General Board Meeting Minutes March 1, 2012

GENERAL BOARD MEETING MINUTES

MARCH 1, 2012

In attendance: Sarah Erb Bonavista Energy Leanne Chartrand Energy Resources Conservation Board Greg Smith Alberta Environment Andy Trudeau Municipal District of Smoky River Ken Titford Saddle Hills County Okey Obiajulu Alberta Environment Ed Lamy Weyerhaeuser Dan Crowley Suncor Travis Chaulk Devon Canada Sharon Nelson County of Grande Prairie Warren Stewart Town of Valleyview Bill Nalder Canadian Natural Resources Bob Savage Public Isak Skjaveland Town of Sexsmith Drennen Hallett DARK Inc. Jamie Hallett DARK Inc. Greg Pippus Weyerhaeuser John Hartford Advantage Oil and Gas Ltd. Dawn Ewan PAZA Shelly Pruden PAZA Arne Seversen Public

Location: Kakwa Board Room, Canadian Natural Resources Ltd., Grande Prairie, Alberta

Note: Action items appear in italics and the cyan colour.

1.0 Opening

1.1 Introductions Sharon Nelson called the meeting to order at 9:27 a.m.

1.2 Adoption of Agenda The agenda was adopted by consensus with the following additions: 2.6 Alberta Health Update

1.3 Adoption of Minutes February 2, 2012 Minutes from the February 2, 2012 meeting were accepted by consensus with amendments as described here. Note amendments to the February 2, 2012 meeting were forwarded to the membership in the meeting pre-package and read as follows: “Shelly Pruden presented the revised business plan objectives. The revised objectives will be sent to the Directors via email with seven days to provide comment or block consensus.” Amended: Shelly Pruden presented the revised business plan objectives. The revised objectives will be sent the Directors via email to provide time for stakeholders to review and provide comments/concerns regarding their sector‟s support of the objectives. (Non response will be considered as consensus).

1.4 Review of Action Items See attached table.

2.0 Administration 2.1 Chair Interim Position Shelly Pruden clarified the PAZA bylaws in regards to elections. The PAZA bylaws allow for interim executive and director positions until the Annual General Meeting and at that time positions may be filled by election for the term. Executive positions are a two year term limited to two consecutive terms except by unanimous consent of the board. Director positions have a term of three years.

Membership noted that the Vice-chair position is currently vacant. Bob Savage was appointed to act as interim vice-chair representing the public sector. Membership requested information regarding the term of all positions be forwarded to the membership as information. Action: Dawn Ewan to forward membership a summary of current positions and terms for all positions. 2.2 PAZA Board Book Dawn Ewan presented to the membership changes, updates and additions to the PAZA Board Book as requested by membership at the February 2, 2012 Meeting. These updates are outlined in the meeting slides. Consensus: The membership approved the PAZA Board Book by consensus as a working document.

2.3 YTD Financial Statements 2011 Dawn Ewan presented that the books will be provided to the accounting firm of BDO Canada next week. Dawn Ewan presented to the membership that no funds have been received to date in 2012 until changes to the PAZA funding formula are finalized. See attached slides.

2.4 Funding Formula See attached slides. Shelly Pruden provided an update on the status of changes to PAZA‟s funding formula. The required Industry portion of the formula was approved at the February 2, 2012 General Meeting. At this time PAZA is waiting for emission numbers from Alberta Environment and Water in order to commence with 2012 invoicing. PAZA forwarded membership the proposed required vs. voluntary breakdown of the 2012 budget for review prior to the meeting. Consensus: Membership approved the break-down of the 2012 PAZA Budget between required industry members and voluntary members. See attached spreadsheet.

Action: Shelly Pruden to provide required industry members with a summary of invoice totals prior to 2012 invoices being mailed out.

The new funding formula may expand the funding base to companies outside of oil and gas. In addition PAZA could develop a link on the web page to accept donations. Donations and Memberships would be recognized in PAZA‟s Annual Report and on our webpage. Membership discussed establishing a fair payment model for membership fees. It was determined that required members must be members in good standing in order to fulfill the clause in Alberta Environment and Water Approval „cause PAZA to operate‟. Action: Shelly Pruden and Greg Smith to develop a statement to be included with required invoices outlining the expectations of PAZA and Alberta Environment & Water regarding the approval clause ‘cause PAZA to operate’.

2.5 Capital Replacement Review 2011 Shelly Pruden provided the membership with an update on the capital projects completed in 2011. See attached slides. 2.6 Update on Alberta Health Shelly Pruden updated the membership in regards to the vacant Alberta Health Position on PAZA‟s Board of Directors. A letter was sent to Alberta Health following the resignation of Kosoo Ng, requesting a replacement for the Health Sector. PAZA received an email response from Alberta Health‟s Elmer Spilchen indicating that Alberta Health has limited resources at this time and requesting that Alberta Health be given an observer role on PAZA‟s board. Membership expressed concern because of the importance Alberta Health has played within PAZA‟s history. Membership felt it was important to have Alberta Health at the table because many concerns regarding air quality are health related. A suggestion was made to see about participation from a public health nurse as an option. Membership felt it was important to contact Alberta Health again outlining the historical importance of Alberta Health within PAZA and be signed by PAZA‟s Chair, Sharon Nelson. Action: Letter be sent to Alberta Health Services Lynne Bollinger and Elmer Spilchen outlining the importance of Alberta Health to PAZA. 3.0 Communication Updates 3.1 Emission Clinic PAZA has booked June 5th and 6th for the emissions clinic. It will require a large number of volunteers before during and after the event. If anyone would like to volunteer their time please contact Dawn. Membership noted the following:

