ALAN FRANKS MANAGING DIRECTOR
Town Hall, Nuneaton, Warwickshire, CV11 5AA
Our Ref: PJM Telephone: (024) 7637 6376 Fax: (024) 76376574 Your Ref: Typetalk Registered Date: 19th June, 2012 DX: Nuneaton 16458
e-mail: [email protected] If calling please ask for: Pam Matthews Direct Dialling: (024) 7637 66204
Dear Sir/Madam,
A meeting of the CABINET will be held in Committee Room A, Town Hall, Nuneaton on Wednesday, 27th June, 2012, at 6.00 p.m.
The Press are invited to attend at 5.45 p.m. to ask questions about any item on the Agenda.
Public Consultation will commence at 6.00 p.m.
Yours faithfully,
ALAN FRANKS
Managing Director
To: Members of Cabinet
Councillor D. Harvey (Finance and Civic Affairs (Leader)) Councillor A.A. Lloyd (Housing (Deputy Leader)) Councillor D. Aldington (Planning and Development) Councillor J.A. Jackson (Central Services) Councillor I.K. Lloyd (Arts and Leisure) Councillor N.J.P. Phillips (Heath and Environment)
Cabinet 27 June 2012 1 AGENDA
PART I
PUBLIC BUSINESS
1. EVACUATION PROCEDURE
A fire drill is not expected, so if the alarm sounds please evacuate the building quickly and calmly. Please use the stairs and do not use the lifts. Once out of the building, please gather outside the Yorkshire Bank on the opposite side of the road.
Exit by the door by which you entered the room or by the fire exits which are clearly indicated by the standard green fire exit signs.
If you need any assistance in evacuating the building, please make yourself known to a member of staff.
Please also make sure all your mobile phones are turned off or set to silent.
2. APOLOGIES - To receive apologies for absence from the meeting.
3. MINUTES - To confirm the minutes of the meeting held on 30th May, 2012. (attached). (Page 5)
4. DECLARATIONS OF INTEREST - To receive declarations of personal/ prejudicial interests in accordance with the Members' Code of Conduct.
Note: Following the adoption of the new Code of Conduct, members are reminded that they should declare the existence and nature of their personal interests at the commencement of the relevant item (or as soon as the interest becomes apparent). If that interest is a prejudicial interest the member must withdraw from the room unless dispensation has been given by the Standards Committee.
5. PUBLIC CONSULTATION - Members of the public will be given the opportunity to speak on specific agenda items if notice has been received.
6. LOCALISATION OF COUNCIL TAX SUPPORT - report of the Director - Finance and Procurement attached. (Page 9)
7. WARWICKSHIRE COUNTY COUNCIL PARTNERSHIP LANDSCAPE - CONSULTATION - report of the Director - Housing and Communities atached. (Page 22)
8. A5 STRATEGY - report of the Director - Regeneration and Public Protection attached. (Page 56)
Cabinet 27 June 2012 2 9. POLICY - EVENTS IN PARKS, OPEN SPACES AND TOWN CENTRES - report of the Director - Governance and Recreation attached. (Page 128)
10. CRIME AND DISORDER PLAN 2012 - 2013 - report of the Communities Manager - Housing and Communities attached. (Page 158)
11. CORPORATE IDENTITY STANDARDS - report of the Director - Governance and Recreation attached. (Page 185)
12. GENERAL FUND HOUSING REVENUE ACCOUNT AND CAPITAL OUTTURN 2011/12 - report of the Director - Finance and Procurement attached. (Page 205)
13. APPOINTMENTS TO OUTSIDE BODIES FOR 2012/2013 (Page 222):-
Annual Council at its meeting on the 16th May, 2012 referred this report to Cabinet to enable the lists to be updated.
Cabinet are now asked to consider the following:
(a) Appointments by office where no decisions are required with the exception of the following which is a new addition to the list and, therefore, a decision is required: PATROL (Parking and Traffic Regulations Outside of London) Joint Committee Services ;
(b) Appointments where decisions are required; and
(c) Appointments for which the terms of office have not yet expired and, therefore, no appointments need to be made.
14. ARRANGEMENTS FOR WARWICKSHIRE POLICE AND CRIME PANELS -
At its meeting on the 18th June, the Economic and Corporate Overview and Scrutiny Panel considered a report on the above and their comments are to follow.
15. ANY OTHER ITEMS which in the opinion of the Chair of the meeting should be considered as a matter of urgency because of special circumstances (which must be specified).
Cabinet 27 June 2012 3 CORPORATE PLAN AIMS AND PRIORITIES
Aim 1 - To improve the quality of life and social justice for residents so it is much closer to that enjoyed by the rest of Warwickshire.
Priority 1 - To provide a choice of housing to meet the needs of the residents of the Borough.
Priority 2 - To create a healthy, diverse and robust economy which provides employment opportunities for local people.
Priority 3 - To work in partnership to improve health and reduce health inequalities for residents in the Borough.
Priority 4 - To develop a confident, cohesive and diverse community.
Aim 2 - To work in partnership to reduce the level of crime and disorder so that the community is and feels safer.
Priority 1 - Dealing with anti-social behaviour by working in partnership and provide diversionary activities to engage with youngsters.
Priority 2 - Environmental improvements and support for selective CCTV to reduce fear of crime.
Priority 3 - Use of the Council's enforcement powers to support community safety initiatives.
Aim 3 - To provide a pleasant environment for those living, working and visiting the Borough.
Priority 1 - To create a greener and cleaner environment.
Priority 2 - To lead in environmental issues addressing climate change and protection of the environment.
Aim 4 - To provide quality services which represent value for money.
Priority 1 - To continue to improve the performance and quality of key services.
Priority 2 - To improve access arrangements for all Council services and the way that those who use them are treated.
Priority 3 - To use value for money procedures to test the way all services are delivered.
Cabinet 27 June 2012 4 - 12 -
NUNEATON AND BEDWORTH BOROUGH COUNCIL
CABINET 30th May, 2012
A meeting of the Cabinet was held at the Town Hall, Nuneaton, on Wednesday, 30th May, 2012.
Present
Councillor D. Harvey (Finance and Civic Affairs) (Leader) Councillor A.A. Lloyd (Housing (Deputy Leader)) Councillor D. Aldington (Planning and Development) Councillor J.A. Jackson (Central Services) Councillor I.K. Lloyd (Arts and Leisure) Councillor N.J.P. Phillips (Health and Environment)
18. Courtesies
Councillor D. Harvey, Leader, welcomed Councillor N.J.P. Phillips back as a Member of Cabinet.
19. Minutes
RESOLVED that the minutes of the meeting held on 18th April, 2012 be approved, subject to both Minute 514 and Minute 515 being amended to include Mr. K. Kondakor as a speaker.
20. Declarations of Interests
Councillor J.A. Jackson declared a personal interest in any relevant item by reason of her husband’s employment with Nuneaton and Bedworth Borough Council and the Nuneaton and Bedworth Leisure Trust and by reason of her being a Member of Warwickshire County Council.
Councillor A.A. Lloyd declared a personal interest in any relevant item by reason of him being on the Board of George Eliot NHS Trust.
21. Procurement of Gas and Electricity
The report of the Director - Finance and Procurement and the Director - Governance and Recreation seeking approval for the Borough Council to enter into a service agreement with the Eastern Shires Purchasing Organisation (ESPO) to appoint ESPO as agents for the procurement of gas until March, 2016 and for the procurement of electricity until October 2012
Cabinet 27 June 2012 5 - 13 -
RESOLVED that
(a) the Borough Council enter into a service agreement with the Eastern Shires Purchasing Organisation (ESPO) as agents for the procurement of gas up until March, 2016 for the procurement of electricity until October, 2016;
(b) thanks be expressed to the Director - Assets and Street Services and his staff for all their hard work on this project.
This item is not subject to call-in because of the need for the Borough Council to enter into the proposed service level agreement with ESPO by 31st March, 2012.
22. Community Energy Savings Programme - Loans
The report of the Director - Housing and Communities seeking approval to utilise £300,000 Section 106 monies to fund a loan initiative to support the Community Energy Savings Programme (CESP) in association with E-ON was considered.
RESOLVED that approval be given to utilise £300,000 Section 106 funds to support the Community Energy Savings Programme initiative, in the form of interest free, low cost loans to housholds in the private sector.
23. Nuneaton and Bedworth Borough Council Big Survey 2011-12
The report of the Management Team on the results of the Council’s Big Survey 2011-2012 was considered.
RESOLVED that:
(a) the results identified in the survey be noted;
(b) the improvement areas identified and actions to address them be endorsed; and
(c) the instigation of an annual Big Survey be approved, with details to be agreed.
Cabinet 27 June 2012 6 - 14 -
24. Acceptance of Delegation to the Executive of Nuneaton and Bedworth Borough Council of the Power to remove Unauthorised Signs, etc. from the Highway
The report of the Director - Governance and Recreation and the Director - Regeneration and Public Protection seeking agreement to accept delegation by Warwickshire County Council of the power to remove unauthorised signs, etc. from the highway was considered.
RESOLVED that
(a) the power under Section 132(2) of the Highways Act 1980 delegated to the Executive of Nuneaton and Bedworth Borough Council by Warwickshire County Council be accepted and that power be delegated to the Director - Regeneration and Public Protection, the Director - Assets and Street Services and the Director - Governance and Recreation and the Director - Housing and Communities; and
(b) it be recommended to Council that the Constitution be amended accordingly.
Councillor J.A. Jackson declared a prejudicial interest in this report by virtue of its impact upon her husband’s employment within the street cleansing team and left the room during consideration of the item.
25. Strategic Performance Report (Data at end of March, 2012)
The Strategic Performance report, commentary and performance status criteria as at the end of December, 20122 was considered.
RESOLVED that the Strategic report, commentary and performance status be noted, subject to actions being undertaken in respect of the Internet and Absence Management which are marked as red on the report.
26. Exclusion of the Press and Public
RECOMMENDED that under section 100A(4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the following items, it being likely that there would be disclosure of exempt information of the description specified in paragraphs 3 and 5 of Part I of Schedule 12A to the Act.
Cabinet 27 June 2012 7 - 15 -
27. West Midlands Council Admission Agreement
The report of the Director - Governance and Recreation updating Cabinet on the valuation of the West Midlands Councils’ pension liabilities and to commit the Council to meet its obligations for its share of the pensions shortfall was considered.
RESOLVED that:
(a) following the final valuation of the West Midlands Councils’ pension liabilities and to commit the Council to meet its obligation for its share of the pensions shortfall; and
(b) the Council enter into the agreement with all other West Midlands Councils to discharge its liability by 25 equal instalments.
28. 22 Queens Road, Nuneaton
The report of the Director - Regeneration and Public Protection regarding the re-letting of 22 Queens Road, Nuneaton was considered.
RESOLVED that:
(a) Poundland Limited’s withdrawal be noted; and
(b) the Head of Estates and Town Centres be given delegated authority to conclude the re-letting of 22 Queens Road, Nuneaton on the terms outlined in the report.
______Chair
PUBLICATION DATE - 8th June, 2012
DECISIONS COME INTO FORCE - 18th June, 2012
Cabinet 27 June 2012 8
Agenda item: 6
CABINET
Report Summary Sheet
Date: 27th June 2012
Subject: Localisation of Council Tax Support
Portfolio: Finance and Civic Affairs (Councillor D. Harvey)
Director – Finance and Procurement From:
This report informs Cabinet of the requirements to Summary: design and implement a local Council Tax Support scheme from April 2013
To note the requirement for each local authority to Recommendations: design, consult on and publish a local Council Tax Support scheme by 31st January 2013.
To approve broad principles for the design of the Local Council Tax Support scheme to take effect from 1st April 2013
To give delegated authority to the Director – Finance and Procurement, in consultation with the Leader, to consult with Warwickshire County Council and Warwickshire Police over the design of the Local Council Tax Support Scheme.
The Council is required to publish a local Council Reasons: Tax Support scheme by 31st January 2013
To accept the recommendations above or propose Options: alternatives, bearing in mind the timescales to consult with WCC and WPA and the need to report back to the July Cabinet meeting.
Cabinet 27 June 2012 9
Subject to call-in: No
Forward plan: Yes
Corporate priorities: Aim 4
Relevant statutes or Local Government Finance Bill policy:
Equal Opportunity The changes to Council Tax Benefit may affect Implications: some vulnerable groups and an equality impact assessment is currently being carried out.
Human Resources Training will be required for staff to administer the Implications: new discount The Council will have a 10% reduction in the Financial Implications: funding available for the new Council Tax Support scheme.
Health Inequalities Not known at this stage Implications:
Risk Management The Council may be open to legal challenge if Implications: consultation and equality impact assessments are not carried out appropriately
Environmental None Implications: Section 17 Implications None
Legal Implications: The Local Government Finance Bill is currently going through Parliament. The Council may be open to legal challenge if consultation and equality impact assessments are not carried out appropriately and proper regard to those assessments is given when formulating proposals.
Contact Details: Simone Donaghy (Director – Finance and Procurement) 024 7637 6182
Cabinet 27 June 2012 10
AGENDA ITEM NO. 6
NUNEATON AND BEDWORTH BOROUGH COUNCIL
Report to : Cabinet – 27th June 2012
From : Director – Finance and Procurement
Subject : Localisation of Council Tax Support
Portfolio : Finance and Civic Affairs (Councillor D Harvey )
1. Purpose of Report
1.1. To inform Cabinet of the requirements to design and implement a local Council Tax Support scheme from 1st April 2013
2. Recommendations
2.1 To note the requirement for each local authority to design, consult on and publish a local Council Tax Support scheme by 31st January 2013.
2.2 To approve broad principles for the design of the Local Council Tax Support scheme to take effect from 1st April 2013
2.3 To give delegated authority to the Director – Finance and Procurement, in consultation with the Leader, to consult with Warwickshire County Council and Warwickshire Police over the design of the Local Council Tax Support Scheme.
2.4 That in view of the urgency of the consultation required to give full effect to the legislative requirements and to ensure that there is time to revise proposals prior to formal approval of the scheme in October, the report be marked ‘not for call in’.
3. Background
3.1 The Local Government Finance Bill, which will come into force during 2012, will require Council’s to design and implement local Council Tax Support schemes, to replace the current Council Tax Benefit.
Cabinet 27 June 2012 11
3.2 Local authorities currently receive a demand-led subsidy from the Department for Work and Pensions but the new local scheme will be funded by a fixed grant from CLG – but there will be a 10% cut in that grant compared to the current cost of administering Council Tax Benefit. This change is taking place within the wider context of Welfare Reform and the move to Universal Credit. Universal Credit will be a new benefit that amalgamates tax credits, out-of-work benefits and Housing Benefit and is likely to be administered by the DWP, with little local authority involvement, although this is being challenged.
3.3 Local authorities will be responsible for designing and administering their own local council tax scheme, which will need to be approved by 31st January 2013. Instead of a subsidy system, local authorities will be paid a fixed grant each year, with no indication of any increase to allow for increases in caseload or council tax rises. The Government have indicated that Council’s have flexibility to manage the 10% reduction in grant by either designing the local scheme to be less generous than the current benefit scheme, or by making savings in other areas of the general fund budget.
3.4 The Governments consultation response also makes clear that pensioners will be excluded from the effect of these cuts. Assuming that the scheme will be designed to make the 10% savings, protecting pensioner’s means that the reduction will have to be applied to a small number of people. The proposals also state that along with pensioners, we have to have regard to other vulnerable groups that we have responsibility for. As the proposals are to support the wider Welfare Reform agenda, the government has stated that the design of local schemes should support incentives to work, in the same way that Universal Credit will.
3.5 The scheme will operate as a Council Tax discount, and so reduce the amount of Council Tax that we collect. The grant we receive will then (partly) offset the loss of income. In this way, the savings and risk will be shared with WCC and WPA as their share of Council Tax will also be proportionately reduced. They will also receive a proportionate share of the grant to fund the scheme.
3.6 Billing authorities will be the lead in designing and implementing the local scheme but will be required to consult with precepting authorities, as it will have a direct financial impact on them.
3.7 All authorities will need to have a scheme in place by 31st January 2013, although we won’t have confirmation of our grant allocation until late 2012 – after we will have consulted on a draft scheme. As the grant will
Cabinet 27 June 2012 12 be fixed, local authorities will be exposed to the full risk of increases in caseload or pensioner numbers in future years.
3.8 At the end of May, CLG released a Statement of Intent setting out expectations for how billing authorities will design and implement a local scheme. A consultation on how the grant funding would be allocated was also released.
3.9 Each district council has been awarded £80k under the New Burdens legislation to fund the transition costs of implementing a local scheme. This is to cover the costs of carrying out consultation, staff training and changing our IT systems.
4. Consultation Requirements
4.1 The Statement of Intent released by CLG makes clear that precepting authorities (Warwickshire County Council and Warwickshire Police Authority in our case) must be consulted with before the public, and should be involved in shaping major proposals for the design of the scheme.
4.2 Officers have been working with colleagues at both WCC and WPA on our draft proposals, but we will need to enter into formal consultation in early July and Cabinet is asked to approve principles on the scheme design on which this consultation will be based.
4.3 Following this consultation, and taking on board any comments that are received, Cabinet will then need to adopt a draft scheme for local council tax support that the public will be consulted on. This will be approved at the 25th July Cabinet meeting.
4.4 It is unlikely that the Local Government Finance Bill will have come into force by the time we will need to be consulting with major preceptors, but CLG have made an amendment to the bill to allow consultation to take place as early as possible, due to the extremely tight timescales.
4.5 The Governments code of practice on consultation states that 12 weeks is normally appropriate for statutory consultations. However, due to the tight timescales for both implementation of the scheme and the annual budget setting process, an 8 week consultation process is more realistic and this is allowable, provided the reasons for the shorter timescales are fully explained.
Cabinet 27 June 2012 13 4.6 Draft timetable for consultation is attached at Appendix X. Following consultation, the final scheme for local council tax support will need to be approved by Cabinet and Council.
5. Impact on Nuneaton and Bedworth
5.1 The table below sets out the current Council Tax Benefit caseload and expenditure for NBBC:
Number of Total % claimants Benefit Paid £’000 Working Age 6,556 5,682 54 Pensioners 5,583 4,825 46 Total 12,139 10,507 100
5.2 Based on the expenditure above, the 10% saving required will be approximately £1.05m, which will have to come from 54% of the caseload. Therefore the actual impact on working age claimants is likely to be nearer 20%.
5.3 The table below shows how many of the 6,556 working age claimants are also on other forms on benefit. This means that currently they qualify for full Council Tax Benefit and so do not pay any Council Tax
No. Claimants % Employment Support 721 11 Income Support 2,339 36 Job Seekers Allowance 1,224 19 None 2,272 34 Total 6,556 100
5.4 The consultation document states that along with protecting pensioners, local authorities should have regard to their responsibilities to vulnerable groups. Further guidance is still awaited from CLG on this, but it is likely to cover those claimants that fall within the following legislation:
The Child Poverty Act Disabled Persons Act Chronically Sick & Disabled Persons Act Housing Act Immigration Legislation Public Sector Equality duty in section 149 of the Equality Act 2010
Further consideration on this issue is given in the options section below.
Cabinet 27 June 2012 14 5.5 CLG have confirmed that the grant funding will be based on subsidised expenditure on council tax benefit, using 2011/12 expenditure and DWP forecasts for 2013/14. The funding consultation sets out what this funding would be for each local authority based on current levels on spend, but notes that this will be updated later in the year. The indicative funding for Warwickshire is set out below:
5.6 As the scheme will operate as a discount and reduce the amount of Council Tax due, the saving required will be apportioned across each of the precepting authorities, according to their share of Council Tax. Similarly, the grant will be allocated to each authority on the same basis.
% of Reduction in Indicative Estimated Council Council Tax Grant saving Tax income from allocation Council Tax support discount Nuneaton and 13.2 1,371 1,234 137 Bedworth Warwickshire 75 7,763 7,763 776 County Warwickshire 11.8 1,216 1,216 122 Police Authority Total 100 10,350 9,315 1,035
5.7 The table above shows that although billing authorities will ultimately make the decisions on the final scheme design and still administer the local scheme, Warwickshire County Council and Warwickshire Police Authority will share in the risk of the local scheme, both in terms of the initial saving required and any future pressure from increasing caseload.
5.8 It is also important to note that as council tax support will reduce the council tax base from 2013/14 onwards, the value of council tax increases will also be affected. Currently, a 1% increase in council tax raises an additional £81k in revenue – this will reduce to around £68k from April 2013. For a 3% increase in Council Tax, the extra income generated will reduce by around £40k.
6. Options available
6.1 There are 3 main options available to the Council as the lead authority in designing and implementing a local scheme:
Cabinet 27 June 2012 15 1.) Do Nothing – adopt a local scheme with the same criteria as the current national scheme and find the savings required from other areas of the General Fund budget. If we were to ‘do nothing’, NBBC would be required to save approximately £137k from other areas of the general fund or increase council tax by around 1.7%. WCC and WPA would need to find the remaining savings. As the grant will be a fixed amount, further savings may be required in future years if caseload or pensioner numbers increase.
2.) Local Scheme to achieve all the savings required – this is discussed further in the next section.
3.) Local Scheme to partly achieve the savings required and find the remaining savings from other areas of the general fund.
6.2 Due to further reductions government grant, and inflationary and other spending pressures for 2013/14, the level of savings already required to be found for next year is estimated to be at least £800k. This is on top of the £3m savings made over the last two years. Therefore, adopting either option 1 or 3 will add to the financial pressures for next year.
6.3 Options for finding savings required:
6.4 There are a number of options for finding the £1m savings required from within the benefits scheme, including:
Restricting any support to below a certain Council Tax band Changing current income disregards e.g. child benefit and child maintenance Removing Second Adult Rebate, which is currently awarded when a claimant has a second adult living in his or her home who is on other forms of benefit, or has a low income. Changing the limits on the amount of capital a claimant can have Limiting benefit to a % of their Council Tax liability Reducing benefit awarded by a % after calculating entitlement
6.5 The above options have all been modelled to identify the saving that would be achieved. It is likely that only the last two options will make sufficient savings and that a reduction of between 20-25% of a customers current benefit entitlement will be required.
6.6 Changing some of the disregards as mentioned above could be done in conjunction with some of the other options but our recommendation would be to leave the income disregards unchanged from the national scheme, due to the impact this would have on claimants with children and our need to consider vulnerable groups.
Cabinet 27 June 2012 16
6.7 The Government’s proposals indicate that Council’s may wish to protect those groups of customers that are most vulnerable. However, the cost of protecting some groups will increase the saving required from the rest of the caseload, unless we wish to fund some of the costs of protection from other areas of the general fund.
6.8 One group of customers that the Council may wish to consider protecting is the severely disabled, as it may be more difficult for this group to be able to increase their income by taking on additional work. Our caseload currently includes 81 claimants who receive a severe disability premium and 29 claimants who receive an enhanced child disability premium. The cost of protecting this group of claimants is approximately £16k based on the current caseload. However, this will increase the amount of savings that need to be found from the remainder of the caseload, and we would need to be very clear on our reasoning for protecting this particular group of vulnerable people and not others.
6.9 By making the saving required by reducing benefit by a set percentage, this would leave the majority of the criteria from the existing national scheme in place. The scheme would continue to be means tested and disregard income received from certain allowances such as Disability Living Allowance. Therefore, this continues to provide some protection for vulnerable groups, although they will still have to pay more council tax than before.
6.10 It is likely that the scheme design will need to achieve a saving in excess of the £1m, in order to allow for:
Reduction in collection rates – we will be collecting Council Tax from those that have never had to pay before, or expecting a higher payment from those that currently pay a small amount. This will undoubtedly lead to a reduction in our collection rates for Council Tax. Based on current trends and previous experience, we predict that the impact on the collection fund could reduce income by at least £120k each year.
Hardship fund – we recommend a hardship fund of £100k to assist those with the greatest need and to allow some time for adjustment to the new scheme.
A contingency sum – to allow for increases in caseload, pensioner numbers or further reduction in collection rates. Depending on the impact on our collection rates, there may also ne the need for
Cabinet 27 June 2012 17 additional staff resources in the recovery department. It is proposed that this should be in the region of £150k.
6.11 Taking these factors into account, the total savings required will be approximately £1.4m. On average, a customer currently receiving full Council Tax Benefit will be required to pay approximately £250 of their Council Tax per annum (depending on the Council Tax band) if a percentage reduction was applied to benefit to achieve the required savings. This equates to around £5 per week.
6.12 We will be able to review the scheme annually and make any changes deemed appropriate, but this can only be done from April each year, not part-way through.
6.13 Appendix A gives some examples of the likely impact that a percentage cut to council tax support will have on claimants.
7. Council Tax Exemptions
7.1 The Department for Communities and Local Government have also consulted recently on changes to some of the exemptions that currently exist for council tax. The current exemptions that we apply are:
Class C – vacant dwellings, empty and unfurnished – 6 month exemption Class A – empty dwellings undergoing major repair – 12 month exemption Class L – mortgagees in possession exempt from paying Second Homes – 50% charge only
7.2 Local Authorities will now be able to apply a discount of between 0- 100%. The potential income raised from these changes in shown in the table below:
Potential Additional Of which NBBC Change to Council Tax amount (13.2%) discount Raised £ £ Class C – reduce 96,000 12,700 to 3 months Class A – 12 132,000 17,400 months to nil Class L – 40,000 5,200 mortgage company charged
Cabinet 27 June 2012 18 Second Homes – 36,000 4,700 100% charge Total 304,000 40,000
7.3 In addition, the proposals allow for an Empty Homes Premium to be charged for properties that have been empty for more than 2 years – up to 150% of the current council tax charge. There are currently 230 properties that have been empty for more than 2 years in the Borough, and if we were to charge 150% on these, the extra income raised would be in the region of £130k per annum, although this may fluctuate from year to year.
7.4 If these changes to exemptions were to be implemented from 1st April 2013 we could use the total income to reduce the saving required from Council Tax Support from £1.4m to £1.1m. Alternatively, any additional income raised could be used towards the 2013/14 general fund budget setting process.
7.5 However, it should be noted that should any of the changes above be implemented there is a risk that 100% collection rate would not be achieved to due potential avoidance tactics that may be employed by homeowners. It would also be much more difficult to collect council tax from empty properties. There may also be an impact on regeneration as it may discourage developers from taking on empty properties if they are liable for council tax. There is also a possibility that the amount of New Homes Bonus received each year could be affected due to the way it is calculated, and we are waiting for CLG to clarify the position on this.
8. Equality Impact Assessment
8.1 An Equality Impact Assessment will need to be completed prior to Cabinet adopting a draft scheme for public consultation. This will be carried out by the Council’s Equalities Officer and a county-wide assessment is also being considered.
8.2 The results of these assessments will be reported to Cabinet in July to inform the decision making process when approving a draft scheme for consultation.
9. Conclusion
9.1 The Council must publish a scheme for Local Council Support by 31st January 2013, following extensive consultation with stakeholders.
Cabinet 27 June 2012 19 9.2 The scheme will operate as a discount and so will reduce the amount of council tax that we collect. We will receive a fixed grant, at 90% of the current cost, to partly offset this loss of income and in effect, this passes on the risk of an increased benefit caseload from central to local government.
9.3 Local Authorities have flexibility to make the required savings either from within the benefits system or from other areas of the general fund budget. Cabinet will need to agree some broad principles on how the saving will be achieved in order to consult with Warwickshire County Council and Warwickshire Police Authority on the scheme design. A draft scheme will then need to be adopted by Cabinet in July in order to begin public consultation.
9.4 A risk assessment for the Local Council Tax Support is currently being developed and will be updated for the impact of the recommendations from this meeting. A full risk assessment will be reported to Cabinet in July when a draft scheme will need to be adopted.
