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Important Information for Invoicing Hewlett Packard

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Important Information for Invoicing Hewlett Packard Hewlett-Packard Ltd Amen Corner Cain Road Bracknell, UK RG12 1HN www.hp.com Important Information for Invoicing Hewlett Packard: Dear Supplier, Paper invoicing has always been an arduous and cost intensive process for both our Suppliers and HP. Invoices are often lost in transit or routed to incorrect locations delaying payment and reducing the quality of the Accounts Payable Process. To help eliminate these inefficiencies, HP has joined the OB10 electronic invoice delivery network which provides numerous benefits such as: 1. Quicker delivery of Invoices to HP. 2. Verification of transmission success or failure via OB10. 3. Ability to send attachments or backup documents like time sheets, receipts etc with the invoice. 4. Reduced costs vs. paper invoices. 5. No installation of hardware or software required. 6. Data can be submitted in any format to OB10 when using the ‘Integrated’ Solution. 7. As more buyers join the network, cost per invoice further decreases. 8. OB10 network is compliant with the National Tax Legislation. Hewlett Packard suppliers are expected to submit their invoices to HP electronically via the OB10 network. It is an HP Finance policy that invoices will be submitted electronically to HP. As a result, it is critical that you register for the OB10 network to begin electronic submission of invoices upon the formalization of your agreement with HP/receipt of this document from HP. Thank you for your support of this critical initiative. HP appreciates your attention to this matter and expects your next invoice electronically. If you require assistance when registering for OB10, please contact OB10 support directly at 0870 1657430 or by e-mail at [email protected]. For questions on the status of an invoice, contact HP’s Vendor Payables Helpdesk at 0800-89-0011, wait for the instruction and then dial 800-325-5372 (If you are not residing in United Kingdom, please dial your country code available on AT&T website http://www.business.att.com/bt/international_dialing.jsp to dial to United States, wait for the instructions, and then dial 800-325-5372) or via e-mail at [email protected]. More information on electronic invoicing can be found at HP’s page on OB10 website www.ob10.com/hp and at the e-invoicing section of our supplier portal www.hp.com/go/supplierportal. Kind Regards, Hewlett Packard Accounts Payable. *See Page 2 for information on the Integrated Solution and Web options of submitting invoices. Hewlett-Packard Ltd Amen Corner Cain Road Bracknell, UK RG12 1HN www.hp.com This electronic invoicing initiative is applicable to all vendors sending invoices to the following United Kingdom Addresses: OB10 Sponsor Numbers HP United Kingdom “Bill To” Address for HP Hewlett-Packard Ltd Account Payable UK PO BOX 3867 AAA419093174 Bracknell RG12 1HR HP Entity Tax/VAT/GST Identifier: GB314149679 Hewlett-Packard Limited, PO box 3160, Eskdale road, AAA419093174 Winnersh, Wokingham, Berks HP Entity Tax/VAT/GST Identifier: GB314149679 Hewlett Packard Manufacturing Ltd PO Box 3996 HP Scotland GB92 AAA345583652 Bracknell RG12 1GR HP Entity Tax/VAT/GST Identifier: GB699720475 Hewlett-Packard CDS Limited Accounts Payable UK PO Box 3867 Bracknell Berkshire AAA074253535 RG12 1HR United Kingdom HP Entity Tax/VAT/GST Identifier: GB314149679 The HP “Bill To” addresses have been assigned different Sponsor Numbers by OB10 (as shown above). The correct HP Sponsor Number has to be chosen to register and send invoices to the correct HP “Bill TO” Entity through OB10 (The sponsor number to invoice HP via OB10 is in your purchase order. Or, you can find a complete list at www.hp.com/go/supplierportal. Click Electronic Invoicing ð OB10 invoicing options/Tariffs/Registration ð HP Sponsor Number list) Incorrect selection of the sponsor number would lead to Rejection of the invoice by HP. Use OB10 to send invoices electronically to HP offices in the United States, Canada, United Kingdom, Ireland, France, Germany, Spain, Singapore, Australia, New Zealand and from a Netherlands company to HP Netherlands. For more information, visit the HP page on OB10 at www.ob10.com/hp. Hewlett-Packard Ltd Amen Corner Cain Road Bracknell, UK RG12 1HN www.hp.com OB10 Invoicing Options, Fees and Registration Procedure: Web Form Integrated Solution What is The Web Form is an easy to use The integrated Solution option enables online tool for creating electronic suppliers to send invoice and credit this? invoices or credit notes. data directly from their billing systems to OB10. è Suppliers who do not have their è Suppliers with their own billing Most own billing system or system like Electronic Data è Suppliers who send less than 30 Interchange, Peachtree etc, or Suitable invoices annually to HP. è Suppliers sending more than 30 invoices annually to HP. 1. Visit www.ob10.com 1. Visit www.ob10.com 2. Select the country from which you 2. Select the country from which you bill HP in the drop down list. bill HP in the drop down list. 3. Select “Web Form” under the 3. Select “Integrated Solution” under heading “Register” on the right the heading “Register” on the right hand side of the web page to hand side of the web page to access the information page access the information page 4. Click on “Register Now” to start 4. Click on “Join now to get started the registration procedure today”. 