SHIRE OF BEVERLEY NOTICE OF MEETING Notice is hereby given that the next Ordinary Meeting of Council will be held in the Council Chambers, 136 Vincent Street Beverley, on Tuesday 23 July 2019. If attending the meeting, please arrive at the Shire Office by 2.55pm to register. *Large attachments to Agenda Items can be found at the end of this document. Program 3.00pm – 5.00pm Ordinary Meeting Stephen Gollan Chief Executive Officer 19 July 2019 DISCLAIMER The recommendations contained in the Agenda are subject to confirmation by Council. The Shire of Beverley warns that anyone who has any application lodged with Council must obtain and should only rely on written confirmation of the outcomes of the application following the Council meeting, and any conditions attaching to the decision made by the Council in respect of the application. No responsibility whatsoever is implied or accepted by the Shire of Beverley for any act, omission or statement or intimation occurring during a Council meeting. 23 July 2019 ORDINARY MEETING AGENDA Ordinary Council Meeting Agenda 23 July 2019 CONTENTS 1. OPENING ........................................................................................................ 3 2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE ........................... 3 2.1 Members Present ............................................................................................. 3 2.2 Staff In Attendance .......................................................................................... 3 2.3 Observers and Visitors ..................................................................................... 3 2.4 Apologies and Approved Leave of Absence .................................................... 3 2.5. Applications for Leave of Absence ................................................................... 3 3. DECLARATIONS OF INTEREST .................................................................... 3 4. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ..... 3 5. PUBLIC QUESTION TIME .............................................................................. 3 6. CONDOLENCES ............................................................................................. 3 7. CONFIRMATION OF MINUTES ...................................................................... 4 7.1 Minutes Of The Ordinary Council Meeting Held 25 June 2019 ........................ 4 7.2 Minutes Of The Corporate Strategy Committee Meeting Held 9 July 2019 ...... 5 8. TECHNICAL SERVICES ................................................................................. 6 9. PLANNING SERVICES ................................................................................... 7 9.1 Development Application: Outbuilding (Shed & Lean-to) – 5 (Lot 249) Hopkins Street ............................................................................................................... 7 9.2 Development Application – Outbuilding (Agricultural & Machinery Storage Shed) – 314 (Lot 17593) Jones Road ............................................................................ 14 10. BUILDING SERVICES & ENVIRONMENTAL HEALTH SERVICES ............ 22 11. FINANCE ....................................................................................................... 23 11.1 Interim Monthly Financial Report ................................................................... 23 11.2 Accounts Paid by Authority ............................................................................ 37 11.3 Material Variances ......................................................................................... 44 11.4 2019/20 Budget – Rates ................................................................................ 45 11.5 Draft 2019/20 Budget ..................................................................................... 50 12. ADMINISTRATION ........................................................................................ 55 12.1 Use of the Common Seal ............................................................................... 55 12.2 WALGA AGM Executive and Member Motions .............................................. 57 12.3 Delegations Register – Annual Review .......................................................... 59 12.4 Chief Executive Officer Performance Appraisal ............................................. 62 12.5 Steering Committee – Avondale Machinery Museum .................................... 63 13. NEW BUSINESS ARISING BY ORDER OF THE MEETING ........................ 65 14. CLOSURE ..................................................................................................... 