Simone Donaghy
Cabinet 27 June 2012 20 Appendix A
Household Type Income Type Current Scheme 25% Reduction Benefit Balance Benefit Difference Balance Award to pay Award Annual Per Week to pay Couple one or both over 18 Incap & DLA £709.39 £314.49 £531.96 £177.43 £3.41 £491.92 Couple one or both over 18 Earnings £720.72 £303.16 £540.28 £180.44 £3.47 £483.60 Couple one or both over 18 Incap, DLA x 2 & ESA £970.84 £564.72 £728.52 £242.32 £4.66 £807.04 Family one or both over 18 Income Support £1,023.88 £0.00 £768.04 £255.84 £4.92 £255.84 Family one or both over 18 Earnings £676.52 £517.92 £507.52 £169.00 £3.25 £686.92 Family one or both over 18 Earnings £944.32 £421.20 £708.24 £236.08 £4.54 £657.28 Family one or both over 18 ICA & Child Tax Credit £1,023.88 £0.00 £768.04 £255.84 £4.92 £255.84 Lone Parent ESA (IR) £768.04 £0.00 £576.16 £191.88 £3.69 £191.88 Lone Parent Earnings £257.00 £767.00 £192.92 £64.08 £1.23 £831.08 Single claimant 25 or over Income Support £852.58 £171.60 £639.08 £213.50 £4.11 £385.10 Single claimant 25 or over Income Support £1,365.52 £0.00 £1,024.40 £341.12 £6.56 £341.12 Single claimant 25 or over Income Support & DLA £1,023.88 £0.00 £768.04 £255.84 £4.92 £255.84 Single claimant 25 or over JSA £1,023.88 £0.00 £768.04 £255.84 £4.92 £255.84 Single claimant 25 or over Incap & DLA £1,023.88 £0.00 £768.04 £255.84 £4.92 £255.84 Single claimant 25 or over Incap & DLA £768.04 £0.00 £576.16 £191.88 £3.69 £191.88
Cabinet 27 June 2012 21
Agenda item: 7
CABINET
Report Summary Sheet
Date: 27th June 2012
Subject: WCC Partnerships Landscape- consultation
Portfolio: Finance & Civic Affairs [Councillor D. Harvey]
From: Director- Housing & communities
This report details proposals by Warwickshire County Summary: Council in relation to the approach to community engagement and funding, following the dissolution of Area Committees, including: 1. Devolving Community Grant funding to Community Forums via County Members for each locality. 2. Authorising the Strategic Director of Resources (WCC) to make changes to the County Council Constitution as required in respect of Executive and Non Executive functions formerly exercised by Area Committees. 3. That the Strategic Director for Communities (WCC) convenes an annual meeting of County Councillors by area in order to develop recommendations to Cabinet for the allocation of the highways maintenance budget, and 4. That the Strategic Directors for Resources and Communities commence discussions with partner agencies regarding:
a) Enhancing the contribution of partner agencies to the administration of Community Forums b) Combining funding between WCC and partner agencies in relation to Community Grants c)Reviewing the current model of reference for the Community Forums d)Establishing agreed processes and criteria for allocating the Community Grants, and e)Taking forward the work with district Local Strategic Partnerships (LSPs)
Cabinet 27 June 2012 22
Recommendations: That Members determine to comment on the report as follows;
The apportionment of Community Grants on a deprivation/population basis be the preferred option on the grounds that it is the most equitable and appropriate basis.
The proposal to include locality intelligence at Community Forums to add context and value to issues being raised locally to enable comprehensive debate be supported.
That the County Council be advised that the Borough Council already assists with the administration of the 7 Nuneaton & Bedworth Community Forums and are at full capacity.
That the County Council be informed that there are no additional unallocated funds available to pool with the County Council Community.
Reasons: In relation to the recommendations above; 1. There needs to be in place a robust mechanism for apportioning Communty Grants now that the Area Committees are dissolved. 2. The success of Community Forums will be significantly assisted by the appropriate use of reliable and local intelligence. 3. Following the reduction of resources within the Communities and Communication Teams, there is no additional unallocated capacity either physical or financial in the Council to provide any extra administration at the Forums. 4. Tight budget setting for this financial year following significant cuts in the Revenue Support Grant mean that there is no local unallocated funding for Community Grants.
Options: 1. Members respond to the WCC Partnerships Landscape consultation as per the recommendations above. 2. Members consider a collective response with the other 4 districts where the Authority’s views are aligned to add weight to the District Council responses. 3. Members choose not to respond to the consultation.
Cabinet 27 June 2012 23
Subject to call-in: Yes
Forward plan: No
Corporate priorities: Aim 1 priorities 2,3 and 4 Aim 2 priorities 1and 2
Relevant statutes or None policy:
Equal Opportunity None Implications:
Human Resources None Implications:
Financial Implications: Potential changes to the methodology of apportionment of Community Grants .
The County’s approach to partnership working will Health Inequalities continue to contribute positively toward reducing health Implications: inequalities in the county whether through the use of community grants or through the work of the LSP
Section 17 Crime and None Disorder Implications:
Risk Management None Implications:
Environmental None Implications:
Legal Implications: None
Contact Details: Jane Grant Strategic Housing & Communities Manager 024 76376483
Cabinet 27 June 2012 24
AGENDA ITEM NO. 7
NUNEATON AND BEDWORTH BOROUGH COUNCIL
Report to: Cabinet 27th June 2012
From: Director- Housing and Communities
Subject: Partnerships Landscape
Portfolio: Finance and Civic Affairs [Councillor D. Harvey]
1. Purpose of Report
1.1 To inform Members of a consultation on the Partnerships Landscape report by Warwickshire County Council.
2. Recommendation
2.1 That the apportionment of Community Grants on a deprivation/population basis be the preferred option on the grounds that it is the most equitable and appropriate basis.
2.2 The proposal to include locality intelligence at Community Forums to add context and value to issues being raised locally to enable comprehensive debate be supported.
2.3 That the County Council be advised that the Borough Council already assists with the administration of the 7 Nuneaton & Bedworth Community Forums and are at full capacity.
2.4 That the County Council be informed that there are no additional unallocated funds available to pool with the County Council Community.
3. Background
3.1 Cabinet will be aware that following a County Council meeting on 15th May 2012, the 5 Area Committees were dissolved with immediate effect in line with the County Council’s decision of 13th December 2011. The report considered on 15th May 2012 is attached at Appendix A. A late amendment to the recommendations was submitted and is attached at Appendix B.
3.2 The report detailed the following proposals;
That the 5 Area Committees be dissolved with effect from 15th May 2012. That the meeting considered responses to a Member Working Group (attached at Appendix C) report with regard to:
Transferring responsibility for the exercise of Area Committee functions
Cabinet 27 June 2012 25 Making some proposals concerning allocation of community grants Retaining the current practice of holding an annual seminar to make recommendations in respect of the highways maintenance budget, Suggesting ongoing consultation and engagement with a range of partners on various matters including the implementation of the changes once agreed.
3.3 The report has the following implications:
The report includes specific proposals for enhancing the use of local sources of community intelligence to help set local priorities within local community forums. This would significantly add value and context to issues being raised, or indeed not raised at the forums.
There is a specific section in the report about the role of the County Council in Local Strategic Partnerships. The County will continue to be a significant contributor to work on addressing the priorities of the Nuneaton & Bedworth Sustainable Community Plan 2007-21.
The Options suggested for the apportionment of Community Grants include the current practice of allocating by population and deprivation. There is also an option to simply divide the budget for Community Grants by the number of County Councillors, thus establishing a ‘Councillor Budget’
3.4 Two options for the way that the Community Grants are to be awarded to applicants were included within the original report. Both options would involve a simple process to enable applications to be made direct to the Localities and Partnerships Teams on behalf of the County Councillors, option one would mean that they be considered by a sub group of each forum, which are then considered by the main forum Chair and the recommendation of the Forum is then passed to the County Strategic Director ( or nominee) who authorises the grant .Alternatively the other option means that authorisation of grants could rest with the Councillor in the place of the Strategic Director, though this option would require a formal change in the Council’s constitution.
3.4.1 However, Appendix B details an amendment to the recommendations. This amendment removed the opportunity to consider more than one approach and specifically laid out that the Community Grants are apportioned equally across all County Councillors, with each receiving a grant of £5,000. This amendment removes the option to apportion the grants on a deprivation/population basis and therefore does not reflect inequalities experienced by the residents of Nuneaton and Bedworth.
4. Conclusion
4.1 The dissolution of the Area Committees has necessitated a review of how the County Council administer Community Grants and carry out the executive and non- executive functions formerly exercised by Area Committees.
4.2 Nuneaton and Bedworth Borough Council consider that the apportionment of community grants must be based on a formula that takes account of deprivation measured by the Index of Multiple Deprivation, and population. The County Council has a duty to address levels of deprivation and crime within the County and
Cabinet 27 June 2012 26 therefore resources should be apportioned in a proportionate way having regard to the indicated need. The alternative method for allocating County Council funds will no assist the County Council in discharging its legal duty and its impact on levels of crime across the County are would be diminished by diluting the measures available to address the problems of these parts of the County with greatest need.
4.3 The proposal to include the use of community intelligence, through the Warwickshire Observatory and Joint Strategic Needs Assessment data banks would significantly add value and context to issues that are raised and indeed issues that are not raised at community forums.
DAWN DAWSON
Cabinet 27 June 2012 27 Item 5 County Council 15th May 2012
Partnership Landscapes Taking forward the County Council decision of 13th December 2011
Recommendations
1. That the Strategic Director for Resources is authorised and requested to make such changes to the Council’s Constitution as are required in respect of:
a) The Executive and Non Executive functions formerly exercised by the Area Committees as set out in Appendix Two to the Report
b) The allocation of community grants as more specifically set out in Recommendation 2 of this report
2. In respect of Community Grants:
a) In relation to the total amount available across the county either:
i) To continue to apply a formula using current population and deprivation figures equally weighted or
ii) To divide the total amount available without taking into account the formula
b) With effect from the date of the Council’s Resolution, arrangements are made for the allocation of community grants in accordance with one of the Options 1, 2 or 3 as set out in paragraph 3 of this report
c) That the Strategic Director for Communities, in consultation with County Councillors for the District/ Borough Council area, enters into such arrangements as may be appropriate for the pooling of community grants with District / Borough Councils
3. That the Strategic Director for Communities arranges for the convening of an annual meeting of County Councillors by area in order to develop recommendations to Cabinet for the allocation of the highways maintenance budget
4. That the Strategic Directors for Resources and Communities take forward discussions with partner agencies regarding the following matters:
a) Enhancing the contribution of partner agencies to the administration of the Community Forums
05 – Partnership landscapes Page 1 of 20 Cabinet 27 June 2012 28 b) Combining funds between the County Council and partner agencies in relation to community grants
c) Reviewing the current model terms of reference for the Community Forums in line with the approach set out in paragraph 5 of this report and the individual terms of reference applying to the 30 Community Forums
d) Establishing agreed processes and criteria for the allocation of community grants to applicants
e) Taking forward the Council’s work with district based Local Strategic Partnerships following, the approach set out in paragraph 8 of this report
5. That, in relation to the matters set out in recommendation 4 above, a further report is made to the Council meeting on 10th July 2012 summarising progress and making such further recommendations as may be required
1. Context and Purpose of the Report
1.1 This report takes forward the Council’s decisions of 13th December 2011 when it was resolved that the County Council’s Area Committees should be dissolved with effect from the annual meeting of the Council on 15th May 2012.
1.2 Prior to preparing this report, a further meeting of the Member Working Group established by the Council took place on 27th March 2012. A report was produced on behalf of the Group outlining a series of recommendations which broadly followed those set out in this report to Council.
1.3 The Member Working Group Report was shared with partners and Group Leaders on 2nd April and comments have been invited on its recommendations from a number of partners and stakeholders. Responses so far received are summarised later in this report (Paragraph 9)
1.4 There are the following matters to consider and resolve:
a) Matters that require an amendment to the County Council’s Constitution
These are: • The allocation of Community Grants - This may (depending on the option that is decided) require some constitutional change / amendment. (Paragraphs 2 -4) • Exercising the other main functions of the Area Committees as set out in the current Constitution – largely matters that relate to Highways and Road Traffic issues including issues relating to contested and non contested Road Traffic Regulation Orders (Paragraph 6)
b) Other related issues that do not require an amendment to the County Council’s Constitution
05 – Partnership landscapes Page 2 of 20 Cabinet 27 June 2012 29
These are:
Confirmation of arrangements previously used for the allocation of the Delegated Highways Budget (Paragraph 7) Future role and operation of the Community Forums including revision of the model Terms of Reference and Partner support and contributions(Paragraph 5)
c) Matters that relate to the Council’s relationships with Local Strategic Partnerships
This report contains suggestions as to the County Council’s future involvement with the five district based Local Strategic Partnerships as previously outlined in the report to Council dated 13th December 2011, following recent discussions with the District and Borough Council Chief Executives (Paragraph 8)
d) Engagement with partners and stakeholders
As mentioned in 1.3 above, the Member Working Group invited comments from partners and stakeholders and these are summarised in paragraph 9 of this report.
2. County Council resources available for Community Grants and the funding formula
2.1 The resources available for Community Grants to the 5 Area Committees in 2011/12 amounted to £300,000 per year. This figure is net of the savings required by the Mid Term Financial Plan, and is likely to remain constant until the end of 2013/14.
2.2 Over the years a formula has been applied which aims to take into account population and the incidence of deprivation as measured by the Index of Multiple Deprivation. This has involved allocations being based on a formula using population and deprivation figures (equally weighted). It should be noted that the formula has not been updated for some time to reflect changes in both population and deprivation.
2.3 In 2011/12 the following amounts have been made available to the Area Committees £ North Warwickshire 50,000 Nuneaton & Bedworth 75,000 Rugby 57,000 Warwick 60,000 Stratford 58,000 300,000
05 – Partnership landscapes Page 3 of 20 Cabinet 27 June 2012 30 2.4 It is considered that this approach has helped the Council to meet its legal responsibilities to take fully into account equality, social inclusion and community and is also consistent with the Big Society Vision and Aspirations was adopted by Cabinet on 16th June 2011 notably the aspiration to ‘Give support where it is most needed’.
2.5 Following the resolution to dissolve the Area Committees, the first decision for the Council to make is whether or not to continue to apply this formula (leading to the figures per locality as shown in Option 1 – Appendix One) or, alternatively whether community grants should be allocated through an equal division to Councillors (£5,000 per Councillor on the assumption that the total amount would for the purposes of an allocation to Councillors only be increased by £10,000).
3. Options available for allocating grants
3.1 There are the following options available to the Council.
3.1.1 Option 1 :
The total amount available for community grants (£300,000) is allocated to each of the localities in line with the formula (50% population: 50% deprivation) This would lead to the amounts available to each Forum as shown at Option 1 in Appendix 1.
Community Grants would be awarded to successful applicants via a straightforward four stage process:
a) Applications would be considered by a small sub group of the Forum (likely to be councillors, key partners and community representatives). The Sub Group (in most areas already in being and known as the Forum Planning Group) would check the applications for eligibility to ensure that the local criteria for funding have been met and that the applicant organisation meets minimum audit requirements (i.e. is properly constituted and has a bank account)
b) The Planning Group then ensures that the applications are considered by the Community Forum. The Chair of the Forum leads a discussion on the applications leading to an agreed recommendation on the applications that have been received. The Localities and Partnerships Team then summarises the recommendations of the Forum
c) The Strategic Director for Communities (or nominee) then receives the recommendations and authorises the release of the grants in line with the Forum’s recommendation. The Forum’s recommendations would be followed by the Strategic Director unless the purposes of the application contravenes either the Forum’s funding criteria or is outside the Council’s legal policy framework.
05 – Partnership landscapes Page 4 of 20 Cabinet 27 June 2012 31 d) The outcome is reported to the applicant and payments are authorised
3.1.2 Option 2
The total amount available for community grants (£300,000) is enhanced by £10,000 to make a county wide ‘pot’ of £310,000. The total amount of £310,000 is then divided between the numbers of County Councillors to establish an individual ‘Councillor budget’ of £5000 in line with Option 2 on Appendix 1.
A simple process is developed to enable applications to be made to and processed by the Localities and Partnerships Team on behalf of the Councillor, with decision making being made either by the Strategic Director on the recommendation of the individual Councillor or by the individual Councillor (in the latter case, this would require a change to the Council’s Constitution which currently does not provide for individual Councillor decision making)
3.1.3 Option 3
As with Option 1, the total amount available for community grants (£300,000) is allocated by the formula (50% population: 50% deprivation) to each of the localities. This would lead to the amounts available to each Forum as shown at Option 1 in Appendix 1.
Discretion would then be given to Councillors on a locality basis to decide whether grants are allocated in line with Option 1 or Option 2.
3.1.4 In some areas (notably Warwick and North Warwickshire) a proportion of the community grants formerly available from the Council’s Area Committees has been pooled with resources made available by the District / Borough Council to form a ‘single pot’ available to community groups by application. These arrangements have worked well, and have, in particular, been appreciated by the community groups themselves.
3.1.5 Should County Councillors for an area wish to either introduce or retain arrangements of this nature, recommendation 2 c) above would enable them to do this.
4. Criteria and Application Process for Community Grants
4.1 No matter which Option is selected under paragraph 3, the decision maker would be actively encouraged to ensure that there is only one well published funding round in each year in order to:
-- Reduce bureaucracy and increase efficiency -- Enhance fairness by having all applications considered together at one
05 – Partnership landscapes Page 5 of 20 Cabinet 27 June 2012 32 time
4.2 Appropriate criteria and processes will be developed shortly following the Council’s decision. It would be the intention of officers to ensure that the processes across the county are not only reasonably consistent but also developed in collaboration with community organisations (to ensure that they are user friendly and introduce the minimum level of bureaucracy)
5. Future role and operation of the Community Forums
5.1 Following the Council’s decision, it will be necessary for amendments to be made to the model Terms of Reference for the Community Forums - in any event, these are over three years old and are due for a refresh
5.2 It should be emphasised:
• That the Terms of Reference should be regarded as ‘permissive’. Considerable opposition would result from the wholesale imposition of Terms from ‘on high’
• That any revised Model document should be the subject of further engagement with partners and individual Forums (following on from the Council’s decision on 15th May)
5.3 Revised model Terms of Reference could, by way of illustration, include the following:
• Provisions to encourage the introduction of a wider range of ‘community intelligence’ when setting local priorities rather than relying solely on the views of those that ‘turn up on the night’ – for example through use of local community networks and social media with the Localities and Partnerships Team ‘scanning’ these sources to identify key local issues that the Forums could take into account when setting priorities (currently work along these lines is being piloted in the Stratford area)
• The option for a Forum (with the agreement of Councillors) to be chaired by an individual who is not an elected member whether from County, District or Town /Parish
• Clarification regarding the processes to be used for the determination of local policing priorities and the role of the Police as a key community partner across a wide range of community issues
• New arrangements to ensure the full engagement of Clinical Commissioning Groups / GP Practices and the Police Commissioner
05 – Partnership landscapes Page 6 of 20 Cabinet 27 June 2012 33 • (Depending on the outcome of discussions regarding the allocation of community grants) appropriate wording to help define/suggest the processes to be followed
5.4 Efforts should be made to maximise the contributions made by partners to the administration of the Forums. Council should be requested to require officers to enter into discussions with key partners (especially the Police and the District / Borough Councils) to complement the contribution of the County Council’s Localities & Partnerships team.
5.5 Finally, Council should be aware of specific issues that relate to working arrangements in North Warwickshire. In North Warwickshire the constitutional arrangements regarding the four Area Forums have been in place for more than ten years (and are formally part of the Borough Council’s Constitution). It is the view of officers that this has made it more complicated for us to review and / or change the format of meetings.
5.6 It is suggested that the Council works collaboratively with North Warwickshire Borough Council to fundamentally review the purposes approach and governance arrangements of the Area Forums. Subject to the outcome of this report, this approach has been agreed with the Borough Council.
6. Other functions currently exercised by the Area Committees
6.1 There is a range of options available for the re-allocation of the remaining functions currently exercised by the Area Committees. These matters require a change to the Constitution
6.2 It is suggested that, as a guiding principle (as with community grants) that formal decision making should not be delegated to the Forums for the following main reasons:
¾ The Forums have been established and grown as partnership bodies with the active engagement of District / Borough Councils, Police, Health, Police Authority, and the Town and Parish Councils in the parished areas of the county. It may disrupt the dynamics and partnership balance of the Forums if formal legally based functions are exercised by them solely on behalf of the County Council.
• The Council and its partners have made every effort to market and develop the Forums as a vehicle for ‘bottom-up’ community engagement with local communities raising their issues for resolution by service providers. It is felt that the introduction of formal powers / functions may adversely affect this approach and result in less time and space for the community to raise its concerns and issues.
05 – Partnership landscapes Page 7 of 20 Cabinet 27 June 2012 34 6.3 Proposals for the reallocation of these responsibilities are shown in Appendix Two of this report.
7 Delegated Highways Budget and other Seminars
7.1 Over a number of years it has been standard practice for a Seminar to be arranged by Officers with Area Committee members in January / February in order to discuss the application of the budget and reach a series of recommendations for the allocation of the budget at a later meeting of the Cabinet.
7.2 It is proposed that Highways Officers, with the support of the Localities and Partnerships Team continue this practice by convening an annual meeting. As before, this will lead to recommendations for consideration by the Cabinet later in the year.
7.3 Where considered appropriate by Councillors within an area, officers will respond positively to requests to convene single issue ‘area seminars’ on matters of common concern / interest – for example educational achievement, health inequalities, regeneration, or access to services
8. Local Strategic Partnerships and the role of the County Council
8.1 In line with Council report dated 13th December 2011, it is suggested that the main responsibility for the servicing, support and administration of the LSP’s should, in the future, be carried out by the District / Borough Councils. This reflects the practice that has now developed and been agreed in each of the five areas.
8.2 It was recommended to Council on 13th December that the County Council should clarify the extent to which it will, in the future, engage with the LSP’s. It was made clear that this would be more significant where LSP and County Council priorities coincide.
8.3 Over the past few weeks, individual discussions have taken place between the Strategic Directors for Resources and Communities and the District/ Borough Council Chief Executives. These have been positive discussions, and a consensus is emerging regarding the particular role that the LSP might play in each Area and a commitment on the part of the County Council to contribute effectively towards the definition and achievement of the small number key LSP priorities that are emerging / have been defined in area District / Borough.
8.4 In order to illustrate the rationalisation undertaken by the LSP’s over the recent past, it is worth noting that their current priorities are strictly focused on the priorities of both local communities and the County Council and are currently as follows:
05 – Partnership landscapes Page 8 of 20 Cabinet 27 June 2012 35 LSP Priorities North Warwickshire Educational Achievement Aspiration and Skills 1) Access to Services 2) Health Inequalities 3)
Nuneaton and (Under Consideration) Educational Achievement Bedworth (see 8.5 & Skills ) 1) Health Inequalities 2) Economic below) Growth and Regeneration 3)
Rugby Implementing the Regeneration Strategy (already adopted by WCC Cabinet) 1) Delivering the community aspects of the sustainable urban extensions in the Borough 2)
Warwick Currently reviewing and rationalising priorities and structure
Stratford Currently focusing on Transformation of Community Transport to enhance access to Services
8.5 In relation to Nuneaton and Bedworth LSP, considerable progress has been made over the past few months with Borough and County Council officers supporting the Chair (Councillor Tandy) to conduct a series of meetings with key partners in the Borough. These meetings have confirmed the commitment of those key partners to an LSP which focuses on a small number of key issues that are best addressed through partnership work. At the time of writing this report, it is proposed that a meeting of the LSP takes place by the end of June in order to endorse this approach.
9. Engagement Arrangements leading to Council on 15th May 2012
9.1 It should be noted that in the recent past the Council has widely consulted on the main issues addressed in this report on 2 separate occasions:
The Locality Working Review 2010
In the lead up to Council report last June
These were fully reported to Council last June and consultees advised of the outcome.
9.2 The Member Working Group considered that engagement should be limited to the issues that underpin Recommendations 4 of this report, and that the focus for the engagement should be with those partners / stakeholders that actively support the administration of the Forums and use them as a key vehicle for their engagement with local people.
9.3 The report of the Member Working Group was shared with the following:
05 – Partnership landscapes Page 9 of 20 Cabinet 27 June 2012 36
• WCC Group Leaders to assist the earliest possible engagement with Councillors • Warwickshire Police • Warwickshire Police Authority • District & Borough Councils • Clinical Commissioning Groups • The Arden Cluster • Local Strategic Partnerships • Community Forums via their Chairs • Town and Parish Councils • 3rd Sector via Warwickshire Community and Voluntary Action • Warwickshire Association of Local Councils • Warwickshire Local Involvement Network • Warwickshire Race Equality Partnership
9.4 The Member Working Group report was sent to partners on 2nd April with a request for a response by 4th May.
9.5 At the time of producing this report a small number of responses had been received. In broad terms, these can be summarised as follows:
a) Rugby Borough Council (assumed to be on behalf of the District / Borough Councils). The issues raised by the report (notably community grants, the future of community forums and the LSP) are of importance and cannot be responded to in the short period of time given by the engagement period coupled with the consequences of holding of elections in Nuneaton & Bedworth, Rugby and Stratford districts
b) Warwick District Council : Concerns expressed should issues relating to community grants be treated ‘as just a county matter’ in view of the pre- existing arrangements for a joint community grants fund allocated via the Community Forums.
c) North Warwickshire Borough Council: Whilst the decisions relating to Area Committee functions, Highways Seminars and Community Grant allocations are clearly matters for the County Council, concerns expressed that under both options for distribution of grant allocation, North Warwickshire loses out by £10,000 on the current position despite the acknowledged deprivation issues in the Borough
d) Chair of Wellesbourne / Kineton Community Forum : ‘Overall, a most positive set of proposals’
e) Leamington Town Council : Endorse the principal recommendations in the report with regard to the transfer of responsibilities for the exercise of the Committee functions to the Area Forum and agreed that the present formula based allocation of 50% population and 50% deprivation should
05 – Partnership landscapes Page 10 of 20 Cabinet 27 June 2012 37 continue to be applied in the interests of achieving the most equitable distribution of funding.
f) Chair of Henley / Studley Community Forum: Favour the redistributionist option 1 (as present) with the strategic director making the decision. Doesn’t relish the extra time these applications will take in discussion but considers the forum is an appropriate place for them to be debated.
g) Nuneaton & Bedworth Borough Council: The report would be considered by the Council’s Cabinet on 27th June and full Council on11th July
9.6 In response to the points raised in 9.5 a), b) c) and g) above, the Strategic Director for Communities has responded by making it clear that she considered that issues relating to recommendations 1, 2 and 3 (Area Committee functions, community grants, and highways maintenance budget) are for the County Council to decide and that those relating to recommendation 4 should be the subject of further partner engagement with a view to a further report to Council on 10th July. On the issue of reduced community grants in North Warwickshire, that the Localities and Partnerships Team would look into ways of mitigating the impact of the proposed reduction in 2012/13.
9.7 Any partner responses received after the completion of this report will be summarised for the Council meeting on 15th May.
