General Board Meeting Minutes March 1, 2012
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GENERAL BOARD MEETING MINUTES MARCH 1, 2012 In attendance: Sarah Erb Bonavista Energy Leanne Chartrand Energy Resources Conservation Board Greg Smith Alberta Environment Andy Trudeau Municipal District of Smoky River Ken Titford Saddle Hills County Okey Obiajulu Alberta Environment Ed Lamy Weyerhaeuser Dan Crowley Suncor Travis Chaulk Devon Canada Sharon Nelson County of Grande Prairie Warren Stewart Town of Valleyview Bill Nalder Canadian Natural Resources Bob Savage Public Isak Skjaveland Town of Sexsmith Drennen Hallett DARK Inc. Jamie Hallett DARK Inc. Greg Pippus Weyerhaeuser John Hartford Advantage Oil and Gas Ltd. Dawn Ewan PAZA Shelly Pruden PAZA Arne Seversen Public Location: Kakwa Board Room, Canadian Natural Resources Ltd., Grande Prairie, Alberta Note: Action items appear in italics and the cyan colour. 1.0 Opening 1.1 Introductions Sharon Nelson called the meeting to order at 9:27 a.m. 1.2 Adoption of Agenda The agenda was adopted by consensus with the following additions: 2.6 Alberta Health Update 1.3 Adoption of Minutes February 2, 2012 Minutes from the February 2, 2012 meeting were accepted by consensus with amendments as described here. Note amendments to the February 2, 2012 meeting were forwarded to the membership in the meeting pre-package and read as follows: “Shelly Pruden presented the revised business plan objectives. The revised objectives will be sent to the Directors via email with seven days to provide comment or block consensus.” Amended: Shelly Pruden presented the revised business plan objectives. The revised objectives will be sent the Directors via email to provide time for stakeholders to review and provide comments/concerns regarding their sector‟s support of the objectives. (Non response will be considered as consensus). 1.4 Review of Action Items See attached table. 2.0 Administration 2.1 Chair Interim Position Shelly Pruden clarified the PAZA bylaws in regards to elections. The PAZA bylaws allow for interim executive and director positions until the Annual General Meeting and at that time positions may be filled by election for the term. Executive positions are a two year term limited to two consecutive terms except by unanimous consent of the board. Director positions have a term of three years. 2 Membership noted that the Vice-chair position is currently vacant. Bob Savage was appointed to act as interim vice-chair representing the public sector. Membership requested information regarding the term of all positions be forwarded to the membership as information. Action: Dawn Ewan to forward membership a summary of current positions and terms for all positions. 2.2 PAZA Board Book Dawn Ewan presented to the membership changes, updates and additions to the PAZA Board Book as requested by membership at the February 2, 2012 Meeting. These updates are outlined in the meeting slides. Consensus: The membership approved the PAZA Board Book by consensus as a working document. 2.3 YTD Financial Statements 2011 Dawn Ewan presented that the books will be provided to the accounting firm of BDO Canada next week. Dawn Ewan presented to the membership that no funds have been received to date in 2012 until changes to the PAZA funding formula are finalized. See attached slides. 2.4 Funding Formula See attached slides. Shelly Pruden provided an update on the status of changes to PAZA‟s funding formula. The required Industry portion of the formula was approved at the February 2, 2012 General Meeting. At this time PAZA is waiting for emission numbers from Alberta Environment and Water in order to commence with 2012 invoicing. PAZA forwarded membership the proposed required vs. voluntary breakdown of the 2012 budget for review prior to the meeting. Consensus: Membership approved the break-down of the 2012 PAZA Budget between required industry members and voluntary members. See attached spreadsheet. Action: Shelly Pruden to provide required industry members with a summary of invoice totals prior to 2012 invoices being mailed out. 3 The new funding formula may expand the funding base to companies outside of oil and gas. In addition PAZA could develop a link on the web page to accept donations. Donations and Memberships would be recognized in PAZA‟s Annual Report and on our webpage. Membership discussed establishing a fair payment model for membership fees. It was determined that required members must be members in good standing in order to fulfill the clause in Alberta Environment and Water Approval „cause PAZA to operate‟. Action: Shelly Pruden and Greg Smith to develop a statement to be included with required invoices outlining the expectations of PAZA and Alberta Environment & Water regarding the approval clause ‘cause PAZA to operate’. 2.5 Capital Replacement Review 2011 Shelly Pruden provided the membership with an update on the capital projects completed in 2011. See attached slides. 