Minutes of the Regular meeting of the Board of the Cowichan Valley Regional District held in the Board Room at 175 Ingram Street, Duncan, BC, on Wednesday, December 12, 2007 at 6:00 pm.

PRESENT: Chair W.J. Peake Directors J. Allan, K. Cossey, M. Dorey, L. Duncan, G. Giles, R. Hartmann, B. Hodson, R. Hutchins <6:55 pm>, P. Kent, J. Lefebure, M. Marcotte, G. Seymour, M. Tansley and M. Walker

ALSO PRESENT: Warren Jones, Administrator Joe Barry, Corporate Secretary Mark Kueber, Treasurer Kate McIntosh, Human Resources Manager. Kathleen Harrison, Deputy Corporate Secretary Geoff Millar, Economic Development Manager

CALL TO The Corporate Secretary called the meeting to order and noted that, by ORDER previous resolution of the Board, the Hospital Board Chair and Regional Board Chair were held by one Director, elected by majority vote from among the members of the Board.

ELECTION OF The Corporate Secretary called for nominations for Chair. CHAIR Director Peake was duly nominated.

DECLARATION There being no further nominations, nominations were declared closed OF CHAIR FOR and Director Peake was declared elected by acclamation as Chair of 2008 the Cowichan Valley Regional District and Cowichan Valley Regional Hospital District Boards for the year 2008.

ELECTION OF The Corporate Secretary called for nominations for Vice Chair. VICE-CHAIR Director Giles was duly nominated.

DECLARATION There being no further nominations, nominations were declared closed OF VICE-CHAIR and Director Giles was declared elected by acclamation as Vice Chair FOR 2008 of the Cowichan Valley Regional District and Cowichan Valley Regional Hospital District Boards for the year 2008.

ASSUMPTION Chair Peake assumed the Chair. OF CHAIR

APPROVAL OF It was moved and seconded that the agenda be amended with the AGENDA addition of: 07-844 CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 2

1. CR2 - Section 7 - HandyDART 2. CR4 - Section 5 - two additional grants in aid Youbou Historical Society; 3. NB2 - Saltair/ Parks Commission 4. NB3 - Announcements from Director Cossey;

and that the agenda, as amended, be approved.

MOTION CARRIED

ADOPTION OF MINUTES M1 It was moved and seconded that the minutes of the Regular Board 07-845 meeting of November 14, 2007, be adopted.

MOTION CARRIED

M2 It was moved and seconded that the minutes of the Special Board 07-846 meeting of November 28, 2007, be adopted.

MOTION CARRIED BUSINESS ARISING

BA1 Required Resolution: “That Resolution NO. 07-837 be rescinded.” “CVRD Bylaw No. 2938 - Area E - Cowichan Station/Sahtlam/ Glenora Zoning Amendment Bylaw (Caromar Sales Conservation Lands, 2007” was granted 3rd reading in error.

07-847 It was moved and seconded that Resolution No. 08-837 be rescinded.

MOTION CARRIED

BA2 Related to Resolution No. 07-799

Director Duncan discussed the creation of a new service in 2008 regarding Regional Parkland Acquisition for implementation in 2009.

Direction was given to staff to proceed with drafting a bylaw for this proposed service.

CORRES- The following correspondence, under the date indicated, was PONDENCE considered:

C1 Regional Library, dated November 6, 2007, re: Appointment to the 2008 Vancouver Island Regional Library Board, was considered: CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 3

07-848 It was moved and seconded that Director Mel Dorey be appointed as the CVRD Board representative to the 2008 Vancouver Island Regional Library Board. MOTION CARRIED

07-849 It was moved and seconded that Director Loren Duncan be appointed as the CVRD Board Alternate representative to the 2008 Vancouver Island Regional Library Board.

MOTION CARRIEDL

COMMITTEE REPORTS

CR1 Report and recommendations of the Regional Services Committee Regional Services meeting held November 28, 2007, listing six items, were considered: Committee 07-850 It was moved and seconded:

1. That CVRD Bylaw No. 3040 – Solid Waste Management Charges and Regulations Amendment Bylaw, 2007 be forwarded to the Board for consideration of three readings and adoption.

