AGENDA
CITY COUNCIL MEETING
TUESDAY, DECEMBER 18, 2018 6:00 P.M.
Council Chambers Brantford City Hall 100 Wellington Square Brantford, Ontario
Charlene Touzel City Clerk
Please note: Agenda is available on-line at www.brantford.ca
Accessible formats and communication supports available upon request. For more information, please contact the City of Brantford Municipal Accessibility Coordinator at (519) 759-4150 or by e-mail at [email protected].
City Council Page 2 AGENDA December 18, 2018
CITY COUNCIL AGENDA TUESDAY, DECEMBER 18, 2018 6:00 P.M. COUNCIL CHAMBERS, BRANTFORD CITY HALL
Mayor Davis in the Chair
1. NATIONAL ANTHEM
2. INVOCATION
3. ROLL CALL
4. DECLARATIONS OF CONFLICTS OF INTEREST
5. RECOGNITION OF ACHIEVEMENTS
6. STATUTORY PUBLIC MEETINGS
7. PRESENTATIONS / DELEGATIONS (list, if any, available at the meeting)
8. PROCLAMATIONS
9. CLERK’S REPORT ON COMMUNICATIONS
9.1 Clerk’s Report on Communications for October, November and December 2018 [Financial Impact – None] (CS2018-123)
THAT Report CS2018-123 Clerk’s Report on Communications for October, November and December 2018, BE RECEIVED.
City Council Page 3 AGENDA December 18, 2018
10. MINUTES
THAT the following Minutes BE ADOPTED:
10.1 City Council – October 2, 2018
10.2 City Council – Inaugural Meeting – December 3, 2018
10.3 Special City Council – December 4, 2018
10.4 Special City Council – December 11, 2018
10.5 Special City Council – Private and Confidential Minutes – December 4, 2018
10.6 Special City Council – Private and Confidential Minutes – December 11, 2018
THAT the following Minutes BE RECEIVED:
10.7 Special John Noble Home Committee of Management – November 14, 2018
10.8 John Noble Home Committee of Management – October 10, 2018
10.9 John Noble Home Committee of Management – Private and Confidential Minutes – October 10, 2018
11. COMMITTEE REPORTS
11.1 Committee of the Whole – Community Development #2018-12-04B - Councillor Weaver
11.2 Social Services Committee Report #2018-12-05 – Councillor Weaver
11.3 Finance Committee Report #2018-12-05 – Councillor Martin
11.4 Appointments Committee Report #2018-12-11 – Councillor Weaver
11.5 Committee of the Whole – Operations and Administration Report #2018-12- 11 – Councillor Weaver
City Council Page 4 AGENDA December 18, 2018
12. RESOLUTIONS
12.1 Resolution from Special In-Camera City Council Meeting on December 18, 2018 regarding Mechanic Shortage for City Fleet Services (PW2018-065) (available at meeting)
13. NOTICES OF MOTION
14. BY-LAWS
1st and 2nd Reading: Councillor Antoski, Councillor Utley 3rd Reading: Councillor Wall, Councillor Vanderstelt
BY-LAW READINGS PREAMBLE
157-2018 THREE By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto:
1. Agreement between The Corporation of the City of Brantford and Blue Chip Leasing Corporation (Wayne Gretzky Sports Centre Fitness Equipment) (CPREC2018-020) (Committee of the Whole – Operations and Administration Report #2018-12-11)
2. Agreement between The Corporation of the City of Brantford and Ricoh Canada (Colour Copier for Corporate Copy Centre) (CS2018-101) (Committee of the Whole – Operations and Administration Report #2018-12-11)
158-2018 THREE By-law to adopt Amendment No. 208 to the Official Plan of the City of Brantford (to redesignate the lands from “Residential Area – Low Density” in the Official Plan. This amendment redesignates the lands to “Residential Area - Medium Density” (North side of Grey Street (between James Avenue and Rowanwood Avenue)) (OP-05-17) (CD2018- 007) (Committee of the Whole – Community Development Report #2018-12-04B)
159-2018 THREE By-law to amend Zoning By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by changing the Zoning from “Holding - Residential Type 1B Zone (H- R1B)” and “Residential Type 1B Zone (R1B)” to “Holding – Residential Medium Density Type A – Exception 64 Zone (H- R4A-64)” (CD2018-007) (Committee of the Whole – Community Development Report #2018-12-04B) City Council Page 5 AGENDA December 18, 2018
160-2018 THREE Being a by-law to repeal By-laws 97-2017 and 98-2017, being By-laws to amend City of Zoning By-law No. 160-90 and County of Brant Zoning By-law 61-16 (Being By-laws to regulate the use of lands and the location and use of buildings and structures in the City of Brantford) (CAO2018- 008) (Committee of the Whole – Community Development Report #2018-12-04A)
161-2018 THREE By-law to amend By-law 91-2017, being a by-law to establish Discretionary Reserve Funds as Reserve and to amend By-law 70-2010 by Adopting Finance Policy – 009 (General Reserves and Reserve Fund Policy) (Finance Committee Report #2018-12-05) .
162-2018 THREE By-law to declare and dedicate part of Block 90, Registered Plan 2M-1872, City of Brantford, designated as Part 4, deposited Plan 2R-8177 and part of Block 95, Registered Plan 2M-1872, City of Brantford, designated as Part 2, Deposited Plan 2R 8177, as part of the public highway to be known as Diana Avenue (PW2018-060) (Committee of the Whole – Operations and Administration Report #2018-12-11)
163-2018 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (PW2018-056)(Schedule 26 – Accessible Zone- Alfred Street, Schedule 26 – Accessible Zone – Marlborough Street) (Committee of the Whole – Operations and Administration Report #2018-12-11)
164-2018 THREE By-law to declare and dedicate part of Lot 37, Concession 2, (Geographic Township of Brantford), City of Brantford designated as Part 1, deposited Plan 2R-5633, as part of the public highway, to be known as Dunsdon street (PW2018- 061) (Committee of the Whole – Operations and Administration Report #2018-12-11)
165-2018 THREE By-law to Dedicate Reserve Block 13 on Registered Plan 2M-1883 as part of the Public Highway to be known as part of Pace Avenue, Brantford, Ontario (PW2018-058) (Committee of the Whole – Operations and Administration Report #2018-12-11)
166-2018 THREE By-law to repeal and replace Corporate Policy-036 (Printing Conservation) (CS2018-101) (Committee of the Whole – Operations and Administration Report #2018-12-11)
167-2018 THREE By-law to appoint various members to Boards and Committees (Committee of the Whole – Operations and Administration Report #2018-12-11 and Appointments Committee Report #2018-12-11)
City Council Page 6 AGENDA December 18, 2018
168-2018 THREE By-law to amend Chapter 15 of the City of Brantford Municipal Code regarding Procedure (Committee of the Whole – Operations and Administration Report #2018-12-11)
169-2018 THREE By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on December 18, 2018
15. ADJOURNMENT
DATE: December 18, 2018 REPORT NO. CS2018-123
TO: Mayor Davis and Members of City Council
FROM: Charlene Touzel City Clerk
1.0 TYPE OF REPORT CONSENT ITEM [ x ] ITEM FOR CONSIDERATION [ ]
2.0 TOPIC
Clerk’s Report on Communications for October, November and December 2018 [Financial Impact – None] (CS2018-123)
3.0 RECOMMENDATION:
THAT Report CS2018-123, Clerk’s Report on Communications for October, November and December 2018, BE RECEIVED.
RECEIVED FROM
1. Association of Municipalities of Ontario a. AMO Briefing: Municipal Governments in the Ontario Recreational Cannabis Framework - Received October 3, 2018 b. AMO Recommendations: Bill 36 Ontario Cannabis Statute Law Amendment Act, 2018 – Received October 11, 2018 c. AMO’s 2017 Report on the Federal Gas Tax Fund – Received October 11, 2018 d. AMO Policy Update – Bill 36 Ontario Cannabis Statute Law Amendment Act – Ready for Legislative Approval – Received October 15, 2018 e. AMO Policy Updates - Members’ Update: While You Were Busy – Received October 31, 2018 f. AMO Policy Update – Queen’s Park This Week – Received November 8, 2018 g. AMO Communications – Registration Now Open: Sign up Today for AMO’s Municipal-Indigenous Relations 201 Webinar – Received November 12, 2018 h. AMO Communications – 2019 AMO Conference Guest Room Booking Details – Received November 12, 2018 Clerk’s Report on Communications (CS2018-123) Page 2 December 18, 2018
i. AMO Communications – AMO Policy Update – Provincial Government Releases Fall Economic Statement – Received November 15, 2018 j. AMO Policy Update – Welcome Fire News – Received November 15, 2018 k. AMO Policy Update - Government Announces New Social Assistance Reform Plan – Received November 22, 2018 l. Ontario Government Releases New Environmental Plan for Consultation – Received November 29, 2018
2. Ministry of Community Safety and Correctional Services a. Information on Fire Regulations – Received October 9, 2018
3. Ministry of Tourism, Culture and Sport a. Ontario Medal for Good Citizenship (Deadline for Nominations is November 15, 2018) – Received October 16, 2018
4. Minister of Families, Children and Social Development a. Basic Income Pilot – Received November 20, 2018
5. Environmental and Land Tribunals Ontario - Local Planning Appeal Tribunal a. Appeal to By-law 112-2018 dismissed pursuant to subsection 34(25) of the Planning Act – Received October 16, 2018 b. Notice of Prehearing Conference regarding OP-07-17, 29T-17506 and PZ- 15-17 (620 Colborne Street) – Received October 18, 2018 c. Acknowledgement of Receipt of Appeal – Subdivision Number 29T-17505, 599 Shellard Lane – Received November 1, 2018 d. Letter to the Local Planning Appeal Tribunal from WeirFoulds LLP on behalf of Losani Homes (1998) Ltd. withdrawing Appeal – Subdivision Number 29T-17505, 599 Shellard Lane – Received November 2, 2018 e. Withdrawal of Appeal by Losani Homes (1998) Ltd. re: Subdivision Number 29T-17505, 599 Shellard Lane – Received November 2, 2018 f. Notice of Decision – OMB Case No. PL171246 and PL171247 – 19 Sandy Row – Consent – Received December 10, 2018
6. Environmental and Land Tribunals Ontario - Assessment Review Board a. Acknowledgement of Withdrawal of Appeal Nos. 3214470 and 3310619 – Received October 15, 2018 b. Acknowledgement of Withdrawal of Various Appeals – 300 340 Colborne St W, 245 265 King George Road and 49 Dalkeith Drive - Received October 22, 2018 c. Notice of Decision of Various Appeals – 452 Hardy Road – Received October 22, 2018 d. Acknowledgement of Withdrawal of Various Appeals – 22 Spalding Drive, 15 25 Wadsworth Street, 5 Wadsworth Street and 298 Wayne Gretzky Parkway – Received December 4, 2018
Clerk’s Report on Communications (CS2018-123) Page 3 December 18, 2018
7. Ministry of Municipal Affairs and Housing a. Follow up correspondence to Mayor following meeting at the 2018 Association of Municipalities of Ontario Conference regarding Greenbelt – Received November 5, 2018 b. Reducing Provincial reporting burden affecting the municipal sector – Received December 5, 2018
8. Ministry of Environment, Conservation and Parks a. Environmental Compliance Approval – Brantview Heights Subdivision, 105 Garden Avenue – Received November 8, 2018 b. 2017-2018 Chief Drinking Water Inspector Annual Report Now Available – Received November 27, 2018 c. Application for Approval of Waste Disposal Sites – Amendment to ECA No. 3643-7XXQ9Q – To Allow Outdoor Storage of Used Tires – Brantford City, County of Brant – Reference Number 1793-B5DHFP – Received December 13, 2018
9. Petitions a. Petition – Welcome In and Resource Centre – Received November 8, 2018
10. Ombudsman Ontario a. Ombudsman Ontario – The Watchdog – October Newsletter – Received October 31, 2018
11. Emergency Services Steering Committee a. Q and A’s for discussion: Municipal candidates / new Municipal Councils – Received September 26, 2018
12. Grand River Conservation Authority a. Application for Permission No. 633/18, Pursuant to Ontario Regulation 150/06 – to enclose 65 meters of a watercourse – 225 Henry Street – Received on October 2, 2018 b. Application for Permission No. 678/18, Pursuant to Ontario Regulation 150/06 – Permit to install a culvert extension – 105 Garden Avenue – Received October 18, 2018 c. GRCA Current – October 2018 – Received October 16, 2018 d. GRANDActions – November/December 2018 Newsletter – Received November 16, 2018 e. Application for Permission No. 812/18, Pursuant to Ontario Regulation 150/06 – Empire Communities – Powell Road at Longboat Run West – To install a culvert – Received December 13, 2018 f. Application for Permission No. 792/18, Pursuant to Ontario Regulation 150/06 – Westland Petroleum Ltd. – 80 Colborne Street West – To replace a gas tank and fuel pump canopy – Received December 13, 2018
Clerk’s Report on Communications (CS2018-123) Page 4 December 18, 2018
13. County of Brant a. Notice of Draft Report for Review – Environmental Assessment to increase the Biggars Lane Landfill disposal capacity to meet County’s disposal requirements to year 2050 – Received November 9, 2018
14. Alcohol and Gaming Commission of Ontario a. Initial Information for Ontario Municipalities about Cannabis Retail Store Licensing – Received November 20, 2018 b. New Cannabis Retail Regulation Implementation and Resources Available – Received December 5, 2018
15. Brant County Health Unit a. Cannabis Retail Outlet Considerations – Received December 12, 2018
16. Minister of Transport a. Follow up correspondence regarding Bill C-312 – National Cycling Strategy – Received December 7, 2018
17. Six Nations Polytechnic a. Information regarding Six Nations Polytechnic Programs – Received December 3, 2018
18. Municipal Property Assessment Corporation (MPAC) a. InTouch - October 2018 - Received October 11, 2018 b. InTouch - November 2018 - Received November 29, 2018
19. Rural Ontario Municipalities Association a. ROMA Board of Directors Zone Representatives 2019-2023 – Notice of Call for Nominations (Deadline is December 31, 2018) – Received October 29, 2018 b. 2019 ROMA AGM and Annual Conference – January 27-29, 2019 – Received October 30, 2018 c. 2019 ROMA AGM & Annual Conference and Program at a Glance – Received December 6, 2018 d. ROMA Board of Directors Zone Representatives 2019-2023 – Notice of Call for Nominations – Deadline is December 31, 2018 – Received December 7
20. Ontario Good Roads Association a. Registration now open for the 2019 OGRA Conference – Received October 15, 2018 b. OGRA Connect – Update on Transport Canada’s Electronic Logging Device Regulations – Received October 22, 2018 c. Transport Futures – Smart Mobility Summit – Received November 8, 2018 d. A Workshop for Elected Officials – Introduction to Asset Management – Received November 8, 2018 Clerk’s Report on Communications (CS2018-123) Page 5 December 18, 2018
e. Call for Nominations to serve on the 2019-2020 OGRA Board of Directors – Received November 20, 2018 f. OGRA Connect – 2018 OGRA Advocacy Day: Restarting the Process – Received November 21, 2018 g. 125 Reasons to Register for the 2019 OGRA Conference – Received November 22, 2018 h. Municipal Infrastructure Training – Received December 13, 2018 i. 2019 OGRA Conference Keynote Speaker – Received December 12, 2018
21. Agendas/Minutes a. Brantford Police Services Board Agenda – Public Session for Meeting on October 11, 2018 – Received on October 5, 2018 b. Brant County Board of Health Regular Agenda for meeting on October 17, 2018 – Received October 11, 2018 c. Brant County Board of Health Minutes for meeting on August 15, 2018 – Received October 11, 2018 d. Brantford Police Service Board Agenda – Public Session for meeting on November 8, 2018 – Received November 2, 2018 e. Community Services Committee Agenda for meeting on November 5, 2018 – Received November 1, 2018 f. Brant County Board of Health – Regular Agenda for Meeting on November 21, 2018 – Received November 15, 2018 g. Brant County Board of Health – Minutes for Special Meeting held September 26, 2018 – Received November 15, 2018 h. Brant County Board of Health – Minutes for Meeting held September 6, 2018 – Received November 15, 2018 i. Brant County Board of Health – Regular Agenda for meeting on December 11, 2018 – Received December 6, 2018 j. Brant County Board of Health – Minutes for meeting on October 17, 2018 – Received December 6, 2018
22. Federation of Canadian Municipalities a. Renewing your FCM membership for 2019-2020 – Received December 13, 2018
23. Kawartha Lakes Food Coalition a. Basic Income Guarantee Advocacy to Federal Government – Received November 5, 2018
24. Nelson Mandela Day Task Force a. Memorandum regarding Completion of the Nelson Mandela Day Task Force – Received November 27, 2018
Clerk’s Report on Communications (CS2018-123) Page 6 December 18, 2018
25. Terasand Realty Inc. a. Copy of letter to MPP Bouma from Gord Fairfield, Terasand Realty Inc. regarding Cannabis Store Locations – Received December 6, 2018 b. Correspondence regarding Cannabis Options – Received December 11, 2018
26. Canadian Cancer Society a. Tobacco Retail Licence Fee Briefing Note – Received November 29, 2018
27. Invitations a. Laurier Brantford YMCA Grand Opening on December 1, 2018 – Received November 20, 2018
28. Resolutions a. Resolution from the City of Hamilton regarding NAFTA – Dairy Supply Management Program – Received October 10, 2018 b. Township of McKellar re: Governance Models – Received November 12, 2018 and resolutions of support from the Township of Conmee and Township of Prince c. Town of Kearney – Council Resolution re: Voters’ List for Municipal Elections – Received November 23, 2018 d. Municipality of Northern Bruce Peninsula regarding the Creation, Maintenance and General Quality of the Municipal Voters’ List – Received December 4, 2018
29. Letters of Thanks a. Grand River Conservation Authority and the Brant Tree Coalition – Donation in support of the activities of the Brant Tree Coalition – Received October 10, 2018 b. Jacob’s Well Ministries Inc. – Grant in support of the Creation Force March Break Camp – Received October 9, 2018 c. Thank you card from Sandy Jackson and family – Received October 17, 2018 d. Pauline Johnson Collegiate & Vocational School – Fall Awards Assembly – Received November 19, 2018
30. Brantwood Community Services/Participation Support Services a. North Brantford Lions & Canadian Pioneers 2019 Wheelchair Basketball Tournament – Received December 10, 2018
31. Municipal Solutions – Energy Infrastructure a. Cannabis – Received December 7, 2018
CITY COUNCIL MINUTES TUESDAY, OCTOBER 2, 2018 6:00 P.M. COUNCIL CHAMBERS, BRANTFORD CITY HALL
Mayor Friel in the Chair
1. NATIONAL ANTHEM
The National Anthem was played.
2. INVOCATION
Mayor Friel read the Invocation.
