COUNCIL MEETING AGENDA Tuesday, March 12, 2019 9:30 AM

YELLOWHEAD COUNTY COUNCIL MEETING AGENDA Tuesday, March 12, 2019 9:30 AM

Our Mission Statement Building a better community for present and future generations.

Vision Statement Recognized as a place of choice for those who want to be where great things happen.

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COUNCIL MEETING AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA MARCH 12, 2019

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1.0 AGENDA

1.01 Adoption of Agenda

That Council for Yellowhead County adopts the March 12, 2019 Council Agenda as presented.

2.0 MINUTES

2.01 Adoption of Council Meeting Minutes 6 - 12

That Council for Yellowhead County adopts the February 26, 2019 Council Meeting minutes as presented.

3.0 PUBLIC HEARINGS

4.0 SCHEDULED PRESENTATIONS

4.01 West Fraser, Edson Forest Products - on-line burner 13 - 19

5.0 CHIEF ADMINISTRATIVE OFFICER

6.0 COMMUNITY SERVICES

6.01 Historical Interpretive Signage Policy 20 - 24

That Council for Yellowhead County approves the Historical Interpretive Signage Policy as presented.

6.02 Rural and Remote Service Provision 25 - 29

Administration recommends that Yellowhead County Council write a letter to Alberta Community and Social Services regarding the necessity to review services and programs for their impact on rural and remote residents; and that Council advocate to the Rural Municipal Association, in the form of a resolution, for better provincial consideration of the needs of rural and remote communities.

Yellowhead County Council Meeting Agenda March 12, 2019 Page 2 of 45 7.0 INFRASTRUCTURE SERVICES

7.01 2019 Summer Gravel Program - Contract Award 30

That Council award the 2019 Summer Gravel Program contract to Jones Trucking & Backhoe Ltd. in the amount of $1,064,981.10.

7.02 Land Expropriation SW Sec.1-57-14-W5 - Baseline Road 31 - 34 Project

That Council, being satisfied that no Notices of Objection have been filed, and upon receiving proof of service and of publication, approves the expropriation of a portion of lands described as follows: THE SOUTH WEST QUARTER OF SECTION ONE (1) TOWNSHIP FIFTY SEVEN (57) RANGE FOURTEEN (14) WEST OF THE FIFTH MERIDIAN CONTAINING 64.7 HECTARES (160 ACRES) MORE OR LESS EXCEPTING THEREOUT: 0.417 HECTARES (1.03 ACRES) MORE OR LESS, AS SHOWN ON ROAD PLAN 6169LZ EXCEPTING THEREOUT ALL MINES AND MINERALS AND THE RIGHT TO WORK THE SAME and as shown as outlined in black in the attached Plan of Survey, dated February 20, 2019, prepared by Todd Mackenzie, Wood Geomatics Limited, and authorizes the execution, on behalf of Yellowhead County, of the Certificate of Approval. The Chief Administrative Officer or his designate is authorized to sign any subsequent documents or notices required under the Expropriation Act.

8.0 PROTECTIVE SERVICES

9.0 CORPORATE AND PLANNING SERVICES

9.01 Request for Tax Penalty Forgiveness 35 - 36

Administration recommends that Council for Yellowhead County deny the request for forgiveness of the tax Yellowhead County Council Meeting Agenda March 12, 2019 Page 3 of 45 penalty.

9.02 Second and third reading of Bylaw 01.19 to amend Land 37 - 39 Use Bylaw 16.13 to incorporate cannabis related uses

That Council for Yellowhead County gives second and third reading to Bylaw 01.19, amending Land Use Bylaw 16.13.

10.0 GENERAL ADMINISTRATION

10.01 Follow Up Action List 40

That Council for Yellowhead County accepts the Follow Up Action List as presented for information purposes.

10.02 Council Schedule 41 - 42

That Council for Yellowhead County accept the Council Schedule as presented for information purposes.

10.03 Council Information Package 43

That Council for Yellowhead County accept the Council Information Package for March 7, 2019 previously submitted for information purposes.

10.04 Council Must Read Package 44 - 45

That Council for Yellowhead County accept the Council Must Read Packages for February 28 and March 7, 2019 previously submitted for information purposes.

11.0 CLOSED SESSION

11.01 Closed Session

That Council for Yellowhead County enter into a Closed Session according to the Freedom of Information Protection of Privacy Act Section 16(1)(c).

11.03 Adjourn Closed Session

That Council for Yellowhead County adjourn the Closed Session.

12.0 ADJOURNMENT

Yellowhead County Council Meeting Agenda March 12, 2019 Page 4 of 45 12.01 Adjournment of Council Meeting

That Council for Yellowhead County adjourn the March 12, 2019 Council Meeting.

Yellowhead County Council Meeting Agenda March 12, 2019 Page 5 of 45 Council Meeting Minutes February 26, 2019

MINUTES

Yellowhead County Council held a Council Meeting on February 26, 2019 commencing at 9:30 AM in the Council Chambers, at the Yellowhead County Administration Building in Edson, Alberta.

COUNCILLORS PRESENT: Gerald Soroka, Mayor Sandra Cherniawsky, Deputy Mayor and Councillor Division 1 - Evansburg and Area Anthony Giezen, Councillor Division 2 - Wildwood and Area David Russell, Councillor Division 4 - Peers/Rosevear/Shiningbank Areas Shawn Berry, Councillor Division 5 - Wolf Creek/Pinedale Areas Wade Williams, Councillor Division 6 - Edson and Area Dawn Mitchell, Councillor Division 7 - Edson West Area Lavone Olson, Councillor Division 8 - Hinton, Cadomin/Robb Areas

COUNCILLORS ABSENT: Penny Lowe, Councillor Division 3 - Niton Junction and Carrot Creek Areas

ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Albert Bahri, Director of Protective Services Barb Lyons, Director of Corporate and Planning Services Christopher Read, Director of Community Services Don O'Quinn, Director of Infrastructure Services Dan Ivanov, Communications Coordinator Sherry Wassing, CAO Administrative Assistant

Mayor Soroka called the meeting to order at 9:30 AM.

1 AGENDA

1.1 Adoption of Agenda

RES32-02-26-19 MOVED BY Councillor Olson that Council for Yellowhead County adopts the February 26, 2019 Council Agenda with the addition of 5.2 Wildwood School Program. CARRIED UNANIMOUSLY

2 MINUTES

2.1 Adoption of Council Meeting Minutes

RES33-02-26-19 MOVED BY Councillor Berry that Council for Yellowhead County adopts the February 12, 2019 Council Meeting minutes as presented. CARRIED UNANIMOUSLY

2.2 Adoption of Governance and Priorities Meeting Minutes

RES34-02-26-19 MOVED BY Councillor Cherniawsky that Council for Yellowhead County adopts the February 19, 2019 Governance and Priorities Meeting Minutes with minor changes previously submitted by Mayor Soroka. CARRIED UNANIMOUSLY

3 PUBLIC HEARINGS

3.1 Public Hearing for Bylaw 01.19 that would amend Land Use Bylaw 16.13, being the Land Use Bylaw, by defining and incorporating cannabis related uses.

PH - 023

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Page 6 of 45 Council Meeting Minutes February 26, 2019

Mayor Soroka opened the Public Hearing at 9:32 am. He reviewed the procedure for Public Hearings and requested Council introduce themselves.

Kari Florizone, Planning and Engagement, presented Bylaw 01.19.

No other persons spoke during the Public Hearing and no submissions were received prior to the Public Hearing.

Mayor Soroka closed the Public Hearing at 9:34 am.

4 SCHEDULED PRESENTATIONS

4.1 Community Futures with Yellowhead County - Grow Local Initiative Presentation

Nancy Robbins, General Manager, and Jax Delisle, Communications Liaison, for Community Futures, and Stefan Felsing, Communications for Yellowhead County, presented to Council.