- Invitations be sent to municipalities requesting vehicles to participate in the event as well as council representation. - Poster/Sign acknowledging support from PAZA Members - The City of Grande Prairie be recognized as a partner in the event - Alberta Environment and Water will be recognized as a major financial contributor for grant received for the clinic - Alberta Environment and Water will provide volunteers and vehicles - A successful clinic will be measured by the number of vehicles that participate! 3.2 Alberta Airsheds Council Update The Alberta Airsheds Council received an audience with the Environment and Water Minister Honourable Diana McQueen to discuss the future of evaluation and monitoring in Alberta. This included discussion on the value of airshed monitoring in the province and airsheds continued involvement in provincial monitoring. For more information contact PAZA or a member of the AAC. 3.3 County of Grande Prairie Request See attached slides. PAZA received a request in writing from the County of Grande Prairie to provide a presentation to council regarding the cost of a community air quality monitoring station in Clairmont. Shelly Pruden is in discussion with the County to determine the needs of the station. This will be presented to Council April 30.

4.0 Operations Update 4.1 Network Update See attached slides.

4.2 Guide Agreement See attached slides.

5.0 Closing 5.1 Air Quality Complaint See attached letter.

Mr. Arne Severson a resident of the City of Grande Prairie attended the meeting and presented to the membership his concerns with air quality within the city. Mr. Severson reported that he has taken his concerns to Alberta Environment and Water, Alberta Health Services and the City of Grande Prairie. At this time he does not feel that these agencies have addressed his concerns. Mr. Severson identified February 15, 2012 as a day that he felt was of exceptionally poor air quality. PAZA agreed to provide Mr. Severson with the air quality data from the Henry Pirker Station for February 15, 2012. Action: PAZA provide Mr. Severson with air quality data from the Henry Pirker Station for February 15, 2012. Membership noted that Mr. Severson does not have access to internet and this limits his access to air quality data. Membership felt that a request could be made to the City of Grande Prairie to include the Air Quality Health Index on local channels. Action: PAZA to request the City of Grande Prairie provide Air Quality Health Index on local channels for public information. PAZA thanked Mr. Severson for attending the meeting and providing membership with his concerns. At this time PAZA encourages Mr. Severson to work with other individuals and groups with similar concerns and use PAZA data to support discussions between concerned citizens and policy makers. Awareness of these concerns is important to PAZA. Our members need to be aware of things that are impacting the air quality in the region. The City of Grande Prairie‟s air quality is largely influenced by geography and this is something that PAZA can improve in communications with the public.

5.2 Open Forum During the open forum PAZA discussed the need to educate the public on the role geography and meteorology plays on air quality. Membership requested information regarding a job description for education coordinators in other airsheds. Action: Shelly Pruden to determine if other Airsheds have an educational consultant/ coordinator as well as their job description and salary.

Membership discussed partnering with Alberta Airsheds Council, Alberta Health and or Alberta Environment and Water to ensure consistent messaging regarding the impact of geography on air quality. Membership discussed developing a „FACT Sheet‟ similar to

those developed by the Fort Air Partnership, to better understand the how where people live impacts air quality. Membership noted that the University of Alberta is doing some research on meteorological data. In addition, The Northern Alberta Institute of Technology has a program called Green Chemistry and Engineering (GCE) Partnership that may be able to provide information on meteorological or geographical influences to air quality. Action: Jamie Hallett to provide any additional information on contacts for the University of Alberta or NAIT’s Green Chemistry Engineering (GCE) Partnership. In discussions regarding the 2011 Annual Report Shelly Pruden requested feedback for the What Can You do portion or additional suggestions for the annual report. Membership brought up the discussion of topography impacts and public education on this topic. Action: Greg Pippus to review the section in the 2011 Annual Report about meteorology and topographical influences. Alberta Environment and Water provided some feedback to PAZA on the 2011-2012 grant application for an education program. The grant application was rejected because information included in the grant was not clear in regards to the type of program PAZA would develop. A recommendation was made that on future grant applications PAZA provide more research into the benefits an education program would have for people in the PAZA region. Membership inquired about the status of the Photo Contest for 2012. The photo contest is running and closes April 1st 2012. At this time there are very few entries. Members requested that the contest info be resent to the membership. Action: Resend the Photo Contest Information to the membership for distribution.

5.3 Next Meeting/Adjournment The next meeting is the Annual General Meeting, April 23, 2012. It will be held at the Sexsmith Curling Club. Meeting was adjourned at 12:23

# Action Item Responsible Follow Up / Comments Completed On This has been discussed at the technical committee. The group is looking to ensure that each stakeholder group has representation on the committee. It is important that each member caucus their stakeholder group.

A meeting has been scheduled for January 18th. Review air quality monitoring network to There is representation from all sectors with the Completed 202 ensure that it is meeting the needs of the Technical Committee exception of the aboriginal sector. February 2, 2012 stakeholders.

