ADMINISTRATIVE ITEMS REPORT April 3, 2012 ____________________________________________________ #14. ACTION ITEMS a. Budget Adjustments b. Board of Supervisors Minutes c. Deeds for Approval d. Request for traffic signal funding at the intersection of Northstar Boulevard and Ryan Road e. Request to transfer funding for a new traffic signal at the intersection of Loudoun Center Place and Sycolin Road f. Request to transfer funding to update a traffic signal warrant study for the intersection of Gloucester Parkway and Marblehead Drive g. Request for traffic calming measures in the neighborhood of Silcott Meadows h. Request for traffic calming measures – Village of Waxpool i. Request to transfer funding to update a traffic data collection study for the Riverside Parkway project j. Timeline Extension for CMPT 2010-0013 Loudoun County Public Schools Bus Parking lot (at Lovettsville Fire and Rescue Station) k. Recommendation of Dwight Stonerook to the Affordable Dwelling Unit Advisory Board (ADUAB) as the Town of Leesburg representative l. Suspension of review and withdrawal of CMPT 2010-0006 and SPEX 2010-0011, Franklin Park – Park and Ride Lot Date of Meeting: April 3, 2012 a. BUDGET ADJUSTMENTS Staff Contact: Mark Adams, Chief Financial Officer, Management & Financial Services Recommendation: Staff recommends that the Board of Supervisors approve the budget adjustments below as stated. BA-122670 Estimates and transfers $2,072,080 This budget adjustment transfers from the Capital Fund to the Local $2,072,080 in remaining balance from the Gasoline Tax Fund. Sycolin Road project in the Capital Fund to the Principal Interest and Holding account in the Local Gasoline Tax Fund. BA-122798 Estimates and appropriates $50,494 This budget adjustment estimates and in the Department of Mental appropriates $50,494 in state revenue for Health, Substance Abuse and client support and the PATH Program in Developmental Services. the Department of Mental Health, Substance Abuse and Developmental Services. BA-122843 Estimates and transfers $2,500 This budget adjustment transfers $2,500 from the Local Gasoline Tax Fund from the Traffic Signal Contingency to the Capital Fund. account in the Local Gasoline Tax Fund to the Capital Fund for the Riverside Parkway project to cover traffic signal design expenses. BA-122913 Appropriates General Fund balance This budget adjustment appropriates of $31,787 in the Board of $31,787 in the Board of Supervisors to Supervisors. fund the KPMG external audit contract associated with the ARRA stimulus grant audit program. BA-122924 Transfers $44,413 from the This budget adjustment transfers $44,413 Litigation Contingency Fund to the from the Litigation Contingency Fund to County Administrator's office. the County Administrator's office to cover litigation expenses incurred for County representation and other legal matters. FY 2012 S ummary F iscal I mpact: Budget adjustments presented for the Board’s consideration increases the General Fund revenue budget of $1,063,536,456 by $50,494 to $1,063,586,950 and increases the General Fund expenditures budget of $408,156,481 by $82,281 to $408,238,762. There is a decrease of $31,787 in the General Fund balance. CONTINGENCY BALANCE Transfer on Current Prior Balance 04/03/2012 Balance Litigation $541,729 $44,413 $497,316 Motion: I move that the Board of Supervisors (1) approve the FY 2012 budget adjustments as set out in the April 3, 2012 Administrative Items Report, (2) recognize an increase in revenue in the amount of $50,494 in the General Fund for FY 2012, and (3) make an increase in FY 2012 appropriations of $82,281 in the General Fund. Date of Meeting: April 3, 2012 #b. Board of Supervisors’ Minutes ______________________________________________________________________________ The January 17, 2012 Board Business Meeting Minutes and the February 25, 2012 Budget Public Hearing Minutes are before the Board for approval. MOTION: I move that the Board of Supervisors approve the January 17, 2012 Board Business Meeting Minutes and the February 25, 2012 Budget Public Hearing Minutes. The following Committee Summary is included in the Board’s Packet: Transportation and Land Use Committee Meeting Summary- March 16, 2012 Staff Contact: Jeanette Gilbert, County Administration Attachments: Minutes / Summaries Date of Meeting: April 3, 2012 (C) DEEDS FOR APPROVAL STAFF CONTACTS: Building and Development: Terrance D. Wharton, Director Building and Development: William M. Himel, Planner Office of County Attorney: Ronald J. Brown, Assistant County Attorney ______________________________________________________________________________ BACKGROUND: 1. ESMT 2009-0044 Deed of Dedication and Easement dedicating right-of-way and Westerly Parcel E, Route creating a temporary construction easement along Augusta Drive 7 Safety Improvement as part of the Route 7 Safety Improvement Project, as depicted Project on the associated plat, pending approval as to legal form by the Office of County Attorney [J. Harlow]. 