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Girl Scouts of Greater Atlanta Volunteer Essentials 2018-2019

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Girl Scouts of Greater Atlanta Volunteer Essentials 2018-2019 Volunteer Essentials 2018/2019 1 Girl Scouts of Greater Atlanta, Inc. www.girlscoutsatl.org 1-800-771-1139 770-702-9100 Emergency Procedures/Contacts 770-702-9100 during normal business hours (Mon-Fri, 9 am-5 pm) 1-888-644-0511 after hours Volunteer Service Centers Mableton 5601 North Allen Road, Mableton, GA 30126 Badge and Sash Stores Mableton 5601 North Allen Road Mableton, GA 30126 800- 771-1139 Sandy Springs 7878 Roswell Road, Suite K Sandy Springs, GA 30350 770-702-9699 Tucker Inside the Tucker Recreation Center, Room 5 4898 LaVista Road Tucker, GA 30084 770-702-9799 2 Contents What Girl Scouting Does for Girls 82 Quick Reference Guide Fun with Purpose 83 My Personal Support Team 5 Girl Scout Participation with Other Scout Organizations 85 There’s a Department for That 8 The National Program Portfolio 89 We Are Girl Scouts 11 National Leadership Journeys 89 Who Can Join Girl Scouts—and How? 17 The Girl’s Guide to Girl Scouting and National Proficiency Badges 92 Adding New Girls to Your Troop 18 Emblems and Patches. 93 Girl Scouts’ Organizational Structure 20 Girl Scout Bronze, Silver, and Gold Awards 94 Annual Fund 25 Other Initiatives and Opportunities 95 Getting Started with the National Leadership Program 28 Girl Scout Traditions and Celebrations 95 Planning in a Girl-Led Environment 29 Girl Scout Calendar 96 Meeting with Girls for the First Time 30 Time-Honored Ceremonies 96 Using Safety Activity Checkpoints 31 Signs, Songs, Handshake, and More! 98 Understanding How Many Volunteers You Need 33 Uniforms 99 Following the Girl Scouts Safety Guidelines 34 Chapter 1: Sharing Your Unique Gifts Chapter 4: Engaging Girls at All Grade Levels Understanding Your Role as a Girl Scout Volunteer 38 Arranging a Time and Space for Girl-Led Meetings. 108 Your Responsibilities 39 Understanding Healthy Development in Girls 100 Your Volunteer Support Team 41 Creating a Safe Space for Girls 115 Taking Advantage of Learning Opportunities 42 Recognizing and Supporting Each Girl 116 Knowing How Much You’re Appreciated 42 Promoting Fairness 116 Chapter 2: Policies and Procedures 45 Building Trust 116 Chapter 3: Girl Scouting as a National Managing Conflict 117 Experience 3 Inspiring Open Communication 117 Understanding the Girl Scout Cookie Program 174 Working with Parents and Guardians 122 Creating an Atmosphere of Acceptance and Inclusion 127 Chapter 7: Trips, Travel and Events Travel Chapter 5: Safety-Wise Volunteers Traveling with Girls 190 Knowing Your Responsibilities as a Volunteer 130 Planning Trips with Girls 194 Responsibilities of Parents and Guardians 133 Hosting a Girl Led Beyond the Troop Event 205 Responsibilities of the Girls 134 Knowing How Many Volunteers You Need 134 Transporting Girls 136 Chapter 8: Camping: Taking Leadership to the Outdoors Checklist for Drivers 138 Sleepaway Camp 209 Approaching Activities 144 Day Camp 210 Health Histories 145 Outdoor Program Events 211 Girl Scout Activity Insurance. 146 Overnight Troop/Group Camping 213 Experts 146 Campsite 411 218 Providing Emergency Care 147 Minimum Impact and Leave No Trace 221 First-Aid/CPR 148 Chapter 9 Troop Volunteers Procedure for Accidents 153 Forming a Troop Committee 223 Product Sales Program Safety 155 Computer Online Safety 159 Holding Troop Meetings 224 Letting Girls Lead. 226 Chapter 6: Managing Group Finances Looking at a Sample Troop Year 228 Establishing an Account 162 Appendix Procedures for Managing Troop Accounts 164 Glossary 231 Collaborating with Sponsors and Other 172 Organizations 4 Quick Reference Guide Welcome to the great adventure that is Girl Scouting! Thanks to volunteers and mentors like you, generations of girls have learned to be leaders in their own lives and in the world. We know you’re busy and need to be efficient with your time. For that reason, this Quick Reference Guide to Volunteer Essentials is designed to give you just what you need to know now as you plan your first troop meeting. The rest of Volunteer Essentials is a reference for you to use as needed. When you have a question, simply look up the topic in the Table of Contents, and you’ll find your answer. Think of Volunteer Essentials as your encyclopedia to Girl Scout volunteering: it’s here when you need it, but there’s no need to read it all today. Ready to get started? Let’s go! My Personal Support Team Along your adventure in Girl Scouting, you will come into contact with many people who can lend a hand. When you have questions or concerns about training, policies and procedures or event planning, your Service Unit Team is there to help and point you in the right direction. Your Service Unit Co-Director conducts your monthly service unit meetings and is your link to the other troops in your area. She can give you information on getting your troop started, fundraising, events and other important information. Please fill out the following and keep it updated. My Service Unit Name is S ervice Unit (SU) My Troop Number is My Service Unit Co- Director (SUD) is E-mail phone # 5 My