ADMINISTRATIVE ITEMS REPORT April 3, 2012 ______#14

ADMINISTRATIVE ITEMS REPORT April 3, 2012 ______#14. ACTION ITEMS

a. Budget Adjustments

b. Board of Supervisors Minutes

c. Deeds for Approval

d. Request for traffic signal funding at the intersection of Northstar Boulevard and Ryan Road e. Request to transfer funding for a new traffic signal at the intersection of Loudoun Center Place and Sycolin Road f. Request to transfer funding to update a traffic signal warrant study for the intersection of Gloucester Parkway and Marblehead Drive

g. Request for traffic calming measures in the neighborhood of Silcott Meadows

h. Request for traffic calming measures – Village of Waxpool

i. Request to transfer funding to update a traffic data collection study for the Riverside Parkway project

j. Timeline Extension for CMPT 2010-0013 Loudoun County Public Schools Bus Parking lot (at Lovettsville Fire and Rescue Station)

k. Recommendation of Dwight Stonerook to the Affordable Dwelling Unit Advisory Board (ADUAB) as the Town of Leesburg representative

l. Suspension of review and withdrawal of CMPT 2010-0006 and SPEX 2010-0011, Franklin Park – Park and Ride Lot

Date of Meeting: April 3, 2012 a. BUDGET ADJUSTMENTS

Staff Contact: Mark Adams, Chief Financial Officer, Management & Financial Services

Recommendation: Staff recommends that the Board of Supervisors approve the budget adjustments below as stated. BA-122670 Estimates and transfers $2,072,080 This budget adjustment transfers from the Capital Fund to the Local $2,072,080 in remaining balance from the Gasoline Tax Fund. Sycolin Road project in the Capital Fund to the Principal Interest and Holding account in the Local Gasoline Tax Fund.

BA-122798 Estimates and appropriates $50,494 This budget adjustment estimates and in the Department of Mental appropriates $50,494 in state revenue for Health, Substance Abuse and client support and the PATH Program in Developmental Services. the Department of Mental Health, Substance Abuse and Developmental Services.

BA-122843 Estimates and transfers $2,500 This budget adjustment transfers $2,500 from the Local Gasoline Tax Fund from the Traffic Signal Contingency to the Capital Fund. account in the Local Gasoline Tax Fund to the Capital Fund for the Riverside Parkway project to cover traffic signal design expenses.

BA-122913 Appropriates General Fund balance This budget adjustment appropriates of $31,787 in the Board of $31,787 in the Board of Supervisors to Supervisors. fund the KPMG external audit contract associated with the ARRA stimulus grant audit program.

BA-122924 Transfers $44,413 from the This budget adjustment transfers $44,413 Litigation Contingency Fund to the from the Litigation Contingency Fund to County Administrator's office. the County Administrator's office to cover litigation expenses incurred for County representation and other legal matters.

FY 2012 S ummary F iscal I mpact: Budget adjustments presented for the Board’s consideration increases the General Fund revenue budget of $1,063,536,456 by $50,494 to $1,063,586,950 and increases the General Fund expenditures budget of $408,156,481 by $82,281 to $408,238,762. There is a decrease of $31,787 in the General Fund balance.

CONTINGENCY BALANCE Transfer on Current Prior Balance 04/03/2012 Balance Litigation $541,729 $44,413 $497,316

Motion: I move that the Board of Supervisors (1) approve the FY 2012 budget adjustments as set out in the April 3, 2012 Administrative Items Report, (2) recognize an increase in revenue in the amount of $50,494 in the General Fund for FY 2012, and (3) make an increase in FY 2012 appropriations of $82,281 in the General Fund.

Date of Meeting: April 3, 2012

#b. Board of Supervisors’ Minutes ______

The January 17, 2012 Board Business Meeting Minutes and the February 25, 2012 Budget Public Hearing Minutes are before the Board for approval.

MOTION:

I move that the Board of Supervisors approve the January 17, 2012 Board Business Meeting Minutes and the February 25, 2012 Budget Public Hearing Minutes.

The following Committee Summary is included in the Board’s Packet:

Transportation and Land Use Committee Meeting Summary- March 16, 2012

Staff Contact: Jeanette Gilbert, County Administration

Attachments: Minutes / Summaries Date of Meeting: April 3, 2012

STAFF CONTACTS: Building and Development: Terrance D. Wharton, Director Building and Development: William M. Himel, Planner Office of County Attorney: Ronald J. Brown, Assistant County Attorney

______

BACKGROUND:

1. ESMT 2009-0044 Deed of Dedication and Easement dedicating right-of-way and Westerly Parcel E, Route creating a temporary construction easement along Augusta Drive 7 Safety Improvement as part of the Route 7 Safety Improvement Project, as depicted Project on the associated plat, pending approval as to legal form by the Office of County Attorney [J. Harlow].

2. ESMT 2012-0001 Deed of Easement creating a temporary grading and construction Route 7 Traffic Flow easement along Potomac View Road, as depicted on the Improvements associated plat, pending approval as to legal form by the Office of County Attorney [D. Shores].

3. n/a Deed of Lease and Lease Agreement: The Loudoun County Moorefield Station Public Board of Supervisors is the owner of a certain parcel, PIN 120- Use Site [see Special 17-0779, containing approximately 81.8 acres, known as the Exception plat (SPEX Moorefield Station Public Use site which contains a school site 2010-0016) Page 6 of 8, of approximately 19.4 acres. The Board of Supervisors is dated 07/12/2010 last leasing to the Loudoun County School Board this School Site for revised 02/01/2011] a period of 60 years from the Commencement Date (“Term”). The School Board shall have the right, at its option, to extend the Term for one (1) additional period of 30 years if the Lease is still in effect at the end of 60 years. Received final documents March 15, 2012 from counsel for School Board, William Chapman [T. Dunlap].

4. ESMT 2011-0051 Deed of Easement creating a variable width storm drain Davison-Storm Drain easement, as depicted on the associated plat. Approved as to legal form by the Office of County Attorney on March 14, 2012 [R. Perdue]. 5. SBRD-2011-0033 Cash Contribution Agreement (non-proffered VDOT road) in the Meadows Phase A amount of $121,121.04, pro-rated and paid prior to issuance of each zoning permit for Lots 1-15 and 58-64. Approved as to legal form by the Office of County Attorney on March 15, 2012 [J. Harlow].

6. ESMT-2011-0045 Deed of Open Space Easement and Vacation of Open Space Kincora Lot 1A & 3A creating and vacating open space easement, as depicted on the associated plat, pending approval as to form by the Office of County Attorney [V. Bynoe].

DRAFT MOTION:

I move that the Board of Supervisors approve the aforementioned deeds as presented Date of Meeting: April 3, 2012

d. Request for traffic signal funding at the intersection of Northstar Boulevard and Ryan Road

STAFF CONTACTS: Chris Glassmoyer, Office of Transportation Services Andrew Beacher, Director, Office of Transportation Service

BACKGROUND: The Office of Transportation Services recently received several requests to find a solution to traffic issues at the intersection of Northstar Boulevard and Ryan Road, west of Brambleton. As a result of recent upgrades to Ryan Road, from the western edge of Brambleton to Loudoun County Parkway, this area is experiencing increased traffic congestion. The opening of Northstar Boulevard, from its intersection with Belmont Ridge Road, through the Ryan Road intersection, to Creighton Road, has contributed to this increase in traffic. Although Northstar Boulevard provides congestion relief for Belmont Ridge Road, within Brambleton, motorists are experiencing excessive delays at the intersection of Northstar Boulevard and Ryan Road.

This situation was anticipated during the Brambleton rezoning and a proffer contribution for a signal was requested. The developer has made the contribution and the current value, with interest, is $129,121. It is important to point out this proffer does not permit any expenditures toward the signal until VDOT concurs the intersection justifies (warrants) a signal. OTS staff has evaluated the intersection and, in our professional judgment, finds this location is likely to warrant a signal.

The Office of Transportation Services requests that the Board authorize funding for this signal from the Traffic Signal Contingency Fund, within the Gas Tax Fund, along with the developer’s proffer contribution. These funds are to be used to perform a traffic signal warrant study, design, and install a traffic signal at the Northstar Boulevard and Ryan Road intersection (if warranted).

FISCAL IMPACT: The current estimated cost to warrant, design and install a signal for a 4 lane by 4 lane intersection with turn lanes and pedestrian facilities is $300,000. The Office of Transportation Services request that $170,000 be transferred from the Traffic Signal Contingency Fund to complete this work. The Traffic Signal Contingency Fund currently has an available balance of $1,856,196. The remaining balance of approximately $130,000 will come from proffer funds.

DRAFT MOTION: I move the Board of Supervisors approve BA122692 authorizing the transfer of $170,000 from the Traffic Signal Contingency Fund within the Gas Tax Fund for the purposes of installing a traffic signal at the intersection of Northstar Boulevard and Ryan Road.

ATTACHMENT: Proposal from Wells and Associates Date of Meeting: April 3, 2012 e. Request to transfer funding for a new traffic signal at the intersection of Loudoun Center Place and Sycolin Road

STAFF CONTACTS: Chris Glassmoyer, Office of Transportation Services Andy Beacher, Director, Office of Transportation Services

BACKGROUND: The Office of Transportation Services (OTS) has observed extremely heavy traffic on Sycolin Road near the Leesburg Airport during peak hours. This has an effect on the ability of Loudoun County employees to enter or exit the County’s facilities on Loudoun Center Place. OTS hereby requests that $30,000.00 be transferred from the Traffic Signal Contingency fund (Index Code 950213) to Index Code 950331 in order to conduct a traffic signal warrant study. If a signal is justified, OTS will request that additional funds be transferred for the design and installation of the signal.

FISCAL IMPACT: The funding for this warrant study will come from the Traffic Signal Contingency fund which currently has an available balance of $1,856,196.

DRAFT MOTION: I move that the Board of Supervisors approve BA122521 authorizing the transfer of $30,000.00 from the Traffic Signal Contingency Fund within the Gas Tax Fund for the purposes of conducting a traffic signal warrant study at the intersection of Loudoun Center Place and Sycolin Road.

Date of Meeting: April 3, 2012

f. Request to transfer funding to update a traffic signal warrant study for the intersection of Gloucester Parkway and Marblehead Drive

STAFF CONTACTS: Chris Glassmoyer, Office of Transportation Services Andy Beacher, Director, Office of Transportation Services

BACKGROUND: The Office of Transportation Services (OTS) hereby requests that $12,000 be transferred from the Traffic Signal Contingency fund (Index Code 950213) to Index Code 9T3805 to update a traffic signal warrant study performed in 2010 due to changes in traffic patterns in the Ashburn Village area. If a signal is justified, OTS will request that additional funds, from either a proffer or the Traffic Signal Contingency fund, for the design and installation of the signal.

FISCAL IMPACT: The funding for this warrant study will come from the Traffic Signal Contingency fund which currently has an available balance of $1,856,196.

DRAFT MOTION: I move that the Board of Supervisors approve BA122671 authorizing the transfer of $12,000.00 from the Traffic Signal Contingency Fund within the Gas Tax Fund for the purposes of conducting an updated traffic signal warrant study at the intersection Gloucester Parkway and Marblehead Drive.

ATTACHMENTS: 1. Proposal from VHB

Date of Meeting: April 3, 2012

g. Request for Traffic Calming Measures in the Silcott Meadows Neighborhood

STAFF CONTACTS: Shaheer Assad, Planner, Office of Transportation Services Andy Beacher, Director, Office of Transportation Services

BACKGROUND: The Office of Transportation Services (OTS) was contacted by residents of the Silcott Meadows neighborhood about safety concerns arising from speeding vehicles on Silcott Meadows Place. The street of concern is currently under the control of the Virginia Department of Transportation (VDOT). To address this concern, OTS is seeking Board support for the installation of “$200 Additional Fine for Speeding” and “Watch for Children” signs along Silcott Meadow Place (Route 1156).

FISCAL IMPACT: The signs, if approved, will be installed by VDOT and will not require any financial contribution from the County.

DRAFT MOTION: I move that the Board of Supervisors request VDOT to install “$200 Additional Fine for Speeding” and “Watch for Children” signs along Silcott Meadow Place.

ATTACHMENTS: 1. Resolution

Resolution

WHEREAS, the General Assembly amended the Code of Virginia by adding Subsection 46.2-878.2 to provide roadway signs alerting motorists that the fine for exceeding the maximum speed limit in a residence district is $200.00, and

WHEREAS, the Watch for Children Sign Program is prescribed in 33.1-210.2_of the Code of Virginia and provides that a county or town may be resolution request that VDOT install and maintain signs alerting motorists that children may be at play nearby, and

WHEREAS, the Commonwealth Transportation Board adopted a policy on June 17, 1999 establishing eligibility criteria for highways and procedures for requesting the signs and outlining the responsibilities of the locality and VDOT, and

WHEREAS, the residents of the Silcott Meadows neighborhood are concerned about speeding on one of their neighborhood highways and have requested installation of signs indicating the fine for speeding in a residence district is $200.00, and have also requested installation of “Watch for Children” signs for the following highway: Silcott Meadow Place (Route 1156), and

WHEREAS, the County of Loudoun has determined that the highway requested for signs meets the definition of a local residential, collector or minor arterial highway and has documented speeding issues thereon, and

WHEREAS, CTB Policy provides that funding for installation of the signs shall come from the Traffic Services Cost Center of VDOT’s Loudoun County Secondary Road fund,

NOW, TH EREFORE, BE I T RES OLVED that the Loudoun County Board of Supervisors does hereby request the Virginia Department of Transportation install “$200 Fine for Speeding” Signs and “Watch for Children” signs on the referenced highway in the Silcott Meadows neighborhood.

Date of Meeting: April 3, 2012 h. Request for Traffic Calming Measures – Village of Waxpool

STAFF CONTACTS: Shaheer Assad, Planner, Office of Transportation Services Andy Beacher, Director, Office of Transportation Services

BACKGROUND: The Office of Transportation Services (OTS) has been contacted by residents of the Village of Waxpool about safety concerns arising from speeding vehicles in their neighborhood. The neighborhood streets affected include Trappe Rock Court, Red Shale Court, and Cochrans Lock Drive, all of which are currently under the control of the Virginia Department of Transportation (VDOT). To address this concern, OTS is seeking Board support for the installation of “$200 Additional Fine for Speeding” and “Watch for Children” signs along these facilities.

FISCAL IMPACT: The signs, if approved, will be installed by VDOT and will not require any financial contribution from the County.

DRAFT MOTION: I move that the Board of Supervisors request VDOT to install “$200 Additional Fine for Speeding” and “Watch for Children” signs along Trappe Rock Court, Red Shale Court, and Cochrans Lock Drive.