Meetings held January 18, 2011 and February 15, 2011 progress is being made. Recommendations will be made to the board once the working group has opportunity to work further on the project.

Outstanding. The funding formula is under revision and will be tabled until the funding formula committee can review the new funding formula.

This action item is tabled until the Funding Formula Committee has met. The AAC has drafted a letter to the premiers in regards to Draft a letter to the Alberta Minister of Airsheds. Requested a meeting with the Environment regarding PAZA‟s funding minister. Membership noted that it is important situation and request a commitment for for the airsheds to be proactive in contacting the emergency funding in the event PAZA 235 Shelly Pruden minister. Important that the airsheds be Ongoing cannot operate the current monitoring proactive. network. Forward to the Board of Directors for review. Alberta Environment released the document “Review of Value and Funding Options for Airshed Zones and Watershed Planning & Advisory Councils to Support Cumulative Effects Management”. A second document regarding funding options for airsheds is not yet public.

See item 3.2

Once the funding for the grant has been received planning will commence. A letter requesting the attendance of members at the vehicle emission clinic be 244 sent. Dawn Ewan See item 2.4 Ongoing

This is currently being quoted by a local insurance broker. Contact insurance providers to provide Membership inquired about the carriers used by quotes on insurance for PAZA. 254 Dawn Ewan other insurance providers. Ongoing

Quotes are being collected from two providers and will be forwarded to the board of directors once received.

Greg Pippius has agreed to make a presentation to the membership at the Annual General Provide a summary of his thesis regarding Meeting. the precision and accuracy and use of passive 255 Greg Pippius Ongoing air quality samplers to the technical committee, upon completion.

See item 2.2

Update the PAZA Board Book with the above comments and forward to the PAZA Completed 259 Dawn Ewan Board of Directors for final review. March 1, 2012

Was sent to the directors following the February 2, 2012 Meeting. Forward the PAZA Board of Directors the revised Business Plan Objectives for 260 comment with a time frame of seven days to Shelly Pruden Completed provide comment or block consensus.

Was sent to the directors following the February 2, 2012 Meeting. Provide the board of directors with a summary explaining the increase in 261 membership revenue. Dawn Ewan Completed

Sent in pre-package

Forward to PAZA membership a schedule of volunteer opportunities for the Emission Completed 262 Dawn Ewan Clinic June 5th & 6th. March 1, 2012

Greg Pippus has agreed to present to the membership at the annual general meeting. Follow up on possible presentations that would be suitable to the Annual General 263 Meeting. Shelly Pruden March 1, 2012

Discuss the feasibility of a small scale passive study to better understand the 264 Technical Committee Ongoing implications of a longer change out period for the passive network.

Application has been submitted. Submit an application to Alberta Environment and Water to cover the costs Completed 265 associated with a network assessment of Shelly Pruden February 15, PAZA‟s monitoring network. 2012

Sent in an email following February 2, 2012 Meeting. Forward the PAZA summary provided to Completed 266 CASA to the Board of Directors. Shelly Pruden March 1, 2012

Provide PAZA an update on the progress of the CASA Confined Feeding Operations 267 Project Committee. Denis Sauvageau Ongoing

Provide PAZA an update or summary of the 268 odour workshop. Denis Sauvageau Ongoing

See item 4.2

Provide comment to the Letter of 269 Guide Exploration Ongoing Understanding.

Review and finalize Letter of Understanding 270 with Guide Exploration and forward to PAZA Board of Directors Ongoing lawyer for contract.

Included in pre-package for March 1, 2012 Meeting Provide the PAZA Board of Directors a summary of the budget identifying required Completed 271 and voluntary portions. Shelly Pruden to Shelly Pruden March 2, 2012 provide a summary of the required industry members with current emissions volumes.

Some comments have been received see item 2.4

Review the funding proposal for voluntary 272 and municipal members and provide PAZA Board of Directors Completed. comment

Forward membership a summary of current 273 positions and terms for all positions. Dawn Ewan

Provide required industry members with a summary of invoice totals prior to 2012 274 invoices being mailed out. Shelly Pruden

Develop a statement to be included with required invoices outlining the expectations of PAZA and Alberta Environment & Water Shelly Pruden & Greg 275 regarding the approval clause „cause PAZA Smith to operate‟.

Send a letter to Alberta Health Services Lynne Bollinger and Elmer Spilchen 276 outlining the importance of Alberta Health Shelly Pruden involvement with PAZA.

PAZA provide Mr. Severson with air quality data from the Henry Pirker Station for 277 February 15, 2012. Shelly Pruden

PAZA to request the City of Grande Prairie provide Air Quality Health Index on local 278 channels for public information. Shelly Pruden

Determine if other Airsheds have an 279 educational consultant/ coordinator as well as Shelly Pruden their job description and salary.

Provide any additional information on contacts for the University of Alberta or 280 NAIT‟s Green Chemistry Engineering Jamie Hallett (GCE) Partnership.

Review the section in the 2011 Annual 281 Report about meteorology and topographical Greg Pippus influences.