3. ROLL CALL
Present: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel
4. DECLARATIONS OF CONFLICTS OF INTEREST
Councillor Martin declared a pecuniary interest on Item 12.3 (Motion to Amend Something Previously Adopted – Clauses B and D of Item 1 of Social Services Committee Report #2018-09-05 regarding the Homelessness System Review and Proposed Recommendations (HHS2018-036)) as he is the Chair of the Rosewood House Board. Accordingly, he refrained from all discussion or voting on this Item.
5. RECOGNITION OF ACHIEVEMENTS
5.1 Wall of Recognition – 2018 Inductees
City Council recognized the following 2018 Inductees into the Wall of Recognition: Marguerite Ceschi-Smith (Modern Day Candidate) Edward J. Campbell (Historical Candidate)
City Council Page 2 Minutes October 2, 2018
A PowerPoint presentation was made, a copy of which will be placed in the Council meeting file.
5.2 Added Presentation to Celebrate the Extraordinary Careers of Councillors Neumann and Kings
Members of Council celebrated the extraordinary careers of the following two distinguished Members of City Council who are attending their last Regular City Council meeting this evening:
Councillor David Neumann Councillor Larry Kings
A PowerPoint presentation was made, a copy of which will be placed in the Council meeting file.
City Council took a short recess at this point in the meeting to allow for the taking of pictures and resumed at 6:36 p.m.
5.3 Announcement regarding Staff Retirement – Maryellen MacLellan
Members of Council were advised that Maryellen MacLellan, Director of Housing has announced that she will be retiring from the City of Brantford effective the end of this year.
Mayor Friel extended to Maryellen and her family all the best in this new chapter in their lives.
6. STATUATORY PUBLIC MEETINGS
None.
7. PRESENTATIONS AND DELEGATIONS
None.
City Council Page 3 Minutes October 2, 2018
8. PROCLAMATIONS
Moved by Councillor Carpenter Seconded by Councillor Neumann
THAT the following Proclamations BE APPROVED:
8.1 World Mental Health Day – October 10, 2018
8.2 Remembrance Day – Service of Remembrance – November 11, 2018
8.3 Annual Child Care Worker and Early Childhood Educator Appreciation Day – October 16, 2018
8.4 Occupational Therapy Month – October, 2018
8.5 English as a Second Language Week – October 28 – November 3, 2018
8.6 Fire Prevention Week – October 7 – October 13, 2018
8.7 World Polio Day – October 24, 2018
8.8 Thanks4Giving Municipal Food Drive – September 27 – October 31, 2018
All Proclamations were read aloud during the meeting.
Prior to the reading of Item 8.2 (Remembrance Day – Service of Remembrance – November 11, 2018), Council was informed that to mark the 100th Anniversary of the end of WWI, the City‟s Communications Department worked closely with the Great War Centenary Association of Brantford, Brant County and Six Nations to develop a special pole banner campaign featuring 22 individuals from our area who served in World War I.
11 of the heroes featured in the campaign fell during the war while the other 11 survived – an enduring symbol of what 11/11 means and why the City pauses every year on that date to remember their sacrifice.
The 22 banners will be posted around the Brantford Armoury along Lorne Bridge and in close proximity to the Cenotaph beginning October 9th until the end of November. Images of the 22 banners were depicted at the meeting, a copy of which will be placed in the Council meeting file.
Councillor Carpenter read the names of the 22 Veterans that will be depicted on the banners.
City Council Page 4 Minutes October 2, 2018
Recorded vote on all Proclamations:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 11
NO: None – 0
All Proclamations carried unanimously on a recorded vote.
9. CLERK’S REPORT ON COMMUNICATIONS
9.1 Clerk’s Report on Communications for October 2018 [Financial Impact – None] (CS2018-105)
Moved by Councillor Martin Seconded by Councillor Antoski
THAT Report CS2018-105, Clerk‟s Report on Communications for October 2018, BE RECEIVED. CARRIED UNANIMOUSLY ON A RECORDED VOTE
Recorded vote on Item 9.1 – Clerk‟s Report on Communications:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 11
NO: None – 0
Item 9.1 – Clerk‟s Report on Communications carried unanimously on a recorded vote.
10. MINUTES
Moved by Councillor Sless Seconded by Councillor Martin
THAT the following Minutes BE ADOPTED:
10.1 Special City Council – September 11, 2018
10.2 Special City Council – September 18, 2018
10.3 Special City Council – Private and Confidential Minutes – September 18, 2018 City Council Page 5 Minutes October 2, 2018
10.4 City Council – September 18, 2018
10.5 Special City Council – September 25, 2018
10.6 Special City Council – Private and Confidential Minutes – September 25, 2018
THAT the following Minutes BE RECEIVED:
10.7 John Noble Home Committee of Management – September 12, 2018
10.8 John Noble Home Committee of Management – Private and Confidential Minutes – September 12, 2018 CARRIED UNANIMOUSLY ON A RECORDED VOTE
Recorded vote on Item 10 – All Minutes:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 11
NO: None – 0
Item 10 – All Minutes carried unanimously on a recorded vote.
11. COMMITTEE REPORTS
11.1 Combined Committee of the Whole – Community Development/Operations and Administration Report #2018-09-25
Moved by Councillor Weaver Seconded by Councillor Sless
THAT the Combined Committee of the Whole – Community Development Report/Operations and Administration Report #2018-09-25 BE ADOPTED, as follows:
1. Official Plan Amendment OP-02-18, Zoning By-law Amendment PZ- 04-18 and Draft Plan of Condominium 29CD-18502 (81 Peel Street) [Financial Impact – None] (CD2018-108)
2. Zoning By-law Amendment PZ-12-18 - Westerly Portion of 34 Norman Street [Financial Impact – None] (CD2018-126)
City Council Page 6 Minutes October 2, 2018
3. Draft Plan of Subdivision 29T-18503 – Vicano Developments Ltd. – Garden Avenue Industrial Subdivision - East Side of Garden Avenue, between Garden Avenue and County Road No. 18, north of Elgin Street [Financial Impact – None] (CD2018-133)
4. Shared Network Canada Telecommunication Tower – 141 Wellington Street [Financial Impact – None] (CD2018-111)
5. Update on the funding status of the Downtown Reinvestment Program Reserve (RF0505) [Financial Impact: None] (CD2018-127)
6. Demolition Control Application for 83 Chatham Street located within the Demolition Control Area By-law 141-2017 [Financial Impact – None] (CD2018-128)
7. Official Plan Review – Revised Alternative Designated Greenfield Area Density Target [Financial Impact – None] (CD2018-123)
8. Lease of Office Space in Harmony Square, Brantford [Financial Impact –$23,208 per annum] (CS2018-103)
9. Expropriation of Lands for Dike Lands and Recreational Trail [Financial Impact - $150,000 to $300,000.] (CS2018-104)
10. Staff Resource to Complete Legislated Five Year Review of Housing and Homelessness Plan [Financial Impact: Gross $77,364. 100% Provincially-Funded. Net Impact: None] (HHS2018-040)
11. Impact of Infill Program on Neighbourhoods Task Force - Final Report
12. Major Service Contracts Review Study Group – Feasibility of In- house Tree Planting Operations [Financial Impact: $560,424] (CPREC2018-039)
13. Healthy Brantford Task Force Support for Smoke Free Municipal Properties
14. Major Sports Team Relations Task Force – Brantford and Civic Centre Renovation
15. Newcomer Connections Research [Financial Impact - None] (HHS2018-039)
16. Update on Dike Infrastructure Improvements [Financial Impact – None] (PW2018-054)
City Council Page 7 Minutes October 2, 2018
17. Temporary Road Closures – October 2018 [Financial Impact – None] (PW2018-053)
18. August 8, 2018 Rain Event Findings [Financial Impact – None] (PW2018- 052)
19. Mental Health Awareness – First Responders
20. Intersection of Ava Bridge/Paris Road/Terrace Hill Street
21. Cenotaph Enhancements
No Items contained within the Combined Committee of the Whole – Community Development/Operations and Administration Report #2018-09-25 were separated for discussion purposes.
Recorded vote on All Items contained within Item 11.1 - Combined Committee of the Whole – Community Development/Operations and Administration Report #2018-09-25:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 11
NO: None – 0
All Items contained within Item 11.1 - Combined Committee of the Whole – Community Development/Operations and Administration Report #2018-09-25 carried unanimously on a recorded vote.
12. RESOLUTIONS
12.1 Emergency Procurement for Recycling Collection and Processing Services [Financial Impact – Unknown] (PW2018-055)
Moved by Councillor Sless Seconded by Councillor Martin
A. THAT Report No. PW2018-055 titled “Emergency Procurement for Recycling Collection and Processing Services” BE RECEIVED; and
B. THAT Council APPROVE the Non-competitive Acquisition, pursuant to Section 4.02 (f) of the Purchasing Policy, for the provision of recycling collection and processing services on an emergency basis; and
City Council Page 8 Minutes October 2, 2018
C. THAT the General Manager, Public Works Commission and the Purchasing Officer BE AUTHORIZED to award one year contract(s) for the provision of emergency recycling collection and processing services as “Pre-approved Solicitation”, in accordance with the City of Brantford‟s Purchasing Policy. CARRIED ON A RECORDED VOTE
Recorded vote on Item 12.1:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 10
NO: Councillor Carpenter - 1
Item 12.1 carried on a recorded vote of 10 to 1.
12.2 Resolution from Special In-Camera City Council Meeting held July 24, 2018 regarding Instructions Re: Harmony Square – Maintenance Unit, Public Washrooms and Office Space (LO2018-004)
Moved by Councillor Sless Seconded by Councillor Martin
A. THAT City Council APPROVE:
i. the disposition of Municipal Lot No. 2 to 2076748 Ontario Inc. and the acquisition of a 99 year lease for Unit 108 from Brant Condominium Corporation No. 100;
ii. the acquisition of the public washroom located at 150 Colborne Street from Brant Condominium Corporation No. 90 for the sum of $1.00.
B. AND THAT the necessary By-laws and Agreements to give effect to the foregoing BE PRESENTED to City Council for adoption. CARRIED UNANIMOUSLY ON A RECORDED VOTE Recorded vote on Item 12.2:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 11
NO: None – 0
Item 12.2 carried unanimously on a recorded vote. City Council Page 9 Minutes October 2, 2018
12.3 Motion to Amend Something Previously Adopted – Clauses B and D of Item 1 of Social Services Committee Report #2018-09-05 regarding the Homelessness System Review and Proposed Recommendations (HHS2018-036)
Councillor Martin declared a pecuniary interest on Item 12.3 as he is the Chair of the Rosewood House Board. Accordingly, he refrained from all discussion or voting on this Item.
Moved by Councillor Sless Seconded by Councillor Kings
THAT Clauses B and D of Item 1 of Social Services Committee Report #2018- 09-05 regarding the Homelessness System Review and Proposed Recommendations as previously adopted by City Council at its September 18, 2018 meeting BE AMENDED to read as follows:
“B. THAT Council APPROVE the REVISED Shelter Services Transition Plan attached as Appendix “A” to the September 28, 2018 memorandum from the General Manager, Health and Human Services entitled “Shelter Review Transition Plan - Update”; and
D. THAT Council APPROVE the single source procurement, pursuant to Section 4.02 (g) of the purchasing policy, for a 20 bed co-ed low barrier high acuity emergency shelter from Rosewood House to commence November 1, 2018 at the upset limit of $477,000 (excluding HST).” CARRIED UNANIMOUSLY ON A RECORDED VOTE (WITH THE REQUIRED 2/3 MAJORITY VOTE)
Recorded vote on Item 12.3:
YES: Councillor Weaver, Councillor Sless, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 10
NO: None – 0
Item 12.3 carried unanimously on a recorded vote, with the required 2/3 majority vote. Councillor Martin‟s pecuniary interest was so noted.
City Council Page 10 Minutes October 2, 2018
12.4 North Park Street Traffic Calming – Councillor McCreary
Motion to Waive the Rules
Moved by Councillor McCreary Seconded by Councillor Martin
THAT Sections 15.3.11 and 15.11.5 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to permit the consideration of the following resolution without prior notice of motion and without first having been considered by a Standing Committee or Committee of the Whole:
12.4 North Park Street Traffic Calming
WHEREAS a resident on North Park Street has expressed continued support for the recent “road diet” and a speed limit of 40 km/h; and
WHEREAS the resident observed some vehicles are still speeding through the school zone near Grandview Public School; and
WHEREAS permanent Vehicle Activated Traffic Calming Signs (VATCS) are requested on North Park Street approaching the school; and
WHEREAS installation of VATCS could take 6 months or more;
NOW THEREFORE BE IT RESOLVED:
A. THAT staff BE DIRECTED to install temporary Radar Feedback Signs (RFS) on North Park Street near Grandview Public School by end of the year; and
B. THAT staff BE DIRECTED to install Vehicle Activated Traffic Calming Signs (VATCS) approaching the school at a cost not to exceed $24,000; and
C. THAT staff BE AUTHORIZED to consider sole sourcing of the signs from Unipart Dorman; and
D. THAT the cost BE FUNDED from the Council Priorities Reserve.
When presenting the Notice of Motion, Councillor McCreary read revised wording for Clauses B and D over that included on the printed Resolution Sheets distributed at the meeting.
City Council Page 11 Minutes October 2, 2018
Recorded vote on Motion to Waive the Rules – Item 12.4:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 10
NO: Councillor Van Tilborg - 1
The Motion to Waive the Rules for Item 12.4 carried on a recorded vote of 10 to 1, with the required 2/3 majority vote.
Resolution
Moved by Councillor McCreary Seconded by Councillor Martin
WHEREAS a resident on North Park Street has expressed continued support for the recent “road diet” and a speed limit of 40 km/h; and
WHEREAS the resident observed some vehicles are still speeding through the school zone near Grandview Public School; and
WHEREAS permanent Vehicle Activated Traffic Calming Signs (VATCS) are requested on North Park Street approaching the school; and
WHEREAS installation of VATCS could take 6 months or more;
NOW THEREFORE BE IT RESOLVED:
A. THAT staff BE DIRECTED to install temporary Radar Feedback Signs (RFS) on North Park Street near Grandview Public School by end of the year; and
B. THAT staff BE DIRECTED to install Vehicle Activated Traffic Calming Signs (VATCS) approaching the school at a cost not to exceed $24,000; and
C. THAT staff BE AUTHORIZED to consider sole sourcing of the signs from Unipart Dorman; and
D. THAT the cost BE FUNDED from the Council Priorities Reserve. CARRIED ON A RECORDED VOTE
City Council Page 12 Minutes October 2, 2018
Recorded vote on Item 12.4:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 10
NO: Councillor Van Tilborg - 1
Item 12.4 carried on a recorded vote of 10 to 1.
13. NOTICES OF MOTION
None.
14. BY-LAWS
1st and 2nd Reading
Moved by Councillor Neumann Seconded by Councillor Antoski
THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-Laws for the First and Second Reading:
By-law Preamble
145-2018 By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule „A‟ attached hereto:
1. Confidential Minutes of Settlement for Assessment Appeals (CS2018-049) (Special City Council – September 18, 2018)
2. Confidential Minutes of Settlement between The Corporation of the City of Brantford and Dennis Mordue (LO2018-004) (Special City Council – September 25, 2018)
3. Lease between The Corporation of the City of Brantford and 213381 Ontario Inc. for lease of Office Space in Harmony Square – Unit C, 150 Colborne Street (CS2018-103) (Combined Committee of the Whole Report #2018-09-25)
4. Agreement of Purchase and Sale between The Corporation of the City of Brantford and 2076748 Ontario Inc. regarding Harmony Square (LO2018-004) (City Council – October 2, 2018)
City Council Page 13 Minutes October 2, 2018
5. Lease Agreement between The Corporation of the City of Brantford and 2076748 Ontario Inc. regarding Harmony Square (LO2018-004) (City Council – October 2, 2018)
6. Release Agreement between The Corporation of the City of Brantford and 2076748 Ontario Inc. regarding Harmony Square (LO2018-004) (City Council – October 2, 2018)
146-2018 By-law to adopt Amendment No. 207 to the Official Plan of the City of Brantford to redesignate the lands from “Residential Area – Low Density” in the Official Plan. This amendment redesignates the lands to “Residential Area - Medium Density” to permit the conversion of the existing place of worship and accessory community hall building into 12 residential apartment dwelling units. (81 Peel Street) (OP-02-18) (CD2018-108) (Combined Committee of the Whole Report #2018-09-25)
147-2018 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford by changing the zoning from “Institutional School Zone (I2)” and “Residential Conversion Zone (RC)” to “Residential Medium Density Type B – Exception 24 Zone (R4B-24)” to permit the conversion of the existing place of worship and accessory community hall building into 12 residential apartment dwelling units. (81 Peel Street) (PZ-04-18) (CD2018-108) (Combined Committee of the Whole Report #2018-09-25)
148-2018 By-law to amend Zoning By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by changing the Zoning from ““Institutional School Zone (I2)” to “Institutional Services Zone (I1)” (CD2018-126) (Combined Committee of the Whole Report #2018- 09-25)
149-2018 By-law to amend By-law 37-83, being a by-law to regulate Traffic in the City of Brantford (Schedule 2 – Yield Right of Way Signs - Terrace Hill Street at Paris Road) and to repeal By-law 143-2018 (Committee of the Whole – Operations and Administration Report #2018-09-11)
150-2018 By-law to amend Chapter 26 of the City of Brantford Municipal Code by adding Schedule „24‟ – Vision Zero Road Safety Committee (Committee of the Whole – Operations and Administration Report #2018-07-10)
151-2018 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on October 2, 2018
City Council Page 14 Minutes October 2, 2018
No By-laws for 1st and 2nd Reading were separated for discussion purposes.
Recorded vote on 1st and 2nd Reading of All By-laws:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 11
NO: None - 0
1st and 2nd Reading of all By-laws carried unanimously on a recorded vote.
3rd Reading
Moved by Councillor Kings Seconded by Councillor Utley
THAT By-laws 145-2018 through to and including 151-2018 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.
No By-laws for 3rd Reading were separated for discussion purposes.
Recorded vote on 3rd Reading of All By-laws:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 11
NO: None - 0
3rd Reading of all By-laws carried unanimously on a recorded vote.
15. ADJOURNMENT
The meeting adjourned at 7:32 p.m.