65 Ordinary Council Meeting Agenda 23 July 2019 1. OPENING The Chairperson to declare the meeting open. 2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE 2.1 Members Present Cr DJ Ridgway Shire President Cr CJ Pepper Deputy President Cr DL Brown Cr DW Davis Cr P Gogol Cr SW Martin Cr TWT Seed Cr LC Shaw Cr DC White 2.2 Staff In Attendance Mr SP Gollan Chief Executive Officer Mr SK Marshall Deputy Chief Executive Officer Mr BS de Beer Manager of Planning and Development Services Mrs A Lewis Executive Assistant 2.3 Observers and Visitors 2.4 Apologies and Approved Leave of Absence 2.5. Applications for Leave of Absence 3. DECLARATIONS OF INTEREST 4. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 5. PUBLIC QUESTION TIME 6. CONDOLENCES The Shire of Beverley flew the flag at half-mast as a mark of respect to: BURSTALL Robyn Michelle 15 July 2019 3 Ordinary Council Meeting Agenda 23 July 2019 7. CONFIRMATION OF MINUTES 7.1 Minutes Of The Ordinary Council Meeting Held 25 June 2019 OFFICER’S RECOMMENDATION That the Minutes of the Ordinary Council Meeting held Tuesday 25 June 2019 be confirmed. 4 Ordinary Council Meeting Agenda 23 July 2019 7.2 Minutes Of The Corporate Strategy Committee Meeting Held 9 July 2019 OFFICER’S RECOMMENDATION That the Minutes of the Corporate Strategy Committee Meeting held Tuesday 9 July 2019 be received. Under separate cover. Please refer to Agenda Items 11.3, 11.4, 11.5, 12.4 and 12.5. 5 Ordinary Council Meeting Agenda 23 July 2019 8. TECHNICAL SERVICES Nil 6 Ordinary Council Meeting Agenda 23 July 2019 9. PLANNING SERVICES 9.1 Development Application: Outbuilding (Shed & Lean-to) – 5 (Lot 249) Hopkins Street SUBMISSION TO: Ordinary Council Meeting 23 July 2019 REPORT DATE: 15 July 2019 APPLICANT: Perth Patios FILE REFERENCE: HOP 66 AUTHOR: B.S. de Beer, Shire Planner ATTACHMENTS: Locality Map, Site Plan and Shed Structure SUMMARY An application has been received to construct a Colorbond Outbuilding (Shed & Lean-to), in extent 90m2 at 5 (Lot 249) Hopkins Street, Beverley. It will be recommended the application be approved. BACKGROUND The subject site is located at 5 (Lot 249) Hopkins Street, is 1,037m2 in extent and zoned Residential R 10/25. It contains an existing dwelling and outbuilding. In terms of the Shire’s Outbuilding Policy, the maximum total area of any outbuilding on the property in this zone is to be 75m2, whereas the proposed construction of the new shed (9m X 10m in extent), will result in an outbuilding of 90m2. As can be seen on the site plan the proposal is to remove an existing outbuilding prior to the new shed being constructed. COMMENT When considering the proposed increased total area of the development proposal beyond the parameters as set by the Outbuilding Policy, Shire planner is of the opinion that the following aspects of the development should be taken into consideration: a) The specific siting of the Outbuilding on the property; b) The general character of the immediate area; c) The size of the subject property. It is the opinion that the proposed siting of the Outbuilding at the subject property is such that it will not have any negative impact on the amenity of the surrounding area. The existing landscaping and the location of the house on the subject property will effectively screen the development so as to mitigate any negative impact that the proposed development might have. It is considered that the proposed development will be in pace with the character of the area. It is also considered a better planning outcome to have sufficient under-roof storage available on a property as opposed to storage of items outside which could potentially negatively affect the amenity of an area. Given the above site specific considerations and the size of the property it is not anticipated that the granting of Planning Approval for this application will create an undesirable precedent. 7 Ordinary Council Meeting Agenda 23 July 2019 The proposal complies with other aspects of the outbuilding policy. CONSULTATION No consultation was deemed required. STATUTORY ENVIRONMENT The application may be approved under the Shire of Beverley’s Local Planning Scheme No. 3. FINANCIAL IMPLICATIONS There are no financial implications relative to this application. STRATEGIC IMPLICATIONS There are no strategic implications relative to this application. POLICY IMPLICATIONS There are no policy implications relative to this application. VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council resolve to grant planning approval for an Outbuilding (Shed & Lean-to) at 5 (Lot 249) Hopkins Street, Beverley, subject to the following conditions and advice notes: Conditions: 1. Development shall be carried out only in accordance with the terms of the application as approved herein and any approved plan, prepared by the applicant and endorsed by Council’s Shire Planner. 2. The outbuilding shall not be used for human habitation,