ATTACHMENTS: 2. Resolution

Resolution

WHEREAS, the Watch for Children Sign Program is prescribed in 33.1-210.2 of the Code of Virginia and provides that a county or town may by resolution request that VDOT install and maintain signs alerting motorists that children may be at play nearby, and

WHEREAS, the residents of the Village of Waxpool neighborhood are concerned about speeding on their neighborhood highways and have requested installation of signs indicating the fine for speeding in a residence district is $200.00, and have also requested installation of “Watch for Children” signs on the following highways: Trappe Rock Court (Route 2733), Red Shale Court (Route 2732) and Cochrans Lock Drive (Route 2731), and

WHEREAS, the County of Loudoun has determined that the highways requested for signs meet the definition of a local residential, collector or minor arterial highway and have documented speeding issues thereon, and

WHEREAS, CTB Policy provides that funding for installation of the signs shall come from the Traffic Services Cost Center of VDOT’s Loudoun County Secondary Road fund,

NOW, THEREFORE, BE I T RES OLVED that the Loudoun County Board of Supervisors does hereby request the Virginia Department of Transportation install “$200 Fine for Speeding” signs and “Watch for Children” signs on the referenced highways in the Village of Waxpool neighborhood.

Date of Meeting: April 3, 2012 i. Request to transfer funding to update a traffic data collection study for the Riverside Parkway project

STAFF CONTACTS: Chris Glassmoyer, Office of Transportation Services Andy Beacher, Director, Office of Transportation Services

BACKGROUND: The Office of Transportation Services (OTS) hereby requests that $2,500 be transferred from the Traffic Signal Contingency fund (Index Code 950213) to Index Code 9T3040 to update the traffic study performed in 2011 for the Riverside Parkway project due to changes in traffic patterns created by the opening of Battlefield Parkway in the town of Leesburg. Changes in traffic patterns could potentially affect the turn lanes required on both Riverside Parkway and River Creek Parkway.

FISCAL IMPACT: The funding for this warrant study will come from the Traffic Signal Contingency fund which currently has an available balance of $1,856,196.

DRAFT MOTION: I move that the Board of Supervisors approve BA122843 authorizing the transfer of $2,500.00 from the Traffic Signal Contingency Fund within the Gas Tax Fund at Riverside Parkway.

ATTACHMENTS: 2. Proposal from Wells & Associates

Date of Meeting: April 3, 2012

j. TIMELINE EXTENSION FOR CMPT-2010-0013 LCPS BUS PARKING LOT (at LOVETTSVILLE FIRE AND RESCUE STATION)

Staff contact: Kate McConnell, Department of Planning

Background: The Planning Commission has sixty (60) days to take action on a Commission Permit (CMPT) for a public facility. The County accepted this application on January 28, 2011. In March and September 2011 the Board of Supervisors extended the timeline for six month periods beyond the initial 60-day period. A Special Exception application (SPEX 2010-0032) for the same property and accepted on the same day will go forward concurrently with the Commission Permit application.

To provide the Applicant with additional time to coordinate with the Lovettsville Fire and Rescue Station, LCPS, and County staff, the Applicant has requested an additional Commission Permit timeline extension of one year. Staff proposes that the Board of Supervisors extend the Planning Commission’s decision deadline through March 24, 2013. The Applicant concurs with this timeline extension.

Recommended Action: Move approval of a timeline extension to March 24, 2013 for Planning Commission action on CMPT-2010-0013, LCPS Bus Parking Lot.

Date of Meeting: April 3, 2012

k. Recommendation of Dwight Stonerook to the Affordable Dwelling Unit Advisory Board (ADUAB) as the Town of Leesburg representative

STAFF CONTACT: Ellen Grunewald, Director, Department of Family Services; Kelly Marrocco, Housing Development Program Manager, Department of Family Services ______

BACKGROUND: On May 29, 2009 the County of Loudoun entered into an agreement with the Town of Leesburg regarding the administration of Affordable Dwelling Units in the Town of Leesburg. The agreement requires the Board of Supervisors to consider an appointment to the Affordable Dwelling Unit Advisory Board (ADUAB) of a resident of the Town of Leesburg who meets the qualifying criteria for membership on the ADUAB set forth in Section 1450.10 of the Codified Ordinances of Loudoun County. On February 14, 2012 the Town of Leesburg passed a resolution recommending Dwight Stonerook to be considered as the Town of Leesburg representative. Mr. Stonerook is a resident of Leesburg and already a member of the ADUAB and will have dual representation on the ADUAB as the architect representative and the Town of Leesburg representative.

DRAFT MOTION: I move that the Board of Supervisors recognize Dwight Stonerook as the Town of Leesburg representative on ADUAB.

l. Suspension of review and withdrawal of CMPT 2010-0006 and SPEX 2010-0011, Franklin Park – Park and Ride Lot

STAFF CONTACTS: Ginny Rowen, Planning Department Julie Pastor, AICP, Director, Department of Planning

BACKGROUND:

The Board of Supervisors, acting through the Department of Construction and Waste Management, has submitted applications for a Special Exception and Commission Permit approval to allow a commuter park and ride lot and horse trailer parking at Franklin Park. The area of the proposed special exception is an approximately 8.2 acre portion of the 200 acre Park. The Planning Commission reviewed the applications at the January 25, 2012 public hearing. Eleven members of the public spoke in opposition and the applications were forwarded to a work session for further discussion. The Planning Commission discussed the proposal and determined that the proposal was not a good fit with the existing park uses. The Commission voted 6-1-2 (Ruedisueli opposed, Klancher and Ryan absent) to deny the Commission Permit and to forward the Special Exception to the Board with a recommendation of denial. During the March 26, 2012 budget session, the Board voted 9-0 to remove the Franklin Park-Park and Ride Lot from the CIP due to the Planning Commission’s denial of the Commission Permit.

FISCAL IMPACT: The Park and Ride Lot at Franklin Park was a Previously Authorized project in the County’s capital plan. The withdrawal of this project results in the transfer of appropriated funds for the project back to the Local Gasoline Tax Fund and the General Fund.

DRAFT MOTION: I move that the Board of Supervisors ratify the denial of CMPT 2010-0006, Franklin Park – Park and Ride. I further move that the Board suspend review and withdraw SPEX 2010-0011, Franklin Park – Park and Ride Lot.

M I N U T E S

LOUDOUN COUNTY BOARD OF SUPERVISORS

JANUARY 17, 2012

At a business meeting of the Board of Supervisors of Loudoun County, Virginia, held at the County Government Center in the Board of Supervisors' Meeting Room, 1 Harrison Street, S.E., Leesburg, Virginia on Tuesday, January 17, 2012 at 5:00 p.m.

PRESENT: Scott K. York, Chairman Janet Clarke, Vice Chairman Ralph Buona Eugene Delgaudio Geary Higgins Matthew Letourneau Ken Reid Suzanne Volpe Shawn Williams

IN RE: CALL TO ORDER

Chairman York called to order the business meeting.

Vice Chairman Clarke led the invocation and Pledge of Allegiance.

IN RE: ADOPTION OF THE CONSENT AGENDA

Supervisor Buona moved that the Board of Supervisors approve the following items by consent: Items #3 and #11. (Item #2- Appointments/Confirmations and Item#9-Amendment to CTP were pulled from consent.) Seconded by Vice Chairman Clarke. The motion passed 9-0.

The following two items were approved by consent:

IN RE: (3)ADMINISTRATIVE ITEMS REPORT OF JANUARY 17, 2012

Supervisor Buona moved that the Board of Supervisors approve the Administrative Items Report of January 17, 2012. (Attached at the conclusion of these Minutes.) Seconded by Vice Chairman Clarke. The motion passed 9-0.

a. Budget Adjustments

The Board of Supervisors moved to: (1) approve the following FY 2012 budget adjustments as set out in the January 17, 2012 Administrative Items Report, BA- 121780, BA-121781, BA-121804, BA-121840, BA-121855, BA-121864; (2) recognize an increase in revenue in the amount of $17,280,878 in the General Fund for FY 2012, and (3) make an increase in FY 2012 appropriations of $12,882 in the General Fund. b. Board of Supervisors Minutes The Board of Supervisors moved to approve the September 5, 2011 Public Input & General Business Meeting Minutes. c. Deeds for Approval There are no deeds for approval for this report. d. FY13 State Capital Assistance Grant The Board of Supervisors moved to authorize the County Administrator to apply for funds in FY13 under the “State Aid for Public Transportation” program and submit the required certification in May after the adoption of Loudoun County’s FY13 budget, ensuring that local matching funds will be available for the FY13 State Capital Assistance Grant. e. FY13 TDM/Commuter Services Grant The Board of Supervisors moved to authorize the County Administrator to apply for funds in FY13 under the “State Aid for Public Transportation” program and submit the required certification in May after the adoption of Loudoun County’s FY13 budget, ensuring that local matching funds will be available for the FY13 TDM/Commuter Services Program Grant. f. Request for Traffic Calming measures-Rolling Acres, Big Woods, Sycolin Creek and Red Cedar West Neighborhoods The Board of Supervisors moved to approve the resolution requesting VDOT to install “$200 Additional Fine for Speeding” signs along Woodside Place, Oatlands Chase Place, Oak Bucket Lane, Partridge Place, Tanager Place, Murphy Drive, and Crimson Place which are already accepted into the State System for maintenance. g. Secondary Road Addition – Winsbury

The Board of Supervisors moved to approve the resolution, as presented.

IN RE: (11)FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE REPORT: CONTRACT AWARD/ELECTRICAL SERVICES FROM NORTHERN VIRGINIA ELECTRIC COOPERATIVE (NOVEC)

Supervisor Buona moved that the Board of Supervisors approve the recommendation of the Finance/Government Services and Operations Committee that the Purchasing Agent be authorized to enter into a five-year contract for electrical services with Northern Virginia Electrical Cooperative (NOVEC) in the estimated amount of $8,000,000 retroactively effective on February 1, 2011. Seconded by Vice Chairman Clarke. The motion passed 9-0.

IN RE: (1) 2012 REAL PROPERTY ASSESSMENT PRESENTATION BY THE COUNTY ASSESSOR

Todd Kaufman, County Assessor, provided the Board of Supervisors an overview of the 2012 real property portfolio. (To view the PowerPoint, visit www.loudoun.gov. 01-17-12 Board Packets.)

IN RE: ADMINISTRATOR’S COMMENTS

Tim Hemstreet, County Administrator, announced that the FY2012 Program Review document was completed today and would be distributed soon to the Board members. He explained that the Program Review document provided a summary for each distinct program within the thirty departments in the County and would break out the cost for services, any legal mandates behind those services, and also provided a greater level of detail for the operations and programs that are in the budget. He added that the FY2012 Program Review document also provided a further breakdown beyond what was shown in the budget document.

IN RE: PUBLIC COMMENT

Rick Wingrove expressed concern regarding the displays on the courthouse lawn. He stated that no one liked to have religion forced upon them and cited a Supreme Court case regarding a nativity scene on government property as an example. He felt that when the Board of Supervisors provided special treatment and access for Christian displays on the courthouse lawn and required Christian prayer as part of its government function, it was willfully acting as an advocate for religion and was using elected office to advance Christianity. He stated that it was not the Board’s job and it had nothing to do with governance. He

added that he believed that the County was opening itself up to litigation.

Howard Lichtman, a small business owner, spoke regarding fluoridation of the water and the addition of fluorosilicic acid at the water treatment plant at Goose Creek. He explained that fluorosilicic acid was a toxic waste by-product of aluminum and phosphate manufacture and had been linked to lower IQ levels. He urged the Board to investigate this usage and save the County some money by removing this substance from the water.

Gary Nicely expressed concern for the water quality in Loudoun County. He stated that the Loudoun Times Mirror reported that 78% of Loudoun’s streams were compromised with fertilizers, herbicides and pesticides. He explained that he visited Raspberry Falls and noted that their monoculture would not support the natural filtration of water. He also stated that he visited Stump Town and noted that 99% of the properties had treated fields that may not be causing problem for the wells now, but that could change in the future. He added that if the Board looked at the school statistics, the facts indicated autism on the rise. He stated that the alternative to fluoridation would be to let the grass go to seed and then cut, cycling this process at decreasing heights.

Oliver Peters, a member of the Town of Leesburg’s Technology Communications Commission, explained that in approximately July 2012, Comcast would begin suspending support for public access. He stated that this suspension would impact all public access including Board of Supervisors meetings, Leesburg Town Council meetings, Planning Commission meetings and so forth. He added that approximately 26 public shows broadcast through the Comcast office in Ashburn would also be halted. He urged the Board to read through the brochure that he developed and provided to them.

J.B. Anderson, a long time resident of Loudoun County, spoke in regards to his consideration for appointment to the Loudoun County Fire and Rescue Commission. He provided the Board a handout which summarized his background. He stated that with his knowledge and experience, he hoped that he could serve as a fully qualified candidate for the position and asked that he be selected for one of the two positions.

Gladys Lewis spoke on behalf of the Leesburg Garden Club. She provided the Board with a brief background of the club and its goals. She expressed concern regarding two items on the Board

agenda – the Volunteer Pick-up Program and the electronic signs. She stated that they strongly supported the Volunteer Pick-up Program which kept the roadways safe for drivers and Virginia Department of Transportation (VDOT) workers. She also urged the Board to deny One Loudoun’s special exception request for electronic signs as studies had shown these to be a dangerous distraction to drivers.

Bob Moses spoke on behalf of the sign collection program. He stated that the County’s transportation infrastructure was fragile and that one distracted driver could cause many accidents. He explained that since starting this program, he had gained the respect and gratitude of the community for his efforts. He stated that Loudoun County would lose its rural feel if there were signs everywhere. He urged the Board to keep the program going as it cost nothing to the County.

Denise Powers, a 40-year resident of Loudoun County, expressed concern regarding the location of the proposed purchase of land for the HS-8 site. She stated that the school bond referendum would not cover the cost to build it and asked how the Board justified stealing proffered land and building a high school on the highest cost per acre with today’s economy and the County’s budget. She stated that with proper planning years ago, HS-8 would not be an issue today.

Glen Bayliss expressed opposition to the One Loudoun electronic sign plan. He stated that he had been a member of the Planning Commission that had considered this plan and recommended denial to the Board. He added that the Planning Commission specifically singled out the electronic sign portion for denial and recommended approval for the rest of the sign plan. The Commission cited blight on the peaceful scenic roadsides, unneeded distractions to drivers and setting a precedent to allow similar signs in the future as reasons for their recommendation for denial.