Background Papers
Report to Cabinet 14th April 2011 Report to Council 28th June 2011 Report to Council 13th December 2011
Name Contact Information Report Author Nick Gower Johnson [email protected] Head of Service Mark Ryder [email protected] Strategic Directors Monica Fogarty [email protected] David Carter [email protected]
Portfolio Holder Cllr Hayfield [email protected]
05 – Partnership landscapes Page 11 of 20 Cabinet 27 June 2012 38
Appendix 1 Councillors Locality 1: Allocations based on 2: Each member has a formula using current £5k allocation. population and Allocations reflect the deprivation figures number of members in (equally weighted) each Locality North Warwickshire £39,671 £40,000 Fox / Shaw North Warwickshire ‐ East £11,306 £10,000 May / Sweet North Warwickshire ‐ North £10,231 £10,000 Fowler / Hayfield North Warwickshire ‐ South £9,937 £10,000 Lea / Moss North Warwickshire ‐ West £8,196 £10,000 Nuneaton & Bedworth £88,264 £70,000 Hicks / Tandy Abbey & Wem Brook £17,178 £10,000 Longden / Wilson Arbury & Stockingford £15,129 £10,000 Chattaway / Jackson Bede & Poplar £14,228 £10,000 Lobbett / McCarney Bedworth North & West £11,882 £10,000 Foster / Tooth Camp Hill & Galley Common £13,443 £10,000 Clarke / Farnell Weddington & St. Nicolas £7,419 £10,000 Heatley / Ross Whitestone & Bulkington £8,984 £10,000 Rugby £52,005 £55,000 Robbins / Walton Brownsover, Benn & Newbold £13,260 £10,000 Hazelton Dunchurch Division £5,009 £5,000 Timms / Watson1 Earl Craven £7,147 £5,000‐ £10,000 Dodd / Roodhouse Eastlands & Hillmorton £7,038 £10,000 Morris‐Jones Fosse £6,292 £5,000 1 Butlin / Vereker/Wright / Watson Rugby Town West £13,258 £15,000 ‐ £20,000 Stratford/ ‐on‐Avon £54,648 £70,000 Barnes / Gittus / Hobbs2 Alcester & Bidford £10,011 £10,000 ‐ £15,000 Saint / Seccombe Shipston £8,818 £10,000 Appleton / Stevens Southam & Feldon £7,800 £10,000 Balaam / Cockings / Rolfe Stratford‐upon‐Avon £10,873 £15,000 Hobbs2 / Perry / Rickhards Studley & Henley £9,109 £10,000 ‐ £15,000 Hobbs2 / Johnston / Williams Wellesbourne & Kineton £8,037 £10,000 ‐ £15,000 Warwick £65,413 £75,000 Cockburn / Shilton / Whitehouse Kenilworth £8,564 £15,000 Boad / Davis / Goode North Leamington £12,774 £15,000 Bould / Naylor South Leamington £12,473 £10,000 Ashford / Hopkinson / Hopkinson Warwick £12,384 £15,000 Doody Warwick Rural East £6,209 £5,000 Caborn / Compton Warwick Rural West £6,919 £10,000 Kirton Whitnash £6,090 £5,000 Warwickshire £300,000 £310,0003
1 Cllr Watson’s Division is in both Earl Craven and Rugby Town West so there would need to be a method devised for allocating her £5,000 if Option 2 is selected 2 Cllr Hobbs’s Division is split across Alcester & Bidford, Henley & Studley and Kineton & Wellesbourne Localities so there would need to be a method devised for allocating his £5,000 if Option 2 is selected 3 Option 2 requires an additional £10k funding
05 – Partnership landscapes Page 12 of 20 Cabinet 27 June 2012 39 Appendix 2
ONGOING RESPONSIBILITIES OF THE AREA COMMITTEES
A. Executive Functions Function Type of Function Statutory Reference Recommendation To agree on behalf of the Council Executive Section 4, Local Remove from the district / borough wide Government Act Constitution as no Sustainable Communities Strategy 2000 longer a legal responsibility To help the Council and its partners Executive Section 111 Local Where appropriate shape major proposals affecting the Government Act establish a unique area and to advise the Council and 1972 and any other seminar to address Cabinet about the implications for relevant enactment the issue the area of its objectives, plans, and policies. To advise on the distribution of the Executive Section 111 Local Annual Seminar (as allocated highways maintenance Government Act currently) with budget for the area 1972 recommendation to Cabinet To determine the allocation of Executive Section 2 Local To Strategic Director community development grants and Government Act on the advice of the well being grants and any other 2000: Section 111 Community Forum devolved funding Local Government Or to individual Act 1972 County Councillors in consultation with their Community Forum To determine Road traffic Executive Road Traffic Officers already have management and Regulation Act delegated authority accident prevention schemes and 1984 and any other provided that there road traffic regulation where relevant are no objections. If objections have been received enactment there are objections to the Portfolio Holder in consultation with local members and Community Forums
A. Non Executive Functions
Function Type of Statutory Reference Recommendation function Appointments to local trusts, Non-executive Any enactment conferring To Regulatory voluntary bodies etc a power to make such Committee appointments other than those appointments reserved to the Council or the Executive by law or other provision within this Constitution
05 – Partnership landscapes Page 13 of 20 Cabinet 27 June 2012 40 Appointment of LEA Schools Non-executive Section 36 School To Regulatory Governors Standards and Framework Committee Act 1998, Section 19 and 39(1) Education Act 2002 and any other enactment conferring a power to make such appointments The diversion and stopping up of Non Executive Sections 118 and 119, Officers already footpaths, bridleways and Highways Act 1980 have delegated restricted byways authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to create footpath or Non Executive Section 25 Highways Act Officers already bridleway by agreement 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to create footpaths, Non Executive Section 26 Highways Act Officers already bridleways and restricted byways 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to determine application for Non Executive Sections 118ZA and Officers already public path extinguishment order 118C(2) Highways Act have delegated 1980 authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to extinguish certain public Non Executive Section 32 Acquisition of Officers already rights of way Land Act 1981 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member
05 – Partnership landscapes Page 14 of 20 Cabinet 27 June 2012 41 Power to include modifications in Non Executive Section 53A Wildlife and Officers already other orders (i.e. to modify the Countryside Act 1981 have delegated definitive map as a result of other authority provided orders) there are no objections. If objections to Portfolio holder in consultation with the local member Power to designate footpath as Non Executive Section 3 Cycle Tracks Officers already cycle track Act 1984 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to extinguish public rights of Non Executive Section 294 Housing Act Officers already way over land acquired for 1981 have delegated clearance authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to authorise stopping up or Non Executive Section 257 Town and Officers already diversion of footpath or bridleway Country Planning Act 1990 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to extinguish public right of Non Executive Section 258 Town and Officers already way over land held for planning Country Planning Act 1990 have delegated purposes authority provided there are no objections. If objections to Portfolio holder in consultation with the local member
05 – Partnership landscapes Page 15 of 20 Cabinet 27 June 2012 42 Power to make a rail crossing Non Executive Section 118A Officers already extinguishment order Highways Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Powers to make special Non Executive Section 118B Officers already extinguishment orders Highways Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to make a public path Non Executive Section 119ZA and Officers already diversion order 119C(4) Highways Act have delegated 1980 authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to make a rail crossing Non Executive Section 119A Officers already diversion order Highways Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to make a special diversion Non Executive Section 119B Officers already order Highways Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to require applicant for an Non Executive Section 119C Officers already order to enter into agreement Highways Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member
05 – Partnership landscapes Page 16 of 20 Cabinet 27 June 2012 43 Power to make an SSSI (site of Non Executive Section 119D Officers already special scientific interest) diversion Highways Act 1980 have delegated order authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to decline to determine Non Executive Section 121C Officers already certain applications Highways Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Duty to assert and protect the Non Executive Section 130 Highways Officers already rights of the public to the use and Act 1980 have delegated enjoyment of highways authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Duty to serve notice of proposed Non Executive Section 130A Officers already action in relation to obstruction Highways Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to apply for a variation Non Executive Section 130B(7) Officers already order under Section 130B Highways Act 1980 have delegated Highways Act 1980 authority provided there are no
objections. If
objections to Portfolio holder in consultation with the local member Power to authorise temporary Non Executive Section 135 Highways Officers already disturbance of surface of footpath, Act 1980 have delegated bridleway or restricted byway authority provided there are no objections. If objections to Portfolio holder in consultation with the local member
05 – Partnership landscapes Page 17 of 20 Cabinet 27 June 2012 44 Power to temporarily divert Non Executive Section 135A Officers already footpath, bridleway or restricted Highways Act 1980 have delegated byway authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Functions relating to the making Non Executive Section 135B Officers already good of damage and the removal Highways Act 1980 have delegated of obstructions authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Powers relating to the removal of Non Executive Section 149 Highways Officers already things so deposited on highways Act 1980 have delegated as to be a nuisance authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to enter into agreements Non Executive Section 35 Officers already with respect to means of access Countryside and have delegated Rights of Way Act authority provided 2000 there are no objections. If objections to Portfolio holder in consultation with the local member Power to provide access in Non Executive Section 37 Officers already absence of agreement Countryside and have delegated Rights of Way Act authority provided 2000 there are no objections. If objections to Portfolio holder in consultation with the local member Power to permit deposit of Non Executive Section 139 of the Officers already builder’s skip on highway Highways Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member
05 – Partnership landscapes Page 18 of 20 Cabinet 27 June 2012 45 Power to license planting retention Non Executive Section 142 of the Officers already and maintenance of trees etc in Highways Act 1980 have delegated part of highway authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to authorise erection of Non Executive Section 147 Highways Officers already stiles etc on footpaths or Act 1980 have delegated bridleways authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to grant a street works Non Executive Section 50 of the New Officers already licence Roads and Street have delegated Works Act 1991 authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to license works in relation Non Executive Section 169 of the Officers already to buildings etc which obstruct the Highways Act 1980 have delegated highway authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to dispense with obligation Non Executive Section 172 Highways Officers already to erect hoarding or fence Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to restrict the placing of Non Executive Section 178 Highways Officers already rails, beams etc over highways Act 1980 have delegated authority provided there are no objections. If objections to Portfolio holder in consultation with the local member
05 – Partnership landscapes Page 19 of 20 Cabinet 27 June 2012 46 Power to consent to the Non Executive Section 179 Highways Officers already construction of cellars etc under Act 1980 have delegated street authority provided there are no objections. If objections to Portfolio holder in consultation with the local member Power to consent to the making of Non Executive Section 180 Highways Officers already openings into cellars etc under Act 1980 have delegated streets and pavement lights and authority provided ventilators there are no objections. If objections to Portfolio holder in consultation with the local member
05 – Partnership landscapes Page 20 of 20 Cabinet 27 June 2012 47 Appendix B
Partnership Landscapes Revised Recommendation 15th May 2012
1. That the Strategic Director for Resources is authorised and requested to make such changes to the Council’s Constitution as are required in respect of:
i) The Executive and Non Executive functions formerly exercised by the Area Committees as set out in Appendix Two to the Report
ii) The allocation of community grants as more specifically set out in Recommendation 2 of this report
2. In respect of Community Grants:
a) Community Grants be allocated on the basis of £5000 for each county councillor
b) Arrangements are made for the allocation of Community Grants by the Strategic Director – Communities Group following local discussions led by the relevant local County Councillor and in accordance with overall criteria which will be linked to County Council priorities and finalised by the Portfolio Holder for Customers, Access and Physical Assets
c) That the Strategic Director for Communities, in consultation with County Councillors for the District/ Borough Council area, enters into such arrangements as may be appropriate for the pooling of community grants with District / Borough Councils
3. That the Strategic Director for Communities arranges for the convening of an annual meeting of County Councillors by area in order to develop recommendations to Cabinet for the allocation of the highways maintenance budget
4. That the Strategic Directors for Resources and Communities take forward discussions with partner agencies regarding the following matters:
i. Enhancing the contribution of partner agencies to the administration of the Community Forums
ii. Combining funds between the County Council and partner agencies in relation to community grants
iii. Reviewing the current model terms of reference for the Community Forums in line with the approach set out in paragraph 5 of this report and the individual terms of reference applying to the 30 Community Forums
Cabinet 27 June 2012 48 iv. Establishing agreed processes and criteria for the allocation of community grants to applicants
v. Taking forward the Council’s work with district based Local Strategic Partnerships following, the approach set out in paragraph 8 of this report
5. That, in relation to the matters set out in recommendation 4 above, a further report is made to the Council meeting on 10th July 2012 summarising progress and making such further recommendations as may be required
6. Convening area seminars as referred to in paragraph 7.3 will be subject to the agreement of the relevant portfolio holder
Cabinet 27 June 2012 49
County Council 15th May 2012
Partnership Landscapes
Engagement Update
1.1 In line with paragraph 9.7 of the main report, this short paper gives further information in relation to responses received to the Member Working Group report.
1.2 The first of these is an extract from the draft minutes of a meeting of Nuneaton and Bedworth Area Committee held on 4th April 2012:-
Nick Gower-Johnson summarised the latest thinking on how the functions of Area Committees could be undertaken in the future, after the Area Committees are dissolved on 15 May 2012. Nick explained that a member working group was established in June 2011 to consider possible options, and a report containing various proposals will be consulted on soon. These proposals include:
Three options for the allocation of Community Grants A choice over the distribution of grant funding (split equally between member wards or scaled according to local need) Transferring transport functions to the relevant Portfolio Holder in consultation with the local member and community forum
A member discussion then ensued. The Chair asked the following points from that discussion be considered in the finalisation of the report: The dissolution of Area Committees will remove the local link that residents currently have to the County Council The public will no longer be able to participate in County Council decision-making, as they are not allowed to participate at Cabinet or Portfolio Holder decision-making sessions It is acknowledged that one size does not fit all, and future arrangements for Community Forums should reflect this It is unclear if partners (police, health etc) will be willing and/or able to attend multiple Community Forums, compared to just one Area Committee There are concerns about allocating funding equally on a per- member basis, as it takes no account of varying population densities There is scope for the proposals in the report to be explained in a clearer manner The report should recognise that Nuneaton & Bedworth is different to other district/s/boroughs in that it does not have parish councils Questions remain about the future of police participation at Community Forums after the elections in November
Cabinet 27 June 2012 50 1.3 A response has been received from Councillor Stephen Thirwell, Deputy Leader of Stratford on Avon District Council (Appendix A)
1.4 A response has been received form Warwickshire Association of Local Councils as follows:
The Association welcomes the decision to dissolve the 5 Area Committees.
We would comment as follows
One round of an opportunity to apply for funding in a 12 month period, is not helpful to the local community. If the date is missed it is a long period to wait until the next opportunity. As a compromise we would suggest 6 monthly opportunity.
Under 5.7 and 5.8 we would very strongly support the proposals in these points. We have received on several occasions and vehemently stated protests from parish councils in North Warwickshire that they do not have the same rights as parish councils elsewhere in the county. North Warwickshire Borough Council should not be allowed to continue with their current practices and parish and town cllrs should be included in the decision making process and the opportunity to chair.
1.5 A response has been received from Southam Town Council as follows:
I am writing to advise that Southam Town Council has considered that attached document and their observations are as follows: They are concerned that budgets would be given to individual Councillors They consider allocations should be based on a formula using current population and deprivation figures
1.6 A response has been received from Warwickshire Race Equality Partnership as follows:
I have read the report and the part that I would be keen for WREP to have an involvement with, is the first bullet point under 5.3, which outlines the introduction of a wider range of community intelligence when setting local priorities. I would hope to ensure that the work WREP have been doing with your Area Teams over the past year is cemented within any revision of the TORs concerning the Community Forums.
1.7 A response has been received from the Executive Director of Rugby Borough Council pointing out that a report would be taken to the Borough Councils’ Cabinet meeting on 25th June but that their interim comments were as follows:
We don’t have a problem in taking over the administration of the LSP but we hope that the comment in 8.2 of your report isn’t
Cabinet 27 June 2012 51
We fully support measures to improve the democratic legitimacy of the Community Fora incorporating a wider range of community intelligence including the use of social media. We would actively support any such initiatives.
We think that, as it stands, the report is missing an opportunity in respect of Community Grants. Rugby Borough Council currently distributes several hundreds of thousands of pounds of such grants and has a well established and rigorous mechanism for so doing. In relevant areas this is based on the aims of the Regeneration Strategy (which WCC has adopted), elsewhere it is guided by identified community priorities. The WCC community grant fund for the whole Borough only totals £50,000 and the distribution of this as proposed in the report will result in only £5000 being available in a couple of the Forum areas. Combining these small sums with the bigger Borough pot and joining in with the existing distribution mechanism would provide for greater impact and reduced administration as compared to the separate mechanism as proposed in the report.
1.8 A response has been received from Bishop’s Itchington Parish Council (dated 14th May) in which the Parish Council (in summary) maintains that the local Community Forum whilst not directly in control of WCC or SDC resources, does have the ability to focus the allocations of resources on concerns identified at Forum meetings, such as local policing priorities. Further, the Parish Council maintains that the Forum suffers from any form of democratic mandate, is not accountable and does not constitute an improved communication avenue between local residents, Warwickshire County Council and Stratford District Council.
15th May 2012
Cabinet 27 June 2012 52
Appendix A
Stratford on Avon District Council Response to WCC Partnership Landscapes Member Working Group Findings County Council meeting 15th May 2012
Stratford on Avon District Council welcomes the opportunity to further contribute to the review of Partnership Landscapes and in particular the arrangements and role of the Community Fora.
In 2011 in response to the WCC Locality Review this Council made a number of suggestions to improve the way community Fora operate in the future and suggestions on the future development of Fora. Sadly, these comments were not taken into account when the final report was published. These are re-attached as an appendix and we recommend they are re-considered. In response to the latest report we make the following comments:-
i. Enhancing the contribution of partner agencies to the administration of the Community Forums This proposal potentially creates a budget pressure immediately following the budget agreement. There is no capacity either physical or financial in the Council to support the administration of the forums. Reduced resources within the Council have meant that over the last two years officers have only attended when the agenda required it. This recommendation is surprising given the Locality Team has a greater resource than this Council’s Committee Service.
ii. Combining funds between the County Council and partner agencies in relation to community grants This Council confirms there are no budgets available to allocate to the community grants programme in 2012/13.
iii. Reviewing the current model terms of reference for the Community Forums in line with the approach set out in paragraph 5 of this report and the individual terms of reference applying to the 30 Community Forums
Stratford on Avon DC favours a ‘bottom up’ approach giving local communities the ability to develop their own forums in a way, which suits them. It therefore follows that a ‘one size fits all’ approach across the County is not supported, as this would clearly dilute the ability of each Fora to determine their own direction.
It will help reduce the scepticism which many local representatives feel about the role and effectiveness of the community Fora. There remains an over representation of County, District and Parish Councillors at community forums with a small number of residents attending. The Fora are not a decision making body with many them still finding their feet and nowhere near a position where local residents are empowered to take on a decision making role on behalf of the local community and the proposed
Cabinet 27 June 2012 53 approach for the allocation of community grants does not address this issue effectively and much more work needs to be done, on a partnership basis, to get to a position where this is a possibility. There is no attempt to assess the working of the forums in light of the preference of government for strengthening parish councils as units of government. The Localism Act will require a re-balancing of relationships with parish councils and more direct work with them on matters such as neighbourhood planning, neighbourhood development orders, community right to build and assets of community value. There are resource issues to address with this level of community engagement at a parish level as well as at a forum level. We recommend that any matters being dealt with at a parish level be excluded from the Fora agenda. Local health involvement- in many cases it has taken a long time to even get representation from any health body. In Stratford District we have a higher than average aging population in the District and with the change in how health services are delivered this has is a high priority and cause for concern. We strongly recommend that a residents’ survey is undertaken on the merits, functions and format for the Community Fora which will assist in shaping them around local need, identify resource requirements and future priorities
iv. Establishing agreed processes and criteria for the allocation of community grants to applicants
We strongly recommend that the survey recommended above seeks local views for the allocation of community grants.
v. Taking forward the Council’s work with district based Local Strategic Partnerships follows the approach set out in paragraph 8 of this report.
Paragraph 8.1 again creates a pressure immediately following the budget settlement. This District’s LSP has reviewed its working and is operating on a considerably reduced basis, following the County’s previous decision to withdraw its support.
The District Council welcomes positive discussions on the operation and conduct of LSPs, but it is essential the County Council does not decide to withdraw if it does not achieve its favoured position. All partners must work together to find a way forward that achieves maximum outcomes for local communities.
Local government and LSPs must only work in partnership where added value is being achieved.
vi. Other Issues
It is surprising that the complete recommendations of the Peer Review of Partnerships has not been covered by the Working Group, rather than the principle focus on the future of Area Committees and Area For a. It is essential the other recommendations are addressed in a manner that is inclusive of all partners.
Cabinet 27 June 2012 54 The report would also benefit from addressing issues such as more effective engagement of districts and boroughs in bodies such as the emerging Health and Wellbeing Board, Police and Crime Panels and Children’s Trust. (It is considered that it would be more effective to combine the Children’s Trust with the Safeguarding Vulnerable Adults Board, due to the better use of Districts’ and Boroughs’ capacity.
Lastly the plethora of groups being created as part of the Local Enterprise Partnership should be examined to ascertain if they are an effective use of resources.
Councillor Stephen Thirlwell Deputy Leader Stratford on Avon District Council, 30th April 2012
6 Cabinet 27 June 2012 55
Agenda item: 8
CABINET
Report Summary Sheet
Date: Wednesday 27th June
Subject: A5 Strategy
Portfolio: Planning and Development – Cllr D. Aldington
From: Director - Regeneration and Public Protection
The purpose of this report is to seek agreement to the adoption of Summary: the A5 Strategy, which covers the A5 from the A449 Gailey (Staffordshire) to the A45 Weedon (Northamptonshire) passing through the Borough.
The A5 Strategy has been prepared jointly by those Authorities running along the A5. Recommendations: That; 1. the Strategy and accompanying Action Plan, at Appendix A, be adopted as formal evidence to underpin and inform the Borough Plan and relevant planning documents; to inform negotiations with developers; and be used by Agencies in any potential bids for infrastructure funding.
2. That the portfolio holder for Planning and Development be the Council’s representative on the A5 Joint Member Transport Partnership.
To enable the Council update its evidence base as part of the Reasons: development of the Borough Plan, specifically this document will create an evidence base relating to the A5.
In addition the adoption of the document and involvement in the Joint Member Transport Partnership will ensure the Council is involved in discussions on the A5.
Cabinet 27 June 2012 56 Options: To support the Strategy
To not support the Strategy
To support the Strategy but suggest amendments as part of the review
Yes Subject to call-in:
Forward plan: No
Corporate priorities: Aim 3, Priorities 1 and 2
Relevant statutes or The preparation of evidence base is a statutory policy: requirement under the Planning and Compulsory Purchase Act 2004 and the associated Town and Country Planning (Local Development) (England) Regulations 2004.
Equal opportunity implications: The A5 Strategy will be published on the Council’s website as an evidence base document, therefore all those with an interest in Planning related matters in Nuneaton and Bedworth will be appropriately directed to the document. Where required the strategy will also be made available in paper format.
Human resources implications: None
The costs associated with the publication of the A5 Financial implications: Strategy will be met through the existing budget.
Health Inequalities Implications: None relevant
Section 17 - Crime and Disorder Implications: No applicable
Risk management implications:
Cabinet 27 June 2012 57 Publication of the A5 Strategy is sought to ensure that the Council maintains an up to date evidence base. In addition Member involvement with the wider A5 Member group will ensure the Council is kept up to date and involved in any emerging projects.
Environmental implications: None arising from the report
Legal implications: None arising from the report
Contact details: Ashley Baldwin Principal Planning Officer 02476 376329 [email protected]
Cabinet 27 June 2012 58
AGENDA ITEM NO. 8
NUNEATON AND BEDWORTH BOROUGH COUNCIL
Report to: Cabinet - Wednesday 27 June 2012
From: Director - Regeneration and Public Protection
Subject: A5 Strategy
Portfolio: Planning and Development – (Councillor D. Aldington)
1. Purpose of the Report
1.1 The purpose of this report is to summarise the main content of the A5 Strategy, as well as setting out how it will be used as a piece of evidence for the Borough Plan and other pieces of work such as Local Transport Plans. It seeks a decision on whether or not to adopt the Strategy and endorse the Planning and Development portfolio holder to represent the Council on the A5 Joint Member Transport Group.
2. Recommendations
That;
2.1 the Strategy and accompanying Action Plan, at Appendix A, be adopted as formal evidence to underpin and inform the Borough Plan and relevant planning documents; to inform negotiations with developers; and be used by Agencies in any potential bids for infrastructure funding.
2.2 That the portfolio holder for Planning and Development be the Council’s representative on the A5 Joint Member Transport Partnership.
3. Background
3.1 An officer liaison group was established, consisting of 16 Local Authorities and the Highways Agency following an A5 Member group consisting of County Councillors identified the need to address issues along the A5. The liaison group consists of:
Cabinet 27 June 2012 59
- Highways Agency - Staffordshire County Council - Warwickshire County Council - Leicestershire County Council - Northamptonshire County Council - South Staffordshire District Council - Cannock Chase District Council - Walsall Metropolitan Borough Council - Lichfield District Council - Tamworth Borough Council - North Warwickshire Borough Council - Nuneaton and Bedworth Borough Council - Rugby Borough Council - Hinckley and Bosworth Borough Council - Blaby District Council - Harborough District Council - Daventry District Council
3.2 The Strategy covers a 62 mile section of the A5 from Gailey in Staffordshire to Weedon in Northamptonshire via Leicestershire and Warwickshire. As such, it includes parts of both the West and East Midlands. The route is varied in nature, with heavily trafficked ‘urban’ sections around Cannock/Brownhills and Nuneaton/Hinckley, and more lightly trafficked ‘rural’ sections west of M6 Junction 12 in Staffordshire and south of the Daventry International Railfreight Terminal (DIRFT) in Northamptonshire.
3.3 Existing traffic levels along certain parts of the route are heavy throughout the day, particularly around Cannock, Lichfield, Tamworth, Nuneaton/Hinckley and Magna Park. Without suitable investment, future development will exacerbate these congestion issues, as well as creating new pressure points. Proposed development in and around Rugby combined with the intention to expand facilities at DIRFT are an example of where pressure is likely to occur.
3.4 The Strategy has been prepared in the context of national and local policies and guidance, including the recent Local Transport White Paper. This places a strong emphasis on the transport system facilitating and supporting the recovery of the UK economy, whilst at the same time making a positive contribution towards carbon reduction and safety. The White Paper also makes it clear that transport should support communities and local business, of which there are numerous examples along or adjacent to the A5. The importance of the A5 in meeting travel demand and supporting the local economy was recognised in the ‘Delivering a Sustainable Transport System’ (DaSTS) study of the North-South Corridor between Leamington Spa, Coventry and Nuneaton.
Cabinet 27 June 2012 60 4. Objectives and Aims
4.1 The high level objectives of the Strategy relate to the national imperatives set out in the Government’s recent White Paper on Transport, ‘Creating Growth, Cutting Carbon’. This focuses on delivering a transport system which is an engine for economic growth, but which is greener, safer and improves quality of life for communities.
4.2 Based on these imperatives, the Strategy established the following objectives:
a) To ensure that the A5 is fit for purpose in terms of its capacity and safety, both now and in the future; b) To allow the A5 to play its full and proper role in supporting and facilitating economic activity and growth at a local and national level; c) To promote and facilitate access to leisure and tourism within the area covered by this strategy d) To assist in identifying the priority improvements along the A5 corridor that are needed to facilitate and enable growth, reduce congestion, improve safety, improve air quality and deliver a sustainable transport system; and e) To reduce, where possible, the impact of traffic on communities along the A5.
4.3 The aims of the Strategy are to:
a) Provide a better understanding of known challenges and future opportunities on the A5 in a single evidence base; b) Put in place a Strategy that can be used to: a. Balance the need to assist in unlocking the economic potential of the A5 corridor whilst at the same time ensuring capacity and highway safety issues are addressed; b. Inform and/or support policy documents such as Local Development Frameworks, Local Transport Plans and strategies for the Local Enterprise Partnerships; c. Inform discussions with developers regarding Transport Assessments and contributions towards transport mitigation measures; d. Assist bids for securing funding towards improvements to the A5, e.g. Regional Growth Fund, Local Sustainable Transport Fund, Major Scheme funding, European Regional Development Fund etc. c) Provide a comprehensive Action Plan of appropriate, deliverable and targeted interventions.
4.4 An example of where the Strategy would have been used in the past would relate to the MIRA bid for Regional Growth Funding which was successful as part of the round 2 bids. The funding received from this bid will result in improvements on the A5, running adjacent to the
Cabinet 27 June 2012 61 Borough, that will seek to offset impact created by the expansion of the MIRA park and Enterprise Zone.
5. The Strategy
5.1 The remaining elements of the Strategy are divided up into the following sub sections:
a) Policy Context – provides comprehensive detail behind the policy supporting the development of the Strategy; b) Description of the Route – sets out the length of the route that is covered by the Strategy; c) Development Proposals – identifies the relevant proposals for each area that is encompassed by the Strategy. In relation to Nuneaton and Bedworth it is indicated that the locations for long term growth are yet to be agreed. However it is proposed that the A5 Strategy be updated annually to take account of factual changes, such as the progression of the Borough Plan, consequently there will be an opportunity to update this section at the appropriate point; d) Strengths, Weaknesses, Opportunities and Threats – this analysis is included within the Strategy to highlight some of the key issues along the stretch of the A5 covered by the Strategy; e) The Strategy – this section sets out the strategy to deliver the objectives set out above. It is based on a range of statements, the central theme of the strategy is to ensure that the corridor functions efficiently to allow safe, ease of movement, facilitates and supports economic growth and tourism, preserves cultural heritage and plays its role in delivering future housing and employment growth; f) Action Plan – this section identifies relevant schemes that have been identified along the stretch of the A5 covered by the Strategy; g) Delivery and Monitoring – identifies that the Strategy will be delivered by the Liaison group in conjunction with transport operators and other relevant organisations. It also notes that monitoring of the Strategy will effectively be undertaken by the Local Highway Authorities through their current monitoring procedures.
6. Next Steps
6.1 It is intended that all those Local Authorities who have been encompassed by this A5 Strategy seek to adopt it as an evidence based document. In order to ensure that the Strategy remains relevant to the Highways Agency and Local Authorities along the route of the A5, it is proposed to be reviewed every 3 – 5 years. Factual reviews will be carried out on a more regular basis, particularly with regards to updating progress on the preparation of Development Plan Documents such as the Borough Plan.