Yellowhead County offers a wide range of locally sourced and locally made goods available for purchase by consumers. The marketing for Grow Yellowhead has been closely tied to participation in the Alberta Open Farm Days tour, which is a province- wide initiative to promote local farms and agriculture producers. The Grow Yellowhead website is an excellent platform for Yellowhead County Farmers and Producers to showcase their products to consumers in the County and surrounding areas.

Since 2016, there were close to 700 views on the Grow Yellowhead section of the Yellowhead County website and over that for Open Farm Days information on the website since 2017. Over 100 people, that can be tracked, came directly from Facebook to the website or bus tour ticket sales. According to analytics, over 11,000 people for Open Farm Days and Grow Local promotions have been reached on Facebook with over 1000 engagements based on website link clicks, event responses, general interactions and shares.

This year significant increases to promotions and marketing for the Grow Yellowhead initiative during the Alberta Open Farm Days and throughout the rest of the year is planned. Showcasing Grow Local online through Facebook and other channels to direct people to the Grow Yellowhead website.

Increasing education opportunities for Yellowhead County Residents to promote their produce and products through the Grow Yellowhead website will also be a focus this year. The public launch of the site will be in April 2019.

5 CHIEF ADMINISTRATIVE OFFICER

5.1 Edson/Yellowhead Multi-Use Recreation Complex

RFD - 1029

As Council is aware, a joint Steering Committee made up of Councillors from the Town of Edson and Yellowhead County have been working with a consultant to review site locations and building design options that meet the requirements set out in the project scope as desired by the communities.

Now that this work is done, the Committee is comfortable that this is the right plan for the communities moving forward and as such is recommending that each Council agree with the location and concept design in principle.

As the County is adverse to borrowing funds for this project, a more conservative timeline is being proposed to bring this project to fruition. It is proposed that once the concept is presented to the communities for information and clarity, that pending any unforeseen negative reactions, the detailed design work would commence. This would begin likely at the end of 2019 or early 2020. It is anticipated that a project of this magnitude may take 1 1/2 - 2 years to complete the detailed design component. At that point, if the economy is showing signs of strength, the project can move into the

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Page 7 of 45 Council Meeting Minutes February 26, 2019

construction phase in early 2022. With an estimated two year construction schedule, the facility may be completed by 2024.

RES35-02-26-19 MOVED BY Councillor Berry that Council supports in principle the recommendation of the Joint Steering Committee to move forward with the project at an estimated cost of $70 million. CARRIED UNANIMOUSLY

5.2 Wildwood School Program

Email received from Cindy Wang, Secretary Treasurer, Grande Yellowhead Public School Division (attached to agenda).

RES36-02-26-19 MOVED BY Councillor Giezen that Council for Yellowhead County does not support in principle the transfer or closure of programming at the Wildwood School. CARRIED UNANIMOUSLY

6 COMMUNITY SERVICES

7 INFRASTRUCTURE SERVICES

7.1 2019 Evansburg - Wildwood Gravel Supply Contract

RFD - 1028

The tender for the 2019 Evansburg - Wildwood Gravel Supply contract (multiple year) was closed on February 7, 2019. The tender requires the supply of 40,000 Tonnes of 25mm gravel for each year in the 2019, 2020, and 2021 Summer Gravel Programs, respectively.

One tender was received: Tender 2019 2020 2021 Jones Trucking and Backhoe Services Ltd. $592,800.00 $598,000.00 $604,000.00

Jone's tender was reviewed by the County and meets all of the requirements identified in the tender document.

2018 gravel pricing for Evansburg - Wildwood was $14.82 per tonne $14.82 x 40,000 tonnes = $582,800.00

RES37-02-26-19 MOVED BY Councillor Olson that Council award the 3 year contract for the Evansburg-Wildwood Gravel Supply to Jones Trucking and Backhoe Services Ltd. in the amount of $592,800.00 for 2019, $598,000.00 for 2020 and $604,000.00 for 2021. CARRIED UNANIMOUSLY

7.2 Range Road 171 and Highway 748 Intersection Improvements, Grading and Other Work

RFD - 1033

Tenders were received from a total of eight (8) bidders for the above-noted project on February 8, 2019.

1. E-Construction $2,528,006.94 2. Lamb Enterprises Ltd. $2,482,760.00 3. In-Line Contracting Partnership $2,314,200.00 4. TBL Construction Ltd. $2,186,980.00 5. Martushev Logging Ltd. $1,998,210.00 6. Prairie North Construction $1,935,985.00 7. Johnson & Herbert $1,640,758.00 8. Morgan Construction and Environmental Ltd. $1,403,359.25 The low bid was submitted by Morgan Construction and Environmental Ltd.

RES38-02-26-19 MOVED BY Councillor Cherniawsky that Council reject all tenders and re-tender this project in 2020. CARRIED UNANIMOUSLY Page 3 of 7

Page 8 of 45 Council Meeting Minutes February 26, 2019

7.3 Tender 13110 - Culvert Replacement and Other Work

RFD - 1034

Tenders were received from a total of ten (10) bidders for the above-noted project on February 8, 2019. 1. In-Line Contracting Partnership $579,500.00 2. TBL Construction Ltd. $499,500.00 3. Grayson Excavating Ltd. $467,750.00 4. Prairie Erectors International Inc. $396,320.00 5. Formula Alberta Ltd. $383,000.00 6. Tyschuk Construction Ltd. $370,000.00 7. Unsurpassable Construction Ltd. $319,550.00 8. Plains Constructors Canada Ltd. $293,256.00 9. 1690082 Alberta Ltd. $280,800.00 10. S&K Structures Ltd. $193,721.00 The low bid was submitted by S&K Structures Ltd. and met all requirements of the tender. Although they have not performed any work for Yellowhead County; they have successfully completed similar work for Alberta Transportation and other Counties within Alberta.

RES39-02-26-19 MOVED BY Councillor Giezen that Council award a contract to S&K Structures Ltd. in the amount of $172,721.00. CARRIED UNANIMOUSLY

Mayor Soroka recessed the meeting at 10:38 am. Mayor Soroka reconvened the meeting at 10:48 am.

8 PROTECTIVE SERVICES

9 CORPORATE AND PLANNING SERVICES

9.1 First reading of Bylaw 02.19 to amend Land Use Bylaw 16.13 to incorporate recent changes to the MGA

RFD - 959

The Municipal Government Act (MGA) sets out the processes and the timelines for reviewing and issuing decisions on applications for development permits and subdivision. Recent amendments to the MGA now establish:  how long municipalities have to determine if an application is complete (20 days),  timelines for decision making once an application is deemed complete (40 days),  when the decision must be provided to the applicant (on the day of the decision), and  the appeal time-frame on a decision (21 days).

This Bylaw will bring Land Use Bylaw 16.13 into alignment with the MGA and incorporate impacts from Bylaw 07.18, as they relate to the advertisement of decisions and public hearings for Land Use Bylaw Amendments. Most significantly, the amendments will enable development permits for discretionary uses to be processed 6-12 days faster than relying on advertising the decision solely in the newspaper.

RES40-02-26-19 MOVED BY Councillor Berry that Council for Yellowhead County give first reading to Bylaw 02.19 amending Land Use Bylaw 16.13; and that Yellowhead County Council forwards the bylaw to a Public Hearing on March 26, 2019. CARRIED UNANIMOUSLY

9.2 Bylaw 03.19 to Repeal Bylaw 1.79 Establishment of Hamlet Boundaries (MacKay)

RFD - 1016

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Page 9 of 45 Council Meeting Minutes February 26, 2019

In 1979, a Ministerial Order was issued to establish MacKay as a hamlet within Improvement District #14. This Order was approved by the Minister so that MacKay could be eligible for a street restoration funding available from Alberta Transportation. The Order served no other purpose but to receive Provincial funding.