2. (Amended from Original Committee Recommendation):

1. That "CVRD Bylaw No. 2942 - Air Pollution Control Service Establishment Bylaw, 2007", be forwarded to the Board for consideration of first three readings, and following written consent from the participating CVRD member municipalities and Provincial approval, adoption.

2. That, following adoption of CVRD Bylaw No. 2942, the management bylaw, "CVRD Bylaw No. 2020 – Landclearing Management Regulation Bylaw, 2007", be forwarded to the Board for consideration of three readings and adoption.

3. That the Board Chair and Corporate Secretary be authorized to sign the Bylaw Enforcement Agreements between the CVRD and its participating member municipalities.

3. That a bylaw be drafted to prohibit backyard burning in the Cowichan Valley Regional District.

CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 4

5. That the CVRD endorse the Spirit of Cowichan Celebrations, to occur from May 1 to May 4, 2008, as a CVRD event.

MOTION CARRIED

07-851 4. That the CVRD is concerned that proposed CRD Bylaw No. 3443 would set a precedent for ad hoc amendments to regional urban containment servicing and policy area boundaries. Therefore, the CVRD does not accept the CRD Growth Management Strategy Amendment Bylaw No. 3443, and recommends that extensions to a Regional Urban Containment Servicing and Policy Area Boundary occur only in context of a comprehensive review of the CRD Regional Growth Strategy.

Opposed: Directors Allan, Cossey, Dorey, Hodson, Kent and Seymour

MOTION CARRIED

07-852 6. That fees be waived in connection with a building permit issued to The OPIS Society for Sick Kids, for construction of a single-family dwelling.

MOTION CARRIED

CR2 Report and recommendations of the Sub-Regional Services Sub-Regional Committee meeting of December 6, 2007, listing seven items, were Services considered: Committee

07-853 It was moved and seconded:

1. That “CVRD Bylaw No. 3013 - Senior Centre Grant-In-Aid Service Amendment Bylaw, 2007”, be forwarded to the Board for consideration of three readings and adoption.

3. That cash fares on the Cowichan Valley Regional Transit System be increased, effective April 1, 2008, to $1.75 for adults, $1.50 for students, plus an increase to the amounts charged for passes.

4. That conventional cash fares on the Cowichan Valley Regional Transit System be reduced to zero (no charge) during the period of May 1 to May 3, 2008, in support of the Spirit of Cowichan Celebrations, subject to the Transit System providing service to accommodate potential increased transit usage; and that BC Transit and Greyhound staff report back to the Sub-Regional Services Committee. CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 5

5. 1. That conventional cash fares on the Cowichan Valley Regional Transit System be reduced to zero (no charge) on Wednesday, June 4, 2008 in support of Clean Air Day and on Friday, December 12, 2008 to celebrate the holiday season; and

2. That free transit be offered to veterans on remembrance Day, November 11, 2008.

6. That the Chair and Corporate Secretary be authorized to sign the Public Transit Agreement and Public Transit Infrastructure Program Funding Agreement between the CVRD and the Union of Municipalities.

MOTION CARRIED

07-854 (Amended from Original Committee Recommendation):

2. That staff investigate and report on the possibility of a transit tax being added to the Motor Fuel Tax collected in the Cowichan Region for the purpose of supporting the Cowichan Valley Regional Transit System.

MOTION CARRIED

7. Director Allan expressed his concerns regarding Electoral Area E’s non-participation in the Cowichan Valley Regional Transit System which includes HandyDART. Director Duncan indicated that he has expressed to staff his desire to discuss transit issues in his community. The Corporate Secretary advised this subject will be on the January Transit Committee agenda.

6:55 pm Director Hutchins arrived at the meeting at 6:55 pm.

CR3 Report and Recommendation of the Economic Development Commission meeting held December 7, 2007, listing one item was considered:

07-855 It was moved and seconded that the Chair and Corporate Secretary be authorized to sign a three-year lease for office space for the Economic Development Commission at 135 Third Street, Duncan.