Cabinet 27 June 2012 62 Cabinet 27 June 2012 63 Cabinet 27 June 2012 64 Cabinet 27 June 2012 65 Cabinet 27 June 2012 66 Cabinet 27 June 2012 67 Cabinet 27 June 2012 68 Cabinet 27 June 2012 69 Cabinet 27 June 2012 70 Cabinet 27 June 2012 71 Cabinet 27 June 2012 72 Cabinet 27 June 2012 73 Cabinet 27 June 2012 74 Cabinet 27 June 2012 75 Cabinet 27 June 2012 76 Cabinet 27 June 2012 77 Cabinet 27 June 2012 78 Cabinet 27 June 2012 79 Cabinet 27 June 2012 80 Cabinet 27 June 2012 81 Cabinet 27 June 2012 82 Cabinet 27 June 2012 83 Cabinet 27 June 2012 84 Cabinet 27 June 2012 85 Cabinet 27 June 2012 86 Cabinet 27 June 2012 87 Cabinet 27 June 2012 88 Cabinet 27 June 2012 89 Cabinet 27 June 2012 90 Cabinet 27 June 2012 91 Cabinet 27 June 2012 92 Cabinet 27 June 2012 93 Cabinet 27 June 2012 94 Cabinet 27 June 2012 95 Cabinet 27 June 2012 96 Cabinet 27 June 2012 97 Cabinet 27 June 2012 98 Cabinet 27 June 2012 99 Cabinet 27 June 2012 100 Cabinet 27 June 2012 101 Cabinet 27 June 2012 102 Cabinet 27 June 2012 103 Cabinet 27 June 2012 104 Cabinet 27 June 2012 105 Cabinet 27 June 2012 106 Cabinet 27 June 2012 107 Cabinet 27 June 2012 108 Cabinet 27 June 2012 109 Cabinet 27 June 2012 110 Cabinet 27 June 2012 111 Cabinet 27 June 2012 112 Cabinet 27 June 2012 113 Cabinet 27 June 2012 114 Cabinet 27 June 2012 115 Cabinet 27 June 2012 116 Cabinet 27 June 2012 117 NUNEATON & BEDWORTH BC
Cabinet 27 June 2012 118 Cabinet 27 June 2012 119 Cabinet 27 June 2012 120 NUNEATON & BEDWORTH BC
Cabinet 27 June 2012 121 NUNEATON & BEDWORTH BC
Cabinet 27 June 2012 122 NUNEATON & BEDWORTH BC
Cabinet 27 June 2012 123 Cabinet 27 June 2012 124 Cabinet 27 June 2012 125 Cabinet 27 June 2012 126 Cabinet 27 June 2012 127
Agenda item: 9
CABINET
Report Summary Sheet
Date: 27th June 2012
Subject: Policy: Events in Parks, Open Spaces and Town Centres
Portfolio: Arts and Leisure (Councillor I. K. Lloyd)
From: Director Governance and Recreation
Summary: This report seeks Cabinet’s approval for the adoption of a Policy for Events in Parks, Open Spaces and Town centres and Cabinet’s approval of an associated report from the Environment OSP on The Use of Open Space. In doing so, Cabinet will enable the establishment of a:
1. Transparent and consistent approach when working with event organisers 2. Structure of fees and charges 3. Lean and efficient events service 4. Diverse annual programme of events and activities encompassing leisure, sport, culture, heritage and the arts, positively contributing to the: Culture and vibrancy of our Borough Cohesion of our communities Boroughs image, reputation and tourism offer Generation of income for the local economy
Cabinet 27 June 2012 128 Recommendations:
1. Cabinet endorse the Environment OSP ‘Use of Open Space’ report
2. That the Events in Parks, Open Spaces and Town Centres Policy as set out in Appendix B be approved
3. That the schedule of Fees and Charges at Appendix C be approved
Reasons: To establish a professional and transparent approach to the benefit of event organisers not only from local community, charity and not for profit groups, but also those from further afield looking for an event venue
Removal of barriers enabling the Communications and Events Team to deliver a more effective and responsive events service.
To encourage the delivery of a wider range of well managed events and activities in our parks, open spaces and town centres.
Further contribution to the delivery of the Corporate Plan
To enrich the lives of those who live, work and visit the Borough throughout the year through the delivery of a diverse range of events in our Parks, Open Spaces and Town Centres
Options: 1. To accept the policy and fee structure
2. To not accept the policy and fee structure
Subject to call-in: Yes
Forward plan: No
Corporate priorities: Aim 1, Priorities 2 & 3; Aim 2, Priority 1; Aim 3
Relevant statutes or Home Office: The Good Practice Safety Guide policy: Health & Safety Executive Event Safety Guide (HSG195)
Cabinet 27 June 2012 129
Equal opportunity implications:
None
Human resources implications:
None
Financial implications:
Yes
Health Inequalities Implications:
None
Risk management implications:
1. Exposure to risk of inexperienced event organisers will be reduced.
2. Exposure of the public to risk at events will be reduced.
3. The Council will be exposed to less risk as liabilities will be better understood.
Environmental implications:
It can be anticipated that better informed event organisers will cause less damage to the environment of parks, open spaces and town centres
Legal implications:
Reduces risk of litigation against the Council
Contact details: Andrew Daw Communications, Events & Emergency Planning Mgr. 024 7637 6372
Cabinet 27 June 2012 130
AGENDA ITEM NO. 9
NUNEATON AND BEDWORTH BOROUGH COUNCIL
Report to: Cabinet (27th June 2012)
From: Director Governance and Leisure
Subject: Events in Parks, Open Spaces and on the Highway
Portfolio: Arts and Leisure (Councillor I. K. Lloyd)
1. Purpose of Report
1.1 To seek Cabinet’s approval for the adoption of an Events Policy establishing objectives and direction for a service that will attract a more varied selection of events to the Borough’s Parks, Open Spaces and Town Centres.
Note: Street Parties, Parades and the Council’s own Civic Event activities are subject to additional criteria and are therefore not covered in the scope of this report.
2. Recommendations
2.1 That the report from the Environment OSP, ‘Use of Open Space’ report be endorsed.
2.2 That the Events in Parks, Open Spaces and Town Centres Policy as set out in Appendix B be approved.
2.3 That the schedule of Fees and Charges at Appendix C be approved.
3. Background
3.1 Whilst various community groups, charitable organisations and commercial organisations routinely deliver annual events throughout the year within the Borough in Parks, Open Spaces and in Town Centres, we are not encouraging or attracting a broader selection of new events to the Borough for the benefit of our residents.
3.2 Over many years an event pack has evolved setting out terms and conditions for event organisers with cognisance to local byelaws and industry best practice. However, these terms and conditions have not always been applied consistently and in some cases present barriers to event organisers.
Cabinet 27 June 2012 131 3.3 That Parks and Open Spaces can be hired for hosting events is not being promoted by the Council and as such many community groups have not explored the possibility of delivering events in the Borough and it is possible that the Borough is being bypassed by commercial event organisations who are not aware of the offer available within the Borough.
3.4 The Council has not previously set and published a schedule of charges for the hire of land for the purpose of delivering an activity or an event. Event organisers are therefore unable to access charges for consideration when planning an activity or an event.
3.5 Residents and visitors to the Borough are unable to access joined up information allowing them to plan their leisure time within the Borough e.g. informing them of the location and environment of our Parks and Open Spaces and activities and events happening or planned within them.
3.6 The role of the Council’s Communications and Events Team is not to deliver events for the public, but to promote Nuneaton and Bedworth as an event venue and to encourage event organisers to deliver events within the Borough. In addition, to encourage and support local community, charity and not for profit groups to run events by providing them with the knowledge, expertise, support and in some instances training to allow them to deliver events.
4. Use Of Open Space Report (Appendix A)
4.1 A detailed piece of work was undertaken by the Use of Open Space Select Committee, which involved local community groups, charities, event organisers and interested parties including the Royal Society for the Prevention of Cruelty to Animals (RSPCA), Insurance Agencies and the Health and Safety Executive (HSE) etc.
4.2 The select committee paid specific attention to issues surrounding: Insurances, Food Hygiene, Health & safety Certification Event Land Hire Animal Use Police Events Policy
4.3 The select committee’s findings were presented in a report to the Environment Overview & Scrutiny Panel who recommends that Cabinet accept the findings and allow the report to inform the Communications and Events Team Business Plan.
Cabinet 27 June 2012 132 5. Events in Parks and Open Spaces Policy (Appendix B)
5.1 The presented draft policy is a first step towards setting out a professional and transparent events service with clear vision, aims and objectives. It identifies links to the corporate plan aims and objectives and underpins the development of a new suite of simplified user friendly information for event organisers. It also forges links with Warwickshire Police, Warwickshire Fire & Rescue Service, Warwickshire County Council and the West Midlands Ambulance Service from which all event organisers will benefit whilst planning their event.
5.2 The draft policy introduces the development of a published scale of fees and charges for an event site licence based on the type and size of event, length of occupancy and time required to rig/de-rig. Publication of these charges will remove the existing charging anomalies, enable event organisers to compare costs of delivering events in Nuneaton and Bedworth with neighbouring areas and allow them to plan their finances.
6. Schedule of Fees and Charges
6.1 The scale of fees and charges set out in Appendix C has been developed with consideration to charges applied by neighbouring authorities and those across the region. The fees and charges have been competitively set to ensure that event organisers not discouraged to deliver activities and events in the Borough.
6.2 The schedule of fees and charges will develop further to support the events service delivery and will be reviewed on an annual basis.
7. Community and Council Benefits
7.1 Events positively contribute to the cultural offer in the Borough, create a sense of place, attract investment, provide jobs and enrich the lives of the people who live, work and visit here.
7.2 The Council can earn revenue from commercial organisations delivering events in our parks, open spaces and town centres or using areas within them to deliver or promote services.
7.3 The legislation and guidance governing the delivery of events continues to evolve rapidly and it is important that the Council freely passes on the relevant information to event organisers to ensure they do not overlook their responsibilities.
Cabinet 27 June 2012 133
8. Conclusion
8.1 In order to deliver an efficient events service, the Council needs an effective and transparent events framework. The adoption of the Events in Parks, Open Spaces and Town Centres Policy with the Schedule of Fees and Charges will underpin the development of a lean and effective events service, the outcome of which will be a broader range of events taking place in the Borough and a more vibrant experience for those who live work and visit here.
Cabinet 27 June 2012 134 The use of Open Space Report of the Environment OSP
www.nuneatonandbedworth.gov.uk 024 7637 6376 Cabinet 27 June 2012 135 1. Purpose of the Report
The purpose of this report is to advise the Environment Overview & Scrutiny Panel (OSP) of the findings of the Use of Open Space Select Committee and to make recommendations on the same.
2. Recommendation
The Use of Open Space Select Committee having considered the information available request that the Environment OSP approve the recommendations made herein as follows:-
i. that the Environment OSP recommends to Cabinet that the recommendations and findings of the Use of Open Space Select Committee provided in paragraph 4 below be accepted and go forward to direct the Communications and Events Team Business Plan.
3. Background
3.1 The working group included Cllrs C Watkins, R Taylor, V Fowler together with several local event organizers inc representatives from Barkers Fairgrounds, Nuneaton Carnival and Camp Hill Festival Committee. The initial meeting of the working group took place on 25 August 2011.
3.2 At its meeting of the 21 July 2011 the Environment OSP received a report that indicated that there were areas of open space in the Borough that could be used for holding events e.g. fairgrounds, vintage car shows, farmers markets, community events and that these events may generate income for the Borough and improve community cohesion. The Communications and Events Manager reported that the Parks and Countryside Events/Promotions and Funding Officer had recently joined the Communications and Events team from the Parks and Countryside department bringing all events (Excluding Christmas Light Switch-Ons, Town Centre Entertainment and Christmas Toy Appeal etc.) together in one area.
3.3 The adopted terms of reference for the group were to:
• Look at the current use of parks and open spaces by community groups and commercial enterprise • Look at the need for proactive promotion and the ability of community groups and commercial enterprise to hire parks and open spaces • The Select Committee’s involvement/feedback to inform aspects of the 2011/12 Business Plan when assessing insurance levels, safety certification standards, land hire rates etc, subject to the agreement of the Environment OSP
Cabinet 27 June 2012 136 3.4 The group met for a further five meetings, considering an assortment of topics, including:
i. Insurances, Food Hygiene, Health & Safety Certification (September Meeting)
ii. Event Land Hire – (October Meeting)
iii. Animal Use (November Meeting)
iv. Police Events Policy (November Meeting)
v. Summary (January Meeting)
3.5 Following careful deliberation of the results of a benchmarking exercise, consideration of industry best practice, national guidance and the experience of those attending the meetings, a number of recommendations for consideration by the Environmental OSP are given below.
4. Recommendations and Observations
4.1 Event Organisers Role
The group recommends that:
• Each event requires a named individual acting as the event organiser with overall responsibility for the event. • It is the responsibility of the event organiser to ensure that the necessary ride certification, food hygiene certification and insurance cover is in place for subcontractors participating in their event and for themselves e.g. the collection and checking of documentation is the responsibility of the event organiser and not NBBC. • It is the responsibility of the event organiser to ensure that food providers are registered with the Council and that providers have appropriate Food Hygiene Certificates.
4.2 Provision of Support to Event Organisers
4.2.1 The Crime and Disorder Act 1998, Community Fire Safety Plans, and Health Improvement Programmes require local authorities, the police, fire and rescue services and health authorities to work together to improve community safety in their areas. However, many public events are not covered by the strict controls that govern sports events, and throughout the UK Event Safety Advisory Groups have been established at the local level to ensure that event organisers have access to advice and guidance to assist them in planning their event. All guidance aimed at event organisers recommends that they seek guidance from their local safety advisory group.
Cabinet 27 June 2012 137 4.2.2 The Group recommend that organisers of events where attendance is predicted to be over 500 have the ability to seek advice from a local Nuneaton and Bedworth Events Advisory Group (EAG) whose members will include:
• Nuneaton and Bedworth Borough Council • Warwickshire Police • Warwickshire Fire and Rescue • West Midlands Ambulance Service
And when required, additional interested parties may be involved such as:
• Warwickshire County Highways • Environment Agency • British Waterways • St. John Ambulance
4.2.3 To avoid unnecessary routine meetings, it is recommended that event organisers notify the EAG via the council of their planned event. The event details are then passed to the EAG members and any advice or concerns returned to the event organiser. If it is identified that any member of the EAG has concerns, then arrangements will be made for one or all EAG members to attend the event organisers own planning meeting or a meeting of the EAG will be called to which the event organiser will be invited.
4.2.4 For a full outline of the purpose of the Nuneaton and Bedworth Events Advisory Group please see Paragraph A of the attached appendix.
Note: The recognition of the Nuneaton and Bedworth Events Advisory Group brings some structure to the adhoc and resource intensive arrangements currently in place.
4.2.5 It is further recommended that a simple events guide from the Nuneaton and Bedworth Events Advisory Group be developed that would direct the events organisers to where guidance and information relevant to their event may be obtained. See Paragraph B of the attached appendix.
4.3 Public Liability Insurance
4.3.1 The group recommend that:
• Public liability insurance of £5m is the minimum requirement for most events • Public liability insurance of £10m is required for fairs, bonfires/fireworks and other events involving increased risk
4.4 Diesel/Petrol Generators
4.4.1 The council had embarked on a policy of phasing out petrol generators in favour of diesel generators on grounds of health and safety. Having
Cabinet 27 June 2012 138 considered risk against the cost of providing diesel generators, the group recommend that:
• Whilst diesel generators are mandatory at bonfire/firework events and are preferable at all other events, petrol generators can be used (up to a 2.5kVA rating) providing the named event organiser is satisfied and can evidence that safe working practices are adopted by the operator in respect of running, refuelling and fuel storage based on a risk assessment. This recommendation will ensure that smaller groups are not burdened with the expense of hiring expensive diesel generators when the generator is only required for the lighting of stalls etc.
4.5 Circuses
4.5.1 The group recommend to:
Allow: Human only circuses and those circuses that use domesticated animals e.g. horses, dogs and llama etc.
Prohibit: Circuses using wild animals (For NBBC purposes, a ‘Wild Animal’ is defined as those animals that were not native to the UK (including those born in the UK) and considered wild rather than domesticated e.g.: Lions, Tigers, Elephants, Zebra)) are not permitted.
4.6 Working Animals
4.6.1 The group recommend to:
Allow: Donkey rides, sheepdog trials, dray horses etc.
4.7 Animal Demonstration and Display Events
4.7.1 Defined as events where animals are used for display and/or educational purposes by both commercial and not for profit organisations e.g. Wildlife Sanctuary, RSPCA, falconry displays, dog agility, pet shows etc. 4.7.2 The group recommend to:
Allow: Animal Demonstration and Display Events
4.8 Animals as Prizes
4.8.1 The group recommend to:
Allow: Fish as prizes providing that each fish is accompanied by a free care pack which consists of a small tank, pebbles, food and a care information sheet to over 18’s only i.e. to ensure that children had agreement of an adult.
Prohibit: Any group offering an animal, amphibian, reptile or other living creature (Other than Gold Fish) as a prize.
Cabinet 27 June 2012 139
4.9 Fairgrounds
4.9.1 The group agreed that further investigation was required in to the possibility of holding fairs in Nuneaton and to assess which sites may be suitable.
4.9.2 It was understood that there were Fair Charters in place in the Borough which identified three days in May, and possibly further dates in September. The Fair Charters requiring further research to establish their use.
4.9.3 However, it was recognised that identifying suitable sites was difficult due to the layout of the Town Centre and the Saturday Market.
4.9.4 The New Century Way car park was seen as an obvious site but the cost associated with hosting a fair e.g. lost car parking revenue would have to be evaluated.
4.10 Ride Certification
4.10.1 It was unanimously agreed that HSE Guidance would be followed in respect of certification for rides. This requires that NBBC shall only accept rides on to its land that have passed certification by the Amusement Device Inspection Procedures Scheme (ADIPS). This approach is not unusual in the industry but is sensitive in that rides certified by the Fairground Equipment Safety Scheme (FESS) will not be accepted.
4.10.2 The group- recommend to:
Allow: ADIPS Certified Rides
Prohibit: Rides certified by FESS and other agencies.
4.11 Street and Town Centre Entertainment
4.11.1 The group were clear in their understanding that the final policy established for governing events, entertainment, performers and food concessions in parks and open spaces shall equally apply to activities delivered in the Nuneaton and Bedworth town centres and coordinated by the Town Centres Manager.
4.12 Promoting Use of Parks and Open Spaces
4.12.1 There are few options available for event organisers to promote their events. The group agreed that wherever possible NBBC would assist in the promotion of events via its website and the residents ‘InTouch’ magazine.
4.12.2 There were two banner sites located close to Riversley Park (One requires repair) that event organisers could make use of and it was recognised that discussions were taking place regarding Town Centre banner points.
Cabinet 27 June 2012 140 4.12.3 Issues around the use of fly posting on railings etc. was discussed and requires closer investigation. There is a difficult balance between helping to promote an event and the visual appearance of our environment.
4.12.4 Making use of the advertising space on bus shelters (inside) and those in the Town Centres with a view to promoting events would be looked at by the Communications and Events unit.
4.12.5 NBBC Communications and Events unit are to produce promotional material to encourage event organisers to run events in the borough and will also refresh the existing event application material to demystify technical aspects of applying for and delivering events in the borough.
Note: Paragraph D of the attached appendix indicates the information required in the event site licence application form and Paragraph D lists a number of Park Event and Technical Sheets to be developed to assist event organisers. .
4.13 Fees and Charges
4.13.1 The group agreed that in some instances, licences are to be free. However it was accepted that a Land Bond (a returnable deposit to cover the cost of any damage) be applied to most events. The group recommend the establishment of a sliding scale of charges.
4.13.2 Further work is required to establish a fare fee structure, but its groupings would be similar to, but not limited to the following:
Free: • Local community groups/registered local charities
Charged: • Out of borough community groups/registered charities • Small commercial events (Personal trainers etc.) • Fairgrounds (Small) – Non Trading Day • Fairgrounds (Small) – Trading Day • Fairgrounds (Large) – Non Trading Day • Fairgrounds (Large) – Trading Day • Markets (local art/craft/produce) • Leafleting 1st person rate and a lesser rate for each person thereafter • Filming and Still Photography
4.13.3 It was also identified that many local community event organisers depend on the council for the provision of rubbish bins, skips, WC’s, stall and barriers etc. It was noted that some borough events seem to have these provided at nil cost, whilst others have to pay e.g. Camphill Festival are charged £10 each for x30 stalls and rubbish bins cost an additional £100.
Cabinet 27 June 2012 141 4.13.4 The group agreed that the fee structure for rubbish bins, skips, WC's, market stalls, barriers and any other event resource would be reviewed and applied fairly.
4.14 Scope of Events
4.14.1 The group would like to attract a number of activities to our parks and open spaces not currently seen in the borough. To this end, individual parks and open spaces shall be looked at by the Communications and Events Unit in collaboration with the Parks Department to establish site suitability for a number of event types that may include but not be limited to the following:
• Community; Charity and Club Events • Funfairs; Rides and Inflatable’s • Music and Dance Events • Non Animal Circus and Travelling Plays • Carnivals; Marches • Street Parties • Dog agility trials; Falconry Displays; Educational animal displays and Equine events • Static Car, Motorcycle, Bicycle and Tractor displays • Fun Runs and Walks • Tethered Balloon Lifts/Balloon Launches • Helicopter landing/takeoff • Personal training in parks and open spaces • Markets – Art, Craft and Produce • Private and Commercial Hire
The above are outlined in Paragraph C of the attached appendix.
5.0 The Chair wishes to thank all those involved with this Select Committee’s work. The in-put from local event organisers and the invited witnesses has been invaluable and has led to a comprehensive review that will have benefits locally for communities around the Borough.
Cabinet 27 June 2012 142 Appendix A
A) Nuneaton and Bedworth Events Advisory Group
Introduction Nuneaton and Bedworth Borough Council and the Emergency Services routinely share information about planned events and work together to provide event organisers with important advice and guidance to ensure that public events delivered in Nuneaton and Bedworth are both enjoyable and safe.
Background When large groups of people gather in confined spaces dangerous situations can arise. This was clearly and tragically demonstrated in the Hillsborough Stadium disaster in 1989 and the fire at the Bradford football ground in 1985. Following these events, new laws were introduced to increase safety in sports grounds, and the football licensing authorities and safety sports ground advisory groups work hard to promote safety at sports events.
More recently, the Crime and Disorder Act 1998, Community Fire Safety Plans, and Health Improvement Programmes require local authorities, the police, fire and rescue services and health authorities to work together to improve community safety in their areas.
However, many public events are not covered by the strict controls that govern sports events, and therefore, throughout the UK Event Safety Advisory Groups have been established at the local level to ensure that event organisers have access to advice and guidance to assist them in planning their event.
Nuneaton and Bedworth Events Advisory Group The groups remit is to ensure that event organisers receive safety advice early on in their event planning. Who is in the group? • Nuneaton and Bedworth Borough Council • Warwickshire Police • Warwickshire Fire and Rescue • West Midlands Ambulance Service
When required, we will also call for specialist advice from others such as: • Warwickshire County Highways • Environment Agency • British Waterways
What does the group do? • We provide advice to individuals and organisations planning a public event – from a small fun run through to a major public gathering. Our advice is in addition to any legal requirements and government guidance. • By working together, we can ensure we give consistent safety advice, and achieve a minimum standard of safety at events. • We provide a focal point for discussion between the council, emergency services and other relevant groups to develop best practice for the safe management of large crowd events. • If necessary we will use our collective influence and power to prohibit unsafe activities. • We have agreed contingency plans for dealing with events. • We make recommendations for future safety improvements following an event. • We keep a database of events we are told about. Meetings The group does not meet on a routine basis. Event organisers are encouraged to notify the group via the council of their planned event. Details are passed to the groups members and comments
Cabinet 27 June 2012 143 Appendix A returned to the Event Organiser. If it is identified that any member of the group has concerns, then arrangements will be made for one or all members to attend the event organisers own planning meeting or a meeting of the group will be called to which the event organiser will be invited.
Funding The Nuneaton and Bedworth Events Advisory Group does not have a dedicated budget. The different organisations that make up the group will provide resources as necessary.
Nuneaton and Bedworth Borough Council act as the coordinator for the group.
Working with event organisers All events must have a named event organiser, and we are here offer advice and guidance to the organiser to help make the planned event a safe event.
What do I need to do? Whilst we will be pleased to offer advice on any event, we are particularly interested in larger events that are likely to have wider safety implications.
Please notify us of any event expected to attract 500 to 5000 people, giving at least 2-months notice. 6-months notice is required for any event expected to attract more than 5000 people.
We do not normally become involved in the following events that are supported through other mechanisms: • Demonstrations • Events in licensed premises unless there are special circumstances • Normal school events • Normal sporting events
If your planned event is not taking place on public land or the highway, then please send us the outline details of your event: • The time and date of the event • The type of event you are planning • How many people you expect will attend • Details of any special or unusual activities • The results of any risk assessment you have carried out • The event organisers contact details
If you are proposing to hold your event on public land or the highway, then please complete and send us your event application form.
Please address all submissions to the Communications and Events Office, Nuneaton and Bedworth Borough Council, Room 100, Town Hall, Coton Road, Nuneaton CV11 5AA
What happens next? For smaller events, we will make a note of your plans and possibly send you some safety advice. Normally, we will not take any further action. However, in some cases, we will ask you to change some of your arrangements to help improve the organisation and safety at your event.
For larger more complex events, we may take a more active role. For example we may want to meet with you to discuss your plans and arrangements in more detail.
Cabinet 27 June 2012 144 Appendix A
B) Planning and Organising an Event in Nuneaton and Bedworth Guide
Based on an existing document and influenced by similar documents from other councils, this document will be drafted and published by the Nuneaton and Bedworth Events Advisory Group, this document is referred to from the Event Site Licence Application Form and will cover:
• Establishing the event location; dates; who will attend; specialist equipment needs; possible licence requirements etc. • Establishing a committee; liaison with key agencies; developing event plans; marketing & PR; • Post event activities • Understanding expected standards: safety policy and risk assessment; first aid; catering; temporary structures; licensing; environmental considerations; toilets; stewards & volunteers; security; generators; evacuation; fire arrangements; traffic management; signage; barriers; people with disabilities; laws and regulations; Fairgrounds (ADIPS) • Direction to useful publications • Direction to Nuneaton and Bedworth specific technical/data sheets
C) Event Promotional Sheets
A number of single sheet A4 flyers to be made available from NBBC’s website promoting a variety of events welcomed in our Borough. A sheet would be produced for each of the following:
• Community; Charity and Club Events • Funfairs; Rides and Inflatable’s • Music and Dance Events • Non Animal Circus and Travelling Plays • Carnivals; Marches • Street Parties • Dog agility trials; Falconry Displays; Educational animal displays and Equine events • Static Car, Motorcycle, Bicycle and Tractor displays • Fun Runs and Walks • Tethered Balloon Lifts/Balloon Launches • Helicopter landing/takeoff • Personal training in parks and open spaces • Markets – Art, Craft and Produce • Private and Commercial Hire
The above are subject to further checks and approvals.
Cabinet 27 June 2012 145 Appendix A
D) Event Site Licence Application Form
Important 1) Please submit this form at least 28 days prior to your event. If your application is Notes: accepted, a licence will be issued within 15 working days of our receipt of your application. It is highly recommended that you submit this form well before the 28-day deadline to maximise your event publicity opportunities. 2) No consideration will be given to applications with less than 28 days notice. 3) If the event is expected to attract 500 to 5000 people, you must inform the Nuneaton and Bedworth Events Advisory Group 2-months prior to the event and 6-months prior to the event if you expect to attract more than 5000 people. Your application may be rejected if the advisory group have not been informed.
Data The data controller is Nuneaton and Bedworth Borough Council. The information supplied in Protection: this form may be shared with the Emergency Services and other regulatory bodies unless such sharing of information is prohibited by statutory instrument.
Section 1: Your Details Name of Organisation: Name of the individual organising the event:
Contact address: (We will invoice you at the address given for your site fee)
Telephone (Day): Telephone (Eve.): Email: Website:
Event Mobile No.: (The Event Organisers contact number at the event):
Contact details for Public Enquiries about your event: Tel. No.: Email:
Section 2: Event Details 2.1 General Name of event: Proposed location (park/open space):
Agreed charge: £ (See Schedule of Event Charges)
Proposed event date/s: Proposed event times Start: Finish:
Date/time site is required for set-up: Date/time site will be vacated:
Detailed description of the proposed event:
Event Type Licensable Activities Is your event a (select one): Please indicate any of the following associated Charity (Run on behalf of a charity) with your event Fund Raising (For a community group) Retail sales of alcohol Community (Not for raising funds) Boxing or wrestling entertainment Commercial (For profit/awareness raising) Performance of live music Non-Commercial (Business run, but not for profit) Performance of recorded music Civic Event (Delivered by the Mayors Office) Performance of dance Religious Event Provision of facilities for music making Club Event (Not for raising funds) Provision of facilities for dancing Schools Event Performance of a play Exhibition of a play Other (please specify)
Cabinet 27 June 2012 146 Appendix A
Note: You may be required to apply for a temporary event notice if the park/open space does not have a premise license. Please refer to the Licensing Section (Pages 4 and 12 to 14) in the Planning and Organising an Event Booklet for further details.