Resend the Photo Contest Information to the 282 membership for distribution. Dawn Ewan

General Board Meeting March 1, 2012 Kakwa Board Room, CNRL Office, Grande Prairie, Alberta

Discussion Material to Review Desired Time Discussion Leader Before Meeting Endpoint 1.0 9:30 Opening

1.1 Introductions 1.2 Adoption of Agenda Sharon Agenda For approval Nelson 1.3 Adoption of Minutes from February 2, Sharon Minutes February 2, 2012 For adoption 2012 Nelson 1.4 Review Action Items Shelly 2.0 10:15 Administration

2.1 Chair Interim Position Shelly For information 2.2 PAZA Board Book Dawn Board Book- posted on For approval web page 2.3 YTD Financial Statements Dawn For information 2.4 Funding Formula Shelly Funding Formula For approval Package 2.5 Capital Replacement Review 2011 Shelly For information

------BREAK------3.0 11:15 Communication Updates

3.1 Emission Clinic Shelly Volunteer positions & Job For sign up openings 3.2 AAC Update Shelly For information

3.3 County of Grande Prairie Request Shelly For information

4.0 11:45 Operations Update

4.1 Network Update Shelly For information

4.2 Guide Agreement Shelly / For information Dawn 5.0 12:10 Closing Sharon Nelson 5.1 Air Quality Complaint Member of Written submission to the Public PAZA 5.2 Open Forum

5.3 Next Meeting April 23, 2012 Annual General Meeting Adjournment

PAZA General Board Meeting March 1, 2012

Canadian Natural Resources Limited Kakwa Board Room Grande Prairie, Alberta 1.4 REVIEW OF ACTION ITEMS Outstanding. The funding formula is under revision and will be tabled until the funding formula committee can review the new funding formula.

This action item is tabled until the Funding Formula Committee has met. The AAC has drafted a letter to the premiers in regards to Draft a letter to the Alberta Minister of Airsheds. Requested a meeting with the Environment regarding PAZA’s funding minister. Membership noted that it is important situation and request a commitment for for the airsheds to be proactive in contacting the emergency funding in the event PAZA 235 Shelly Pruden minister. Important that the airsheds be Ongoing cannot operate the current monitoring proactive. network. Forward to the Board of Directors for review. Alberta Environment released the document “Review of Value and Funding Options for Airshed Zones and Watershed Planning & Advisory Councils to Support Cumulative Effects Management”. A second document regarding funding options for airsheds is not yet public.

Once the funding for the grant has been received planning will commence. A letter requesting the attendance of members at the vehicle emission clinic be 244 sent. Dawn Ewan See item 3.1 Ongoing This is currently being quoted by a local insurance broker. Contact insurance providers to provide Membership inquired about the carriers used by quotes on insurance for PAZA. 254 Dawn Ewan other insurance providers. Ongoing

LICA accuracy and precision of passive monitoring. Provide a summary of his thesis regarding the value and use of passive air quality 255 Greg Pippius Ongoing samplers to the technical committee, upon completion.

Ongoing

Obtain manufacturers quotes for the 256 replacement of the Smoky Heights Station. Shelly Pruden Update the PAZA Board Book with the above comments and forward to the PAZA 259 Board of Directors for final review. Dawn Ewan Forward the PAZA Board of Directors the revised Business Plan Objectives for 260 comment with a time frame of seven days to Shelly Pruden provide comment or block consensus.

Provide the board of directors with a summary explaining the increase in 261 membership revenue. Dawn Ewan

Forward to PAZA membership a schedule of volunteer opportunities for the Emission 262 Clinic June 5th & 6th. Dawn Ewan Follow up on possible presentations that would be suitable to the Annual General 263 Meeting. Shelly Pruden

Discuss the feasibility of a small scale passive study to better understand the 264 Technical Committee implications of a longer change out period for the passive network.

Submit an application to Alberta Environment and Water to cover the costs 265 associated with a network assessment of Shelly Pruden PAZA’s monitoring network. Forward the PAZA summary provided to 266 CASA to the Board of Directors. Shelly Pruden

Provide PAZA an update on the progress of the CASA Confined Feeding Operations 267 Project Committee. Dennis Sauvageau

Provide PAZA an update or summary of the 268 odour workshop. Dennis Sauvageau Provide comment to the Letter of 269 Guide Exploration Understanding.

Review and finalize Letter of Understanding 270 with Guide Exploration and forward to PAZA Board of Directors lawyer for contract.

Provide the PAZA Board of Directors a summary of the budget identifying required 271 and voluntary portions. Shelly Pruden to Shelly Pruden provide a summary of the required industry members with current emissions volumes. Review the funding proposal for voluntary 272 and municipal members and provide PAZA Board of Directors comment 2.0 ADMINISTRATION 2.1 Interim Board Executive Positions • Elections will be held at the AGM on April 23, 2012 • PAZA Chairperson stepped down on February 2, 2012 – Interim Chairperson, Sharon Nelson, County of Grande Prairie – Interim Vice Chair, Vacant – Secretary, Drennen Hallet – Treasurer, Jamie Hallet 2.2 PAZA Board Book • Revised addition posted to members access on webpage, as outlined in the pre-package

• The Handbook is a working document that will be updated as needed 2.2 Board Handbook Changes • Changes as per minutes from February 2, 2012 Meeting – Summary of Funding – List of members – Airshed 101 – Expectations of members to review pre- package – Itemized Budget Summary – In Kind Contribution Forms & Instructions – Meeting Ground Rules Summary of Importance 2.3 YTD Financial Statements • 2011 Financial Statements will be sent to the accountant next week.