MOTION CARRIED

CR4 Report and Recommendations of the Electoral Area Services (Rural Issues) Committee meeting of December 10, 2007, listing six items, were considered: CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 6

7:13 pm Director Allan left the Board Room at 7:13 pm. 7:16 pm Director Hutchins left the Board Room at 7:16 pm.

07-856 It was moved and seconded:

1. That the Certificates of Sufficiency to establish sewer and water services for Lambourn Estates be received and that Service Establishment Bylaws be prepared for each of these service areas and forwarded to the Board for consideration of three readings and, following provincial approval, proceed to adoption; and further that a Parcel Tax Roll Bylaw, a Loan Authorization Bylaw and a Capital Reserve Fund Establishment Bylaw for each utility be prepared for the Lambourn Estates Water and Sewer Systems and forwarded to the Board for consideration of three readings and adoption; and further that: .1 Customers of the Lambourn Manufactured Home Park be informed of the constraints to development of the park for residential housing. .2 The new developers on the system be required to pay the cost for a CVRD construction supervisor. .3 A mail-out to all customers of the system be sent out providing information as to the petition results, the subsequent takeover process and the timeline for the upgrades.

2. That approximately $97,000 of the 2008 Federal Gas Tax funding be allocated to the Honeymoon Bay Upgrade Project to make up the difference between Provincial Infrastructure funding and the actual costs of construction.

3. That the CVRD reimburse the Municipality of North Cowichan for extraordinary costs in the amount of $27,744.48, which were incurred due to the sewage forcemain break on July 23, 2007; and further that these costs be allocated to the Eagle Heights and Sewer System functions.

(Amended from Original Committee Recommendation):

4. .1 That the Transfer to Reserve for the Cherry Point Estates Water System be reduced in 2007 from $5,000.00 to $2,000.00.

(Amended from Original Committee Recommendation):

5. That the following grants in aid be approved: Electoral Area D Cowichan Bay Improvement District – Pink Salmon Project: $1,000 CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 7

Electoral Area F Kaatza Lakeside Players Society: $300 Youbou Historical Society: $300 Electoral Area I Kaatza Lakeside Players Society: $300 Youbou Historical Society: $1,000

6. That the Electoral Area Services Committee provide recommendations to the Board regarding how future UBCM Tourism funding is to be allocated in the Electoral Areas.

MOTION CARRIED

7:17 pm Directors Hutchins and Allan returned to the Board Room at 7:17 pm. Director Dorey left the Board Room at 7:17 pm.

CR5 Report and Recommendations of the Electoral Area Services Committee meeting of December 10, 2007, listing nine items, was considered:

07-857 It was moved and seconded:

1. That a letter be forwarded to the Ministry of Transportation stating that the CVRD supports the naming of a road in the new McGee/Sager development off Road to honour the well known artist "E.J. Hughes", and that a copy of the letter be sent Norm McGee, Richard Sager and the Shawnigan Lake Museum.

3. That the tender bid received from Warm Valley Contracting in the amount of $169,927.38 including applicable taxes, be approved for construction of the Glenora Staging Area Washroom/Kiosk Building in Electoral Area E.

MOTION CARRIED

7:20 pm Director Dorey returned to the Board Room at 7:20 pm.

07-858 It was moved and seconded:

2. That the request from the Bench Elementary School PAC for a $5,000 contribution towards additional school playground equipment be approved, and that, if possible, the funds be made available from the 2007 Cobble Hill Parks budget.

MOTION CARRIED

7:25 pm Directors Duncan, Hartmann, Lefebure and Kent left the Board Room at 7:25 pm. CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 8

07-859 It was moved and seconded:

4. That Electoral Area B Zoning Bylaw No. 985 be amended by deleting Section 13.3 and replacing it with the following: “The alteration of one or more interior lot lines between two or more parcels is permitted, provided that: (a) no additional parcels are created upon completion of the alteration;

(b) the alteration does not infringe upon the required setbacks for an existing building or structure located on the parcels; (c) the alteration does not reduce the site area required for a sewage disposal system on any parcel being consolidated.” and further, that a public hearing be waived pursuant to Section 890(4) of the Local Government Act in favour of a public notice.