As MacKay is not considered a hamlet for planning or growth purposes in the Land Use Bylaw and was for only Provincial funding, Administration is requesting that Council repeal Bylaw 1.79 which established MacKay as a hamlet. Municipal Affairs defines a hamlet as a community that consists of five or more dwellings, has a generally accepted boundary and name, and contains land that is used for non-residential purposes. In the case of MacKay, all the lands are zoned Rural District and the general purpose is residential.

RES41-02-26-19 MOVED BY Councillor Mitchell that Council for Yellowhead County gives first reading to Bylaw 03.19 to repeal Bylaw 1.79, being a bylaw to establish the Hamlet of MacKay. CARRIED UNANIMOUSLY

RES42-02-26-19 MOVED BY Councillor Olson that Council for Yellowhead County gives second reading to Bylaw 03.19 to repeal Bylaw 1.79, being a bylaw to establish the Hamlet of MacKay. CARRIED UNANIMOUSLY

RES43-02-26-19 MOVED BY Councillor Russell that Council for Yellowhead County goes to third reading of Bylaw 03.19 to repeal Bylaw 1.79, being a bylaw to establish the Hamlet of MacKay. CARRIED UNANIMOUSLY

RES44-02-26-19 MOVED BY Councillor Giezen that Council for Yellowhead County gives third reading to Bylaw 03.19 to repeal Bylaw 1.79, being a bylaw to establish the Hamlet of MacKay. CARRIED UNANIMOUSLY

9.3 Bylaw 04.19 to repeal Bylaw 2.87 Establishment of Hamlet Boundaries (Pinedale)

RFD - 1022

In 1987, a Ministerial Order was issued to establish Pinedale as a hamlet within Improvement District #14. This Order was approved by the Minister so that Pinedale could be eligible for funding to install a communal low pressure sewage system. The Order served no other purpose but to receive Provincial funding.

As Pinedale is not considered a hamlet for planning or growth purposes in the Land Use Bylaw and was for only Provincial funding, Administration is requesting that Council repeal Bylaw 2.87 which established Pinedale as a hamlet. Municipal Affairs defines a hamlet as a community that consists of five or more dwellings, has a generally accepted boundary and name, and contains land that is used for non-residential purposes. In the case of Pinedale, the lands are zoned Country Residential with four Rural District parcels and the general purpose is residential.

RES45-02-26-19 MOVED BY Councillor Williams that Council for Yellowhead County gives first reading to Bylaw 04.19 to repeal Bylaw 2.87, being a bylaw to establish the Hamlet of Pinedale. CARRIED UNANIMOUSLY

RES46-02-26-19 MOVED BY Councillor Cherniawsky that Council for Yellowhead County gives second reading to Bylaw 04.19 to repeal Bylaw 2.87, being a bylaw to establish the Hamlet of Pinedale. CARRIED UNANIMOUSLY

RES47-02-26-19 MOVED BY Councillor Mitchell that Council for Yellowhead County goes to third reading to Bylaw 04.19 to repeal Bylaw 2.87, being a bylaw to establish the Hamlet of Pinedale. CARRIED UNANIMOUSLY

RES48-02-26-19 MOVED BY Councillor Williams that Council for Yellowhead County gives third reading to Bylaw 04.19 to repeal Bylaw 2.87, being a bylaw to establish the Hamlet of Pinedale. CARRIED UNANIMOUSLY

9.4 Bylaw 05.19 to rescind Bylaw 13.99, Guenette Area Structure Plan for Part of the NE 1/4 32-52-17-W5M

RFD - 1027 Page 5 of 7

Page 10 of 45 Council Meeting Minutes February 26, 2019

On June 22, 1999, Yellowhead County Council approved Bylaw 13.99 that adopted the Guenette Area Structure Plan, allowing for the creation of a one lot subdivision south of Edson. At that time a policy of Municipal Development Plan Bylaw 6.98 required that an Area Structure Plan be prepared to allow for further subdivision (six lots of greater from a quarter section) within the Edson Urban Fringe plan area. Since that time, the policies have changed and developing an additional lot would not require such detailed planning, especially in a rural location.

As this plan does not contemplate any further development, Administration would like to request that Council rescind the Guenette Area Structure Plan.

A referral was sent to the Town of Edson as the plan area is within the Edson Urban Fringe. The Town had no objections to having this Area Structure Plan repealed.

RES49-02-26-19 MOVED BY Councillor Olson that Council for Yellowhead County give first reading to Bylaw 05.19, being a bylaw to repeal Bylaw 13.99 (Guenette Area Structure Plan); and that the Bylaw be forwarded to a Public Hearing on March 26, 2019 CARRIED UNANIMOUSLY

9.5 Bylaw 06.19 to rescind Bylaw 29.95, Terrace Heights North Joint Area Structure Plan (N1/2 4-51-25-W5M)

RFD - 1030

In 1995, the Municipal District of Yellowhead No. 94 and the Town of Hinton adopted the Terrace Heights North Area Structure Plan. As this was a joint plan approximately 45ha of land was in the MD and the remaining 31 ha was located within the Town's boundary. The future uses included commercial, residential and park space.

In 2009, the Municipal Government Board approved an annexation application that included 892.7ha of County land being annexed into the Town of Hinton. Part of these lands included a portion of lands within the Area Structure Plan (see attached plan). As all of the lands within this plan area are now within the Town of Hinton, Administration is requesting that Council rescind the Area Structure Plan. A referral regarding this matter was sent to the Town of Hinton and they have no objections to the plan being rescinded.

RES50-02-26-19 MOVED BY Councillor Berry that Council for Yellowhead County give first reading to Bylaw 06.19, being a bylaw to repeal Bylaw 29.95 (Terrace Heights Joint Area Structure Plan); and that the Bylaw be forwarded to a Public Hearing on March 26, 2019. CARRIED UNANIMOUSLY

9.6 January 2019 Financial Report

RFD - 1032

Attached for Council's information are the following reports:

Financial assets as of January 31, 2019 Salaries and wages for the month of January 2019 Listing of all vendor payments issued during January 2019.

RES51-02-26-19 MOVED BY Councillor Mitchell that Council for Yellowhead County accepts the January 2019 Financial report for information purposes. CARRIED UNANIMOUSLY

10 GENERAL ADMINISTRATION

10.1 Follow Up Action List

RES52-02-26-19 MOVED BY Councillor Cherniawsky that Council for Yellowhead County accepts the Follow Up Action List as presented for information purposes. CARRIED UNANIMOUSLY

10.2 Capital Projects Status List - postponed on completion of 2019 Final Budget

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10.3 Council Schedule

RES53-02-26-19 MOVED BY Councillor Russell that Council for Yellowhead County accept the Council Schedule for March and April 2019 for information purposes. CARRIED UNANIMOUSLY

10.4 Council Information Package

RES54-02-26-19 MOVED BY Councillor Williams that Council for Yellowhead County accepts the Council Information Packages for February 7 and 14, 2019 previously submitted for information purposes. CARRIED UNANIMOUSLY

10.5 Council Must Read Package

RES55-02-26-19 MOVED BY Councillor Giezen that Council for Yellowhead County accepts the February 21, 2019 Council Must Read Package as previously submitted for information purposes. CARRIED UNANIMOUSLY

11 MAYOR AND COUNCILLOR REPORTS

11.1 Mayor and Councillor Reports

RES56-02-26-19 MOVED BY Councillor Olson that Council for Yellowhead County accept the Mayor and Councillor Reports submitted at the February 19, 2019 Governance and Priorities Meeting by Councillor Cherniawsky, Councillor Giezen, Councillor Lowe, Councillor Russell, Councillor Berry, Councillor Williams, Councillor Mitchell, Councillor Olson and Mayor Soroka for information purposes. CARRIED UNANIMOUSLY

12 CLOSED SESSION

13 ADJOURNMENT

13.1 Adjournment of Council Meeting

RES57-02-26-19 MOVED BY Councillor Berry that Council for Yellowhead County adjourn the February 26, 2019 Council Meeting at 11:31 am. CARRIED UNANIMOUSLY

Gerald Soroka, Mayor

Jack Ramme, Chief Administrative Officer

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Page 12 of 45 Page 13 of 45

Presentation to Yellowhead Council  Page 14 of 45  Edson Forest Products has been running its Olivine burner since March12,2018 and our variance is set to expire on May 12,2019.

