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Full Meeting Papers Notice of meeting and agenda Finance and Resources Committee 10.00am, Thursday 11 October 2018 Dean of Guild Court Room, City Chambers, High Street, Edinburgh This is a public meeting and members of the public are welcome to attend Contact E-mail: [email protected] Tel: 0131 529 4283 Email: [email protected] Tel: 0131 529 7035 1. Order of business 1.1 Including any notices of motion and any other items of business submitted as urgent for consideration at the meeting. 2. Declaration of interests 2.1 Members should declare any financial and non-financial interests they have in the items of business for consideration, identifying the relevant agenda item and the nature of their interest. 3. Deputations 3.1 If any 4. Minutes 4.1 Minute of the Finance and Resources Committee of 27 September 2018 – submitted for approval as a correct record (circulated) 5. Forward planning 5.1 Finance and Resources Committee Work Programme (circulated) 5.2 Finance and Resources Committee Rolling Actions Log (circulated) 6 Business Bulletin 6.1 None 7. Executive decisions 7.1 Revenue Monitoring 2018/19 – progress update – report by the Executive Director of Resources (circulated) 7.2 Consultants Costs 2017/18 – report by the Executive Director of Resources (circulated) 7.3 New Meadowbank Sports Centre Construction Contract – report by the Executive Director for Communities and Families (circulated) 7.4 Wave 4 Infrastructure Investment Programme – report by the Executive Director for Communities and Families (circulated) 7.5 Gender Pay Gap – report by the Executive Director of Resources (circulated) 7.6 Workforce Dashboard – report by the Executive Director of Resources (circulated) Finance and Resources Committee – 11 October 2018 Page 2 of 5 7.7 Fraud Prevention and Detection – Annual Report – report by the Executive Director of Resources (circulated) 7.8 Cost of Royal Activities – report by the Chief Executive (circulated) 7.9 Resources Directorate – Internal Audit Update – report by the Executive Director of Resources (circulated) 7.10 Leith Meanwhile Uses – report by the Executive Director of Resources (circulated) 7.11 Engineering Inspection Renewal – report by the Executive Director of Resources (circulated) 7.12 Framework Agreement for Unescorted Passenger Journeys – report by the Executive Director of Place (circulated) 7.13 Edinburgh Living: Management, Maintenance and Letting Services – Award of Contract Under Delegated Authority – report by the Executive Director of Place (circulated) 7.14 Removal of Charges for Child Burials and Cremations – report by the Executive Director of Place (circulated) 7.15 Waiver report for Edinburgh and Midlothian Offender Recovery Service – report by the Executive Director for Communities and Families (circulated) 7.16 Continuation of Community Transport Public Social Partnership – report by the Executive Director of Place (circulated) 8. Routine decisions 8.1 Disposal of Former Close Support Unit, 83 Pentland View – report by the Executive Director of Resources (circulated) 8.2 Award of One to Many Core Workshop Framework – report by the Executive Director of Place (circulated) 8.3 Contract Awards and Procurement Programme (period 1 January – 30 June 2018) – report by the Executive Director of Resources (circulated) 8.4 Summary Report of Property Transactions concluded Under Delegated Authority – Quarterly Report – report by the Executive Director of Resources (circulated) 9. Motions 9.1 None Finance and Resources Committee – 11 October 2018 Page 3 of 5 Laurence Rockey Head of Strategy and Insight Committee Members Councillors Rankin (Convener), Donaldson (Vice-Convener), Kate Campbell, Corbett, Gordon, Hutchison, Johnston, Miller, Neil Ross, Watt and Whyte. Information about the Finance and Resources Committee The Finance and Resources Committee consists of 11 Councillors and is appointed by the City of Edinburgh Council. The Finance and Resources Committee usually meets every eight weeks. The Finance and Resources Committee usually meets in the Dean of Guild Court Room in the City Chambers on the High Street in Edinburgh. There is a seated public gallery and the meeting is open to all members of the public. Further information If you have any questions about the agenda or meeting arrangements, please contact Stuart Johnson, Committee Services, City of Edinburgh Council, Business Centre 2.1, Waverley Court, 4 East Market Street, Edinburgh, EH8 8BG, Tel 0131 529 7035 or email [email protected] A copy of the agenda and papers for this meeting will be available for inspection prior to the meeting at the main reception office, City Chambers, High Street, Edinburgh. The agenda, minutes and public reports for this meeting and all the main Council committees can be viewed online by going to www.edinburgh.gov.uk/meetings Webcasting of Council meetings