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COUNCIL MEETING AGENDA Tuesday, February 26, 2019 9:30 AM

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COUNCIL MEETING AGENDA Tuesday, February 26, 2019 9:30 AM YELLOWHEAD COUNTY COUNCIL MEETING AGENDA Tuesday, February 26, 2019 9:30 AM Our Mission Statement Building a better community for present and future generations. Vision Statement Recognized as a place of choice for those who want to be where great things happen. Page 1 of 61 COUNCIL MEETING AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA FEBRUARY 26, 2019 Page 1.0 AGENDA 1.01 Adoption of Agenda That Council for Yellowhead County adopts the February 26, 2019 Council Agenda as presented. 2.0 MINUTES 2.01 Adoption of Council Meeting Minutes 6 - 9 That Council for Yellowhead County adopts the February 12, 2019 Council Meeting minutes as presented. 2.02 Adoption of Governance and Priorities Meeting Minutes 10 - 13 That Council for Yellowhead County adopts the February 19, 2019 Governance and Priorities Meeting Minutes as presented. 3.0 PUBLIC HEARINGS 3.01 Public Hearing for Bylaw 01.19 that would amend Land 14 - 16 Use Bylaw 16.13, being the Land Use Bylaw, by defining and incorporating cannabis related uses. 4.0 SCHEDULED PRESENTATIONS 4.01 Community Futures with Yellowhead County - Grow Local Initiative Presentation 5.0 CHIEF ADMINISTRATIVE OFFICER 5.01 Edson/Yellowhead Multi-Use Recreation Complex 17 Administration recommends that Council supports in principle the recommendation of the Joint Steering Committee to move forward with the project at an estimated cost of $70 million. Yellowhead County Council Meeting Agenda February 26, 2019 Page 2 of 61 5.02 Wildwood School Program (agenda addition) 18 6.0 COMMUNITY SERVICES 7.0 INFRASTRUCTURE SERVICES 7.01 2019 Evansburg - Wildwood Gravel Supply Contract 19 That Council award the 3 year contract for the Evansburg-Wildwood Gravel Supply to Jones Trucking and Backhoe Services Ltd. in the amount of $592,800.00 for 2019, $598,000.00 for 2020 and $604,000.00 for 2021. 7.02 Range Road 171 and Highway 748 Intersection 20 - 21 Improvements, Grading and Other Work That Council reject all tenders and re-tender this project in 2020. 7.03 Tender 13110 - Culvert Replacement and Other Work 22 - 24 That Council award a contract to S&K Structures Ltd. in the amount of $172,721.00. 8.0 PROTECTIVE SERVICES 9.0 CORPORATE AND PLANNING SERVICES 9.01 First reading of Bylaw 02.19 to amend Land Use Bylaw 25 - 28 16.13 to incorporate recent changes to the MGA That Council for Yellowhead County give first reading to Bylaw 02.19 amending Land Use Bylaw 16.13; and that Yellowhead County Council forwards the bylaw to a Public Hearing on March 26, 2019. 9.02 Bylaw 03.19 to Repeal Bylaw 1.79 Establishment of 29 - 35 Hamlet Boundaries (MacKay) That Council for Yellowhead County gives first, second and third readings to Bylaw 03.19 to repeal Bylaw 1.79, being a bylaw to establish the Hamlet of MacKay. 9.03 Bylaw 04.19 to repeal Bylaw 2.87 Establishment of 36 - 42 Hamlet Boundaries (Pinedale) That Council for Yellowhead County gives first, second and third readings to Bylaw 04.19 to repeal Bylaw 2.87, Yellowhead County Council Meeting Agenda February 26, 2019 Page 3 of 61 being a bylaw to establish the Hamlet of Pinedale. 9.04 Bylaw 05.19 to rescind Bylaw 13.99, Guenette Area 43 - 45 Structure Plan for Part of the NE 1/4 32-52-17-W5M That Council for Yellowhead County give first reading to Bylaw 05.19, being a bylaw to repeal Bylaw 13.99 (Guenette Area Structure Plan); and that the Bylaw be forwarded to a Public Hearing on March 26, 2019 9.05 Bylaw 06.19 to rescind Bylaw 29.95, Terrace Heights 46 - 48 North Joint Area Structure Plan (N1/2 4-51-25-W5M) That Council for Yellowhead County give first reading to Bylaw 06.19, being a bylaw to repeal Bylaw 29.95 (Terrace Heights Joint Area Structure Plan); and that the Bylaw be forwarded to a Public Hearing on March 26, 2019. 9.06 January 2019 Financial Report 49 - 55 Administration recommends that Council for Yellowhead County accepts the January Financial report for information purposes. 10.0 GENERAL ADMINISTRATION 10.01 Follow Up Action List 56 That Council for Yellowhead County accepts the Follow Up Action List as presented for information purposes. 10.02 Capital Projects Status List - postponed on completion of 2019 Final Budget 10.03 Council Schedule 57 - 58 That Council for Yellowhead County accept the Council Schedule for March and April 2019 for information purposes. 10.04 Council Information Package 59 - 60 That Council for Yellowhead County accepts the Council Information Packages for February 7 and 14, 2019 previously submitted for information purposes. Yellowhead County Council Meeting Agenda February 26, 2019 Page 4 of 61 10.05 Council Must Read Package 61 That Council for Yellowhead County accepts the February 21, 2019 Council Must Read Package as previously submitted for information purposes. 