• No income yet for 2012 because invoicing/funding formula has not been finalized 2.4 Funding Formula Revision • Industry required concept approved by consensus at February meeting – Waiting on emission numbers from Alberta Environment – Will communicate invoice amounts to required once this information is received 2.4 Funding Formula • Funding concept scenario – PAZA budget • Required to maintain network operations • Voluntary for value added costs – Required costs would be distributed to Alberta Environment (AEW) approved facilities based on sulphur dioxide and nitrogen dioxide emissions provided to AEW – Value added costs would be distributed to Municipal members, NGO members and non required industries operating in the PAZA region 2.4 Funding Formula • Basis for voluntary: • Municipal • Population within PAZA at a cost of 0.30 per person with minimums set for the 1-2499 person range 60,000 69999 $21,000 • Population ranges: 50,000 59999 $18,000 40,000 49999 $15,000 30,000 39999 $12,000 15,000 29999 $9,000 10,000 14999 $4,500 5,000 9999 $3,000 2,500 4999 $1,500 1,500 2499 $1,000 1,000 1499 $750 1 999 $500 2.4 Funding Formula • Basis for voluntary: • Industry and other members • Industry operating within the PAZA boundaries contributing to the air quality • Includes companies without an approval clause, waste management facilities, misc industry requesting membership at a $1000 membership fee • Non government organizations (NGO) at a $500 2.4 Funding Formula • Basis for required: – Total for invoicing based on cost required to operate main network – Based on individual sulphur dioxide and nitrogen dioxide emitted to the PAZA zone – Can change from year to year based on PAZA budget and facility emissions – Required companies will only be billed for their approved facilities 2.4 Funding Formula

PAZA 2012 Budget $751,406

4% 5%

20% Industry required AEW Contract Municipal Industry voluntary 71% 2.4 Funding Formula

PAZA 2012 Budget $751,406

20%

Industry required 9% Voluntary AEW Contract

71% 2.4 Funding Formula • Benefits – More security for funding – Assurance to required members that credible air quality monitoring program will remain in operation to meet their needs – Removes the 20% extra invoiced to industry – Does not increase required invoice amount based on emissions from 2011 invoicing – Municipal contribution will not increase unless population increases 2.4 Funding Formula • Benefits – Significantly reduced time to calculate invoices annually – All invoicing is based on emissions reported by industry or membership rates • No calculations based on production – Consistent with other Airshed funding approaches – Membership fee allows PAZA to broaden our membership base 2.4 Funding Formula • Question of Donation versus membership: – PAZA accepts monetary and in-kind donations – PAZA will recognize on our webpage and in our annual report to the community • Monetary donations • In-kind donations • Members in good standing – To be a member in good standing you must pay the required membership fees 2.4 Funding Formula • Where are we at: – Industry required concept approved by consensus at February meeting – As per meeting pre-package: • Budget required versus voluntary line items presented for approval • Voluntary industry, municipal and NGO funding concept presented for approval 2.5 Capital Replacement Fund 2011 Purchases • Valleyview Tower 4730 • A few pumps under 1400 • Anticipated for 2012: – Smoky Heights shelter (only costs above $40,000 budgeted previously) – Evergreen Park shelter (delay until completion of network assessment) – Span oven ~ $2000 – H2S converter ~$3500 BREAK 3.0 COMMUNICATION 3.1 Emission Clinic • When: June 5 and 6 • Where: CANFOR Parking Lot

• Volunteers to help collect supplies • Volunteers to help on each day with the clinic as well as runners for snacks and unknowns • Volunteers for clean up

• Please attend! Letters will be going out shortly. 3.2 Alberta Airshed Council Update • The AAC requested a meeting with the Minister of Environment • This meeting was scheduled for February 28 3.3 County of Grande Prairie Request • Request to assist the county in a cost estimate for an air monitoring trailer in Clairmont 4.0 GENERAL OPERATIONS UPDATE 4.1 Network Operations Update • Continuous Station Operational Update: • We strive for 100% operational uptime • In December all analyzers maintained this with the exception of the ozone and fine particulate matter analyzers at Henry Pirker: – Ozone (98%) – Fine particulate (77%) AEW Ref No.255363 • Analyzer will be replaced in March 4.1 Passive Network – Sulphur Dioxide (SO2)

mean 0.2 minimum 0.1 – Pinto Creek maximum 0.5 – Gordondale 4.1 Passive Network – Sulphur Dioxide (SO2) 4.1 Passive Network – Nitrogen Dioxide (NO2)

mean 1.7 minimum 0.6 – Kinuso maximum 10.7 – Grande Prairie 4.1 Passive Network – Nitrogen Dioxide