5. That Application No. 2-C-06ALR submitted by Vincent Iameo on behalf of Gibson and Lorna Pierce, Murray Wenhardt and Venice Wing Yee Ma, made pursuant to Section 20(3) of the Agricultural Land Commission Act to construct a second dwelling on the subject property be forwarded to the Agricultural Land Commission (ALC) with a recommendation that the application be approved subject to the ALC giving due consideration to the location of the second dwelling.

6. That Development Variance Permit Application No. 2-I- 07DVP be approved and that the Planning Division be authorized to issue a Development Variance Permit to Paul Milne with respect to Lot 4, Block 136, Cowichan Lake District, Plan 20033 that would vary Section 5.7(5) of Zoning Bylaw No. 2465 by 3.5 metres from the 6.0 metre maximum allowable height of an accessory building.

7. That Application No. 13-A-07DVP (Ray Culberson) be approved and that the Planning Division be authorized to issue a Development Variance Permit to Ray Culberson with respect to Lot 10, District Lot 80, Malahat District, Plan VIP83417, that would vary Section 8.4A(b)(2) of Zoning Bylaw No. 2000 by increasing the height limit from 7.5 metres to 9.1 metres.

9. That Development Permit Application No. 12-F-07DP be approved and that the Planning Division be authorized to issue a Development Permit to David Russell Hignell and Valerie Jean Hignell with respect to Lot C, Section 7, Range 1, CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 9

Sahtlam District, Plan 13363, PID 004-471-661, that would require all new construction to adhere to flood construction levels and be administered under Section 56 of the Community Charter.

MOTION CARRIED

7:27 pm Directors Duncan and Hutchins returned to the Board Room at 7:27 pm.

07-860 It was moved and seconded:

8. That Development Permit Application No. 14-B-07DP be approved and that the Planning Division be authorized to issue a Development Permit to Kellington Holdings with respect to Lot 3, District Lot 132, Malahat District, Plan VIP79211 that would allow the subject property to be developed in accordance with the Streamside Protection Development Permit Guidelines of Official Community Plan Bylaw No. 1010, and subject to a) the recommendations of the reports prepared by Delcan Corporation dated August 25, 2007 and October 3, 2007; b) a vegetative screen in accordance with Bylaw No. 985 is established consisting of mature coniferous trees not less than 2 metres high when planted and located in at least two offsetting rows and spaced not more than 5 metres apart; and c) receipt of irrevocable letter of credit in a form suitable to the CVRD, equivalent to 120% of the landscape costs, to be refunded after one year only if the plantings are successful, and to the satisfaction of the CVRD Planning Department .

MOTION CARRIED

CR6 Report and Recommendations of the Regional Parks Committee meeting of December 6, 2007, listing two recommendations, were considered:

07-861 It was moved and seconded:

1. That the application to the Island Coastal Economic Trust (ICE-T) be amended to include a request for an additional $347,224 from the Island Coastal Economic Trust for Cowichan Valley Trail construction projects between and Ladysmith and between Duncan and Chemainus.

CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 10

2. That registration of sections of the Cowichan Valley Trail with the Foundation proceed as tenure for each section of the trail is secured and the necessary works completed to open the trail section for public use.

MOTION CARRIED

STAFF REPORTS SR1 Staff Report dated November 29, 2007 from General Manager, Cowichan Centre, re: World Under 17 Hockey Challenge, was considered:

07-862 It was moved and seconded that the CVRD provide a letter in support of the 2009 World Under 17 Hockey Challenge Society's application for funds from the Island Coastal Economic Trust, to host the Under 17 World Hockey Challenge, to occur no later than December 25, 2007.

MOTION CARRIED

SR2 Staff Report dated December 3, 2007 from Treasurer, re: spring Security-Issuing Bylaw was received for information.