Is this event for charity? Yes No
If yes, name of charity: Charity Number:
Will all monies raised go to this charity? Yes No If no, please give details:
Are you charging for admission? Yes No Proposed fees: £ Are you selling programmes? Yes No Proposed price: £
Do you intend to permit any of the following at the event? Please tick all that apply. Alcohol (Only at licensed sites) Helicopter (Landing/Take off) P.A. System* Animal agility/show Inflatables* (Bouncy Castle etc) Portable Generators* Bonfire/Fireworks Lost Children Point* Power Supply* Balloon Lift or Blimp Lighting Re-Enactment Groups Carnival/Procession Live Music Road Trains Collection for Charity Market Stalls Security (Professional) Cross Country Temporary Structures* Stage - Constructed (Marquees, Staging etc.) Dance Stage – Mobile/Trailer Motorcycles Fairground Rides* Street Theatre Motor vehicles Food/Drink Concessions* Onsite Communications Fundraising/Raffles
* See additional information in the Planning and Organising an Event Booklet).
Important Note: All electrical equipment must be Portable Appliance Tested (PAT). Diesel generators are mandatory at bonfire/firework events. At all other events, diesel generators are to be used in preference to petrol generators however petrol can be used (up to a 2.5kVA rating) providing the named event organiser is satisfied and can evidence that safe working practices are adopted by the operator in respect of running, refuelling and fuel storage based on a risk assessment.
2.2 Road Closures/Diversions/Car Parking Do you anticipate the need for road closures, traffic diversions or car parking/parking bay closures? Yes No If yes, see the Planning and Organising an Event Booklet for further details.
Have you applied for the required road closure? Yes No
Are you using highway directional signs? Yes No
Do you intend to operate/arrange car parking at the event Yes No If yes, please give details:
2.3 Publicity Will you be using banner or poster event advertising? Yes No
Would you like the council to assist in the promotion of your event? Yes No
Cabinet 27 June 2012 147 Appendix A 2.4 Audience/Participants Who are your anticipated audience/participants? e.g. families with young children; young adults etc.
What are the anticipated audience/participant attendance numbers? Day…….. Eve………
2.5 Security, Stewarding & First Aid What security provision will you provide at the event (numbers of staff etc.) and how will the event be stewarded?
Will you be using barriers and/or fencing? Yes No If yes, please give details of how these will be part of your event:
What first aid provision will you be providing? (See additional information in the Planning and Organising an Event Booklet).
2.6 Toilet Facilities You are required to ensure that toilet facilities are adequate (See additional information in the Planning and Organising an Event Booklet).
Please describe the toilet facilities you are supplying and include disposal method.
If hiring toilets, please provide their name, address and telephone number:
Hire Company Name: Address: Tel. No.
2.7 Environment Note: It is the responsibility of the organiser to ensure that the site is kept clean and tidy during the event and that it is completely clear of rubbish before leaving the site – this includes the removal and proper disposal of rubbish.
Please state how you will keep the site free of litter during your event and your plans to remove and dispose of collected rubbish at the end of the even.
Section 3: Insurance Event organisers are required to hold a current policy of insurance in respect of Public Liability for Third Party Risks (Including product liability where appropriate). Please see additional information in the Planning and Organising an Event Booklet for details of insurance schemes and the minimum limits of insurance required.
Section 4: Emergency Services/Local Authorities Whilst the information you are supplying may be shared with the Nuneaton and Bedworth Events Advisory Group, it strongly recommended that you make contact with relevant emergency services/local authorities regarding your event at the earliest opportunity.
Please indicate below which emergency services you have informed and indicate the nature of your contact with them.
Warwickshire Police Warwickshire Fire and Rescue West Midlands Ambulance Service Warwickshire County Council Nuneaton and Bedworth Borough Council Civil Aviation Authority Others
Cabinet 27 June 2012 148 Appendix A Section 5: Additional Requirements Site Plan – No later than 28-Days before your event, please submit with this application form a detailed site plan of your event identifying site entrances and exits; pathways; location of barriers/fencing; location of generators and power supplies; location of electrical equipment (P.A. System; Speakers, lighting etc.); lost children’s point; catering units; location of stalls, marquees, arenas and exhibition units etc. etc. Event Manual – It is accepted good practice that for most events an Event Management Plan is prepared. Your Event Management Plan should be submitted no later than 28-days before the event. Emergency Plan – Your event emergency plan may be developed as an integral part of your event management plan. The emergency plan should identify how and when an emergency is identified/declared; evacuation routes, how you plan to warn and inform those attending the event and how you plan to liaise with emergency services. Please submit your Event Emergency Plan with the Event Manual no later than 28-days before the event.
Section 6: Checklist – Supplied Documentation Signed Event Site Licence Application Form Event Schedule/Programme Risk Assessment Noise reduction plan Event Emergency Plan Public Liability Insurance (Organiser) Traffic Management Plan Public Liability Insurance (Participants/ Detailed Site Plan Contractors) A copy of licence application if the park/open Fire Safety Plan space is not licensed
Notes: 1) The above documents need not be delivered separately if they form an integral part of a delivered Event Management Plan 2) It is strictly the event organisers responsibility to obtain and check insurances and certification of any participants/contractors taking part in the event 3) If you are not supplying any of the above documents, please give details why
Section 7: Terms and Conditions I confirm that I am over 18-years of age, that I am the organiser of the event applied for and that I agree to be bound by the licence terms and conditions, which I have read and understood. I also agree to comply with any reasonable instructions given by all authorised Nuneaton and Bedworth Borough Council officers and Warwickshire Police. I confirm that all participants including outside contractors will adhere to the licence terms and conditions.
Signature: Date: The Council reserve the right to refuse any application without stating their reason for so doing, and reserve to themselves the right of imposing special conditions where the nature of the application in their opinion so demands. The decision of the Council shall be final.
Please return this completed form together with supporting document to the: Communications and Events Team (Room 100) Town Hall, Nuneaton, Warwickshire CV11 5AA Our receipt of your application will be confirmed within 5 working days. If your application is accepted, within 10 working days we will send you two copies of the licence for your signature. You return both copies to us for a Directors signature and we return one copy to you .
Cabinet 27 June 2012 149 Appendix A
E) LICENCE AGREEMENT
Note: The standard wording for the licence has yet to be finalised but would be similar to the following:
LAND: Miners Welfare Park
The Licensor is Nuneaton & Bedworth Borough Council of the Town Hall, Coton Road, Nuneaton CV11 5AA
The Licensee is Joe Bloggs, 24 Any Road, Any Town, Any Shire AS34 6DB
The area of land to be occupied under the terms of this Licence is shown edged red on the attached plan.
The period will be for a period of 48-Hours commencing Midday Friday 20th January
The Licence fee is to be £50 exclusive of rates and all other outgoings, and is payable in advance.
The area of land is to be used only for the purpose specified on the Event Site Licence Application Form, being a Produce Market
The Licensee shall pay and discharge all rates, taxes, charges, assessments, duties and outgoings which are now, or during the Licence period shall be imposed or charged, in connection with or arising out of the grant of the Licence.
The Licence is personal to the Licensee only and is not transferable.
The Licence is a bare Licence only and no legal interest in the land is granted to the licensee.
The Licensee will indemnify the Licensor from and against all costs, claims, damages or any liabilities whatsoever arising out of the grant of this Licence and will take out public liability insurance in the sum of not less than £5m, and shall produce a copy of such insurance certificate to the Licensor prior to commencement of the Licence.
The Licensee shall not permit or do anything on the land anything which may be noxious, noisy or offensive or which cause any nuisance or obstruction whatsoever to the licensor, the general public or to any nearby residents, tenants or occupiers.
The Licensee shall make good to the Licensor’s satisfaction, any damage caused as a result of the grant of this Licence.
The Licensee will meet the costs of any reinstatement works which the Licensor requires.
The Licensee will not discharge or permit any oil or grease or any other deleterious or objectionable materials from the site into any drain or sewer. All drains, pipes, wires, cables and sewers etc. on the land are to be protected from damage if required at the Licensee’s expense.
The Licensee will be responsible for complying with any Acts, Statutory Instruments or Order imposed o the land or the use thereof, and must indemnify the Licensor against any breach or failure.
The Licensee shall be responsible for obtaining any planning permission and/or all other consents, statutory or otherwise, if required. The Licensor may terminate the Licence by the service of fourteen days written notice upon the licensee.
Cabinet 27 June 2012 150 Appendix A
The Licensee shall not display any notices, signs or advertisements, except for a sign bearing the Licensee’s name and/or their duly authorised contractors and sub-contractors names without the prior consent of the Licensor.
The Licensee will make his own arrangements for access to the land and any road, path or footpath so used is to be protected from damage and maintained in a clean safe condition and at the Licensee’s own expense.
Should the Licensee and/or their duly authorised contractors and sub-contractors be in breach of the above terms and conditions for more than fourteen days of being notified in writing of the breach by the Licensor, then the Licence shall be deemed null and void.
Authorised Council officers or Members shall be permitted entry to the venue at all times during the period of hire.
No compensation shall be paid by the Licensor upon expiration of termination of the Licence.
The Licensee shall not grant franchise or rights to a third party to sell, display or store goods or machinery on the land.
The Licensee shall contribute £50 towards the Licensor surveyor’s costs in connection with the licence.
The Licence will be created by exchanged correspondence and to accept the Licence being offered, you should sign and date the appropriate spaces below and return the duplicate copy to me as soon as possible, together with the Licence fee and surveyor’s fees.
I hereby accept the Licence on the above terms.
Signed………………………………………………………………………………….
Name………………………………………………………………………………
Position/Capacity……………………………………………………………………
Date…………………………………………………………………………………….
Signed on behalf of the Licensor by…………………………………………………….
Name…………………………………………………………………………………
Position/Capacity……………………………………………………………………
Date……………………………………………………………………………………..
Cabinet 27 June 2012 151 Appendix A
F) Nuneaton and Bedworth Event Technical Sheets Technical sheets referred to from the Planning and Organising an Event in Nuneaton and Bedworth Guide that set out the local requirements on a number of specialised event topics to include but not be limited to:
Park Event Sheets Provides layout and facilities to scale for: • Avenue Road Recreation Ground • Bulkington Recreation Ground • Greenmoor Road • Miners Welfare Park • Pingles Showground • Riversley Park • Stockingford Recreation Ground
Technical Sheets • Inflatables • Generators • LPG, Gas • Electrical Equipment & Power Supplies • Fairgrounds – HSG175 • Bonfires and Fireworks • Risk Assessment • Licensing • Barriers • Road Closures • Traffic Management • Temporary Event Notice • Stewarding • Planning Guide • Check Sheets • Insurances • Etc. etc.
Cabinet 27 June 2012 152 Appendix B
Policy: Events in Parks, Open Spaces and Town Centres
1. Our Vision “To enrich the lives of those who live, work and visit the Borough throughout the year through the delivery of a diverse range of events in our Parks, Open Spaces and Town Centres”.
2. Background Nuneaton and Bedworth hosts a number of annual events organised by individuals from the boroughs strong community, charity and voluntary sectors, however, the borough is not recognised as a destination for festivals, large events, visiting theatres/troupes and promotions. Whilst our Town Centres do see regular weekend entertainment, our many parks and open spaces rarely play host to events and activities that attract people to them.
3. Corporate Plan Aims and Priorities Delivering an effective events programme directly contributes to achieving our following corporate aims and objectives:
Aim 1 To improve the quality of life and social justice for residents so it is much closer to that enjoyed by the rest of Warwickshire Priority 2: To create a healthy, diverse and robust economy which provides employment opportunities for local people Priority 3: To develop a confident, cohesive and diverse community Aim 2 To work in partnership to reduce the level of crime and disorder so that the community is and feels safer Priority 1: Dealing with anti-social behaviour by working in partnership and providing diversionary activities to engage with youngsters Aim 3 To provide a pleasant environment for those living, working and visiting the Borough
4. Scope Street Parties, Parades and the Council’s own Civic Event activities are subject to additional criteria and are therefore not covered in the scope of this policy.
Cabinet 27 June 2012 153
5. Aim To establish each year, a diverse programme of events and activities encompassing leisure, sport, culture, heritage and the arts that will positively contribute to:
The culture and vibrancy of our Borough The cohesion of our communities The Boroughs image, reputation and tourism offer The generation of income for the local economy
6. Objectives The objectives of the Council’s Events Team are to:
Promote the Borough as a venue for events Encourage local community and charity groups to run events Provide event organisers with the local knowledge and technical information necessary to make their event a success Manage the event booking/licencing process for all Parks and Open Space Events (NB: The Town Centres Management Team manages Town Centre Events) Promote events on the Council’s website, through press releases and the Council’s own publications Ensure event organisers are aware of their role, requisite health and safety, food handling, fire safety, environmental and traffic management requirements associated with their event arrangements Liaison and sharing of information with members of the Nuneaton and Bedworth Event Advisory Group to consider issues such as: o Impact on the traffic network o Road safety o Public safety and security To create opportunities to maximise income for the Council and event organisers To develop the skills and learning of members of local community groups in event management and practical event skills
7. Funding of Events Event and festival organisers shall undertake to self-finance activities through income and /or sponsorship. Subject to the Councils annual budget review, the Council has very limited financial support available to assist local community, charity and other not for profit groups. The
Cabinet 27 June 2012 154 Council may be able to reduce the burden on such groups through the loan or hire of barriers and signage etc. and event promotion.
8. Fees and Charges The Council set an annual scale of fees and charges for an event site licence based on the type and size of event, length of occupancy and time required to rig/de-rig. These charges form part of the Council’s annual review of fees and charge.
The Council does not charge for the use of its land in connection with local charity, local fund raising and local not for profit events providing such events meet with the aspirations of the Borough and its communities. In these instances, the event organiser is asked to make reference in all publicity material to the Council’s in kind support for their event.
Charges appearing on the annual scale of fees include: Out of Borough community groups/registered charities Small commercial activities such as personal trainers etc. Fairgrounds (Small and Large) – Rates for Non Trading and Trading Days Markets – (Local Art, Craft and Produce) Leafleting Filming and Still Photography Landing of Helicopters Balloon Launch Hire of Barriers and Road Traffic Signage
A returnable deposit will required for all events to cover the cost of any damage. A sliding scale of charges applies depending on the location and area of land hired.
9. Specific Points 9.1 It is the responsibility of the event organiser to ensure that the necessary ride certification, food hygiene certification, insurance cover and risk assessments are in place for their event, including that of subcontractors participating in their event. Evidence of such shall be available for the scrutiny of the Council at any time.
9.2 Events predicted to be attended by 500 or more persons shall be referred to the Nuneaton and Bedworth Event Advisory Group.
9.3 Public liability insurance with a minimum cover of £5,000,000 is required for most events. Fairs, bonfires, firework displays and events of increased risk shall require a minimum cover of £10,000,000.
Cabinet 27 June 2012 155 Evidence of public liability insurance cover is required as part of the event application process.
9.4 The Council may offer Public Liability Insurance Cover for the benefit of small local charity, community and not for profit groups who not benefiting from the cover of a parent organisation would not be able to participate at events on Council land due to the costs associated with obtaining insurance. Insurance cover is limited to £5,000,000 and is specifically for the running of a stall and stall based activities only.
9.5 Generators rated over 2.5kVA shall be fuelled by diesel only.
9.6 Human circuses and those that use domesticated animals e.g. horses, dogs and llama are welcomed into the Borough. Circuses using wild animals (Including those born in captivity) are not permitted.
9.7 Working animals are permitted e.g. Donkey rides, Sheepdog Trials and Dray Horses etc.
9.8 Animal demonstrations and animal display/educational events are permitted e.g. Falconry Displays, Dog Agility, Pet Shows, and Wildlife Animal Sanctuary etc.
9.9 The only animals allowed to be given as prizes are fish and only then, if they are accompanied by a care pack (tank, pebbles, food and care information sheet). Fish as prizes may only be presented to those over the age of 18-years and an alternative prize must be offered as an option.
9.10 Only rides inspected by the Amusement Device Inspection Procedures Scheme (ADIPS) are permitted at Council approved events. This applies to all Park, Open Space and Town Centre areas.
10. Planning and Organising and Event in Nuneaton and Bedworth In conjunction with the members of the Event Advisory Group, the Council shall publish a guide to organising an event in Nuneaton and Bedworth offering advice and guidance to event organisers. A copy of the guide along with all associated terms and conditions, application forms and venue data to be made available on the Council’s website. www.nuneatonandbedworth.gov.uk or by contacting the Council’s Communications and Events Team.
Cabinet 27 June 2012 156 Appendix C
Proposed land hire charges 2012/13
All fees quoted are a minimum guidance and subject to negotiation. Each site fee will be assessed depending on site requested, length of stay and restriction of general access. Large scale commercial events or those requiring site occupancy of more than 10 days will be subject to assessment.
Day hire of destination park (Riversley, Miners Welfare Park) Commercial: £500 Concession - registered national charity £250 Concession - local charity Free
Day hire of smaller park Commercial £250 Concession - registered national charity £125 Concession - local charity Free
Funfairs/Circuses Trading day £250 Non trading day £50 One free set up day/one free take down day
Helicopter landing £75
Hot air balloon landing £75
Bouncy castle/inflatables £100 large £50 small
Commercial personal training in parks 6 month permit - peak (Apr-Sep) £110 6 month permit - off peak (Oct-Mar) £80 12 month permit - flat rate £160
Leafleting/sampling 1st person leafleting £150 Per person thereafter £60
Cancellation policy 6 weeks before event 25% charge 5 weeks before event 50% charge Less than 5 weeks before event 75% charge Less than 2 weeks before event - full charge
Cabinet 27 June 2012 157
Agenda item: 10
CABINET
Report Summary Sheet
Date: 27th June 2012
Subject: Crime and Disorder Plan 2012 – 2013
Portfolio: Finance and Civic Affairs – Councillor D Harvey
From: Communities Manager – Housing and Communities
Summary: To seek Cabinet support to include the refreshed Nuneaton and Bedworth Safer Community Partnership Crime & Disorder Plan for 2012 – 2013 into the Borough Council’s policy framework.
Recommendations:
It be recommended to Council that: the Nuneaton and Bedworth Safer Community Partnership’s Crime & Disorder Plan for 2012 – 2013 be adopted for inclusion in the Council’s policy framework.
Reasons: The Crime & Disorder Act 1998 established Crime and Disorder Reduction Partnerships (CDRP) and required that they undertake an annual audit of crime & disorder (Strategic Assessment) within their areas and then publish a Partnership Plan. The 2007 regulations now require CDRP’s to refresh their Strategic Assessment and Plan annually. Options: Support the recommendations within the report Not to support the recommendations within report
Cabinet 27 June 2012 158
Subject to call-in: No
Forward plan: This item forms part of the Council’s Policy Framework and is, therefore, a key decision which requires notification in the Forward Plan. There is not reference to this item in the Forward Plan, therefore a General Exception as set out in Part 4(b) of the Council’s Constitution has been applied.
Corporate priorities: Aim 2 – Priorities 1, 2 & 3
Relevant statutes or - The Crime & Disorder Act 1998 policy: - Corporate Plan 2007 - 2021
Equal opportunity implications: No direct equal opportunity implications. An Equality Impact Assessment has been conducted Human resources implications: All employees of the Borough Council are required under Section 17 of the Crime and Disorder Act 1998 to consider the implications and affects of their working practices on the safety of communities The Nuneaton and Bedworth Safer Communities Financial implications: Partnership has experienced a reduction in the revenue funding from the countywide ‘Area Based Grant’. For 2012- 2013 the Partnership has been allocated funding of £31,586. As in previous years, Partners will be required to work together to identify additional resources to enable the delivery of the Plan Health Inequalities Implications:
No direct health inequality implications
Risk management implications: The key risks associated with this Plan relate to other partners’ not supporting and delivering it accordingly. Given its endorsement by the Nuneaton and Bedworth Safer Communities Partnership this is unlikely. A Risk Assessment has been completed and can be located at the rear of the Partnership Plan.
Environmental implications: No direct environmental implications
Cabinet 27 June 2012 159
Legal implications: Section 17 of the Crime and Disorder Act 1998
Section 17 implications: Section 17 of the Crime and Disorder Act 1998 places a statutory duty on all Local Authorities to consider community safety in their procedures, policies and practices
Contact details: Rachel Jackson – Communities Manager, Housing and Communities Tel. 02476 – 376322 e-mail [email protected]
Cabinet 27 June 2012 160 AGENDA ITEM NO. 10
NUNEATON AND BEDWORTH BOROUGH COUNCIL
Report to: Cabinet – 27th June 2012
From: Communities Manager, Housing and Communities
Subject: Crime & Disorder Plan 2012 - 2013
Portfolio: Finance and Civic Affairs (Councillor D Harvey)
This item forms part of the Council’s Policy Framework and, therefore, is a Key Decision which requires notification on the Forward Plan. There is no reference to this item in the Forward Plan, therefore a General Exception as set out in Part 4(b) of the Council’s Constitution has been applied.
1.0 Purpose of the Report
1.1 To seek Cabinet support to include the refreshed Nuneaton and Bedworth Safer Community Partnerships Crime and Disorder Plan for 2012 – 2013 into the Borough Council’s policy framework. (See Appendix A – Crime and Disorder Plan 2012 - 2013)
2.0 Recommendation
2.1 That the Nuneaton and Bedworth Safer Community Partnership’s Crime & Disorder Plan for 2012 - 2013 be recommended to Council for adoption and inclusion within the Council’s policy framework.
3.0 Background
3.1 This report draws attention to the Crime and Disorder Plan for 2012 - 2013 developed by the Nuneaton and Bedworth Safer Communities Partnership following a comprehensive Strategic Assessment conducted on crime and disorder across the Borough between November 2010 and October 2011
3.2 Cabinet is being asked to note and endorse the new Plan for inclusion within the Council’s policy framework. The Nuneaton and Bedworth Safer Communities Partnership approved the Plan in May 2012 and will implement it accordingly.
3.3 Within the Corporate Plan 2007 – 2021, the Council has outlined a key aim “To work in partnership to reduce the level of crime and disorder so that the community is and feels safer”. (Aim 2; priorities 1,2 and 3)
3.4 The Crime and Disorder Plan 2011 – 2012 outlines the work that will be carried forward by the various Partnership agencies over the year. By including the Plan within the Council’s policy framework, employees will need to have regard to it in their service planning, decision-making, implementation and scrutiny/review actions and processes.
Cabinet 27 June 2012 161
4.0 Crime and Disorder & Substance Misuse Plan for 2012 - 2013
4.1 The priority issues emerging from the Strategic Assessment conducted in 2011 helped to determine the scope of the Crime and Disorder Plan 2012 - 2013.
4.2 The document outlines the Partnership’s focus in relation to three priority themes:
Violent Crime (Alcohol Related Violence, Domestic Abuse, Young Offenders and Victims) Acquisitive Crime (Domestic Burglary and Theft from motor Vehicles) Anti-social behaviour (including Victim and Witnesses and Deliberate Small Fires)
Furthermore, it gives reference to emerging issues such as Metal Theft and racially motivated Hate Crime
4.3 The Plan forms the basis of work for 2012 - 2013, and will be reviewed annually based on subsequent Strategic Assessments.
4.4 Although limited financial resources will be made available via the Warwickshire Safer and Stronger Communities Board to support aspects of the Plan, Responsible Authorities (Nuneaton and Bedworth Borough Council; Warwickshire County Council; Warwickshire Police; Warwickshire Fire Service, Warwickshire Probation Service and Warwickshire Primary Care Trust) will be required to deliver the majority of actions from within their own existing resources.
4.5 It will be a requirement under Section 17 of the Crime and Disorder Act 1998 for all Service Units across the Council to consider their work in the context of this Plan.
RACHEL JACKSON
2 Cabinet 27 June 2012 162 Nuneaton and Bedworth Safer Communities Partnership
Crime & Disorder Plan
2012 - 2013
Revised Edition
Cabinet 27 June 2012 163 Contents:
Page
3 Foreword
4 Executive Summary
8 Introduction
8 Review of Crime & Disorder and Substance Misuse Plan 2011 - 12 10 Delivery
11 Links to other Plans and Strategies
12 Community Engagement
12 Performance
12 Countywide Priorities
13 Partnership priorities
16 Emerging themes and issues
17 Funding and Resources
18 Risk Assessment
21 Acknowledgements
21 Glossary of Abbreviations
Cabinet 27 June 2012 164
1. Foreword:
As Chair of the Nuneaton and Bedworth Safer Communities Partnership, I would like to introduce our refreshed Crime & Disorder Plan for 2012 - 13, which replaces the previous Crime & Disorder and Substance Misuse Plan for 2011 - 12
This Plan outlines the focus of the Partnership’s delivery over the next year and will be reviewed in 2013 to enable it to evolve and meet the changing priorities of local communities in Nuneaton and Bedworth. It will also respond to emerging guidance and legislation that may be introduced. It will be used by those agencies within the Partnership to commit resources, both people and financial, to best ensure we meet our objectives of reducing crime and disorder and the fear of crime within our Borough.
We, the Nuneaton and Bedworth Safer Communities Partnership, believe that this Plan will allow us to prioritise resources to those key areas so that we can best meet our targets to reduce crime, anti social behaviour in Nuneaton and Bedworth.
Chair of NABSCOP: Warwickshire County Councillor Bob Hicks
Cabinet 27 June 2012 165
2. Executive Summary
The Crime and Disorder Act 1998 placed a statutory duty on various agencies to work together to reduce crime and disorder in their local areas. These agencies or ‘Responsible Authorities’ include Nuneaton and Bedworth Borough Council, Warwickshire Police, Warwickshire County Council, Warwickshire Fire and Rescue Service, NHS Warwickshire and the Warwickshire Probation Service. Working alongside other organisations of both a statutory and voluntary capacity, they constitute the ‘Nuneaton and Bedworth Safer Communities Partnership’ (NABSCOP).
This 2012- 2013 Crime & Disorder Plan represents NABSCOP’s aims for the next year. It provides a framework to address community safety issues in Nuneaton and Bedworth. The document will be reviewed annually with the process beginning in December 2012 to ensure that it evolves appropriately to meet the changing needs of our Borough and emerging guidance and legislation. Following this review, a refreshed document will be produced in consultation with agencies and considering information from Community Forums. In addition to this a local action plan will be developed to assist NABSCOP to address its priorities.
Local Priorities:
Underpinning the Partnership is its vision statement to:
‘Make Nuneaton and Bedworth a safer place for everyone, where the day-to- day quality of life is not marred by the fear of crime’.
It has 2 key objectives:
To reduce crime and disorder To reduce the fear of crime
These objectives will be addressed via the three priorities emerging from the 2011-2012 Strategic Assessment, with performance measured against the baselines for 2011 - 2012; and include:
Overall Crime:
A focus on reducing overall recorded crime by 2%
Priority 1: Violent Crime
This includes All Violent Crime, Domestic Abuse and Serious Violence
Cabinet 27 June 2012 166 Objective:
To reduce all Violent Crime by 2%
Priority 2: Acquisitive Crime
This includes Domestic Burglary and Theft from Motor Vehicles
Objective:
To reduce Acquisitive Crime To reduce Domestic Burglary by 2% To reduce Theft from Motor Vehicles by 2%
Priority 3: Anti Social Behaviour
This includes Anti Social Behaviour (ASB), focusing on younger people, , Deliberate Small Fires and Vulnerable Victims
Objective:
To monitor incidents of ASB To reduce Deliberate Small Fires by 2% To provide reassurance and support to Vulnerable Victims of ASB
Cross Cutting themes:
There are two key themes that cut across the priorities above – this is explicit in some areas, however, it is important to recognise that no crime type can be considered in isolation. For instance, Alcohol and Substance misuse links to all of the Partnership’s priorities – there is a correlation between alcohol consumption, violence and anti- social behaviour with the effects on the community being profound. Research has also suggested that there is a correlation between acquisitive crime and drug misuse
The recent focus of partners on Integrated Offender Management, in particular around ‘Prolific Offenders’ (PPOs) and ‘Emerging Prolific Offenders’ (EPO) highlights the complexity of criminal activity in the Borough. By targeting offenders who commit most of the Borough’s crime, agencies come together to identify ways to prevent individuals from offending or re-offending. Those who are deemed either a PPO or EPO present themselves with a range of social, health and economic issues which all need to be addressed; as such problems may have manifested themselves into high levels of unacceptable criminal behaviour.
The integration and participation of our communities within local forums, groups and activities has also been a focus of the Partnerships work in previous years conducted under the banner of ‘cohesion’. Cohesion cuts
Cabinet 27 June 2012 167 across all elements of society and the Partnership will seek to continue its efforts into targeting educational and preventative work at vulnerable groups.
During 2009 the Local Strategic Partnership initiated an innovative new focus by developing a project aimed at working with the most ‘chaotic’ families. The ‘Family Intervention Project’ (FIP) seeks to introduce a more coherent and consistent approach to supporting and managing the family life of those included in the project, in order to prevent their children from offending or re- offending. The FIP will be linked closely to the Governments emerging focus on ‘Troubled Families’ , which is currently being developed under the title of ‘Families Matter’ across Warwickshire.