11.0 MAYOR AND COUNCILLOR REPORTS 11.01 Mayor and Councillor Reports That Council for Yellowhead County accept the Mayor and Councillor Reports submitted at the February 19, 2019 Governance and Priorities Meeting by Councillor Cherniawsky, Councillor Giezen, Councillor Lowe, Councillor Russell, Councillor Berry, Councillor Williams, Councillor Mitchell, Councillor Olson and Mayor Soroka for information purposes. 12.0 CLOSED SESSION 13.0 ADJOURNMENT 13.01 Adjournment of Council Meeting That Council for Yellowhead County adjourn the February 26, 2019 Council Meeting. Yellowhead County Council Meeting Agenda February 26, 2019 Page 5 of 61 Council Meeting Minutes February 12, 2019 MINUTES Yellowhead County Council held a Council Meeting on February 12, 2019 commencing at 9:30 AM in the Council Chambers, at the Yellowhead County Administration Building in Edson, Alberta. COUNCILLORS PRESENT: Gerald Soroka, Mayor Sandra Cherniawsky, Deputy Mayor and Councillor Division 1 - Evansburg and Area Anthony Giezen, Councillor Division 2 - Wildwood and Area Penny Lowe, Councillor Division 3 - Niton Junction and Carrot Creek Areas David Russell, Councillor Division 4 - Peers/Rosevear/Shiningbank Areas Shawn Berry, Councillor Division 5 - Wolf Creek/Pinedale Areas Wade Williams, Councillor Division 6 - Edson and Area Dawn Mitchell, Councillor Division 7 - Edson West Area Lavone Olson, Councillor Division 8 - Hinton, Cadomin/Robb Areas COUNCILLORS ABSENT: ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Albert Bahri, Director of Protective Services Barb Lyons, Director of Corporate and Planning Services Christopher Read, Director of Community Services Don O'Quinn, Director of Infrastructure Services Stefan Felsing, Communications Coordinator Sherry Wassing, CAO Administrative Assistant Mayor Soroka called the meeting to order at 9:30 AM. 1 AGENDA 1.1 Adoption of Agenda RES 20-02-12-19 MOVED BY Councillor Williams that Council for Yellowhead County adopts the February 12, 2019 Council Agenda as presented. CARRIED UNANIMOUSLY 2 MINUTES 2.1 Adoption of Council Meeting Minutes RES 21-02-12-19 MOVED BY Councillor Cherniawsky that Council for Yellowhead County adopts the January 22, 2019 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 3 PUBLIC HEARINGS 4 SCHEDULED PRESENTATIONS 5 CHIEF ADMINISTRATIVE OFFICER 5.1 Evansburg Water/Sewer Local Improvement Plan RFD - 1017 Council has included some initial funds in the 2019 budget to begin the Local Improvement Process for the next phase of the Evansburg water and sewer Page 1 of 4 Page 6 of 61 Council Meeting Minutes February 12, 2019 replacement program. The actual construction (if approved) would occur commencing in 2020. To begin this council lead initiative, a Local Improvement Plan must be prepared. The plan must describe the proposed local improvement, the parcels of land in respect to which a local improvement tax will be imposed, the person who will be liable to pay the local improvement tax and state how the tax is to be based. The Options before Council with respect to how the tax could be based include: 1)the assessment prepared in accordance with legislation, 2)each parcel of land, 3)each unit of frontage, or 4)each unit of area. In addition to the above, the plan must also state the estimated cost of the local improvement, time period in which the local improvement will be spread, and any other information the proponents of the local improvement consider necessary. Some initial background has the estimated costs of the project (water/sewer replacement and new pavement and sidewalks) at $4.4 million with $840,000 attributed to the 50/50 cost share between the County and the residents. As such, approximately $420,000 will be charged back via local improvement charges if the project does not get petitioned down by the residents. To complete the Local Improvement Plan, Administration needs to know Council's preferred option with respect to implementing the tax. The particular section of neighborhood being improved has a few lots of differing size/shape and as such, to avoid conflicts, utilizing the option of "unit of area" makes for a clean allocation of costs and it likely the fairest method to utilize. RES 22-02-12-19 MOVED BY Councillor Cherniawsky that Council for Yellowhead County supports utilizing "unit of Area" as the taxation method for the Evansburg Water/Sewer Local Improvement project. CARRIED UNANIMOUSLY 6 COMMUNITY SERVICES 7 INFRASTRUCTURE SERVICES 8 PROTECTIVE SERVICES 9 CORPORATE AND PLANNING SERVICES 9.1 Second and third reading of Bylaw 07.18 to establish alternative methods for advertising statutory notices RFD - 1015 The Municipal Government Act (MGA) requires municipalities to advertise and provide notice to the public about proposed bylaws, public hearings, resolutions and meetings, among other things. Recent amendments to the MGA now allow for electronic advertising such as advertising on a municipal website or through the use of social media platforms (e.g. Facebook, Twitter, etc.).
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