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COUNCIL MEETING AGENDA Tuesday, March 12, 2019 9:30 AM

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COUNCIL MEETING AGENDA Tuesday, March 12, 2019 9:30 AM YELLOWHEAD COUNTY COUNCIL MEETING AGENDA Tuesday, March 12, 2019 9:30 AM Our Mission Statement Building a better community for present and future generations. Vision Statement Recognized as a place of choice for those who want to be where great things happen. Page 1 of 45 COUNCIL MEETING AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA MARCH 12, 2019 Page 1.0 AGENDA 1.01 Adoption of Agenda That Council for Yellowhead County adopts the March 12, 2019 Council Agenda as presented. 2.0 MINUTES 2.01 Adoption of Council Meeting Minutes 6 - 12 That Council for Yellowhead County adopts the February 26, 2019 Council Meeting minutes as presented. 3.0 PUBLIC HEARINGS 4.0 SCHEDULED PRESENTATIONS 4.01 West Fraser, Edson Forest Products - on-line burner 13 - 19 5.0 CHIEF ADMINISTRATIVE OFFICER 6.0 COMMUNITY SERVICES 6.01 Historical Interpretive Signage Policy 20 - 24 That Council for Yellowhead County approves the Historical Interpretive Signage Policy as presented. 6.02 Rural and Remote Service Provision 25 - 29 Administration recommends that Yellowhead County Council write a letter to Alberta Community and Social Services regarding the necessity to review services and programs for their impact on rural and remote residents; and that Council advocate to the Rural Municipal Association, in the form of a resolution, for better provincial consideration of the needs of rural and remote communities. Yellowhead County Council Meeting Agenda March 12, 2019 Page 2 of 45 7.0 INFRASTRUCTURE SERVICES 7.01 2019 Summer Gravel Program - Contract Award 30 That Council award the 2019 Summer Gravel Program contract to Jones Trucking & Backhoe Ltd. in the amount of $1,064,981.10. 7.02 Land Expropriation SW Sec.1-57-14-W5 - Baseline Road 31 - 34 Project That Council, being satisfied that no Notices of Objection have been filed, and upon receiving proof of service and of publication, approves the expropriation of a portion of lands described as follows: THE SOUTH WEST QUARTER OF SECTION ONE (1) TOWNSHIP FIFTY SEVEN (57) RANGE FOURTEEN (14) WEST OF THE FIFTH MERIDIAN CONTAINING 64.7 HECTARES (160 ACRES) MORE OR LESS EXCEPTING THEREOUT: 0.417 HECTARES (1.03 ACRES) MORE OR LESS, AS SHOWN ON ROAD PLAN 6169LZ EXCEPTING THEREOUT ALL MINES AND MINERALS AND THE RIGHT TO WORK THE SAME and as shown as outlined in black in the attached Plan of Survey, dated February 20, 2019, prepared by Todd Mackenzie, Wood Geomatics Limited, and authorizes the execution, on behalf of Yellowhead County, of the Certificate of Approval. The Chief Administrative Officer or his designate is authorized to sign any subsequent documents or notices required under the Expropriation Act. 8.0 PROTECTIVE SERVICES 9.0 CORPORATE AND PLANNING SERVICES 9.01 Request for Tax Penalty Forgiveness 35 - 36 Administration recommends that Council for Yellowhead County deny the request for forgiveness of the tax Yellowhead County Council Meeting Agenda March 12, 2019 Page 3 of 45 penalty. 9.02 Second and third reading of Bylaw 01.19 to amend Land 37 - 39 Use Bylaw 16.13 to incorporate cannabis related uses That Council for Yellowhead County gives second and third reading to Bylaw 01.19, amending Land Use Bylaw 16.13. 10.0 GENERAL ADMINISTRATION 10.01 Follow Up Action List 40 That Council for Yellowhead County accepts the Follow Up Action List as presented for information purposes. 10.02 Council Schedule 41 - 42 That Council for Yellowhead County accept the Council Schedule as presented for information purposes. 10.03 Council Information Package 43 That Council for Yellowhead County accept the Council Information Package for March 7, 2019 previously submitted for information purposes. 10.04 Council Must Read Package 44 - 45 That Council for Yellowhead County accept the Council Must Read Packages for February 28 and March 7, 2019 previously submitted for information purposes. 11.0 CLOSED SESSION 11.01 Closed Session That Council for Yellowhead County enter into a Closed Session according to the Freedom of Information Protection of Privacy Act Section 16(1)(c). 11.03 Adjourn Closed Session That Council for Yellowhead County adjourn the Closed Session. 12.0 ADJOURNMENT Yellowhead County Council Meeting Agenda March 12, 2019 Page 4 of 45 12.01 Adjournment of Council Meeting That Council for Yellowhead County adjourn the March 12, 2019 Council Meeting. Yellowhead County Council Meeting Agenda March 12, 2019 Page 5 of 45 Council Meeting Minutes February 26, 2019 MINUTES Yellowhead County Council held a Council Meeting on February 26, 2019 commencing at 9:30 AM in the Council Chambers, at the Yellowhead County Administration Building in Edson, Alberta. COUNCILLORS PRESENT: Gerald Soroka, Mayor Sandra Cherniawsky, Deputy Mayor and Councillor Division 1 - Evansburg and Area Anthony Giezen, Councillor Division 2 - Wildwood and Area David Russell, Councillor Division 4 - Peers/Rosevear/Shiningbank Areas Shawn Berry, Councillor Division 5 - Wolf