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Self-Employment Assistance Program (SEAP) Provider Instructions

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Self-Employment Assistance Program (SEAP) Provider Instructions Self-Employment Assistance Program (SEAP) Provider Instructions November 7, 2017 Prepared by the Employment Connections Division What is the Self-Employment Assistance Program? In 2007, the State Legislature authorized the Self-Employment Assistance Program (SEAP) to help unemployed individuals who are likely to run out of unemployment benefits before they find work and to create new businesses and job opportunities. SEAP allows people to collect benefits while they train to start and operate their own business. On June 7, 2012 the State Legislature modified SEAP law requiring the Employment Security Department (ESD) to inform all individuals eligible under RCW 50.20.010 of the availability of self- employment assistance and entrepreneurial training program and of the training provision of RCW 50.20.43 which may allow an individual to pursue Commissioner Approved Training (CAT). To be eligible for SEAP, a person must: 1. Be eligible to collect regular unemployment benefits. 2. Be identified as “likely to exhaust” under the ESD worker-profiling system or be eligible for CAT. 3. Be enrolled in a self-employment assistance program that is approved by the department. 4. Make satisfactory progress in the approved program. Like CAT and Training Benefits, SEAP does not pay for books, tuition or school-related fees. It simply pays the regular unemployment-benefit amount each week while the participants are satisfactorily progressing in their approved program. However, enrollment in a self-employment assistance program does not entitle the participant to any benefit payments he or she would otherwise to be entitled to, had he or she not enrolled in the program. What are the eligibility requirements for SEAP providers? To be SEAP approved, a self-employment assistance program must include: 1. Entrepreneurial training – structured curriculum related to starting a business 2. Business counseling – scheduled one-on-one business counseling sessions 3. Technical assistance – necessary technical assistance related to starting a business (e.g. assistance with market research, developing a business plan, access capital, etc.) 4. Other activities – required program activities related to setting up a business and becoming self- employed 5. This information is also available online at https://esd.wa.gov/jobs-and-training/self- employment- assistance-program To be a SEAP approved provider, you must: 1. Submit a “Provider Application” form. (Appendix A). 2. Sign a “SEAP Provider Applicant Certification” form. (Appendix B) 3. Submit an application package and provide a detailed description of: a. Your training class/curriculum. b. Your entrepreneurial training – how it is structured. c. Your business counseling – how you conduct counseling with your students d. If you are providing online training, you must describe in detail how the program provides one- on-one counseling. e. The kind of technical assistance you will be providing to your students. f. Your website, brochures, training materials used, and other marketing tools regarding SEAP in your organization. g. Your policy regarding participant tuition refunds SEAP Approved Provider Instructions 1 Revised 11/8/2017 4. If you are providing online training, describe how your program tracking system has the capacity to record classes and post the contents online for students to access at their convenience. The system must allow the instructor to monitor when the students access the courses, review the students’ homework submitted electronically and otherwise interact with the students. 5. Be aware that if you are a provider offering a vocational training program to the general public with a program length of more than 24 hours, for a fee, you may need to obtain a “Private Vocational School License” to comply with the State’s Private Vocational School Act. To find out more, view the Workforce Training and Education Coordinating Board website at http://www.wtb.wa.gov/pcs_startingaschool.asp 6. Your program must provide equal opportunity/nondiscrimination for participants on the basis of race, color, religion, sex, national origin, age, disability, citizenship status as a lawfully admitted immigrant authorized to work in the United States, marital status, sexual orientation or gender identity, honorably discharged veteran or military status, and use of a guide dog or service animal by a person with a disability. What are my roles and responsibilities as a SEAP-approved provider? Failure to comply with the roles and responsibilities specified below will result in the removal of the training program from our approved-providers list. - You must keep your program information current by emailing [email protected] immediately if you have any changes to the following: • Main contact person - the person or persons authorized to manage the program, who applies to be a provider, verifies and signs the SEAP participant’s application and progress reports); • Name and contact information of “authorized signer(s)”. The names of the “authorized signer(s)” will be listed on the ESD SEAP website. Any SEAP student applications submitted by an “unauthorized signer” will not be approved by the Training Benefit Unit. • If you make changes to the program, and no longer offer any or all of the required elements under law to be an eligible SEAP provider and • Notify the Training Benefits Unit at [email protected] when an individual completes, changes the training plan, is terminated or withdraws from the program. - Verify that the information about your program on the participant’s application is accurate and current. If needed, help the participant complete the application form. - Ensure that the applicant has the skills, ability, aptitude and resources to successfully complete the program. - As long as the participant is in your program, we mail them a Progress Report (Appendix E) every six weeks. You must review the Progress Report and verify the sections completed by the participant. You are responsible for completing Section 2 (Page 2) – Program Provider Certification of the application, (Appendix D). If there is a change in status between reports, you must immediately notify ESD by emailing the Training Benefits Unit at [email protected]. - If it is determined that an extension of the program dates are needed, follow the directions below in this document under, “How do I extend the program end date for a SEAP participant?” - Be able to provide participant data information by tracking the names, customer identification numbers or Social Security numbers of SEAP participants, types of businesses the participants intend to pursue, and whether participants complete or drop-out of the program. We also strongly encourage you to track the total number of participants hired in other jobs after the program, and/or how many start their own business. SEAP Approved Provider Instructions 2 Revised 11/8/2017 - Effectively deliver advertised program content to participants, including prompt communication with the participant and SEAP-required one-on-one business counseling and technical assistance as needed/requested by participants. Frequently Asked Questions How will eligible SEAP participants know about my program? We mail a letter to claimants profiled as likely to exhaust benefits who are identified as potentially eligible to participate in SEAP. The letter directs claimants to SEAP-approved providers, which are listed on Employment Security Department’s public website. We also notify our unemployment insurance claimants about the program in the Handbook for Unemployed Workers. Please include information about SEAP in your marketing tools, such as brochures/flyers, website posting, etc. What do I need to do to enroll SEAP-eligible people into my program? First, confirm that prospective enrollees are eligible to participate in SEAP. They may have received a letter from ESD notifying them of their eligibility to pursue the program (Appendix C). If they do not have the letter but believe they are eligible for SEAP, advise them to call the Training Benefit Unit at 877-600-7701 to inquire about eligibility. Once the participant has completed the application, and you and the potential participant have come to an agreement on participation, verify the accuracy of information about your program and complete the section at the end of the participant’s SEAP application. In addition to signing and confirming accuracy, you are agreeing to review, verify and complete the Progress Report we mail every six weeks to participants (Appendix E). As a provider, ensure that participants are on track to finish the approved training within timeframes set in the approved training plan. Make sure your program and contact information are included in Section 1 of the Application for Self-Employment Assistance Program (Appendix D) and match the information on our SEAP website listing for your program. What is the student application process? Students must: 1. Download and complete the Self-Employment Assistance Program (SEAP) Application or pick one up at a local WorkSource office. 2. Contact an approved provider to enroll in a training program. If they’ve received a letter telling them about SEAP, they may bring it with them when they visit the provider. 3. Have the approved provider complete and sign the Program Provider Certification section on the application. 4. Submit the completed application by email to [email protected], or mail it to: Employment Security Department Attn: Training Benefits/SEAP Unit P.O. Box 9046 Olympia, WA 98507-9046 What
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