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Minutes of the Regular Meeting of the Board of the Cowichan Valley

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Minutes of the Regular Meeting of the Board of the Cowichan Valley Minutes of the Regular meeting of the Board of the Cowichan Valley Regional District held in the Board Room at 175 Ingram Street, Duncan, BC, on Wednesday, December 12, 2007 at 6:00 pm. PRESENT: Chair W.J. Peake Directors J. Allan, K. Cossey, M. Dorey, L. Duncan, G. Giles, R. Hartmann, B. Hodson, R. Hutchins <6:55 pm>, P. Kent, J. Lefebure, M. Marcotte, G. Seymour, M. Tansley and M. Walker ALSO PRESENT: Warren Jones, Administrator Joe Barry, Corporate Secretary Mark Kueber, Treasurer Kate McIntosh, Human Resources Manager. Kathleen Harrison, Deputy Corporate Secretary Geoff Millar, Economic Development Manager CALL TO The Corporate Secretary called the meeting to order and noted that, by ORDER previous resolution of the Board, the Hospital Board Chair and Regional Board Chair were held by one Director, elected by majority vote from among the members of the Board. ELECTION OF The Corporate Secretary called for nominations for Chair. CHAIR Director Peake was duly nominated. DECLARATION There being no further nominations, nominations were declared closed OF CHAIR FOR and Director Peake was declared elected by acclamation as Chair of 2008 the Cowichan Valley Regional District and Cowichan Valley Regional Hospital District Boards for the year 2008. ELECTION OF The Corporate Secretary called for nominations for Vice Chair. VICE-CHAIR Director Giles was duly nominated. DECLARATION There being no further nominations, nominations were declared closed OF VICE-CHAIR and Director Giles was declared elected by acclamation as Vice Chair FOR 2008 of the Cowichan Valley Regional District and Cowichan Valley Regional Hospital District Boards for the year 2008. ASSUMPTION Chair Peake assumed the Chair. OF CHAIR APPROVAL OF It was moved and seconded that the agenda be amended with the AGENDA addition of: 07-844 CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 2 1. CR2 - Section 7 - HandyDART 2. CR4 - Section 5 - two additional grants in aid Youbou Historical Society; 3. NB2 - Saltair/Gulf Islands Parks Commission 4. NB3 - Announcements from Director Cossey; and that the agenda, as amended, be approved. MOTION CARRIED ADOPTION OF MINUTES M1 It was moved and seconded that the minutes of the Regular Board 07-845 meeting of November 14, 2007, be adopted. MOTION CARRIED M2 It was moved and seconded that the minutes of the Special Board 07-846 meeting of November 28, 2007, be adopted. MOTION CARRIED BUSINESS ARISING BA1 Required Resolution: “That Resolution NO. 07-837 be rescinded.” “CVRD Bylaw No. 2938 - Area E - Cowichan Station/Sahtlam/ Glenora Zoning Amendment Bylaw (Caromar Sales Conservation Lands, 2007” was granted 3rd reading in error. 07-847 It was moved and seconded that Resolution No. 08-837 be rescinded. MOTION CARRIED BA2 Related to Resolution No. 07-799 Director Duncan discussed the creation of a new service in 2008 regarding Regional Parkland Acquisition for implementation in 2009. Direction was given to staff to proceed with drafting a bylaw for this proposed service. CORRES- The following correspondence, under the date indicated, was PONDENCE considered: C1 Vancouver Island Regional Library, dated November 6, 2007, re: Appointment to the 2008 Vancouver Island Regional Library Board, was considered: CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 3 07-848 It was moved and seconded that Director Mel Dorey be appointed as the CVRD Board representative to the 2008 Vancouver Island Regional Library Board. MOTION CARRIED 07-849 It was moved and seconded that Director Loren Duncan be appointed as the CVRD Board Alternate representative to the 2008 Vancouver Island Regional Library Board. MOTION CARRIEDL COMMITTEE REPORTS CR1 Report and recommendations of the Regional Services Committee Regional Services meeting held November 28, 2007, listing six items, were considered: Committee 07-850 It was moved and seconded: 1. That CVRD Bylaw No. 3040 – Solid Waste Management Charges and Regulations Amendment Bylaw, 2007 be forwarded to the Board for consideration of three readings and adoption. 2. (Amended from Original Committee Recommendation): 1. That "CVRD Bylaw No. 2942 - Air Pollution Control Service Establishment Bylaw, 2007", be forwarded to the Board for consideration of first three readings, and following written consent from the participating CVRD member municipalities and Provincial approval, adoption. 2. That, following adoption of CVRD Bylaw No. 2942, the management bylaw, "CVRD Bylaw No. 2020 – Landclearing Management Regulation Bylaw, 2007", be forwarded to the Board for consideration of three readings and adoption. 3. That the Board Chair and Corporate Secretary be authorized to sign the Bylaw Enforcement Agreements between the CVRD and its participating member municipalities. 