 Edson Forest Products was going to begin shipping excess hog to Pinnacle Pellet when our variance expired.

 In February 2019 Pinnacle Pellet had an explosion which shut the plant down and we were advised they would not be taking any wood waste from their suppliers for a minimum of 6 months.

Page 15 of 45  Edson Forest Products has reapplied to Government for a 12 month extension to the Variance to allow Edson to continue to burn hog until such time Pinnacle is operational.   We are in the process of public consultation and working with Calvin Consulting on our air modeling and expect to have our application completed for submission before the first week of April 2019.

 We are asking for Yellowhead County for support of the Edson Forest Product’s application to the government to burn hog for a 12 month period.

 Edson Forest Products does not want to stock pile material as it poses a huge fire risk to the site.  Olivine Burner Page 16 of 45  Under our current variance from the government this is what is required from Edson Forest Products when running the Olivine Burner.

 Burner can not exceed out of compliance more than 10%

 To date Edson Forest Products has not exceeded more than 3% in any given month in the 11month period running the burner. Page 17 of 45

 We must be burning at a temperature exceeding 375c or we are out of compliance (This is all tracked with temperature charting which we must submit to the Environment Minister office)

 The Olivine Burner runs with temperatures between 450 to 600c. The burner runs for approx. 4 days per week.

 Edson Forest Products also has a fire permit which does not allow us to run the burner if winds exceed 30 KPH and gusts of 40 kph  24 /7 Air Monitoring of the Olivine Burner Page 18 of 45  Edson Forest Products is also required to have a 24/7 air monitoring station that monitors air quality on the site.   The air monitoring is handled by a 3rd party who reports to both Edson Forest Products and the Environment Office.

 Under the variance Edson Forest Products can not exceed 25 TSP(Total Suspended Particulates) in a 24 hour period. The is measured in Micro

Page 19 of 45 grams per cubic meter of air.

 If Edson Forest Products exceeds any of these measurements it must be reported to ERC within 7 days.

 We also have to submit all data from the air monitoring station along with Burner charts monthly.

 In addition Edson pays $6000/month for the air monitoring station and $12/tonne to government for burning(Approx. $50,000/month). Yellowhead County Council Request for Decision

Date Presented: March 12, 2019 Item Number: RFD - 1031

SUBJECT Historical Interpretive Signage Policy

ISSUE The Heritage Advisory Board and administration asks Council to review and approve the Historical Interpretive Signage Policy.

BACKGROUND Yellowhead County's Heritage Program has identified the importance of commemorating sites where a historic event took place, or built historic resource remains. Over the past four years, Yellowhead County has worked with community members to complete historical interpretive signage at the Solomon Creek turnout and at the Luscar overlook. In 2018, the Heritage Advisory Board requested that administration formalize the process of applying and installing such signage, so that the roles of the County and future partners/stakeholders are clearly defined.

Going forward in 2019, the Heritage Advisory Board has refined the above process by making it a community driven policy and administration has developed an application form for the use of residents and/or groups wishing to commemorate a historical event/site. The Heritage Advisory Board has approved the attached application and have recommended Council approval of the attached policy.

REPORT/DOCUMENT Attached

FINANCIAL The approved 2019 interim budget includes $5,000 towards Historical Interpretive Signage. In the past, this budgeted amount has allowed us to fabricate and install two signs per year.

OPTIONS 1. That Council approves the Historical Interpretive Signage Policy as presented. The Heritage Advisory Board will receive and review applications and will advise administration of priority sites. 2. That Council revises the Historical Interpretive Signage Policy. 3. Other Direction as provided by Council.

RECOMMENDATION That Council for Yellowhead County approves the Historical Interpretive Signage Policy as presented.

Submitted by Jenny Seibel, Heritage Coordinator

Page 20 of 45 Policy No.: Topic: Effective Date:

Historical Interpretive Signage Approved By:

Subject Area: Date of Next Review:

Heritage Date(s) Revised:

Policy Statement: Yellowhead County sees the opportunity to recognize historical points of interest within the Municipality, giving the public an opportunity to provide historical context to a particular location or event. Where applicable, these signs may be done in partnership with an applicant or stakeholder.

Purpose: To create an opportunity for residents to develop historical interpretive signage within Yellowhead County, while also providing guidelines and direction for maintaining and replacing historical interpretive signage in our communities.

Definitions:  Applicant - a person or group who may bring forward information and a request to the Heritage Advisory Board for historical interpretive signage  Council – means the municipal officials elected to represent the ratepayers of Yellowhead County  Stakeholder – a person or group who may enter into an agreement with Yellowhead County to share the costs/installation of the historical interpretive signage

Council Guidelines: 1. The Historical Interpretive Signage Policy will be reviewed by Council a minimum of every 5 years and amended where amendments are necessary. 2. The Heritage budget will be considered annually by Council and will provide funding support for historical interpretive signage.

Page 21 of 45 Historical Interpretive Signage Page 2/3 Policy No.:

Heritage Board Guidelines: 1. The Heritage Advisory Board will recommend a budget to Council annually that will include costs for fabrication and installation of interpretive signage and consider any cost sharing stakeholder partnerships. 2. The Heritage Advisory Board will receive applications for historical interpretive signage and determine priorities for installation. 3. The Heritage Advisory Board will establish the style of signage to be used and approve the location for installation. 4. The Heritage Advisory Board will approve the content and final design of the signage.

Managerial Guidelines: 1. Yellowhead County administration will carry out the approved policy. 2. Yellowhead County is responsible for the acquisition and installation of all signs. 3. Where applicable, a stakeholder may choose to partner with Yellowhead County to purchase and install the signs. In these cases, the stakeholder will be advised of all costs associated with the purchase and installation of the signs and a cost sharing agreement will be determined. 4. Applicants are responsible for nominating a historical site for interpretive signage, supplying background information on the event/site and facilitating any desired commemoration event. 5. Yellowhead County administration will liaise with applicants and/or stakeholders to inform, gather further information and encourage participation. 6. Repair and replacement, as well as life-cycle replacement, are the responsibility of Yellowhead County and will be completed as County resources and budgets allow.

Page 22 of 45 Historical Interpretive Signage Page 3/3 Policy No.:

Procedures: 1. Requests for historical interpretive signage will require completion of an application form. The application process shall be managed by County administration who can assist with the completion of the form. 2. The Heritage Advisory Board will review applications every August for the successive year to allow for appropriate research and budgetary planning. The process shall be managed by County administration. 3. Yellowhead County administration will be responsible for the content of the signage, with information from the applicant and/or stakeholder. 4. Style of signage will be based on the specifications established by the Heritage Advisory Board. 5. Signs will be placed on Yellowhead County property in a location that allows administration and the public full access. 6. Signs will include the historical context on a point of interest, pictures appropriate to the point of interest, the Yellowhead County logo, and where applicable, the applicant and/or stakeholder logo at a minimum.