SR3 Staff Report dated December 4, 2007 from Corporate Secretary, re: change in voting strength, was received for information.

7:33 pm Directors Lefebure and Kent returned to the Board Room at 7:33 pm.

7:34 pm Director Hartmann returned to the Board Room at 7:34 pm.

SR4 Staff Report dated December 4, 2007 from Corporate Secretary, re: notice of service withdrawal - Kerry Park Recreation Centre, was received for information.

SR5 Staff Report dated November 19, 2007 from Deputy Corporate Secretary, re: Creekside Resort sewer service amendment bylaws (name change – Youbou Sewer System), was received for information.

7:40 pm Director Allan declared a possible conflict of interest as he could be accused of personal bias and left the Board Room.

SR6 Staff Report dated December 3, 2007, from Deputy Manager, Development Services, re: Application No. 2-F-07-RS (Kuhnke), was considered:

CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 11

07-863 It was moved and seconded:

1. That Item No. 12 of Board Resolution No. 07-502 (from its meeting held August 8, 2007) be rescinded.

MOTION CARRIED

07-864 (Amended from Original Committee Recommendation):

It was moved and seconded:

2. That Application No. 2-F-07RS (Kuhnke) be approved, and that the appropriate Official Community Plan and Zoning Bylaw amendment bylaws be prepared; that application be referred to the Ministry of Community Services, Ministry of Transportation, Ministry of Forests, Vancouver Island Health Authority, School District No. 79, Sahtlam Volunteer Fire Department, ; and further, that a public hearing be arranged and that Directors Duncan, Marcotte and Dorey be delegated to the hearing.

MOTION CARRIED

SR7 Staff Report dated December 5, 2007 from Deputy Manager, Development Services, re: Zoning Amendment Bylaw No. 2938 (Caromar), was received for information.

7:43 pm Director Allan returned to the Board Room at 7:43 pm.

SR8 Staff Report dated December 11, 2007 from Deputy Corporate Secretary, re: Satellite Park Water System Service Loan Authorization - Notice of Alternative Approval Process and Elector Response Form.

07-865 It was moved and seconded that the Notice of Alternative Approval Process and the Elector Response Form for Bylaw No. 3029 be approved.

MOTION CARRIED

SR9 Staff Report dated December 6, 2007 from the Short Range Planner re: Application No. 1-F-07DVP (Gary and Barbara Crowe.

07-866 It was moved and seconded:

1. That Resolution No. 07-829(4) from the November 28, 2007 Regional Board meeting be rescinded.

MOTION CARRIED CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 12

07-867 It was moved and seconded:

2. That Development Variance Permit Application No. 1-F- 07DVP be approved and that the Planning Division be authorized to issue a Development Variance Permit to Gary and Barbara Crowe respect to Lot 14, Block K, Section 15, Renfrew District, (Situate In Cowichan Lake District), Plan 1501 (PID 007-334-796) that would vary Section 3.20(2) of Zoning Bylaw No. 2600 by recognizing the existing double wide mobile home as a secondary dwelling unit on the subject property.

MOTION CARRIED

SR10 Staff Report dated December 10, 2007 from the Parks Planning Coordinator re: Construction Award for the Shawnigan Wharf Park Dock Design/Build.

07-868 (Amended from Original Committee Recommendation):

It was moved and seconded that a contract for the replacement of the swim float at Shawnigan Wharf Park be awarded to Jornic Marine Construction for $37,300 plus GST in accordance the proposal received dated December 4, 2007 subject to the positive feedback from the Shawnigan Lake Parks Commission.

MOTION CARRIED BYLAWS

B1 That "CVRD Bylaw No. 2942 – Air Pollution Control Service 07-869 Establishment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B2 It was moved and seconded that "CVRD Bylaw No. 3013 – 07-870 Cowichan Lake Senior Centre Grant-In-Aid Service Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B3 It was moved and seconded that "CVRD Bylaw No. 3017 – 07-871 Shawnigan Beach Estates Sewer System Service Amendment Bylaw, 2007", be adopted.

