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Meeting Minutes, 18 May 2021 ,

LOCATION Addis Ababa, online

DATE 18 May 2021

CHAIR Andrea Rosales, a.I. Logistics Cluster Coordinator Ato Tadesse Bekele, Senior DRM Adviser

PARTICIPANTS Concern Worldwide, Danish Red Cross, Department for International Development (DFID), GOAL, International Committee of the Red Cross (ICRC), International Rescue Committee (IRC), International Organization for Migration (IOM), Lutheran World Federation (LWF), Medair, Medecins sans Frontieres, Medical Teams International, National Disaster Risk Management Commission (NDRMC), OXFAM, Save the Children, United Nations Children’s Emergency Fund (UNICEF), United Nations High Commissioner for Refugees (UNHCR), United Nations Office for the Coordination of Humanitarian Affairs (OCHA), United Nations Populations Fund (UNFPA), Agency for international Development (USAID), World Health Organization (WHO), World Food Programme (WFP)

ACTION POINTS ● Partners are requested to submit their transportation and storage requests using the Service Request Form (SRF) and Release Order Form (ROF) to [email protected] by the deadline of Wednesday 4 PM

every week.

● Partners are encouraged to provide feedback and data on routes and possible

physical access constraints encountered to the Logistics Cluster. ● The Logistics Cluster will follow-up with partners regarding cold-chain transport and storage capacity in Ethiopia. ● The Logistics Cluster will follow-up with partners and WFP on fuel needs and options for support. ● The Logistics Cluster will share UNHAS contact details with partners.

● Partners interested in the Service Request Forms (SRF) and Release Order Form

(ROF) training conducted at the Addis Ababa warehouse may reach out to the

Logistics cluster via email to [email protected].

AGENDA ● Introduction ● Physical Road Constraints ● UNHAS Updates ● OCHA Updates ● Operational Updates ● Prepositioning and Storage Update ● Storage Survey ● Training Opportunities ● FAQs and Partner Discussion

https://logcluster.org/ops/eth20a

Meeting Minutes, 18 May 2021 Addis Ababa, Ethiopia

1. Introduction

● There have been some changes to Logistics Cluster team. Andrea Rosales is now acting interim Logistics Cluster Coordinator and a Roving Logistics Officer, Leonard Vincent, has joined the team.

2. Physical Road Constraints

Partners are encouraged to refer to the Interactive Physical Road Constraints Map.

● Main corridors from Djibouti, , and Kenya via Moyale are operating smoothly. ● Routes from through Kobo and through towards Tigray border are physically accessible. ● The route from Gambella to Ninyang via Banyrial is accessible for light vehicles via a new bridge located in Banyrial, 4 km before Jekow. The bridge is only accessible for light vehicles due to damage. ● Reports from the end of March indicate that the Borkena river bridge has been damaged. The bridge was serving a corridor to Kemissie, Debre Birhan, , and Woldia towns and Addis Ababa city. The bridge was also an intersect point for Anstokiya Gemiza, Gishe, Albiko and Dawa Chefa woredas. ● As of 19 May, is inaccessible and Berano is partially inaccessible. Both are located in the Somali region. ● On 5 of May it was reported that the Willa Bridge connecting Filtu and Dawa Zone requires rehabilitation. The Galuun bridge connecting the Liban and Dawa zone also requires rehabilitation. Both bridges are in the Somali region. ● The Gode – East Imey -Raso route in the Somali region is currently inaccessible due to flooding. For transport to East Imey and Rado woreda during the rainy season and until the route is rehabilitated the Gode – Jarati – Elkeri – West Imey – Raso – East Imey is suggested as an alternative. ● WFP will conduct a logistics road assessment in the Somali region next week. ● Partners are encouraged to provide feedback and data on routes and possible access constraints encountered to the Logistics Cluster.

3. OCHA Updates

● Access constraints have been reported north of Mekele around Agula with partners not being able to travel from Mekele to and onwards to Shire. OCHA is following up with relevant stakeholders. ● OCHA has deployed eight Area Coordinators in Tigray with a background in Access/CMCoord. The Area Coordinators will support on access issues and analysis of challenges in Tigray, as well as strengthening OCHA visibility and advocacy. ● OCHA has released snapshots for Tigray and Guji Zone, providing an overall analysis of trends and events in each region since the beginning of operations and from January-April respectively. ● OCHA encourages partners to share any access constraints encountered via the OCHA reporting tool.

https://logcluster.org/ops/eth20a

Meeting Minutes, 18 May 2021 Addis Ababa, Ethiopia

4. Operational Updates

● In the reporting period 3 – 16 May, the Logistics Cluster facilitated the transport of 44 mt of cargo into Tigray on behalf of five partners. ● The Logistics Cluster facilitated the transport of 27 mt of NFI of shelter cargo from to Mekele on behalf of one partner, as well as 16 mt of health, protection and NFI cargo from Addis Ababa to Mekele and Shire on behalf of four partners. ● For the period 17 – 30 May, the Logistics Cluster is planning to facilitate the transport of 152 mt of shelter, WASH and NFI cargo from Addis Ababa to Shire on behalf of three partners. ● The Logistics Cluster is encountering some challenges on transport due to access challenges. In these cases, the the SRFs will be kept on hold until the access challenges subside. ● The Logistics Cluster highlighted that it currently has 67 MSUs to support partners with their storage needs as required, potential options include loans and donations. Partners are encouraged to reach out to the Logistics Cluster.