2. ESMT 2012-0001 Deed of Easement creating a temporary grading and construction Route 7 Traffic Flow easement along Potomac View Road, as depicted on the Improvements associated plat, pending approval as to legal form by the Office of County Attorney [D. Shores]. 3. n/a Deed of Lease and Lease Agreement: The Loudoun County Moorefield Station Public Board of Supervisors is the owner of a certain parcel, PIN 120- Use Site [see Special 17-0779, containing approximately 81.8 acres, known as the Exception plat (SPEX Moorefield Station Public Use site which contains a school site 2010-0016) Page 6 of 8, of approximately 19.4 acres. The Board of Supervisors is dated 07/12/2010 last leasing to the Loudoun County School Board this School Site for revised 02/01/2011] a period of 60 years from the Commencement Date (“Term”). The School Board shall have the right, at its option, to extend the Term for one (1) additional period of 30 years if the Lease is still in effect at the end of 60 years. Received final documents March 15, 2012 from counsel for School Board, William Chapman [T. Dunlap]. 4. ESMT 2011-0051 Deed of Easement creating a variable width storm drain Davison-Storm Drain easement, as depicted on the associated plat. Approved as to legal form by the Office of County Attorney on March 14, 2012 [R. Perdue]. 5. SBRD-2011-0033 Cash Contribution Agreement (non-proffered VDOT road) in the Meadows Phase A amount of $121,121.04, pro-rated and paid prior to issuance of each zoning permit for Lots 1-15 and 58-64. Approved as to legal form by the Office of County Attorney on March 15, 2012 [J. Harlow]. 6. ESMT-2011-0045 Deed of Open Space Easement and Vacation of Open Space Kincora Lot 1A & 3A creating and vacating open space easement, as depicted on the associated plat, pending approval as to form by the Office of County Attorney [V. Bynoe]. DRAFT MOTION: I move that the Board of Supervisors approve the aforementioned deeds as presented Date of Meeting: April 3, 2012 d. Request for traffic signal funding at the intersection of Northstar Boulevard and Ryan Road STAFF CONTACTS: Chris Glassmoyer, Office of Transportation Services Andrew Beacher, Director, Office of Transportation Service BACKGROUND: The Office of Transportation Services recently received several requests to find a solution to traffic issues at the intersection of Northstar Boulevard and Ryan Road, west of Brambleton. As a result of recent upgrades to Ryan Road, from the western edge of Brambleton to Loudoun County Parkway, this area is experiencing increased traffic congestion. The opening of Northstar Boulevard, from its intersection with Belmont Ridge Road, through the Ryan Road intersection, to Creighton Road, has contributed to this increase in traffic. Although Northstar Boulevard provides congestion relief for Belmont Ridge Road, within Brambleton, motorists are experiencing excessive delays at the intersection of Northstar Boulevard and Ryan Road. This situation was anticipated during the Brambleton rezoning and a proffer contribution for a signal was requested. The developer has made the contribution and the current value, with interest, is $129,121. It is important to point out this proffer does not permit any expenditures toward the signal until VDOT concurs the intersection justifies (warrants) a signal. OTS staff has evaluated the intersection and, in our professional judgment, finds this location is likely to warrant a signal. The Office of Transportation Services requests that the Board authorize funding for this signal from the Traffic Signal Contingency Fund, within the Gas Tax Fund, along with the developer’s proffer contribution. These funds are to be used to perform a traffic signal warrant study, design, and install a traffic signal at the Northstar Boulevard and Ryan Road intersection (if warranted). FISCAL IMPACT: The current estimated cost to warrant, design and install a signal for a 4 lane by 4 lane intersection with turn lanes and pedestrian facilities is $300,000. The Office of Transportation Services request that $170,000 be transferred from the Traffic Signal Contingency Fund to complete this work. The Traffic Signal Contingency Fund currently has an available balance of $1,856,196. The remaining balance of approximately $130,000 will come from proffer funds. DRAFT MOTION: I move the Board of Supervisors approve BA122692 authorizing the transfer of $170,000 from the Traffic Signal Contingency Fund within the Gas Tax Fund for the purposes of installing a traffic signal at the intersection of Northstar Boulevard and Ryan Road. ATTACHMENT: Proposal from Wells and Associates Date of Meeting: April 3, 2012 e. Request to transfer funding for a new traffic signal at the intersection of Loudoun Center Place and Sycolin Road STAFF CONTACTS: Chris Glassmoyer, Office of Transportation Services Andy Beacher, Director, Office of Transportation Services BACKGROUND: The Office of Transportation Services (OTS) has observed extremely heavy traffic on Sycolin Road near the Leesburg Airport during peak hours. This has an effect on the ability of Loudoun County employees to enter or exit the County’s facilities on Loudoun Center Place.