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Agenda-Nov-2019 Parish Clerk: Ramune Mimiene, Buckden Village Hall Burberry Road Buckden PE19 5UY. Tel; 01480 819407 Notice of meeting: Parish Council Meeting Time: 7.30pm Date: Tuesday 12 November 2019 Venue: Buckden Village Hall – Millard Suite All members of the Council are hereby summoned to attend for the purposes of considering and resolving the business to be transacted at the meeting as set out below. The meeting is open to the public (including press). Ramune Mimiene Clerk Buckden Parish Council 7 November 2019 AGENDA (2019- Apologies for absence 20) To receive and accept apologies for absence. 382 (2019- Open Forum – a maximum of 15 minutes is permitted for members of the public to 20) address the Council. Members of the public may have up to three minutes each. Items 383 to be addressed should be notified to the Clerk three working days in advance of the meeting. (2019- Declarations of Interest 20) To receive declarations of disclosable pecuniary and other interests, and the nature of 384 those interests relating to items on the agenda. (2019- To consider co-option to fill 1 Vacancy 20) 385 (2019- Minutes 20) 386.1 To agree and sign the minutes of the Annual Parish Council meeting held on 8 386 October 2019. 386.2 To resolve any actions arising from the minutes of the Parish Council meeting. (2019- Chairman’s update 20) Report attached. 387 Update on A1 Safety Advisory Group meeting and meeting with J Djanogly. 387.1 Proposal to co-opt Terry Hayward to the A1 Safety AG. (2019- County and District Councillor Reports. 20) 388.1 To receive report from County Councillor. 388 388.2 To receive report from District Councillor: Report attached. (2019- Finance 20) Report attached, Cllr S Ashwell 389 389.1 TO CONSIDER FINANCE ADVISORY GROUP RECOMMENDATION FOR BUDGET AND PRECEPT FOR YEAR 01 APRIL 2020 TO 31 MARCH 2021 Proposal: The Council is asked to approve the recommended budget for Buckden Parish Council for the financial year 2020/21. Page 1 of 4 Parish Clerk: Ramune Mimiene, Buckden Village Hall Burberry Road Buckden PE19 5UY. Tel; 01480 819407 • It is proposed to set the Precept for 2020/21 at £139,055. • This is a rise of 67pence per week per ‘Band D-equivalent’ household. • For comparison 2019/20: Budget £97,882 plus an overspend (anticipated) of about £3,000, plus Grants. • In addition, our 2019/20 General Reserves were only 41% of Precept whereas national standards for Councils our size expect General Reserves to be close to 100% of Precept. • In four years the total Buckden Parish Council Reserves (cash in bank at year-end) have fallen by £66,000 (Earmarked plus General Reserves). 389.2 MANAGING OUR RESERVES TO MEET LOCAL NEEDS & NATIONAL REQUIRMENTS Proposal: The Council is asked to approve retention of the 2020/21 income to build the General Reserves. 389.3 TO NOTE GRANTS INVESTED FOR THE BENEFIT OF BUCKDEN PARISH RESIDENTS IN 2019/20. 389.4 GRANT APPLICATIONS FOR MONEY FROM BPC IN 2020/21 TO BE CONSIDERED Proposal: The Council is asked to approve the payment of these grants. If approved these payments will be made in early April 2020. 389.5 Finance Report: Cashbook and Bank Reconciliation to 31 Oct 19. Update. 389.6 To Approve Payments for Sanction. (2019- To Consider Planning Committee Report, Cllr S Ashwell 20) Verbal update from the meeting. 390 (2019- To Consider Update from Large Planning Committee, Cllr M Hassall 20) Verbal update. 391 391.1 Update re: meeting with Lucks Lane site manager. A further Mill Road objection submitted. (2019- Compliance Advisory Group, Cllr C Underwood 20) Report attached. 392 (2019- General Purposes and Cemetery Advisory Group, Cllr B Millard 20) Report attached. 393 393.1 Proposal: that Buckden Parish Council accept the new charges as attached for Buckden Cemetery as from the 1st January 2020. 393.2 Play area update and increase in vandalism around the village. 393.3 To consider a "welcome pack" for people moving into the village. (2019- Highways and Road Safety Advisory Group, Cllr E Scott 20) Report attached. 394 394.1 Update on Pavements Survey. (2019- Rights of Way and Trees Advisory Group, Cllr C Underwood 20) Report attached. 395 Page 2 of 4 Parish Clerk: Ramune Mimiene, Buckden Village Hall Burberry Road Buckden PE19 5UY. Tel; 01480 819407 (2019- Allotments Advisory Group, Cllr S Studd 20) Verbal update. 396 396.1 Thank you to Nisa for the donation of £500 towards the Notice Board for the Allotments. (2019- The Buckden Cycle Route Advisory Group, Cllr A Burbidge 20) Report attached. 397 397.1 Cycle AG have drafted the FOI requests to Highways England, letter and map attached to the Agenda. Proposal: that the PC agree the letter to be sent to Highways England. (2019- Update on Neighbourhood Plan, Cllr A Howell-Jones 20) Verbal update. 398 (2019- Meeting with Village Hall Trust, Cllr C Underwood 20) Quiz night update. 399 (2019- Digital Communications Advisory Group, Cllr M Hassall 20) Report attached. 