(NO2) 4.1 Passive Network – Ozone (O3)

mean 35.9 minimum 25.5 – Grande Prairie maximum 44.3 – Valleyview 4.1 Passive Network – Ozone (O3) 4.1 Passive Network – Hydrogen Sulphide (H2S)

mean 0.2 minimum 0.2 - Girouxville 3 maximum 0.2 - Girouxville 4 * 4.1 Network Operations Update • 2011 Annual Technical Report – Submitted to AEW – Available on the webpage • 2011 Report to the Community – Ongoing – Anticipating end of March or early April 4.2 Guide Agreement • Letter of understanding sent to Guide & Board of directors for review • Guide sent back the letter with cross outs in sections • Wording in the letter is still being reviewed • Once complete will be forwarded to directors for review • Trailer & equipment has been ordered 5.0 CLOSING 5.1 Public Air Quality Complaint • Request to address the Board of Directors 5.2 Open Forum • Round table of all members present NEXT MEETING - AGM APRIL 23, 2012 2012 Budget

2012 BUDGET

Page 1 Revenue Page 2 Expenditures: Administration Page 3 Expenditures: Network Opertions Page 4 Expenditures: Network Operations (continued) Page 5 Capital Expenditures Page 6 2012 Budget Summary Page 7 Budget Notes Approved:

NOTE CATEGORY SUB-CATEGORY 2012 Required Voluntary 2011

REVENUE

Annual Fees/Invoicing (Expenditures less Contract Revenue) $ 601,406.00 $ 530,706.00 $ 70,700.00 $ 609,176.00 AENV Operating Contracts Henry Pirker $ 75,000.00 $ 75,000.00 $ 55,000.00 Beaverlodge $ 75,000.00 $ 75,000.00 $ 55,000.00

Total revenue $ 751,406.00 $ 680,706.00 $ 70,700.00 $ 719,176.00

21/02/2012 Budget 2012 Required and Voluntary Breakdown 1 of 7 2012 Budget

2012 DRAFT BUDGET

Page 1 Revenue Page 2 Expenditures: Administration Page 3 Expenditures: Network Operations Page 4 Expenditures: Network Operations (continued) Page 5 Capital Expenditures Page 6 2012 Budget Summary Page 7 Budget Notes Approved:

NOTE CATEGORY SUB-CATEGORY 2012 Required Voluntary 2011

EXPENDITURES - ADMINSTRATION

Administration Contract Office Administration $ 45,000.00 $ 45,000.00 $ 45,000.00 Administrator Expenses $ 2,000.00 $ 2,000.00 1 Administrator - Education/Courses $ 2,600.00 $ 2,600.00 $ 2,600.00 Invoice Follow-up (Dawn Ewan)

Office Expenses Office Supplies 3,000.00 3,000.00 3,000.00 2 Utilities (Mail box, Aircard, 1800 Number) 880.00 880.00 880.00 Website 1,000.00 1,000.00 1,700.00

Program Management Contract Program Manager Fees $ 45,000.00 $ 45,000.00 $ 45,000.00 Program Manager Expenses $ 7,000.00 $ 7,000.00 $ 6,000.00 1 Program Manager - Education/Courses $ 2,600.00 $ 2,600.00 $ 2,600.00 Additional Projects

Professional Fees 3 Auditor $ 5,100.00 $ 5,100.00 $ 5,100.00 3 Accountant Consultation $ 500.00 $ 500.00 $ 700.00

Communications and Public Education $ 12,500.00 $ 12,500.00 Annual Report Design and Printing $ 4,500.00 $ 4,500.00 $ 6,000.00 Marketing, Design, Education materials and Printing $ 1,500.00 Open Houses / Site Tours $ 1,000.00 5 Emission Clinic / Tire Pressure Clinic $ 11,000.00 4 Advertising $ 6,000.00 Trade Shows $ 1,500.00 Promotional Items $ 1,500.00 Synergy Alberta $ 50.00

Insurance Expense 3 Directors $ 1,400.00 $ 1,400.00 $ 1,400.00 3 AQM Program $ 13,000.00 $ 13,000.00 $ 11,000.00

Remuneration, Travel, Meetings 4 Remuneration $ 4,000.00 $ 4,000.00 $ 4,500.00 Meetings Travel 5 Conferences $ 1,000.00 $ 1,000.00 $ 1,500.00 Meetings & AGM $ 3,500.00 $ 3,500.00 $ 3,500.00

Bank Charges $ 800.00 $ 800.00 $ 800.00

6 Administration Contingency $ 3,500.00 $ 3,500.00 $ 6,000.00

Total Administration Expenditures $ 158,880.00 $ 128,180.00 $ 30,700.00 $ 169,830.00

21/02/2012 Budget 2012 Required and Voluntary Breakdown 2 of 7 2012 Budget

2012 DRAFT BUDGET

NOTE CATEGORY SUB-CATEGORY 2012 Required Voluntary 2011 EXPENDITURES - NETWORK OPERATIONS Passives Fixed fee - Contract Technician $ 54,000.00 $ 54,000.00 $ 49,680.00 Laboratory Analysis $ 77,000.00 $ 77,000.00 $ 72,680.00

Girouxville H2S Passive Network Laboratory Analysis $ 4,200.00 Girouxville CASA data warehouse submission $ 550.00 Monthly Reporting (QA/QC and reporting - Focus) $ 11,880.00 $ 11,880.00 $ 11,880.00 Additional passive east passive station - installed 2011 $ 3,000.00 Passive site document $ 2,400.00 $ 2,400.00 7 Contingency $ 1,500.00 $ 1,500.00