Alfred Bland expressed concern regarding the senior citizens’ ability to attend evening public input sessions. He explained that when the alternative option was discussed to install video cameras at some of the senior citizen centers to record their input, he felt it was a bad idea. He stated that the seniors did not want to speak to a machine and wanted to attend the meetings in person, but were unable to do so in the evenings without assistance. He urged the Board to afford senior citizen input for meetings in the daytime.

Chris Bledsoe, a volunteer sign collector, explained that the volunteer sign collection group had been very successful and had made a positive impact on the County. He stated that since 1950 there had been a law in affect that made it illegal to post signs and advertisements in the public rights of ways on the Virginia Highways, yet over 52,000 signs had been removed to date. He suggested that the Board enhance the program by directing County law enforcement, under paragraph three of the Joint Agreement with the state, to pursue violators of this law and assess fines which would result in revenue for the County and would help offset the fiscal costs. He urged the Board to support the continuation of the program.

John Powers, a 40-year public school teacher, expressed concern regarding safety of the area if HS-8 moved forward. He stated that the new high school would result in the construction of two single-lane entrances, each with traffic circles, and if a true emergency was to occur the whole area would be at a standstill.

Tom Stegbauer expressed opposition to the proposed location of HS-8 at the Lansdowne National Conference Center (NCC) site. He stated that he was not opposed to schools, but he felt that HS-8 was not going to do the community a good service. He explained that it was on a very small site, very expensive and it was not doing the best thing that could be done for the kids. He urged the Board to slow the process down, take a look at it, listen to the community and make sure all of the parties involved were on the same page.

Tom Seeman, a resident of Leesburg, expressed concern regarding the volunteer sign collection program and urged the Board to revise or eliminate it. He stated that the program had been unfairly and unevenly enforced. He added there had also been several instances of unprofessional behavior from volunteers.

John Mileo, a resident of Lansdowne Village Greens, urged Chairman York to consider modifying his recommendation for review of the current policy for displays on the courthouse grounds in conjunction with his proposed revision for submission to the Finance & Government Services Committee. He requested that this matter be presented to the newly appointed members of the Courthouse Facilities Grounds Committee for its review and recommendation for change to the Board.

Trish Drennan, a resident of the Lansdowne community, expressed her support for the proposed HS-8. She stated that as a resident, she would love her children to enjoy the benefits of

going to school in their own community. She added that their community and the County would also benefit by requiring less acreage for the school by efficiently co-locating a high school and middle school. She stated that locating HS-8 at the National Conference Center (NCC) site would stabilize the Ashburn school planning district, relieve surrounding districts, and stabilize high school boundaries.

Jack Drennan, a student at Belmont Ridge Middle School, stated that his class would be the first to attend HS-8 and he would love to have the same wonderful experience in high school that he had in middle school. He explained that walking to school gave him exercise that most kids didn’t receive, it gave him the opportunity to catch up with his friends and it had made it easy for him to go in early or stay after school to be involved in activities or get extra help. He urged the Board to vote for HS- 8 at the National Conference Center (NCC) site.

Hani Elnaggar expressed concern regarding the HS-8 site. He stated that nothing harmed a community more than not knowing where its children would go to school. He explained that the potential delay in finalizing the land acquisition for HS-8 at the National Conference Center (NCC) site accomplished nothing and would add to the uncertainty and consternation that they had sought to overcome. He added that it was confusing when their community and others had collaborated diligently with the Board of Supervisors, the School Board, the Planning Commission and staff to arrive at a solution that they all felt was in the best interest of all stakeholders. He stated that the children of the community needed stability and this school would provide that type of stability.

Lee Phillips, a resident of Lansdowne on the Potomac, stated that his property bordered the current school. He asked if the County was putting the lives of the children in harms way unnecessarily. He shared a scenario of something that could happen if there was a complete evacuation of the two schools and the National Conference Center (NCC). He said the school students, teachers and staff would have to evacuate onto upper Belmont Drive and all of the vehicles and emergency vehicles would be traveling in the opposite direction. He believed that this scenario would not work.

Angela Bennett expressed her support of the proposed HS-8 site at the National Conference Center (NCC). She addressed each of the Supervisors with a specific reason for their District. She

urged the Board to show strong leadership to make the right choice; a decision to be made with facts, not fear.

Mark Zoner, a Lansdowne resident, expressed support of HS-8 at the National Conference Center (NCC) site. He stated that it was the most fiscally conservative choice of school sites as it had the lowest out-of-pocket cost, least use of tax dollars and it was the only possible site that would allow a walkable school to approximately one-third of its students which would result in long term transportation savings to the County. He urged the Board to finalize the NCC land purchase so that the Ashburn school planning District could be stabilized in the most cost effective and efficient way possible.

Holly Wiles, a Lansdowne resident, stated that her support of HS-8 at the National Conference Center (NCC) site. She explained that her husband was a real estate agent and one of the key selling points for one of his listings was the possibility of a high school within walking distance. She explained that the opportunity for kids to walk back and forth to a high school and feel like they were part of a community was an example of a true working neighborhood. She added that the NCC site was going to change, and the change might not be for the better.

Deborah Pitonyak spoke in favor of HS-8 at the National Conference Center (NCC) site. She explained that she currently lived in the walk-zone of her child’s school and the availability for her child to attend after school activities because they could walk to school was innumerable and could be severely limited based upon the location of the school. She stated that the County could not lose sight of the long term benefit of the community. She added that HS-8 at NCC was the right decision at the right time for the population it served.

Martha Polkey expressed support of the volunteer sign collection program. She stated that there were costs involved with the placement of signs on the roadways including ugly trash on the roads, the detriment to Loudoun’s tourism industry, distractions to drivers and taxpaying citizens who do not like litter on their roads. She explained that the volunteers offered their time to collect the signs placed on the right-of-ways because they cared about how the County looked and believed that everyone should follow the very reasonable state law for the common good. She stated that on multiple occasions as she had been collecting signs, citizens stopped and thanked her for doing this job which was at no cost to the County or to the State.

Barbara Eyrse spoke regarding the Dulles Metro Rail project. She stated that the twenty-two (22) years that it had taken to join the Northern Virginia transportation District had been too long to wait for the completion of the Dulles Corridor Metro Rail project. She added that the constant flurry of agreements, disagreements and threats to opt out of the project must end. She stated that funding solutions must include large contributions from the private sector as it would be the developers that would benefit. She explained that commuter buses and ADA transport would not solve the problems of easy access to the heart of our nation.

David Mowbray, an Ashburn resident, read an article from the Loudoun Times Mirror that was to be printed on November 10, 2031 regarding the success of local republicans. He stated that they would be successful in time and again in the County if they stuck to their core principles including personal freedom, free enterprise and unobtrusive government.

Christy Stewart, a Lansdowne resident, expressed support for HS- 8 at the National Conference Center (NCC) site. She gave an example of a personal experience to illustrate the benefits of a neighborhood school. She explained that she did not mind having to wait at a traffic light, people walking on her sidewalk or if someone parked in front of her house. She stated that their neighborhood was full of young children and the new residents’ children were being turned away from the current school because there was no room. She added that their kids needed this school built as soon as possible and could not afford a delay.

Tiffany Jenson expressed her opposition to HS-8 at the National Conference Center (NCC) site. She stated that she currently lives on Coreopsis Terrace and was accustomed to the sounds and sights of the middle school and sports park. She stated that she would not be comfortable with the added traffic, teenage drivers and other issues that would come from a high school being built at the NCC site. She added that she grew up in an area with a middle school and a high school across the street from each other and the high school ultimately closed due to the problems that arose from the intermingling of the different ages and different groups of children. She urged the Board to make a decision that did not include the new HS-8 at the NCC site.

Suzanne Ling expressed her support for HS-8 at the National Conference Center (NCC) site. She explained that she recently moved to Lansdowne because of the amenities and the schools

available. She stated that she was excited at the prospect of her son growing up knowing his friends from elementary school to high school. She added that she did not want a divided neighborhood for her son and urged the Board to vote “yes” on HS-8.

Tony Howard represented the Loudoun Chamber of Commerce and stated their support of the Dulles Corridor Metro Rail project. He stated that he had sent a letter to each of the Supervisors with some of the reasons why the Chamber had long been supportive of the rail project. He explained that chief elements from the letter included economic development benefits, significant quality of life and congestion relief. He stated that the Chamber had some concerns about the project including the cost of the project, burden on the toll road users, and the Airport Authority’s insistence on having project labor agreements as part of the project. He added that the Chamber would continue to pledge their support for the County’s efforts to address these issues and to finally bring rail to Loudoun County.

Edward Nidever expressed support for the volunteer sign collection program. He stated that despite injuries that he had sustained in Vietnam and a hip replacement, he was still willing to volunteer his time to collect illegal signs from Loudoun’s roadways. He explained that some of the people notified regarding the sign removal violations were very cooperative while others were very confrontational. He urged the Board to keep the volunteer program running and produce a letter explaining the regulations in layman’s terms that could be distributed to parties that had been or were prone to placing the signage.

Gigi Robinson had served on the Planning Commission as the Leesburg representative. She expressed opposition in regards to the electronic signs at One Loudoun. She stated that had she been able to attend the November 2, 2011 Planning Commission meeting, she would have recommended approval of the One Loudoun proposal with the exception of the electronic signs. She added that the approval of the One Loudoun signs could set a precedent which would eventually lead to electronic signs at similar locations around Loudoun. She urged the Board to deny the offensive signs and approve the remainder of the One Loudoun package.

Terrence Allen, President of the Beacon Hill Community Homeowners Association, spoke in regards to Loudoun Water and

their policies pertaining to community systems. He asked if the Loudoun County Revised Comprehensive Plan prohibited the ability of the Loudoun Water Board to combine the community systems within the central system under one rate structure. He stated that Loudoun Water was currently proposing raising rates for the community systems customers by 70% which was more than twice as high as the current $2.05 paid by community system users. He added that public hearings regarding the increase resulted in two main questions – Why do the community systems continue to skyrocket and why can’t the community systems be combined into one rate structure? He asked the Board if there were any other utilities where customers had a dramatically different rate?

Dante Paragas spoke in regards to the proposed HS-8 at the National Conference Center (NCC) site. He stated that he would love for his children to be able to go to a school nearby, but felt that it did not make sense to locate the school at the NCC site. He explained that if the school was built at the NCC site, it would be too big for the acreage provided. He felt that it would impinge on the quality of life of the surrounding community.

Lydia Rice demanded that the Board follow the United States Constitution and the First Amendment which required religious neutrality in government in regards to the displays on the courthouse grounds. She stated that the courthouse displays and prayer in government did not belong. She explained that courthouse displays created cost for oversight and were divisive. She also stated that government prayer sent a message of preference. She stated that religious practice was voluntary and should not mix with government. She added that involuntary religious practice was not an American value.

Milton Herd, a 30-year Loudoun County resident, urged the Board to continue their careful deliberations regarding the proposed LED signs for One Loudoun Center. He stated that the issue was one of public safety via distraction of drivers on the highways. He stated that he hoped the Board would not take action until it was fully satisfied that it wouldn’t be setting a precedent that would be hard to reverse in the future.

David LaRock stated his opposition to the Dulles Rail Project. He provided reasons regarding why he was opposed including that the project was experimental, would never be paid for, would have a negligible effect on traffic, would create only small increases in economic activity and would create capital expenses equal to 30 years revenue. He compared the project to a ball and

chain that would never come off. He felt that rail should come to the airport, but the County should opt out of bringing it to Loudoun.

Laura Lieberman, a resident of Lovettsville, explained that she was a volunteer sign collector and performed other volunteer trash pickup duties for Lovettsville. She stated that she did not volunteer to be a sign collector as a vendetta against businesses; but did it because she took such pride in the beauty of Loudoun County and she wanted to maintain that beauty. She urged the Board to support the program as the volunteers worked for free and on their own time which saved the taxpayers money.

Patrick Ryan spoke in regards to the tax rate and legalities of regulation. He stated that while talking to his neighbors with children, he discovered that the buses in western Loudoun County were three-quarters empty. He urged the School Board to reach out to the Loudoun Transportation Office as this was not a viable business model.

Rose Ellen Ray expressed opposition to the Dulles Metro Rail. She urged the Board to opt out of Metro Rail into Loudoun as the County could not afford it. She asked if the roads would suffer due to an inefficient costly rail. She stated that designated taxes and fares would never support the Metro Rail’s capital or operating costs. She explained that Phase 1 of the project had already increased the tax rate by five cents and wondered what Phase 2 would really cost. She added that the Washington Post recently released numerous articles regarding the many problems of Metro Rail. She urged the Board to opt out to protect Loudoun’s taxpayers and bond rating.

Sally Mann spoke in regards to the Dulles Metro Rail project. She cited some figures provided by the Metropolitan Washington Airport Authority (MWAA) in 2009 regarding bond perspectives related to the Dulles Metro Rail project. She stated that it was not fair and even though it was only 2.5 miles, the Board should allow Dulles Rail to be built to Dulles Airport. She added that there should be community meetings to discuss the matter. She urged the Board not to rush into the agreement.

Michael Flannagan, a 14-year resident of Loudoun County, encouraged the Board to consider making their positions full- time. He stated that there were now over 300,000 residents in the County and that it was important that the residents be represented full-time by the Board of Supervisors.

Monte Johnson explained that he worked in the Alexandria/ Springfield area and lived in Brambleton. He stated that his commute to work involved driving down Fairfax County Parkway and that the Metro Rail would be a big development for the County. He understood that there were many impacts to the rail project, but also knew that there were many benefits. He stated that his commute would be much easier if there was rail service from Loudoun. He urged the Board to fund the Metro Rail so that people like him could continue successfully doing work and be able to contribute to the County at the same time.

Scott Lutz spoke in regards to Loudoun Water. He stated it was important for the Board to understand the behavior and operating practices that existed at Loudoun Water including their current rate setting process for communal systems and their lack of financial transparency for these systems. He explained that Loudoun Water continued to withhold financial data from communal users including capital schedules, unfunded obligations like developer defaults and who would be responsible for the financial burdens. He added that there were serious disclosure issues related to both existing customers and potential new purchasers who had no idea what the true structure cost of their respective communal systems were. He stated that these behaviors were unacceptable.

Debbie Piland requested that the Board of Supervisors meet with the community at the HS-8 site and perform a site visit as she believed that the Board needed to see what was being purchased. She explained that the people that surrounded that area were fearful of the potential noise, lights and other issues. She stated that she visited the site and was very concerned about how the new high school would fit into the site. She invited the Board and concerned citizens to meet at the site to determine how it would affect the community that was involved.