______Mayor City Clerk
City Council Page 15 Minutes October 2, 2018
SUMMARY OF DECISIONS – COMMITTEE REPORT
Combined Committee of the Whole – Community Development / Operations and Administration Report #2018-09-25
1. Official Plan Amendment OP-02-18, Zoning By-law Amendment PZ-04-18 and Draft Plan of Condominium 29CD-18502 (81 Peel Street) [Financial Impact – None] (CD2018-108)
A. THAT Official Plan Amendment Application OP-02-18, submitted by ANC Inc., on behalf of 2587362 Ontario Inc. affecting the lands located at 81 Peel Street, to redesignate the lands from “Residential Area - Low Density” to “Residential Area - Medium Density” to permit the conversion of the existing place of worship and community hall building into 12 residential apartment dwelling units, BE APPROVED;
B. THAT Zoning By-law Amendment Application PZ-04-18, submitted by ANC Inc., on behalf of 2587362 Ontario Inc. affecting the lands located at 81 Peel Street, to change the zoning of the lands from “Institutional School Zone (I2)” and “Residential Conversion Zone (RC)” to “Holding-Residential Medium Density Type B – Exception XX Zone (H-R4B-XX)” to permit the conversion of the existing place of worship and community hall building into 12 residential apartment dwelling units, BE APPROVED, in accordance with the applicable provisions as noted in Section 8.2 of Report CD2018-108;
C. THAT the Draft Plan of Condominium Application 29CD-18502, submitted by ANC Inc., on behalf of 2587362 Ontario Inc. affecting the lands located at 81 Peel Street, BE APPROVED subject to the conditions included in Section 9.0 “Conditions of Draft Plan of Condominium Approval” of Report CD2018-108;
D. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until the following provisions have been satisfied:
a. That a Record of Site Condition has been filed on the Environmental Registry; and, b. The Applicant has provided a signed Site Plan Agreement to the City, along with all necessary securities; and,
E. THAT Pursuant to Sections 17(23), 34(18) and 51(38) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:
“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Sections 7.2 and 8.3 of Report CD2018-108.” City Council Page 16 Minutes October 2, 2018
2. Zoning By-law Amendment PZ-12-18 - Westerly Portion of 34 Norman Street [Financial Impact – None] (CD2018-126)
A. THAT Zoning By-law Amendment application PZ-12-18, submitted by The Corporation of the City of Brantford (Fire Department), affecting lands located at the westerly portion of 34 Norman Street, to change the zoning of these lands from “Institutional School Zone (I2)” to “Institutional Services Zone (I1)” to permit a fire station BE APPROVED; and
B. THAT Pursuant to Section 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:
“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Sections 7.2 and 8.3 of Report CD2018-126.”
3. Draft Plan of Subdivision 29T-18503 – Vicano Developments Ltd. – Garden Avenue Industrial Subdivision - East Side of Garden Avenue, between Garden Avenue and County Road No. 18, north of Elgin Street [Financial Impact – None] (CD2018-133)
A. THAT Draft Plan of Subdivision Application 29T-18503 submitted by Vicano Developments Ltd., affecting lands on the east side of Garden Avenue, west of County Road No. 18 and north of Elgin Street, BE APPROVED, subject to the conditions included in Section 9.0 “Conditions of Draft Plan Approval” of Report CD2018-133; and
B. THAT Pursuant to Section 51(38), of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:
“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 of Report CD2018- 133.”
4. Shared Network Canada Telecommunication Tower – 141 Wellington Street [Financial Impact – None] (CD2018-111)
THAT Innovation, Science and Economic Development Canada (ISED) BE ADVISED that pursuant to Report CD2018-111, the City of Brantford has no concerns and concurs with City Taxi‟s proposed telecommunication tower located at 141 Wellington Street.
City Council Page 17 Minutes October 2, 2018
5. Update on the funding status of the Downtown Reinvestment Program Reserve (RF0505) [Financial Impact: None] (CD2018-127)
THAT Staff Report CD2018-127 regarding the status of the Downtown Reinvestment Program Reserve which finances the Downtown Revitalization Grants Program BE RECEIVED; and
THAT the matter of the status of the Downtown Revitalization program as outlined in Staff Report CD2018-127 BE REFERRED to the Estimates Committee as part of the 2019 budget process.
6. Demolition Control Application for 83 Chatham Street located within the Demolition Control Area By-law 141-2017 [Financial Impact – None] (CD2018-128)
THAT the Demolition Control application for 83 Chatham Street BE APPROVED for the reasons outlined in Report CD2018-128.
7. Official Plan Review – Revised Alternative Designated Greenfield Area Density Target [Financial Impact – None] (CD2018-123)
A. THAT Staff Report CD2018-123 regarding the Official Plan Review – Revised Alternative Designated Greenfield Area Density Target BE RECEIVED; and
B. THAT the revised alternative Designated Greenfield Area density target for the City of Brantford as recommended in Report CD2018-123 BE ENDORSED by Council; and
C. THAT Council DIRECT Planning Staff to include the revised alternative Designated Greenfield Area density target in a modified request to the Province for permission from the Minister of Municipal Affairs and Housing to use the revised alternative Designated Greenfield Area density target for planning purposes in the City of Brantford.
8. Lease of Office Space in Harmony Square, Brantford [Financial Impact – $23,208 per annum] (CS2018-103)
A. THAT City Council RECEIVE Report CS2018-103; and
B. THAT City Council APPROVE a three (3) year lease agreement with 2133881 Ontario Inc. for Unit C, 150 Colborne Street; and
City Council Page 18 Minutes October 2, 2018
C. THAT the lease between The Corporation of the City of Brantford and 213381 Ontario Inc. BE PLACED on the Signing By-law for the Council Meeting on October 2, 2018.
9. Expropriation of Lands for Dike Lands and Recreational Trail [Financial Impact - $150,000 to $300,000.] (CS2018-104)
A. THAT staff BE DIRECTED to commence expropriation proceedings and make application on behalf of The Corporation of the City of Brantford, as expropriating authority, made to City Council as approving authority, for approval to expropriate the lands described as:
No. Owner Legal Description Interest Required 1. King & Benton PT LT 29 HULBERT FLATS BRANTFORD Fee CITY; PT LT 30 HULBERT FLATS Simple BRANTFORD CITY; PT LT 34 HULBERT FLATS BRANTFORD... CITY; PT LT 35 HULBERT FLATS BRANTFORD CITY; PT LT 36 HULBERT FLATS BRANTFORD CITY; PT LT 1 S/S GREENWICH ST HULBERT FLATS BRANTFORD CITY; PT LT 2 S/S GREENWICH ST HULBERT FLATS BRANTFORD CITY; PT CANAL ST HULBERT FLATS BRANTFORD CITY; PT LT MILLRACE HULBERT FLATS BRANTFORD CITY; PT SOUTH PARK ST PL HULBERT FLATS BRANTFORD CITY; PART 1, 2R7905 CITY OF BRANTFORD, being all of PIN 32090-0037
2. King & Benton PT LT A S/S WATER ST CITY OF Fee BRANTFORD, SEPTEMBER 7, 1892 Simple BRANTFORD CITY; PT LT B S/S WATER ST CITY OF BRANTFO... RD, SEPTEMBER 7, 1892 BRANTFORD CITY PART 1, 2R7901; BRANTFORD CITY, being part of PIN 32090- 0026 (LT) 3. King & Benton PT LTS 1 TO 7, BLK 1, BIGGAR Fee TRACT,PART 1 2R7900; BRANTFORD Simple CITY... , being all of PIN 32280-0064
for the purpose of securing ownership of vitally important portions of the dike and trail system; and
City Council Page 19 Minutes October 2, 2018
B. THAT the Manager of Real Estate BE AUTHORIZED to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land, and that staff serve and publish the Notice as required under the Expropriations Act; and
C. THAT any valid request from an owner for an Inquiry that is received BE FORWARDED by staff to the Chief Inquiry Officer for the appointment of an Inquiry Officer in accordance with the Expropriations Act, and that the City be represented at any Inquiry, as necessary; and
D. THAT in the event that there are Inquiries conducted at the request of an owner(s), the recommendation(s) of the Inquiry Officer BE REPORTED to City Council for its consideration and decision as the approving authority under the Expropriations Act; and
E. THAT the Manager of Real Estate BE AUTHORIZED to engage such appraisal, business valuation, survey or other professional services in connection with the expropriations as are necessary and advisable; and to sign all documents necessary or appropriate to effect the contemplated expropriation; and
F. THAT all costs associated with the expropriation BE FUNDED from Council Priorities (RF558).
10. Staff Resource to Complete Legislated Five Year Review of Housing and Homelessness Plan [Financial Impact: Gross $77,364. 100% Provincially- Funded. Net Impact: None] (HHS2018-040)
A. THAT report HHS2018-040 Staff Resource to Complete Legislated Five Year Review of Housing and Homelessness Plan [Financial Impact: Gross $77,364. 100% Provincially-Funded. Net Impact: None] (HHS2018-040) BE RECEIVED; and
B. THAT Council APPROVE the hiring of a full-time, 100% provincially- funded contract position as a Community Development Coordinator for a period of twelve months.
11. Impact of Infill Program on Neighbourhoods Task Force - Final Report
A. THAT Report CD2018-041 titled “Staff Response to the Recommendations Identified in the Final Report from the Impact of Infill Program on Neighbourhoods Task Force” and memo dated August 2, 2018 titled the same BE RECEIVED; and
City Council Page 20 Minutes October 2, 2018
B. THAT the process improvements identified in both documents noted above CONTINUE to be implemented; and
C. THAT Staff AMEND all user checklists and flow charts with the feedback from the Task Force; and
D. THAT the amended checklists and flow charts BE FORWARDED to users and developers in the Community (including but not limited to the Brantford Home Builders‟ Association and the Brantford Regional Real Estate Association) for feedback; and
E. THAT Staff INVESTIGATE the potential for a delegation process for Site Plan Approval to Council where there is disagreement between Staff and the applicant; and
F. THAT Staff REPORT BACK to the Building Construction Review Task Force on the above items in the first quarter of 2019; and
G. THAT the final communication pamphlets for information on small scale infill development BE COMPLETED for distribution in the first quarter of 2019;
H. THAT the Impact of Infill Program on Neighbourhoods Task Force BE DISBANDED having completed their mandate; and
I. THAT all Members and Staff BE THANKED for their hard work.
12. Major Service Contracts Review Study Group – Feasibility of In-house Tree Planting Operations [Financial Impact: $560,424] (CPREC2018-039)
A. THAT Report CPREC2018-039 Feasibility of In-house Tree Planting Operations BE RECEIVED; and
B. THAT the option for an In-house tree planting BE REFERRED to the 2019 Estimates process for consideration, and include an alternate recommendation for seasonal operation.
13. Healthy Brantford Task Force Support for Smoke Free Municipal Properties
A. THAT the Healthy Brantford Task Force Report regarding smoke free municipal properties BE RECEIVED; and
B. THAT Council BE ADVISED that the Healthy Brantford Task Force supports the concept of smoke free municipally owned properties; and
City Council Page 21 Minutes October 2, 2018
C. THAT staff BE DIRECTED to bring a report to Council to update the current Smoking – Clean Air By-law #570 to include smoke free municipally owned properties and possible exemptions in alignment with the Smoke Free Ontario Act ONTARIO REGULATION 48/06.
14. Major Sports Team Relations Task Force – Brantford and Civic Centre Renovation
THAT City Council DISCONTINUE the process to engage an architect firm to acquire a high level cost estimate and basic design concept to upgrade the Brantford & Civic Centre to current OHL Standards.
15. Newcomer Connections Research [Financial Impact - None] (HHS2018-039)
THAT Report (HHS2018-039) Newcomer Connections Research BE RECEIVED.
16. Update on Dike Infrastructure Improvements [Financial Impact – None] (PW2018-054)
THAT Report No. PW2018-054 titled “Update on Dike Infrastructure Improvements” BE RECEIVED.
17. Temporary Road Closures – October 2018 [Financial Impact – None] (PW2018-053)
THAT Report No. PW2018-053 titled “Temporary Road Closures – October 2018”, which outlines the following events, BE RECEIVED for information:
A. Brantford‟s Scare in the Square Trick or Treating (Saturday, October 6, 2018)
18. August 8, 2018 Rain Event Findings [Financial Impact – None] (PW2018- 052)
THAT Report PW2018-052 “August 8, 2018 Rain Event” BE RECEIVED.
19. Mental Health Awareness – First Responders
WHEREAS the state of mental health injuries specifically revolving around first responders is on the rise; and
City Council Page 22 Minutes October 2, 2018
WHEREAS approximately 800,000 people die of suicide on an annual basis directly related to mental illness; and
WHEREAS two words; awareness and prevention, describe the ability to reduce the amount of people who feel alone; and
WHEREAS suicide is no longer a trend, it has become an epidemic of feeling unwanted, worthless, hurt and unbearable; and
WHEREAS the call for action with our community to raise awareness of mental health illness with our first responder community is now;
NOW THEREFORE BE IT RESOLVED THAT the City of Brantford to make a one-time contribution of $5,000.00 from the Council Priorities Reserve to Stephanie Speaks to provide mental health awareness workshops specifically focusing on the first responder (Fire/Police/Paramedics) of the City of Brantford.
20. Intersection of Ava Bridge/Paris Road/Terrace Hill Street
WHEREAS a resident identified specific concerns with the intersection of Ava Bridge/Paris Road/Terrace Hill Street; and
WHEREAS staff reviewed the concerns and recommended adding “DO NOT ENTER” signs and changing the westbound right-turn yield to a stop control; and
WHEREAS the recommended changes would mitigate the resident‟s concerns prior to a planned reconstruction of the intersection;
NOW THEREFORE BE IT RESOLVED:
A. THAT Staff be DIRECTED to convert the traffic control for westbound right-turn from Terrace Hill Street to northbound Paris Road from yield to a stop control and install “DO NOT ENTER” signs facing southbound Paris Road drivers to address the resident‟s concerns; and
B. THAT Staff be DIRECTED to review potential clearing of vegetation that could increase sightlines at the intersection; and
C. THAT staff be directed to bring necessary By-law amendments for adoption at City Council to give effect to this resolution.
21. Cenotaph Enhancements
WHEREAS Brantford & Brant County made significant contributions to Canada's war effort during the Great War; and
City Council Page 23 Minutes October 2, 2018
WHEREAS Brantford & Brant County honoured our war dead by commissioning Walter Allward to design and build one of the very finest WW1 memorials in the Commonwealth; and
WHEREAS due to lack of funding at the time, the memorial has never been completed according to Allward‟s design; and
WHEREAS the GWCA has researched and discovered the absence of the names of many war dead missing from the original engraving;
NOW THEREFORE BE IT RESOLVED THAT the mandate of the Restoration of the Field Howitzer Cannon Working Group BE AMENDED to include the following investigations in consultation with the GWCA:
A. Additional engraving to add the missing names of the fallen;
B. Completion of the Brant County War Memorial, namely the addition of Allward‟s designed sculpture;
C. Improvements to the surrounding grounds to better accommodate Remembrance Day Services.
AND THAT the Working Group report back to Council by May 31, 2019 with recommendations including budget, funding sources and timelines.
CITY COUNCIL INAUGURAL MEETING MINUTES MONDAY, DECEMBER 3, 2018 6:00 P.M. COUNCIL CHAMBERS, BRANTFORD CITY HALL
1. INAUGURAL CEREMONY
1.1 Procession – Piped in by Glen Jorgensen, Brantford Pipe and Drum Band
Council-Elect entered the Council Chambers led by piper Glen Jorgensen of the Brantford Pipe Band.
1.2 Proclamation – David McKee, City of Brantford Town Crier
David McKee, Town Crier, read a proclamation to introduce the incoming Council for the 2018-2022 term.
1.3 O Canada – Sung by Shaun Mulrain
Shaun Mulrain led those in attendance in the singing of the national anthem.
1.4 Declaration of Office – The Honourable Justice Gethin Edward
Charlene Touzel, City Clerk advised that Councillor Van Tilborg is not able to attend tonight’s meeting, but confirmed that he did sign the prescribed Declaration of Office on Saturday, December 1, 2018 in the presence of a Commissioner for the Taking of Oaths and Affidavits.
The Honourable Justice Gethin Edward administered the prescribed Declaration of Office to the remaining ten members of the 2018-2022 City Council: • Kevin Davis, Mayor • Rick Weaver, Councillor, Ward 1 • Jan Vanderstelt, Councillor, Ward 1 • John Utley, Councillor, Ward 2 City Council Inaugural Meeting Page 2 MINUTES December 3, 2018
• John Sless, Councillor, Ward 2 • Dan McCreary, Councillor Ward 3 • Greg Martin, Councillor Ward 3 • Richard Carpenter, Councillor, Ward 4 • Cheryl Antoski, Councillor Ward 4 • Joshua Wall, Councillor, Ward 5
1.5 Roll Call – Charlene Touzel, City Clerk
Charlene Touzel, City Clerk, took the first roll call for the Council of The Corporation of the City of Brantford for the 2018 – 2022 term.
Present: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Wall, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis
Regrets: Councillor Van Tilborg
1.6 Reading of the Athenian Pledge – All Members of City Council
Members of City Council collectively recited the Athenian Pledge as follows:
“We, the members of the Municipal Council of the City of Brantford, do solemnly declare:
THAT we will never bring disgrace to our City by any act of dishonesty or cowardice, nor ever desert our comrades;
We will fight for the ideals and sacred things of the City both alone and with many;
We will revere and obey the City laws and do our best to incite a like respect and reverence in others, and;
We will strive unceasingly to quicken the public’s sense of civic duty, and thus in all these ways transmit our City, greater, better and more beautiful than it was transmitted to us”.
1.7 Inaugural Address – Mayor Kevin Davis
Mayor Davis delivered his Inaugural Address, a copy of which will be placed in the Council meeting file.
City Council Inaugural Meeting Page 3 MINUTES December 3, 2018
1.8 Resolution Receiving Mayor’s Address
Moved by Councillor Carpenter Seconded by Councillor McCreary
A. THAT the Inaugural Address of His Worship Mayor Kevin Davis BE RECEIVED; and
B. THAT the congratulations of this Council BE EXPRESSED to Mayor Davis for his thoughtful and carefully prepared Address; and
C. THAT the Mayor's Inaugural Address BE FORWARDED to all Department Heads of the City administration, the Mayor and Council of the County of Brant, the Chief and Council of Six Nations of the Grand River, the Chief and Council of the Mississaugas of the New Credit First Nation, the Brantford-Brant Member of Parliament, the Brantford-Brant Member of Provincial Parliament, to all City Boards and Advisory Committees and posted on the City’s website. CARRIED UNANIMOUSLY ON A RECORDED VOTE
Recorded Vote on Item 1.8:
YES: Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Wall, Mayor Davis – 10
NO: None – 0
Item 1.8 carried unanimously on a recorded vote.