Priority areas
In addition to prioritising crime types, NABSCOP is also committed to working in priority areas. Delivery will be focused in areas highlighted by the indices of multiple deprivation (IMD) and those identified by Warwickshire Police. Such areas are referred to as ‘Super Output Areas’ (SOA) and ‘Priority Police Areas’ (PPA). Furthermore, where intelligence supports the development of ‘hotspots’, the Partnership will channel its resources accordingly.
Links to other plans and strategies:
There are a range of plans and strategies at a local, county and national level that influence and complement this document, and it has been developed to both reflect and encompass them. The Plan is flexible and will evolve to meet the needs of the changing social, economic and political landscape.
Community Engagement:
Within the Borough, seven Community Forums are held to provide a focal point for residents to share their concerns about a range of issues, including community safety. In addition to this, the Partnership has greatly benefited from a close working relationship with the Neighbourhood Watch Associations in the Borough who have contributed towards the development and delivery of NABSCOPs aims at an operational and strategic level.
Funding and resources:
The Partnership has experienced reductions over recent years in the revenue funding received from the countywide ‘Area Based Grant’ allocation. Although partners will work together to identify resources, budgets and funding; it is important to note that budget proposals at a local and national level, will inevitably affect resources available to deliver associated initiatives. This is a significant risk to the delivery of the Plan.
Delivery:
The governance structures for monitoring the performance of this Plan and arrangements for reporting progress at a county and local level are highlighted
Cabinet 27 June 2012 168 in the main document accompanying this summary. There are various groups at both an operational and strategic level who will be responsible for implementing, delivering and managing the performance of this Plan. It is however important to note that a Review of the governance structure is pending discussion and approval in anticipation of the Election of the Police and Crime Commissioner in November 2012
Cabinet 27 June 2012 169
3. Introduction: The Crime and Disorder Act 1998 placed a statutory duty on various agencies to work together to reduce crime and disorder in their local areas. These agencies or ‘Responsible Authorities’ include Nuneaton and Bedworth Borough Council, Warwickshire Police, Warwickshire County Council, Warwickshire Fire and Rescue Service, NHS Warwickshire and the Warwickshire Probation Service. Working alongside other organisations of both a statutory and voluntary capacity, they constitute the ‘Nuneaton and Bedworth Safer Communities Partnership’ (NABSCOP).
This 2012- 2013 Crime & Disorder Plan represents NABSCOP’s aims for the next year. It provides a framework to address community safety issues in Nuneaton and Bedworth. The document will be reviewed annually with the process beginning in December 2012 to ensure that it evolves appropriately to meet the changing needs of our Borough and emerging guidance and legislation. Following this review, a refreshed document will be produced in consultation with agencies and considering information from Community Forums. In addition to this a local action plan will be developed to assist NABSCOP to address its priorities.
Local Priorities:
Underpinning the Partnership is its vision statement to:
‘Make Nuneaton and Bedworth a safer place for everyone, where the day-to- day quality of life is not marred by the fear of crime’.
It has 2 key objectives:
To reduce crime and disorder To reduce the fear of crime
These objectives will be addressed via three themes including Violent Crime, Acquisitive Crime and Anti Social Behaviour which emerged from the Partnership’s fifth Strategic Assessment. By considering crime trends during the period November 2010 – October 2011 and community feedback via Community Forums, NABSCOP has been able to narrow its focus to address key areas of concern.
4. Review of Crime & Disorder and Substance Misuse Plan –2011 -2012
In the Crime & Disorder and Substance Misuse Plan 2011- 2012, a reduction target was adopted to reduce Total recorded crime by March 2011. In reviewing the performance of targets relating to recorded crime levels up to the end of the third quarter in December 2011, an increase in total recorded crime of 4% was reported -this equates to an additional 374 crimes.
Cabinet 27 June 2012 170 Favourable reductions were experienced in relation to Assault with Less Serious Injury and Anti- Social Behaviour incidents, however Theft From Vehicles and Deliberate Small Fires have not followed a favourable trend.
To support the delivery of the Partnership’s priorities, a range of initiatives have been supported financially via Area Based Grant (ABG) funding. The Partnership produces an Annual Report that outlines the previous year’s performance, progress and outcomes on these targets, projects and initiatives. This information will be shared electronically with a range of organisations and community groups and will also be discussed quarterly at Nuneaton and Bedworth Borough Council’s ‘Social Scrutiny Panel’, who scrutinise and evaluate the performance of NABSCOP.
5. Strategic Assessment 2011- 2012
In February 2012 , the Partnership received and considered its fifth Strategic Assessment, which sought to provide a picture of the issues affecting Nuneaton and Bedworth. It focused on data between November 2010 to October 2011 and enabled the Partnership to review its priorities.
The priorities emerging from the Strategic Assessment were approved by NABSCOP, discussed and shared with the Nuneaton and Bedworth Borough Council’s Social Scrutiny Panel, and presented to the Borough Council’s Cabinet and Council meeting, for adoption and inclusion within the Council’s policy framework.
The priorities agreed include:
. All Violent Crime, incorporating:
- Domestic Abuse - Serious Violence
. Acquisitive Crime, focusing on:
- Domestic Burglary - Theft from Motor Vehicles
. Anti Social Behaviour, including:
- Younger People - Deliberate Small Fires - Vulnerable Victims of ASB
These priorities will be reviewed annually to ensure that the Partnership continues to focus attention and resources in the right direction. The next Strategic Assessment will be conducted towards the end of 2012, with a refreshed Partnership Plan introduced in 2013.
Cabinet 27 June 2012 171 In addition to prioritising crime types, NABSCOP is also committed to working in priority areas. Delivery will be focused in specific areas highlighted by the indices of multiple deprivation (IMD) and those identified by Warwickshire Police. Such areas are referred to as ‘Super Output Areas’ (SOA) and ‘Priority Police Areas’ (PPA). The Priority Police Areas have been determined at a Force level and focus on geographical areas experiencing a disproportionate level of harm.
6. Delivery:
Governance structures for monitoring the performance of this Plan and current arrangements for reporting progress at a county and local level are highlighted in the diagram below. The groups outlined below operate at an operational and strategic level and are subject to review during 2012 – 13 in response to the Election of the Police and Crime Commissioner and appointment of of the Police and Crime Panel:
Strategic delivery:
Warwickshire Safer and Nuneaton and Bedworth Local Stronger Communities Strategic Partnership (LSP) Board (WSSCB)
Nuneaton and Bedworth Safer Communities Safer Warwickshire Strategic Partnership (NABSCOP) Group (SWSG)
Operational delivery:
Priority Crime Anti Social Integrated Behaviour Case Offender Management Group Management
Under the LSP, NABSCOP has the primary duty to implement and deliver community safety issues within both the Sustainable Community Plan and this Partnership Plan, along with their associated targets and performance measures. NABSCOP is also informed by the operational theme groups which translate the strategic direction of the Plan into project delivery through these
Cabinet 27 June 2012 172 three groups (Priority Crime, Anti- Social Behaviour Case Management and Integrated Offender Management).
NABSCOP will manage its performance against targets on a quarterly basis in line with the performance management tool IQUANTA and report when required locally to the Nuneaton and Bedworth Borough Council’s Overview and Scrutiny Panel and the WSSCB at a county level. It will also seek to provide guidance and direction to the operational groups to ensure that their focus links directly to the Partnership’s priorities. Progress reports are provided on a quarterly basis to NABSCOP where areas of concern or good practice are highlighted.
7. Links to other plans and strategies
It is essential to consider other Plans and Strategies in relation to this document. Below highlights the relevant items:
. The Nuneaton and Bedworth Sustainable Community Plan 2007- 2021 (SCP) launched in April 2007 aims to improve the quality of life for those who live in the Borough. It is delivered via the LSP and emerged following consultation with a wide cross section of communities and stakeholders. This document is currently being reviewed.
. The Nuneaton and Bedworth Borough Plan will shape the future of the Borough as a place to live, work and visit in the period over the next 15 – 20 years. A delivery tool for the Sustainable Community Strategy, the Borough Plan will address the need for new housing and employment, along with issues related to education, health, leisure and transport. In doing so it will ensure places are designed and used in ways that reduce crime and disorder and the fear of crime, creating a safer environment.
. Nuneaton and Bedworth Cohesion Strategy 2011 – 2013 seeks to consider many dimensions of cohesion from health, employment and education to crime and disorder and the engagement of communities that may be defined by geographical location, race or religion.
. Warwickshire Community Safety Agreement 2012 - 2013 meets the requirement for two-tier areas to have in place a Community Safety Agreement for the county on behalf of all the Responsible Authorities for the area. It has been developed in parallel and aligned to all local Strategic Assessments and provides a focus of attention for partners across the county operating to deliver the Community Safety agenda.
. Warwickshire Police vision statement: The Force vision statement is ‘Protecting our Communities from Harm’ which has two elements associated with it: Priority Policing Areas and High Harm Causers (HHC). The emphasis on HHC involves focusing on the offender rather than the offence. This approach will focus on criminals with a more
Cabinet 27 June 2012 173
. Warwickshire Alcohol Implementation Plan 2010- 2012: together with the Alcohol Harm Reduction Strategy, shows how partners aim to reduce alcohol-related harm to individuals, communities and families. This plan brings together both health and community safety professionals to provide a co-ordinated response to alcohol related crime and disorder. Whilst it is a countywide document, it also has a local focus. It is anticipated that this Plan will be refreshed in line with the Government’s recent Alcohol Strategy launched in March 2012.
. Warwickshire Drug Implementation Plan 2011 – 2013: In December 2010, the Government launched a new national drug strategy; 'reducing demand, restricting supply, building recovery: supporting people to live a drug-free life'. The strategy represents a major change to Government policy as it sets out a fundamentally different approach to preventing drug use in our communities, and in supporting recovery from drug and alcohol dependence. The implementation plan shows how partners in Warwickshire will aim to contribute to the three themes within the national strategy.
. Warwickshire Integrated Offender Management Plan 2011-2014: This Plan seeks to identify those few individuals who cause significant harm to the communities of Warwickshire and focuses partnership resources on those identified as being High Harm Causers. It aims to manage relevant individuals identified as being Persistent or Emerging Prolific Offenders under the Integrated Offender Management Scheme in a bid to reduce crime and improve community safety and reassurance
8. Community Engagement
Within the Borough, seven Community Forums exist to provide a focal point for residents to share their concerns about a range of issues, including community safety. In addition to this, NABSCOP has benefited from a close working relationship with Nuneaton and Bedworth Neighbourhood Watch Associations who have been committed at both a strategic and operational level to developing and achieving the aims of the Partnership.
9. Performance
The performance of the Partnership has previously been directed by a range of National Indicators, however in 2010 these were abolished. .
Specific reduction targets and indicators for Nuneaton and Bedworth have not been identified for 2012 - 2013, with the Partnership agreeing to focus more upon the outcomes of ‘reducing’ all crime and incidents types. All performance will be measured against the baselines for 2011 – 2012.
Cabinet 27 June 2012 174
10. Countywide Priorities
Warwickshire performance measures to deliver the outcomes required by the Safer Warwickshire Strategic Group are currently being considered. There will be a focus on 4 priority themes which include:
- Violent Crime - Domestic Burglary - Anti Social Behaviour - Reducing Reoffending
11. Partnership Priorities:
Cross Cutting issues
There are two key themes that cut across the priorities above – this is explicit in some areas, however, it is important to recognise that no crime type can be considered in isolation. For instance, Alcohol and Substance misuse underpins many of the Partnership’s priorities – there is a correlation between alcohol consumption, violence and anti- social behaviour with the effects on the community being profound. Research has also suggested that there is a correlation between acquisitive crime and substance misuse
The recent focus of partners on Integrated Offender Management, in particular ‘Prolific Offenders’ (PPOs) and ‘Emerging Prolific Offenders’ (EPO) highlights the complexity of criminal activity in the Borough. By targeting offenders who commit most of the Borough’s crime, agencies come together to identify ways to prevent individuals from offending or re-offending. Those who are deemed either a PPO or EPO present themselves with a range of social, health and economic issues which all need to be addressed; as such problems which may have manifested themselves into high levels of unacceptable criminal behaviour.
The integration and participation of our communities within local forums, groups and activities has also been a focus of the Partnerships work in previous years conducted under the banner of ‘cohesion’. Cohesion cuts across all elements of society and the Partnership will seek to continue its efforts into targeting educational and preventative work at vulnerable groups.
During 2009 the Local Strategic Partnership initiated an innovative new focus by developing a project aimed at working with the most ‘chaotic’ families. The ‘Family Intervention Project’ (FIP) seeks to introduce a more coherent and consistent approach to supporting and managing the family life of those included in the project, in order to prevent their children from offending or re- offending. The FIP will be linked closely to the Governments emerging focus on ‘Troubled Families’ , which is currently being developed under the title of ‘Families Matter’ across Warwickshire.
Cabinet 27 June 2012 175 Priority areas
In addition to prioritising crime types, NABSCOP is also committed to working in priority areas. Delivery will be focused in areas highlighted by the indices of multiple deprivation (IMD) and those identified by Warwickshire Police. Such areas are referred to as ‘Super Output Areas’ (SOA) and ‘Priority Police Areas’ (PPA). Furthermore, where intelligence supports the development of ‘hotspots’, the Partnership will channel its resources accordingly.
Overall Crime
Details:
In addition to focusing on specific priorities, NABSCOP will focus on reducing overall crime.
Objective:
To reduce overall crime by 2%
Performance measure:
Number of reported crimes –2012 - 2013
Baseline:
Number of reported crimes 2011 – 2012
PRIORITY 1 - Reduce Violent Crime:
Details:
Violent Crime in the Borough has increased by 3%, with the majority of offences linked to the ‘Most Serious Violence’ category. Analysis highlights that young people between the ages of 16– 20 are most likely to be both victims and offenders of associated crime types. In recognition of this, the Partnership will seek to develop early interventions aimed at young people in relation to violence and substance misuse, particularly alcohol.
Domestic Abuse accounts for 31% of all Violent Crime in the Borough, with 44% of offences recorded linked to alcohol or drugs.
Objective:
To reduce incidents of Violent Crime by 2%
Performance measure:
Number of reported Violent Crime Offences 2012 - 2013
Cabinet 27 June 2012 176 Baseline:
Number of reported Violent Crime offences 2011 - 2012 Number of reported Domestic Abuse offences 2011 – 2012 Number of reported Serious Violent Crime offences 2011- 2012
PRIORITY 2 – Acquisitive Crime
During November 2010 and October 2011, there has been a concerning rise in some areas of Acquisitive Crime. Domestic Burglary over this period has increased by almost a third compared to the previous assessment period. It has been inferred that this increase is linked to the downturn of the economic climate. In addition to this there have been concerns in relation to the level of Theft from Vehicles which have also increased. The Partnership will continue to target its resources into hotspot areas that are highlighted by Police intelligence.
Objective:
To reduce Domestic Burglary by 2%
To reduce Theft from Motor Vehicles by 2%
Performance measure:
Number of Domestic Burglary offences reported 2012 – 2013 Number of Theft from Motor Vehicles offences reported 2012 – 2013
Baseline:
Number of reported Domestic Burglary offences 2011 – 2012 Number of Theft from Motor Vehicles offences reported 2011 - 2012
PRIORITY 3 - Anti Social Behaviour:
Details:
Anti- Social Behaviour (ASB) is defined as ‘behaviour that causes, or is likely to cause harassment, alarm or distress to one or more people who are not in the same household as the perpetrator’ (Crime and Disorder Act 1998). It therefore encompasses a wide range of behaviours that impact on the public and various partner agencies. In April 2011 there was a change to the categories that the Police use for ASB. Previously there were 14 categories, however this has now been reduced to three – Personal, Nuisance and Environmental. The new categories are designed to reflect the Case Management ethos and emphasises the management of risk, harm and vulnerability. This notion of managing ‘harm’ will be a key aspect of the Partnership’s focus on ASB management over the next 12 months where a mechanism to identify vulnerable victims will be implemented.
Cabinet 27 June 2012 177 Due to the changes in recording, levels of ASB are difficult to compare to previous years, with the period of April 2011 – March 2012 being used as a baseline. Of the newly coded ASB incidents recorded between April and October 2011 results showed:
Nuisance – 3,129 incidents (69%) Personal – 1,092 incidents (24%) Environmental – 319 incidents (7%)
The introduction of the new codes has made it difficult to identify the perpetrators of ASB, however previous years analysis on incident types and issues raised in Community Forums have highlighted concerns regarding ASB, alcohol and younger people.
Criminal Damage as a crime type is often linked to ASB and has experienced significant reductions over previous years. Whilst the Partnership have not identified this as a priority, the sub category of Deliberate Small Fires has been raised as a concern. The volume of Deliberate Small Fires in the Borough increased by 26% over the assessment period, with analysis indicating that the majority were started by young people between the ages of 10 – 16 years.
The Partnership will work towards addressing ASB within local communities and seek to continue proactive, preventative and diversionary activities that have previously seen positive results in reducing ASB, along with supporting victims, witnesses and deploying legislative powers when required.
Objective:
To monitor incidents of ASB To reduce the number of Small Deliberate Fires by 2%
Performance measure:
Number of recorded ASB incidents 2012 - 2013 Number of recorded Deliberate Small Fires 2012 - 2013
Baseline:
Number of recorded ASB 2011 - 2012 Number of recorded Small Deliberate Fires 2011 - 2012
13. Emerging themes and issues:
Hate Crime
The Home Office defines Hate Crime as ‘A criminal offence that is motivated by hostility or prejudice based on the victims disability, race, religion or belief, sexual orientation or transgender’. It differs from other crimes in that it targets people on the basis of their identity. Between November 2010 and October
Cabinet 27 June 2012 178 2011, 130 incidents of Hate Crime were recorded within Nuneaton and Bedworth –representing around 1.4% of Total Recorded Crime, with 85% of incidents reported to be racially motivated. The majority of all victims were male, between the ages of 30 – 50 years and offenders tended to be male aged under 30 years. 41% of offenders were reported to be strangers, with no repeat offenders. NABSCOP have not identified Hate Crime as a priority due to the low volume of reported incidents, however they have supported the development of an action plan aimed at addressing the specific issues surrounding racially motivated Hate Crime as this represents the biggest proportion of all Hate Crime incidents.
Metal Theft Due to a significant rise in value, metal has become a much sought after commodity. This increased demand has resulted in a sharp rise in metal theft nationally. Metal fencing, gates, manhole covers and other metallic items are stolen on a regular basis. Property is raided for lead, copper and cabling. War memorials and statues have been taken. Overhead power lines are stolen at serious risk to personal safety with huge costs for replacement and major inconvenience to the public. There has been limited local analysis conducted in recent years on metal theft as it is difficult to extract the information from Police data, however it has become clear that there is an emerging issue within Nuneaton and Bedworth. In Warwickshire during the six months from April - September 2011 there were approximately 96 metal thefts per month. The majority of metal most commonly targeted is Lead Roofing/ Flashing, although copper cabling and piping have also stolen. Whilst the category of Metal Theft is not a current priority for NABSCOP, the potential impact that it can have on communities is cause for concern, therefore the Partnership has agreed to monitor this crime type over the next 12 months.
14. Funding and resources:
The Partnership has experienced reductions over recent years in the revenue funding received from the countywide ‘Area Based Grant’ allocation and although partners will work together to identify resources, budgets and funding, it is important to note that budget proposals at a local and national level, will inevitably affect resources available to deliver associated initiatives. This is a significant risk to the delivery of the Plan.
17 Cabinet 27 June 2012 179
Risk Register – NABSCOP 2012 - 2013
Risk Risk Description Gross Mitigation Control 10 Net Risk Status “Action Sources of Risk Owner Ref (Cause & Risk (Stating whether ‘Existing’ Mitigation (Red / By” Date Assurance No Consequence) or ‘Planned’) Owner Amber / (How Green) Monitored?) 1 Lack of commitment High - Clear opportunities for Communities Very Low - A On going Managed Chair of from partners, Serious involvement of partners, Manager – Serious and NABSCOP & members and senior members and senior Housing & monitored at Communities officers- officers Communities NABSCOP Manager – Failure of some Exploring further NBBC meetings Housing & or all of the opportunities to and by the Communities targets and improve the Theme NBBC outcomes of the effectiveness and Groups Crime & Disorder efficiency of partnership Action Plans Plan leading to working. accordingly potential intervention by ‘Existing’ the Home Office Media disaster (bad publicity) Reduced Public confidence Political issues
Cabinet 27 June 2012 180 Risk Risk Description Gross Mitigation Control 10 Net Risk Status “Action Sources of Risk Owner Ref (Cause & Risk (Stating whether ‘Existing’ Mitigation (Red / By” Date Assurance No Consequence) or ‘Planned’) Owner Amber / (How Green) Monitored?)
2 Failure to comply High - Issues raised at Theme Communities Very Low - G On going Actively Chair of with legislative Serious Group meetings and Manager – Moderate managed NABSCOP & requirements addressed; if not Housing & and Communities pertaining to the addressed escalated, if Communities monitored by Manager – Crime & Disorder required to NABSCOP NBBC Assistant Housing & and Substance for further resolution Director – Communities Misuse Plan Housing & NBBC Potential ‘Existing’ Communities intervention of and the the Home Office Communities Media disaster Manager (bad publicity) NBBC Reduced Public confidence
3 Failure to meet all High - Issues raised at Theme Communities Very Low - A On going Managed Chair of performance targets Serious Group meetings and Manager – Serious and NABSCOP & Potential Home addressed; if not Housing & monitored at Communities Office addressed escalated, if Communities NABSCOP Manager – intervention required to NABSCOP NBBC meetings Housing & Media disaster for further resolution and by the Communities (bad publicity) Theme NBBC Reduced Public ‘Existing’ Groups confidence Action Plans
Cabinet 27 June 2012 181 Risk Risk Description Gross Mitigation Control 10 Net Risk Status “Action Sources of Risk Owner Ref (Cause & Risk (Stating whether ‘Existing’ Mitigation (Red / By” Date Assurance No Consequence) or ‘Planned’) Owner Amber / (How Green) Monitored?) accordingly 4 Financial budget High - Issues raised at Theme A Very Low - A On going Managed Chair of constraints imposed Serious Group meetings and Communities Serious and NABSCOP & by Warwickshire addressed; if not Manager – monitored at Communities Public Service Board addressed escalated, if Housing & NABSCOP Manager – Potential required to NABSCOP Communities meetings Housing & reduction in Key for further resolution NBBC and by the Communities staff Theme NBBC Reduced Projects ‘Existing’ Groups Reduction in accordingly Performance targets
5 Failure to address High - Active Equality Impact Communities Very Low - A On going Actively Chair of Equality issues Serious Assessment and Action Manager – Serious managed NABSCOP & Media disaster Plan. Adopted NBBC Housing & and Communities (bad publicity) Community Cohesion Communities monitored by Manager – Reduced Public Strategy. NBBC the Housing & confidence Working with partners, Communities Communities Political issues actively monitor and Manager NBBC Cohesion issues respond proactively to (shared as Diversity issues issues within the appropriate Inclusion/ community. with exclusion issues. partners) and ‘Existing’ reported to NABSCOP
Cabinet 27 June 2012 182 Risk Risk Description Gross Mitigation Control 10 Net Risk Status “Action Sources of Risk Owner Ref (Cause & Risk (Stating whether ‘Existing’ Mitigation (Red / By” Date Assurance No Consequence) or ‘Planned’) Owner Amber / (How Green) Monitored?) and Theme Groups accordingly 6 Failure to ‘Narrow High - Target differentiation Communities Very Low - A On going Actively Chair of the Gap’ by Serious and funding process Manager – Serious managed NABSCOP & improving through Warwickshire Housing & and Communities performance Safer and Stronger Communities monitored by Manager – between SOA’s and Communities Board NBBC Assistant Housing & other Wards Director – Communities Media disaster ‘Existing’ Housing & NBBC (bad publicity) Communities Reduced Public and the confidence Communities Political issues Manager
21 Cabinet 27 June 2012 183 15. Acknowledgements:
The Nuneaton and Bedworth Safer Communities Partnership recognises the contributions of the following organisations which have been involved in the generation of this document:
Warwickshire Police Warwickshire Observatory Nuneaton and Bedworth Borough Council Nuneaton and Bedworth Social Scrutiny Panel Warwickshire County Council Nuneaton and Bedworth Neighbourhood Watch Association Bedworth Neighbourhood Watch Warwickshire Fire and Rescue Service Nuneaton and Bedworth Leisure Trust Warwickshire Probation Service Warwickshire Community and Voluntary Action
16. Glossary of Abbreviations:
Abbreviation Detail
ABG Area Based Grant ASB Anti- Social Behaviour CSP Crime Safety Partnership FIP Family Intervention Project GOWM Government Officer West Midlands HHC High Harm Causers IMD Indices of Multiple Deprivation IOM Integrated Offender Management LSP Local Strategic Partnership NABSCOP Nuneaton and Bedworth Safer Communities Partnership NBBC Nuneaton and Bedworth Borough Council PPA Priority Police Areas PPO Persistent and Prolific Offender SCP Sustainable Community Plan SWSG Safer Warwickshire Strategic Group SOA Super Output Area WCC Warwickshire County Council WSSCB Warwickshire Safer and Stronger Communities Board
Cabinet 27 June 2012 184
Agenda item: 11
CABINET
Report Summary Sheet
Date: 27th June 2012
Subject: Corporate Identity Standards
Portfolio: Central Services (Councillor J Jackson)
From: Director – Governance and Recreation
Summary: This report seeks Cabinet’s approval for the revised Corporate Identity Standards manual.
Recommendations: That Cabinet approve the Corporate Identity Standards.
Reasons: To reinforce the Council brand and ensure consistent application of the brand to all Nuneaton and Bedworth Borough Council services.
Options: 1. Approve the recommendations 2. Do not approve the recommendation and propose amendments to document
Subject to call-in: Yes Forward plan: No
Cabinet 27 June 2012 185 Corporate priorities:
Relevant statutes or policy:
Equal opportunity implications: No direct equal opportunities implications
Human resources implications: No direct human resources implications
Financial implications: The revised document has the potential to make financial savings throughout the authority as the document and its accompanying templates will be an online resource, allowing the user to download and print when needed as an alternative to making bulk purchases.
Health Inequalities Implications: No direct health inequality implications
Risk management implications: No direct risk management implications
Environmental implications: No direct environmental implications
Legal implications: No direct legal implications
Contact details: Philip Richardson Director – Governance and Recreation 024 7637 6233 [email protected]
Cabinet 27 June 2012 186
AGENDA ITEM NO. 11
NUNEATON AND BEDWORTH BOROUGH COUNCIL
Report to: Cabinet June 27th 2012
From: Director – Governance and Recreation
Subject: Corporate Identity Standards
Portfolio: Central Services (Councillor J Jackson)
1. Purpose of Report
1.1 To seek Cabinet approval for the revised Corporate Identity Standards manual.
2. Recommendations
2.1 That Cabinet approve the Corporate Identity Standards.
3. Background
3.1 The Council last updated its existing Corporate Identity Standards pre 2009. In recent years consistent application of the brand had not been maintained with examples of individual service areas using their own interpretation of the brand, including the Council logo. This has the potential to damage the Council brand which plays a key role in maintaining and improving reputation among the general public.
3.2 To ensure consistent application of identity throughout the authority, it was decided that a complete refresh of the standards document was required. The revised document would remind employees of the importance of maintaining brand while also offering guidance on application of the standards.
4. Financial savings
4.1 It was recognised that financial savings could be made by making the document an online resource whereby users could use templates as and when required to print off items including letterheads, compliment slips and business cards. This would reduce the need to purchase pre- printed stationery in bulk.
Cabinet 27 June 2012 187 5. Brand protection
5.1 There is substantial evidence that the use of separate identities can cause confusion among the public as to what services are provided by a public service provider. It is therefore recommended in the standards manual that the Council presents itself as one brand (one name, one logo).
5.2 It is important that the Nuneaton and Bedworth Borough Council logo represents us and the services we provide. When the logo is used incorrectly it can result in a loss of public confidence in the services we provide. The revised document intends to remind all employees of this key message.
4. Conclusion
4.1 The way the Council presents itself is a major factor in how we are perceived by customers, members of the public, partners and other people who have an interest in the services we provide. It is therefore vital that all employees ensure a consistent application of the brand.
4.2 By making the Corporate Identity Standards an online resource, all employees will clearly be able to see ‘how to’ and ‘how not to’ apply the brand whilst also providing easily accessible templates that will be consistent in all service areas.