______Jack Ramme, Chief Administrative Officer Date

Page 23 of 45 Heritage Program 2716-1st Avenue, Edson, Alberta T7E 1N9 Telephone: (780) 723-4800 / Fax: (780) 723-5066

HISTORIC INTERPRETIVE SIGNAGE APPLICATION Request for an interpretive sign to commemorate a historic site/event

Name of Group/Individual:

Name of Group Contact:

Telephone: (H) (W) (C)

Email:

Mailing Address:

LOCATION Location Requested: Please note that location must be Yellowhead County owned

SIGNAGE Steel and concrete base with Aluminum and Laminate sign board 24” x 48”

Historic Event/Site:

Reason why it should be commemorated:

Please provide further information, stories and pictures that we would be able to add to the interpretive signage by attaching them to this application.

Please advise of plans for a sign installation ceremony your community will have for the sign.

Office Use Date application received: Approved:

Page 24 of 45 Yellowhead County Council Request for Decision

Date Presented: March 12, 2019 Item Number: RFD - 1040

SUBJECT Rural and Remote Service Provision

ISSUE Rural communities suffer from a lack of resources for the development and provision of human services.

BACKGROUND At the 2019 Family and Community Support Services Association of Alberta (FCSSAA) conference and Annual General Meeting, the topic of rural and remote services was brought forward from the floor. The East Central region had submitted an item to the Resolution committee of the FCSSAA, which was declined for consideration during the AGM (attached are the proposed resolution and FCSSAA response). The FCSSAA recognizes the challenges rural and remote communities face, in terms of remoteness, lower populations and services accessibility, and is addressing these issues outside of the formal resolution process.

Yellowhead County residents encounter these issues when addressing a wide variety of social issues. They include: • Specialized medical services and/or cancer treatment, • Occupational therapy, physical therapy, and speech language therapy, • Mental Health Counselling, • Income Support or other Alberta Support Services programs, • Respite and specialized adult services, • Public Health services and • Child Care.

Currently, a resident of Wildwood, requiring access to Mental Health Counselling, will need to travel 45 minutes to Spruce Grove for an appointment. This appointment, depending on demand, may not occur for 6 weeks. Individuals in Evansburg, experiencing financial hardship, must travel to Spruce Grove to apply for Income Support. To date there has been no willingness to provide a drop in service or clinic within the eastern communities of Yellowhead County, despite requests.

In addition to the difficulty individuals experience in accessing these government services, residents also face the disadvantage of not having access to new initiatives funded by the province, most of whom require collaboration. This includes: • Elder Abuse • Domestic Violence • Disability Services • Welcoming and Inclusive Communities • and numerous other opportunities that present themselves throughout the year.

Rural communities may participate in regional collaborative initiatives, however the solutions that often arise from these groups often do not directly serve rural or remote residents, or residents with mobility, transportation or financial barriers. Yellowhead County, a partner in the regional Elder Abuse collaborative, still struggles with addressing cases of elder abuse due to the lack of social supports and services to refer and support victims. In larger areas organizations have the operational capacity to work collaboratively, in some instances developing multi-disciplinary teams to work

Page 25 of 45 with families, whereas in the rural and remote communities, there are few to no resources with which to collaborate on an issue or specific circumstance.

With the increased centralization of services and collaborative requirements for grants and programming, rural communities are being excluded from access to services and supports from which urban or centrally located citizens benefit. Developing a protocol or standard wherein the government is required to review programs, services and initiatives against the backdrop of rural and remoteness could improve the quality of life for rural and remote residents, and the municipalities in which they live.

At their February 6, 2019 meeting, the Family and Community Support Services Board considered and discussed this issue, and agreed to recommend Council address this multi-jurisdictional issue, complimenting the activities that will be undertaken by the Family and Community Support Services Association of Alberta. The actions considered include the following steps:

1. Including a letter to the Ministry of Community and Social Services regarding the challenges, 2. Advocacy to and with the Rural Municipal Association 3. Approach other organizations and Ministries with whom municipalities would share similar challenges.

The Family and Community Support Services Board passed the following resolutions:

RES 03-02-06-19 MOVED BY Kristal Beier-Nero that the Family and Community Support Services Board request council write a letter to Community and Social Services regarding the necessity to review services and programs for their impact on rural and remote residents. CARRIED UNANIMOUSLY RES 04-02-06-19 MOVED BY Kristal Beier-Nero that the Family and Community Support Services Board requests that Council advocate to the Rural Municipal Association, in the form of a resolution, for better provincial consideration of the needs of rural and remote communities. CARRIED UNANIMOUSLY.

REPORT/DOCUMENT Attached

FINANCIAL

OPTIONS Yellowhead County Council has the following options available. 1. Advocate to Alberta Community and Social Services and the Rural Municipal Association regarding the necessity to review services and programs for their impact on rural and remote residents; 2. Do not proceed with supporting further action outside of official Family and Community Support Services Association of Alberta channels. 3. Other actions, as suggested by Council.

RECOMMENDATION Administration recommends that Yellowhead County Council write a letter to Alberta Community and Social Services regarding the necessity to review services and programs for their impact on rural and remote residents; and that Council advocate to the Rural Municipal Association, in the form of a resolution, for better provincial consideration of the needs of rural and remote communities.

Submitted by Wendy Robinson, FCSS Supervisor

Page 26 of 45 » (09-1248) Proposed Resolution for FCSSAAConference |November_'2018

Submitted by: EastCentral Region, Familyand Community Support Services

BEITRESOLVEDTHATthe FCSSAAwork with the ProvincialGovernment to developa rural 8: remote lens to better understand the context of, and mitigate the unique V challengesof geographic remoteness, low population, and service accessibility]density faced byRural& Remote AlbertaFCSSprograms and theircommunities.

ANDBEITRESOLVEDthat the Provincialgovernment work in consultation with Ruraland Remote communities] FCSSprograms to establish a de?nition of Ruraland Remotethat would bejappliedfor government decisionmaking pertaining to policy,fundingand program , development for Ruraland RemoteCommunities. ”

Proposed De?nition of Rural/Remote Communities: '

"Settlements of less than 10,000 population withspecialneeds related to geographic isolation, an economy based on primary production, and informalsocial systems with a localfocus." MichaelKimZap},PhD{ProfessorEmeritus ofsocialWork,UniversityofCalgary)

There is no clear de?nition of Rural&Remote Communitiesthat has beenadopted by all Ministries.

FCSSmust be recognized as the thread it is, moving through our Rural&remote communities, connecting people to the assistancethey require. We understand localissues,build relationships with our clientsand work withlocalpartners to ensure ourcommunity member 3 needs are met. The core of FCSSprogramming is Preventive Social Initiativesto enhance the wellbeing of our community members. FCSSprograms in rural, remote and isolatedareas are the information and referral centre for the communities we work in.‘-gften,we provide services that other programs are mandatedto do. ’ 4: "4. FCSSprograms are excellentiatreporting on Outcomesand have established ?nancial credibility and accountability amongst Provincialprograms.

Asone of the longest standing provincial programs with over 50 years of recognized service, FCSShas a proven record of listening to grass roots community ideas and promoting local autonomy.

Our smaller populations can sometimes'_put our communities at a disadvantage.We ask that the ProvincialGovernmentbetter recognize the challenges of rural, remote andisolated communities by reviewing and encompassing the definitionof "Rural& Remote" in‘government policy. Achange of this nature would allow FCSSand our localpartners improved access to

Page 27 of 45 more grant opportunities and avenues to participate in pilot programs that could potentially augment services in our communities.

FCSSis the Human Services life blood of our Rural & remote communities. Pilot projects and funding for government initiatives are often brokered through larger organizations to rural and remote communities without consideration of what programs or services already exist, and whether ornot there is the local capacity to participate in initiatives.Ifgrants for Rural& .Remote programswere made more accessible, our capacity to serve our Rural & Remote citizens would be enhanced.