2. COMMITTEE REPORTS
2.1 Council-Elect Caucus Report #2018-11-22 – Appointments of Members of Council to Various Committees, Boards, Advisory Committees and Task Forces
Moved by Councillor Weaver Seconded by Councillor Utley
THAT the Council-Elect Caucus Report #2018-11-22 BE ADOPTED, as follows:
City Council Inaugural Meeting Page 4 MINUTES December 3, 2018
1. Amendments to Various Schedules of Chapter 26 (Boards – Advisory Committees – Duties – Functions) of the City of Brantford Municipal Code
2. Appointment of Members of Council to Various Committees, Boards, Advisory Committees and Task Forces – 2018-2022 Term of Council
3. Appointment to Grand River Conservation Authority
4. Cannabis Task Force – Disband – Request to Brant County Board of Health
5. Graduate Brantford Task Force – Amendment to Composition
CARRIED UNANIMOUSLY ON A RECORDED VOTE
Recorded Vote on Item 2.1:
YES: Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Wall, Mayor Davis – 10
NO: None – 0
Item 2.1 carried unanimously on a recorded vote.
3. BY-LAWS
1st and 2nd Reading
Moved by Councillor Utley Seconded by Councillor Weaver
THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-Laws for the First and Second Reading:
BY-LAW PREAMBLE 152-2018 Being a By-law to Appoint Members of Council to various Committees, Boards and Task Forces for the 2018-2022 term of Council (Council-Elect Caucus Report #2018-11-22)
City Council Inaugural Meeting Page 5 MINUTES December 3, 2018
153-2018 Being a By-law to amend various Schedules of Chapter 26 (Boards – Advisory Committees – Duties – Functions) of the City of Brantford Municipal Code (Council-Elect Caucus Report #2018-11-22)
154-2018 Being a By-law to appoint a Member of Council to act from time to time in the place and stead of the Head of Council
155-2018 Being a By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect of the Inaugural Meeting held on December 3, 2018
1ST AND 2ND READING OF BY-LAWS CARRIED UNANIMOUSLY ON A RECORDED VOTE
Recorded Vote on the 1st and 2nd Reading of the By-laws:
YES: Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Wall, Mayor Davis – 10
NO: None – 0
The 1st and 2nd Reading of the By-laws carried unanimously on a recorded vote.
3rd Reading
Moved by Councillor McCreary Seconded by Councillor Carpenter
THAT By-laws 152-2018 through to and including 155-2018, BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.
3RD READING OF BY-LAWS CARRIED UNANIMOUSLY ON A RECORDED VOTE
Recorded Vote on the 3rd Reading of the By-laws:
YES: Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Wall, Mayor Davis – 10
NO: None – 0
The 3rd Reading of the By-laws carried unanimously on a recorded vote.
City Council Inaugural Meeting Page 6 MINUTES December 3, 2018
4. ADJOURNMENT
The meeting adjourned at 7:07 p.m.
______Mayor City Clerk City Council Inaugural Meeting Page 7 MINUTES December 3, 2018
SUMMARY OF DECISIONS - COUNCIL-ELECT CAUCUS REPORT #2018-11-22
1. Amendments to Various Schedules of Chapter 26 (Boards – Advisory Committees – Duties – Functions) of the City of Brantford Municipal Code
A. THAT the composition of the Brantford Cultural Advisory Committee and the Brantford Heritage Committee BE AMENDED to increase the number of Members of Council appointed thereto from one to two; and
B. i. THAT the composition of the Post-Secondary Education Advisory Committee BE AMENDED to increase the number of Members of Council appointed thereto from three to four; and
ii. THAT the Post-Secondary Education Advisory Committee BE REQUESTED to review its mandate and report back with recommended amendments to address education for skilled trades in Brantford.
C. THAT the composition of the Brantford Accessibility Advisory Committee and the Brownfields Community Advisory Committee BE AMENDED to decrease the number of Members of Council appointed thereto from two to one; and
D. THAT the necessary by-law to amend the following Schedules of Chapter 26 (Boards – Advisory Committees – Duties – Functions) of the City of Brantford Municipal Code BE PRESENTED to City Council for adoption:
i. Schedules ‘5’ - The Brantford Accessibility Advisory Committee ii. Schedule ‘6’ - The Brantford Cultural Advisory Committee iii. Schedule ‘7’ - The Brantford Heritage Committee iv. Schedule ‘8’ - The Brownfields Community Advisory Committee v. Schedule ‘20’ - The Post-Secondary Education Advisory Committee
City Council Inaugural Meeting Page 8 MINUTES December 3, 2018
2. Appointment of Members of Council to Various Committees, Boards, Advisory Committees and Task Forces – 2018-2022 Term of Council
THAT the appointment of Members of Council to various Committees, Boards and Task Forces for the 2018-2022 term of Council as outlined in Appendix “A” attached hereto BE APPROVED.
3. Appointment to Grand River Conservation Authority
THAT David Neumann BE APPOINTED to serve on the Grand River Conservation Authority as a citizen member representative of the City of Brantford for a term to expire March 31, 2019, or until such time as a successor is appointed, whichever occurs first, to give the City time to advertise and fill this citizen member vacancy in accordance with the City’s Appointments Policy.
4. Cannabis Task Force – Disband – Request to Brant County Board of Health
A. THAT the Cannabis Task Force BE DISBANDED; and
B. THAT the Brant County Board of Health BE REQUESTED to include the subject matter of ‘Cannabis’ as a standing item on future agendas.
5. Graduate Brantford Task Force – Amendment to Composition
THAT the composition of the Graduate Brantford Task Force BE AMENDED to remove the appointment of two Members of City Council. 1 Appendix “A” to Council-Elect Caucus Report #2018-11-22
APPOINTMENT OF MEMBERS OF COUNCIL TO VARIOUS COMMITTEES, BOARDS, ADVISORY COMMITTEES AND TASK FORCES 2018-2022 TERM
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Appointments The Appointments Committee All Members of Mayor Davis November 14, 2022 Committee shall make recommendations City Council to Council where Council Councillor Weaver November 14, 2022 exercises a power of appointment Councillor Vanderstelt November 14, 2022
(Meets as required, usually on Councillor Utley November 14, 2022 a Tuesday at 4:00 p.m.) Councillor Sless November 14, 2022
Councillor McCreary November 14, 2022
Councillor Martin November 14, 2022
Councillor Carpenter November 14, 2022
Councillor Antoski November 14, 2022
Councillor Van Tilborg November 14, 2022
Councillor Wall November 14, 2022
2
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Committee of the The Committee of the Whole – All Members of Mayor Davis November 14, 2022 Whole – Community Development shall City Council Community generally consider all matters Councillor Weaver November 14, 2022 Development from the Community Development Commission. Councillor Vanderstelt November 14, 2022 The Committee of the Whole – Community Development shall Councillor Utley November 14, 2022 hold public meetings pursuant to the Planning Act, as Councillor Sless November 14, 2022 amended, the Development Charges Act, 1997, as Councillor McCreary November 14, 2022 amended, and subsection 173(3) of the Municipal Act, Councillor Martin November 14, 2022 2001, as amended regarding a restructuring proposal, and Councillor Carpenter November 14, 2022 shall report to Council in connection therewith Councillor Antoski November 14, 2022
(Meets typically once a month Councillor Van Tilborg November 14, 2022 on a Tuesday at 6:00 p.m.) Councillor Wall November 14, 2022
3
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Committee of the The Committee of the Whole – All Members of Mayor Davis November 14, 2022 Whole – Operations and Administration City Council Operations and shall generally consider all Councillor Weaver November 14, 2022 Administration matters from the Office of the Chief Administrative Officer, Councillor Vanderstelt November 14, 2022 the Corporate Services Commission, the Community Councillor Utley November 14, 2022 Programs, Parks and Recreation Commission, the Councillor Sless November 14, 2022 Public Works Commission and matters from the Health and Councillor McCreary November 14, 2022 Human Services Commission (other than matters affecting Councillor Martin November 14, 2022 Ontario Works Brant, including Child Care Services and Councillor Carpenter November 14, 2022 matters affecting social housing which are considered Councillor Antoski November 14, 2022 by the Social Services Committee) Councillor Van Tilborg November 14, 2022
The Committee of the Whole – Councillor Wall November 14, 2022 Operations and Administration shall hear matters affecting ambulance service, the age- friendly community initiative and any other matters from other sources, if those sources are not otherwise required to report elsewhere
(Meets typically once a month on a Tuesday at 6:00 p.m.) 4
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Estimates The Estimates Committee shall All Members of Mayor Davis November 14, 2022 Committee consider and recommend the City Council annual budget to Council, Councillor Weaver November 14, 2022 including any Council approved reviews of service (i.e. Councillor Vanderstelt November 14, 2022 Continuum of Service) needed to meet budget targets Councillor Utley November 14, 2022
(Meets as required, typically on Councillor Sless November 14, 2022 a Monday and Wednesday at 4:30 p.m.) Councillor McCreary November 14, 2022
Councillor Martin November 14, 2022
Councillor Carpenter November 14, 2022
Councillor Antoski November 14, 2022
Councillor Van Tilborg November 14, 2022
Councillor Wall November 14, 2022 5
Standing Committees
Name of Mandate and Number to be Members to be Appointed Committee Meeting Information Appointed Effective December 1, 2018 Term to Expire Finance The Finance Committee shall Mayor Mayor Davis November 14, 2019 Committee advise Council on matters relating 5 Councillors (1 to the finances of the municipality from each Ward) Councillor Vanderstelt (Ward 1) November 14, 2019 including, without limitation, the development and implementation The Ward Councillor Councillor Utley (Ward 2) November 14, 2019 of the City’s long-term strategic who has not been financial plan, internal and appointed to the external audits, budget policy, Committee shall Councillor Martin (Ward 3) November 14, 2019 budget monitoring, tax policies serve as an alternate and policy direction and to the Ward Councillor Carpenter (Ward 4) November 14, 2019 prioritization relating to financial Councillor who was matters and budgets so appointed, and Councillor Van Tilborg (Ward 5) November 14, 2019 may fully participate in meetings of the The Finance Committee shall Committee during the report directly to the Estimates absence of the Committee on the following appointed ward matters: representative • additional and future budget reduction options and strategy; and • future annual Operating and Capital Budgets
The Finance Committee shall report direction to City Council on all other matters within its mandate
The Finance Committee shall also serve as the audit committee of the municipality, but shall not perform the tasks of the Estimates Committee
(Meets typically once a month on a Wednesday at 4:30 p.m.) 6
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Social Services The Social Services Committee Mayor Mayor Davis November 14, 2019 Committee shall offer advice and 5 City Councillors recommendations directly to (1 from each Councillor Weaver (Ward 1) November 14, 2019 Note: Members Council in respect of matters Ward) appointed to the affecting Ontario Works Brant, 4 Members of Councillor Sless (Ward 2) November 14, 2019 Social Services including Child Care Services County of Brant Committee shall and matters affecting social Council Councillor McCreary (Ward 3) November 14, 2019 automatically be housing appointed to serve Note: The Ward Councillor Antoski (Ward 4) November 14, 2019 on the Brant- (Meets typically once a month, Councillor who has not been appointed to Brantford Local usually the first Wednesday of the Committee shall Councillor Wall (Ward 5) November 14, 2019 Housing the month at 9:00 a.m.) serve as an alternate Corporation Board to the Ward of Directors and Any required meetings of the Councillor who was the Brantford Brant-Brantford Local Housing so appointed, and may fully participate Municipal Non- Corporation Board of Directors in meetings of the Profit Housing and the Brantford Municipal Committee during the Corporation Board Non-Profit Housing absence of the of Directors Corporation Board of Directors appointed ward are typically held immediately representative. following meetings of the
Social Services Committee
7
Boards with Separate Corporate Existence
Name of Board Mandate and Number to be Members to be Appointed Term to Expire Meeting Information Appointed Effective December 1, 2018 Brant County The Board sets the central 3 City appointees Mayor Davis November 14, 2019 Board of Health policy of the Health Unit; hiring (can be 3 and evaluation of the CEO; Members of Councillor Sless November 14, 2019 provide guidance on salaries, Council or a benefits and grievance combination of Councillor Van Tilborg November 14, 2019 procedures; and, ensure Members of programs serve the community Council and and client needs citizen members)
(Typically Meets on the 3rd Wednesday of the month at 9:30 a.m.)
8
Name of Board Mandate and Number to be Members to be Appointed Term to Expire Meeting Information Appointed Effective December 1, 2018 Brantford Energy Responsible for the strategic 2 Members of Councillor Martin November 14, 2020 Corporation direction, policy framework and Council overall management of the Councillor Utley November 14, 2020 Note: Members Brantford Energy Group of appointed to the Companies including Brantford Brantford Energy Energy Corporation, Brantford Corporation shall Power Inc. and Brantford automatically be Hydro Inc. appointed to serve on the Brantford Accountable to its sole Hydro Inc. shareholder, The Corporation Corporation and of the City of Brantford, the the Brantford Brantford Energy Corporation Power Inc. is the shareholder and holding Corporation company of Brantford Power Inc. [regulated electricity distribution company] and Brantford Hydro Inc. [competitive retail services company]. Specific accountabilities are set out in the Shareholder’s Declaration to the Brantford Energy Corporation.
(Meets 10 times a year typically at 1:30 p.m. when members are available) 9
Name of Board Mandate and Number to be Members to be Appointed Meeting Information Appointed Effective December 1, 2018 Term to Expire Brantford Police Responsible for the provision (a) the head of Mayor Davis November 14, 2020 Services Board of adequate and effective the municipal police services, to set council or, if Councillor Martin November 14, 2020 objectives and priorities with the head respect to police services, and, chooses not to establish policies for the to be a effective management of the member of Police Service the board, another (Meets typically the 2nd member of Thursday of the month at 9:30 the council a.m.(for in-camera) and 10:30 appointed by a.m. (for public session) resolution of the council; (b) one member of the council appointed by resolution of the council Brantford Public Determine the library services 2 Members of Councillor Utley November 14, 2022 Library Board offered, appoint a Chief Council Executive Officer, and seek Councillor Wall November 14, 2022 funds through Council’s budget process for the Library’s operations
(Typically one meeting per month on the 3rd Thursday of the month at 4:30 p.m.)
10
Name of Board Mandate and Number to be Members to be Appointed Meeting Information Appointed Effective December 1, 2018 Term to Expire Downtown Oversees the improvement, Mayor Mayor Davis November 14, 2022 Brantford beautification and maintenance Business of municipally owned lands, 2 Members of Councillor Wall November 14, 2022 Improvement buildings and structures in the Council Area Board of BIA Area, beyond that provided Councillor Van Tilborg November 14, 2022 Management at the expense of the City and 1 Alternate to promote the area as a Member of November 14, 2022 business or shopping area Council No Alternate Member of Council appointed (Meets the 2nd Thursday of the month at 8:00 a.m.) John Noble Subject to the Act and 4 Members of Mayor Davis November 14, 2019 Home Committee subsections 1(b) and (c) of City Council of Management 2017 Agreement between the appointed by City Councillor Vanderstelt November 14, 2019 City of Brantford and the Council (which County of Brant , the Councils, may include the Councillor Carpenter November 14, 2019 acting jointly, hereby authorize, City Mayor) delegate to, and direct the Councillor McCreary November 14, 2019 Committee to exercise, fulfill, 3 Members of and execute all managerial County Council powers, responsibilities and appointed by authority in respect of the County Council Home, other than in respect of (which may the duties, responsibilities and include the authority that have been County Mayor) specifically reserved to the Councils under the Agreement, or as required by the Act or the Regulations
(Meets the 2nd Wednesday of the month at 1:00 p.m.) 11
Boards and Advisory Committees Created under Chapter 26 of the City of Brantford Municipal Code
Name of Board Mandate and Number to be Members to be Appointed Term to Expire Meeting Information Appointed Effective December 1, 2018 Brantford Acts as the advisory body on Reduced to 1 Councillor Van Tilborg November 14, 2020 Accessibility matters related to the Member of Advisory Accessibility for Ontarians with Council Committee Disabilities Act, 2005 and universal accessibility within Brantford
(Meets the 1st Thursday of the month at 12:00 noon) Brantford Airport Gives advice/guidance to the 1 Member of Councillor Martin November 14, 2019 Board Council and the Property Council Management Department of the City with respect to: (a) the strategic direction of the airport; (b) practices and procedures at the airport; (c) the Business Plan for the airport; and (d) such other matters as may be referred to the Brantford Airport Board from time to time by Council or the Property Management Department.
(Meets the 2nd Monday of the month at 12:00 noon) 12
Name of Board Mandate and Number to be Members to be Appointed Term to Expire Meeting Information Appointed Effective December 1, 2018 Brant, Brantford To consider the issues of 1 Member of Councillor Vanderstelt November 14, 2019 and Six Nations impaired and distracted driving Council Impaired and and to liaise with other Distracted Driving organizations which have a Advisory common goal for the purpose Committee of developing and recommending initiatives to Council that will: (a) help to foster a social attitude that regards impaired and distracted driving as unacceptable conduct; (b) reduce the incidence of impaired and distracted driving; (c) respond to the social and legal consequences of impaired and distracted driving; (d) support the initiative of local police and other agencies to reduce impaired and distracted driving; (e) enhance public awareness of the dangers of impaired and distracted driving; (f) provide referral to victims of impaired and distracted driving in order to have support as they navigate the justice system; and (g) lobby all levels of government to develop policies which support the mandate of the committee.
(Meets the 2nd Thursday of the month at noon)
13
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Brantford Cultural To give advice and Increased to 2 Councillor Antoski November 14, 2019 Advisory recommendations to Council to Members of Committee advance the following goals: Council Councillor Wall November 14, 2019 (a) the maximization of accessibility of arts, culture and history; (b) the growth of arts, culture and history as vital components of the City’s quality of life; (c) the development of a cooperative approach to further arts, culture and history in Brantford which will meet the needs of its many users; and (d) the successful marketing of Brantford as a community with viable and desirable cultural attractions.
(Meets the 2nd Wednesday of the month at 3:30 p.m.) 14
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Brantford Heritage To advise Council on all matters Increased to 2 Councillor McCreary November 14, 2019 Committee relating to the administration of the Members of Ontario Heritage Act within the City of Brantford including: Council Councillor Wall November 14, 2019 (a) promoting heritage conservation within the community through programs and activities; (b) educating the community to encourage the preservation of heritage assets and creating a positive environment for heritage conservation; (c) advising Council on the protection, conservation, regulation and enhancement of all aspects of heritage throughout the community, through the recommendation of appropriate design guidelines and municipal policies, and by identifying properties for designation; (d) establishing and maintaining a Register of Properties of Heritage Interest, approved by Council, to encourage protection of the heritage attributes of these properties; (e) reviewing and providing relevant heritage comments on major alteration applications for designated heritage properties, demolition applications that yield or have the potential to yield, cultural heritage significance, and other municipal policies and projects as requested; (f) providing recommendations to select honouree for Prominence Point program and providing research and recommendations for Wall of Recognition program; (g) reviewing/evaluating designated property financial incentive programs (Meets the 3rd Monday of the month at 6:00 p.m.) 15
Name of Mandate and Meeting Number to be Members to be Appointed Term to Expire Committee Information Appointed Effective December 1, 2018 Brownfields To meet on an as-needed Reduced to 1 Councillor Wall November 14, 2019 Community basis to review policies and Member of Advisory major initiatives under Council Committee consideration by the City in relation to Brownfields issues, and to provide advice and recommendations to Council from the perspective of the community at large.