Please note this meeting may be filmed for live and subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. The Council is a Data Controller under the General Data Protection Regulation and Data Protection Act 2018. We broadcast Council meetings to fulfil our public task obligation to enable members of the public to observe the democratic process. Data collected during this webcast will be retained in accordance with the Council’s published policy including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally the public seating areas will not be filmed. However, by entering the Council Chamber and using the public seating area, individuals may be filmed and images and sound recordings captured of them will be used and stored for web casting and training Finance and Resources Committee – 11 October 2018 Page 4 of 5 purposes and for the purpose of keeping historical records and making those records available to the public. Any information presented by individuals to the Council at a meeting, in a deputation or otherwise, in addition to forming part of a webcast that will be held as a historical record, will also be held and used by the Council in connection with the relevant matter until that matter is decided or otherwise resolved (including any potential appeals and other connected processes). Thereafter, that information will continue to be held as part of the historical record in accordance with the paragraphs above. If you have any queries regarding this, and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact Committee Services ([email protected]). Finance and Resources Committee – 11 October 2018 Page 5 of 5 Minutes Finance and Resources Committee 10.00am, Thursday 27 September 2018 Present Councillors Rankin (Convener), Donaldson (Vice-Convener), Kate Campbell, Corbett, Gordon, Hutchison, Johnston, Miller, Rose (substituting for Councillor Whyte), Neil Ross and Watt. 1. Deputation – UNISON The Committee agreed to hear a deputation from Gerry Stovin on behalf of UNISON in relation to the report on the Asset Management Strategy Transformation Programme – Update. The deputation highlighted the following: If savings of £1.3m had to be found as part of the Asset Management Strategy Cleaning Transformational Review then it was likely that 200 jobs would be lost and a move to a three-day week for cleaning in schools. There should be no recruitment of permanent cleaning staff whilst the threat of up to 200 redundancies remained on the table. Cleaning staff were overworked and spread too thin as a result of all the current cleaning job vacancies in the system. The recent changes to the janitorial jobs had made that job less attractive and there was a danger of the same happening with the cleaning profession if similar changes were implemented. This would exasperate the current challenges being experienced in recruiting cleaners. Extra schools had been added to the cleaning budget which was a concern for the trade unions. It was important that there be no more cuts to the cleaning service and that a decision be made on this promptly. The Convener thanked the Deputation and invited them to remain for the Committee’s consideration of the report by the Executive Director of Resources (item 2). 2. Asset Management Strategy Transformation Programme – Update The Committee considered a report which set out an overview of the original Asset Management Strategy (AMS) in the context of the changes that had taken place over the past three years and the forecast future requirement for significant new build, over the next three-year period. Motion 1) To note that members of the Finance and Resources Committee met with officers to discuss the progress and future direction of the AMS on 22 August 2018. 2) To recognise and record the Committee’s awareness of the continued and ongoing challenges with the increasing size of the operational estate. 3) To approve the revised strategy to delivery property rationalisation by focusing upon service led design at a local level and the re-provisioning and co-location of existing services into single sites as well as utilising strategic reviews of specific areas, such as depots, and opportunities as they arose for individual properties. 4) To approve, as consistent with Council policy across all capital build projects that a scoping exercise was undertaken to identify how co-located community facilities could be delivered as an integral feature of each project. 5) To agree the proposal to widen the original Facilities Management (FM) scope of review to include both Catering and Security services. 6) To agree that the strategy for the Council’s property investment portfolio should remain to drive out financial return, both revenue and capital and that a review should take place to consider disinvestment if it was in the Council’s financial interest to do so.
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