Cabinet 27 June 2012 188 Nuneaton and Bedworth Borough Council’s Corporate Identity Standards
www.nuneatonandbedworth.gov.uk 024 7637 6376
Cabinet 27 June 2012 189 Introduction Welcome to your toolkit to building the Nuneaton and Bedworth Borough Council brand and Our brand applying the corporate identity. • Brand Strategy 3 Please take time to read through the appropriate What does the branding look like? information provided to ensure correct • The logo 4 application. If you choose the ‘how to apply • Colours 5 the branding’ section starting on page 7, you • Typefaces 5 can then find the type of communication you • Location and banding 6 are working on and read the guidance which is relevant to you. How to apply the corporate identity? • Badges 7 If you just need to download the logo, this can • Exhibitions and events 7 be achieved by accessing CLIP, selecting Forms • Microsoft Office 8 from the right-hand menu and this will take you • Publications and printed formats 8 to where the logos are available to download. • Signage 8 • Stationery 9 You can also download a pdf containing key • Vehicle livery 9 facts about our corporate identity. • Websites 9 If you still have any queries after reading this Other applications then please don’t hesitate to contact the • Your department 10 Communications Team on )6531. • Partnerships 10 • Grant-aided organisations 11 • Contractors 11
Data Protection Act 1998 12 Coat of Arms 12 Downloading the logo 12 Separate Marketing Identities 12 Frequently asked questions 13 Contacts 13
Example Appendix 14 • Letterhead 15 • Compliment Slip 16
Cabinet 27 June 2012 190 2 Our brand
The Nuneaton and Bedworth Borough Council brand Stated aim of the Nuneaton and Bedworth is one of our most powerful assets. It’s who we are, Borough Council brand how people recognise us and most importantly, it’s To build a brand that conveys the message that about how people remember and relate to us. Nuneaton and Bedworth Borough Council is approachable, responsive to people’s needs, The corporate identity plays a critical part in building and which stands for quality, efficiency and and maintaining our brand. It is vital that everyone professionalism. involved with it continues the consistent and quality application of the corporate identity and the brand. It must promote our image as a modern and progressive organisation.
Why does it matter? • To raise awareness of our wide range of services. Brand objectives: • So residents can clearly identify the Council at • To present one brand (one name, one logo): work. Nuneaton and Bedworth Borough Council • So residents know how to access our services. • To convey brand values that stem from the • So residents can clearly see what they pay their corporate vision and mission Council Tax for. • To provide and fulfil a promise through service • To clearly signal that all services originate from one delivery organisation. • To be accountable - to make sure people • To communicate our brand values. understand what they get for their Council Tax • To continually improve the public’s perception of • To let people know where to come for public what we do. services • To attract potential and retain existing staff. • To help improve the public’s perception of our • To strengthen negotiation power with suppliers organisation in line with our brand values and partners. • To make information from Nuneaton and Bedworth • To provide a strong, visually co-ordinated Borough Council instantly recognisable approach to all communications and services. • To cross-sell our services (eg a visitor to the Civic Hall might be encouraged to visit the Museum and Art Gallery) How do we apply the brand effectively? • To enable a user-specific approach - the Nuneaton Consistent application of the brand to all Nuneaton and Bedworth Borough Council brand enables us and Bedworth Borough Council services. Consistent to group services by user need application of the brand values within the copy • To strengthen the status and profile of the (written text) and visual presentation. organisation.
Our brand values How do we convey our brand? These values represent the qualities against which we Through marketing communications which are made can benchmark our work and convey ourselves to the up of: Borough’s residents: • A distinctive and consistent brand identity • Approachable • Design and visual presentation that complements • Responsive the brand identity and reflects the brand values • Quality • Copy (written text) that reflects the brand values • Efficiency • Appropriate mediums of communication • Professional • Fulfilment of the promise of the brand values.
The brand was agreed by Single Member decision involving the portfolio holder for Central Services at How is a brand effective? the time of launch in (tbc). Compliance with the brand Consistency in application and quality. and corporate identity is compulsory. Distinctiveness - it stands out so it’s easily recognisable. Nuneaton and Bedworth Borough Council Relevance to its market - brand communications brand strategy need to be targeted and appropriate for the market. This brand strategy outlines the elements that make up the brand and policy on how the brand must be implemented.Cabinet 27 June 2012 191 3 What does the branding look like?
The logo full colour version The central and most powerful element of our corporate identity.
The logo is the face of Nuneaton and Bedworth Borough Council and its legibility and prominence should never be compromised. Ensure clarity at all times and under no circumstances should it ever be re-created or altered. black and white (greyscale) version It must not have any extra words added to it unless approved by the Communications Team.
The logo must be reproduced in its entirety and its proportions unaltered. If in the publication it will appear in is full colour, then a full colour version if going on a should be used. If not then the logo should be background colour reproduced in either black or white. then a reversed logo should be used. Also available in white. Standard sizing Contact the On letterheads and A4, the logo should be approx Communications Team 50mm across. On A5 and DL can be no smaller than 30mm across.
Minimum sizing On advertisements smaller than A5, the logo can be proportionally reduced. The smallest it can appear is 30mm across.
Proportional sizing The logo can also be scaled upwards on larger documents as long as the proportions and kept consistent.
Specialist production applications Different applications sometimes require alternative treatments. Promotional items, enamel badges and some types of signage often require alternative artwork because of the manufacturing process being used. Please liaise with the Communications Team to achieve the best results.
Discontinued / Out of date logos There are several forms of the Council logo which are no longer available and should not be used. Do not add your own strapline of ‘United to Achieve” underneath the logo but download the official logo from CLIP.
Cabinet 27 June 2012 192 4 Colours Typefaces
The logo is made up of six colours: Helvetica Neue regular C M Y K Pantone ABCDEFGHIJKLMNOPQRSTUVWXYZ 0% 93% 67% 0% PANTONE RED 032 abcdefghijklmnopqrstuvwxyz 100% 0% 100% 0% PANTONE 347 (green) 0% 0% 100% 0% PANTONE YELLOW Helvetica Neue light 100% 70% 0% 0% PANTONE 2747 (blue) 0% 0% 0% 25% PANTONE COOL GRAY 2 ABCDEFGHIJKLMNOPQRSTUVWXYZ and Black. abcdefghijklmnopqrstuvwxyz
To build awareness and recognition, you may want to Helvetica Neue bold develop a ‘family’ of colours for an individual project ABCDEFGHIJKLMNOPQRSTUVWXYZ or service. For further information, please liaise with abcdefghijklmnopqrstuvwxyz the Communications Team.
Adobe Garamond Pro ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz
Adobe Garamond Pro semi bold ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz
Adobe Garamond Pro bold ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz
Designers should note that italic versions of all the font options within both families are available and acceptable to use. Please use the correct italic version – do not electronically italicise the Roman versions above. However, where italic versions are not available in Word, staff can use electronically italicised versions.
Typefaces help to provide consistency in our presentation to the public. The two corporate typefaces are Helvetica Neue and Adobe Garamond Pro. They have been selected to ensure accessibility to the widest range of people, based on findings from organisiations including the RNIB and DIAL.
Helvetica Neue must be used for all signs, headings and other short pieces of text.
Adobe Garamond Pro must be used for longer pieces of text such as letters and committee reports.
If you haven’t got access to these typefaces, an acceptable alternative to Helvetica Neue is Arial and Garamond is Times Roman.
Cabinet 27 June 2012 193 5 Logo location and banding Banding options The logo must appear on all information and If you are binding your own publication, please move communications relating to Nuneaton and Bedworth the logo 10mm to the right within the band to allow Borough Council. room for the binding system.
On printed publications, it must be located on the Where it is not possible for a design to bleed off the front cover, in the bottom left corner in a band. The page, for example in Word and other documents logo and band create a clearly defined area that must created and printed off in the office, the band is not be proportionate to the size of the publication. This necessary but a thin line can be used to identity the helps to maintain the integrity of our logo. band and the the logo must remain in the standard position of bottom left-hand corner. The generic web address (www.nuneatonandbedworth.gov.uk) should also Please see the Microsoft Office page for more appear in the band, in Helvetica Neue bold 16 point information on use of Word, PowerPoint, etc. size. It must sit in the bottom right corner, in line with the middle of the logo - see specifications below. Where partners’ logos appear in the band, the web address can be omitted.
The band must:
• form a solid area of colour that is distinct from the rest of the design through the use of different colours or a thin line along its top edge
• finish with a straight line at the top with no interruptions or fading
• only include our logo, generic web address and call centre number, or partners’ logos where appropriate
• extend across the full width of the page.
50mm
10mm www.nuneatonandbedworth.gov.uk 45mm 14pt Helvetica Neue Bold 024 7637 6376 Justified Right 13mm Edge of page 18.22mm
Bleed Cabinet 27 June 2012 194 6 How to apply the corporate identity
Whether it’s a newsletter, a sign or a DVD that you’re Corporate stands putting together, there are certain ways in which Corporate stands can be borrowed from the Council brand should be applied, to ensure that Communications for your event, please email it’s given the correct prominence and that all of our [email protected] or communications are clearly labelled. Using the list call )6531. We operate a diary system, on a first- below, choose the application that you are working come, first-served basis. on to read specific guidance on how you should apply the logo and branding. Microsoft Office Corporate templates are available in Word and • Badges PowerPoint. • Exhibitions and events • Microsoft Office The corporate templates are a more sustainable • Publications and printed formats option than pre-printed stationery, so they are the • Signage preferred option for staff to use. They reduce the • Stationery need for pre-printed stationery because they are • Uniforms either printed on plain paper or paper on which only • Vehicle livery the corporate logo is pre-printed. • Websites and web pages If you need to create a document outside the Badges templates, please contact the Communications Team.
ID badges Remember to follow our corporate house style There is a standard format for identity badges, which when preparing documents using Microsoft Office. includes: If you are unable to download the Style guide, you can get a paper copy from communications@ • Photograph nuneatonandbedworth.gov.uk. • Our logo • Name • Department name Word templates Corporate templates are available in Word for: Please liaise with Human Resources who will provide you with your badge. • Letters • Memos • Fax cover sheets Exhibitions and events • Agendas When applying the logo to an exhibition stand, it does • Reports not have to be placed in the bottom left-hand corner within the normal banding, as this would not always To install the templates toolbar in Word, select be visible. But where possible should be moved to ‘View’, ‘Toolbars’ and ‘Template’. To access these the top of the stand. templates you simply choose your format from the ‘Create document’ drop-down menu. If the template There are many different types of exhibition stands toolbar is not available to select, contact Service Desk and below are guidelines for applying the logo )6488. to some of the most popular. However, the main principles can be adapted to all types of stand.
Stand alone, pull-up stands To make sure you get the most professional and cost- effective stand alone or pull-up stands, please order through the Communications Team.
Cabinet 27 June 2012 195 7 PowerPoint If it is not feasible to apply the logo and band in the An introductory slide and two corporate templates are usual way, please consult the Communications Team available for creating PowerPoint presentations, both before committing to print. featuring the logo in the bottom left corner and the generic web address in the bottom right corner. No Services with a separate marketing identity can other logos should appear in the band. apply their own logo in addition to, but not instead of the corporate identity. Marketing identities must be As long as the corporate branding appears at the placed outside the band - usually they appear in the beginning and end of the presentation, it is not top right corner for consistency. necessary to include it on every page. Signage Tip: use “duplicate slide” to create additional slides Generally signage must now: in PowerPoint that automatically include the correct corporate identity branding, with the logo and generic • Be Pantone 368 green with white text web address. • Include the logo in the bottom left corner • Use Helvetica Neue Regular/Bold fonts • Use as few capital letters as possible, Outlook to comply with house style. To avoid excessive use of memory in Outlook, especially when documents containing logos are Although 368 signage is now standard, there may involved, you must follow good practice. sometimes be exceptional circumstances when signs need to depart from the usual application; for Tip: rather than sending attachments to a large example, a change of base colour, ie; to black, so audience or sending out a big file – both of which that a sign remains in keeping with the style of a listed create unnecessary duplicate copies – it is better to building. store a copy of your file in a shared folder and send a shortcut to the shared copy of the file. External property and site signs Tip: do not use a graphic, eg scanned signature, These must be 368 green with white text and feature or logo as part of your e-mail signature as this the logo in the bottom left-hand corner. The typeface will significantly increase the size of all your e-mail should be Helevtica Neue Bold – use upper and lower messages. case, not capitals. The shorter the panel width, the stronger the sign against possible vandalism.
Publications and printed formats The same panels can be post or wall fixed. Posts are On all formats the logo must appear in the band in available up to three metres long, allowing signs to be the bottom left corner, proportionate to size, and the visible over tall fences and hedges. generic web address (www.nuneatonandbedworth. gov.uk) and main telephone number (024 7637 6376) External building signage should just state the name in the bottom right corner - see logos webpage for of the building and not the department name. more details. The web address can only be omitted from the band when partners’ logos are included. All signage should be approved by the Communications Team before completion. This includes: • Standard posters – A4, A3, A2 Directional signs • Large-scale posters, eg for roadside advertising External directional signs are also 347 green with • Bus and taxi advertising white text, but do not need to include the logo. • Leaflets, flyers, bookmarks and postcards • Press advertising, including recruitment advertising Internal signs • Newsletters and magazines Internal directional signs are also 347 green with white • Certificates text. • Folders and brochures • Books Other signage There are occasions when individual signs are required. Please contact the Communications Team for advice on what can be done.
Cabinet 27 June 2012 196 8 Stationery
Standard formats Websites There are standard formats for all corporate stationery. Staff can print a selection of stationery The Corporate Identity Standards have been applied from their desktop by using the corporate templates to the new Nuneaton and Bedworth Borough for: Council corporate website. To ensure consistent application of the standards on the website, anyone • Letters who wishes to use the logo or add images to web • Memos pages should first discuss their requirements with • Business Cards the Communications Team. No images should be • Fax cover sheets downloaded from external websites and added • Agendas to the NBBC website without their approval. • Reports Where a website is created by a partner organisation, See the Microsoft Office pages for more information. in partnership or with prior approval from Nuneaton and Bedworth Borough Council, the Council logo Your stationery must include the name of your should be displayed. department in the address. It may also include the name of your particular service, team or unit if necessary. Other applications Sometimes the application of the corporate identity is As well as including a telephone number, fax number not always straightforward for various reasons. On the and a the Council’s web address, you must include following pages, you will find rules that relate to the our textphone number, 0808 100 2484, on all your most common of these situations. stationery. Your email address must be added after the prompt on letters and pre-printed on business For specific rules on how to apply the corporate cards. If necessary, other contact details may be identity see our standard application pages. added to the corporate stationery layout at the discretion of the departmental management team.
Mayoral stationery Incorporates the coat of arms in its letterheads and compliments slips, contact the Communications Team on )6531.
Letterheads, Compliment Slips etc Templates are available for you to fill in the relevant details. Examples of these are in the appendix at the end of this guide.
Vehicle livery
Whenever possible on vehicle livery, the full colour logo must be used.
The logo and main telephone number must be positioned on the panels, with the logo positioned on the driver and passenger doors. The full logo must also appear across the back.
Separate, agreed marketing identities can be used, but the Nuneaton and Bedworth Borough Council logo must be applied on the driver and passenger doors, as well as the back doors – as well using main telephone contact details.
Cabinet 27 June 2012 197 9 Other applications
Your department Please note: a logo is a visual mark consisting of a To the public we must always be represented as drawing and/or lettering that uniquely identifies an Nuneaton and Bedworth Borough Council, so organisation, individual, initiative or publicity campaign departmental identities are unnecessary. The for as long as it exists, and is used repeatedly or in department can be featured, but not as part of the isolation from the creative design. logo or as a main part of the design. Departmental details must be printed as part of the production or Headline text or strap lines are not considered a logo contact details. unless they are removed from the original context and used in isolation as a visual mark to represent the Council services with Individual marketing campaign. identities Nuneaton and Bedworth Borough Council is our one Partnerships and only brand. To the public we must always be Partnership relationships between different represented as Nuneaton and Bedworth Borough organisations can often be complex but generally the Council, so departmental or service logos are prominence of the Council’s corporate identity must unnecessary. reflect the Council’s role in the partnership.
To make sure that the general public is aware of The following descriptions cover the main types the services provided by the Council, it is important of partnership with rules on applying the logo. If, that we are visible when out in communities. Use however, the particular partnership you work in isn’t of additional marketing identities, aside from the covered, please contact the Communications Team Nuneaton and Bedworth Borough Council brand, can for advice. reduce this visibility and therefore cause confusion among the public about what services we actually Lead partner (Nuneaton and Bedworth Borough provide. This can make it harder to get across Council provides the greater share of funding or positive messages about the good work we are resource) doing. The best approach is therefore to promote The standard corporate identity guidelines must be as many services as possible under the Council applied as normal, with the logo in the bottom left name and logo, so that we present ourselves as one corner and generic logo in the bottom right corner organisation, with one voice. within a 26mm band. However, other partner logos may also appear in the band. However, where a service area considers there to be exceptional circumstances, these must be discussed If there are too many partners for all logos to go on with and approved by the Communications Team. the front of the document in the band, the partner logos can go on the back of the document. In Differentiating your service and raising its profile extreme cases where there are simply too many logos If your objectives require you to promote your service to be pictured, names of partner organisations can or department, campaign or project, there are ways be listed on the back of the document or inside front of achieving this without expense and dilution of the cover. corporate brand by creating a new logo. Joint partner (providing an equal share of the Consider the communications mediums available to funding) you – are you making the most of what’s available for Where possible, normal corporate guidelines must your budget? be applied (see above) and the partner logos may appear in the band alongside the corporate logo and Create a distinct visual look through the consistent web address. However, if there is a genuinely equal use of layout, design and colour throughout all your contribution from all partners, the partners will need to communications. agree on a mutually acceptable look and feel.
Headlines and copy (written text) can be themed Generally the partner logo should be the same height and applied consistently. Use of a strapline could be as the Nuneaton and Bedworth Borough Council considered. logo. This is to avoid one dominating the other.
Identify and prioritise key messages important to If, however, Nuneaton and Bedworth Borough Council your business objectives and your target market. is funding and producing the literature, the corporate guidelines must be applied in the normal way. Cabinet 27 June 2012 198 10 Sub-partners (providing less share of the funding than other partners) If we are not the lead partner, it may be difficult to assert our branding on our partners. The look and feel of literature may depend on the lead partner’s corporate guidelines. If these dictate otherwise, the logo may be used without the band and web address, or without adhering to the corporate identity guidelines.
However, as for joint partners, if Nuneaton and Bedworth Borough Council is funding and producing the literature, the corporate guidelines must be applied in the normal way.
Nuneaton and Bedworth Borough Council is providing resources such as staff or office space but may not be the lead financial partner If possible, normal corporate guidelines must be applied (see ‘Lead partner’ above); however, this may depend on the lead financial partner’s corporate guidelines. If these dictate otherwise, the logo may be used without the band and web address, or without adhering to the corporate identity guidelines.
If you are considering creating a new logo for a partnership in which the Council takes a lead role, please discuss it with the Communications Team at the earliest opportunity.
Grant-aided organisations Nuneaton and Bedworth Borough Council provides financial and other support to a wide range of organisations. It is our responsibility to ensure that as a condition of the grant or other support, the organisation acknowledges the Council’s support on its publicity material. This means that their posters, leaflets, signage, tickets and other publications must carry our logo.
Contractors Nuneaton and Bedworth Borough Council sometimes negotiates contracts with local and national businesses that may last a number of years. Where this is so, it is important that a ‘Working with’ logo appears on all applications that relate to the work they are doing for us. Where possible its size and positioning must be approved by the Communications Team.
Cabinet 27 June 2012 199 11 Data Protection Act 1998 Downloading the logo
You must get the permission of all the people who From here you can download the logo in the file will appear in a photograph, DVD or webcam image format to suit your purpose. If you are experiencing before you record the footage. That means children any difficulties or require further advice, please as well as adults. Consent forms for both children and contact the Communications Team who will be able adults are available from the Communications Team. to supply you with the file you need.
If you are taking images at an event attended by large Jpg files - are suitable for Word documents crowds this is regarded as a public area so you do and Powerpoint presentations. not need to get the permission of everyone in a crowd shot. Eps files - are suitable for graphics programmes such as InDesign, If you intend to use images from an agency, it is the QuarkXpress and Illustrator. agency’s responsibility to get permission from all those appearing in the image before it is recorded. Gif files - are suitable for use on web pages. However, you must take reasonable steps to ensure that the agency has obtained consent. Separate Marketing Identities Coat of Arms Nuneaton and Bedworth Borough Council is our one brand but in some exceptional circumstances there The Arms are derived mainly from those of the may be an interest in promoting our services under constituent authorities, the Borough of Nuneaton and distinct names or logos, which are called ‘marketing the Urban District of Bedworth. The crest, name and identities.’ However, even when using separate motto are the key elements which form the logo. The marketing identities, the use of logos and creative upper half of the shield is composed of the waves design must still be applied in the context of the from the Nuneaton shield illustrating the Town’s corporate brand. original name ‘Eaton’ meaning ‘settlement by running water’. On these lie the two fleur-de-lys, emblems of The corporate identity must still be applied and the Saint Mary’s Priory. The lower half contains the three guidelines must still be adhered to alongside the knotted ribbons depicting the weaving industry and application of another logo. For example, the Council the three parishes of Bedworth. logo and banding must still be used.
The Shield is surmounted by the usual helmet with Marketing identities already agreed include the Civic decorative mantling. On it stands the golden mural Hall in Bedworth and the Nuneaton Museum and Art crown with two black diamonds, for coal mining, and Gallery. Both have their own logo and branding whilst a cogwheel, for engineering. Out of the crown rises still maintaining the corporate identity of the Council. the bear holding a pennon displaying the ragged staff, However, these two examples are exceptions taken from Warwickshire’s emblem. as in the main departmental or service logos are unnecessary. Use of too many marketing identities The motto combines Nuneaton ‘Pret d’accomplir’ - can cause confusion among the general public as ‘Ready to Achieve’ and Bedworth’s ‘United to Serve’. to what services the Council provides and should therefore be avoided.
If you want to raise the profile or your service department or campaign, consider whether you are making the most of the communication mediums that are available to you. Contact the Communications Team to discuss your options.
Cabinet 27 June 2012 200 12 Frequently asked questions Contacts
Can our department name, section or web Communications Team address appear in the banding? Kevin Cooke (024) 7637 6447 No. Only the generic web address (www. - Senior Communications and Events Officer nuneatonandbedworth.gov.uk), main telephone number and partners’ logos can appear in the band Ben Coates (024) 7637 6321 alongside our logo. - Communications and Events (Comms)
Can additional text, eg a department name, be Please e-mail the team on added to the logo? [email protected] Additional text must not be added to the logo, with the exception of “Working with”, “Hosted by” and “Supported by:. Paul McArthur (024) 7637 6276 - Communications and Events (Graphic Designer)
Chris Parry (024) 7637 6317 WORKING - Communications and Events (Graphic Designer) WITH Please e-mail the team on [email protected]
Must the band appear on all pages of a publication? The band only needs to appear on the front cover of a publication.
Must the logo appear on all internal documents? It is not necessary for the logo to appear on all internal documents, only those that will have an external audience.
Can other organisations use our logo in their publicity materials? This depends on our relationship with the organisation and prior permission should always be given by the Council. Organisations that we have supplied a grant to are usually required to include our logo in their publicity materials. Some companies under long-term contract to the Council are also required to use our logo.
Can individual elements of the Council’s logos be used to make up other designs or other organisation’s logos? As a rule no, the only exemption is the Mayorality.
What can I do if I have limited space? On items below DL size, ie 100mm x 210mm, you can use the minimum 30mm wide logo. The logo can only be used smaller than this if absolutely necessary, for example on small promotional items.
Can I change the size of the logo? You can, provided it follows our guidance on sizing and any changes to size are made proportionately.
Cabinet 27 June 2012 201 13 Example Appendix
Cabinet 27 June 2012 202 14 Nuneaton and Bedworth Borough Council Town Hall, Coton Road, Nuneaton Warwickshire CV11 5AA
www.nuneatonandbedworth.gov.uk 024 7637 6376
Addressee’s name Enquiries to: Chris Parry Building number or name Street name (where applicable) Direct Dial: Locality name (where applicable) 024 7637 6317 POST TOWN (IN CAPITALS) Direct Email: County [email protected] POST CODE (IN CAPITALS)
Date: 12 November 2010 Our ref: XXXXXXX Your ref: XXXXXXX
Dear Addressee
Letter heading This is the standard letter style.
The address of the recipient of the letter is positioned to appear correctly within a standard window envelope. The Post Office prefers addresses to appear in the format shown above, without commas and full stops – their machines can be confused by punctuation marks.
Use the corporate letterhead template to ensure your letters comply with corporate standards. Corporate templates are available in Word. Select View – Toolbars – Template to get the template toolbar on your screen. If you encounter any problems when doing this, contact your departmental template administrator.
Yours sincerely Jane Fowler Corporate Communications Team
Enc cc: AN Other
Cabinet 27 June 2012 203 Nuneaton and Bedworth Borough Council Town Hall, Coton Road, Nuneaton Warwickshire CV11 5AA
)(024) 7637 6376 8www.nuneatonandbedworth.gov.uk
With Compliments
Nuneaton and Bedworth Borough Council Town Hall, Coton Road, Nuneaton Warwickshire CV11 5AA
)(024) 7637 6376 8www.nuneatonandbedworth.gov.uk
With Compliments
Nuneaton and Bedworth Borough Council Town Hall, Coton Road, Nuneaton Warwickshire CV11 5AA
)(024) 7637 6376 8www.nuneatonandbedworth.gov.uk
WithCabinet 27Compliments June 2012 204
Agenda item: 12
CABINET
Report Summary Sheet
Date: 27th June 2012
Subject: General Fund, Housing Revenue Account and Capital Programme Outturn 2011/12
Portfolio: Finance and Civic Affairs (Councillor D. Harvey)
From: Director – Finance and Procurement
The report details the final outturn position for Summary: 2011/12 for the General Fund and Housing Revenue Account budgets and the 2011/12 Capital Programme spend and financing.
Recommendations: The outturn position for 2011/12 for the General Fund, HRA and Capital Programmes be noted.
The earmarked reserve balances (as detailed in para 4 onwards) be approved.
The Council must achieve a balanced budget each Reasons: year.
To accept the report or request further information Options: on the outturn position
Subject to call-in: Yes
Forward plan: No
Corporate priorities: Aim 4
Cabinet 27 June 2012 205
Relevant statutes or The Local Government Finance Act 1992 requires a policy: balanced budget to be achieved each year. The Statement of Accounts must be approved by 30th June each year.
Equal Opportunity None Implications:
Human Resources None Implications:
Financial Implications: Included throughout the report
Health Inequalities None Implications:
Risk Management Included throughout the report Implications:
Environmental None Implications:
Section 17 Implications: None
Legal Implications: The authority must achieve a balanced budget and the Statement of Accounts must be approved by 30th June each year.
Contact Details: Simone Donaghy (Director – Finance and Procurement) 024 7637 6182
Cabinet 27 June 2012 206
AGENDA ITEM NO. 12
NUNEATON AND BEDWORTH BOROUGH COUNCIL
Report to : Cabinet – 27th June 2012
From : Director – Finance and Procurement
Subject : General Fund, Housing Revenue Account and Capital Outturn – 2011/12
Portfolio : Finance and Civic Affairs (Councillor D Harvey )
1. Purpose of Report
1.1. To present the final outturn position for 2011/12 for the General Fund and Housing Revenue Account budgets.
1.2. To report on the 2011/12 Capital Programme spend and sources of financing for the General Fund and HRA.
2. Recommendations
2.1 The outturn position for 2011/12 for the General Fund, HRA and Capital Programmes be noted.
2.2 The earmarked reserve balances (as detailed in para 4 onwards) be approved.
3. General Fund 2011/12
3.1 The approved General Fund budget for 2011/12 was £15.844m and included a number of savings targets, which were monitored during the year. These totalled £210k and were to come from lean system reviews and procurement savings. Each service unit employee budget also had a 1% cost reduction built in to allow for staff turnover and vacancies which amounted to a further savings target of £120k.
3.2 The final outturn position is a surplus of £32k and a summary of this is shown at appendix A along with the main variances for the year.
Cabinet 27 June 2012 207 3.3 The total funding available for 2011/12 increased from £15.844m to £16.059m, due to the New Homes Bonus, which is treated as general government grant. Payments totalling £215k were received in 2011/12 which was made up of the 2011/12 allocation, plus the first instalment of 2012/13, as it was paid in March.
3.4 The Procurement savings were achieved through renegotiating contracts and a summary of this is shown below:
Saving Area £’000 Legionella Contract 15 Water Coolers 2 Vodafone 14 Civic Hall – cleaning materials 4 Agency costs 20 Window Cleaning 2 Printer Cartridges 4 Total 61
3.5 Savings from lean reviews across Building Control, Audit and IT amounted to approximately £100k. In addition, Parks savings of £110k have been achieved and so the overall savings target of £150k has been exceeded.