Bob Chase, a member of the Northern Virginia Transportation Alliance, stated that sound planning involved protecting key future options including housing, commercial and industrial, schools, public safety, open space and a transportation grid to connect them. He explained that Loudoun County’s future growth was projected to be as dramatic as its past and protecting transportation options was more important now than ever. He stated that local, regional and state studies consistently documented significant and growing north/south demand. He urged the Board to adopt a comprehensive amendment to the Countywide Transportation Plan to restore Northstar Boulevard and Belmont Ridge Road between Croson Lane and Route 7 to six lanes. He

stated that restoring this corridor was a smart and productive step to ensuring that Loudoun County was a prosperous and exceptional place to live.

Rob Whitfield, a member of the Dulles Corridor Users Group, stated that he had read that the Washington Metropolitan Area Transit Authority (WMATA) planned to hire over 1,000 new employees. He explained that the operating deficits continued to increase and their plan was to rely on the increasing subsidies from the localities. He indicated that the people riding the rail were not contributing to the capital cost and expected the County to pay it. He stated that this project had never been shown to be feasible and he did not understand how the Board could consider signing an agreement until both Northern Virginia Technology Council (NVTC) and WMATA have presented the lifecycle costs of operating the rail extension to the Board. He urged the Board not to act on this project until all the facts had come in from NVTC and WMATA.

Patty Nicoson, President of the Dulles Corridor Rail Association, stated that their association was a 14-year-old non-profit advocate for rail in the Dulles Corridor. She experienced the transformation of Arlington County when rail came to the District displaying great benefits to the residents and the tax bases. She added that Loudoun County had a 20-year history of supporting rail and that the County was the first jurisdiction to approve transit-oriented development. She felt that the rail project would give Loudoun a boost of economic development, it would be a place for businesses to come, it would provide a gateway to the national capital and it would give residents an opportunity to commute.

Diane VanDyke expressed her support of HS-8 at the National Conference Center (NCC) site. She explained that she had spoken to her second grade son and he was excited that after 5th grade he would be able to walk to school. She explained to him that that may not be true for high school and her son suggested that the Board do “Rock-Paper-Scissors” to resolve the issue. She referenced an email that she sent to the Board including the engineering results and conclusions regarding traffic flow and safety.

Linda Gaines, a resident of Lansdowne at the Potomac, supported the proposed HS-8 at the National Conference Center (NCC) site. She stated that she had seen firsthand how living just a few blocks from a high school could improve property values and felt

that schools were very good neighbors. She urged the Board not to derail this project.

Kirsten Abbot stated that she was a strong advocate for the proposed HS-8 at the National Conference Center (NCC) site. She explained that she witnessed the challenges of overcrowded classrooms everyday and that not every child got the attention that they deserved to achieve their full academic potential. She cited two recent newspaper articles which she found offensive. She stated that she understood the need for fiduciary responsibility and hoped that the Board made the right decision to move forward on HS-8 at the NCC without further delays for the sake of their children.

Robin Crabtree, a resident of Lansdowne, explained that her feeling about HS-8 had been from a point of fiscal conservation. She stated that she felt that the overall cost would be higher for the site and some of the topics that were brought forward this evening were more wishful thinking and biased. She urged the Board to slow down and look at the site.

Michelle Chance, a resident of Ashburn Farm, spoke in support of HS-8. She stated that a school, especially a high school, was a pinnacle element to any community in Loudoun County. She explained that she lived across from a high school and had never experienced traffic, parking or noise problems. She urged the Board to finalize the contract and approve HS-8.

Laura Maschler spoke in regards to Loudoun Water community rates. She stated that there were six developer-initiated community systems including Rokeby Farms, Village Green at Elysian Heights, Raspberry Falls, Selma Estates, Courtland Rural Village and Lenah Run in Loudoun County. She asked where in the Comprehensive Plan that it stated that these systems needed to be pulled off of a central water billing system. She stated that putting everyone all together would cost pennies while the County could start taking care of some of these communities and treat everyone the same.

Carolyn Ronis, a Lansdowne resident, expressed support of HS-8 at the National Conference Center (NCC) site. She explained that she had four children two of which attended the high school which was immediately across the street. She said that it was a great pleasure and a wonderful experience for them to walk to school each day. She stated that the NCC site represented a paradigm shift in how the County viewed education and built schools in the future. She added that she felt that this land

purchase could be one of the least expensive. She urged the Board to get this school built at the NCC site on time and on budget by completing this land deal at its earliest opportunity.

Valdis Ronis expressed his strong support of HS-8 at the National Conference Center (NCC) site in Lansdowne. He explained that he had become a strong advocate for sustainability over the past 15 years which was an integral part of his professional practice. He stated that as a business leader, sustainability had fiscal advantages and, as a parent, he was teaching his children to think green, reduce, reuse, recycle and consider the consequences of all of their choices. He stated that he believed that walkable, neighborhood-based schools were highly desirable, strengthened communities and increased property values and that the NCC site was an excellent sustainable choice for their community. He added that he understood that there were issues that needed to be resolved including traffic, student safety, rights of homeowners and the replacement of recreation facilities. He urged the Board to do the right thing, think through and weigh all of the consequences and make a sustainable decision to locate HS-8 at the National Conference Center (NCC) site in Lansdowne.

Larry Mendoza spoke in regards to the displays on the courthouse lawn. He stated that what happened in December 2011 was in bad taste and caused Loudoun County to be a laughing stock in the media spotlight. He explained that this situation could be easily remedied by either allowing the status quo or ban all public displays. He stated that if the County allowed only certain people to put up signs, then that was filtering speech. He urged the Board to make the right choices to avoid a fiasco like last year by banning all displays. He also stated that commencing prayer prior to the meetings made him feel as though his comments were not welcome and made him uncomfortable.

William Porter offered five pieces of information to the Board – the budget needed a lot of work, the private sector should finally get the respect that it deserved, the term “sustainable” needed to be explored and redefined back to what it used to mean, professionalism and common sense should be the order of the day.

Michelle Detweiler spoke in support of HS-8. She reminded the Board that the voters of Ashburn and the County voted resoundingly to fund these schools. She stated that she had come to support HS-8 because she understood how much the students, families and communities needed HS-8 at the National Conference

Center (NCC) site. She stated that with half of a high school population immediately proximate, HS-8 could be a green solution saving the environment and money on long-term transportation costs. She added that it would allow both stability and relief of overcrowding at numerous schools. She urged the Board to move forward with this project as soon as possible.

Glenn Gaines, a resident of Lansdowne, supported HS-8 at the National Conference Center (NCC) site. He stated that it was a good investment with high return and was forward thinking. He urged the Board to support the NCC site.

IN RE: CLOSED SESSION

Vice Chairman Clarke moved that pursuant to Section 2.2.3711 of the Code of Virginia, the Loudoun County Board of Supervisors recess this public meeting and enter into closed session. The authority for this closed session is Section 2.2.3711(A), Subsections (3) and (7), and the purpose of the closed session is consultation with counsel on legal matters and discussion of the terms of property acquisition.

The subject of the closed session is the NCC contract to acquire a site for HS-8.

Seconded by Supervisor Williams. The motion passed 5-0-4, Supervisors Buona, Higgins, Reid and Volpe absent for the vote.

(Supervisors Buona, Higgins, Reid and Volpe joined the meeting.)

Vice Chairman Clarke moved that the Board of Supervisors adjourn the closed session and that the Board of Supervisors reconvene its public meeting and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. Seconded by Supervisor Volpe. The motion passed 9-0.

Vice Chairman Clarke further moved that the Resolution Certifying the Closed Session be adopted and that this be reflected in the Minutes of this public meeting. Seconded by Supervisor Volpe. The motion passed 9-0.

Resolution Certifying Closed Session

WHEREAS, the Loudoun County Board of Supervisors, this 17th day of January 2012, convened in closed session by an affirmative vote and in accordance with the provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors.

IN RE: EXTENSION OF DUE DILIGENCE PERIOD/HS-8 NCC SITE

Supervisor Buona moved that the Board of Supervisors approve the extension of the due diligence period for HS-8 at the National Conference Center (NCC) Site and authorize the County Administrator or his designee to execute the contract amendment for this purpose. Seconded by Supervisor Volpe. The motion passed 9-0.

IN RE: (2)APPOINTMENTS

A. Confirmations Chairman York moved that the Board of Supervisors confirm the following appointments from the 01-03-12 Board Business, excluding the Fire and Rescue Commission appointments. Seconded by Supervisor Volpe. The motion passed 9-0.

District Specific Appointments:

Advisory Commission on Youth Donna Simpson as the Algonkian District representative. Beth Huck as the Blue Ridge District representative. Jim Bonfils as the Broad Run District representative. Ahmed Saad as the Leesburg District representative. Brian McMullen as the community member.

Animal Advisory Committee Donna S. Lewis as the Chairman At-Large representative. Wendy J. Hooten as the Algonkian District representative. George Washington as the Blue Ridge District representative.

Virginia M. Burgess as the Leesburg District representative.

Cable and Open Video Systems Commission Richard P. Biby as the Chairman At-Large representative. Ward W. Fetrow as the Algonkian District representative. Mark Foster as the Blue Ridge District representative. Tim Dennis as the Catoctin District representative. Rodger “Tom” Seeman as the Leesburg District representative.

Commission on Aging William “Bill” Mahoney as the Algonkian District representative. Theresa Ruddy as the Ashburn District representative. Sheila Kelly as the Blue Ridge District representative. Charlotte Nurge as the Broad Run District representative. Alvin Sowards as the Leesburg District representative.

Community Criminal Justice Board Greg Stone as the Algonkian District representative. Tom Pavelko as the Broad Run District representative. Verne Dickerson as the Catoctin District representative. Ramachandran Kuppuswami as the Dulles District representative.

Commuter Bus Advisory Board Stacie Cayci as the Algonkian District representative. Matt Mansell as the Blue Ridge District representative.

Heritage Commission Childs Burden as the Chairman At-Large representative. William Wilkin as the Ashburn District representative.

Parks, Recreation and Open Space Board Jim Bonfils as the Chairman At-Large representative. James G. Potter as the Algonkian District representative. Rick Stone as the Blue Ridge District representative. Stephen H. Schultz as the Catoctin District representative.

Derek Irelan as the Open Space Designee.

(Supervisor Volpe rescinded James O’Connor, who had been nominated at the 01-03-12 Business Meeting from the Parks, Recreation and Open Space Board.)

Loudoun County Transportation Safety Commission Mary Jane Spence as the Algonkian District representative. Tad Borkowski as the Broad Run District representative. Frank H. Holtz as the Leesburg District representative.

Non-District Specific Representatives:

Agricultural District Advisory Committee Edna Cross Win Bishop

Art Advisory Committee Deborah Morbeto Vicki Curtis Betty Wiley

Courthouse Grounds and Facility Committee Jeremiah M. Lorrig Suzanne Fox Gwen M. Armstrong John A. Saia Robert D. Lynd

Dulles Town Center Community Development Authority Brian Cullen

Facilities Standards Manual Public Review Committee William Fissel Linda Erbs Cody Francis Joe Paciulli Scott Fitzsimmons

Family Services Board Stacey Carey James P. Gavan

Fiscal Impact Committee

Michael Capretti Steven J. Delong Leonard S. Mitchel Sam Adamo Frederick Morrison John E. Bischoff Eric A. Egger Jason Fleetwood Jim Bowman

Housing Advisory Board Michael W. Flannagan

Loudoun Health Council Brian Burton as health-related non-profit representative.

Water Resources Technical Committee Clements T. Berezoski Roy Jacobsen William C. Ray Thomas A. Priscilla Linda Erbs

Northern Virginia Regional Park Authority Daniel Kaseman

(Supervisor Volpe rescinded her nomination for Kenneth B. Scott)

IN RE: (5)REMOVAL OF SIGNS IN THE VDOT RIGHT-OF-WAY

Chairman York moved that the Board of Supervisors direct staff to continue the sign collection program, eliminating the volunteer component, using existing staff resources on one day of each week in areas so designated by the zoning enforcement program manager. Seconded by Supervisor Reid.

Chairman York accepted Supervisor Buona’s friendly amendment that the Board direct staff to work in conjunction with representatives of the Virginia Department of Transportation (VDOT) to promote the Adopt-A-Highway Program and publicize its availability to interested citizens’ groups.

Chairman York did not accept Supervisor Delgaudio’s friendly amendment to include “on a complaint driven basis” language in the motion.

Chairman York’s motion, as amended, passed 8-1, Supervisor Williams voted no.

Board Request:

Chairman York requested that staff and the Transportation and Land Use Committee continue to look at ways of enforcement. He added that the County should take other opportunities available to the County for enforcement to collect fines.

IN RE: (6)ONE LOUDOUN SIGN DEVELOPMENT PLAN/SIDP 2011-0002

Supervisor Williams moved that the Board of Supervisors approve SIDP 2011-0002, One Loudoun – Sign Development Plan dated November 9, 2011, based on the Findings for Approval (Attachment 2) and subject to the Conditions of Approval dated November 9, 2011. Seconded by Supervisor Letourneau. The motion passed 9-0.

Supervisor Williams moved that the Board of Supervisors approve the proposed electronic signs located adjacent to the Route 7 and Loudoun County Parkway frontages as identified in the One Loudoun Sign Development Plan Addendum dated January 2012. Seconded by Supervisor Letourneau.

Vice Chairman Clarke asked that the issue of external electronic signs located on the Route 7 and Loudoun County Parkway frontages be separated from the motion for further discussion.

Supervisor Williams accepted Chairman York’s friendly amendment to include language that states that the electronic signs would not be installed until construction commences on the World Trade Center component of the One Loudoun development.

Supervisor Delgaudio moved that the Board of Supervisors enter into a Committee of the Whole. Seconded by Supervisor Reid. (This motion was withdrawn.)

Vice Chairman Clarke moved a substitute motion that the Board of Supervisors forward the issue of the proposed electronic sign package to the Transportation and Land Use Committee for further discussion on regulations specific to these types of signs being placed outside of developments on highly traveled highways. Seconded by Supervisor Higgins. The motion FAILED 4-5, Supervisors Clarke, Higgins, Reid and Volpe voted yes; Supervisors Buona, Delgaudio, Letourneau, Williams and York voted no.

Voting on Supervisor Williams’ motion regarding electronic signs, as amended by Chairman York’s friendly amendment, passed 9-0.

Chairman York further moved that the Board of Supervisors request the Transportation and Land Use Committee review the issue of electronic message signage and possible standards to be included in the Zoning Ordinance. Seconded by Supervisor Reid. The motion passed 9-0.