MOTION CARRIED

B4 Deleted with adoption of the Agenda. CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 13

B5 It was moved and seconded that "CVRD Bylaw No. 3030 – 07-872 Honeymoon Bay Water System Debt Repayment Service Amendment Bylaw, 2007", be adopted.

MOTION CARRIED

B6 It was moved and seconded that "CVRD Bylaw No. 3033 – 07-873 Cowichan Bay Sewer System Service Area Amendment Bylaw, 2007", be adopted.

MOTION CARRIED

B7 It was moved and seconded that "CVRD Bylaw No. 3035 – Twin 07-874 Cedars Street Lighting Service Establishment Bylaw, 2007", be granted 1st, 2nd, and 3rd reading.

MOTION CARRIED

B8 It was moved and seconded that "CVRD Bylaw No. 3036 – 07-875 Creekside Resort Sewer Service Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B9 It was moved and seconded that "CVRD Bylaw No. 3037 – 07-876 Creekside Resort Sewer System Parcel Tax Roll Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B10 It was moved and seconded that "CVRD Bylaw No. 3038 – 07-877 Creekside Resort Sewer System Capital Reserve Fund Amendment Bylaw, 2007”, be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B11 It was moved and seconded that "CVRD Bylaw No. 3039 – 07-878 Creekside Resort Sewer System Management Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B12 It was moved and seconded that "CVRD Bylaw No. 3040 – Solid 07-879 Waste Management Charges and Regulations Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 14

07-880 It was moved and seconded that "CVRD Bylaw No. 3040 – Solid Waste Management Charges and Regulations Amendment Bylaw, 2007", be adopted.

MOTION CARRIED

B13 It was moved and seconded that "CVRD Bylaw No. 3041 – 07-881 Satellite Park Water System Service Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B14 It was moved and seconded that "CVRD Bylaw No. 3042 – 07-882 Shawnigan Beach Estates Sewer System Service Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B15 It was moved and seconded that "CVRD Bylaw No. 3045 – Maple 07-883 Hills Sewer System Service Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B16 It was moved and seconded that "CVRD Bylaw No. 3046 – Kerry 07-884 Village Sewer System Service Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B17 It was moved and seconded that "CVRD Bylaw No. 3047 – Eagle 07-885 Heights Sewer System Service Amendment Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

B18 It was moved and seconded that "CVRD Bylaw No. 3048 – 07-886 Security Issuing (Loan Authorization Bylaw No. 3301) Bylaw, 2007", be granted 1st, 2nd and 3rd reading.

MOTION CARRIED

07-887 It was moved and seconded that "CVRD Bylaw No. 3048 – Security Issuing (Loan Authorization Bylaw No. 3301) Bylaw, 2007', be adopted.

MOTION CARRIED CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 15

B19 It was moved and seconded that "CVRD Bylaw No. 2938 – Area E 07-888 – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Caromar Sales Conservation Lands), 2007", be granted third reading.

MOTION CARRIED

B19 It was moved and seconded that "CVRD Bylaw No. 2938 – Area E 07-889 – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Caromar Sales Conservation Lands), 2007", be adopted.

MOTION CARRIED

B20 It was moved and seconded that "CVRD Bylaw No. 2985 – Area A 07-890 – Mill Bay/Malahat Zoning Amendment Bylaw (Brentwood College Association Inc.), 2007", be adopted.

MOTION CARRIED

B21 It was moved and seconded that "CVRD Bylaw No. 3049 – Area A 07-891 – Mill Bay/Malahat Zoning Amendment Bylaw (Boundary Adjustment Regulation), 2007", be granted first and second reading.

MOTION CARRIED

B22 It was moved and seconded that "CVRD Bylaw No. 3050 – Area D 07-892 – Cowichan Bay Zoning Amendment Bylaw (Boundary Adjustment Regulation), 2007", be granted first and second reading.

