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Open Council Meeting Minutes 04/05/21

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Open Council Meeting Minutes 04/05/21 Minutes Council Meeting Tuesday 4 May 2021 at 1:30 PM Community Hall (and by video conferencing) Swifts Creek Community Hall 6869 Great Alpine Road Swifts Creek Councillors Crs Mendy Urie (Mayor), Mark Reeves (Deputy Mayor), Arthur Allen, Sonia Buckley, Tom Crook, Jane Greacen OAM, Trevor Stow, Kirsten Van Diggele and John White Vision East Gippsland is the most liveable region in Australia. A place of natural beauty, enviable lifestyles, and opportunities. Our Mission A leading local government that works together with our communities to make East Gippsland the most liveable region in Australia. Our Values Accountability We will take responsibility for our actions and decisions in an open and transparent way. Inclusion We will be accessible and active in engaging with our community. We will invite, listen to and seek to understand the views of others, and proactively share information about Council’s plans, projects, services and activities. Integrity We will honour our commitments and conduct ourselves in an honest, ethical way. Respect We will value, support and help to develop our diverse community. We will respect the views and contributions of others and act with courtesy and consideration in all our interactions. Resourcefulness We will turn the challenges faced by our community into opportunities by being flexible and innovative in our response. We will actively seek better and more cost-effective ways to achieve the best outcomes for East Gippsland East Gippsland Shire Council - Minutes 2 of 59 Council Meeting - Tuesday 4 May 2021 Index 1 Procedural ........................................................................................................................... 5 1.1 Recognition of Traditional Custodians .......................................................................... 5 1.2 Apologies....................................................................................................................... 5 1.3 Declaration of Conflict of Interest .................................................................................. 6 1.4 Confirmation of minutes ................................................................................................ 6 1.5 Next meeting ................................................................................................................. 6 1.6 Requests for leave of absence ..................................................................................... 6 1.7 Open Forum .................................................................................................................. 6 1.7.1 Petitions ................................................................................................................. 6 1.7.2 Questions of Council ............................................................................................. 6 1.7.3 Public Submissions ............................................................................................... 6 2 Notices of Motion and/or Rescission ................................................................................ 7 3 Deferred Business .............................................................................................................. 7 4 Councillor and Delegate Reports ...................................................................................... 7 5 Officer Reports .................................................................................................................. 13 5.1 Strong Communities .................................................................................................... 13 5.1.1 Community Projects Grant Program Funding Round 2 - 2020-2021 ................. 13 5.1.2 East Gippsland Shire Council Arts and Heritage Grants Round 2 2020-2021 .. 19 5.2 A Liveable Region ....................................................................................................... 25 5.2.1 Capital Works and Major Projects Quarter Three 20/21 Report ......................... 25 5.2.2 Planning Permit Application - 61/2020/P - Two lot subdivision and variation of a restrictive covenant - 9 The Billabong METUNG ............................................... 32 5.3 Good Governance ....................................................................................................... 43 5.3.1 Council Special Charge Scheme Policy update ................................................. 43 5.3.2 Finance Report - period ending 31 March 2021 ................................................. 46 5.3.3 Proposed Lease of Land at Bairnsdale Aerodrome - Department of Environment Land Water and Planning.................................................................................... 51 6 Urgent and Other Business ............................................................................................. 57 East Gippsland Shire Council - Minutes 3 of 59 Council Meeting - Tuesday 4 May 2021 7 Confidential Business ...................................................................................................... 58 7.1 Agriculture Sector Advisory Committee Additional Members ..................................... 58 7.2 Sale of Council Land ................................................................................................... 58 8 Close of Meeting ............................................................................................................... 59 East Gippsland Shire Council - Minutes 4 of 59 Council Meeting - Tuesday 4 May 2021 1 Procedural 1.1 Recognition of Traditional Custodians Welcome to East Gippsland Shire Council’s meeting of 4 May 2021 here at Swifts Creek Community Hall and thank you to our community members in the gallery for attending this afternoon. East Gippsland Shire Council live streams, records and publishes its meetings via webcasting (youtube.com/c/East Gippy TV) to enhance the accessibility of its meetings to the broader East Gippsland community. These recordings are also archived and available for viewing by the public or used for publicity or information purposes. At the appropriate times during the meeting, any members of the gallery who are addressing the council will have their image, comments or submissions recorded. No other person has the right to record Council meetings unless approval has been granted by the Chair. The Victorian Government has amended the COVID-19 Omnibus (Emergency Measures) and Other Acts Amendment Act 2020 that enables Council meetings to be conducted by electronic means (videoconferencing) until 26 April 2022. The Minister for Local Government re-issued the Ministerial Good Practice Guideline for Virtual Meetings on 20 October 2020 outlining the provisions relating to the Local Government Act 2020 allow Councillors to attend Council meetings electronically, and the requirement where Council meetings are open to the public will be satisfied where the meeting is livestreamed. The amendments do not preclude Councillors from attending a meeting in person in the Council chambers. Members of the public are invited to view the Council Meeting livestreamed by following the link on Council’s website or Facebook page. East Gippsland Shire Council acknowledges the Gunaikurnai, Monero and the Bidawel people as the Traditional Custodians of the land that encompasses East Gippsland Shire. We pay our respects to all Aboriginal and Torres Strait Islander people living in East Gippsland, their Elders past and present. I would like to acknowledge the presence of the following Rotary Junior Community Award students from the Swifts Creek P-12 School in our Gallery this afternoon. • Rayden Pooley • Xavier Newton • Seth Mills • Jake Donchi 1.2 Apologies Nil East Gippsland Shire Council - Minutes 5 of 59 Council Meeting - Tuesday 4 May 2021 1.3 Declaration of Conflict of Interest Nil 1.4 Confirmation of minutes Cr Mark Reeves / Cr Arthur Allen THAT THE MINUTES OF THE ORDINARY COUNCIL MEETING 13 APRIL 2021 BE CONFIRMED. CARRIED 1.5 Next meeting The next Council Meeting of 25 May 2021 to be held at the Corporate Centre, 273 Main Street Bairnsdale commencing at 6.00 pm. 1.6 Requests for leave of absence Nil 1.7 Open Forum 1.7.1 Petitions Nil 1.7.2 Questions of Council 1.7.2.1 Sealing of Road at the Entrance of the Swifts Creek Post Office and Service Station Mr Stephen Crellin submitted the following question: “The crushed rock driveway is constantly being ripped up by log trucks, busses, and public doing u-turns. I have been maintaining the potholes over the last 10 years as it is a public safety concern. Mr Crellin requested sealing of road at the entrance of the Swifts Creek Post Office and Service Station.” The question was taken on notice, General Manager Assets and Environment to respond to Mr Crellin directly. 1.7.3 Public Submissions Nil East Gippsland Shire Council - Minutes 6 of 59 Council Meeting - Tuesday 4 May 2021 2 Notices of Motion and/or Rescission Nil 3 Deferred Business Nil 4 Councillor and Delegate Reports 4.1 Cr Mark Reeves Cr Reeves spoke to his written report at folio 8 4.2 Cr Arthur Allen Cr Allen spoke to his written report at folio 8. 4.3 Cr Kirsten Van Diggele Cr Van Diggele spoke to her written report at folio 9. 4.4 Cr Sonia Buckley Cr Buckley spoke on events attended over the past month; details of these events can be listened to in the recording of this meeting. 4.5 Cr John White Cr White spoke on events attended over the past month; details of these events can be listened to in the recording of this meeting. 4.6 Cr Tom Crook Cr Crook spoke on events attended over the past month;
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