IN RE: (7)PHASE II WATERSHED IMPLEMENTATION PLAN

Chairman York moved that the Board of Supervisors send the Department of Conservation and Recreation a letter that generally describes: 1) the County’s existing initiatives that address the required Chesapeake Bay Total Maximum Daily Load; 2) the challenges that prevent the County from committing to many of the Phase I Watershed Implementation Plan requirements, and 3) the County’s intent to evaluate local scenarios and strategies through a public stakeholder process. Seconded by Vice Chairman Clarke. The motion passed 9-0.

IN RE: (8)LOUDOUN COUNTY MEMBERSHIP AGREEMENT WITH THE NORTHERN VIRGINIA TRANSPORTATION COMMISSION (NVTC)

Chairman York moved that the Board of Supervisors support the Northern Virginia Transportation Commission (NVTC) Resolution substantially in the form as shown on Attachment 1, (Attached at the conclusion of these Minutes) for the purpose of initiating negotiations on the terms and conditions of Metrorail service to Route 772 in Loudoun County and subject to future decisions of the Board of Supervisors on whether to continue to participate in the project under the terms of the July 19, 2007, funding agreement with Metropolitan Washington Airports Authority (MWAA) and Fairfax County.

Chairman York further moved that the Board request the Northern Virginia Transportation Commission (NVTC) and the Metropolitan Washington Area Transit Authority (WMATA) to provide sufficient information on the terms and conditions of Metrorail service to Loudoun County within 30 days after the completion of preliminary engineering (100% P.E.) for Phase II of the Dulles Corridor Metrorail Project. Seconded by Supervisor Volpe. The motion passed 7-2, Supervisors Buona, Clarke, Letourneau, Reid, Volpe, Williams and York voted yes and Supervisors Delgaudio and Higgins voted no.

IN RE: (9)BOARD MEMBER INITIATIVE: AMENDMENT TO THE COUNTYWIDE TRANSPORTATION PLAN FOR ROUTE 659

(This motion was initiated by Chairman York.)

Chairman York moved that the Board of Supervisors initiate a Comprehensive Plan Amendment to amend the Revised 2030 Countywide Transportation Plan Map as well as text and figures in Chapter 2, Appendix 1, Appendix 2 and Appendix 3 of the 2010 Countywide Transportation Plan to: 1) reflect the ultimate condition of Northstar Boulevard (also known as Route 659 Relocated) from the Prince William County line to Braddock Road as a six-lane roadway up to a 150-foot right-of-way with additional right-of-way as necessary for turn lanes and bicycle/pedestrian facilities; and 2) reflect the ultimate condition of Belmont Ridge from Croson Lane to Route 7 as a six- lane roadway within a 150-foot right-of-way. Seconded by Supervisor Letourneau. The motion passed 9-0.

IN RE: (10)BOARD MEMBER INITIATIVE: COURTHOUSE GROUNDS

(This item was initiated by Chairman York.)

Chairman York moved that the Board of Supervisors forward the discussion on Courthouse Grounds to the Finance/Government Services and Operations Committee. Seconded by Supervisor Reid.

Chairman York accepted Supervisor Reid’s friendly amendment to temporarily suspend all the unattended displays until the Board of Supervisors completes the review of the Courthouse Grounds issue.

Chairman York’s motion, as amended, passed 9-0.

IN RE: (4)LEGISLATIVE 2012

Chairman York moved that the Board of Supervisors support the motions for the position bills, the Dulles Greenway distance-based pricing issue accompanying letter and Board resolution in Section 1 of the Item and its Addendum respectively as a block vote. Seconded by Supervisor Volpe.

Dulles Greenway Letter: Chairman York accepted Supervisor Williams’ friendly amendment to Chairman York’s motion on the block vote. This amendment adds language to Chairman York’s letter to

Secretary Connaughton on behalf of the Board of Supervisors to request that the Dulles Greenway User Interface Task Force include a locally elected representative among its members and Board support for additional signage at strategic locations along the Dulles Greenway to better inform users of toll rates.

Voting on Chairman York’s motion, as amended, passed 9-0.

Reconsideration of Position with Respect to Keeping the Legislative Position to Support Equal Taxing Authority for Counties:

Supervisor Higgins moved reconsideration of the Board of Supervisors motion to keep the position to support granting counties the same authority that cities and towns have to enact local excise taxes such as meals, admissions, cigarette taxes including enhancement transient occupancy taxes like certain other counties, in an effort to promote revenue diversification. Seconded by Supervisor Delgaudio. The motion passed 6-3, Supervisors Letourneau, Williams and York voted no.

Voting on the Motion that the Board of Supervisors keep the position to support granting counties the same authority that cities and towns have to enact local excise taxes such as meals, admissions, cigarette taxes including enhancement transient occupancy taxes like certain other counties, in an effort to promote revenue diversification FAILED 3-6, Supervisors Letourneau, Williams and York voted yes; Supervisors Buona, Clarke, Delgaudio, Higgins, Reid and Volpe voted no.

As part of the Item #4 and its Addendum, staff provided information on pertinent legislation impacting Loudoun County in separate sections. Section 1 contained those bills in which staff sought a Board position.

SECTION 1: Position Bills and Dulles Greenway Issue

These bills do not fit within one of the Board’s already existing positions. These were a part of the block vote in addition to the Greenway motions, letter and resolution.

ITEM #4:

1. SJ 6 - Constitutional Amendment (First Resolution); Transportation Funds (Black) The Board of Supervisors moved to support SJ6 and similar legislation that if adopted and/or enacted, would maintain and make permanent a separation of transportation funds including the Commonwealth Transportation Fund, Transportation Trust Fund, High Maintenance and Operating Fund and other transportation funds.

2. HB 15 School Calendar (Habeeb) 3. HB 43 Public Schools; Opening of the School Year (Tata) 4. HB 86 School Calendar (Greason) 5. HB 113 School Calendar (J. Morrissey) The Board of Supervisors moved to support HB 15, HB 43, HB 86, and HB 113 and similar legislation that if enacted, would allow local public school divisions such as the Loudoun County Public Schools the flexibility to establish their respective school calendars.

6. Distance-Based Pricing for the Dulles Greenway The Board of Supervisors moved to support Congressman Wolf’s efforts to have the Dulles Greenway study, consider, and implement a distance-based pricing model for the Dulles Greenway.

The Board further moved to approve the draft letter that is Attachment 2 from the Chairman on behalf of the Board of Supervisors to the Secretary of Transportation Connaughton requesting that the Virginia Department of Transportation commission or perform a distance-based pricing study of the Dulles Greenway on behalf of the citizens and businesses of Loudoun County and the Commonwealth

ADDENDUM:

1. Board of Supervisors’ Resolution on Distance-Based Pricing The Board of Supervisors moved to adopt the draft resolution on the proceeding page of this Addendum which requests that VDOT undertake a distance-based pricing model study on the Dulles Greenway; and requests a Virginia General Assembly review the charter authority provided to the Dulles Greenway for

its operation and authority to levy tolls on users of that toll road and further requests that the State Corporation Commission consider placing a cap on the overall toll rate structure.

2. HB 252 (May) Metropolitan Washington Airports Authority; changes in composition. The Board of Supervisors moved to support HB 252, and similar legislation, which if enacted, would change the composition of the MWAA Board to better function for the interests of the Commonwealth of Virginia which contains both airport properties.

3. HB 487 (Ware) Collection by locality of cost of transporting prisoners. The Board of Supervisors moved to support HB 487, and similar legislation, which if enacted, would give all localities by ordinance the ability to charge inmates for the cost of transportation to jail including holding facilities or cells.

SECTION 2: Bills Provided for the Board of Supervisors’ Information Only

These bills and their respective positions fall within the Board’s already adopted positions. These bills were provided to the Board for their information as part of Item #4 and its addendum.

ITEM #4

1. Tax and Revenue

Support - HB 23 (Cole) Sales and use tax revenue dedicated to the Transportation Trust Fund.

Oppose - HB 10 (Cole) BPOL tax; maximum fee and tax rates established - HB 31 (Marshall) Real property tax valuation; property's use restricted by law. - SB 48 (Watkins) Assessment of residential rental properties. - SB 73 (Watkins) Assessment of residential rental properties.

- HB 80 (Orrock) Real property tax; assessment of wetlands. - HB 81 (Orrock) Real property tax; land use valuation. - HB 82 (Orrock) Real property tax; land use.

2. Land Use, Zoning, and Property Maintenance

Support - SB 19 (Stuart) Cash proffers. - SB 36 (Black) Proffered conditions; town of Leesburg.

3. Transportation

Support - HB 155 (Ware) Revenue sharing funds for highways in certain localities. Locally Administered Projects

4. Public Education and School Construction Funding and Administrative Policies

Support - SJ 14 (Marsh) Study; Joint Legislative Audit and Review Commission to study Composite Index of Local Ability to Pay; report.

5. Mandatory Project Labor Agreements (PLA) for State Funding Public Projects

Support - HB 33 (Comstock) Public procurement; agreements with labor organizations. - HB 2 (Marshall) Dulles Metrorail Project. - SB 3 (Black) Dulles Metrorail Project.

6. Eminent Domain Constitutional Amendment

Oppose - HB 5 (Bell) Constitutional amendment (voter referendum); taking or damaging of private property; public use. - HJ 3 (Bell) Constitutional amendment (second resolution); taking or damaging of private property; public use. - SJ 3 (Obenshain) Constitutional amendment (second resolution); taking or damaging of private property; public use.

ADDENDUM

1. Administration of Government

SUPPORT --HB 801 (May) Board of equalization; Loudoun County. (Board of Supervisors’ bill)

2. Land Use and Zoning:

OPPOSE: --HB 170 (Cosgrove) Zoning administrator; decisions reviewed by governing body shall be appealable to circuit court. --HB 383 (Pogge) Zoning; attorney fees. --HB 614 (LeMunyon) Comprehensive plan. Provides that the comprehensive plan shall control the future land use decisions of the governing body. No zoning amendment shall be approved unless it has been determined to be substantially in accord with the adopted comprehensive plan. --HB 625 (LeMunyon) Transportation planning; proposed comprehensive plan in Northern Virginia. --HB 571 (D. Marshall) Extension of sunsets as measures to address housing crisis.

SUPPORT: --HB 326 (Massie) Proffered Conditions. Conditional Zoning (Board of Supervisors’ bill) --HB 539 (Poindexter) Private road maintenance. --HB 728 (Dudenhefer) Transportation impact fees; when amount assessed and imposed. --HB 729 (Dudenhefer) Urban development areas; increases population thresholds to determine applicability of requirements. --HB 731 (Dudenhefer) Performance guarantees; street construction. --HB 794 (Rush) Urban development areas. Makes optional rather than mandatory. --HB 863 (Rust) Zoning; civil penalties constitute liens on real property. --HB 869 (Rust) Urban development areas; Makes optional rather than mandatory. --HB 903 (Minchew) Proffered conditions. Conditional Zoning (Board of Supervisors’ bill)

--HB 910 (Minchew) Cash proffers; Additional Proffer Flexing Authority --SB 36 (Black) Proffered Conditions. Conditional Zoning; Town of Leesburg (language may be modified for entire county) (Board of Supervisors’ bill) --SB 177 (Stuart) Performance guarantees; street construction. --SB 229 (Herring) Zoning; civil penalties constitute liens on real property. --SB 233 (Herring) Proffered conditions. Conditional Zoning (Board of Supervisors’ bill) --SB 291 (Lucas) Urban development areas. Makes incorporation of urban development areas optional rather than mandatory.

3. Energy and Environment

OPPOSE: --HB 1071 (Hugo) Onsite sewage systems.

4. Education

SUPPORT: --HB 254 (Stolle) School calendar; local school boards allowed to set opening of school year. --HB 434 (Tata) School calendar. (these are companions to the same bills as part of Board Item #4)

5. Taxing Authority

OPPOSE: --HB 461 (Byron) Local taxes; interest and penalties. --HB 512 (Purkey) Intangible personal property tax; machinery and tools. --HB 1073 (Hugo) Assessment of residential rental properties.

6. Transportation

OPPOSE: --HB 1068 (Hugo) Real property tax; commercial and industrial property in localities in Northern Virginia. Remove sunset date for reduced C&I property tax for NVTA --HB 827 (Marshall) Transportation districts.

SUPPORT: --HJ 90 Constitutional amendment (first resolution); Transportation Funds. (companion to bill in Item #4) --HB 699 (Filler-Corn) Highway maintenance funds. Minimal Disparity. --HB 898 (Albo) Transportation funding. Governor’s bill. --HB909 (Minchew) Highway maintenance and construction. Protects Transportation Trust Fund from Use of Funds for Transportation Maintenance. --SB 230 (Herring) Administration of local highway projects. (Board of Supervisors’ bill)

7. Elections:

SUPPORT: --HB 259 (Cole) Technical Adjustments Election Districts (Board of Supervisors’ bill) --HB 808 (May) Senate and House of Delegates Districts; technical adjustments in boundaries (Board of Supervisors’ bill)

8. Eminent Domain

OPPOSE: --HB 1035 (Joannou) Eminent domain; Defines lost profits and access.

9. Public Safety

OPPOSE: --HB 650 (Kory) Companion animals; euthanasia.

10. Unfunded Mandates

SUPPORT: --HJ 117 (Dudenhefer) Resolution; unfunded mandates.

As part of Item #4 and its Addendum, staff provided a list of bills in Section 3 of these documents which is pending legislation being actively monitored but did not require Board action.

As part of the Addendum to Item #4, staff provided information pertaining to the Governor’s Task Force for Local Government Mandate Review and its interim report issued on January 16, 2012. Staff is reported that they

were recommendations to gauge their impacts, if any and will be preparing information for the Board’s consideration and approval in the future on this issue.

Staff spoke about proposed reductions to the FY 13 State budget with regard to State Aid for Education and more specifically the cost of competing funds provided to school divisions within Northern Virginia localities including Loudoun County. Staff informed the Board of at least two Loudoun specific budget amendments being sponsored by which seeks to restore these funds (Delegate May and Senator Herring). Other delegations members have signed on to these amendments.

Staff stated that the Loudoun County Public Schools faced an estimated State reduction of $6.05 million for FY 13 (i.e. cost of competing funds) in addition to reductions of $2.17 million and $1.44 million for non-personal cost inflation factors and federal stimulus support respectively which combine total $9.66 million. It was unlikely that the change in the local composite index would completely offset this reduction unless new pupils were counted or revised sales tax revenue estimates.

IN RE: APPOINTMENTS (CONTINUED

Nominations & Confirmations:

Community Criminal Justice Board

Supervisor Reid moved to suspend the rules. (Seconded by Supervisor Delgaudio. The motion passed 9-0.0

Supervisor Reid moved to nominate and confirm Charles L. King to serve on the Community Criminal Justice Board as the Leesburg District representative.

