Hir to the junction of the A4080 Tŷ Croes to allow for work by Openreach, the work was expected to be finished by 26 February 2021. 6.8 Clock:- It was agreed that Cllr. J.J. Summerfield should ask Peter Rowe, Llangefni whether he could carry out repairs to the clock. Signed: (Chairman). 2 MINUTES OF THE REMOTE MEETING OF LLANFAELOG COMMUNITY COUNCIL HELD AT 6.30pm ON WEDNESDAY 27 JANUARY 2021. 7. FINANCIAL MATTERS: Submitted and confirmed the financial report for the period to 31.12.2020 together with Bank Reconciliations and Bank Statements. 7.1 Accounts - The clerk had been informed that Llanfaelog Community Council would be the subject of a full audit in year one of the Welsh Audit 3 year cycle. This would involve detailed testing of transactions in the 2020/21 accounts by the external auditors. 7.2 New pay scales – to be discussed at a separate meeting. 8. PAYMENTS AUTHORISED December January Salaries £799.70 Salaries £799.70 Jones & Whitehead Ltd 840 N Power 69.73 Eon 30.63 Welsh Audit 236.77 N Power 54.79 A J Pipeline Ltd 72 Gwynedd Disposables 221.95 J Cunliffe 6907.95 N Power 54.93 Sparky Electrical NW 464.56 Royal British Legion 70 C J Jones 568.58 It was also agreed that the RFO would be making payments for utilities and previously agreed works and quotations prior to the next meeting. 9. PRECEPT 2021/22 Cllr. Derek Browne met with the Clerk / RFO to consider the forecast of expenditure to 31 March 2021, the anticipated expenditure for 2021/22 and put together recommendations for the consideration by the Community Council. Copies of the accounts, details of anticipated expenditure and calculation of earmarked reserves were distributed to each Member and the Clerk / RFO presented the figures. She explained the need for increased reserves to help meet future capital expenditure and ensure financial stability. Following careful deliberation it was agreed to accept the recommendations and to ask for a precept of £42,000 for 2021/221. All members were in agreement apart from Cllr. Delyth Ingram who voted against the increase. 10. CORRESPONDENCE – submitted and noted. 10.1 Consultation Strategy for an Ageing Society 10.2 Mapping community assets – Cllr. Ingram explained that the Community Council needs to ascertain exactly what the community already has and what it needs and asked that councillors provide feedback from their conversations with residents. 10.3 Executive's forward work programme - December 2020 update Signed: (Chairman). 3 MINUTES OF THE REMOTE MEETING OF LLANFAELOG COMMUNITY COUNCIL HELD AT 6.30pm ON WEDNESDAY 27 JANUARY 2021. 10.4 Sŵn y Môr launch 10.5 Ynys Môn Area Committee meeting – Cllr. Ingram attended, minutes will be distributed in due course but the main matters arising included the need for a tree audit in each community, the possibility of working with Transport Wales on developing cycle routes etc. the Wales Local Government and Democracy Act and arrangements for future audits. 10.6 Sustainable Communities Wales project – feedback required from Library review. 11. PLANNING APPLICATIONS 11.1 HHP/2020/259 1 Marine Terrace, High Street, Rhosneigr Full application for the demolition of the existing garage together with the erection of a residential annexe with two balconies - Members expressed concerns about rights of way to other properties, access and parking. 11.2 HHP/2020/295 20 Sisal y Mor, Rhosneigr Full application for alterations and extensions – there were concerns about parking here. 11.3 HHP/2020/301 Ranford, Ffordd Maelog, Rhosneigr Full application for the erection of a private garage / boat store – there were concerns about this size of this garage and the fact that it had a very large picture window in it. Members felt that if allowed it should be stipulated that it was not for residential use. 11.4 FPL/2020/224 Coedlys, 6 Brynteg, Llanfaelog. Full application for the demolition of the existing garage/bedroom and erection of a new detached annex and garden shed together with an extension to the curtilage – this was considered to be over the building line and out of character with surrounding properties. Cllr. Delyth Ingram took no part in this discussion. 11.5 FPL/ 2021/9 Stay Little, Rhosneigr Full application for the erection of an annex – overdevelopment of the site likely to cause problems with parking etc. 11.6 HHP/2021/14 Stay Little, Rhosneigr Full application for alterations and extensions - no objection. 12. RISK ASSESSMENTS. To be forwarded to the clerk. 12.1 Play Areas – it was noted that the Llanfaelog Hub Garden was closed. 12.2 Cemetery – nothing further to report.
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