The mandate includes the role of making recommendations to Council pursuant to the Brownfields Financial Tax Incentive Programme and the prevention of future brownfields
(Meets the 2nd Thursday of the month at 5:15 p.m.) 16
Name of Mandate and Meeting Number to be Members to be Appointed Term to Expire Committee Information Appointed Effective December 1, 2018 Cultural and Built To review all of the application 2 Members of Councillor McCreary November 14, 2019 Heritage Grant materials, and then to utilize Council Programme the program eligibility criteria Councillor Carpenter November 14, 2019 Advisory and rating criteria to propose Committee the grant allocations to eligible not-for-profit organizations. The Committee shall ultimately make a recommendation with respect to the proposed grant to the Committee of the Whole – Community Development. Make allocation recommendations for grants to eligible not-for-profit organizations under the Cultural & Built Heritage Funding Program
(Meets as required – 3-5 meetings annually in Q1 and Q2) 17
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Downtown To review all of the application 1 Member of Councillor Carpenter November 14, 2019 Incentive materials, and then to utilize Council who does Programs the rating criteria to propose not represent the Advisory the applicant’s level of downtown core Committee participation in any grant programme. The Committee shall ultimately make a recommendation with respect to the proposed grant to the Committee of the Whole - Community Development
(Meets as required) Economic To give advice and guidance to 1 Member of Councillor Utley November 14, 2019 Development Council and Economic Development Council Department with respect to: Advisory (a) policies and procedures that Committee should be enacted for the purpose of fostering and advancing economic and business opportunities, and the promotion of the City; and (b) such other matters as may be referred to the Economic Development Advisory Committee from time to time by Council or the Economic Development Department of the City. Also serves as the City’s Planning Advisory Committee to give advice and guidance on land use planning matters to Council with respect to the development of a new Official Plan and Zoning By-law, including any related comprehensive reviews of said documents as well as any City initiated amendments to the Official Plan and Zoning By-law.
(Meets the 4th Wednesday of the month at 12:00 noon) 18
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Environmental To give advice to Council on 1 Member of Councillor Antoski November 14, 2019 Policy Advisory environmental issues, and to Council Committee assist municipal staff in the following tasks: (a) the development and maintenance of a comprehensive environmental plan to be recommended to Council which will contain detailed strategies, goals, actions, action plans, priorities, and other pertinent matters; (b) the development of a natural areas inventory, and the completion of such other research and inquiries as are necessary for the development and maintenance of a comprehensive environmental plan. To administer GreenER Awards. To assess the feasibility of Brantford participating in the Municipal Natural Capital Initiative and to develop a plan to create a Greenhouse Gas Emissions inventory and forecast and propose emissions reductions targets for Brantford to achieve FCM Milestones 1 and 2
(Meets the 4th Thursday of the month at 5:30 p.m.) 19
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Post-Secondary To give advice and Increased to 4 Councillor Carpenter November 14, 2019 Education recommendations to Council Members of Advisory with respect to: Council Councillor Van Tilborg November 14, 2019 Committee (a) actions that might be taken to attract post-secondary Councillor Utley November 14, 2019 institutions to Brantford; and (b) measures that the City Councillor Vanderstelt November 14, 2019 might take to retain and encourage the development of those post-secondary institutions which have already located within the City of Brantford
(Meets as required) Tourism Advisory To provide advice and 1 Member of Councillor Wall November 14, 2019 Committee recommendations to Council Council with respect to the following matters: (a) policies and practices relating to the promotion of tourism in Brantford; (b) plans for marketing the municipality as a tourism destination; and (c) such other matters as may be referred to the Tourism Advisory Committee from time to time by Council or staff of the Economic Development and Tourism Department
(Meets the 4th Tuesday of the month at 11:45 a.m.) 20
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Vision Zero Road To make recommendations to 5 Councillors (1 Councillor Weaver (Ward 1) November 14, 2019 Safety Committee Council on matters that would from each Ward) assist the City in achieving the Councillor Utley (Ward 2) November 14, 2019 (NEW Advisory Council-approved Vision Zero The Ward Councillor Committee – Road Safety Goal, including, who has not been Councillor Martin (Ward 3) November 14, 2019 appointed to the replacing the but not limited to the following: Committee shall former Task Force (a) development of a Vision serve as an alternate Councillor Carpenter (Ward 4) November 14, 2019 to Review Options Zero Road Safety to the Ward to Reduce Implementation Strategy; Councillor who was Councillor Van Tilborg (Ward 5) November 14, 2019 Vehicular Speed (b) implementation of a so appointed, and may fully participate on Residential Council-approved Vision Zero in meetings of the Streets) Road Safety Strategy; Committee during the (c) matters affecting road absence of the safety on City streets; and appointed ward (d) such other matters as may representative be referred to the Vision Zero Road Safety Committee from time to time by Council, by staff from the Public Works Commission of the City or by Brantford Police Services
(Meets as required) 21
TASK FORCES
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Building Task Force to meet in January 4 Members of Councillor Sless November 14, 2019 Construction 2019 to work with staff in the Council Process Review planning of a public meeting Councillor McCreary November 14, 2019 Task Force within the first quarter of 2019 to receive feedback from the Councillor Carpenter November 14, 2019 local business community regarding the continuum of the Councillor Utley November 14, 2019 City’s building construction process
(Meets as required) City To review the Accommodation 1 Councillor from Councillor Weaver (Ward 1) November 14, 2019 Accommodation and Yards Rationalization each Ward Task Force Strategies and to advise on Councillor Utley (Ward 2) November 14, 2019 implementation The Ward Councillor who has not been Councillor Martin (Ward 3) November 14, 2019 appointed to the Task (Meets as required) Force shall serve as an alternate to the Councillor Carpenter (Ward 4) November 14, 2019 Ward Councillor who was so appointed, Councillor Wall (Ward 5) November 14, 2019 and may fully participate in meetings of the Task Force during the absence of the appointed ward representative 22
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Code of Conduct To work in conjunction with Reduced to 3 Councillor McCreary November 14, 2019 Review Task City’s Integrity Commissioner Members of Force and City Staff for the purpose Council Councillor Vanderstelt November 14, 2019 of reviewing and updating Article 14 of Chapter 15 Councillor Martin November 14, 2019 (Procedure) of Municipal Code – Code of Conduct for Members of Council
(Meets as required) First Nations To explore areas of common Increased to 4 Councillor Antoski November 14, 2019 Liaison interest between City and Six Members of Committee Nations Elected Council Council Councillor Vanderstelt November 14, 2019
(Meets as required) Councillor Wall November 14, 2019
Councillor Van Tilborg November 14, 2019 23
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Human 1. monitor the implementation of and 1 Councillor from Councillor Vanderstelt (Ward 1) November 14, 2019 advocate on behalf of the Human Resources Resources Master Plan each Ward Committee 2. consider reports from staff regarding Councillor Sless (Ward 2) November 14, 2019 the reorganization and restructuring The Ward Councillor of the City’s administration, which who has not been Councillor McCreary (Ward 3) November 14, 2019 shall be the overarching position of appointed to the the City when filling vacancies in the Committee shall future Councillor Antoski (Ward 4) November 14, 2019 3. consider reports from staff regarding serve as an alternate the filling of all new positions (Note: to the Ward The Executive Leadership Team Councillor who was Councillor Van Tilborg (Ward 5) November 14, 2019 (ELT), led by the Chief so appointed, and Administrative Officer, shall resume may fully participate the responsibility of reviewing and in meetings of the approving the replacement of vacant Committee during the positions only after ELT has absence of the considered potential efficiencies that appointed ward may be realized through representative reorganization and restructuring as a result of the vacancy. Where no reorganization or restructuring options are being recommended, ELT may proceed in the filling of the vacancy. Where reorganization and restructuring are being recommended, a report to the Human Resources Committee would be required in keeping with Item 2 above) 4. review and recommend any amendments to the Chief Administrative Officer Appointment By-law when required 5. consider other matters regarding human resources as identified by the Chief Administrative Officer
(Meets typically the 1st Tuesday of the month at 2:00 p.m.) 24
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Joint Use To provide an opportunity to Mayor (ex-officio) Mayor Davis (ex-officio) November 14, 2019 Agreement meet with the partners and 2 Councillors between the City discuss issues and (per terms of the Councillor Weaver November 14, 2019 of Brantford, the opportunities related to the Agreement) GEDSB and Joint Use Agreement and to Councillor Carpenter November 14, 2019 BHNDSB ensure that the terms of the Roundtable Joint Use Agreement are Consultation Task followed and enforced in a fair Force and consistent way. Note: The Mayor is named as an ex-officio member within the (Meets at least once annually approved Agreement in keeping with the provisions of the 2014 Agreement)
25
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Major Service To conclude the review of the 1 Councillor from Councillor Weaver (Ward 1) November 14, 2019 Contracts Review contract for Animal Control each Ward Study Group Services Councillor Utley (Ward 2) November 14, 2019 The Ward Councillor (Meets as required) who has not been Councillor McCreary (Ward 3) November 14, 2019 appointed to the Committee shall serve as an alternate Councillor Antoski (Ward 4) November 14, 2019 to the Ward Councillor who was Councillor Van Tilborg (Ward 5) November 14, 2019 so appointed, and may fully participate in meetings of the Committee during the absence of the appointed ward representative
26
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Major Sport Team Task Force to review the Increased to 3 Councillor McCreary November 14, 2019 Relations Task needs of major sports Members of Force organization utilizing City Council Councillor Wall November 14, 2019 facilities and policies related to usage Councillor Sless November 14, 2019
(Meets as required) Mohawk Lake The Mohawk Lake District 1 Councillor from Councillor Vanderstelt (Ward 1) November 14, 2019 District Working Working Group’s mandate is to each Ward Group meet quarterly to review the Councillor Utley (Ward 2) November 14, 2019 requests of community groups The Ward Councillor interested in re-locating to the who has not been Councillor Martin (Ward 3) November 14, 2019 appointed to the Mohawk Lake District and to Working Group shall report back to Council through serve as an alternate Councillor Carpenter (Ward 4) November 14, 2019 the Committee of the Whole – to the Ward Community Development with Councillor who was Councillor Van Tilborg (Ward 5) November 14, 2019 recommendations as to how to so appointed, and may fully participate address the community in meetings of the groups’ requests Working Group during the absence of (Meets as required) the appointed ward representative Municipal Sports Provide direction, ensure Reduced to 2 Councillor Sless November 14, 2019 Tourism Project the consultant adheres to Members of Task Force project timelines and Council Councillor Utley November 14, 2019 expectations, as well as the provision of feedback during the project. The consultant will report to the Project Task Force throughout the project. (Meets as required) 27
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) New Hospital for To begin the process of 2 Members of Councillor Sless November 14, 2019 Brantford Working engaging the community, Council Group building the case for a new Councillor Carpenter November 14, 2019 facility, lobbying various levels of government, organizing fund-raising initiatives, and performing a community needs assessment with each of the communities affected by the proposed change
(Meets quarterly as required) Nominating To establish the interview Composition Councillor Utley November 14, 2019 Committee – process and conduct changed to the 2 Brantford Energy interviews of citizens applying Council Councillor Martin November 14, 2019 Group of for membership on the appointees to the Companies Board Brantford Energy Group of Brantford Energy Councillor Carpenter November 14, 2019 of Directors Companies and its subsidiaries Corporation and 1 additional (Meets as required) Member of Council
28
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Nominating To establish the interview 1 Councillor from Councillor Vanderstelt (Ward 1) November 14, 2019 Committee – process and conduct each Ward Committee of interviews of citizens applying Councillor Sless (Ward 2) November 14, 2019 Adjustment and for membership on the The Ward Councillor Property Committee of Adjustment and who has not been Councillor Martin (Ward 3) November 14, 2019 appointed to the Standards Property Standards Committee Working Group shall Committee serve as an alternate Councillor Antoski (Ward 4) November 14, 2019 (Meets a required) to the Ward Councillor who was Councillor Wall (Ward 5) November 14, 2019 so appointed, and may fully participate in meetings of the Working Group during the absence of the appointed ward representative Nominating To establish the interview 3 Members of Councillor Martin November 14, 2019 Committee – process and conduct Council Brantford Police interviews of citizens applying Councillor McCreary November 14, 2019 Services Board for membership on the Brantford Police Services Councillor Vanderstelt November 14, 2019 Board
(Meets a required) 29
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Restoration of In consultation with interested Increased to 6 Councillor Utley November 14, 2019 Field Howitzer community partners and expert Members of Cannon Working advisors, and with the support Council Councillor McCreary November 14, 2019 Group of municipal staff as required, oversee the execution of the Councillor Sless November 14, 2019 full restoration of the Howitzer and make recommendations Councillor Carpenter November 14, 2019 regarding site improvements to rehouse the Howitzer in its Councillor Van Tilborg November 14, 2019 present location, to recommend a better Councillor Vanderstelt November 14, 2019 interpretation of the Howitzer and its history and to ascertain the location of the 77mm cannon formerly located at the same site and make recommendations regarding its future
(Meets as required) Shellard Lane To develop a phased process Ward 1 Councillor Weaver (Ward 1) November 14, 2019 Task Force by which the prioritized needs Councillors of the new Ward 1 will be taken Councillor Vanderstelt (Ward 1) November 14, 2019 into consideration when and other building a community hall interested Council Councillor Wall November 14, 2019 and/or sports fields representatives
(Meets as required) 30
Name of Task Mandate and Number to be Members to be Appointed Term to Expire Force Meeting Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Task Force to To investigate and research 1 Councillor from Councillor Weaver (Ward 1) November 14, 2019 Investigate A Mid- operating models of multi- each Ward Size Performance functional arts space and Councillor Sless (Ward 2) November 14, 2019 Space investigate undertaking a The Ward Councillor feasibility study conducted by a who has not been Councillor McCreary (Ward 3) November 14, 2019 appointed to the Task third party to determine level Force shall serve as of audience support for a mid- an alternate to the Councillor Antoski (Ward 4) November 14, 2019 sized performance space and Ward Councillor who identify opportunities for was so appointed, Councillor Wall (Ward 5) November 14, 2019 funding to undertake the and may fully participate in feasibility study. meetings of the Task Force during the (Meets as Required) absence of the appointed ward representative Tri-Council To review areas of mutual 3 Members of Councillor Antoski November 14, 2019 Working Group interest between City, County Council of Brant and Six Nations and Councillor Vanderstelt November 14, 2019 make suggestions for agenda topics for full Tri-Council Councillor Van Tilborg November 14, 2019 meetings
(Meets as required) 31
Name of Task Mandate and Meeting Number to be Members to be Appointed Term to Expire Force Information Appointed Effective December 1, 2018 *(or earlier if Task Force’s Mandate is completed) Wall of During the first year of a new Mayor Councillor Vanderstelt (Ward 1) November 14, 2022 Recognition Task term of Council, the Wall of Force Recognition Task 1 Councillor from Councillor Utley (Ward 2) November 14, 2022 Force shall review the list of each Ward eligible candidates and Councillor McCreary (Ward 3) November 14, 2022 recommend up to one The Ward Councillor who has not been nominee in each of the appointed to the Task Councillor Carpenter (Ward 4) November 14, 2022 following categories for Force shall serve as induction into the Wall of an alternate to the Councillor Wall (Ward 5) November 14, 2022 Recognition for each year of Ward Councillor who the existing term of City was so appointed, and may fully Council: participate in 1. Modern-day Candidate meetings of the Task (members who served on Force during the Brantford City Council absence of the within the past 40 years); and appointed ward representative 2. Historical Candidate
(members who served on Brantford City Council more than 40 years ago) on the recommendation of the Brantford Heritage Committee
(Meets as required)
32
Other Committees created by the City and/or County
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 City/County Meets on issues where City 4 Members of Councillor McCreary November 14, 2019 Liaison and County Councils cannot City Council Committee agree on matters respecting Councillor Vanderstelt November 14, 2019 the John Noble Home or 4 Member of Paramedic Services County Council Councillor Weaver November 14, 2019 Committee Councillor Carpenter November 14, 2019 (Meets as required) Trespass Order To consider appeals to 3 Members of Councillor Van Tilborg November 14, 2019 Appeal Committee Trespass Orders issued by the Council City Councillor Sless November 14, 2019
(Meets as required) Councillor McCreary November 14, 2019 33
Name of Mandate and Number to be Members Recommended Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Paramedic Monitor and report on compliance 3 Members of Mayor Davis November 14, 2019 Services with all laws which apply to the City Council provision of Paramedic Services or Committee its operations, which may include but (which may Councillor Sless November 14, 2019 is not limited to the Act, the Municipal include the City (NEW Standing Act, MFIPPA; comply with all County Mayor) to be Councillor Martin November 14, 2019 Committee of the approved policies, practices or selected by City County of Brant) procedures; recommend the Draft Council to be Budget for approval, in accordance with section 4.1, 4.2 and 4.3; advise appointed to the Note: The the Councils of Budget Variances, in Committee by Committee shall accordance with section 4.6; provide County Council meet no less minutes of its meetings to the Clerks frequently than of the Councils for information; 3 Members of establish and recommend to County quarterly, but may Council service levels for the County Council meet on such operations of Paramedic Services; appointed by more frequent monitor service levels and report to County Council basis as the Councils whether operations are (which may determined by the exceeding or failing to achieve the include the established service levels; Committee, or recommend to County Council County Mayor) otherwise at the appropriate policies, principles, call of the Chair procedures and roles to guide and enhance the governance of Paramedic Services; provide oversight of such adopted governance policies, principles, procedures and roles related to Paramedic Services; discuss, consider and advise on strategic planning for the future of Paramedic Services; understand, assess, and address risks in terms of likelihood and magnitude of impact; monitor and report on progress of the effectiveness of policies and response strategies; and such further duties, responsibilities and authority as are specifically delegated to the Committee in this Agreement. 34
External Committees
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Brantford-Brant Promotes the free enterprise 1 Member of Councillor McCreary November 14, 2019 Chamber of system through improved trade Council to serve Commerce Board and commerce and to enhance as an ex-officio of Directors the economic prosperity and member quality of life in Brantford and Brant County.
(Meets the 3rd Wednesday of the month at 12:00 noon) Brantford-Brant Reviews applications from 1 Member of Councillor Wall November 14, 2019 Rural Water landowners for funding under Council Quality Program the Rural Water Quality Review Program. Committee (Meets typically during the day approximately 3 times per year) 35
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Brant Elder Abuse 1. To develop strategies to 1 Member of Councillor Carpenter November 14, 2019 Advisory increase awareness and to Council Committee educate service providers, caregivers, seniors and other community members about abuse of the elderly.... 2. To identify community needs, to advocate for and to seek funding for elder abuse prevention and intervention initiatives. 3. To provide an interagency forum to discuss and address abuse of the elderly issues. 4. To review the Term of Reference when needed. Goals: • Community Outreach • Education • Higher visibility and profile for the Committee • Spread awareness of community resources • Support for informal caregivers through media, workshop and /or workplace education • Promote proactive approaches to Peer Support for Seniors and Caregivers.