Leesburg Executive Airport

Supervisor Reid moved to suspend the rules. Seconded by Supervisor Delgaudio. The motion passed 9-0.

Supervisor Reid moved to nominate and confirm Dwight Dopilka as non-voting member of the Leesburg Executive Airport. Seconded by Supervisor Delgaudio. The motion passed 9-0.

Ballot Votes:

Loudoun Water Board of Directors The Board of Supervisors voted by ballot on the following nominees:

Johnny Rocca – Received 6 votes. Leonard “Hobie” Mitchel – Received 9 votes. John Whitmore – Received 9 votes.

Chairman York moved that the Board of Supervisors confirm Johnny Rocca, John Whitmore, and Leonard “Hobie” Mitchel. Seconded by Supervisor Letourneau. The motion passed 9-0.

NOMINATIONS:

District and Chairman’s Nominations:

Advisory Commission on Youth

Supervisor Letourneau nominated Randy Foleski to the Advisory Commission on Youth as the Dulles District representative.

Animal Advisory Committee

Supervisor Letourneau nominated Dr. Drew Luce to the Animal Advisory Committee as the Dulles District representative.

Supervisor Higgins nominated Dr. Leslie Sinn to the Animal Advisory Committee as the Catoctin District representative.

Cable and Open Video Systems Commission

Supervisor Williams nominated Dr. Maureen E. Foley to the Cable and Open Video Systems Commission as the Broad Run District representative.

Supervisor Buona nominated John A. Footen to the Cable and Open Video Systems Commission as the Ashburn District representative.

Commission on Aging

Supervisor Delgaudio nominated Louis Luciano, Sr. to the Commission on Aging as the Sterling District representative.

Community Criminal Justice Board

Supervisor Delgaudio nominated Michael Monrroy to the Community Criminal Justice Board as the Sterling District representative.

Vice Chairman Clarke nominated Mark Davis to the Community Criminal Justice Board as the Blue Ridge District representative.

Commuter Bus Advisory Board

Supervisor Higgins nominated Steven Jessberger to the Commuter Bus Advisory Board as the Catoctin District representative.

Supervisor Delgaudio nominated Brenda Baker to the Commuter Bus Advisory Board as the Sterling District representative.

Heritage Commission

Supervisor Higgins nominated Robert Constantino to the Heritage Commission as the Catoctin District representative.

Supervisor Higgins nominated Brown Morton for an at- large position on the Heritage Commission.

Vice Chairman Clarke nominated Mark Ware to the Heritage Commission as the Blue Ridge representative.

Vice Chairman Clarke nominated Amie Ware to the Heritage Commission as the at-large representative.

Parks, Recreation and Open Space Board

Supervisor Delgaudio nominated Robert Grillo to the Parks, Recreation and Open Space Board as the Sterling District representative.

Supervisor Volpe nominated Kenneth B. Scott as an at- large Open Space Designee.

Supervisor Buona nominated Ed Zier to the Parks, Recreation and Open Space Board as the Ashburn District representative.

Supervisor Reid nominated Earl Eck to the Parks, Recreation and Open Space Advisory Board as the Leesburg District representative.

Supervisor Letourneau nominated Kristen B. Reed to the Parks, Recreation and Open Space Advisory Board as the Dulles District representative.

Loudoun County Transportation Safety Commission Supervisor Delgaudio nominated Donald Stephens to the Loudoun County Transportation Safety Commission as the Sterling District representative.

Non-District Specific Representatives:

Agricultural District Advisory Committee Vice Chairman Clarke nominated Luke Wiseman to the Agricultural District Advisory Committee.

Courthouse Grounds and Facility Committee Supervisor Buona nominated John F. Mileo as an at- large appointee to the Courthouse Grounds and Facility Committee.

Supervisor Delgaudio nominated Don Phillips to the Courthouse Grounds and Facility Committee.

Supervisor Delgaudio nominated Sally Mann as an at- large appointee to the Courthouse Grounds and Facility Committee.

Facilities Standards Manual Public Review Committee Supervisor Higgins nominated Kevin Murray to the Facilities Standards Manual Public Review Committee.

Supervisor Ken Reid nominated Jeremy S. Clem to the Facilities Standards Manual Public Review Committee.

Family Services Board

Supervisor Williams nominated Andrea P. Justus to the Family Services Board.

Fiscal Impact Committee Supervisor Higgins nominated Linda Erbs to the Fiscal Impact Committee.

Housing Advisory Board Supervisor Clarke nominated Christine C. Windle to the Housing Advisory Board as an at-large representative.

Supervisor Williams nominated Gregory J. Josephs to the Housing Advisory Board as an at-large representative.

Supervisor Higgins nominated Brent Campbell to the Housing Advisory Board as the at-large representative.

Landfill Special Exception Review Committee Vice Chairman Clarke nominated Mark Rodenburg to the Landfill Special Exception Review Committee as the Blue Ridge District representative.

Loudoun Health Council Supervisor Williams nominated Candace Strother to the Loudoun Health Council as an at-large representative.

Water Resources Technical Committee Vice Chairman Clarke nominated Michael L. Alter to the Water Resources Technical Committee as the Blue Ridge District representative.

Supervisor Higgins nominated Kevin Murray to the Water Resources Technical Committee as the Catoctin District representative.

Citizen Appointments On Regional Boards:

Birmingham Green (Formerly Northern Virginia Health Care Center Commission and District Home Board)

Chairman York nominated Robert Chirles and Dinah Ditton to Birmingham Green (Formerly Northern Virginia Health Care Center Commission and District Home Board).

Other:

Fire and Rescue Commission Clyde M. Buchanan (Nominated at the 01/03/12 meeting) Gus J. Tome (Nominated at the 01/03/12 meeting)

Vice Chairman Clarke nominated Mark Fontaine to the Fire and Rescue Commission as the Blue Ridge District representative.

Northern Virginia Regional Park Authority Supervisor Volpe rescinded Kenneth B. Scott’s nomination from the January 3, 2012 Board meeting.

IN RE: BOARD COMMENTS/DISCLOSURES

Supervisor Williams disclosed the following: on January 5, 2012, he had a meeting with the members of the Ashburn Volunteer Fire Department and their council, Mike Romeo, to view site plans for SPEX 2011-0031; January 9th, met with Bill May and Packie Crown and reviewed their sign plan regarding the One Loudoun Sign Plan; and on January 12th, met with Chris Clemente, Nick Clemente and Maggie Parker, representatives of Comstock Partners.

Supervisor Letourneau had no comments or disclosures to report.

Vice Chairman Clarke disclosed the following: on January 10, 2012, met with Debbie Piland regarding HS8; January 11th met with the Brambleton Group LLC to discuss their development phasing and the associated aspects of their proffer particularly related to the Loudoun County Parkway; January 11th, met with two Prince William County supervisors and one Fairfax County Water Board member regarding transportation and general meet and greet; January 11th, met with Gary VanAlstyne with Lenair and Packie Crown of Bowman Consulting regarding the Goose Creek Preserve on Belmont Ridge that was currently under construction regarding that development; and January 12th, met with Creighton Farms and County staff to discuss the completion of the development specific to their recreational facilities, and on January 17th, met with Pat Dean regarding a zoning issue with the property related to recreation.

Supervisor Buona disclosed the following: on January 5, 2012, he met with Bob Farren and several local banks regarding the Loudoun Hounds financing options; January 9th, met with Bill May and Packie Crown regarding the One Loudoun electronic sign application; and on January 12th, met with Carl Cohen and the

local fire chief regarding the upcoming special exception for the Ashburn Volunteer Fire and Rescue Station.

Supervisor Volpe disclosed the following: also met with Packie Crown and a representative from Lenair about their road frontage on Route 659, and also disclosed a meeting with representatives of the Disability Services Board.

Supervisor Reid announced that he had no disclosures to report. He thanked the Chairman for agreeing to his friendly amendment to temporarily ban the unattended displays at the Courthouse grounds and thanked the volunteers for their efforts who had served on the sign task force. He also thanked the public for speaking regarding HS-8 and thanked those who had applied to the boards and commissions. He announced that the first Joint School Board/Board of Supervisors Committee meeting would be held on February 2, 2012 at 5:00 p.m. in the Board Room and information would be sent out to the members.

Chairman York disclosed the following: on January 12, 2012, had a meeting with Nick and Chris Clemente regarding Loudoun Station and on January 17th, met with Colleen Gillis-Snow and two representatives from Dupont looking at possible development of 360 acres surrounding the Verizon campus with mixed use.

Supervisor Delgaudio stated he had no disclosures or comments to report.

IN RE: ADJOURN

Chairman York adjourned the business meeting.

______CHAIRMAN COUNTY ADMINISTRATOR

______DATE DATE

(These minutes include a summary of the discussions on matters proposed, deliberated or decided at this meeting. For a complete and detailed record of the discussions, please consult the audio recording of the meeting in the County Administrator’s office. In addition, a video webcast for the meeting may be available on the County’s website, www.loudoun.gov/webcast.)

M I N U T E S

LOUDOUN COUNTY BOARD OF SUPERVISORS

FEBRUARY 25, 2012

At a budget public hearing meeting of the Board of Supervisors of Loudoun County, Virginia, held at the Loudoun County Public Schools Administration Building, 21000 Education Court, Ashburn, Virginia on Saturday, February 25, 2012 at 9:00 a.m.

PRESENT: Scott K. York, Chairman Janet Clarke, Vice Chairman Ralph Buona Eugene Delgaudio Geary Higgins Matthew Letourneau Suzanne Volpe Shawn Williams

ABSENT: Ken Reid

IN RE: CALL TO ORDER

Chairman York called the budget hearing to order.

IN RE: ANNOUNCEMENTS

Chairman York announced that the budget worksessions would start on March 1st and requested that Board members forward their questions to County Administration no later than March 1st.

IN RE: PUBLIC INPUT

Julie Borneman explained that she had joined the Master Gardener’s Program in 2010. She stated the program included a very dedicated group of people who had provided over 14,000 volunteer hours and donated more than 2,000 pounds of organic fresh food to Interfaith Relief. She urged the Board of Supervisors to fully fund the Urban Horticulturist position and the Extension Office.

Nancy Nuell, Chairman of the Library Board of Trustees, asked the Board to fully fund the Library Board budget and the enhancement that would allow for the December opening of the Gum Springs Library. She noted that the Library Board of Trustees felt the heavy weight of responsibility for service to the residents of the Loudoun community. She commented on the Library Board’s effective stewardship and management of every taxpayer dollar seriously. She commented on their commitment to continued delivery of remarkable return on investment and estimated that the citizens of Loudoun receive $33.00 in library services such as printed and electronic books, personalized information services, public computer use, medial spaces, and educational programming for adults, public and home schooled children. She added that consistent innovation and optimal use of technologies such as book sorters and self checkout machines and effective management of strategic public/private partnerships. She thanked each Board member for their public service.

Pastor Alfred Archer of Cedar Lane Bible Way Church in Purcellville urged the Board to continue to fund the Department of Health and Substance Abuse Developmental Services.

Tyler Wegmayer is the owner and operator of Wegmayer Farms, a U- pick and wholesale strawberry, raspberry and pumpkin farm outside of Purcellville. He was also President of Loudoun County Farm Bureau which represented over 1200 member families countywide and is Loudoun County’s largest farm organization. He commented on the educational programs and information for traditional farming, horticulture, home gardening, financial counseling and nutrition and food safety education for families. He added that countless Loudoun youth had become better citizens of the communities through the 4-H youth development programs. He urged the Board to fully fund the Master Gardener’s program.

Patricia Sweeney believed that the Virginia Retirement System was a burden to the future of Loudoun. She commented that private industry no longer offered defined benefit retirement plans. She suggested elimination of full-time County staff positions where possible and be replaced with contractors who do not receive benefits. She also suggested replacing full-time positions with temporary contract workers who do not receive benefits in the Loudoun County Public School System. She discussed the possibility of adding temporary classrooms and additions to the existing schools rather than building new schools.

Stephanie Foran read a letter from Dennis Cotter, a resident of Western Loudoun. He stated in his letter that he had become a mental health advocate. He believed that an important aspect was to prevent homelessness among people disabled by mental illnesses. He said that Friends of Loudoun Mental Health had a unique and effective housing program which had been in operation for over 18 years. He requested that the Board restore and possibly increase funding to Friends of Loudoun Mental Health.

Charleen Price read a letter from her son, John. She said John was at work and was unable to attend the meeting. She explained how John was living independently and working part-time. His letter included that he had been diagnosed with schizophrenia at the age of seventeen and had to be hospitalized three times and was on a number of different medications. She said his life was very difficult for many years learning to cope with his illnesses. She stated that he was currently receiving SSDI, had medication that worked, was attending Friendship House and was living on his own. She explained that others could benefit from a new outlook on life and a new spirit and urged the Board to continue to help Friends of Loudoun Mental Health.

Diane Bell is a mental health advocate and a mother of an adult son with schizophrenia. She spoke about the importance of the Friends Homeless Prevention Program, A Place to Call Home, and that it provided $350 rental assistance each month to twenty- three Loudoun residents who are trying to live independently and work towards recovery. She believed that Friends Homeless Prevention Program represented a significant monthly savings to the County, particularly when considering the alternatives. She believed that if “Friends” did not receive adequate funding, it would be likely that the County would see more expensive and less effective interventions in helping people recover and live independently. She added that there were forty-five residents who met the criteria for Friends’ assistance on a waiting list. She added that the $15,000 requested would provide support to approximately ten individuals in Loudoun at a substantial savings to the County.

Mark Phillips is a mental health advocate and is Chief Nursing Officer for Dominion Hospital, a mental health hospital in Falls Church and utilized Loudoun County Mental Health Services. He explained that he had worked with the seriously mental ill for many years. He attested that stable, safe and affordable housing was the cornerstone to a person being able to work on the recovery from mental illness. He commented on the forty-five residents disabled by mental illness who were eligible for

Friend’s services and were on a waiting list. He believed that A Place to Call Home was an effective and efficient program which leveraged County money through the public/private partnership between Friends and the Loudoun County Community Services Board. He noted that Friends was an all volunteer organization with no paid staff. He said that 100% of the regional organization funding supported Loudoun residents in need. He urged the Board’s support of this program.

Lisa Glascow, a resident of Loudoun since 1997, discussed the struggles Loudoun County Public School (LCPS) staff faced every day to meet the needs of the students. She commented on the past four years of salary freezes for teachers and staff and asked when would the best educators be lured to neighboring jurisdictions that offer step increases. She said she was fine with a tax rate of $1.29. She stated Loudoun ranked seventh out of the ten local jurisdictions for cost per pupil while achieving an on time graduation rate of 95.3%, the fifth highest in the state. She added that 93% of the special education students moved on to post-secondary school or employment. She believed that a fifth year of deep school budget cuts would be reckless when the community served by this Board valued education.