As a reminder, below are the storage and transportation services that can be facilitated by the Logistics Cluster for the Tigray response: ● There is 3900 m2 of total warehouse space in Adama available as common storage for partners. ● The warehouse in Gondar has a total of 2400 m2 of common storage space for partners. ● The logistics hub in Kombolcha has a total of 640 m2 of common storage space for partners ● The warehouse in Mekele has a total of 1600 m2 of common storage space for partners. ● The common storage space in Semera has a total of 640 m2 for partners. ● The common storage space in Shire has a total of 560m2 for partners. ● The warehouse in Addis Ababa has a total of 1000 m2 of common storage space for partners. This warehouse is used for the consolidation of cargo that is to be dispatched to Gondar, Kombolcha, and Semera. Partners requesting storage services are invited to fill in the Service Request Form (SRF) and send it to [email protected].

5. Prepositioning and Storage Updates

• The Logistics Cluster shared an update on Logistics Cluster common storage space utilisation with partners as of 18 May: o Addis Ababa Kality: 80% of 1000m2 available. o Kombolcha: 100% of 640m2 available. o Gonder: 100% of 2400m2 available. o Semera: 100% of 640m2 available. o Mekele: 50% of 1600m2 available. o Adama: 69% of 3900m2 available.

https://logcluster.org/ops/eth20a

Meeting Minutes, 18 May 2021 Addis Ababa, Ethiopia

o Shire: 100% of 560m2 available.

• The Logistics Cluster encourages partners to plan for storage of cargo in Logistics Cluster warehouses for periods not exceeding one month. • Logistics Cluster services can be requested for delivery and storage to all seven hubs.

6. Storage Survey

● The Logistics Cluster shared a storage survey with partners to map commercial storage capacity across Ethiopia. ● The survey aims to collect information regarding storage capacity that partners are aware of in the areas they operate in across different categories ranging from location, ownership, characteristics and availability of the storage. The deadline for the survey is on Wednesday, 19 May.

7. Training Opportunities

● The Logistics Cluster offers on-site Service Request Form (SRF) and Release Order Form (ROF) training at the Addis Ababa Kality warehouse, aimed especially at partner staff dealing with cargo movement. ● The training covers: handling and inventory units, calculating volume and weights, handling dangerous cargo such as fuel, fertilizer, gas cylinders and aluminium sulphate, packaging items, and filling in the SRF for transport and storage requirements. ● The Logistics Cluster emphasized that accurate SRFs and ROFs are crucial to providing support to partners and ensuring the smooth functioning of the operation. ● The Logistics Cluster has provided training to staff from three partner organisations. A training is planned for Wednesday for five participants from one partner. The training will be split into two sessions, in-line with COVID-19 mitigation measures. ● The Logistics Cluster encourages all partners’ Logistics staff, particularly those engaged in cargo movement and filling in the SRF and ROF forms, to schedule a training session by sending an email to [email protected]. The training is free of charge.

8. FAQs and Partner Discussion

● A question was raised by a partner regarding cold-chain storage and transport capacity in-country. The Logistics Cluster will liaise with WHO and UNICEF to provide feedback. ● A question was raised by a partner regarding potential support in procuring and transporting fuel from Gonder. The Logistics Cluster responded that support with transport could be offered, while purchase of fuel could occur through WFP on a cost-recovery basis. The Logistics Cluster will reconcile fuel needs of partners and, if required, WFP can position fuel in locations and make available through bilateral service provision. The Logistics Cluster will follow-up with WFP and partners.

https://logcluster.org/ops/eth20a

Meeting Minutes, 18 May 2021 Addis Ababa, Ethiopia

● The Logistics Cluster asked partners to come forward with their needs and challenges regarding storage, transport and fuel to enable the Cluster to support where possible. ● Questions regarding medical evacuation plans and the availability of a medevac should be addressed to OCHA and UNHAS. The Logistics Cluster will share with partners the contact details for UNHAS.

The next Coordination Meeting is scheduled for 1 June at 11:00 EAT.

Contacts

Andrea Rosales a.I. Logistics Cluster Coordinator [email protected]

Anne-Maud Drugeon Logistics Cluster Deputy Coordinator [email protected]

Mustapha Kemokai Logistics Cluster Operations Manager [email protected]

Urs Bultemeier Information Management Officer [email protected]

https://logcluster.org/ops/eth20a