Print Service Administration 10.5

Mac OS X Server Print Service Administration For Version 10.5 Leopard K Apple Inc. © 2007 Apple Inc. All rights reserved. The owner or authorized user of a valid copy of Mac OS X Server software may reproduce this publication for the purpose of learning to use such software. No part of this publication may be reproduced or transmitted for commercial purposes, such as selling copies of this publication or for providing paid-for support services. Every effort has been made to ensure that the information in this manual is accurate. Apple Inc. is not responsible for printing or clerical errors. Apple 1 Infinite Loop Cupertino CA 95014-2084 www.apple.com The Apple logo is a trademark of Apple Inc., registered in the U.S. and other countries. Use of the “keyboard” Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Apple, the Apple logo, AppleTalk, Mac, Macintosh, QuickTime, Xgrid, and Xserve are trademarks of Apple Inc., registered in the U.S. and other countries. Finder is a trademark of Apple Inc. Adobe and PostScript are trademarks of Adobe Systems Incorporated. UNIX is a registered trademark of The Open Group. Other company and product names mentioned herein are trademarks of their respective companies. Mention of third-party products is for informational purposes only and constitutes neither an endorsement nor a recommendation. Apple assumes no responsibility with regard to the performance or use of these products. 019-0943/2007-09-01 1 Contents Preface 7 About This Guide 7 What’s in This Guide 8 Using This Guide 8 Using Onscreen Help 8 Mac OS X Server Administration Guides 10 Viewing PDF Guides on Screen 10 Printing PDF Guides 10 Getting Documentation Updates 11 Getting Additional Information Chapter 1 13 Understanding Print Service 14 Overview of Network Printing 14 Without Print Service 16 With Print Service 17 Supported Printers 18 Supported Clients 19 Workload Distribution Using Printer Pools 19 Things to Consider When Creating a Printer Pool 19 Multiple Network Interface Support 20 Security Considerations 20 Tools for Managing Print Service 20 Server Admin 21 Workgroup Manager 21 Command-Line Tools Chapter 2 23 Setting Up Print Service 23 Setup Overview 24 Planning for Print Service 24 Print Service Performance 24 Print Service Limitations 24 Print Service Security 25 Turning Print Service On 25 Securing Print Service 3 25 Configuring Service Access Control 26 Configuring Kerberos 26 Setting Up Print Service 27 Configuring Print Queues 28 Configuring Print Settings 29 Starting Print Service 29 Advertising an LPR Queue Using Bonjour 29 Listing an LPR Queue in Open Directory 30 Creating a Printer Pool 31 Setting Print Quotas 32 Specifying User Print Quotas 32 Enforcing Print Quotas for a Queue 33 Restarting a User’s Print Quota Chapter 3 35 Setting Up Printing for Clients 35 About PPD Files 35 Viewing PPD Files 36 Mac OS X Clients 36 Adding an IPP Print Queue 36 Adding an AppleTalk Print Queue 36 Adding an LPR Print Queue 37 Troubleshooting 37 Mac OS 8 and Mac OS 9 Clients 38 Adding an AppleTalk Print Queue 38 Adding an LPR Print Queue 38 Troubleshooting 39 Windows Clients 39 Adding a Print Queue 39 Viewing the Server NetBIOS Name 40 Viewing the Print Queue Name 40 Troubleshooting 40 UNIX Clients Chapter 4 41 Managing Print Service 41 Managing the Service 41 Checking the Status of Print Service 42 Turning Off Print Service 42 Enabling and Disabling Cover Sheets for Print Jobs 43 Managing Print Queues 43 Creating a Print Queue 44 Viewing Print Queue Status 44 Pausing a Print Queue 45 Resuming a Print Queue 4 Contents 45 Changing Print Queue Settings 46 Renaming a Print Queue 46 Changing the Default LPR Print Queue 47 Deleting a Print Queue 47 Setting Up a Print Queue for Windows (SMB) Access 48 Managing Print Jobs 48 Monitoring a Print Job 49 Pausing a Print Job 49 Resuming a Print Job 50 Removing a Print Job 50 Managing Print Quotas 50 Suspending Quotas for a Print Queue 51 Managing Print Logs 51 Viewing Print Service and Queue Logs 51 Archiving Print Service Logs Chapter 5 53 Solving Problems 53 If Print Service Doesn’t Start 53 If a User Can’t Add a Print Queue 54 If a User Can’t Print 54 If Jobs in a Print Queue Don’t Print 54 If a Print Queue Becomes Unavailable 54 If Windows Users Can’t Print Glossary 55 Index 63 Contents 5 6 Contents About This Guide Preface This guide describes the print service you can set up using Mac OS X Server. It also explains how to configure printing on Mac OS X client computers. Mac OS X Server enables you to configure print service to access a printer on the network or on its USB port, and share it as a queue or class (printer pool) to client computers. Print service relies on Common Unix Printing System (CUPS) for spooling, queue and job control, security, and error feedback. Print service provides sharing of print queues over Internet Printing Protocol (IPP) and Line Printer Remote (LPR) via CUPS, SMB via Samba 3.0, and AppleTalk. Print service lets clients of Mac OS X Server print documents in a flexible, managed printing environment over a network. You can assign your client users specific printers for their printing tasks and manage access to other printers through authentication or user quotas. You can also manage printer use more effectively by balancing the load across a pool of printers handling the same queue. What’s in This Guide This guide includes the following chapters: Â Chapter 1, “Understanding Print Service,” explains printing concepts and terms. Â Chapter 2, “Setting Up Print Service,” includes everything you need to set up and configure print service. Â Chapter 3, “Setting Up Printing for Clients,” provides information about configuring client computers to print. Â Chapter 4, “Managing Print Service,” provides step-by-step information for ongoing print server maintenance, administration, and monitoring. Â Chapter 5, “Solving Problems,” describes common problems and provides information on what to do if you encounter problems while printing. In addition, the Glossary provides brief definitions of terms used in this guide. 7 Note: Because Apple periodically releases new versions and updates to its software, images shown in this book may be different from what you see on your screen. Using This Guide The following list contains suggestions for using this guide: Â Read the guide in its entirety. Subsequent sections might build on information and recommendations discussed in prior sections. Â The instructions in this guide should always be tested in a nonoperational environment before deployment. This nonoperational environment should simulate, as much as possible, the environment where the computer will be deployed. Using Onscreen Help You can get task instructions onscreen in Help Viewer while you’re managing Leopard Server. You can view help on a server or an administrator computer. (An administrator computer is a Mac OS X computer with Leopard Server administration software installed on it.) To get help for an advanced configuration of Leopard Server: m Open Server Admin or Workgroup Manager and then: Â Use the Help menu to search for a task you want to perform. Â Choose Help > Server Admin Help or Help > Workgroup Manager Help to browse and search the help topics. The onscreen help contains instructions taken from Server Administration and other advanced administration guides described in “Mac OS X Server Administration Guides,” next. To see the most recent server help topics: m Make sure the server or administrator computer is connected to the Internet while you’re getting help. Help Viewer automatically retrieves and caches the most recent server help topics from the Internet. When not connected to the Internet, Help Viewer displays cached help topics. Mac OS X Server Administration Guides Getting Started covers installation and setup for standard and workgroup configurations of Mac OS X Server. For advanced configurations, Server Administration covers planning, installation, setup, and general server administration. A suite of additional guides, listed below, covers advanced planning, setup, and management of individual services. You can get these guides in PDF format from the Mac OS X Server documentation website: 8 Preface About This Guide www.apple.com/server/documentation. This guide... tells you how to: Getting Started and Install Mac OS X Server and set it up for the first time. Installation & Setup Worksheet Command-Line Administration Install, set up, and manage Mac OS X Server using UNIX command- line tools and configuration files. File Services Administration Share selected server volumes or folders among server clients using the AFP, NFS, FTP, and SMB protocols. iCal Service Administration Set up and manage iCal shared calendar service. iChat Service Administration Set up and manage iChat instant messaging service. Mac OS X Security Configuration Make Mac OS X computers (clients) more secure, as required by enterprise and government customers. Mac OS X Server Security Make Mac OS X Server and the computer it’s installed on more Configuration secure, as required by enterprise and government customers. Mail Service Administration Set up and manage IMAP, POP, and SMTP mail services on the server. Network Services Administration Set up, configure, and administer DHCP, DNS, VPN, NTP, IP firewall, NAT, and RADIUS services on the server. Open Directory Administration Set up and manage directory and authentication services, and configure clients to access directory services. Podcast Producer Administration Set up and manage Podcast Producer service to record, process, and distribute podcasts. Print Service Administration Host shared printers and manage their associated queues and print jobs.

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