400 400.1 Website. (2019- Climate Change Mitigation Advisory Group, Cllr A Jones 20) Report attached. 401 401.1 Climate Change Event. Proposed Buckden Parish Council Community exhibition, workshop, information and consultation Climate Change event. Proposal to approve the plans for the ‘What on Earth Can Buckden Do?’ event. 401.2 National Community Energy campaign Proposal to approve the completion of the model resolution as outlined by Power for the People (Please see Appendix 2 in the report). 401.3 Electric Vehicle charging points Proposal to approve the first step of submitting (without obligation) to OLEV via Cambridgeshire County Council the principle of adopting Electric Vehicle charge points to Buckden. 401.4 Membership of the group Proposal to delegate authority to the Climate Change Mitigation AG to co-opt Chris Wright to the group. (2019- To further consider Councillor Training, Clerk, update 20) Update. 402 (2019- Correspondence received 20) 403.1 Operation London Bridge – to agree what PC might do and who is going to take 403 responsibility. 403.2 Aging Well in Rural Britain. (2019- Christmas lights, Cllr B Millard 20) The training update. 404 Page 3 of 4 Parish Clerk: Ramune Mimiene, Buckden Village Hall Burberry Road Buckden PE19 5UY. Tel; 01480 819407 (2019- Communication, Cllr A Howell-Jones 20) 405.1 Proposal to add Communication to the Agenda as a standing item. 405 (2019- Date of the next meeting 20) Tue 10 Dec at 7.30pm at the Village Hall. 406 7 November 2019 Page 4 of 4 Ramune Mimiene Clerk to the Council Buckden Village Hall Burberry Road Buckden St Neots PE19 5UY Tel: (01480) 819407 Email clerk@buckdenparishcouncil.org.uk Buckden Cemetery Fees to commence from 1 January 2020 The resident’s rate for the cemetery charges apply onto to those whose primary residence is in the parish of Buckden at the time of the death. If any individual has a wish to be buried, or their ashes interred, in the cemetery at Buckden, but moves away from the parish, it is recommended that they purchase a burial/ashes plot prior to their move. Non-Resident fees: • Burial Grant for a non-resident is £2,000. • Interment or Cremated remains are £200. _______________________________________________________________________________ Residents or those who have already purchased burial rights: Grant of Burial Rights Current Charge Proposed Charge Adult grave £240 - £260 Child’s grave (under 12 years) £130 – no change Interment Up from £130 - £150 Ashes Adult cremated remains £130 - £150 Child under 12 years No charge Stillborn child No charge Memorials 1) Burial Grave: a) Headstones of 90cm high and 60cm wide (including 1st inscription)* £85 up to £150 Additional inscription £40 no change – only admin work required 2) Cremated remains: a) Memorial 40cm high or b) a flat tablet 30cm x 30cm £60 - £80 Kerbs, vases, footstone, etc not permitted Search fee £25 up to £50 * inscriptions to be approved by Parish Clerk Buckden Parish Council Advisory Groups and Committees Parish Year 2019-20 Advisory Chair Council Members Co-opted Members Clerk in Group/Committee attendance Allotments Stan Studd Martin Hassall, Stan Studd, Caroline Fred Day Underwood Buckden Cycle Routes Amy Burbidge Amy Burbidge, Elaine Scott Peter Emeleus, Martin Taylor Lynn Reynolds Cemetery and General Betty Millard Betty Millard, Elaine Scott Purposes Pauline Steel Communication and Digital TBC Martin Hassall, Anne Howell-Jones Des Foster Caroline Underwood and Dave Duncan Compliance Caroline All Chairs of Advisory Groups and Committees Clerk to Underwood attend Finance Sue Ashwell All Chairs of Advisory Groups and Committees Clerk to attend Highways and Road Safety Elain Scott Elaine Scott, Amy Burbidge, Stan Studd and Rick Screaton Clive Gillam Cycling AG Amy Burbidge Elaine Scott, Amy Burbidge Neighbourhood Plan Anne Howell- Martin Hassall, Anne Howell Jones, Mark Ward Jones John Thelwall, Allan Jones Planning Committee Sue Ashwell Sue Ashwell, Betty Millard and Kathy Render Clerk to attend Staffing WG Anne Howell Anne Howell-Jones, Betty Millard and Sue Clerk to Jones Ashwell attend Planning Committee: Martin Hassall Martin Hassall, Anne Howell Jones Management of large Stan Studd, John Thelwall and Allan Jones planning applications Climate Change Mitigation Allan Jones Allan Jones, Anne Howell-Jones and Caroline Natasha Marsh WG Underwood Rights of Way and Trees Caroline Sue Ashwell, Amy Burbidge Melanie Storey Underwood Pauline Steel, Caroline Underwood PC representatives on external groups A1 Road safety working Anne Howell-Jones group Buckden Parochial Charities Betty Millard Quarry liaison group Caroline Underwood Great Ouse Valley Trust Sue Ashwell & Caroline Underwood VHT Trustee Pauline Steel Roundabout Fiona Shirley (Non-Councillor), Betty Millard (Representing PC) EV Chargers in Buckden Q&A in full, from October 2019 Buckden Parish Council meeting.
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