Creek/Pinedale Areas Wade Williams, Councillor Division 6 - Edson and Area Dawn Mitchell, Councillor Division 7 - Edson West Area Lavone Olson, Councillor Division 8 - Hinton, Cadomin/Robb Areas COUNCILLORS ABSENT: Penny Lowe, Councillor Division 3 - Niton Junction and Carrot Creek Areas ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Albert Bahri, Director of Protective Services Barb Lyons, Director of Corporate and Planning Services Christopher Read, Director of Community Services Don O'Quinn, Director of Infrastructure Services Dan Ivanov, Communications Coordinator Sherry Wassing, CAO Administrative Assistant Mayor Soroka called the meeting to order at 9:30 AM. 1 AGENDA 1.1 Adoption of Agenda RES32-02-26-19 MOVED BY Councillor Olson that Council for Yellowhead County adopts the February 26, 2019 Council Agenda with the addition of 5.2 Wildwood School Program. CARRIED UNANIMOUSLY 2 MINUTES 2.1 Adoption of Council Meeting Minutes RES33-02-26-19 MOVED BY Councillor Berry that Council for Yellowhead County adopts the February 12, 2019 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 2.2 Adoption of Governance and Priorities Meeting Minutes RES34-02-26-19 MOVED BY Councillor Cherniawsky that Council for Yellowhead County adopts the February 19, 2019 Governance and Priorities Meeting Minutes with minor changes previously submitted by Mayor Soroka. CARRIED UNANIMOUSLY 3 PUBLIC HEARINGS 3.1 Public Hearing for Bylaw 01.19 that would amend Land Use Bylaw 16.13, being the Land Use Bylaw, by defining and incorporating cannabis related uses. PH - 023 Page 1 of 7 Page 6 of 45 Council Meeting Minutes February 26, 2019 Mayor Soroka opened the Public Hearing at 9:32 am. He reviewed the procedure for Public Hearings and requested Council introduce themselves. Kari Florizone, Planning and Engagement, presented Bylaw 01.19. No other persons spoke during the Public Hearing and no submissions were received prior to the Public Hearing. Mayor Soroka closed the Public Hearing at 9:34 am. 4 SCHEDULED PRESENTATIONS 4.1 Community Futures with Yellowhead County - Grow Local Initiative Presentation Nancy Robbins, General Manager, and Jax Delisle, Communications Liaison, for Community Futures, and Stefan Felsing, Communications for Yellowhead County, presented to Council. Yellowhead County offers a wide range of locally sourced and locally made goods available for purchase by consumers. The marketing for Grow Yellowhead has been closely tied to participation in the Alberta Open Farm Days tour, which is a province- wide initiative to promote local farms and agriculture producers. The Grow Yellowhead website is an excellent platform for Yellowhead County Farmers and Producers to showcase their products to consumers in the County and surrounding areas. Since 2016, there were close to 700 views on the Grow Yellowhead section of the Yellowhead County website and over that for Open Farm Days information on the website since 2017. Over 100 people, that can be tracked, came directly from Facebook to the website or bus tour ticket sales. According to analytics, over 11,000 people for Open Farm Days and Grow Local promotions have been reached on Facebook with over 1000 engagements based on website link clicks, event responses, general interactions and shares. This year significant increases to promotions and marketing for the Grow Yellowhead initiative during the Alberta Open Farm Days and throughout the rest of the year is planned. Showcasing Grow Local online through Facebook and other channels to direct people to the Grow Yellowhead website. Increasing education opportunities for Yellowhead County Residents to promote their produce and products through the Grow Yellowhead website will also be a focus this year. The public launch of the site will be in April 2019. 5 CHIEF ADMINISTRATIVE OFFICER 5.1 Edson/Yellowhead Multi-Use Recreation Complex RFD - 1029 As Council is aware, a joint Steering Committee made up of Councillors from the Town of Edson and Yellowhead County have been working with a consultant to review site locations and building design options that meet the requirements set out in the project scope as desired by the communities. Now that this work is done, the Committee is comfortable that this is the right plan for the communities moving forward and as such is recommending that each Council agree with the location and concept design in principle. As the County is adverse to borrowing funds for this project, a more conservative timeline is being proposed to bring this project to fruition. It is proposed that once the concept is presented to the communities for information and clarity, that pending any unforeseen negative reactions, the detailed design work would commence. This would begin likely at the end of 2019 or early 2020. It is anticipated that a project of this magnitude may take 1 1/2 - 2 years to complete the detailed design component. At that point, if the economy is showing signs of strength, the project can move into the Page 2 of 7 Page 7 of 45 Council Meeting Minutes February 26, 2019 construction phase in early 2022.
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