(Meets the 2nd Tuesday of the every other month at 9:30 a.m.) 36
Name of Mandate and Number to be Members to be Appointed Term to Expire Committee Meeting Information Appointed Effective December 1, 2018 Brant Food Objective is to strength the 1 Member of Councillor Antoski November 14, 2019 System Coalition local food system in terms of Council food security and sustainability
(Meets the 1st Tuesday of the month at 9:00 a.m.) Brant Waterways Invested in waterfront 1 Member of Councillor Carpenter November 14, 2019 Foundation improvements, the Council development of the Trans Canada Trail, trail signage, river and trail access points, education programs and more
(Meets the 3rd Wednesday of the month at 8:00 a.m.)
SPECIAL CITY COUNCIL MINUTES TUESDAY, DECEMBER 4, 2018
PRIVATE AND CONFIDENTIAL ITEMS 4:30 P.M. CHARLIE WARD ROOM, BRANTFORD CITY HALL 100 WELLINGTON SQUARE BRANTFORD, ONTARIO
Mayor Davis in the Chair
1. ROLL CALL
Present: Councillor Antoski, Councillor Van Tilborg, Councillor Sless, Councillor Martin, Councillor McCreary, Councillor Vanderstelt, Councillor Wall, Councillor Utley, Councillor Weaver, Councillor Carpenter, Mayor Davis
Also Present: D. Lee, C. Brubacher, H. de Vries, R. Gasparetto, J. Atanas, C. Touzel
2. DECLARATIONS OF CONFLICTS OF INTEREST
None.
3. PRIVATE AND CONFIDENTIAL ITEMS
Motion to Move In-Camera
Moved by Councillor Weaver Seconded by Councillor Van Tilborg
THAT Council MOVE IN-CAMERA to consider the following:
3.1 Extension of Due Diligence Period – Sale – 10 Kraemer’s Way (CS2018-108)
A proposed or pending acquisition or disposition of land by the municipality or local board CARRIED
Special Council Page 2 MINUTES December 4, 2018
Council met in-camera to consider Item 3.1, provided direction to staff and reconvened in Open Session at 4:54 pm.
4. ADJOURNMENT
The meeting adjourned at 4:54 p.m.
______Mayor City Clerk
SPECIAL CITY COUNCIL MINUTES TUESDAY, DECEMBER 11, 2018
PRIVATE AND CONFIDENTIAL ITEMS 4:25 P.M. (IMMEDIATELY FOLLOWING APPOINTMENTS COMMITTEE WHICH COMMENCED AT 4:00 P.M.) CHARLIE WARD ROOM, BRANTFORD CITY HALL 100 WELLINGTON SQUARE BRANTFORD, ONTARIO OPEN SESSION ITEMS 6:00 P.M. COUNCIL CHAMBERS, BRANTFORD CITY HALL 100 WELLINGTON SQUARE BRANTFORD, ONTARIO
Mayor Davis in the Chair
1. ROLL CALL – 4:25 P.M.
Present: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis
Also Present: D. Lee, C. Brubacher, B. Goodger, C. Touzel, H. de Vries, S. Jackson (Item 3.1 only), A. Szaloky (Item 3.1 only), G. Brown (Item 3.1 only), S. Kongara (Item 3.2 only), D. Hodgins (Item 3.2 only)
2. DECLARATIONS OF CONFLICTS OF INTEREST (ITEM 3 ONLY)
None.
Special Council Page 2 MINUTES December 11, 2018
3. PRIVATE AND CONFIDENTIAL ITEMS
Motion to Move In-Camera
Moved by Councillor Weaver Seconded by Councillor Vanderstelt
THAT Council MOVE IN-CAMERA (4:26 p.m.) to consider the following:
3.1 Human Resources Committee Private and Confidential Report #2018- 12-04 regarding:
1. Re-organization of Sanderson Centre staff and Unmet Need (CPREC2018- 044)
Personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations
2. Elimination of positions to provide additional funding for staff support to the Corporate Contact Centre (CS2018-121)
Personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations
3.2 Long Term Waste Services Agreement with Six Nations of the Grand River (PW2018-064)
A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board
A recorded vote was requested on the Motion to Move In-Camera to consider Item 3.2.
The Motion to Move In-Camera to consider Item 3.1 was voted on and approved.
Recorded vote on Motion to Move In-Camera to consider Item 3.2:
YES: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Wall, Councillor Van Tilborg, Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis – 9
NO: Councillor Antoski, Councillor Carpenter – 2
The Motion to Move In-Camera to consider Item 3.2 carried on a recorded vote of 9 to 2.
Special Council Page 3 MINUTES December 11, 2018
Council then met In-Camera to consider Items 3.1 and 3.2, provided direction to staff and reconvened in Open Session at 5:36 p.m.
4. RECESS AND RECONVENE IN OPEN SESSION AT 6:00 P.M.
Council recessed and reconvened in Open Session in the Council Chambers at 6:00 p.m.
5. INVOCATION
Mayor Davis read the Invocation.
6. ROLL CALL – 6:00 P.M.
Present: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis
7. DECLARATIONS OF CONFLICTS OF INTEREST
None
8. DELEGATIONS (list, if any, available at meeting)
None
9. COMMITTEE REPORTS
9.1 Committee of the Whole – Community Development Report #2018-12-04A – Councillor Weaver
Moved by Councillor Weaver Seconded by Councillor Utley
THAT Committee of the Whole – Community Development Report #2018-12-04A BE ADOPTED, as follows:
1. Municipal Decision Regarding the Allowance of Retail Cannabis Stores in Brantford [Financial Impact Unknown] (CAO2018-008) CARRIED UNANIMOUSLY ON A RECORDED VOTE Special Council Page 4 MINUTES December 11, 2018
Recorded vote on Item 9.1:
YES: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Wall, Councillor Van Tilborg, Councillor McCreary, Councillor Utley, Councillor Weaver, Councillor Antoski, Councillor Carpenter, Mayor Davis – 11
NO: None - 0
Item 9.1 carried unanimously on a recorded vote.
10. RESOLUTIONS
None
11. NOTICES OF MOTION
None
12. BY-LAW
1st and 2nd Reading
Moved by Councillor Carpenter Seconded by Councillor McCreary
THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-Law for the First and Second Reading:
BY-LAW PREAMBLE
156-2018 Being a By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect of the Special Meeting held on December 11, 2018 1ST AND 2ND READING OF BY-LAW CARRIED UNANIMOUSLY ON A RECORDED VOTE
Recorded vote on 1st and 2nd Reading of By-law 156-2018:
YES: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Wall, Councillor Van Tilborg, Councillor McCreary, Councillor Utley, Councillor Weaver, Councillor Antoski, Councillor Carpenter, Mayor Davis – 11
NO: None - 0
Special Council Page 5 MINUTES December 11, 2018
The 1st and 2nd Reading of By-law 156-2018 carried unanimously on a recorded vote.
3rd Reading
Moved by Councillor Van Tilborg Seconded by Councillor Carpenter
THAT By-law 156-2018 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk. 3RD READING OF BY-LAW CARRIED UNANIMOUSLY ON A RECORDED VOTE
Recorded vote on 3rd Reading of By-law 156-2018:
YES: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Wall, Councillor Van Tilborg, Councillor McCreary, Councillor Utley, Councillor Weaver, Councillor Antoski, Councillor Carpenter, Mayor Davis – 11
NO: None - 0
The 3rd Reading of By-law 156-2018 carried unanimously on a recorded vote.
13. ADJOURNMENT
The meeting adjourned at 6:04 p.m.
______Mayor City Clerk Special Council Page 6 MINUTES December 11, 2018
SUMMARY OF DECISIONS – COMMITTEE REPORTS
Committee of the Whole – Community Development Report #2018-12-04A
1. Municipal Decision Regarding the Allowance of Retail Cannabis Stores in Brantford [Financial Impact Unknown] (CAO2018-008)
THAT Clauses A and B BE APPROVED as follows:
A. THAT Report CAO2018-008 Municipal Decision Regarding the Allowance of Retail Cannabis Stores in Brantford BE RECEIVED; and
B. THAT By-law No. 97-2017 and By-law No. 98-2017, BE REPEALED in their entirety in order to bring the City’s Zoning By- law into conformity with the Cannabis Licence Act, 2018 given that, by way of subsections 42(2) and (3) of the Cannabis Licence Act, 2018, the Provincial Government restricted the ability of municipalities to pass by-laws under the Planning Act, R.S.O. 1990 that would have the effect of distinguishing between a use of land, building or structure that includes or does not include the sale of cannabis; and
THAT Clause C BE DEFERRED to the January 8, 2019 meeting of Committee of the Whole – Community Development in order to give the public additional opportunities to provide feedback on the Options identified in Section 8.0 of Report CAO2018-008 (Municipal Decision Regarding the Allowance of Retail Cannabis Stores in Brantford) at a Public Information Centre and through an online survey prior to the January 8, 2019 meeting:
C. THAT Option ______as follows, as contained in Section 8.0 of Report CAO2018-008 BE APPROVED:
(wording to be inserted based on Option identified)
MINUTES
JOHN NOBLE HOME COMMITTEE OF MANAGEMENT SPECIAL MEETING
WEDNESDAY, NOVEMBER 14, 2018 1:00 P.M.
SHERMAN BOARD ROOM, JOHN NOBLE HOME 97 MOUNT PLEASANT STREET BRANTFORD, ONTARIO
Sarah MacCuish Administrative Assistant John Noble Home Committee of Management Page 2 Minutes November 14, 2018
JOHN NOBLE HOME COMMITTEE OF MANAGEMENT SPECIAL MEETING AGENDA WEDNESDAY, NOVEMBER 14, 2018 1:00 P.M. SHERMAN BOARD ROOM, JOHN NOBLE HOME
Councillor Kings in the Chair
1. ROLL CALL
Present: City of Brantford
Councillor Kings Councillor Neumann Councillor McCreary
County of Brant
Councillor Simons Councillor Wheat Councillor Coleman
Regrets: City of Brantford
Councillor Carpenter
Also Present: J. Miller, S. Proulx, S. MacCuish, S. Buck, C. Glover, B. Midgley,
2. DECLARATIONS OF CONFLICTS OF INTEREST
No pecuniary interests were declared.
3. MINUTES
Moved by Councillor Coleman Seconded by Councillor Simons
3.0 Minutes
THAT the following Minutes BE ADOPTED:
3.1 John Noble Home Committee of Management – October 14, 2018
John Noble Home Committee of Management Page 3 Minutes November 14, 2018
3.2 John Noble Home Committee of Management – Private and Confidential Minutes – October 14, 2018
CARRIED Councillor McCreary arrived at 1:03 p.m.
4. PRESENTATIONS/DELEGATIONS (list, if any, available at meeting)
Moved by Councillor Coleman Seconded by Councillor Simons
4.1 Presentation
Jennifer Miller, Administrator, John Noble Home
J. Miller presented Councillor Kings, Councillor Simons, and Councillor Neumann with a framed key to the John Noble Home as a thank you for their years of service and support to the Home. CARRIED
5. ITEMS FOR CONSENT
There were no Items for Consent .
6. ITEMS FOR CONSIDERATION
Moved by Councillor Simons Seconded by Councillor Neumann
6.1 Long Term Care Homes Accountability Planning Submission (LAPS) [Financial Impact- None] (JNH2018-44)
THAT the John Noble Home Long Term Care Accountability Planning Submission (LAPS) to the Hamilton Niagara Haldimand Brant Local Health Integration Network (HNHB LHIN) JNH2018-44 BE APPROVED.
Councillor Wheat arrived at 1:05 p.m.
J. Miller gave an overview of the Long Term Care Homes Accountability Submission (LAPS). The type of beds, services and quality improvement practices within the Home are detailed within the LAPS. Three focuses for Quality Improvement include Pain, Falls and Resident Centered Care. A summary of the Service Plan Narrative was given including partnerships within the community, services and challenges the Home is facing. The Homes challenges include security, recruitment and retention of staff and changes in funding.
CARRIED John Noble Home Committee of Management Page 4 Minutes November 14, 2018
7. PRIVATE AND CONFIDENTIAL ITEMS
There were no Private and Confidential Items.
8. CORRESPONDENCE
None 9. RESOLUTIONS
None
10. NOTICES OF MOTION
None
11. QUESTIONS
Councillor Simons addressed those present to express her appreciation and support of our dedicated staff.
Councilor Neumann echoed the sentiments of Councillor Simons.
12. NEXT MEETING
An Orientation will be held on December 12, 2018 at 1 p.m. in Sherman Board Room of the John Noble Home, for the new Committee of Management.
The next meeting of the John Noble Home Committee of Management will be held on Wednesday, January 9, 2019 at 1 p.m. in the Sherman Board Room of the John Noble Home.
13. ADJOURNMENT
Meeting was adjourned at 1:15 p.m.
MINUTES
JOHN NOBLE HOME COMMITTEE OF MANAGEMENT
WEDNESDAY, OCTOBER 10, 2018 1:00 P.M.
SHERMAN BOARD ROOM, JOHN NOBLE HOME 97 MOUNT PLEASANT STREET BRANTFORD, ONTARIO
Sarah MacCuish Administrative Assistant John Noble Home Committee of Management Page 2 Minutes October 10, 2018
JOHN NOBLE HOME COMMITTEE OF MANAGEMENT MINUTES WEDNESDAY, OCTOBER 10, 2018 1:00 P.M. SHERMAN BOARD ROOM, JOHN NOBLE HOME
Councillor Kings in the Chair
1. ROLL CALL
Present: City of Brantford
Councillor Kings Councillor Neumann
County of Brant
Councillor Simons Councillor Wheat Councillor Coleman
Regrets: City of Brantford
Councillor Carpenter Councillor McCreary
Also Present: J. Miller, S. Proulx, S. MacCuish, J. Patenaude, L. Spry, D. Kennedy, M. MacAskill
2. DECLARATIONS OF CONFLICTS OF INTEREST
No pecuniary interests were declared.
3. MINUTES
3.0 Minutes
Moved by Councillor Carpenter Seconded by Councillor Wheat
THAT the following Minutes BE ADOPTED:
3.1 John Noble Home Committee of Management – September 12, 2018
John Noble Home Committee of Management Page 3 Minutes October 10, 2018
3.2 John Noble Home Committee of Management – Private and Confidential Minutes – September 12, 2018
CARRIED
4. PRESENTATIONS/DELEGATIONS (list, if any, available at meeting)
4.1 Presentation of Resident Satisfaction Survey Results
Lindsay Spry, Coordinator of Quality, Risk and Restorative Care
L. Spry presented the requirements of the Resident Satisfaction Survey, the process with which the survey is distributed and the survey results. A 2% increase of overall Resident Satisfaction was achieved. The action plans for the areas of improvement was detailed.
Councillor Neumann arrived at 1:09 p.m.
5. ITEMS FOR CONSENT
Moved by Councillor Coleman Seconded by Councillor Wheat
THAT all Items for Consideration (5.1- 5.4) BE APPROVED.
5.1 Resident Satisfaction Survey 2018 [Financial Impact- None] (JNH2018-36)
THAT the John Noble Home Resident Satisfaction Survey Report JNH2018-36 BE RECEIVED.
5.2 John Noble Home Monthly Budget Summary for August 2018. [Financial Impact – None – Overall Under Budget at this Time] (JNH2018-37)
THAT the Monthly Budget Summary JNH2018-37 for August 31, 2018 for the John Noble Home BE RECEIVED.
5.3 The Quality Improvement Report for priority and elective indicators for Quarter 1, 2018 [Financial Impact- None] (JNH2018-38)
THAT the John Noble Home Quality Improvement Report JNH2018-38 for priority and elective indicators for Quarter 1, 2018 BE RECEIVED.
5.4 John Noble Home Administrator’s Report [Financial Impact - None] (JNH2018-39) John Noble Home Committee of Management Page 4 Minutes October 10, 2018
THAT the John Noble Home Administrator’s Report JNH2018-39 BE RECEIVED.
All Items for Consent were voted on and approved.
CARRIED
6. ITEMS FOR CONSIDERATION
Moved by Councillor Coleman Seconded by Councillor Simons
THAT all Consent Items (6.1) BE APPROVED.
6.1 Bell Court Revitalization- Options for securing architectural services to redevelop the vacant Bell Court wing to create a specialized (10) bed behavioural care unit and Day and Stay Expansion [Financial Impact - $2,333,013 (City - $1,672,770, County - $660,243)] (JNH2018-40)
A. THAT Report No. JNH2018-40 Bell Court Revitalization- Options for securing architectural services to redevelop the vacant Bell Court wing to create a specialized ten (10) bed behavioural care unit and Day and Stay Expansion BE RECEIVED
B. THAT staff BE DIRECTED to implement option A or B to retain architectural service.
Councillor Simons asked to clarify that the Home is guaranteed funds from the Ministry. S. Proulx explained that the Ministry of Health and Long Term Care provides per diem funding annually to offset debenture payments over a 25 year period following admission of the first resident to the unit.
Staff was given direction to implement Option A by amending and re-issuing the Request for Proposal to eliminate the LEED component.
CARRIED
The Chair requested that Items 9.1 and 9.2 be addressed prior to the Private and Confidential items.
9. RESOLUTIONS
Moved by Councillor Simons Seconded by Councillor Wheat
John Noble Home Committee of Management Page 5 Minutes October 10, 2018
THAT the following additional reports entitled JNH2018-42 Award of Contract for Lighting Upgrade for the John Noble Home following “Request for Quotation” AND JNH2018-43 Award of Contract for HVAC Replacement for the John Noble Home following “Request for Quotation” BE ADDED to the John Noble Home Committee of Management agenda of October 10, 2018.
Chair conducted a vote.
CARRIED UNANIMOUSLY
Item 9.2 separated for discussion.
Item 9.1 was voted on and approved.
9.1 Award of Contract for Lighting Upgrade for the John Noble Home following “Request for Quotation” [Financial Impact - $66,190.26 + HST] (JNH2018- 42)
A. THAT the Administrator be AUTHORIZED to award the contract for Lighting Upgrades to the Home to “The Electricians” in the amount of $66,190.26 plus HST; and
B. THAT the Administrator be AUTHORIZED to sign the required contract for the award following the Request for Quotation.
9.2 Award of Contract for HVAC Replacement for the John Noble Home following “Request for Quotation” [Financial Impact - $202,726.00 + HST] (JNH2018- 43)
A. THAT the Administrator be AUTHORIZED to award the contract for HVAC Replacement to “BML Multi-Trades” in the amount of $202,726.00 plus HST; and
B. THAT the Administrator be AUTHORIZED to sign the required contract for the award following the Request for Quotation.
THAT the County of Brant be requested to fund its share of the additional cost being $8,543 from the County of Brant John Noble Home Capital Reserve.