Page 28 of 45 Family and Community 5 u o It 5 r I 9 l FCSS...::....n.‘:.:.,:..; I0;agj;;f;In8§§ir;§;;ig; \ ph 780-415-4790

October 16, 2018 '

East Central Region Family and Community Support Services clo Ms Cathy Charlton, Executive Director Wainwright&DistrictFamilyand Community Services 902-5"‘Avenue Wainwright,Alberta T9W 1C7

Dear Ms Charlton;

Thank you for submitting a resolution for consideration by the FCSSAABoardinanticipation of the ResolutionSession to be heldduring the 2018 Annual General Meetingof the Familyand Community Support Services Associationof Alberta. After careful considerationand thoughtful discussion, the Boardpassed the following motion:

"The Board of the FCSSAA does not support inclusionof the resolution by East Central Region FCSS at the November, 2018 Conference on the grounds that advocacy for a Provincial Lens and De?nition of Rural and Remote communities is a body of work impacting many provincialministries and is beyond the scope of the FCSSAA and its relationship withthe Ministryof Community and Social Services.”

Although the Board did not support moving this resolution fonrvardto the AGM,they did appreciate the issues that were raised in both the resolutiondocumentand the followup rationalethat was provided.Therefore.the Boardalso passed the following motion:

"However, the FCSSAA is extremelyaware of the significant differences between communities in Alberta and speci?callythe unique challenges faced by remote and rural communities in the delivery of FCSS programming‘ TheBoardcommitsto: A) Continuing to highlightthese challenges withinthe FCSS network; B) Highlightthese challenges to the Ministryof Community and Social Services and explore the Ministry'sinterest in workingcross-dapartmentally to develop a rural and remote communities lens and de?nition;and C) Highlightthese challenges when working withor presenting to other Alberta-based associations and organizations in order to gauge interest in and promote the need for a rural and remotecommunity provinciallens and de?nition." On behalf of the FCSSAABoard.Iwould liketo thank East Central Region for raisingthese concerns and identifying some potentialstrategies to address them. Iwouldencourage you to continue to work withyour FCSSAARegional Representative, George Glazier.and to hold the FCSSAABoard accountable for the commitments it has made.

Yours truly,

z?/trait.»-—-- VickiVan VlietVaitkunas, President FCSSAA

copy: George Glazier.East Central Region FCSSAABoard Representative

Page 29 of 45 Yellowhead County Council Request for Decision

Date Presented: March 12, 2019 Item Number: RFD - 1039

SUBJECT 2019 Summer Gravel Program - Contract Award

ISSUE The Tender closed for Contract #2019-761 2019 Summer Gravel Program on February 28, 2019. The tender requires approximately 394 kilometers of summer road graveling within Yellowhead County with 104,227.5 tonnes of Owner supplied crushed gravel from five (5) different stockpile sites.

BACKGROUND Tenders were received from a total of two (2) bidders for the above noted project on February 28, 2019.

1. Associated Aggregates Ltd $1,578,753.85 2. Jones Trucking & Backhoe Services Ltd. $1,064,981.10 The low bid was submitted by Jones Trucking & Backhoe Services Ltd. and after it was reviewed it met all requirements of the tender. They have successfully completed similar work for Yellowhead County.

REPORT/DOCUMENT No attachment required

FINANCIAL The unit rate for haul of gravel surfacing for the 2018 Summer Gravel Program was $0.28 per tonne-km. Jones’ unit rate for haul of gravel surfacing for 2019 is $0.28 per tonne-km. The Jones Trucking & Backhoe Services Ltd. bid is $1,064,981.10. The County approved interim budget for 2019 Summer Graveling is for $1,229,632.00. Based on the tendered price for graveling in this area, the 2019 interim budget is sufficient to execute this project this year.

OPTIONS 1. That Council award the 2019 Summer Gravel Program contract to Jones Trucking & Backhoe Services Ltd. in the amount of $1,064,981.10. This will allow the project to proceed in 2019. 2. That Council reject all tenders. By choosing this option the project will not proceed. 3. That Council provide other direction.

RECOMMENDATION That Council award the 2019 Summer Gravel Program contract to Jones Trucking & Backhoe Ltd. in the amount of $1,064,981.10.

Submitted by Rex Wallace, Asst Manager of Infrastructure Services

Page 30 of 45 Yellowhead County Council Request for Decision

Date Presented: March 12, 2019 Item Number: RFD - 1038

SUBJECT Land Expropriation SW Sec.1-57-14-W5 - Baseline Road Project

ISSUE The execution of the Certificate of Approval for the expropriation of land for the Baseline Road construction project.

BACKGROUND As per Council direction administration, with the assistance of RMRF, has started the process of expropriation of the land being part of the SW 1-57-14-W5 that is required for the reconstruction of Baseline Road. To date no Notices of Objection have been file. Therefore the next step in the process is for Council to make a resolution approving the expropriation. The Certificate of Approval can then be executed and the new road plan registered with land titles.

REPORT/DOCUMENT Attached

FINANCIAL The estimated cost of the expropriation is $10,000

OPTIONS 1. That Council approve the following resolution:

This option would allow the expropriation process to continue.

Page 31 of 45 2. That Council not approve the resolution. This option would stop the expropriation process and the reconstruction of Baseline Road will be delayed until the land is obtain sometime in the future. 3. Other direction Council may wish to provide.

RECOMMENDATION That Council approve the following resolution:

Submitted by Don O’Quinn, Director of Infrastructure Services

Page 32 of 45

FORM 4

EXPROPRIATION ACT (Section 18)

CERTIFICATE OF APPROVAL

Yellowhead County, 2716 - 1st Avenue, Edson, Alberta, T7E 1N9, hereby approves the expropriation of the following land:

A portion of the lands described as follows:

The South West Quarter of Section One (1) Township Fifty Seven (57) Range Fourteen (14) West of the Fifth Meridian Containing 64.7 Hectares (160 Acres) More Or Less Excepting thereout: 0.417 Hectares (1.03 Acres) More Or Less, As Shown On Road Plan 6169LZ Excepting Thereout All Mines and Minerals And The Right To Work The Same

and as shown as outlined in black in the attached Plan of Survey prepared by Todd Mackenzie, Wood Geomatics Limited, on February 20, 2019.

1. The nature of the interest in the land expropriated is Fee Simple.

2. The work or purpose for which the interest in the land is expropriated is a public roadway.

3. The expropriating authority is Yellowhead County, 2716 - 1st Avenue, Edson, Alberta, T7E 1N9.

4. The lands stand in the Register of Northern Alberta Land Registration District in the name of Richard V Ross in Certificate of Title Number 872 121 992.

Dated this 12th day of March, 2019

YELLOWHEAD COUNTY

Per: (c/s)

Per:

The full name and address of the Expropriating Authority is: Yellowhead County c/o Reynolds Mirth Richards & Farmer LLP Barristers and Solicitors 3200 – 10180 – 101 Street Edmonton, AB T5J 3W8 2271577.doc;March 1, 2019

Page 33 of 45 REGISTRAR NORTH ALBERTA LAND REGISTRATION DISTRICT

PLAN No. ______

ENTERED AND REGISTERED ON ______Government

Road Plan

982 2925

Lot 2 INSTRUMENT No. ______E. 1/4 2 Subdivision Fd. I. Plan 962 0504 Mkd. 1/4 ______RP A.D. REGISTRAR 359° 1 57-14-5

Yellowhead County

Plan Showing Survey of Road Widening Road S.W. 1/4 Sec. 1-57-14-5 Area Required = 0.406 ha Within S.W. 1/4 Sec. 1 824.82 08' Twp. 57 - Rge. 14 - W. 5th Mer.