Daphne Papageorge stated that she and her husband have been residents of the Ashburn District for seventeen years. She said that she had three children enrolled in Loudoun County Public Schools (LCPS), ages 12, 14 and 17 and two of the three children have special needs. She said she was a special education teacher at Cedar Lane Elementary in Ashburn. She spoke about her son, Will, and explained that his prognosis in the early childhood preschool was not good. She was glad to report that Will would be among the Briar Woods Class of 2012 and would be awarded an advanced studies diploma, is a member of the National Honor Society, plays in the marching band, concert band, and the jazz band at Briar Woods and was selected to participate in the all district band as a percussionist. She said he was also enrolled in Physics, Calculus and AP English and volunteers in elementary schools in the special education classroom. She added that Will is a member of the Loudoun Youth Symphony Orchestra and also plays Loudoun baseball. He has been accepted to attend NOVA Community College with a transfer agreement to attend Virginia Commonwealth University where he hopes to become a pharmacist one day.

Shuchi Sanyal first spoke in Spanish and then in English. She said that she was intelligent, artistic and very talented and

her favorite color was pink and favorite sport was soccer. She said her favorite subjects are English, Art, and Social Studies. She urged the Board to fully fund the Foreign Language in Elementary School (FLES) Program. She thanked her present and past Spanish teachers for teaching her the language.

William Stewart discussed the savings that the energy efficiency efforts afford the County. He explained that the last four years, energy cost savings realized was $2.1 million which had been achieved through the application of rate negotiations, energy conservation coordination, energy audits implementation, utilities coordination, building anomaly discrepancy resolution and rate comparisons. He stated that the County had realized a net positive return of approximately $2.00 for every $1.00 invested, reducing cost to taxpayers with no cuts in services. He said this was a sterling example of doing more with less. He believed that cutting the energy efficiency budget would result in increasing energy costs and higher tax rates imposed upon County taxpayers. He added that the County’s energy programs had attracted statewide and national attention with awards from National Association of Counties, Local Governments for Sustainability, Virginia Municipal League and many others. He urged the Board to fund this program.

Sandy Sullivan is a resident of the Broad Run District and expressed her priorities for the FY13 budget. She stated she was nearing her eighteenth year living in Loudoun and owned her townhouse. She said she was single and supported herself on her salary alone. She asked the Board to carefully consider the input and rationale received throughout the budget process. She urged the Board to fund the safety personnel and their departments, fund the libraries so they could continue to serve all citizens of all ages, and also fund the Loudoun County Public School Board budget.

Scott Stewart spoke in support of fully funding the library budget with the enhancement of opening the Gum Springs Library. He explained the success of Loudoun County libraries and noted that the libraries consume less than 1% of the County budget, and with that have ranked in the top ten for demographic in the country for excellence in libraries across the board because of the programs, early literacy, partnering with schools that create a nurturing environment for math and science, teen centers that keep kids off the street and provide a wholesome and exciting place to be. He said there was a thirsty demand for library services in Loudoun. He urged the Board to approve the enhancement for the opening of the Gum Springs Library.

Nathaniel Brown first spoke in Spanish and then translated in English. He said he was eleven years old and lives in South Riding. He said he was intelligent, nice and athletic and his favorite sport was football and his favorite classes were Science, Physical Education and Music. He added that he planned to take Spanish through middle school and high school and said that FLES gave him a great start.

Shriya Awasthi said she was a junior at Freedom High School in South Riding. She thanked the Board for giving her the opportunity to speak in favor of opening the Gum Springs Library by the end of 2012. She explained that her family previously lived in Centreville where the public library was minutes away from her house. She said when her family moved to South Riding in 2004, she was disappointed to find that there was no library in close vicinity. She added that the opening of the new library would allow students a place to meet friends and learn. She urged the Board to support the opening of the Gum Springs Library.

Gem Bingol, a resident of Leesburg, said she works for the Piedmont Environmental Council. She asked the Board to maintain the following positions and programs: urban horticulture, water resource management, environmental review and energy management because they all provide efficiencies that meet important community goals and needs. She focused her comments on the water resource management position and stated that this position would provide stormwater and erosion/sediment control law implementation expertise. She explained that without the staff available to manage the ground water program and data, the ground water program would not have the manpower to continue. She urged the Board to consider these important resources during the budget discussions.

Kathryn Rice is a Leesburg resident and spoke regarding the County being fiscally responsible. She asked that the Board go to Richmond and ask for real reform. She commented on the taxes being paid by the local residents and noted that if the localities could keep the taxes it would provide Loudoun citizens a much greater service. She stated that she appreciated the Board’s service.

Julie Hauer lives in the Broad Run District and spoke regarding the school budget and the tax rate. She said she was a conservative Republican and had a Masters Degree in Government from the University of Virginia where she wrote her thesis on

politics of education funding. She noted that she attended high school in New Jersey which was rated a top school in the state at that time, but now the school was currently rated 297 out of 322 in the state. She said Loudoun County was a great place to live, but if the school system was not adequately funded, the housing values would drop. She discussed the issue of overcrowding in the classroom and believed that the students were not getting the attention they need and deserve. She asked the Board to raise her taxes.

Edna Naim, a resident of South Riding, explained that she had three children in Loudoun County Public Schools. She had been happy with the curriculum and the results she saw in her children. She believed that a good education was paramount to the future of the children. She said that prior to moving to Loudoun, she researched and studied Loudoun County Public Schools. She commented on the School Board reducing the FLES program in the schools and stressed the importance of maintaining this program. She urged the Board to reconsider the cutbacks made by the School Board and reinstate the FLES program.

Safya Naim first spoke in Spanish and then translated in English. She said she was eleven years old, lives in South Riding, Virginia and is tall, intelligent and artistic. She added that her favorite color was yellow, her favorite sport was volleyball, and favorite subjects were English, Spanish and Art. She commented on her family and discussed the benefits of her attending the FLES program. She urged the Board to not cut the FLES program from the schools.

Lesli McGrath, a resident of Loudoun County for twenty years, said she currently resides in the Dulles District. She had two children in the school system and stated she was not an employee of the school system or the County government. She spoke in favor of funding the public schools, libraries, human services and also fairly compensating the school employees and County government employees. She commented on the increase in the schools and need for more schools, increase in staffing and programs in the schools, which would take money. She believed that the children of Loudoun County should not be the ones asked to make these sacrifices. She said children were the future and have one childhood and one chance at receiving an excellent education. She supported the $1.29 tax rate to cover these necessary services.

Simmi Mangat, a student at Horizon Elementary School, said she was in the fifth grade and loved the FLES program. She noted that her brother was in the first grade and was sad that he would not get the opportunity to learn FLES. She commented on math problems in Spanish in preparation of the Standard of Learning tests.

Hailey Hollerbach discussed the FLES program and asked the Board to not cut the program. She spoke about her community in Spanish.

Madison Fox is a sophomore at Stone Bridge High School and also a member of the Ashburn Library Advisory Board. She advocated for the Gum Springs Library in South Riding. She said she loved the library and discussed the benefits of a library. She believed the Gum Spring Library would be an excellent addition to Loudoun County and would be a good investment for the future. She urged the Board to consider funding for the Gum Springs Library.

Keri Schoenbrun, a resident of the Broad Run District, spoke in support of education and was fine with a tax rate of $1.29. She asked the Board to revisit the budget that was proposed by the superintendent. She said she expected a superior education for her children and nothing less. She stated she would rather leave Loudoun than send her children to receive a subpar education. She recognized that special education was a large line item that helped a small number of students. She has a son with Autism and discussed the early intervention services provided by Loudoun County Public Schools (LCPS) and was certain that those interventions saved Loudoun County twelve years of expensive resource intensive self-contained classroom. She urged the Board of Supervisors to support education.

Colleen Brasselle said that she and her husband had lived in Loudoun County for over twenty years. She explained that she had three children in Loudoun County Public Schools (LCPS)and actively supported the schools’ budget request over the years. She said that her experience this past year had caused her to doubt if the school administration had the children’s best interest at heart. She discussed the Leesburg attendance boundary process last fall, and commented that the use of her tax dollars promoted the administration’s agenda rather than what was best for the students. She stated that the expenditure was approved to build an elementary school in Leesburg to relieve overcrowding yet the adopted zoning would leave schools overcrowded and communities would be bussed past four schools to

get to a school. She added that the tax dollars were being spent by LCPS to run public relation campaigns and hire lawyers to fight the parents. She commented on the lack of accountability and lack of transparency and that over $800 million tax dollars are spent each year. She stated it was time that the citizens demand full accounting of the LCPS expenditures and request a zero based bottom up budget with each line justified. She applauded the new school board for asking the tough budget questions. She urged the Board to not raise her taxes and to support the new school board’s effort by holding the line on Dr. Hatrick’s budget and requesting transparency on how the tax dollars are spent.

Jodi Folta, an Ashburn resident, lives with her husband and three children. She stated that she wanted her community and the public schools to remain an enticing high quality place to live and learn. She said she volunteers in the schools and serves on the Special Education Advisory Committee at Loudoun County Public Schools (LCPS) and was involved in the recent school budget adoption process. She believed it was critical to provide a high quality education and school system to continue Loudoun’s attractive market for businesses and home buyers. She asked the Board to protect the current investment in property values and do the best for the schools by setting the tax rate at the advertised $1.29.

Rachel Olia stated her support of the FLES program in the elementary schools. She said she had a third and fifth grader who were in FLES. She explained that she and her husband grew up speaking multiple languages and we decided it was important for their children to acquire Spanish as a second language. She spoke regarding her children’s extracurricular Spanish activities, but stated that their motivation came from school. She said her children were excited about learning and enjoy Foreign Language in Elementary School (FLES) Program. She urged the Board to reconsider the FLES cuts.

Erin Olia spoke in Spanish and then translated in English. She said she enjoyed FLES because it had helped her to learn another language. She stated that she believed it was important to speak another language to be able to travel and communicate in the Spanish speaking countries and to get some jobs requiring the language.

Deana Czaban is a resident of the Blue Ridge District and spoke her support of the Loudoun County Public Schools’ (LCPS) Proposed Budget. She expressed concern that LCPS would have the

funding necessary to effectively meet the needs of all the students. She is a mother of a student with a disability who participates in the general education setting during most of her school day. She commented on the increase in the number of students in the County. She was concerned about the class size and the district’s ability to attract and retain highly qualified teachers. She asked how long could Loudoun maintain a stellar school system when funding did not meet the needs of the students. She stated her support of the $1.29 tax rate.

Augusta Estrada stated his support of the foreign education language system in the County. He said he is employed by a large national nonprofit organization and manages budgets and understands the implications and decisions that have to be made. He discussed his travels to foreign countries and had seen that the main key to these foreign countries’ education system was to make sure that their children learn the language of English because it was the language of the economic world superpower of the United States. He commented on the importance of children learning foreign language in Loudoun County. He urged the Board to support the foreign language education system in Loudoun.

Lauran Huyck lives in the Ashburn District and has three children who have special needs. She discussed the benefits that her children receive from the Loudoun County Special Education Program. She asked that the Board to fully fund the school budget as adopted.

Luisa Quintero spoke regarding the Foreign Language in Elementary School (FLES) program and the benefits of the program. She stated by supporting the cut to FLES, the Board was ending the District’s commitment to providing a cutting edge education to the children. She explained that Loudoun County Public Schools had cut the budget by $11 million. She added that cuts which affect children’s education should be the last option. She said that schools need an adequate budget to education the children and not properly funding schools and cutting the foreign language programs in the elementary schools places the students at a disadvantage compared to children in neighboring counties. She noted that having the best school system attracts families and businesses and adds revenue to the County. She urged the Board to help Loudoun County Public Schools (LCPS) remain competitive with surrounding jurisdictions.

Ariel Beltran is a sixth grader at Mercer Middle School. She said she had been taking Spanish since the first grade and could

not understand why the Board was taking away Spanish. She added that taking away Spanish was like taking away Physical Education for some kids. She discussed the importance of being bilingual and the need to keep the FLES program.

Lucille Shoop is a Foreign Language in Elementary School (FLES) teacher at Loudoun County Public Schools (LCPS). She discussed the importance of saving the FLES program and that with proper funding the program could offer a unique learning opportunity for the children. She explained that cutting programs would push Loudoun further behind the rest of the world. She referred to an online petition that currently has over 750 signatures asking for FLES to be reinstated at all grade levels in Loudoun County Public Schools. She urged the Board to fully the school budget presented by Dr. Hatrick.

John McIntire lives in Ashburn and thanked the Board for their service. He asked the Board to be fiscally responsible and cut the budget across the board including the school district which was out of control. He asked the Board to increase the funding for the debt service for the massive billion dollar debt that the County had.

Seraphim Yoho represented Potomac Elementary School and is a third grader. She said the children’s education was more precious than any gem. She explained that taking away language and multi-culturism, America’s dream would be crushed. She stated she had learned so much in Spanish class including the culture. She added that taking away language class would crush her dreams as well as the dreams of my others. She urged the Board to reconsider the FLES program.

Derek Farrey stated he grew up in Loudoun County and was a graduate of Loudoun Public Schools (LCPS). He works within the school system and asked that the Board fully fund the LCPS budget. He said he supported the $1.29 tax rate.

Mariana Gonzalez spoke in Spanish and then translated in English. She said she attended Horizon Elementary School. She asked why the Board of Supervisors would cut the FLES program. She spoke regarding foreign language studies which suggested that foreign language should be taught to children as early as possible because it promoted cognitive development. She urged the Board to consider funding the FLES program.

Meghann Donohue from Purcellville is a mother and asked that the Board fully fund the budgets as proposed. She said it was

important to maintain quality of the programs offered in the County. She believed that cutting the budget could be shortsighted.

Chairman York clarified the budget process and stated that the Board of Supervisors provides funding to the Loudoun County Public Schools and LCPS decides on where to spend the funds.

IN RE: ADJOURNED

Chairman York adjourned the Budget Public Hearing.