Henry Pirker 8 Fixed Fee $ 65,674.00 $ 65,674.00 $ 65,674.00 Site Utilities $ 3,500.00 $ 3,500.00 $ 3,500.00 9 Site Communications $ 575.00 $ 575.00 $ 480.00 Snow removal $ 500.00 $ 500.00 10 Contingency $ 4,500.00 $ 4,500.00 $ 4,500.00

Beaverlodge 8 Fixed Fee $ 49,422.00 $ 49,422.00 $ 49,422.00 Ag Canada Agreement (BL) $ 10,000.00 $ 10,000.00 $ 10,000.00 9 Site Communications $ 575.00 $ 575.00 $ 480.00 10 Contingency $ 4,000.00 $ 4,000.00 $ 4,000.00

Evergreen Park 8 Fixed Fee $ 32,628.00 $ 32,628.00 $ 32,628.00 Site Rental $ 100.00 $ 100.00 $ 100.00 Site Utilities $ 1,200.00 $ 1,200.00 $ 1,200.00 9 Site Communications $ 575.00 $ 575.00 $ 480.00 Snow removal $ 850.00 $ 850.00 10 Contingency $ 2,500.00 $ 2,500.00 $ 2,500.00

Smoky Heights 8 Fixed Fee $ 36,468.00 $ 36,468.00 $ 36,468.00 Site Utilities $ 2,900.00 $ 2,900.00 $ 2,500.00 9 Site Communications $ 575.00 $ 575.00 $ 480.00 Snow removal $ 1,000.00 $ 1,000.00 10 Contingency $ 2,500.00 $ 2,500.00 $ 2,500.00

Valleyview 8 Fixed Fee $ 38,478.00 $ 38,478.00 $ 38,478.00 Site Utilities $ 1,200.00 $ 1,200.00 $ 1,200.00 9 Site Communications $ 575.00 $ 575.00 $ 480.00 10 Contingency $ 2,500.00 $ 2,500.00 $ 2,500.00

Rover 8 Fixed Fee $ 67,786.00 $ 67,786.00 $ 53,566.00 Site/Station Prep (transport) $ 2,500.00 $ 2,500.00 $ 2,500.00 Site Rental $ 900.00 $ 900.00 $ 900.00 Site Utilities & Electrical Hook Up $ 3,350.00 $ 3,350.00 $ 3,350.00 9 Site Communications $ 575.00 $ 575.00 $ 480.00 Annual Summary report $ 4,000.00 $ 4,000.00 Snow removal $ 800.00 $ 800.00 10 Contingency $ 5,000.00 $ 5,000.00 $ 4,000.00

21/02/2012 Budget 2012 Required and Voluntary Breakdown 3 of 7 2012 Budget

2012 DRAFT BUDGET

NOTE CATEGORY SUB-CATEGORY 2012 Required Voluntary 2011

EXPENDITURES - NETWORK OPERATIONS (CONTINUED) Contract Services Invoicing / Emissions Inventory $ 7,500.00 $ 7,500.00 $ 10,000.00 Funding Formula, Annual Report Support - (Focus) $ 540.00 $ 540.00 $ 540.00 Rover Summary Reports $ 14,400.00 Monitoring Program Review $ 10,000.00 11 Network/Data Assessment - Third Party Contract $ 80,000.00 $ 40,000.00 $ 40,000.00 DACS Licensing Fee

Other Operational Charges On Call Charges Annual AENV Audit Daily System Checks Protocol Gasses

Total Monitoring Programs Expenditures $ 582,526.00 $ 542,526.00 $ 40,000.00 $ 501,296.00

21/02/2012 Budget 2012 Required and Voluntary Breakdown 4 of 7 2012 Budget

2012 DRAFT BUDGET

NOTE CATEGORY SUB-CATEGORY 2012 Required Voluntary 2011

CAPITAL EXPENDITURES

Valleyview Shelter 12 Capital Fund $ 10,000.00 $ 10,000.00 $ 30,000.00 Modems - Communications Presentation Display Additional Shelter Replacement Fence Posts - Smoky Heights Monitoring Program Review TEOM Analyzer repair and installation in Rover Valleyview TRS conversion Passive network expansion (1 passive installment fee) $ 50.00 THC Analyzer $ 18,000.00 Total Capital Expenditures $ 10,000.00 $ 10,000.00 $ - $ 48,050.00

TOTAL EXPENDITURES $ 751,406.00 $ 680,706.00 $ 70,700.00 $ 719,176.00

21/02/2012 Budget 2012 Required and Voluntary Breakdown 5 of 7 2012 Budget

2012 DRAFT BUDGET

Page 1 Revenue Page 2 Expenditures: Administration Page 3 Expenditures: Netwrok Operations Page 4 Expenditures: Network Operations (continued) Page 5 Capital Expenditures Page 6 2012 Budget Summary Page 7 Budget Notes

NOTE CATEGORY SUB-CATEGORY 2012 Required Voluntary 2011

BUDGET SUMMARY

Total Revenue to Raise $ 601,406.00 $ 530,706.00 $ 70,700.00 $ 609,176.00

Total Interest, Surplus, and Tax Rebate "Revenue" $ - $ - $ - $ -

Total Contract Revenue $ 150,000.00 $ 150,000.00 $ 110,000.00

TOTAL REVENUE $ 751,406.00 $ 680,706.00 $ 70,700.00 $ 719,176.00

TOTAL TO INVOICE FUNING PARTNERS $ 601,406.00 $ 530,706.00 $ 70,700.00 $ 609,176.00

Total Administration Expenditures $ 158,880.00 $ 128,180.00 $ 30,700.00 $ 169,830.00