MOTION CARRIED

RESOLUTIONS

RES1 It was moved and seconded that the following appointments to the 07-893 Electoral Area H – North Oyster/Diamond Advisory Planning Commission be approved:

Appointed for a term to expire November 30, 2008:

Ben Cuthbert Mike Fall Gary Fletcher Chris Gerrand John Hawthorn Gaynel Lockstein CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 16

James Reiber Janice Tukham Loretta Zink

MOTION CARRIED

RES2 It was moved and seconded that the following appointments to the 07-894 Electoral Area I – Youbou/Meade Creek Advisory Planning Commission be approved:

Appointed for a term to expire November 30, 2008:

Ed Danielsen George DeLure Wayne Friesen Ian Graeme Klaus Kuhn Alan Morrison Lorne Scheffeer Marcia Stewart

MOTION CARRIED

RES3 It was moved and seconded that the following appointments to the 07-895 Electoral Area D – Cowichan Bay Advisory Planning Commission be approved:

Appointed for a term to expire November 30, 2008:

Cathy Basskin Dan Butler Peter Holmes Brian Hosking George Miller Lou Penney Gordon Rutherford Lyle Young

MOTION CARRIED

CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 17

RES4 It was moved and seconded that the following appointments to the 07-896 Electoral Area C – Cobble Hill Parks and Recreation Commission be approved:

Appointed for a term to expire December 31, 2008:

Natalie Tribe Alan Seal

MOTION CARRIED

RES5 It was moved and seconded that the following appointments to the 07-897 Treaty Advisory Committee be approved:

Director Joe Allan, Representative Director Mike Walker, Alternate Representative

MOTION CARRIED RES6 It was moved and seconded that the following appointments to the 07-898 Electoral Area E - Cowichan Station/ Sahtlam/Glenora Advisory Planning Commission be approved:

Term to expire November 30, 2008: Dan Cvitanovich David Coulson Dan Ferguson Colleen MacGregor Ben Marrs Jim Marsh Frank McCorkell John Salmen David Tattam Keith Williams Darren George

MOTION CARRIED

NEW BUSINESS

NB1 Correspondence from The Honourable Ida Chong, dated December 10, 2007, re: response to request to withdraw from the Kerry Park Recreation Centre service.

07-899 It was moved and seconded that a meeting be convened with the four Kerry Park Recreation Service participants at the Kerry Park Recreation Centre as soon as possible.

MOTION CARRIED CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 18

NB2 Director Dorey requested that an amendment be prepared to the Area G - Parks Commission bylaw to increase the number of commission members.

07-900 It was moved and seconded that staff prepare an amendment to the Area G - Parks Commission bylaw increasing the membership from 6 to 8 members.

MOTION CARRIED

NB3 1. Director Cossey advised that there is a different public engagement process for the Living Forest project and the public are invited to participate in the actual design of the project. The Design Charrette will be held on January 14 to 16, 2008.

2. Director Cossey gave an update regarding the proposed Koksilah Ancient Forest Park noting that the province has placed a 75 hectare area for consideration on the Province’s 2008 acquisition list.

07-901 It was moved and seconded that a letter of thanks be sent to Warrick Whitehead for his efforts in promoting the Koksilah Ancient Forest area as a provincial park

MOTION CARRIED

RESOLVE INTO CLOSED SESSION

8:04 pm It was moved and seconded that the meeting be closed to the 07-902 public in accordance with the Community Charter, Part 4, Division 3, Section 90, Subsection (1)(c).

MOTION CARRIED

RISE FROM CLOSED SESSION 9:36 pm 07-909 It was moved and seconded that the Board rise with Report on Item CSCR1, and return to the Regular portion of the meeting.

MOTION CARRIED CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 19

07-905 (Amended from Original Committee Recommendation):

It was moved and seconded:

1. That one new Engineering Technologist position and one new Utilities Operator position be established and that the positions be funded from the utilities budgets as sufficient additional revenue utilities are required.

MOTION CARRIED

ADJOURNMENT 9:36 pm It was moved and seconded that the Regular Board meeting 07-911 adjourn.

MOTION CARRIED The meeting adjourned at 9:36 p.m.

Certified Correct:

Chair Corporate Secretary

Dated: ______