S. Proulx consulted with City and County Finance departments to confirm that available funds are within the John Noble Home capital reserve account to accommodate this deficit. City Finance policy 003 allows for funding by treasury department however County requires council approval. The motion for County council approval will be brought forward during the October 30, 2018 meeting.
Item 9.2 was voted on an approved. CARRIED
John Noble Home Committee of Management Page 6 Minutes October 10, 2018
7. PRIVATE AND CONFIDENTIAL ITEMS
Moved by Councillor Simons Seconded by Councillor Neumann
That the Committee MOVE IN-CAMERA to discuss the following items (1:21p.m.):
MOTION TO MOVE IN-CAMERA CARRIED
7.1 John Noble Home compensation increases for the year 2018 for the Home’s Non-Union Group of Employees (JNH2018-41)
Labour relations or employee negotiations
The Committee met In-Camera, discussed item 7.1, provided direction to Staff and returned into Open Session at 1:27 p.m. CARRIED
8. CORRESPONDENCE
None
10. NOTICES OF MOTION
None
11. QUESTIONS
Councillor Neumann asked Staff to review the Homes succession plans.
Councillor Kings asked J. Miller to explain an upcoming submission which requires Committee of Management approval. J. Miller explained that the Long-Term Care Home Accountability Planning Submission (LAPS) is due by December 12, 2018 which will require a special November meeting.
Councillor Simons requested that a card be sent to M. Cox on behalf of the Committee of Management.
12. NEXT MEETING
The next meeting of the John Noble Home Committee of Management was revised to be a special meeting on Wednesday, November 14, 2018 at 1 p.m. in the Sherman Board Room of the John Noble Home.
John Noble Home Committee of Management Page 7 Minutes October 10, 2018
13. ADJOURNMENT
The meeting adjourned at 1:32 p.m.
______Councillor Kings S. MacCuish, Administrative Assistant
December 18, 2018
Committee of the Whole – Community Development Report #2018-12-04B
REPORT TO: Mayor and Members City Council
Your Committee of the Whole – Community Development submits the following recommendations from its meeting held on December 4, 2018:
1. Official Plan Amendment Application OP-05-17, Zoning By-law Amendment Application PZ-09-17, Draft Plan of Subdivision Application 29T-18501, and Draft Plan of Condominium Application 29CD-17502 - Winzen Residential Homes Ltd. – Grey Street Extension (North side) [Financial Impact – None] (CD2018-007)
A. THAT Official Plan Amendment Application OP-05-17, submitted by T. Johns Consulting Group Ltd., on behalf of Winzen Residential Homes Ltd., affecting lands on the north side of Grey Street (between James Avenue and Rowanwood Avenue), to change the Official Plan Designation from “Residential Area – Low Density” to “Residential Area – Medium Density” BE APPROVED; and
B. THAT Zoning By-law Amendment Application PZ-09-17, submitted by T. Johns Consulting Group Ltd., on behalf of Winzen Residential Homes Ltd., affecting lands on the north side of Grey Street (between James Avenue and Rowanwood Avenue), to change the zoning from “Holding - Residential Type 1B Zone (H-R1B)” and “Residential Type 1B Zone (R1B)” to “Holding – Residential Medium Density Type A – Exception 64 Zone (H-R4A-64)”, BE APPROVED in accordance with the applicable provisions as noted in Section 8.2 and 8.3 of Report CD2018-007; and
C. THAT Draft Plan of Subdivision Application 29T-18501, submitted by T. Johns Consulting Group Ltd., on behalf of Winzen Residential Homes Ltd., affecting lands on the north side of Grey Street (between James Avenue and Rowanwood Avenue), consisting of 3 Blocks to be developed for 60 two-storey townhouse condominium units (Block 1), 53 one-storey townhouse condominium units (Block 2), and Block 3 to be developed for ten freehold street townhouse units, BE APPROVED, subject to the conditions included in Section 9.0 “Condition of Draft Plan of Subdivision Approval” of Report CD2018-007; and
Committee of the Whole – Community Development Page 2 Report #2018-12-04B December 18, 2018
D. THAT Draft Plan of Common Element Condominium Application 29CD- 17502 submitted by T. Johns Consulting Group Ltd., on behalf of Winzen Residential Homes Ltd., affecting lands on the north side of Grey Street (between James Avenue and Rowanwood Avenue), City of Brantford, to create a private condominium road, visitor and resident parking spaces, private amenity area, a retaining wall, and easements for storm drainage BE APPROVED, subject to the conditions included in Section 10.0 “Conditions of Draft Plan of Condominium Approval” of Report CD2018- 007; and
E. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until:
i. the Applicant has provided a signed subdivision agreement or site plan agreement, and the necessary securities to the satisfaction of the City; ii. that services have been installed within the Grey Street right-of-way; and iii. Grey Street has been re-constructed to the City’s satisfaction.
F. THAT Pursuant to Sections 17(23), 34(18) and 51(38) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:
“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to these planning matters, as discussed in Sections 7.2 of Report CD2018-007. The application of site plan control and further involvement of the Ward Councillors in the site plan control process will ensure that the concerns of the public have been addressed where possible.”
2. Prominence Point Sub-Committee Mandate and Selection Criteria
A. THAT the mandate for the Prominence Point Sub-Committee and the selection criteria for the Prominence Point program, attached hereto and marked as Appendix A, BE APPROVED; and
B. THAT the Unmet Need for funding in the amount of $2,500 for the Prominence Point program BE REFERRED to the Estimates Committee for consideration in the 2019 Planning Administration Operating Budget.
Committee of the Whole – Community Development Page 3 Report #2018-12-04B December 18, 2018
3. Brantford Heritage Committee – 2019 Priorities
THAT the Brantford Heritage Committee 2019 Priorities BE RECEIVED for information purposes.
Respectfully submitted,
Councillor Weaver, Acting Mayor
MEMORANDUM
Date: December 18, 2018
To: Mayor and Members of City Council
From: Lucy Hives Director of Planning Community Development
Re: Heritage Committee Budget Clarification
At the December 4, 2018 meeting of Committee of the Whole – Community Development, questions were raised regarding past and current funding for the Heritage Committee and for the implementation of the Prominence Point Program. The questions arose in part from a Report presented at the meeting by the Chair of the Brantford Heritage Committee which included the following recommendation:
“THAT the Unmet Need for funding in the amount of $2,500 for the Prominence Point program BE REFERRED to the Estimates Committee for consideration in the 2019 Planning Administration Operating Budget”.
With respect to the Heritage Committee and past budget considerations, and from an historical perspective, prior to 2011 there was a separate Business Unit (BU) for the Heritage Committee (as well as for the Brownfields Committee and the Committee of Adjustment). These Business Units were in addition to the Business Unit for Planning and monies were allocated through the Budget process. In all cases, the largest component within each BU was the monies required to cover the cost and benefits for the Planner assigned to that Unit (Committee). In 2011, the Business Units were consolidated into the one BU under Planning Administration, and the salaries and benefits were moved from the separate Committee BU into the Planning BU which simplified the budget process. Any expenses associated with the committees have continued to be covered under the Planning Administration Budget.
In 2018, a budget for the Heritage Committee in the amount of $5000 was approved by Council to cover their annual activities including attendance at a conference and preparation of a Heritage brochure celebrating the heritage assets of the City. The Planning Administration Budget for 2018 included adjustments in the related line items to ensure these activities were covered and to reflect the $5000 budget approved by Council. During the 2018 budget considerations, an unmet need to address funding for the Prominence Point Program was not approved and Staff had included a request to fund this Program in 2019 in the amount of $2,500, to be considered during the budget process for next year.
In light of the discussion that ensued at the December 4th meeting, Staff met with Finance and it has been determined that funding is available to cover the - $2,500 needed to implement the Prominence Point Program. Budget allocations continue to be included within the Planning Administration Business Unit to cover the activities proposed by the Heritage Committee, to a maximum of $5000.
To provide further clarity, Staff of Finance and Planning will work together to create a separate Business Unit for the Heritage Committee (with a total proposed budget of $7500 covering the Prominence Point Program and Heritage Committee activities) that clearly allocates these funds to Heritage.
I hope this is of assistance and Planning Staff will be in attendance if there are any questions.
______Lucy Hives, MCIP, RPP Director of Planning Community Development
2
December 18, 2018
Social Services Committee Report #2018-12-05
REPORT TO: Mayor and Members City Council
Your Social Services Committee submits the following recommendations from its meeting held on December 5, 2018:
1. New Home for Good Apartment Building on Housing Corporation Vacant Land at Marlene Avenue. [Financial Impact – None] (HSS2018-042)
A. THAT The Corporation of the City of Brantford REQUEST that the Brant and Brantford Local Housing Corporation transfer legal title for 5 Marlene Avenue, Brantford to the City of Brantford (Marlene Avenue); and
B. THAT, upon transfer of the property, the Director of Housing, or designate, BE AUTHORIZED to sign all documents, including but not limited to documents for site plan or alteration approvals and building permits, or other documents necessary to facilitate construction of the new Home for Good apartment building; and
C. THAT the Chair, Social Services Committee and the General Manager of Health and Human Services, or their designate, BE AUTHORIZED to sign all necessary or appropriate documents, satisfactory in form to the City Solicitor, or designate, to effect the transfer of property title for Marlene Avenue; and
D. THAT the City Solicitor, or designate, BE AUTHORIZED to sign all electronic registration documents, where available, and all documents standard or necessarily incidental to the proposed title transaction(s).
Respectfully submitted,
Councillor Weaver, Chair
December 18, 2018 Finance Committee Report #2018-12-05
REPORT TO: Mayor and Members City Council
Your Finance Committee submits the following recommendations from its meeting held on December 5, 2018:
1. 2019 Budget Update Report [Financial Impact – None] (CS2018-112)
THAT report CS2018-112 regarding an update on the 2019 budget BE RECEIVED.
2. 2019 Budget Process Public Consultation Campaign [Financial Impact – None] (CAO2018-009)
THAT Report No. CAO2018-009 entitled “2019 Budget Process – Public Consultation Campaign” BE RECEIVED.
3. 2019 Property Tax Policy [Financial Impact – None] (CS2018-106)
A. THAT no commercial or industrial optional property classes BE ADOPTED; and
B. THAT no graduated tax rates BE ADOPTED for the commercial or industrial property classes; and
C. THAT no tax reduction mechanism BE ADOPTED for the multi-residential, commercial or industrial property classes; and
D. THAT no phase-in of property taxes BE ADOPTED; and
E. THAT no relief from hardship be adopted for the residential, farmland or managed forest property classes; and
F. THAT the tax rate reduction for vacant and excess land in the commercial and industrial property classes REMAIN at 30%; and
G. THAT the tax rate reduction for farmland awaiting development phase 1 REMAIN at 25% of the residential tax rate and that the tax rate reduction for farmland awaiting development phase 2 REMAIN at 30% for commercial, industrial and multi-residential class property; and
H. THAT the 2019 tax decreases in the commercial, industrial and multi- residential property classes BE REDUCED as a means of funding the capping limit requirement; and Finance Committee Report #2018-12-05 2 December 18, 2018
I. THAT the 2019 capping limitation percentage BE SET at 10%; and
J. THAT a minimum annual increase of 10% of Current Value Assessment level taxes BE SET for the 2019 tax year; and
K. THAT $500.00 BE SET as the amount for moving capped properties directly to their Current Value Assessment level taxes for the 2019 tax year; and
L. THAT the 2019 taxation year minimum percentage taxation level for new construction property BE SET at 100% of the tax level for up to 6 comparable properties; and
M. THAT Report #CS2018-106 BE RECEIVED and related by-laws, being by- laws to; provide for an interim tax levy for 2019, set tax rate reductions for prescribed property subclasses for general purposes for 2019, establish capping parameters on commercial, industrial and multi-residential property for 2019, set tax ratios for general purposes for 2019, set tax rates for general purposes for 2019, provide for the collection of taxes for 2019 and limit tax decreases on commercial, industrial and multi- residential property as a means of funding the capping limit on tax increases in 2019, BE PRESENTED to Council for adoption within the legislated time frames.
4. Municipal Capital Facilities [Financial Impact $2,317.86] (CS2018-107)
A. THAT Report CS2018-107 Municipal Capital Facilities BE RECEIVED; and
B. THAT a tax exemption for the properties listed and described on Schedule „A‟ BE APPROVED; and
C. THAT the by-law to exempt such taxes BE PRESENTED to Council for adoption.
5. Pre-approval of the Contract for Actuarial Services for the City of Brantford re: Post-Employment, Retirement and Other Future Employee Benefits [Financial Impact – approx. $25,000] (Report CS2018-110)
A. THAT Report CS2018-110 regarding the contract for Actuarial Services for Post-Employment, Retirement and Other Future Employee Benefits BE RECEIVED; and
Finance Committee Report #2018-12-05 3 December 18, 2018
B. THAT Council AWARD the contract for actuarial services for Post- Employment, Retirement and Other Future Employee Benefits to the successful proponent as determined through RFP 2018-80 for a three year term with the option to extend for one additional three year term, commencing December 2018 year end; and
C. THAT the Clerk BE DIRECTED to place the contract with the successful proponent on a Signing By-law for approval by City Council.
6. Temporary borrowings for the Municipality [Financial Impact - None] (CS2018-111)
THAT a By-law to authorize the temporary borrowing of monies to meet, until the Taxes are collected, the current expenditures of the Corporation for the year 2019 BE PRESENTED to City Council for adoption.
7. Update on the Application to the Ontario Infrastructure and Lands Corporation (OILC) for Long-term Financing for the Sydenham Pearl Brownfield Remediation Project [Financial Impact – $4,657,805.00] (CS2018- 115)
A. THAT Report No.CS2018-115, regarding an update on the application to the Ontario Infrastructure and Lands Corporation (OILC) for long-term financing for the Sydenham Pearl Brownfield Remediation Project BE RECEIVED; and
B. THAT a By-law to authorize the issuing of debentures on February 15, 2019, in the amount of $4,657,805 BE PRESENTED to Council for adoption on January 29, 2019.
8. 3rd Quarter Reserve & Reserve Fund Report and Policy Update (Financial Impact – None) (CS2018-113)
A. THAT Report CS2018-113 General Reserves and Reserve Fund Policy BE RECEIVED; and
B. THAT the John Noble Home Donations Reserve be reclassified to John Noble Home Donations Reserve Fund; and
C. THAT the Cash-in-lieu of Parking Reserve be reclassified to Cash-in-lieu of Parking Reserve Fund; and
D. THAT the amended General Reserves and Reserve Fund Policy attached as Appendix “B” BE APPROVED; and
Finance Committee Report #2018-12-05 4 December 18, 2018
E. THAT the necessary bylaw to amend By-law 91-2017, “Being a by-law to establish Discretionary Reserve Funds as Reserve and to amend By-law 70-2010 by Adopting Finance Policy – 009 (General Reserves and Reserve Fund Policy),” BE PRESENTED to City Council for adoption; and
F. THAT the City Clerk BE REQUESTED to update the Corporate Policy Manual to include the revised General Reserve and Reserve Fund Policy Finance-009.
9. 2018 3rd Quarter Variance Report [Financial Impact – $358,563 forecasted surplus] (CS2018-116)
THAT report CS2018-116 regarding the 2018 Quarterly Variance reporting BE RECEIVED.
10. External Auditor Annual Independence Letter/Engagement Letter/Audit Plan [Financial Impact – None] (Report CS2018-109)
THAT Report No. CS2018-109 regarding the independence of the City‟s external auditor, the Engagement Letter and the Audit Plan, BE RECEIVED.
11. 3rd Quarter Casino Report [Financial Impact – $1,684,018 received from OLG] (Report CS2018-114)
THAT the 2018 3rd Quarter Casino Report No. CS2018-114 BE RECEIVED.
Respectfully submitted,
Councillor Martin, Chair December 18, 2018 Appointments Committee Report #2018-12-11
REPORT TO: Mayor and Members City Council
Your Appointments Committee submits the following recommendations from its meeting held on December 11, 2018:
1. County of Brant Nominee to Brantford Airport Board
A. THAT Councillor Brian Coleman BE APPOINTED as the nominee of the County of Brant to the Brantford Airport Board for a term to expire November 14, 2022; and
B. THAT the necessary By-law BE PRESENTED to City Council for adoption.
2. Appointment of Members to the Downtown Brantford Business Improvement Area Board of Management
A. THAT the Clerk BE DIRECTED to advise the Downtown Brantford Business Improvement Area to hold a meeting of the members of the improvement area to elect or select another candidate in the place of Joshua Wall, who has since been appointed to the Downtown Brantford Business Improvement Area Board of Management as a City Council representative; and
B. THAT the following appointments to the Downtown Brantford Business Improvement Area Board of Management BE APPROVED for a term to expire November 14, 2022:
Brian Xurieb Bill Keighley Anne-Marie Boake Keri Korfmann Cathy Oden Dwight Rose Karen Towler John O’Neill
C. THAT the necessary By-law BE PRESENTED to City Council for adoption.
Appointments Committee Report #2018-12-11 December 18, 2018 Page 2
3. Extension of Deadline for Brantford Public Library Board Applications
THAT the Clerk BE DIRECTED to extend the deadline for applications to the Brantford Public Library Board to Friday, January 18, 2019 and to schedule a meeting of the Appointments Committee on January 29, 2019 to consider the appointment of members to the Brantford Public Library Board in advance of the February 1, 2019 deadline prescribed under subsection 10(4) of the Public Libraries Act, R.S.0. 1990.
Respectfully submitted,
Councillor Weaver, Acting Mayor
December 18, 2018 Committee of the Whole – Operations and Administration Report #2018-12-11
REPORT TO: Mayor and Members City Council
Your Committee of the Whole – Operations and Administration submits the following recommendations from its meeting held on December 11, 2018:
1. 2018-19 Development Charges Background Study – Project Update [Financial Impact– None] (CS2018-118)
THAT Report CS2018-118 entitled “2018-19 Development Charges Background Study – Project Update” BE RECEIVED.
2. Brantford Downtown Outreach Team Pilot Program (HHS2018-046) [Financial Impact: $842 052 over three years]
A. THAT Report HHS2018-046 Brantford Downtown Outreach Team Pilot Program BE RECEIVED; and
B. THAT the Brantford Downtown Outreach Team Pilot Program Unmet Need identified in Report HHS2018-046 BE REFERRED to the Estimates Committee for consideration during the 2019 budget process.