Road Plan 6169 LZ

Government Road Allowance 269°11'35"- 824.38

Page 34 of 45 R/W Plan 002 1218 90° 224.04 235.03 89° Pl. I. R1 11' 35" 2019 Mp. 0.3 N. Detail Not To Scale 0 100 200 300 400 500 Scale: 1:5000 Metres 35.24 36.24 5.76 N.E. 35 4.76 N. 1/4 36 Fd. I. c.s. Fd. I. c.s. 1.0 Mkd. XXXV.LVI.XIV See Detail Twp. 57 Mkd. 1/4

05" Government Road Plan 6169 LZ Road 269°11'35"- 824.38 Allowance Legend 781.22 Twp. 56 Fd. I. c.s. 0.2 365.41 Fd. I. c.s. 0.1 224.04 235.03 90°30'30" 5.18 89° Pl. I. R1 5.18 Fd. I. c.s. Statutory iron posts found are shown thus ...... 179°01'20" R26 R25 11' 35" Fd. ASCM Allowance Mp. 0.3 N. 357°49'20" (Not Mkd.) Statutory iron posts placed and marked P185 are shown thus ...... R24 223669 R/W Plan 002 1218 Area to be registered by this plan is outlined in black, shown thus ...... ASCM denotes Alberta Survey Control Marker shown thus...... Geo-referenced location shown thus ...... RP All distances are at ground level and shown in metres and decimals thereof. Mp. denotes marker post with plaque placed or found as shown.

EY URV OR Abbreviations Geo-reference Data S S' NU Surveyor D MIT MB A N R E S CSRS denotes Canadian Spatial NRCan denotes Natural Resources Datum: NAD83 (CSRS), UTM Zone (11 N.) E R A P S Reference System. Canada. Todd MacKenzie, ALS L O Bearings are grid and are derived from GNSS observations C A

I T P185

c.s. denotes countersunk. Pl. denotes placed. (processed through NRCan's PPP service). Date of Survey: February 20, 2019. A R T I

E Wood

E. denotes east. PPP denotes Precise Point In accordance with the provisions of the Surveys Act. O

The geo-referenced point is the (E. 1/4 Sec. 2-57-14-5): 5972626.20 N., 568414.15 E. B N

Fd. denotes found. Positioning. L Geomatics Limited

Reference meridian is 117° West longitude. A GNSS denotes Global Navigation Rge. denotes range. Combined Scale factor is 0.999521. Satellite Systems. RP denotes reference point. ha denotes hectare(s). R/W denotes right of way. I. denotes iron post. S. denotes south. Mer. denotes meridian. Sec. denotes section. Road Authority Mkd. denotes marked. Twp. denotes township. Yellowhead County N. denotes north. UTM denotes Universal Transverse NAD83 denotes North American Datum, Mercator. 1983. W. denotes west. Wood Geomatic.s. Limited #401, 1925 - 18th Avenue N.E. Calgary, Alberta, T2E 7T8 Tel. (403) 248 4331

Drawing File Initials: BV/TM Date: Feb. 27, 2019 Project No: PT180004 Name:EL180019-EX Yellowhead County Council Request for Decision

Date Presented: March 12, 2019 Item Number: RFD - 1036

SUBJECT Request for Tax Penalty Forgiveness

ISSUE Request from Maurice Martin to forgive tax penalties.

BACKGROUND Mr. Maurice Martin has submitted the attached request asking for forgiveness of the tax penalties on his tax account. The tax payment for this account has not been received for either of the 2017 and 2018 tax levies and if not paid the property will be placed on the tax caveat list for 2019. The penalties on Mr. Martin's tax account are $178.87 for 2017 and $280.08 in 2018.

In his correspondence Mr. Martin outlines details of how he feels his payments have been misdirected by his financial institution both in September of 2018 and in the prior year. As a result of this Mr. Martin feels as he intended to pay taxes that he should not be subject to penalties. Mr. Martin also contacted our office in July of 2017 asking that penalties be forgiven however when advised that the request would need to be directed to Council did not follow through on the request. At that time he had advised that he had been out of the country and did not realize the tax deadline had passed.

All tax accounts with outstanding balances are subject to tax penalties as per Bylaw 6.97 and penalties can only be reversed through a resolution of Council.

As Mr. Martin feels the payment is outstanding as a result of his financial institution he may wish to consider approaching them and asking them to reimburse him the amount of the penalties. Mr. Martin has indicated that he is prepared to pay his taxes once Council has made a decision.

REPORT/DOCUMENT Attached

FINANCIAL The total amount requested to be forgiven is $458.95.

OPTIONS 1. That Council for Yellowhead Council approve the request for forgiveness of the tax penalty in the amount of $458.95. This option would reverse the penalty amounts and leave the outstanding balance on the account as the tax levy for each of 2017 and 2018. 2. That Council for Yellowhead County deny the request for forgiveness of the tax penalty. This option will leave the penalties as part of the outstanding tax balance. 3. Other direction as provided by Council.

RECOMMENDATION Administration recommends that Council for Yellowhead County deny the request for forgiveness of the tax penalty.

Submitted by Barb Lyons, Director of Corporate & Planning Services

Page 35 of 45 Sher?Wassing

From: Maurice Martin Sent: February 19, 2019 12:07 PM To: Sherry Wassing Subject: Re: Yellowhead County contact information

"Letter of Request" to have my penalties on my property taxes withdrawn.

1 am writing this "Letter of Request" to withdraw/cancel my penalties for late payment of my Property Taxes. What happened was my payment transfers to my property taxes was an error on behalf of the Royal Bankin Hinton. As I was not familiar with the E-mail computer program to make payments by computer, I asked the help of an tax adviser/office assistant in the Royal Bank - Hinton. I did this as a result of forgetting my password and had to resort to accessing the agents e-mail on his businesscard. I requested that a transfer of $1,000.00 on September 14th, 2018 and again of $2,000.00 on December 5, 2018, to be put against my property taxes and he misunderstood and transferred the amount I requested to my Personal Income Taxes. I was certainly not aware of the error until I arrived back in Canada a month later. I discovered this by calling Yellowhead County office i11Edson asking why my transfers were not recordedand why the penalties. I Then called the Royal Bank and they advised me to call Canada Revenue Agency at 1 - 800 — 959-8281 and give them your Social Insurance Number which I immediately did. When I spoke to an agent with Revenue Canada he veri?ed that on September 17th, 2018, a deposit was put into my account for $1,000.00 and another on December 5th for $2,000.00 towards my personal income tax (of which I have no outstandingbalance owing).I asked if this could be reversed since the deposits were in error. The Canadian Revenue agent then mentioned that there was an additional $2,800.00 in the same account deposited earlier, totaling $5,800.00. I believe that this was the result of two earlier deposits of $1,400.00 that should of went into my earlier property taxes from the previous years. I then call the Royal Bank and asked for the transfer numbers so I could have the $5,800.00 deposited into my current personal account. I then called Canada Revenue Agency and gave the agent my transit number and bank institution number and asked if the $5,800.00 could be transferred back into my account. The agent said he would make the transfer in three working business days. The agent said he would transfer $4,000.00 and when I veri?ed the amount was deposited to call him back and the balance would be deposited into my account. After several calls a week later I had not received any transfer of funds. A few days later a deposit of $5,800.00 was deposited in one lump sum. If you look at my past history, I have been penalized for late payment on two accounts, with the reason that last year, the transfer was in error a couple of years earlier, under the same circumstances. I can only say that my intent to pay my taxes was "Honorable"and that in no way did I not want to pay my property taxes. Having outlined my situation, I feel justified to request that the penalties that have occurred be canceled. I am prepared to pay whatever my current property taxes are once you have made your council's decision. I thank you for your kind attention and hope to clear up this situation at the earliest convenience..

Maurice Martin — Robb, AB.