3.6 The new refuse and recycling service was implemented in October 2011 and the 2011/12 budget was reduced by £115k to reflect the estimated part year saving of implementation. This was a prudent estimate as actual timing and delivery of the service had not been finalised at the time the budget was approved. The actual saving for the year from the new service compared to the reduced budget, and after taking into account redundancy costs, was £325k.
3.7 In many of our income generating services, the income achieved during the year has not met the budget. This includes car parks, building control, trade waste and cemeteries, although in car parks there was an improvement in the last quarter of the year and evidence from the early part of 2012/13 suggests that this is continuing.
3.8 There has also been a shortfall of income from Commercial Properties due to voids, especially 22 Queens Rd. This has, however, been mostly offset by a backdated rent review in Bedworth town centre properties.
3.9 The implementation of Pay Restructuring was delayed until 1st March 2012 and so only a small proportion of the £200k was required for the year.
Cabinet 27 June 2012 208
3.10 In previous years, the council submitted a number of claims to HMRC for overpaid VAT. A number of these claims were successful and we received a refund during 2009/10. Within our original submission was a claim for Trade Waste, but a decision on this element was deferred. In December 2011 HMRC then approved the claim and we have therefore received a refund of £304k, which is shown against the Health and Environment portfolio. Due to the delay in settling the original claim, we have also received interest of £352k, which is shown as investment interest.
3.11 The latest information suggests that we will now receive back 100% of our investment in the collapsed Icelandic bank, Landsbanki. As part of the 2009/10 outturn process, we were required to carry out an impairment of the investment, to reflect the recovery rate at the time of 95% and the time taken to recover it. As the recovery rate has now increased and we have started to receive payments by instalment, we are required to reverse part of the impairment. The total adjustment required is £224k and this is shown under the Investment Interest budget.
3.12 The VAT refund and Icelandic impairment reversal will both be used to create earmarked reserves to fund future liabilities and this is explained further in section 4 below.
3.13 During 2011/12, redundancy and pension costs have been incurred totalling £269k. These have arisen from the Planning for the Future exercise and as a result of the restructures that took place as part of the 2012/13 budget setting process. These costs have been funded from the in-year savings noted above.
4. Earmarked Reserves
4.1 Earmarked reserves are held for specific purposes and transfers to and from earmarked reserves have been made through the year. These are for both capital and revenue purposes and include the Vehicle and IT replacement reserves.
4.2 There have been several new earmarked reserves created during 2011/12. Some represent unspent grants that will be carried over to 2012/13. Two new reserves have been established to fund future potential liabilities and risk for the Council, and these are Pay Restructuring and Localisation of Council Tax Support. A number of Equal Pay claims have been received and these are currently being evaluated. The Council’s financial obligation in settling these is not yet
Cabinet 27 June 2012 209 certain, although a provision has been included in the Statement of Accounts.
4.3 The 2012/13 budget report to Cabinet in February 2012 noted that there is a shortage of resources to fund the capital programme in the short term. Therefore, a capital investment reserve has been created to provide additional funding for the capital programme.
4.4 As already noted in section 3 above, £215k of New Homes Bonus was received in 2011/12. Cabinet agreed in May 2011 that as the grant is time-limited, it would only be used for capital, invest-to-save or time- limited revenue expenditure. The £215k has therefore been contributed to an earmarked reserve pending further decisions on the use of the grant.
4.5 The total General Fund earmarked reserves as at March 2012 stand at £5.28m for revenue and £1.59m for capital, plus the £1m working balance. The Housing Revenue Account has an earmarked reserve of £7k, plus the balances set out at section 5. The new reserves and significant movements are shown in the table below.
Closing Opening Balance Balance Movement Revenue 31st 1st April in year Comments Reserves March 2011 £'000 2012 £'000 £'000 Repairs & To finance Maintenance - (43) (128) (171) backlog repairs Buildings programme New Homes Received - (215) (215) Bonus during 2011/12 To fund the Area Based Family (250)- (250) Grant Intervention Programme Camp Hill Urban Village (99) 34 (65) Scheme To fund Corporate Planning for (400)- (400) Priorities Pool the Future costs Insurance Fund (622) (74) (696)
Cabinet 27 June 2012 210 Housing and To fund the Planning (168)- (168) Borough Plan Delivery Grant To fund Health Communities for (195) 87 (108) Inequalities Health projects For pay protection and Pay (228) (496) (724) potential equal Restructuring pay and legal costs LABGI (1,241) 147 (1,094) Barratts - Skills Camp Hill and (432) 77 (355) projects Development To fund the Community Family (276)- (276) Plan Intervention Project Localisation of Council Tax - (100) (100) Support Other revenue reserves and unused (469) (187) (656) Government grants (4,423) (855) (5,278) Capital
Reserves Leisure (314) (28) (342) Replacement Vehicle (117) (33) (150) Replacement IT Replacement (1) (134) (135) To fund the General Capital - (400) (400) future capital Investment programme Other Capital (100) (463) (563) reserves (532) (1,058) (1,590)
Total Reserves (4,955) (1,913) (6,868)
Cabinet 27 June 2012 211 5. Housing Revenue Account 2011/12
5.1 The original budget for the Housing Revenue Account for 2011/12 was a surplus of £123k. The actual outturn for the year is a surplus of £327k – a total variation of £204k from the original budget - and an outturn summary for the HRA is given in Appendix B. The key variances for the year are given in the table below.
£’000 Expenditure Increased bad debt provision 35 Increased provision for single status protection costs 89 Reduced subsidy costs due to increased right to buys (68) and previous year adjustments Reduced utility costs partly due to the milder winter (58) Reduced planned maintenance spend with outside contractors, offset against increased planned (200) maintenance works carried out by in house teams Reduced consultancy costs (57) Reduced salary costs due to lean reviews and other (167) vacancies and efficiencies throughout the year Reduced expenditure on voids repairs work (120) Reduced central support costs, due mainly to vacancies and reduced insurance premiums and reduced postage (82) costs Other minor variations (net) 51 (577)
Income Reduced garage and shop rents due to increased 53 voids/current economic climate Increased cash income from supporting people (20) Reduced supporting people grant to reflect lower 20 wardens overtime costs Reduced income from heating charges due to milder 57 winter Reduced income from target and hostel rents 147 Other minor variations (net) 10 267
Other capital adjustments
Revenue contribution to capital not required in year due (394) to slippage in the capital programme Increased contribution to reserves for IT and capital 500
Cabinet 27 June 2012 212 investment in HRA assets in future years 106
Total Variance - favourable (204)
5.2 We are required to include a provision for the estimated costs of pay protection under single status. The initial provision included in the 2010/11 accounts was £148k and based on the approved pay model the latest estimate has increased by £89k.
5.3 Taking into account the surplus for the year of £327k, the HRA balances stand at £4.76m at the 31st March 2012. These will be used to support the HRA Business Plan in future years. The HRA may also have some potential future liabilities from Equal Pay claims but the financial obligation is not yet clear or certain.
6. Capital Programme 2011/2
6.1 An updated General Fund Capital Programme for 2011/12 was reported to Cabinet in February 2012 and a revised budget of £8.094m was approved. The outturn for 2011/12 is £7.344m and further details are given at Appendix C.
6.2 The main reason for the underspend on the programme is slippage on the private sector works and adaptations budgets, of approximately £530k. This will now be spent in 2012/13, some of which has already been committed.
6.3 The original approved budget for the HRA capital programme was £5.21m, and was part funded by a revenue contribution to capital. This was revised to £3.92m in February 2012. The outturn for the year was £4.017m and further details are shown at Appendix D.
6.4 Spend on new kitchens has increased by £280k from the budget, due to the new contract with Apollo being in place sooner than anticipated, allowing works to be carried out earlier than initially estimated. This increase has been partly offset by reductions in spend on external doors and aids and adaptations.
6.5 As noted in section 5 above, a revenue contribution to capital was originally included in the HRA budget for 2012/13, which hasn’t been needed due to lower capital spend. The spend will now take place in 2012/13 and an amount of £500k has been contributed to an earmarked reserve to support the programme.
Cabinet 27 June 2012 213
7. Statement of Accounts 2011/12
7.1 The Statement of Accounts for 2011/12 must be completed by 30th June and approved by the Section 151 officer, prior to external audit during July and August.
7.2 The final, audited version of the accounts will then be presented to Audit Committee and Council in September.
8. Conclusion and Challenges for 2013/14
8.1 The 2011/12 outturn position for both the General Fund and HRA shows that a balanced and sustainable budget has been achieved.
8.2 Prudent management and monitoring of the General Fund during the year, along with the VAT refund and increased recovery rate from our Icelandic investments has allowed for an increased contribution to reserves to be made to fund future potential risks and liabilities.
8.3 The income shortfalls that occurred in 2011/12 may continue into 2012/13, and these will need to be monitored closely to ensure that a balanced budget is maintained.
8.4 The Housing Revenue Account balances currently stand at £4.76m and the Business Plan will now be updated to take account of the 2011/12 outturn and the slippage in the capital programme.
8.5 There are significant changes to Local Government funding for 2013/14 onwards, as a result of the Local Government Resource Review and localisation of council tax benefit and business rates. The Financial Plan will need to be updated to take both of these into account, as soon as further information is available, mainly with regard to business rates.
Simone Donaghy
Cabinet 27 June 2012 214 Appendix A GENERAL FUND REVENUE SUMMARY 2011/12
APPROVED BUDGET OUTTURN VARIANCE 2011/12 2011/12 2011/12 £’000 £’000 £’000 PORTFOLIO ANALYSIS Arts & Leisure 7,055 6,829 (226) Central Services 1,233 1,146 (87) Finance and Civic Affairs 1,918 1,477 (441) Health & Environment 5,151 4,610 (541) Housing 2,639 1,492 (1,147) Planning & Development 987 1,251 264 Total Portfolio net expenditure 18,983 16,805 (2,178)
Central Provisions 511 593 82 Interest and Investment Income (125) (840) (715) External Interest Paid (GF Only) 460 451 (9) Depreciation and Impairment (5,034) (4,007) 1,027 Council tax freeze grant (201) (201) 0 Minimum Revenue Provision 536 520 (16) PWLB Premiums and Discounts (GF Only) 21 21 0 Financing of Capital Expenditure 634 795 161 Transfers to/from Reserves 57 1,890 1,833
Total other items (3,141) (778) 2,363
Total Council Net Expenditure 15,842 16,027 185
(From)/To General Fund Working Balances 232 30
BUDGET TOTAL 15,844 16,059 (215)
Cabinet 27 June 2012 215 Appendix A
PORTFOLIO SUMMARY 2011-12
Original Forecast Budgets Outturn Variance 2011/12 2011/12 2011/12 £k £k £k
Arts & Leisure 7,055 6,829 (226) Central Services 1,233 1,146 (87) Finance and Civic Affairs 1,918 1,477 (441) Health & Environment 5,151 4,610 (541) Housing 2,639 1,492 (1,147) Planning & Development 987 1,251 264 Portfolio Total 18,983 16,805 (2,178)
Variances £,000
(favourable) / unfavourable Arts & Leisure Civic Hall - Reduced Council Show Income, although this has improved largely due to good 60 pantomime ticket sales Civic Hall - Increased private Show Income, salary savings & utility savings partly due to the (79) milder winter Civic Hall - Increased bar income (12) Kerseley CC - vacancy savings (10) Museum - vacancy & utility savings partly due to the milder winter (70) Cemeteries - reduced burial income 12 Additional contract and salary savings on parks, pavilion and playground maintenance (107) (including some savings on support service recharges into the parks service) Leisure Centres - Utility savings partly due to the milder winter (9) Other minor variations (11) (226)
Central Services Land Charges - reduced salary costs & increased income (58) Equal opportunities - staff savings following restructure plus reduced expenditure (24) Members - reduced subscription costs & other savings (13) Licences - increased salary costs & reduced income 18 Other minor variations (10) (87)
Finance and Civic Affairs Housing and council tax benefit subsidy - reduced salary costs following the lean review and increased recovery of benefit overpayments, offset against increased provision for possible 195 repayment of subsidy for previous years and a prior year adjustment for outstanding overpayments Reduced Single Status protection costs based on latest information and pay model (381) Reduced spend on Grapevine and Bus Station posters (6) Corporate Communications - salary savings (17)
Cabinet 27 June 2012 216 Civic Events - no Civic Exchange and other minor savings in running costs (8) External audit fee - reduced cost (5) Markets - slight reduction in rental income and increased metering costs, offset partly against 11 reduced salary costs for operatives Town Centre Management - Cost Savings including shopmobility grant and other promotional (30) expenditure Commercial Property - reduced income due to void properties, partly offset by a backdated 49 rent review in Bedworth Town Centre Reduced spend on strategic performance work and the People's Panel (33) Crime and disorder grants for ward -based bids - no expenditure during the year (50) Insurance payment for fire-damaged property - contributed to the Major Repairs Reserve (67) No current dual use agreements in place with Nicholas Chamberlaine, Alderman Smith and (27) Etone Schools Other minor variations (72) (441)
Health & Environment Refuse - increased agency & transport costs 151 Cleansing - salary savings & Increased income (59) Recycling - new contract from November resulted in significant savings offset against (291) redundancy costs Trade Refuse - VAT refund from HMRC, less a reduction in income due to a fall in demand (271) Pest control - increased income from wasp nests removal (10) Business regulation and support - vacancy savings from restructure and other savings on (33) equipment and services in general
Environmental Protection - Reduced costs & increase in income (47) Environmental sustainability - reduced salary costs due to restructure and reduced Energy 10 (48) Communities for Health projects - funded from Dept of Health Grant funding in an earmarked 71 Other minor variations (4) (541)
Housing Increased commission from caravan sales and lower utility costs (14) Slightly reduced salary costs and increased grant income received which has been set aside (105) as an earmarked reserve to deal with mortgage rescue and housing repossession issues. Reduced salary costs due to vacancies throughout the year has reduced expenditure on private sector grants coupled with lower actual spend on private sector grant funded works. (1,046) Accounting procedure for grant income requires that the underspend on the service has been matched by a below the line adjustment. Other minor variations 18 (1,147)
Planning & Development Reduced Car Park Income - although the trend did improve in the last quarter of the year 134 Car park maintenance expenditure lower than anticipated - savings from gritting and snow clearing, but also general maintenance expenditure lower on vandalism, lighting maintenance, equipment renewal and general car park grounds (10) Reduced car parks running costs - savings from equipment costs and security arrangements (30) Car Parks - expenses in relation to DDA requirements 43 Development control - reduction in income plus redundancy & court costs 100 Building Control - reduction in income due to economic climate 11 Economic development - reduced spend anticipated (24)
Cabinet 27 June 2012 217 Drainage investigations - reduced salary costs due to vacancies, but very little expenditure on investigation work with outside contractors, although it had been anticipated that this would be significant after drainage clearance service stopped (13) Camp Hill Regeneration Project - funded from an earmarked reserve 79 Historic Building Repair Grant - no applications received (20) Other minor variations (6) 264
Total Variance - Favourable (2,178)
Cabinet 27 June 2012 218 Appendix B
HRA Outturn 2011/12 Original Budgets Outturn Variance 2011/12 2011/12 2011/12 £'000 £'000 £'000 Expenditure
General Management 11,982 11,893 (89) Special Services 3,295 3,193 (102) Repairs and Maintenance 6,423 6,031 (392) Capital charges 3,214 3,220 6 Total Expenditure 24,914 24,337 (577)
Income (26,633) (26,366) 267
Contribution to reserves 0 500 500 Adjustments 1,596 1,202 (394)
Net Expenditure (123) (327) (204)
Cabinet 27 June 2012 219 CAPITAL OUTTURN 2011/12 APPENDIX C Approved Scheme Spend Budget Variance GENERAL FUND £'000 £'000 £'000 Route Optimiser/Planner 24 24 0 Recycling Bins for Flats 10 0 10 Dual Stream Recycling 1,182 1,184 (2) Riversley Park Improvements 5 3 2 Outdoor Play Strategy 5 32 Marston Lane Cemetery Extension 242 256 (14) Hawkesbury Village Project 48 71 (23) Miners Welfare Park - Play area 121 131 (10) Bermuda Natural Play 25 46 (21) Pingles Gym Extension 746 713 33 Civic Hall Radio Microphone Replacement 8 80 Greenmoor/Milford Allotment Fencing 16 16 0 Green Gyms 89 94 (5) Computer Strategy 121 141 (20) Transformation Programme 12 25 (13) Purchase of Properties - Camp Hill 50 40 10 Purchase of Properties - English Partnerships 20 0 20 Purchase of Properties - Camp Hill(AWM) 1,499 1,595 (96) Capital Grant - SSCF 0 7 (7) Major Repairs 396 429 (33) Bedworth Town Centre - Imp package 148 151 (3) ALDI Ramp 4 4 0 Demolition of Riverside 41 41 0 TESCO Development - legal fees 0 2 (2) Local Authority Mortgage Scheme 1,000 1,000 0 Miscellaneous Schemes 0 20 (20) Vehicle & Plant Replacement 684 711 (27)
Total General Fund 6,496 6,715 (219)
HOUSING GENERAL FUND Disabled Facilities 776 1,257 (481) Disabled Facilities - WCC Capital 8 0 8 Disabled Facilities - WCC Revenue 7 0 7 Private Sector Landlords 15 0 15 KICKSTART 1 0 1 Warm and Safer Homes 41 121 (80)
Total General Fund Housing 848 1,378 (530)
Total General Fund 7,344 8,093 (749)
General Fund Financing £'000
Earmarked Reserve 645 Capital Receipts 2,807 Grant 1,379 Revenue Contribution 150 External Contribution 1,028 Borrowing 1,335
Total Financed 7,344
Cabinet 27 June 2012 220 CAPITAL OUTTURN 2011/12 APPENDIX C Approved Scheme Spend Budget Variance HOUSING REVENUE ACCOUNT £'000 £'000 £'000 Roof Coverings 105 141 (36) Central Heating Installations 902 835 67 District Heating System Refurb. 56 50 6 Soil Stacks 17 15 2 Kitchens 834 550 284 Bathrooms 138 170 (32) External Doors 187 350 (163) Environmental Works 38 40 (2) Lift Renewal Work 132 120 12 Aids & Adaptations 137 250 (113) Aids & Adaptations - Level Access Showers 462 400 62 Viods 365 330 35 Garages 22 50 (28) Scooter Housing 63 60 3 Slabs to Tarmac 69 30 39 Electrical Works 77 88 (11) Door Entry Schemes 162 150 12 Fire Alarms 122 150 (28) Hostel Refurbishment 103 90 13 Contingency 11 55 (44) Furnace road Garage Site On-street Parking 16 0 16
Total Housing Revenue Account 4,018 3,924 94
Housing Financing £'000
Capital Receipts 96 Grant 0 External Contributuion 32 Borrowing 0 Major Repairs Allowance 3,890 Revenue Contribution 0
Total Financed 4,018
Cabinet 27 June 2012 221 AGENDA ITEM NO. 13
SCHEDULE 'A'
APPOINTMENTS BY OFFICE (Period of Office 12 Months Commencing in May, 2012
Body Present Representative(s) Number of Travel and Indemnity Representatives Subsistence
Coventry, Solihull and Cabinet Member for Finance 1 Yes Indemnity Warwickshire Leaders ‘ and Civic Affairs (Leader) applies Board (Deputy Leader as Substitute)
Coventry, Solihull and Cabinet Member for and 1 Yes Indemnity Warwickshire - Economic Planning and Development applies Development Sub-Board
Coventry, Solihull and Cabinet Member for Arts and 1 Yes Indemnity Warwickshire - Destination Leisure applies Management Partnership Board (Tourism)
Civil Parking and Cabinet Members for Finance 4 Yes Indemnity Enforcement Working and Civic Affairs (Leader) applies Group and Planning and Development and Chair of Economic Scrutiny Panel and Councillor W.H. Sheppard
District Leaders Cabinet Member for Finance 1 Yes Indemnity and Civic Affairs (Leader) applies
Local Government Cabinet Member for Finance 1 Yes Indemnity Assocation and Civic Affairs (Leader) Applies and Cabinet Member as Substitute)
Local Government Cabinet Member for Central 1 Yes Indemnity Superannuation Scheme Services applies Consultative Board
Nuneaton and Bedworth Cabinet Member for Housing 1 Yes Indemnity Home Improvement applies Agency
Cabinet 27 June 2012 222 SCHEDULE ‘A’ (Continued)
Number of Body Present Representative(s) Travel and Indemnity Representatives Subsistence
Nuneaton and Bedworth Cabinet Member for Housing 1 Yes Indemnity Home Improvement applies Agency
Nuneaton and Bedworth Cabinet Member for Finance 1 Yes Indemnity Local Strategic Partnership and Civic Affairs (Leader) applies
Nuneaton and Bedworth Cabinet Member for Finance 1 Yes Indemnity Safer and Stronger and Civic Affairs (Leader) applies Communities Partnership (Deputy Leader as Substitute)
1 Yes No indemnity - Nuneaton and Bedworth Cabinet Member for Member Sports Forum Arts and Leisure decision
1 Yes No indemnity - Nuneaton Festival of Arts The Mayor Member decision
PATROL (Parking and Cabinet Member for 1 Yes Indemnity Traffic Regulations Planning and Public applies Outside of London) Joint Protection Committee Services
Warwickshire Housing Cabinet Member for Housing 1 Yes Indemnity Support Partnership applies
Warwickshire Direct Cabinet Member for Central 1 Yes Indemnity Partnership Services applies
Warwickshire Waste Cabinet Member for Health 1 Yes Indemnity Partnership and Environment applies
West Midlands Councils Cabinet Member for Finance 1 Yes Indemnity and Civic Affairs (Leader) applies plus alternate representative (Deputy Leader)
West Midlands Member Cabinet Member for Central 1 Yes Indemnity Development Steering Services applies Committee
Cabinet 27 June 2012 223 SCHEDULE ‘B’
APPOINTMENTS NOT NCESSARILY BY OFFICE
Body Representation Term of Present Representative(s) Travel and Indemnity Office Subsistence
Astley Charity 1 Councillor 1 year Mr. T.G. Wilson No No indemnity - Member Decision
Advice Rights 3 Councillors 1 year Councillor No No indemnity D. Aldington, - Member Mr. D.P. Brown and decision Mr. A.J. Burtenshaw
Age UK 1 Councillor 1 year Councillor A.A. Lloyd No No indemnity (Warwickshire - Member Branch) Decision
Biodiversity 1 Councillor 1 year Councillor Yes Indemnity Champion N.J.P. Phillips applies
Building Control Cabinet Member 1 year Cabinet Member for Yes Indemnity Partnership for Planning and Planning and applies Steering Group Development Development and plus 1 Councillor Councillor A.A. Lloyd
Bulkington Village 1 Representative 1 year Mr. J.H. Gutteridge No No indemnity Centre Project (not necessarily - Member a Councillor) decision
Camp Hill Urban 1 Councillor 1 year Councillor D. Harvey Yes Indemnity Village: Pride in (Substitute Member applies Camp Hill Board Councillor I.K. Lloyd)
Nuneaton and 1 Councillor 1 year Councillor D. Navarro Yes Indemnity Bedworth Older applies People’s Forum
Champion for 1 Councillor 1 year Councillor Yes Indemnity Children and V.N.J. Fowler applies Young People
Cabinet 27 June 2012 224 SCHEDULE ‘B’ (continued)
Body Representation Term of Present Representative(s) Travel and Indemnity Office Subsistence
Committee of 2 Councillors 1 year Mr. B.J. Grant and No No indemnity Management of Mr. T.G. Wilson - Member Hartshill and decision Nuneaton Recreation Ground
Friendship Project 1 Councillor 1 year Mr. J.H. Gutteridge No No indemnity for Children - Member Decision
George Eliot 1 Councillor 1 year Councillor A.A. Lloyd Yes Indemnity Hospital NHS Trust applies - Public/User Board
George Eliot 1 Councillor 1 year Councillor A.A. Lloyd Yes Indemnity Hospital NHS applies Foundation Trust Governors
Hatters Space 2 Abbey Ward 1 year Councillors No No indemnity Community Centre Councillors J. Sheppard and - Member Committee N.J.P. Phillips decision
Local Government 2 Councillors 1 year Councillors Yes Indemnity Association - J. Haynes and Mr. applies Urban Commission J.S. Clarke
Neighbourhood 1 Councillor 1 year Councillor No No Indemnity Watch Committee W.H. Sheppard - Member decision
Nuneaton and 2 Councillors 3 years Councillors C. Yes Indemnity Bedworth Leisure to May Watkins and applies Trust Board 2015 Mr. D.P. Brown
Nuneaton Home 1 Councillor 1 year Councillor M.P.Grant No No Indemnity Start - Member Decision
Cabinet 27 June 2012 225 SCHEDULE ‘B’ (continued)
Body Representation Term of Present Representative(s) Travel and Indemnity Office Subsistence
Town Centres Management Board:
1 year Councillors Yes Indemnity Nuneaton 2 Councillors D. Harvey and C.M. applies
Watkins
1 year Councillors Yes Indemnity Bedworth 2 Councillors D. Harvey and applies
A.A. Lloyd
Warwickshire 1 Councillor 1 year Councillor J. Haynes Yes Indemnity County Council applies Overview and Scrutiny Board
Warwickshire Adult 1 Councillor 1 year Councillor J. Haynes Yes Indemnity Services applies Committee
Warwickshire Race 1 Councillor 1 year W.H. Sheppard No Indemnity Equalities applies Partnership
Warwickshire Youth Service:
Hatters Space 1 Representative 1 year Councillor J. No No indemnity Youth Centre (not necessarily a Sheppard - Member House Councillor) decision Committee
Cabinet 27 June 2012 226
SCHEDULE 'C'
TERMS OF OFFICE NOT YET EXPIRED
Body Representation Term of Present Representative(s) Travel and Indemnity Office Subsistence
Charity of 1 Nominative 4 years Mr. D. J. Lewis No No indemnity - Willoughby and Trustee (not to April Member Others necessarily a 2013 decision Councillor)
Etone School Joint 3 Representatives 4 years Mr. M.C. Jones, Mr. No No indemnity - Provision Users (one of whom shall to May, T.G. Wilson and Member Consultative be a Governor) 2013 Councillor K.D. decision Committee Wilson (Governor)
Exhall Education 1 Nominative 4 years Mr. R. N. Chattaway No No indemnity - Foundation Trustee (not to Member necessarily a 2014 decision Councillor and preferably from Exhall Parish)
Foleshill Charity 1 Trustee (not - Councillor J. Haynes No No indemnity - Trustee – Proffitt's necessarily a Member Charity Councillor) decision
Hammersley, 2 Representatives 4 years Councillor R.G. No No indemnity - Smith and (not necessarily to Oct Copland and Mr. J. Member Orton Charity Councillors) 2014 Hunt decision
Hammersley, 2 Representatives 4 years Councillors W.J. No indemnity - Smith and Orton (not necessarily to Oct Hancox and Member Charity Councillors) 2016 J. Haynes decision
Hospice Charity 1 Representative 4 years Councillor A.A. Lloyd No No indemnity - (not necessarily a to June Member Councillor) 2013 decision
1 Representative 4 years Councillor No No indemnity - (not necessarily to June W.H. Sheppard Member a Councillor) 2114 decision
Cabinet 27 June 2012 227
SCHEDULE 'C' (continued)
Representation Term of Present Representative(s) Travel and Indemnity Body Office Subsistenc e
King Edward VI 1 Representative 4 years Councillor No No indemnity - College Foundation (not necessarily a to June K.D. Wilson Member - Trustee Councillor) 2016 decision
Nicholas ) 1 Representative 4 years Councillor No No indemnity - Chamberlaine’s ) (not necessarily a to Nov R.A. Taylor Member School ) Councillor) 2013 decision Foundation ) ) Nicholas ) Chamberlaine’s ) Hospital and ) Sermon Charity )
Poor’s Piece 1 Nominative 4 years Councillor D. Harvey No No indemnity - Charity Trustee (not to Dec Member necessarily a 2013 decision Councillor)
Poor’s Piece 1 Nominative 4 years Mr. M. McMahon No No Indemnity - Charity Trustee (not to Dec Member necessarily a 2016 Decision Councillor)
William Bentley's 2 Representatives 4 years Councillor No No indemnity - and Job Potter's (not necessarily to May B.L. Hawkes and Member Charities Councillors) 2013 Mr. D.P. Brown decision
2 Representatives 4 years Mrs. D. F. Hawkes No No indemnity - (not necessarily to May and Member Councillors) 2014 Councillor J. Haynes decision
Cabinet 27 June 2012 228