C. THAT staff BE DIRECTED to contact the Ministry of Health and Long- Term Care and REQUEST the following information: a list of current health-focused street outreach programs that are funded in full or in part by the Ministry of Health and Long-term Care, the amount of funding provided by the Ministry for each street outreach program, and the amount of funding contributed from other revenue sources including the municipality or region.
3. Winter Maintenance Update 2018-2019 [Financial Impact – None] (PW2018-057)
A. THAT Report No. PW2018-057 titled "Winter Maintenance Update 2018-2019" BE RECEIVED; and
B. THAT the City of Brantford CONTINUE to maintain compliance with the Ontario Minimum Maintenance Standards, Reg. 230/02 of the Municipal Act, as amended on May 3, 2018.
Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 2
4. Year 2019 Capital Project Pre-Approvals and Solicitation [Financial Impact - $17, 213, 000 for the pre-approval of 22 capital projects as outlined in Appendix “A”] (PW2018-062)
A. THAT Report No. PW2018-062 titled “Year 2019 Capital Project Pre-Approvals and Solicitation” BE RECEIVED; and
B. THAT notwithstanding the annual Estimates Committee process, $13,985,000 funding to support the budget pre-approval requests listed in Appendix “A” BE TRANSFERRED to the appropriate capital projects on January 1, 2019; and
C. THAT the General Manager, Public Works Commission and the Purchasing Officer BE AUTHORIZED to award 16, 2019 projects for the Public Works Commission as “Pre-approved Solicitation” shown in Appendix “B” attached to Report No. PW2018-062, in accordance with the City of Brantford‟s Purchasing Policy.
5. Traffic Report Alfred Street – Request for an Accessible Parking Space [Financial Impact – $200 from Operational Services Operating Budget] Marlborough Street – Accessible Parking Zone [Financial Impact – $100 from Operational Services Operating Budget] (PW2018-056)
A. Alfred Street – Request for an Accessible Parking Space
1. THAT an accessible parking space BE BY-LAWED on Alfred Street in front of 106 Alfred Street; and
2. THAT Schedule “26” of Parking By-law 144-88 which pertains to “Accessible Zone” BE AMENDED as outlined in Appendix “A” of Traffic Report No. PW2018-056 dated December 11, 2018.
B. Marlborough Street – Accessible Parking Zone
1. THAT the accessible parking space BE REPEALED on Marlborough Street in front of 253 Marlborough Street; and
2. THAT Schedule “26” of Parking By-law 144-88 which pertains to “Accessible Zone” BE AMENDED as outlined in Appendix “B” of Traffic Report No. PW2018-056 dated December 11, 2018.
Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 3
6. Wayne Gretzky Sports Centre Fitness Equipment Lease Agreement [Financial Impact up to $144,764.00 plus tax over 5 years] (CPREC2018- 020)
A. THAT Council APPROVE the single source procurement, pursuant to Section 4.02(g) of the Purchasing Policy, for cardio fitness equipment required for the Wayne Gretzky Sports Centre with Advantage Fitness; and
B. THAT Council AWARD the lease for cardio fitness equipment required for the Wayne Gretzky Sports Centre with Blue Chip Leasing Corporation for a five and a half (5.5) year term valued at $144,764.00 plus tax effective January 1, 2019 and ending June 30, 2025; and
C. THAT the Clerk BE DIRECTED to place the lease agreement with Blue Chip Leasing Corporation on the Signing By-law for execution by the Mayor and Clerk.
7. Empire Communities Over Dedication of Parkland [Financial Impact up to $3,025,000] (Report CPREC2018-043)
A. THAT Report CPREC 2018-043 Empire Communities Over Dedication of Parkland BE RECEIVED; and
B. THAT staff BE DIRECTED to meet with Empire Communities to discuss a potential submission of planning applications to revise the approved draft plan of subdivision and associated rezoning for Council‟s consideration.
8. Community Physician Recruitment 2018 Program Report and 2019 Action Plan [Financial Impact: None] (HHS2018-044)
A. THAT Report HHS2018-044, Community Physician Recruitment 2018 Program Report and 2019 Action Plan BE RECEIVED; and
B. THAT Councillor Utley BE APPOINTED to the Community Physician Recruitment Committee for a term to expire November 14, 2019; and
C. THAT the necessary By-law BE PRESENTED to City Council for adoption.
Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 4
9. Expropriation of Lands for Dike Lands and Recreational Trail [Financial Impact - None] (CS2018-122)
A. THAT staff BE DIRECTED to include additional lands in the previously approved expropriation proceedings and make application on behalf of The Corporation of the City of Brantford, as expropriating authority, to City Council, as approving authority, for approval to expropriate the lands described as:
No. Owner Legal Description Interest Required
1. King & Benton PT LT 34 HULBERT FLATS Fee BRANTFORD CITY, EXCEPT PT 1 Simple 2R7894; PT LT 35 HULBERT FLATS BRANTFORD CITY; PT LT 36 HULBERT FLATS BRANTFORD CITY; PT LT A HULBERT FLATS BRANTFORD CITY PART 1, 2R7904 CITY OF BRANTFORD, being part of PIN 32090-0035(LT)
(“Additional Lands”); and
B. THAT the Manager of Real Estate BE AUTHORIZED to take the steps set out in Report CS2018-104 (with respect to the expropriation of the Lands) for the expropriation of the Additional Lands, and to sign all documents necessary or appropriate to proceed with the expropriation of the Additional Lands.
10. Lease of Colour Copier for Corporate Copy Centre [Financial Impact – None] (CS2018-101)
A. THAT Report CS2018-101 entitled “Lease of Colour Copier for Corporate Copy Centre” BE RECEIVED; and
B. THAT Council APPROVE the single source procurement, pursuant to Section 4.02(g) of the Purchasing Policy, for the lease of a Ricoh colour copier from Ricoh Canada for the Print and Mail Services Division for a period of 48 months at an upset limit of $49,260.48 term (excluding HST); and
C. THAT staff BE DIRECTED to identify line by line reductions to Departmental printing budgets to fund the copier lease identified in Clause B above and to bring forward any further efficiencies during the 2020 budget process; and Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 5
D. THAT the Clerk BE DIRECTED to place the necessary Lease Agreement between The Corporation of the City of Brantford and Ricoh Canada on a Signing By-law for execution by the Mayor and Clerk; and
E. THAT the necessary by-law to repeal and replace Corporate Policy-036 (Printing Conservation) to effect the following changes BE PRESENTED to City Council for adoption:
Requiring staff to seek to utilize internal Copy Centre services with aesthetical options available in-house before seeking an external vendor; Requiring staff to consult with the corporate Copy Centre on all printing jobs; and Permitting the use of external printing services only if the internal Copy Centre service is not achievable for the project and approval has been granted by the applicable Director.
11. Workers Safety and Insurance Board (WSIB) and Post-Traumatic Stress Disorder (PTSD) [Financial Impact – None] (CS2018-120)
THAT Report CS2018- 120 regarding the Workers Safety and Insurance Board (WSIB) and Post-Traumatic Stress Disorder (PTSD) BE RECEIVED.
12. Healthy Brantford Task Force Final Report
A. THAT the Healthy Brantford Task Force Final Report BE RECEIVED
B. THAT the Healthy Brantford Task Force BE DISBANDED having completed its Council approved mandate
13. Temporary Road Closures – November and December 2018 [Financial Impact – None] (PW2018-059)
THAT Report No. PW2018-059 titled “Temporary Road Closures – November and December 2018”, which outlines the following events, BE RECEIVED for information:
A. Remembrance Day Ceremony (Saturday, November 10 – Sunday, November 11, 2019) B. Santa Claus Parade (Saturday, November 24, 2018) C. Lights at Glenhyrst (Friday, November 30, 2018 – Tuesday, January 1, 2019) D. Times Square in Harmony Square (Monday, December 31, 2018 – Tuesday, January 1, 2019) Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 6
14. Diana Avenue Road Dedication By-law [Financial Impact - None] (PW2018-060)
THAT the By-law attached as Appendix A to Report No. PW2018-060, being a by-law to dedicate part of Block 90, Registered Plan 2M-1872, City of Brantford, designated as Part 4, deposited Plan 2R-8177 and part of Block 95, Registered Plan 2M-1872, City of Brantford, designated as Part 2, Deposited Plan 2R-8177, as part of the public highway to be known as Diana Avenue, BE PRESENTED to City Council for adoption.
15. Dunsdon Street Road Dedication By-law [Financial Impact - None] (PW2018-061)
THAT the By-law attached as Appendix A to Report No. PW2018-061, being a by-law to dedicate part of Lot 37, Concession 2, (Geographic Township of Brantford), City of Brantford, designated as Part 1, deposited Plan 2R-5633, as part of the Public Highway to be known as Dunsdon Street, BE PRESENTED to City Council for adoption.
16. Pace Avenue Road Dedication By-law [Financial Impact – None] (PW2018-058)
THAT the by-law attached as Appendix A to Report PW2018-058, being a by- law to Dedicate Block 13 (0.3 m Reserve) on Registered Plan 2M-1883 as part of the Public Highway to be known as part of Pace Avenue, Brantford, Ontario, BE PRESENTED to City Council for adoption.
17. Assumption of Municipal Infrastructure - Wyndfield Phase 1, Wyndfield Phase 2, Wyndfield Phase 3, and Wyndfield Phase 9 Subdivisions [Financial Impact – Additional Operating and Capital Costs] (PW2018- 063)
THAT The Corporation of the City of Brantford ACCEPT, for maintenance purposes, underground and aboveground public services as described in Section 8 – “Analysis” of Report PW2018-063 for the following:
(i) Longboat Run: From Conklin Road to 71 metres East of Edith Monture Avenue as shown on Plan 2M-1853 attached as Appendix A to Report PW2018-063 (Wyndfield Phase 1);
(ii) Diana Avenue: From Municipal Number 5 to Municipal Number 25 as shown on Plan 2M-1866 attached as Appendix B to Report PW2018-063 (Wyndfield Phase 2);
Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 7
(iii) Diana Avenue: From Municipal Number 25 to Blackburn Drive as shown on Plan 2M-1872 attached as Appendix C to Report PW2018-063 (Wyndfield Phase 3);
(iv) Blackburn Drive: From Conklin Road to Avedisian Street as shown on Plan 2M-1892 attached as Appendix D to Report PW2018-063 (Wyndfield Phase 9)
(v) Avedisian Street: From Blackburn Drive to Municipal Number 19 as shown on Plan 2M-1892 attached as Appendix D to Report PW2018-063 (Wyndfield Phase 9)
18. Brantford Accessibility Plan – 2018 Status Update [Financial Impact – None] (CS2018-119)
THAT Report CS2018-119 regarding the Brantford Accessibility Plan – 2018 Status Update BE RECEIVED.
19. Emergency Procurement for Flood Rehabilitation and Pedestrian Bridge Update [Financial Impact - None] (CPREC2018-045)
THAT Staff Report CPREC2018-045, “Emergency Procurement for Flood Rehabilitation and Pedestrian Bridge Update” BE RECEIVED.
20. Human Resources Committee Report #2018-12-04 regarding City of Brantford Full-Time Hires and Transfers – Q3 2018
THAT the list of City of Brantford Full-Time Hires and Transfers for Q3 – 2018 BE RECEIVED.
21. Policy on Roundabouts
WHEREAS the following resolution was approved by City Council:
WHEREAS the 2014 Transportation Master Plan, approved by Council in August 2014 stated: „Modern roundabouts have become a standard alternative to signalized intersections where appropriate design guidelines can be met and the operational, safety and financial benefits are superior to alternative forms of intersection control’; and
WHEREAS the 2014 Transportation Master Plan provides guidelines for determining when a modern roundabout maybe a viable alternative to a signalized intersection; and
Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 8
WHEREAS the City of Brantford does not have a policy or standards for implementation of modern roundabouts; NOW THEREFORE BE IT RESOLVED:
A. THAT Council directs staff to INVESTIGATE and report back to Council with a process to develop a policy, standards and appropriate traffic control/parking by-law amendments to support the implementation of modern roundabouts in the City of Brantford, considering the policies in adjacent communities, such as the Region of Waterloo; and
B. THAT following Council‟s approval, staff DEVELOP these policies and report back to Council with candidate locations for roundabouts in the community where a feasibility study can be implemented in conjunction with approved road construction projects in the City‟s ten year capital forecast; and
NOW THEREFORE BE IT RESOLVED:
A. THAT Staff BE DIRECTED to complete the work outlined in both clauses A & B; and
B. THAT the work product be provided to Council before March 28, 2019.
22. Motion to Prohibit Smoking and Vaping Cannabis in Public Places
WHEREAS on October 17, 2018, the Federal Government lifted the criminal prohibition on the recreational cultivation and use of cannabis in Canada; and
WHEREAS, in Ontario, persons over the age of 19 may smoke or vape cannabis anywhere that smoking or vaping tobacco is currently permitted (with some exceptions); and
WHEREAS the Health Unit is currently tasked with enforcing prohibitions on cannabis and tobacco use, except where municipal governments choose to regulate the smoking or vaping of cannabis or tobacco in a more restrictive manner than that set out in the Smoke Free Ontario Act; and
WHEREAS, on October 2, 2018, City Council adopted the recommendation of the Healthy Brantford Task Force and directed Staff to bring forward a report to Council to update the City‟s Smoking – Clean Air By-law (Chapter 570 of the City of Brantford Municipal Code) to include smoke-free municipally owned properties; and
WHEREAS smoking or vaping cannabis may have negative health impacts and may become or cause a public nuisance; and Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 9
WHEREAS section 128 of the Municipal Act, 2001, provides that municipalities may prohibit and regulate with respect to public nuisances, including matters that, in the opinion of Council, are or could become or cause public nuisances; and
WHEREAS sections 8 and 10 of the Municipal Act, 2001, confer broad authority on municipalities to govern their affairs as they consider appropriate and to enhance the ability of municipalities to respond to municipal issues and to provide any service or thing that the municipality considers necessary or desirable for the public;
NOW THEREFORE Council for The Corporation of the City of Brantford hereby resolves as follows:
THAT Staff BE DIRECTED to report back to Council with amendments to Chapter 570 (Smoking – Clean Air) of the City of Brantford Municipal Code to include:
a) a prohibition on the smoking or vaping of cannabis, as well as the holding or other use of lighted cannabis in any public place, including, without limitation, properties owned or operated by The Corporation of the City of Brantford, to the greatest extent possible;
b) an exception for cannabis used for medical purposes in accordance with the legislative scheme set out by the Provincial Government; and
c) enforcement provisions including, without limitation, the creation of an offence under the Provincial Offences Act for breach of Chapter 570, and the designation of municipal by-law enforcement officers for the purposes of enforcing the amended Chapter 570.
23. Chairing of Committee of the Whole Meetings and Request Report Back on Possible Deputy Mayor Position
WHEREAS Chapter 15 of the City of Brantford Municipal Code regarding Procedure provides that meetings of the Committee of the Whole – Community Development, Committee of the Whole – Operations and Administration and the Appointments Committee shall be chaired by the Mayor;
WHEREAS Mayor Davis has indicated his desire to provide interested Members of Council with the opportunity to chair these three Committee of the Whole meetings on a rotational basis; and
Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 10
WHEREAS City Council also appoints members of Council, by by-law, to act on a monthly rotational basis in the place and stead of the Mayor for the purpose of presiding at meetings when the head of Council is absent or refuses to act or the office is vacant, and, while so acting, such member has all the powers and duties of the head of Council, which power shall include, but is not limited to, the power to sign agreements, by-laws, and other documents necessary to give effect to decisions of Council; and
WHEREAS other municipalities appoint a Deputy Mayor to assist the Mayor in carrying out their powers and duties;
NOW THEREFORE BE IT RESOLVED:
A. THAT effective January 2019, the City Clerk BE REQUESTED to maintain a list of Members of Council interested in chairing meetings of the Committee of the Whole – Community Development, Committee of the Whole – Operations and Administration and the Appointments Committee on a monthly rotational basis, where Members of Council may add or remove themselves from the list at any time; and
B. THAT, in the event that the Member of Council identified to Chair one or more of the meetings identified in Clause A above is no longer available or interested in chairing said meeting(s), by default the Mayor shall serve as Chair and in the event that the Mayor too is unable to Chair through absence or having declared a pecuniary interest on a matter, the Committee shall elect from its membership, a person to Chair for all or part of said meeting(s); and
C. THAT Staff BE REQUESTED to bring back a report to the January 2019 Committee meeting cycle regarding the creation of a Deputy Mayor position for the purposes of assisting the Mayor in carrying out his/her powers and duties and to preside at Regular or Special Meetings of Council when the Mayor is absent or the office is vacant; and
D. THAT the necessary By-law to amend Chapter 15 of the City of Brantford Municipal Code regarding Procedure BE PRESENTED to City Council for adoption.
Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 11
24. Motion to Amend Something Previously Adopted - Item 7 of Committee of the Whole – Operations and Administration Report #2018-09-11 regarding Crossing All Bridges Learning Centre
THAT Item 7 of Committee of the Whole – Operations and Administration Report #2018-09-11 as previously adopted by City Council at its September 18, 2018 meeting BE AMENDED to remove references to “Crossing All Bridges Learning Centre” in the last three paragraphs and replace with “Crossing All Bridges Foundation” to read as follows:
“7. Crossing All Bridges Learning Centre
WHEREAS Crossing All Bridges Learning Centre was established in 2003 and was founded by four local, visionary mothers who wanted their adult children living with developmental disabilities to have opportunities and choices that any other child would have after exiting the public school system; and
WHEREAS Crossing All Bridges Learning Centre is a vital learning centre for a large number of individuals living with developmental disabilities in our community, and continues to grow; and
WHEREAS Crossing All Bridges Learning Centre launched Shredding Barriers, a social enterprise business that provides a safe and secure document shredding services which employs 13 adults living with developmental delays in 2016; and
WHEREAS Crossing All Bridges Learning Centre has always operated in rented facilities until recently acquiring the former St. Bernard‟s School at 65 Sky Acres Drive as the permanent home of Crossing All Bridges and Shredding Barriers to facilitate the expansion and enhancement of the existing programs; and
WHEREAS Crossing All Bridges Foundation has a goal of raising $2.5 million dollars through their “Connections Campaign” to ensure that adults living with developmental disabilities in our community live their lives to the fullest, creating a future with hope and purpose; and
WHEREAS Crossing All Bridges Foundation has requested a contribution of $350,000 over a period of three years (2018 – 2020) from the City of Brantford to help reach their fundraising goal;
Committee of the Whole - Operations and Administration Report #2018-12-11 December 18, 2018 Page 12
NOW THEREFORE BE IT RESOLVED THAT the City of Brantford make a three-year contribution as follows: $150,000 in year 1, $100,000 in year 2 and $100,000 in year 3 from the Community Groups Reserve (RF0569) to Crossing All Bridges Foundation on behalf of the citizens of Brantford.”
Respectfully submitted,
Councillor Weaver, Acting Mayor