5. Follow the on-line instructions. 5. Follow the on-line instructions. 6. Enter your Sponsor’s OB10 6. You will be contacted by OB10 Number and your Company within 5 business days to finalize Details when prompted in account your registration and begin the setup. necessary testing. Registration 7. You will create a username and 7. Once successful testing has been password during registration. completed with OB10, all invoices Procedure OB10 will automatically generate should be submitted electronically an account number for you. All through OB10. three are required to log in to your Reference your HP Purchase new account. order number, if applicable, and 8. Finally, please choose the level of HP contact details on each invoices you would like to invoice. purchase. For more information please see the ‘Fees’ section below. Logon to OB10 and begin sending HP invoices via OB10. Reference your HP Purchase order number, if applicable, and HP contact details on each invoice. Registration For more information or to initiate For more information or to initiate registration, or for assistance during registration, or for assistance during Support any stage of registration, please any stage of registration, please Hewlett-Packard Ltd Amen Corner Cain Road Bracknell, UK RG12 1HN www.hp.com contact OB10 Customer Service at contact OB10 Customer Service at 0870 1657430 or by e-mail at 0870 1657430 or by e-mail at [email protected]. Once [email protected]. Once you are registered for OB10, use the you are registered for OB10, use the same number to contact the Support same number to contact the Support desk, or their web-based support is at desk, or their web-based support is at www.ob10.com/support. www.ob10.com/support. 1. Registration process can be 1. Easy registration process. completed within 5 minutes. 2. Invoice data can be sent in almost 2. Invoices can be sent to buyer via any data file format such as EDI the network immediately after 810, XML, csv, iDoc, etc. registration. 3. OB10 takes your invoice data and 3. Standing data such as the supplier translates it directly to the format address are retained by the Web required by HP (and any of your Form. Only billing details needs to other customers on the network) Features be entered on each invoice. 4. Data files can be sent to the Templates can be created to store network via FTP on the OB10 repetitive details secure website, or via EDI. 4. Option to save the invoice copy on the supplier’s PC. Invoices created are stored in the OB10 archive for the period specified by the country tax rules. Suppliers have on-line access to these records. 1. Quick and easy set up. 1. Uses your existing billing system 2. Low cost electronic invoicing 2. Minimum change management 3. Elimination of cost involved in required. stationary, printing, postage etc. 3. Guaranteed and fast delivery of 4. Guaranteed and fast delivery of invoices. Removes mailing delays. invoices. Removes mailing delays. 4. Ability to send invoices to any 5. Reporting capabilities to check the other buyer company on the transmission status of invoices network without additional submitted via OB10. investments. 6. Failure notification in the event an 5. Using OB10 removes paper invoice is not able to transmit to invoice along with associated Benefits HP. stationery, printing and mailing 7. Ability to send invoices to any cost other buyer company on the 6. Improved reporting capabilities to network without complicated set- check transmission status of up. invoices submitted via OB10. 7. E-mail alerts regarding transmission status of invoices. Notification of transmission failure can save time in resubmitting invoice and avoid delays in invoice payment. Hewlett-Packard Ltd Amen Corner Cain Road Bracknell, UK RG12 1HN www.hp.com Fees Suppliers must purchase a minimum of Suppliers sending data files join the 12 transactions as part of the network with an annual membership registration process. HP has agreed fee which covers invoices to any with OB10 to credit your account with customers on the network, and a small an additional 6 free transactions transaction fee based on the number when you make your first purchase. of invoices per month. Additional transactions can be purchased through your OB10 OB10’s fees/tariffs are published on account.
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