Service Unit Meeting Schedule Date Time Location My Service Unit Product Program Chair E-mail phone # My Service Unit Product Program Chair E-mail phone # My Service Unit Annual Fund Chair E-mail phone # My Troop Consultant E-mail phone # 6 Troop Trainer and Leader Coach E-mail phone # My Area Executive E-mail _____________________________________________________________________________ 7 There’s A Department For That! DEPARTMENT SUPPORT OTHER INFORMATION Providing support and Hours of Operation* answers for all general questions that arrive at Monday – Friday--------9am – 5pm GSGATL by phone or email. Saturday----------------10am-4pm Customer Care - Call Center *Note that these are longer in peak months (Jan-Apr [email protected] and Aug-Oct 9-8 pm) and are subject to change. 770-702-9100 Providing in-person support Specific Responsibilities: for adults who work directly with other adult leaders so Girl & Adult Retention that each Service Unit Support the team in carrying out provides quality experiences the Service Unit annual plan Provide quality Volunteer Providing support to Service Recognition and Appreciation Area Executive Unit Teams in recruiting events more girls, volunteers and Assist in developing a strong community partners to Girl Service Unit Team Scouts! Supporting and working with Specific Responsibilities: Troop Development Coordinators Recruit new girls and adults School Provide community presence and Service Unit Directors engagement Provide recruitment materials Secure troop meeting sites Providing programmatic Specific Responsibilities: support to adults who work Girl Experience (Girl Program directly with girls and to girls Host council-wide girl program events Specialist, STEM Specialist, Juliette through council events so Provide program and girl resources Coordinator) that they experience the Provide support to girls earning high benefits of the GSLE. awards Create community Program Partners [email protected] 8 Providing potential Girl Specific Responsibilities: Scouts and volunteers with the opportunities to become Assist with the completion of involved in ways that are membership (new/renewal) convenient for them! Help volunteers and girls find the right role and troop Membership Development Oversee volunteer background Specialist (MDS) checks Supporting and working with Troop Bank Accounts [email protected] Troop Development Coordinators Assessment, design, Specific Responsibilities development of online and in person training programs Assure Training is accessible, for adult volunteers. current, using different modes Oversee and provide the council Support and administration training program for First Aid, of Learning and Resource Program Aid, Safe Sitter, Globe Center where volunteers Trotting, and Outdoor Training as can sign up for classes or well as enrichment classes Training take online learning while Service Unit training programs, earning certificates and particularly that training provided [email protected] badges. by the Troop Trainer and Leader Coach Supporting and working with: Troop Trainer and Leader Coaches Specific Responsibilities Fund Development Providing support and Ensuring all donations are training for service unit correctly credited and [email protected] teams to increase annual acknowledged to families, troops, fund donations made by and Service Units. parents, troops, and Service Providing information to troops and service units planning on 9 Units. approved events to support Annual Fund Support for annual fund programs; Man Enough to be a Girl Scout, Adopt a Horse, Pave the Way, Matching Gifts & Volunteer Service Grants Supporting and working with: Annual Fund Chairs Service Unit Directors Girl Scouts of Greater Atlanta, Inc. 5601 North Allen Road · Mableton, GA 30126 ·1-800-771-1139 · www.gsgatl.org 10 We Are Girl Scouts Welcome to the great adventure of Girl Scouting! Thanks to volunteers like you, generations of girls have learned to be leaders in their own lives and in the world. Girl Scouts was founded in 1912 by trailblazer Juliette Gordon Low, the original G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader)™ powerhouse. We are the largest leadership development organization for girls in the world and a member of the World Association of Girl Guides and Girl Scouts, a sisterhood of close to 10 million girls and adults in 150 countries. Our Mission and Vision Girl Scouts builds girls of courage, confidence, and character, who make the world a better place. We are the premier leadership development organization for girls, and experts on their growth and development. Girl Scout Promise On my honor, I will try: To serve God* and my country, To help people at all times, And to live by the Girl Scout Law. *Girl Scouts of the USA makes no attempt to define or interpret the word “God” in the Girl Scout Promise. It looks to individual members to establish for themselves the nature of their spiritual beliefs. When making the Girl Scout Promise, individuals may substitute wording appropriate to their own spiritual beliefs for the word “God.” Note: This disclaimer appears in the National Leadership Journey adult guides, but not in the girls’ books.
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