On Thu, Jan 31, 2019 at 12:22 PM Sherry Wassing wrote:

Good afternoon Mr Martin,

Page 36 of 45 Yellowhead County Council Request for Decision

Date Presented: March 12, 2019 Item Number: RFD - 1035

SUBJECT Second and third reading of Bylaw 01.19 to amend Land Use Bylaw 16.13 to incorporate cannabis related uses

ISSUE Second and third reading of Bylaw 01.19 that would amend Bylaw 16.13, being the Land Use Bylaw, by defining and incorporating cannabis related uses.

BACKGROUND The Government of Canada legalized the production and sales of cannabis for non-medicinal purposes on October 17, 2018. Cannabis on a national level is regulated through the Cannabis Act and its regulations, while provincially it is regulated through the Gaming, Liquor and Cannabis Act.

Land Use Bylaw 16.13 regulates the use and development of land within its municipal boundaries and requires amendments in order to define and include cannabis-related uses as independent from other retail, agriculture, and production uses. Proposed Bylaw 01.19; which is a bylaw to amend the Land Use Bylaw to incorporate definitions for cannabis-related uses and add cannabis related uses as discretionary in some districts; has been drafted to align with the requirements set forth by provincial legislation and regulations.

Bylaw 01.19 received first reading on January 22, 2019. The Public Hearing was advertised in the Edson Leader on February 11, 2019, and February 18, 2019. A Public Hearing was held on February 26, 2019. No letters of opposition were received and no one spoke against the amendment at the hearing.

REPORT/DOCUMENT Attached

FINANCIAL Not applicable.

OPTIONS 1. That Council for Yellowhead County gives second and third reading to Bylaw 01.19, amending Land Use Bylaw 16.13. If Council approves second and third reading, Bylaw 01.19 will be adopted. 2. That Council for Yellowhead County gives second reading to Bylaw 01.19 and postpone third reading. If Council approves second reading and postpones third reading, Bylaw 01.19 will need to come back to Council at a future date for third reading. 3. That Council for Yellowhead County defeats second reading of Bylaw 01.19. This would result in no amendments, at this time, to Land Use Bylaw 16.13 to incorporate cannabis specific uses. 4. That Council could provide other direction to Administration.

RECOMMENDATION That Council for Yellowhead County gives second and third reading to Bylaw 01.19, amending Land Use Bylaw 16.13.

Submitted by Kari Florizone, Planning / Engagement

Page 37 of 45 BYLAW NO. 01.19

BEING A BYLAW TO AMEND LAND USE BYLAW NO. 16.13

WHEREAS, the Municipal Government Act, being Chapter M-26, R.S.A. 2000, authorizes a Council to amend a land use bylaw;

AND WHEREAS, a public hearing was held in respect to the proposed bylaw pursuant to the Municipal Government Act, being Chapter M-26, R.S.A. 2000;

NOW THEREFORE, the Yellowhead County Council, in the Province of Alberta, duly assembled, hereby enacts as follows:

Bylaw 16.13, as amended, the Land Use Bylaw, is hereby further amended by:

1. Adding the following definitions to Section 10 [Definitions] in alphabetical order:

CANNABIS means a cannabis plant, fresh cannabis, dried cannabis, cannabis oil, cannabis plant seeds, and any other substance defined and controlled as cannabis in the Cannabis Act (Canada) including edible products that contain cannabis but excluding industrial hemp.

CANNABIS means a development licensed under the Cannabis Act (Canada) PRODUCTION, that authorizes a person or business to do one or more of the PROCESSING, following activities: AND (a) Grow, cultivate, propagate, or harvest cannabis for sale; DISTRIBUTION (b) Make cannabis products, process, manufacture, or synthesize cannabis; (c) Sell cannabis for medical purposes; or (d) Perform research or analytical testing with cannabis.

INDUSTRIAL means a cannabis plant, or any part of that plant, in which the HEMP concentration of THC is 0.3% (weight by weight) or less in the flowering heads and leaves.

RETAIL means a development used for the retail sale of cannabis licensed CANNABIS under the Gaming, Liquor and Cannabis Act. This use shall not be STORE carried on in conjunction with, or accessory to, any other use. A Retail Cannabis Store may not have any part of an exterior wall that is located within 100m of: (a) An approved hospital, as defined in the Hospitals Act, or a boundary of the parcel of land on which the facility is located; (b) A building containing a school, as defined in the School

Page 38 of 45 Act, or a boundary of a parcel of land on which the building is located; or (c) A boundary of a parcel of land that is designated as school reserve or municipal and school reserve under the Act.

2. Section 118 HC – Hamlet Commercial District is amended by adding “Retail Cannabis Store” as a Discretionary use.

3. Section 119 HG – Hamlet General District is amended by adding “Retail Cannabis Store as a Discretionary use.

4. Section 96 RD – Rural District is amended by adding “Cannabis Production, Processing, and Distribution” as a Discretionary Use.

5. Section 120 BCLI – Business Commercial/Light Industrial District is amended by adding “Cannabis Production, Processing, and Distribution” as a Discretionary Use.

6. Section 121 RI – Rural Industrial District is amended by adding “Cannabis Production, Processing, and Distribution” as a Discretionary Use.

7. Section 122 HI – Hamlet Industrial District is amended by adding “Cannabis Production, Processing, and Distribution” as a Discretionary Use.

8. Section 123 LI – Light Industrial District is amended by adding “Cannabis Production, Processing, and Distribution” as a Discretionary Use.

READ a first time this Day of A.D., 2019.

PUBLIC HEARING held this Day of A.D., 2019.

READ a second time this Day of A.D., 2019.

READ a third time this Day of A.D., 2019.

SIGNED this Day of A.D., 2019.

______Mayor Gerald Soroka

______Chief Administrative Officer, Jack Ramme

Page 39 of 45 Follow Up Action List FUAL - March 12, 2019 Meeting Date Topic Action Assigned Status 27/Nov/18 Baseline Road - Expropriation Forwarded to Lawyer Jack Ramme Pending 11/Dec/18 Interim Budget Final Budget Approval in April 2019 Barb Lyons Pending 22/Jan/19 Planning Bylaw 1.19 Public Hearing February 26, 2019 Brent Shepherd Complete Evansburg Water/Sewer Local Prepare local Improvement Plan 12/Feb/19 Jack Ramme Pending Improvement Mailed out, waiting Petition Period 12/Feb/19 Edson Yellowhead Multiplex Council endorsed 02-26-2019 Jack Ramme Complete 26/Feb/19 Planning Bylaw 1.19 2nd Reading March 12, 2019 Brent Shepherd Pending 26/Feb/19 Planning Bylaw 2.19 Public Hearing March 26, 2019 Brent Shepherd Pending 26/Feb/19 Planning Bylaw 5.19 Public Hearing March 26, 2019 Brent Shepherd Pending 26/Feb/19 Planning Bylaw 6.19 Public Hearing March 26, 2019 Brent Shepherd Pending 26/Feb/19 Evansburg/Wildwood gravel supply Council approved, contract to be signed Don O'Quinn Pending

Page 40 of 45 26/Feb/19 Culvert replacement Council approved, contract to be signed Don O'Quinn Pending

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Page 42 of 45 Council Information Package 07-Mar-19

Name of Article Author Received Alberta Culture and Tourism Ricardfo Miranda, Minister 1-Mar-19 - 2022 Alberta Winter and Summer Games

Page 43 of 45 Council Must Read Package 28-Feb-19

Name of Article Author Received Municipal Sustainability Initiative - Memorandum of Agreement Honourable Shaye Anderson, 22-Feb-19 Minister of Municipal Affairs

Page 44 of 45 Council Must Read Package 07-Mar-19

Name of Article Author Received Alberta Transportation - Alberta Municipal Water/Wastewater Neal Reynolds, Regional Director 6-Mar-19 Partnership Grant North Central and Fort McMurray Regions

Page 45 of 45