Total Network Operations Expenditures $ 582,526.00 $ 542,526.00 $ 40,000.00 $ 501,296.00

Total Capital Expenditures $ 10,000.00 $ 10,000.00 $ - $ 48,050.00

TOTAL EXPENDITURES $ 751,406.00 $ 680,706.00 $ 70,700.00 $ 719,176.00

21/02/2012 Budget 2012 Required and Voluntary Breakdown 6 of 7 2012 Budget

2012 DRAFT BUDGET

BUDGET NOTES

1 Basis: 2 2 day CDM courses, include tuition, travel, accomodations and expenses 2 Basis: Mailbox $160.00/year; Program Manager Air Card $40.00/month; 1800 Number $240.00/year 3 Basis: Based on 2011 actual costs 4 Basis: As per public and NGO Remuneration Policy 5 Basis: Conference fees and expenses attended on behalf of PAZA, requires prior approval of the Board 6 Basis: 3.5% of total administrative budget 7 Basis: 1% of total passive network budget 8 Basis: Fixed fee includes monthly and annual calibrations, daily system checks, routine maintenance, daily system checks, data validation, reporting and submission, AENV annual audit support, materials and consumables, oncall charges and DACS software licencing 9 Basis: Monthly communications modem fee of $40 10 Basis: 6% of overall operating costs for station. Contingency includes unscheduled call outs, parts, maintenance and snow removal Basis: Third party network and data assessment. Includes complete review of PAZA network and data including statistical analysis to ensure the network 11 remains relevant and effective. Contract to be awarded once voluntary funding is received and through a RFP process. Basis: Capital fund allotment is typicall based on 10% of capital assests "as new", ten year replacement cycle. Reduced to 10,000 for 2012 based on 12 significant contribution to the fund in 2011.

21/02/2012 Budget 2012 Required and Voluntary Breakdown 7 of 7 0. GREETER greeting / intro

“please turn engine off and place in park/neutral”

tell customer of four things we will do do:  check the tire pressures  check the emission controls  measure whats coming out of the tailpipe  check the on-board computer

ok? “Please open open hood and gas cap door”

1. COMPUTER OPERATOR record direct to laptop:  vehicle type  make  model  year  engine size  gross weight  odometer  fuel  VIN accept input from GasCap/ECS , MIL/OBD, Tailpipe, and Tire Pressure Inspectors, and enter into laptop print the report

2. TIRE PRESSURE INSPECTOR place wheel chocks note basic vehicle info measure and record all four tire pressures -- replacing valve caps at end of tailpipe test show customer readings check and record recommended pressures from door post if necessary, ask if ok to adjust adjust, and replace caps pass info to computer operator

3. ECS INSPECTOR note basic vehicle info only do gas cap test if 1997 or older remove gas cap and test it record pass/fail result replace gas cap and close door use mirror on stick to check for catalytic converter record result open hood consult the underhood decal for which controls were fitted check for presence and condition of controls record results close hood pass info to computer operator

4. MIL / OBD INSPECTOR note basic vehicle info ask customer to exit vehicle connect to DLC and suck out data, record monitor status, MIL status and DTCs disconnect DLC do KOEO and KOER checks -- warn other people before starting engine record results leave engine running pass info to computer operator 5. TAILPIPE INSPECTOR note basic vehicle info ensure gas analyser is ready to test place probe in tailpipe start engine, if necessary, and run at steady 2000rpm until readings seem stable after catalyst light-off. Hold 2000rpm for at least 30 seconds, and at most 2 minutes. record the exhaust gas readings allow car to idle until readings seem stable. Continue idle for at least 30 seconds, and at most 2 minutes. record the exhaust gas readings pass info to computer operator

6. TRAFFIC CONTROL direct incoming vehicles to next open position. turn away anything that is obviously too big. Task Number of People Shift Brief Description per shift Pre – organization 2 May 29 – June 4 Collect donations and equipment prior to the clinic Set up 6 June 4 evening Set up the clinic site tents Morning Set up 3 June5 7:30 a.m. Set up the equipment at the site/prepare for the day Traffic Organizer 1 All shifts Direct traffic to ensure everyone’s safety Greeter 2 All shifts Let the driver know what will happen during the test; bust some myths and have fun Computer 2 All shifts Record all information Operator Tire Pressure 2 All shifts Take tire pressures and record info. Inspector ECS Inspector 2 All shifts MIL/OBD 2 All shifts Inspector Tailpipe Inspector 2 All shifts Place probe in tailpipe and take measurements Food 1 All shifts Be available to run for supplies and pick Organizer/Runner up and deliver snacks and lunch Take Down 6 June 6 evening Take everything down Clean up 2 June 7 Return all equipment and supplies

Shifts

June 5 – 8:00 a.m. – 1:00 p.m.

June 5 – 1:00 p.m. – 6:00 p.m.

June 6 – 8:00 a.m. – 1:00 p.m.

June 6 – 1:00 p.m. – 6:00 p.m.