2.6 Update on Alberta Health Shelly Pruden updated the membership in regards to the vacant Alberta Health Position on PAZA‟s Board of Directors. A letter was sent to Alberta Health following the resignation of Kosoo Ng, requesting a replacement for the Health Sector. PAZA received an email response from Alberta Health‟s Elmer Spilchen indicating that Alberta Health has limited resources at this time and requesting that Alberta Health be given an observer role on PAZA‟s board. Membership expressed concern because of the importance Alberta Health has played within PAZA‟s history. Membership felt it was important to have Alberta Health at the table because many concerns regarding air quality are health related. A suggestion was made to see about participation from a public health nurse as an option. Membership felt it was important to contact Alberta Health again outlining the historical importance of Alberta Health within PAZA and be signed by PAZA‟s Chair, Sharon Nelson. Action: Letter be sent to Alberta Health Services Lynne Bollinger and Elmer Spilchen outlining the importance of Alberta Health to PAZA. 3.0 Communication Updates 3.1 Emission Clinic PAZA has booked June 5th and 6th for the emissions clinic. It will require a large number of volunteers before during and after the event. If anyone would like to volunteer their time please contact Dawn. Membership noted the following: 4 - Invitations be sent to municipalities requesting vehicles to participate in the event as well as council representation. - Poster/Sign acknowledging support from PAZA Members - The City of Grande Prairie be recognized as a partner in the event - Alberta Environment and Water will be recognized as a major financial contributor for grant received for the clinic - Alberta Environment and Water will provide volunteers and vehicles - A successful clinic will be measured by the number of vehicles that participate! 3.2 Alberta Airsheds Council Update The Alberta Airsheds Council received an audience with the Environment and Water Minister Honourable Diana McQueen to discuss the future of evaluation and monitoring in Alberta. This included discussion on the value of airshed monitoring in the province and airsheds continued involvement in provincial monitoring. For more information contact PAZA or a member of the AAC. 3.3 County of Grande Prairie Request See attached slides. PAZA received a request in writing from the County of Grande Prairie to provide a presentation to council regarding the cost of a community air quality monitoring station in Clairmont. Shelly Pruden is in discussion with the County to determine the needs of the station. This will be presented to Council April 30. 4.0 Operations Update 4.1 Network Update See attached slides. 4.2 Guide Agreement See attached slides. 5.0 Closing 5.1 Air Quality Complaint See attached letter. 5 Mr. Arne Severson a resident of the City of Grande Prairie attended the meeting and presented to the membership his concerns with air quality within the city. Mr. Severson reported that he has taken his concerns to Alberta Environment and Water, Alberta Health Services and the City of Grande Prairie. At this time he does not feel that these agencies have addressed his concerns. Mr. Severson identified February 15, 2012 as a day that he felt was of exceptionally poor air quality. PAZA agreed to provide Mr. Severson with the air quality data from the Henry Pirker Station for February 15, 2012. Action: PAZA provide Mr. Severson with air quality data from the Henry Pirker Station for February 15, 2012. Membership noted that Mr. Severson does not have access to internet and this limits his access to air quality data. Membership felt that a request could be made to the City of Grande Prairie to include the Air Quality Health Index on local channels. Action: PAZA to request the City of Grande Prairie provide Air Quality Health Index on local channels for public information. PAZA thanked Mr. Severson for attending the meeting and providing membership with his concerns. At this time PAZA encourages Mr. Severson to work with other individuals and groups with similar concerns and use PAZA data to support discussions between concerned citizens and policy makers. Awareness of these concerns is important to PAZA. Our members need to be aware of things that are impacting the air quality in the region. The City of Grande Prairie‟s air quality is largely influenced by geography and this is something that PAZA can improve in communications with the public. 5.2 Open Forum During the open forum PAZA discussed the need to educate the public on the role geography and meteorology plays on air quality. Membership requested information regarding a job description for education coordinators in other airsheds. Action: Shelly Pruden to determine if other Airsheds have an educational consultant/ coordinator as well as their job description and salary. Membership discussed partnering with Alberta Airsheds Council, Alberta Health and or Alberta Environment and Water to ensure consistent messaging regarding the impact of geography on air quality.