3. That a bylaw be drafted to prohibit backyard burning in the Cowichan Valley Regional District. CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 4 5. That the CVRD endorse the Spirit of Cowichan Celebrations, to occur from May 1 to May 4, 2008, as a CVRD event. MOTION CARRIED 07-851 4. That the CVRD is concerned that proposed CRD Bylaw No. 3443 would set a precedent for ad hoc amendments to regional urban containment servicing and policy area boundaries. Therefore, the CVRD does not accept the CRD Growth Management Strategy Amendment Bylaw No. 3443, and recommends that extensions to a Regional Urban Containment Servicing and Policy Area Boundary occur only in context of a comprehensive review of the CRD Regional Growth Strategy. Opposed: Directors Allan, Cossey, Dorey, Hodson, Kent and Seymour MOTION CARRIED 07-852 6. That fees be waived in connection with a building permit issued to The OPIS Society for Sick Kids, for construction of a single-family dwelling. MOTION CARRIED CR2 Report and recommendations of the Sub-Regional Services Sub-Regional Committee meeting of December 6, 2007, listing seven items, were Services considered: Committee 07-853 It was moved and seconded: 1. That “CVRD Bylaw No. 3013 - Cowichan Lake Senior Centre Grant-In-Aid Service Amendment Bylaw, 2007”, be forwarded to the Board for consideration of three readings and adoption. 3. That cash fares on the Cowichan Valley Regional Transit System be increased, effective April 1, 2008, to $1.75 for adults, $1.50 for students, plus an increase to the amounts charged for passes. 4. That conventional cash fares on the Cowichan Valley Regional Transit System be reduced to zero (no charge) during the period of May 1 to May 3, 2008, in support of the Spirit of Cowichan Celebrations, subject to the Transit System providing service to accommodate potential increased transit usage; and that BC Transit and Greyhound staff report back to the Sub-Regional Services Committee. CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 5 5. 1. That conventional cash fares on the Cowichan Valley Regional Transit System be reduced to zero (no charge) on Wednesday, June 4, 2008 in support of Clean Air Day and on Friday, December 12, 2008 to celebrate the holiday season; and 2. That free transit be offered to veterans on remembrance Day, November 11, 2008. 6. That the Chair and Corporate Secretary be authorized to sign the Public Transit Agreement and Public Transit Infrastructure Program Funding Agreement between the CVRD and the Union of British Columbia Municipalities. MOTION CARRIED 07-854 (Amended from Original Committee Recommendation): 2. That staff investigate and report on the possibility of a transit tax being added to the Motor Fuel Tax collected in the Cowichan Region for the purpose of supporting the Cowichan Valley Regional Transit System. MOTION CARRIED 7. Director Allan expressed his concerns regarding Electoral Area E’s non-participation in the Cowichan Valley Regional Transit System which includes HandyDART. Director Duncan indicated that he has expressed to staff his desire to discuss transit issues in his community. The Corporate Secretary advised this subject will be on the January Transit Committee agenda. 6:55 pm Director Hutchins arrived at the meeting at 6:55 pm. CR3 Report and Recommendation of the Economic Development Commission meeting held December 7, 2007, listing one item was considered: 07-855 It was moved and seconded that the Chair and Corporate Secretary be authorized to sign a three-year lease for office space for the Economic Development Commission at 135 Third Street, Duncan. MOTION CARRIED CR4 Report and Recommendations of the Electoral Area Services (Rural Issues) Committee meeting of December 10, 2007, listing six items, were considered: CVRD REGULAR BOARD MINUTES – DECEMBER 12, 2007 Page 6 7:13 pm Director Allan left the Board Room at 7:13 pm. 7:16 pm Director Hutchins left the Board Room at 7:16 pm. 07-856 It was moved and seconded: 1. That the Certificates of Sufficiency to establish sewer and water services for Lambourn Estates be received and that Service Establishment Bylaws be prepared for each of these service areas and forwarded to the Board for consideration of three readings and, following provincial approval, proceed to adoption; and further that a Parcel Tax Roll Bylaw, a Loan Authorization Bylaw and a Capital Reserve Fund Establishment Bylaw for each utility be prepared for the Lambourn Estates Water and Sewer Systems and forwarded to the Board for consideration of three readings and adoption; and further that: .1 Customers of the Lambourn Manufactured Home Park be informed of the constraints to development of the park for residential housing. .2 The new developers on the system be required to pay the cost for a CVRD construction supervisor. .3 A mail-out to all customers of the system be sent out providing information as to the petition results, the subsequent takeover process and the timeline for the upgrades. 2. That approximately $97,000 of the 2008 Federal Gas Tax funding be allocated to the Honeymoon Bay Upgrade Project to make up the difference between Provincial Infrastructure funding and the actual costs of construction. 3. That the CVRD reimburse the Municipality of North Cowichan for extraordinary costs in the amount of $27,744.48, which were incurred due to the sewage forcemain break on July 23, 2007; and further that these costs be allocated to the Eagle Heights and Cowichan Bay Sewer System functions.
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