______CHAIRMAN COUNTY ADMINISTRATOR

______DATE DATE

BOARD OF SUPERVISORS TRANSPORTATION AND LAND USE COMMITTEE Committee Members: Suzanne Volpe, Chair ~ Janet Clarke ~ Eugene Delgaudio ~ Geary Higgins ~ Matthew Letourneau

MEETING SUMMARY March 16, 2012

1. Route 7 Safety Improvements/Sterling Area (Information) Election Districts: Algonkian and Sterling Staff Contacts: Jim Rauch & Lewis Rauch, Construction & Waste Management

Lewis Rauch, Office of Construction & Waste Management, presented a status update of the Route 7, Sterling Area, Safety Improvements project. He reported that the project was on schedule and that the five (5) bids received were all consistent with one another in price, but each were over budget as expected. He stated that his department would be working with the Office of Transportation in determining the correct formulation and appropriations for going to the Finance and Government Services Operations (FGSO) Committee for discussion. He explained that the final details were being worked out regarding the on-going permitting process as well as the required easements in order to move forward. He concluded that the remainder of the schedule included completing discussions for contractor determination; working through remaining budget issues in preparation for a presentation to the FGSO Committee; moving forward to the full Board on April 17, 2012 for recommendation for approval; and then award of the contract.

Chairman Volpe made a recommendation that residents who will be affected by the improvement be contacted through their Home Owners Associations (HOA) and other means of community outreach before the improvements begin.

Mr. Rauch explained that his department had already begun outreach through the County’s Office of Public Affairs and Communications and at least one HOA outreach meeting had been scheduled and that additional meetings were being scheduled to cover all residents of the affected areas.

2. Transportation Needs of Individuals with Disabilities (Information) Election District: Countywide Staff Contacts: Candy deButts, Julie Grandfield & Catherine Motivans, County Administration

Julie Grandfield, Office of the County Administrator, introduced Mr. Frank Lombardi, Chair and Mr. Thomas Wlodkowski, Vice Chair of the Disabilities Services Board and gave a brief presentation regarding the background of the Transportation Needs of Individuals with Disabilities Initiative.

Catherin Motivans, Office of the County Administrator, shared the results of surveys conducted by the Transportation Needs Assessment for People with Disabilities Work

Group (Work Group), to include the Department of Family Services and Virginia Regional Transit (VRT).

Mrs. Grandfield summarized the results of the surveys by stating that there was a clear need for additional weekend and evening, door-to-door, and on-demand services. She explained that the data received was being used to prepare a scope of service for professional assessment to ensure appropriate use of money. She continued to explain that the assessment would be focused on on-demand services currently provided by VRT and to identify gaps and needs that weren’t being met. The assessment would also include a look at limited deviations for existing fixed routes, particularly during evening and weekend hours; current bus stops in terms of location and accessibility; and other recommended services that might include a taxi voucher or personal assistance programs. She stated that the Work Group would be seeking a firm with experience in both transportation and accessibility. She also noted that funds for this project were from FY12 unallocated funds.

Mr. Wlodkowski stated that VRT had two (2) distinct services: (1) a fixed-route service that assumed someone could get to a bus stop and that the stop itself was conducive to someone with a disability; and (2) a curb-to-curb service that begins at 7:00 a.m. and ends at 7:00 p.m. He recommended looking at VRT services as a whole and not just fixed routes and stated that these services were not conducive to individuals with disabilities who need the ability to participate in social activities and to perform their day-to-day activities that include weekends and evenings.

Supervisor Clarke recommended that the Work Group look into having VRT pilot an on- demand service. She asked that representatives of VRT be invited to a Transportation and Land Use Committee Meeting to participate in further discussion of options.

3. Use of Eminent Domain for Acquisition of Road Frontage on Which to Improve Waxpool Road (Action) Election District: Broad Run Staff Contact: John Carlton, Office of the County Attorney Charles Yudd, Office of the County Administrator

John Carlton, Office of the County Attorney, stated that staff recommended that the Transportation and Land Use Committee make a recommendation to the Board that an ordinance be enacted to use eminent domain to improve a small section of Waxpool Road in the Broad Run District and the right-of-way is needed to construct a turn lane. He explained that the Developer tried to work with the Home Owners Association (HOA) to acquire the property; however, wasn’t able to due to the structure of the HOA and requirements set forth by the lenders of the Unit Owners. Therefore, the Developer turned to the County as a result of the existing proffer language to exercise eminent domain proceedings.

The Committee questioned what the process had been for working with the Parkside Community and any outreach efforts taken to inform residents.

Bryan Condie, Fairfield Residential, explained that his company had worked with Parkside Community and their HOA Board for approximately five (5) years through the zoning process and had reached agreement on the right-of-way dedication in November, 2010. He stated that once the dedication plat had been approved by the County in May, 2010, it was determined that the HOA Board could not sign without 51 percent of owners’ signatures. The HOA Board advised his company to pursue eminent domain proceedings, providing them with a permission letter and e-mails with an agreement for easements in an attempt to begin work; however, the Virginia Department of Transportation would not allow work to begin until the right-of-way was acquired.

Supervisor Letourneau moved that the Transportation and Land Use Committee recommend that the Board of Supervisors enact an ordinance authorizing the use of eminent domain to acquire a portion of the property designated as MCPI 119-30-0343 and MCPI 119-30-2540, owned by Unit Owner Association of Parkside at Ashburn, Condominium. Said acquisition shall be for the public purpose of road development of Waxpool Road (Route 625). Prior to any action being taken by the County, the Developer must enter into a written agreement, satisfactory in form and content to the County Attorney, to fund all costs and expenses of acquisition. It is provided further, that prior to the filing of any litigation by the County Attorney, he shall make a good faith attempt to purchase the property and any related easements from the Owners at a fair market price through negotiation. Seconded by Supervisor Clarke. The motion passed 3- 1-1, Supervisor Higgins voted no, Supervisor Delgaudio absent for the vote.

January 3, 2012

VIA EMAIL

Mr. Charles D. Acker Project Manager Loudoun County Office of Transportation Services 1 Harrison Street, S.E. Fourth Floor Leesburg, Virginia 20175

Re: Traffic Signal Warrant Study Proposal Northstar Boulevard (Route 659 Relocated) and Ryan Road (Route 772) Loudoun County Traffic Signal Design Services QQ-01509

Dear Mr. Acker:

Wells + Associates, Inc. is pleased to submit this proposal to prepare a Traffic Signal Warrant Study for the Northstar Boulevard (Route 659 Relocated) and Ryan Road (Route 772) intersection located within the Brambleton Community in Loudoun County, Virginia. The warrant study will be based on existing field counts and future near term traffic forecasts (if required) in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) guidelines, Chapter 4C of the 2009 Edition with latest updates. Specifically, the future forecasts may include nearby development projects within Brambleton.

The following sections outline our proposed scope of services, schedule, and fee.

Scope of Services

A. Background Information

1. Assemble relevant development activity and traffic information to develop near term forecasts for the intersection. Wells + Associates completed many of the studies completed in the Brambleton area and will utilize this

5 Wirt Street SW, Suite 202  Leesburg, Virginia 20175  703 /443-1442  Fax: 703 /443-1225

information as may be required. In addition, a warrant study completed by Wells + Associates in 2007 for this intersection will be used to “update” the data and analysis.

2. Review background information as they relate to the subject intersection.

3. Review and identify nearby traffic signal locations, existing or proposed.

B. Data Collection

1. Perform a field inventory of existing roadway and intersection geometrics, traffic controls, area development(s), and speed limits noting opportunities and/or constraints.

2. Conduct a turning movement count at the subject intersection for a 14-hour period on a typical day (6:00AM to 8:00PM). Traffic counts will include any pedestrian activity.

4. Request from the Virginia Department of Transportation (VDOT) and Loudoun County Sheriff’s Office existing accident data reported within the vicinity of the intersection for a recent 3 to 5 year period.

C. Warrant Analysis

1. Evaluate the eight traffic signal warrants as outlined in the MUTCD guidelines as identified above. If required, forecast near term (within two years) traffic conditions for each of the 14-hours studied based on collected traffic studies completed in the study area and standard diurnal rates by use, if appropriate.

2. Provide a discussion that addresses access management with regard to other traffic signals in the area either existing, scheduled to be constructed, and/or proffered.

3. Evaluate turn lane queue lengths to determine if those provided or proposed will be adequate under signal control.

4. Determine whether a new traffic signal is warranted at the subject intersection.

2 D. Documentation

Document the results of the analysis in a detailed Traffic Signal Warrant Study that will be suitable for submission to Loudoun County and VDOT. A draft study will be provided for review and comment, prior to submittal. Following submittal to VDOT, necessary comments will be addressed and revisions by Wells + Associates will be completed for VDOT final response. Up to two (2) revisions to the study are assumed with this proposal.

E. Meetings and Work Sessions

Throughout the duration of this project, we will be available for meetings, presentations, and/or work sessions. For this assignment, one (1) meeting is anticipated to discuss/report the results of the study. Additional meetings will be attended at your direction and billed on an hourly basis at our current hourly rates.

Schedule

We are prepared to begin work immediately upon receipt of a task order. We propose to complete a draft study as outlined above within four (4) to six (6) weeks of completing the traffic counts. Revisions and responses to agency comments will be completed within two (2) weeks of receipt comments. This schedule may be modified as mutually agreeable based on overall project schedule requirements.

Task Order Cost Proposal

We propose to undertake the work outlined above on a lump sum basis in accordance with our master agreement. The cost proposal per task is provided as follows:

Task Fee

A. Background Information $ 707 B. Data Collection $ 1,695 C. Warrant Analysis $ 3,571 D. Documentation $ 1,404 E. Meetings (1) $ 444 Total Cost $ 7,821

3 The fee shown is based on estimated hours to perform the assignment outlined above and fixed hourly rates contained in the master agreement. A breakdown of the hours by staff member and rate are shown below.

Thank you for requesting this proposal. We look forward to your favorable review and the opportunity to work with you on this important project.

Sincerely,

Christopher Turnbull Principal Associate

Attachment: Table 1 - Cost Proposal Hours & Rates

MASTER AGREEMENT HOURLY BILLING RATES FOR INDIVIDUAL STAFF TIME Effective October, 2011

Principal ...... $242.58 Project Manager...... $129.03 Engineer 1 ...... $ 92.90 Engineer 2 ...... $ 77.42 Engineer 3 ...... $ 51.61 Technician 1 ...... $ 71.86 Technician 2 ...... $ 46.45 Administrative Assistant ...... $ 46.45

4 Table 1 Loudoun County Traffic Design Services Task Order Cost Proposal - Northstar Boulevard and Ryan Road Signal Warrant Study

Person Person Rate Task Category ($/Hour) A B C D E Total

Staff Hours Project Manager Chris Turnbull 129.03$ 2.0 1.0 12.0 4.0 2.0 21.0 Engineer 1 Chris Kabatt 92.90$ 1.0 1.0 2.0 2.0 2.0 8.0 Engineer 1 Larry Sefcik (QC) 92.90$ - - 2.0 2.0 - 4.0 Engineer 2 Nathan George 77.42$ ------Engineer 3 James See 51.61$ 6.0 3.0 32.0 10.0 - 51.0 Technician 1 Agan Husadzinovic 71.86$ - 8.0 - - - 8.0 Techician 2 Counters 46.45$ - 16.0 - - - 16.0 Admin Staff Susie Anderson 46.45$ 1.0 - - - - 1.0 Total Hours 10.0 29.0 48.0 18.0 4.0 109.0 Fee $ 707 $ 1,695 $ 3,571 $ 1,404 $ 444 $ 7,821

Wells+Associates, Inc 1/3/2012 Leesburg, Virginia Northstar Signal Warrant Task Order 12.15.11

March 13, 2012

VIA EMAIL

Mr. Chris Glassmoyer Transportation Program Manager Loudoun County Office of Transportation Services 1 Harrison Street, S.E. Fourth Floor Leesburg, Virginia 20175

Re: Riverside Parkway Traffic Review Proposal Loudoun County Traffic Signal Design Services QQ-01509

Dear Mr. Glassmoyer:

Wells + Associates is pleased to submit this scope of work to provided additional traffic data collection and analysis services for the Riverside Parkway project.

We understand an update to traffic counts and analyses completed last spring are being requested by the Virginia Department of Transportation (VDOT) as a result of expected travel patterns changes in the area due to the opening of Battlefield Parkway in the Town of Leesburg. To review and document any changes in travel patterns and to update the analysis, new AM and PM peak hour turning movement counts are proposed for two (2) of the four (4) previously study intersections. It is anticipated the other two study locations count information can be updated using newer counts. The traffic counts will be completed on a typical weekday.

The following section outlines our proposed scope of services, schedule, and fee.

Scope of Services

A. Data Collection

1. Conduct weekday AM (6:00 to 9:00) and PM (4:00 to 7:00) peak hour vehicle turning movement counts at the following intersections:

210 Wirt Street SW, Suite 201  Leesburg, Virginia 20175  703 /443-1442  Fax: 703 /443-1225

i. River Creek Parkway/Riverside Parkway ii. Riverside Parkway/ Potomac Station Drive

2. Compile and summarize traffic count data. Update traffic volumes for Riverside Parkway/Silverwood Terrace and Riverside Parkway/Upper Meadow Drive-Kingsport Drive.

3. Update the traffic analysis completed for the study intersections (capacity, queue, and turn lane warrants).

4. Document the results of the data collection and analysis in a brief technical memorandum suitable for submission to VDOT for review and acceptance.

5. Attend a meeting with County staff at VDOT to discuss the results of the traffic analysis.

Schedule

We propose to begin work immediately upon receipt of a notice to proceed. We propose to complete the work outlined above within two (2) to three (3) weeks.

Fee

We propose to complete the outlined services for a lump sum fee of $2,500 consistent with our master agreement with the County (QQ-01509). The fee shown is based on estimated hours to perform the assignment outlined above. A breakdown of the hours by staff member and rate are attached.

Thank you for requesting this proposal. We look forward to your favorable review and the opportunity to continue our work with you on this important project.

Christopher Turnbull Principal Associate

Attachment: Cost Proposal Hours and Rates

Table 1 Loudoun County Traffic Design Services Task Order Cost Proposal - Riverside Parkway Traffic Counts

Person Person Rate Task Category ($/Hour) Data Collection Analysis Document Meeting Total

Staff Hours Project Manager Chris Turnbull $ 129.03 0.5 1.5 1.0 2.0 5.0 Engineer 2 James See $ 77.42 0.5 5.5 1.5 - 7.5 Technician 1 Agan Husadzinovic$ 71.86 4.0 - - - 4.0 Techician 2 Counters $ 30 32.0 - - - 32.0 Total Hours 37.0 7.0 2.5 2.0 48.5 Fee $ 1,351 $ 619 $ 245 $ 258 $ 2,473 Expenses Est. $ 27 Total $ 2,500

Adjusted lower from that shown in original contract for this task.

Wells+Associates, Inc 3/13/2012 Leesburg, Virginia Riverside Count Task Order 2.4.11